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AP 04-01-10 o rq $1Q .rar - -ZoZ - 4 v. p t aN•t • 1950. $ SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, April 1, 2010 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director 1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five - minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Emergency Retention Basin Replacement Approve Proposal from Selected Pg. 21 (Julie Ryan) Consultant for Design and Services During Construction (A staff recommendation will be provided prior to, and at the Board meeting) b. City Redevelopment Agency Project No. 2 Receive Update and Direct Staff Pg. 23 (Richard Solbrig) if Necessary REGULAR BOARD MEETING AGENDA — APRIL 1, 2010 PAGE — 2 c. Payment of Claims Approve Payment in the Amount Pg. 25 of $929,509.26 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Cefalu) c. Executive Committee (Rise / Mosbacher) d. Planning Committee (Mosbacher / Schafer) 8. BOARD MEMBER AD HOC COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Management/Union Medical Plan Negotiations Ad Hoc Committee 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken) 11. GENERAL MANAGER REPORTS (Discussions may take place; however, no action will be taken) 12. STAFF / ATTORNEY REPORTS (Discussions may take place; however, no action will be taken) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 03/24/10 — Redevelopment Agency Project No. 2 Community Meetings 03/25/10 — Management/Union Medical Plan Negotiations Ad Hoc Committee Meeting 03/27/10 — Congressman Tom McClintock Town Hall Meeting 03/29/10 — Water and Wastewater Operations Committee Meeting 03/30/10 — Assemblyman Ted Gaines Town Hall Meeting 03/31/10 — Technical Review Committee Public Meeting Future Meetings / Events 04/06/10 — 9:00 a.m. — City of South Lake Tahoe /Redevelopment Agency Joint Public Hearing on Project No. 2 at City Offices at the Airport 04/12/10 — 3:30 p.m. — Water and Wastewater Operations Committee Meeting at District 04/14/10 — 9:00 a.m. — El Dorado County Water Agency Meeting in Shingle Springs 04/15/10 — 2:00 p.m. — STPUD Regular Board Meeting at District 04/20/10 — 9:00 a.m. — Alpine County Supervisors Regular Meeting in Markleeville 14. CLOSED SESSION (Closed Sessions are not open to the public) a. Pursuant to Government Code Section 54956.9(b) /Conference with Legal Counsel - Pg. 41 Anticipated Litigation (One Case) b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel — Pg. 43 Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S -01 -1520 LKK GGH, United States District Court for the Eastern District of CA REGULAR BOARD MEETING AGENDA — APRIL 1, 2010 PAGE — 3 c. Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Pg. 45 Agency Negotiators: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director, Board of Directors Employee Organization: Stationary Engineers, Local 39 d. Pursuant to Govemment Code Section 54957 /Public Employee Appointment Pg. 47 Title: Labor Negotiator 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, April 15, 2010, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. — 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. *Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. tyt * •19 50."1 43 ' o CONSENT CALENDAR APRIL 1, 2010 ITEMS REQUESTED ACTION a. Water Meter Outreach Coordinator Temporary Approve Contract Budget with the Pg. 1 Help Substitute Personnel or Blue Ribbon (Paul Sciuto) for a Temporary Water Meter Out- reach Coordinator Position, in the Amount of $35,000 b. Diamond Valley Ranch (DVR) Pipeline — Phase 2 Accept the Proposal from C2Me Pg. 3 (Ivo Bergsohn) Engineering to Provide Design Services, in the Amount of $7,200 c. Diamond Valley Ranch (DVR) Pipeline Project - Accept Proposal from Construction Pg. 7 Phase 1; Geotechnical Investigation Materials Engineers, Inc. to Com- (Ivo Bergsohn) plete a Geotechnical Investigation, in the Amount of $19,000 d. Regular Board Meeting Minutes: Approve Minutes Pg. 15 March 18, 2010 (Kathy Sharp) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us General Manager Richard H. Solbrig - ` Directors o u a o e Chris Cefalu James R. Jones t/"! UtUit District Ma Lou Mer G Erio Schafer 1275 Maadow Cwt Drive • South Lake Tahoe • CA 96150 Phone 530 544 -6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager /Engineer MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Water Meter Outreach Coordinator Temporary Help REQUESTED BOARD ACTION: Approve contract budget with the Substitute Personnel or Blue Ribbon for a temporary Water Meter Outreach Coordinator position, in the amount of $ 35,000. DISCUSSION: The District will be installing approximately 2800 water meters in the City and County this construction season. A Water Meter Outreach