Loading...
03-18-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 18, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, March 18, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, Schafer. Director Mosbacher was absent. ROLL CALL STAFF: Solbrig, Sharp, Sciuto, Hughes, C. Stanley, Bergsohn, Brown, Bird, Cocking, Ryan, Attorney Herrema. Hal Bird led the pledge to the flag. PLEDGE OF ALLEGIANCE Moved Schafer / Second Jones / Mosbacher Absent / CONSENT CALENDAR Passed to approve the Consent Calendar as submitted a. Rejected liability claim against STPUD received from Sonia Havel; b. Sewer System Master Plan - Approved the District's Sewer System Management Plan; c. Engineering Temporary Help - Approved contract budget with Substitute Personnel for temporary Engineering department helper, in the amount of $32,000; d. MXUs (Radio Read) for Water Meters - (1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and (2) Authorized purchase of Sensus MXUs from Western Nevada Supply in the amount of $193,792.50; REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 2 e. Alpine County's Summer 2010 Fish Purchases - CONSENT CALENDAR Authorized payment in the amount of $48,000; (continued) f. Board Policy Section 2010: Election of Directors - Approved amendments clarifying that directors at large need not designate a numbered office, adding information related to term limits, offering special district training to directors, and deleting a section pertaining to directors of geographic divisions; g. Approved Regular Board Meeting Minutes: March 4, 2010. ITEMS FOR BOARD ACTION This ordinance would require any meter that is two- ALLOCATION OF RESPONSIBILITY inches or larger to be the responsibility of the cus- FOR MAINTENANCE OF WATER tomer for the first year after connection, and only METERS pertains to property owners, or his or her contractor, who obtain and install the meters themselves. The District will maintain responsibility after the first year of connection. Staff determined that the costs to repair or replace such a meter are disproportionately greater than the costs of repairing for replacing a meter smaller than two inches in size. Ordinarily, if such costs arise within the first year that such a meter is in service, the need for repair or replacement is a result of improper installation or freeze protection of the meter. Moved Schafer / Second Jones / Mosbacher Absent / Passed to enact Ordinance No. 522-10 amending Section 3.2.5 of the Administrative Code regarding the maintenance of water meters and superseding Ordinance No. 513-09 in its entirety. The District is in the process of developing engineer- ing plans to install a new 18 -inch diameter pipeline to convey reclaimed wastewater to District property in Diamond Valley. Staff identified environmental per- mitting requirements that need to be satisfied in order to construct and use this pipeline. These include preparation of permit registration document to attain a general construction permit for installation of the pipeline; preparation of a Report of Waste Discharge to permit the discharge of reclaimed wastewater; and completion of wetlands delineation and biological resource assessments for design of the irrigation fields. Two proposals were received. Staff ranked each 1.46.1 according to specific criteria. Submittals from both consultants showed varying strengths and areas of DIAMOND VALLEY RANCH PERMITTING ASSISTANCE REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 3 expertise. Staff recommended that the project scope DIAMOND VALLEY RANCH be split between the two in order to take advantage PERMITTING ASSISTANCE of the strengths from both consultants as follows: (continued) AECOM to complete tasks related to the permitting process, and HBA to complete tasks related to the environmental assessments. Both were agreeable to the reduced scopes as identified. Moved Schafer / Second Cefalu / Mosbacher Absent / Passed to: (1) Approve proposal received from AECOM in the amount of $47,272 to complete Tasks 1.1 and 2.1; and (2) Approve proposal received from HBA in the amount of $49,600 to complete Tasks 2.2 and 2.3 Seven bids were received for this project to construct LUTHER PASS PUMP STATION the power generation facility. The lowest bid, received STANDBY POWER GENERATOR from Sierra Nevada Construction, had minor irregular- FACILITY ities that did not impact the bid advantage: omission of the phone number for the surety company, and the add- ress for the bonding company (which were received soon thereafter). In addition, the funding for this project (State Water Resources Control Board State Revolving Loan Fund) requires the bidder to comply with require- ments for outreach to Disadvantage Business Enterprises (DBEs). Staff detected minor deviations in the manner that the DBE was reported (the DBE form was not completed, but the necessary information was included in the supporting documentation). The grant administrators verified this was acceptable. Moved Jones / Second Schafer / Mosbacher Absent Passed to waive the minor irregularities as described above, and award the bid to the lowest responsive, responsible bidder, Sierra Nevada Construction, in the amount of $2,027,007. The work in this contract primarily includes demolition of the existing incinerator building, yard piping and earthwork to prepare the site for the new Headworks, which is scheduled to be build in 2011. Five bids were received for this project at the March 12 bid opening. The lowest bid, received from Evans Brothers, Inc., had minor deviations that did not