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04-01-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 1, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, April 1, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: Vice President Mosbacher, Directors Cefalu, Jones, Schafer. President Rise was absent. STAFF: Solbrig, Sharp, Sciuto, Cocking, Bergsohn, Bledsoe, Curtis, Hussmann, Ryan, Nolan, Henderson, Attorney Kvistad GUESTS: Bill and Jonnie Crawford, John Runnels, Ernie Claudio, David Jinkens/City Manager, Patrick Enright/City Attorney ROLL CALL Bill Crawford led the pledge to the flag. PLEDGE OF ALLEGIANCE Moved Schafer / Second Jones / Rise Absent / Passed CONSENT CALENDAR to approve the Consent Calendar as submitted: a. Water Meter Outreach Coordinator Temporary Help - Approved contract budget with the Substitute Personnel or Blue Ribbon for a temporary Water Meter Outreach Coordinator position, in the amount of $35,000; b. Diamond Valley Ranch Pipeline: Phase 2 - Accepted the proposal from C2Me Engineering to provide design services, in the amount of $7,200; REGULAR BOARD MEETING MINUTES - APRIL 1, 2010 PAGE - 2 c. Diamond Valley Ranch Pipeline Project: Phase 1; CONSENT CALENDAR Geotechnical Investigation — Accepted proposal (continued) from Construction Materials Engineers, Inc., to complete a geotechnical investigation, in the amount of $19,000; d. Approved Regular Board Meeting Minutes: March 18, 2010. ITEMS FOR BOARD ACTION The existing synthetic liner for the emergency retention EMERGENCY RETENTION BASIN basin (ERB) was installed in 1989, and is nearing the REPLACEMENT end of its useful life. The Lahontan Regional Water Quality Control Board has required the District to de- sign a new system by August 2010, and construct it by fall of 2011. Three proposals were received from engineering consult- ing firms. Staff reviewed and ranked the proposals based on a pre -determined set of criteria, and selected Vector Engineering, Inc., as the preferred consultant to provide design, permitting support, services during construction, and inspection for the project. 4109 Moved Jones / Second Cefalu / Rise Absent / Passed to accept the proposal received from Vector Engineering, Inc., in the amount not to exceed $254,442.65, contingent upon execution of a mutually agreeable Master Services Agreement. District representatives attended the community meet- ings conducted by the City's Redevelopment Agency (RDA) on March 24. Previous to this, the District had sent a letter to its customers relaying concerns regard- ing how the loss of property tax revenue could impact District customers, and encouraged their attendance at the community meetings, including the April 6 joint public hearing. Richard Solbrig reported on the community meetings where the RDA presented its proposal and goal to encourage economic growth in the City. Concerns included: - The funding mechanism for improvements to the Lukins water system, including fire protection and asphalt improvements; - How public funds could be invested in Lukins, and not for a private water company; - If redevelopment funds could be used to help pay for District projects required within the redevelop- ment area for the redevelopment, and not take away from pass-through payments to the District; CITY REDEVELOPMENT AGENCY PROJECT NO. 2 REGULAR BOARD MEETING MINUTES — APRIL 1, 2010 PAGE - 3 - The size of the redevelopment area; CITY REDEVELOPMENT AGENCY - Track record of previous Redevelopment Project PROJECT AREA NO. 2 No. 1. (continued) Bill Crawford spoke about: the background of past city redevelopment projects and associated bankruptcies, annual debt service from RDA No.1, use of TOT tax/ general fund, no real plan in the current proposal, re- development plan not being put on the ballot for voters to decide on, areas proclaimed to be blighted are ques- tionable, the potential for adding new debt to the City, and problems associated with Lukins. John Runnels purported that Lukins representatives, who could not attend this board meeting, requested he relay their dismay at hearing the City Manager's idea to consolidate City and STPUD services. He also stated that Lukins objects to any City involvement with their water system and will testify to their position at the April 6 joint public hearing, and if necessary, will hire an attorney to prevent it. Mr. Runnels also spoke about the need for our community to renew itself and rebuild businesses. He was critical of the City, their policies, track records, and the current redevelopment plan. He encouraged the City to put the redevelopment plan on hold, reevaluate their position, reduce the project size, and address the problems with the Lukins water system separate from redevelopment. Jonnie Crawford complimented the District's fire, water and sewer services, and stated she does not support merging services with the City. She reviewed past per- formances of Redevelopment Projects Nos. 1 and 2, and encouraged the District not to participate in the redevelopment plan. Board members commented: that the City does not seem to have a clear plan, Lukins complicates the matter, the District could suffer monetary impacts and needs to pro- tect ratepayers, and that the assumption of 7% growth every year for 45 years is not a reliable scenario. It was the consensus of the Board to direct staff to contact Lukins to determine their position prior to the April 6 joint public hearing, and to obtain a copy of an agreement said to exist between RDA, Lukins and the PUC No Board action. REGULAR BOARD MEETING MINUTES - APRIL 1, 2010 PAGE - 4 Moved Schafer / Second Jones / Rise Absent / Passed PAYMENT OF CLAIMS 4,,, to approve payment in the amount of $929,509.26. Water and Wastewater Operations Committee: The committee met March 29. Minutes of the meeting are available upon request. Management/Union Medical Plan Negotiations Ad Hoc Committee: The committee met March 25 and heard a presentation from the Principal Group on their program for health risk assessments. A major topic of discussion was to determine the next steps for the wellness pro- gram. Testing guidelines will be modified based on advice received from physicians who reviewed them. Director Mosbacher reported on her tour of the Diamond Valley Ranch, which went a long way towards helping her to understand components of the master plan. BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER REPORTS General Manager: Richard Solbrig reported a letter was GENERAL MANAGER REPORT received from a customer in the Angora Fire area who has not rebuilt but will have to resume paying for ser- vices in April. Staff will respond with suggestions of what can be done under current ordinances to alleviate 4 her burden. District Information Officer: Dennis Cocking reported STAFF REPORTS that the USFS is supposed to lower their grant adminis- tration fee to 3%. He reported the 2011 appropriations request included in an interior bill is moving very slowly. A water bond will be included on the November ballot. He cautioned against taking an official position until all the facts are known. The proposal to conduct a customer satisfaction sur- vey was received and will be forwarded to the Board for their review. 4:05 - 4:15 P.M. MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Board of Directors Employee Organization: Stationary Engineers, Local 39 REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 5 No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54957/Public Employee Appointment Title: Labor Negotiator Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. 5:10 P.M. ADJOURNMENT ATTEST: Dale Rise, Board President South Tahoe Public Utility District Kathy Sharp, Clerk of the Board South Tahoe Public Utility District REGULAR BOARD MEETING MINUTES - APRIL 1, 2010 PAGE - 5 No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54957/Public Employee Appointment Title: Labor Negotiator Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. 5:10 P.M. ADJOURNMENT ATTEST: («,/ j ' T) i t Kathy Shap Clerk of ti -(e Board South Taha"e Public Utility District Dale Rise, Board resident South Tahoe Public Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET DATE: L I till"' IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.