Coordinator is needed to facilitate the public outreach and answer questions from the public. This will include attending public meetings, sending out letters prior to construction, distributing door hangers within 72 hours of construction and water shutoffs, and answering the multitude of questions staff is anticipating. The position will work closely with the construction inspectors to coordinate the construction schedule and public outreach. It is anticipated that this temporary employee will be full time /temporary, from April 12, 2010, through October 15, 2010. SCHEDULE: April - October 2010 COSTS: $35,000 ACCOUNT NO: 2029 - 7078 /METERS BUDGETED AMOUNT REMAINING: $3,800,000 2010/11 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES / NO CHIEF FINANCIAL OFFICER: YES ea NO —1— General Manager Richard H. Solbrig �, Directors 0tirt .+I► f +err' ',''� �. Jam es Ch R. ris Jones Cefalu .Xi "=k Pu 1t i c Mary Lou Mosbacher U t il ity ,�� Dale Rise Eric Schafer 1275 Meadow Civet Nye • South Lake Tahoe • CA Phone 550 -6474 • Fax 530 541-0614 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist OMEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Diamond Valley Ranch (DVR) Pipeline - Phase 2 REQUESTED BOARD ACTION: Accept the proposal from C2Me Engineering (C2Me) to provide engineering design services, in the amount of $7,200. DISCUSSION: Upon Board approval (October 15, 2009), C2Me has developed engineering plans, specifications, and estimate of probable construction costs (PS &E) for the DVR Pipeline Project — Phase 1. This portion of the project entails the installation of approximately 7,100 lineal feet of new 18 -inch pipeline to convey reclaimed wastewater from the District's C -line to District property located north of Diamond Valley Road in the NE1 /4, Section 36, T11N, R19E, MDM. The PS &E for Phase 1 is presently at the 90% stage of completion. The District is seeking funding through the State Water Resources Control Board Clean Water State Revolving Fund (CWSRF) program for this project. With the favorable bidding climate for public works projects, District staff has requested that C2Me continue the engineering design and submit a proposal for development of a preliminary (50 %) plan and estimate of probable construction costs for Phase 2 of the project. The Phase 2 pipeline alignment will extend the pipeline approximately 8,000 lineal feet from the end of Phase 1 back to the existing C -line in the N' /2 of Section 5, T 10 N, R 20 E, MDM. This portion of the pipeline is planned to serve the Diamond Valley Irrigation Fields. Construction of the Irrigation Fields is presented as Project Component 11 of Master Plan Project 1 in the Recycled Water Facilities Master Plan (HBA, 2009). District staff believes that there is a reasonable chance that accepted bids for construction of the DVR Pipeline Project — Phase 1 will be below engineer's estimate. Should that occur, it would be advantageous to apply any available remaining grant funding towards completion of the DVR Pipeline Project. Completion of the preliminary alignment for Phase 2 will better enable the District to use any remaining available funds towards that objective. -3- No Bergsohn April 1, 2010 Page 2 C2Me has met all staff expectations and has completed the Phase 1 engineering design work in a cost - effective and timely manner. Therefore, staff recommends approval of the DVR Pipeline - Phase 2 Engineering Services Proposal dated March 23, 2010 as submitted. SCHEDULE: April 2010 — May 2010 (anticipated) COSTS: $7,200 ACCOUNT NO: 1029 - 8097 /CROUTE BUDGETED AMOUNT REMAINING: $1,960,461 (2009/10); $2,000,000 (2010/11) ATTACHMENTS: DVR Phase 2 Pipeline Preliminary Plan Proposal (C2Me, March 23, 2010). CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES do NO CHIEF FINANCIAL OFFICER: YES NO —4— CZME ENGINEERING SCOPE OF SERVICES HOUR AND FEE ESTIMATE This Scope of Services is for development of a Preliminary (50 %) Plan and Estimate of Probable Construction Cost for installation of approximately 8,000 linear feet of 18 -inch Ductile Iron or Steel pipe for the DVR Phase 2 Pipeline Project. An initial meeting and site walk with District Staff resulted in the following observations: 1) The phase 2 pipeline alignment will complete a loop from the terminus of the initial DVR Pipeline Project back to the existing export pipeline (C -Line) on District property. 2) The phase 2 pipeline will need to serve planned storage ponds and irrigation facilities (pivot rigs and subsurface irrigation) in terms of location and by providing turnout plumbing. 3) There appears to be a favorable pipeline alignment location based on field reconnaissance. This alignment will necessarily cross Diamond Valley Road and the Millich Ditch. 