impact bidding advantages. In addition, funding for this project requires the bidder to comply with requirements for outreach to DBEs. Staff detected minor deviations, but found the bid complied with the bidding requirements for DBE outreach. Moved Jones / Second Schafer / Mosbacher Absent / Passed to waive the minor irregularities as described above, and award the bid to the lowest responsive, responsible bidder, Evans Brothers, Inc., in the amount of $545,380. HEADWORKS REPLACEMENT PHASE 1 REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 4 The work included in this contact includes erection, coating, disinfection and testing of two welded steel water storage tanks, including appurtenances, on existing concrete foundations. Four bids were received at the March 9 bid opening. The lowest bid, received from Resource Development Company, had minor deviations that did not impact bidding advantages. In addition, funding for this project requires the bidder to comply with requirements for outreach to DBEs. Staff detected minor deviations, but found the bid complied with the bidding requirements for DBE outreach. Moved Schafer / Second Jones / Mosbacher Absent / Passed to waive the minor irregularities as described above, and award the bid to the lowest responsive, responsible bidder, Resource Development Company, (RDC) in the amount of $466,700. Moved Jones / Second Cefalu / Mosbacher Absent / Passed to approve payment in the amount of $956,769.81. Water and Wastewater Operations Committee: The committee met March 15. Minutes of the meeting are available upon request. ANGORA TANK REPLACEMENT/ ECHO VIEW TANK REPLACEMENT PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS Management/Union Medical Plan Negotiations Ad Hoc BOARD MEMBER AD HOC Committee: The committee met March 11 to continue COMMITTEE REPORTS to work on streamlining the wellness program. Several physicians gave their opinions on the testing guidelines for the committee to consider. The Principal Group will attend the next meeting to discuss wellness programs that include voluntary health risk assessments/coaching Stationary Engineers, Local 39, sent a letter requesting the Union contract be opened and to begin negotiations. They also included an extensive request for information. Staff will provide all records that are available. The idea of hiring a labor negotiator was also discussed. Director Jones attended the March 10 agency board meeting. The next meeting is April 15. On March 26, Jones met with Supervisor Sweeney to discuss ideas to reorganize the agency, including structure, staffing, and tasks to be completed. They also discussed the potential for hiring a new general manager, whether to initiate an outside audit, and the possibility of relocating their office space. Significant reductions in costs are expected, which will leave more funding for projects. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 5 Director Schafer reported on the CASA (California Association of Sanitation Agencies) Conference held in Washington D.C. He attended various congressional panels. Topics included chemical security, compliance and oversight; pharmaceuticals in water supplies, climate change and renewable energy sources, Department of Energy programs and funding, and the Clean Water Act. He made a pitch to several congressional offices to allow the use of reclaimed water in Nevada. Director Schafer also reported that Senator McClintok would be in Tahoe for a town hall meeting, so he invited him to tour the District's facilities. District Information Officer: Dennis Cocking reported he attended an ACWA Joint Federal Affairs Legislative Committee meeting. The main topic of discussion was about the waters of the U.S. ACWA is currently tracking approximately 90 of the 1,600 bills that were filed before the March 1 deadline. He also reported the USFS reduced the fee they were going to charge for grant administration from 10% down to 3%, which will save the grant partnership around $300,000. BOARD MEMBER REPORT STAFF REPORTS 3:25 - 3:35 P.M. MEETING BREAK AND ADJOUR- MENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel re: Liability Claim Against STPUD Received from Sonia Havel Pursuant to Government Code Section 54956.8/Conference re: Real Property Negotiations Agency Negotiators: District Staff (Curtis) Under Negotiations: Acquisition of Easement Property Identification: Lot 55 Echo View Estates, APN 33-623-12 Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -Anticipated Litigation (Three Cases) REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 6 No reportable Board action. No reportable Board action. No reportable Board action. 4:40 P.M. ATTEST,. Kathy Sh South Ta Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel -Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc., and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055-GW, United States District Court for the Central District of CA Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(b)/Public Employee Evaluation Unrepresented Employee Position: General Manager Agency Negotiators: Board of Directors ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District erk of tl Board Public Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET DATE: S7 " IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE. _ !y� ,y�p,� �i E ,& N�»'91 yyyy���p�'' .,1 7, '�Y,�`: .�p�"• •' �`:5, �: �.r _ r , 'yea ,: 7x • • .J;�"F'^�•V w„4• e,��. „r°..,::,. • �� @ '� .a '� µ,.�'r+u•^ � a" Y..s'.4 �` e . s .i;� - i � �: _ �:.a. - 4. � .., '.*c:. .�� ii q +. b �'wA ",:z��^X� 'azt ' �..