4) The District desires preliminary (50 %) plans, consisting of a horizontal alignment, to begin evaluating the Phase 2 project. Based on the above, the following work products and tasks are suggested. 50% PLAN PREPARATION: The conceptual horizontal alignment for the 18 -inch pipeline will be constructed geometrically on the existing 1 " =40' aerial survey base map. Design will be consistent with phase 1 horizontal alignment criteria (e.g. suitable for installation of DIP or Steel pipe). Planned storage pond, pivot rig and subsurface irrigation facility locations will be superimposed on the base map to assist in alignment definition. Turnout plumbing consisting of 18 -inch tees and valves will be provided to serve planned facilities. Areas under various forms of irrigation will be quantified. Preliminary sending and receiving pit locations for the Diamond Valley Road bore and jack crossing will be identified, and a preliminary detail will be provided for crossing of the Millich Ditch. The alignment will be divided into logical construction segments based on District standard pressure testing and acceptance criteria. These segments will be quantified in terms of pipeline length and a simplified construction cost estimate will be formulated by pipeline segment. This will allow District staff to plan for future construction. 1 " =20' plan view sheet window rectangles and match lines will be superimposed on the horizontal alignment, enabling a sheet count, and facilitating possible future production of construction plans for subphases. DVR Phase 2 Pipeline Preliminary Plan Proposal Page 1 of 2 3/23/2010 -5- The Preliminary Plan will be an overview map produced at 1" =300' showing the above. The Plan will be produced in 22x34 format using District plan production standards. One full -size plan sheet will be provided in hardcopy along with a copy in electronic (.doc, .pdf, and AutoCAD v2007 .dwg) format. SCHEDULE: The anticipated schedule is to complete the 50% plan within 4 - weeks of authorization to proceed. FEE ESTIMATE: Task Hours Dollars Prepare Base Map: 6 $720 Layout Alignment: 6 $720 Field Check Alignment: 4 $480 Ditch Crossing Detail: 4 $480 Cost Estimate: 4 $480 Sheet Layout: 4 $480 50% Plan Production: 32 $3840 TOTAL: 60 $7200 DVR Phase 2 Pipeline Preliminary Plan Proposal Page 2 of 2 3/23/2010 -6- General Manager Richard H. SoIbrig Directors Tah . Chris Cefalu Jam • . r , ,,,� _ es R. Jones 3, • e MaLou M er Fu o Ut Di trio e Eric SchafRier 1275 Meadow Crest Chive • Sow Lake Tahoe • CA 96150 Phone 530 545 74 • Fax 530 541 -0614 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Diamond Valley Ranch (DVR) Pipeline Project - Phase 1; Geotechnical Investigation REQUESTED BOARD ACTION: Accept proposal from Construction Materials Engineers, Inc. (CME) to complete a geotechnical investigation, in the amount of $19,000. DISCUSSION: The DVR Pipeline Project -Phase 1 entails the installation of approximately 7,100 lineal feet of new 18 -inch diameter pipeline from a new inter -tie at the intersection of Ca -89S and Diamond Valley Road to the District property (APN 01- 080 -060) located north of Diamond Valley Road in the NE'/, Section 36, Township 11N, R19E. Reaches of this pipeline alignment require that a geotechnical investigation be completed to satisfy due diligence and finalize the engineering design. The geotechnical investigation will provide recommendations for construction techniques and geotechnical design required along the pipeline alignment including construction within the paved section of Diamond Valley Road; crossing through the trace of an active fault(s); and crossing under the Millich Diversion Ditch using the horizontal auger boring method. District staff believes that CME has the necessary experience and qualifications to complete this work in a cost - effective and timely manner. Therefore, staff recommends approval of the DVR Pipeline — Phase 1 Geotechnical Investigation proposal (CME, March 25, 2010), as submitted. -7- No Bergsohn April 1, 2010 Page 2 SCHEDULE: March —May, 2010 (anticipated) COSTS: ACCOUNT NO: 1029 -8097 BUDGETED AMOUNT REMAINING: $1,960,461 (2009/10); $2,000,000 (2010/11) ATTACHMENTS: Proposal for Engineering Services, DVR Pipeline Project — Phase 1 Geotechnical Investigation (CME, March 25, 21010) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES !V& NO -8- ME 6980 Sierra Center Parkway, Suite 90 Reno, NV 89511 March 25, 2010 Ivo Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 -7401 RE: Geotechnical Investigation Proposal Diamond Valley Ranch Pipeline Woodsford, California Dear Ivo: Construction Materials Engineers Inc. is pleased to submit the following proposal to provide a Geotechnical Investigation for the Diamond Valley Ranch Pipeline in Woodsford, California. 1.0 PROJECT DESCRIPTION The project consists of the construction of a 7,100 lineal foot pipeline extending from a new inter- tie at the intersection of Ca-89S and Diamond Valley Road to the District property (APN 01 -080- 060). The pipeline will consist of a 18 -inch diameter ductile iron or welded steel distribution line with a depth of about 6 to 8 feet below the existing ground surface. Starting at the tie-in for a length of about 614 feet, the pipeline route will be constructed within Diamond Valley Road. The remainder of the pipeline alignment will be within unpaved sections of the road on district property. Approximately 30 lineal feet of the pipeline will cross under the Millich Diversion Ditch using horizontal boring methodology. 2.0 SCOPE OF WORK 2.1 Field Exploration Field Exploration will be completed for both the pipeline route and performing a fault investigation. 2.1.1 Pipeline Route Field exploration will consist of excavating 15 exploratory test pits along the pipeline route to depths of 8 to 10 feet, or refusal on bedrock or other hard impenetrable surface. The exploratory test pits would be spaced approximately every 500 feet with a test pit excavated on either side of Millich Ditch. Additional test pits may be required if unusual soil conditions are encountered. It is understood that STPUD will provide the trackhoe and operator. Our geotechnical personnel will log material encountered during exploration in the field. The ground water surface will be measured, if encountered. Representative samples will be returned to our Reno laboratory for testing. office 775-851-82051 fax 775-851-85931 www.cme - corp.com 0 -9- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 2 Due to the anticipated coarse soil conditions, one of the more important aspects of this project is to provide estimates of the percentage of plus 6 inch particles in the native soils. The spoils from the trench excavation will likely have to be screened prior to use as trench backfill. Therefore, visual approximate estimates of large cobbles and boulders will be made during our field investigation to determine the amount of material that cannot be re- used as trench backfill. We will also core the pavement in a couple of locations on Diamond Valley Road to determine the existing pavement thickness. All test pits will be backfilled upon completion of the field portion of our study. The backfill will be compacted to the extent possible with the equipment on hand; however, the backfill cannot be considered a structural fill. If structures, concrete flatwork, pavement, utilities or other improvements are to be located in the vicinity of any of the test pits, the backfill should be removed and replaced with structural fill. We have budgeted to mark the site for USA Dig Clearance to locate existing utilities. CME will take every precaution to lower the risk of damaging underground structures; however, underground exploration is inherently risky as it is not possible to predsely locate all underground structures. Our fee is not substantial to compensate for damage or disruption of service and repair costs. If insufficient or incorrect data results in damage to underground structures, the cost for repair will be the responsibility of the client. 2.1.2 Fault Investigation Based on our preliminary review of mapped faults in the area, it appears that 2 fault traces may cross the pipeline alignment with possibly a third fault trace near the west side of the proposed alignment. Exploration trenches will be excavated perpendicular to fault traces in order to verify the existence and location of the faults. Based on preliminary geologic information, the project area contains very bouldery alluvial and glacial - outwash deposits. Such deposits would not only make excavating trenches difficult, but may limit our ability to adequately characterize fault activity. CME will subconsult with Piedmont GeoSciences to complete the fault investigation. The resume of the Principal Geologist to complete the investigation will be included with our final proposal. The fault investigation will be completed in three phases: 1) Surface Investigation: a) Stereoscopic analysis of available aerial photography; b) Research existing fault information; c) A site visit to verify or revise existing mapping and stereoscopic information;. d) Determination of where the fault trenches should be located; i 2) Sub - surface Investigation: The sub - surface investigation depends on the findings of the surface investigation. The Investigation would consist of excavating a trench perpendicular to the fault trace. Each trench would be flagged, graphically logged, and photographed. One trench -10- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 3 would be excavated across each of the two active fault traces previously mapped as crossing the proposed pipeline alignment. A third trench may be needed to locate the active fault trace mapped parallel to and west of Hwy 89 in the area, to verify the location of the fault trace relative to where the proposed pipeline would connect to the existing pipeline. 3) Report Preparation The report would summarize our field findings and provide conclusions on the existence of the fault and impact to the project. 2.2 Laboratory Testing Representative samples of each significant soil type will be tested In the laboratory as to index properties, such as moisture content, grain size distribution, and plasticity. These index properties are indicative of mechanical behavior of the soils. Density testing, where appropriate by soil type, will be performed on in -situ soils to determine dry density and moisture content. Moisture /density relationship testing will be completed to determine maximum dry density and optimum moisture. Corrosion testing on representative near surface soils will also be performed to determine corrosion potential to steel and concrete. Soils will be tested for resistivity, redox potential, soluble sulfates, chlorides, sulfides, and pH. 2.3 Report Preparation Upon completion of our field, laboratory, and office studies, a geotechnical investigation report will be completed for the project and include the following: • Description of the project site with the approximate locations of our explorations, shown on a Site Plan; • Descriptive Togs of the explorations performed for this study; • General summary of the site soils and geology; • Results of laboratory tests and a description of test methods; • Soil corrosion potential to concrete and underground piping. • Seismic hazards including site seismicity and parameters for design based on the 2007 Califomia Building Code; • Earthquake fault Investigation; • Surface and ground water conditions; > Site preparation and grading including excavation difficulties in bedrock or coarse grained soils; • Suitability of site soils for use as structural fill and trench backfill; - 11- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 4 • Construction dewatering recommendations, If required; • Pipe Trenching recommendations, including: • OSHA recommendations for open trench excavations; • Suitable materials for backfill and bedding; • Compaction recommendations; • Construction recommendations to prevent bedding from acting as a conduit for groundwater drainage; • Construction recommendations to minimize pipe settlement; • Use of geotextiles for backfill soil retention when considering open graded aggregate bedding. • Backfill soil loading on pipe; • Structural section design recommendations for Diamond Valley Road; D Anticipated construction difficulties. 3.0 SCHEDULE • It is our understanding that the notice to proceed may be given on April 6 Our subconsultant is scheduled to complete field week on another project the week of April 12 to 16 but will be available to begin field work on this project the following week. We can begin the USA dig clearance and preliminary field work on April 6th. Verbal geotechnical recommendations can be provided within one week following the completion of field exploration. A draft of the written report will be available in about 3 weeks after the completion of the field work. The final report will be submitted after receipt of review comments from the district. 4.0 FEES We will provide our services on a time and materials basis for an estimated fee of $17,500 to $19,000. A breakdown of the fees is presented on Table 1 on the following page. 1 - 1 1 -12- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 5 Es?1MATED FEN BY PROJECT TASK Project task Estimated Fees Fault Investigation 5,900 to 6,900 Laboratory Testing 2,000 Field Exploration 4,600 to 5,100 Analysis, Report Preparation, Consultation and Meetings (includes 3 hours of consultation and 5,000 meeting time) Notes: 1) Includes 7 hours for the Senior Geotechnical Engineer and subconsultant fees. 2) Includes testing 5 soil samples for index properties and corrosion testing. A moisture - density curve will be completed on one soil sample. 3) Includes 30 hours for the Field Geologist and 7 hours for the Senior Geotechnical Engineer. 4) Includes 26 hours for the Senior Geotechnical Engineer. I We thank you for the opportunity to submit this proposal, and look forward to its favorable consideration. If you have an questions, please call. Sincev6ly, !� CONS R ION MATER ENGINE RS, INC. • andel A. • eynold Project : nager D t: 775.7.7 -7576 • lrect Fax: 775 - 737 -7607 RAR:rar:Jwl w nr.mo12OIWO a,n d airy ranch wpa..b.o.pom. t .[ L -13- s oul" T4N s N"e • 1950•`Nst Y ` ic vnury ` SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mena er Paul Sc' . ssistant General Mana er Dale Rise, President BOARD MEMBERS ou Mosbacher, Vice President James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BO A . OF DIRECTORS SOUTH TAHOE PUBLIC U DISTRICT MARCH '110 .r .i MINU The Board of Directors of the South T oe Public Uti rict met in a regular session, March 18, 2010, 2:00 P.M., District 1275 Mee]. rest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: ROB LL President Rise, Directors Cefalu, Jones, `4 .fer. Director Mosbacher was STAFF: Solbrig, Sharp, Sc `Hughes, C h nley, B ,i" hn, Brown, Bird, Cocki t Ryan, Att • Herrema Hal Bird led the pledge , _ F.° ; ~� ° ° x s PLEDGE OF ALLEGIANCE J Moved , W A afer f Jo Mosbacher Absent / CONSENT CALENDAR Pass010 approve the Consen : . endar as submitted a. Re` v ted liability claim against `= D received from Sona Havel; b. Sewer System Master Plan - Approved the District's Sewer System Manag nt Plan; c. Engineering Temporary Help - Approved contract budget with Substte Personnel for temporary Engineering department helper, in the amount of $32,000; d. MXUs (Radio Read) for Water Meters - (1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and (2) Authorized purchase of Sensus MXUs from Western Nevada Supply in the amount of $193,792.50; -15- REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 2 e. Alpine County's Summer 2010 Fish Purchases — CONSENT CALENDAR Authorized payment in the amount of $48,000; (continued) f. Board Policy Section 2010: Election of Directors — Approved amendments clarifying that directors at large need not designate a numbered office, adding information related to term limits, offering special district training to directors, and deleting a section pertaining to directors of geographic divisions; g. Approved Regular Board Meeting Minutes: March 4, 2010. ` ¢',,y ITEMS FOR BOARD ;�� ON This ordinance would require any meter that is t ALLOCATION Off" PONSIBILITY inches or larger to be the responsibility of the • ° " FOR MAINTENAN 1.. WATER tomer for the first year after connection, and ori' pertains to property owners, or his or her contrac who obtain and install the meters themselves. The District will maintain responsibility a e first year of connection. Staff determined that s to repair or replace such a meter are disp `� :Iy ` greater than the costs of repairing for r: sing meter smaller than two inches in size. 0 arily, i '' such costs arise within the f' ear that h a , air x • s:: meter is in service, the need or • nt is a result of improper.,installatio :.freeze riouttion of the meter. :u Moved Schafer / Se - Jones T ,•.- her Ab ., , / Passed to enact Ordin N • , _ � endin • Section 3. se Adm �� . ve Code mpg the mai .ter . ` s and superseding Ordina �� ' 0 51 its evigiety. The 'ct is in the proCefts of daveibping engineer- DIAMOND VALLEY RANCH ing pla install a new 1 dry: ch dieter pipeline PERMITTING ASSISTANCE to conve waste 9 ._: er to District property in Diamon • Staff id:' , ied environmental per - mitting requir is that to be satisfied in order to construct an• .: this line. These include preparation of per .-: `ation document to attain a general construct,. mit for installation of the pipeline; preparation o a Report of Waste Discharge to permit the discharge of reclaimed wastewater; and completion of wetlands delineation and biological resource assessments for design of the irrigation fields. Two proposals were received. Staff ranked each according to specific criteria. Submittals from both consultants showed varying strengths and areas of -16- REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 3 expertise. Staff recommended that the project scope DIAMOND VALLEY RANCH be split between the two in order to take advantage PERMITTING ASSISTANCE of the strengths from both consultants as follows: (continued) AECOM to complete tasks related to the permitting process, and HBA to complete tasks related to the environmental assessments. Both were agreeable to the reduced scopes as identified. Moved Schafer / Second Cefalu / Mosbacher Absent / Passed to: (1) Approve proposal received from AECOM in the amount of $47,272 to complete Tasks 1.1 and and (2) Approve proposal received from HBA in the amount of $49,600 to complete Tasks 2.2 and 2.3. Seven bids were received for this project to construct L THER P 'UMP STATION the power generation facility. The lowest bid, receiv0 STANDBY P• <.,° ' GENERATOR from Sierra Nevada Construction, had minor irregublek FACILITY ities that did not impact the bid advantage: omiegaert of the phone number for the surety company, and° t add- ress for the bonding company (which were receives j ' soon thereafter). In addition, the funding for this p t (State Water Resources Control Board State Revolving Loan Fund) requires the bidder to co < '.f . ith require- ments for outreach to Disadvantage . nterprises (DBEs). Staff detected minor deviation ;, t ° � er that the DBE was reported (the DBE for x as n �. completed, but the necessary informatio s me i in the supporting docume kt 1-!,. The gra ,:,-d t ra verified this was acceptable. Moved Jones / Se Schafer / bacher ••nt Passed to waive the ue'R or irregul es as des -d above, and award the to reaponsi responsible bidder, Sierr : : Co � ' k k , r e amount o .. •07. The Ail this cone frimiOy includes demolition HEADWORKS REPLACEMENT of t fisting incinera .A, uildir, yard piping and PHASE 1 earth'' , „ to prepare the = for the new Headworks, which ` .•.a eduled to be . Z in 201 1. Five bids wAlY . received for . project at the March 12 bid opening. Tht :' west -ceived from Evans Brothers, Inc., iations that did not impact bidding advantages`. >'tion funding for this project requires the bidder t•` ply with requirements for outreach to DBEs. Sta f detected minor deviations, but found the bid complied with the bidding requirements for DBE outreach. Moved Jones / Second Schafer / Mosbacher Absent / Passed to waive the minor irregularities as described above, and award the bid to the lowest responsive, responsible bidder, Evans Brothers, Inc., in the amount of $545,380. -17- REGULAR BOARD MEETING MINUTES - MARCH 18, 2010 PAGE - 4 The work included in this contact includes erection, ANGORA TANK REPLACEMENT/ coating, disinfection and testing of two welded ECHO VIEW TANK REPLACEMENT steel water storage tanks, including appurtenances, on existing concrete foundations. Four bids were received at the March 9 bid opening. The lowest bid, received from Resource Development Company, had minor deviations that did not impact bidding advantages. In addition, funding for this project requires the bidder to comply with requirements for to DBEs. Staff detected minor deviations, but found the bid complied with the bidding requirements for DBE outreach. Moved Schafer / Second Jones / Mosbacher Absen Passed to waive the minor irregularities as descri •, " above, and award the bid to the lowest respon bidder, Resource Development Co ti y, (RDC) in the amount of $466,700. Moved Jones / Second Cefalu / MosbeEher Absent / MENT OF CLAIMS Passed to approve payment in the a H of $956,769.81. *i Water and Wastewater Operations Com ee: Ti =. ,, BO •` EMBER STANDING committee met March 15. Minutes of th eting -M EE REPORTS are available upon reques Management /Union al Plan otiation "n eAd Hoc BOARD MEMBER AD HOC Committee: The c' ttee met h 11 to °atinue COMMITTEE REPORTS to work on stream the well program. Several physicians gave their 'ons •, • guidelines for the committee to c. - r. • will attend the •aa ting t, : ss wellnes , rams that inch de u ' b ' ealt assessments /coaching. Sta ry Engineers, L. 39, r s : letter requesting the lJn contract be op and :-gin negotiations. They arse included an exte ^ e req st for information. Staff will p -. ide all records that are available. The idea of hiring a I . `, was also discussed. Director Jones a `' "x'.,.•e•,te March 10 agency board EL DORADO COUNTY WATER meeting. The next €F . is April 15. On March 26, AGENCY PURVEYOR Jones met w Sup = =or Sweeney to discuss ideas REPRESENTATIVE REPORT to reorganize the agency, including structure, staffing, and tasks to be completed. They also discussed the potential for hiring a new general manager, whether to initiate an outside audit, and the possibility of relocating their office space. Significant reductions in costs are expected, which will leave more funding for projects. -18- REGULAR BOARD MEETING MINUTES — MARCH 18, 2010 PAGE — 5 Director Schafer reported on the CASA (California BOARD MEMBER REPORT Association of Sanitation Agencies) Conference held in Washington D.C. He attended various congressional panels. Topics included chemical security, compliance and oversight; pharmaceuticals in water supplies, climate change and renewable energy sources, Department of Energy programs and funding, and the Clean Water Act. He made a pitch to several congressional offices to allow the use of reclaimed water in Nevada. µ. Director Schafer also reported that Senator McClintok would be in Tahoe for a town hall meeting, so he :- invited him to tour the District's facilities. „,, District Information Officer: Dennis Cocking reported S AFF RE s ,':. he attended an ACWA Joint Federal Affairs Legislative s . ”, Committee meeting. The main topic of discussion was ;. , about the waters of the U.S. ACWA is currentl u , . king ; approximately 90 of the 1,600 bills that were ` „ N` ,, , before the March 1 deadline. He also reported the USFS reduced th - fee they were going to charge for grant administrat ` , •m 10% down to 3 %, which will save the gra ,, hip around $300,000. ��. 4 3:25 — 3:35 P.M. .�c ��,) E BREAK AND ADJOUR- . �, ‘ TO CLOSED SESSION ACTION J ORT O M DIS *` ' _SED DURING CLOSED SESSION k * No reportable Board ;_'• n. : Pursuant to Government Code `: , ” Section 54956.9(b) /Conference Counsel ,�� • „ _,'. Cla m Against STPUD , from Sonia Havel No r able Board acts, Pursuant to Government Code a „ Section 54956.8 /Conference re: 4 ¢ , Real Property Negotiations � Agency Negotiators: District Staff '''F 4. s (Curtis) . ;, zt `, Under Negotiations: Acquisition of := , Easement ', ., ;„ Property Identification: Lot 55 Echo View Estates, APN 33- 623 -12 No reportable Board action. Pursuant to Government Code Section 54956.9(b) /Conference with Legal Counsel- Anticipated Litigation (Three Cases) -19- s REGULAR BOARD MEETING MINUTES — MARCH 18, 2010 PAGE — 6 No reportable Board action. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel- Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virgi E' ex rel. John Hendrix v. J -M M. turing Company, Inc., and F .sa Plastics Corporation, U. ' "t' it , . ivil Action No. ED CV06- •, United States District rt fo =;,Central District of CA No reportable Board action. Pursuant to c - :- nment Code Section 54956. - r Conference -` with Legal Couns x ;; ,g Liti • , 'on re: Meyer i dfill Site: y U States of Ame , vs. El E ' • do County and City of South e Tahoe and Third Party �� . :fondants, Civil Action No. " ' r .:, 1 -1520 LKK GGH, U.S. District k ` y r 3 . �. for the Eastern District of Ca. -� N � , No reportable Board action. " -,- n • .rsu to Government Code '" l it ' + n 54956.9(b) /Public °' � + E -ogee Evaluation '" ;; Unrepresented Employee Position: .' General Manager ,,, Agency Negotiators: Board of 'e Directors 4 " 4:40 P.M. , :i " ADJOURNMENT k t �ie_ = R . . Dale Rise, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -20- General Manager Richard H. 5olbrig Directors So uth Thh s C /"� Utility (/"`� JamR. J FuE'Iic t" (D istriet Mary Lou M osbacher Dale Rise Eric Schafer 1275 Meadow Chest Chive • South Lake Tahoe • CA 96150 Phone 530 544 -6474. Fax 530 541 -0614 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Emergency Retention Basin (ERB) Replacement Project REQUESTED BOARD ACTION: Approve proposal from selected consultant for design and services during construction. DISCUSSION: The existing synthetic liner system for the Wastewater Treatment Plant ERB was installed in 1989, and is nearing the end of its useful life. The Lahontan Regional Water Quality Control Board (RWQCB) is requiring that the District design the new system by August 2010, and construct it by Fall 2011. Liner system design is an engineering specialty, and staff has sought engineering support from qualified engineering firms. The selected consultant will design the new system (including improvements to appurtenances), assist with permitting, and support District compliance with RWQCB requirements for Construction Quality Assurance (including inspection and reporting). The District received three proposals from engineering consulting firms. Staff will review the proposals and give a recommendation to the Board prior to, and at the Board meeting. SCHEDULE: April 2010 to December 2011 COSTS: To be determined ACCOUNT NO: 1029 - 7581 /ERBLNR BUDGETED AMOUNT REMAINING: <$1,089> (2009/10); $500,000 (2010/11) ATTACHMENTS: To be distributed prior to, and at the Board meeting. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 4111 _ NO CHIEF FINANCIAL OFFICER: YES NO -21- South T& hoe 1-10 60A<� Ricl�avd solbric+, c,eweral MawaUev 0 fvv- �ubl,�c l�tt%I,%tl� �%str%Gt n�q�d mekubers Chris Cefalu Javu.es R.Jowes Mari Lou Mosbacker pace RLSe Er c, Schafer Meik.ora viol l/cm Date: March 31, 2010 To: STPUD Board Members Cc: Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager From: Julie Ryan, Senior Engineer Re: Recommendation of Design Consultant ERB Replacement Project The District received three proposals for consulting services in support of the ERB Replacement Project. Staff reviewed the proposals from the three consultants based on a pre- determined set of criteria (attached). The Staffs preferred consultant is Vector Engineering, Inc. (Vector), selected based on their scores with respect to these criteria. A project schedule and breakdown of costs is attached. The work will be performed under a Master Services Agreement with the Consultant, the terms of which are being negotiated. Staff recommends that the Board accept the proposal from Vector to provide design, permitting support, services during construction, and Construction Quality Assurance (ie., inspection) for the ERB Replacement Project in an amount not to exceed $254,442.65, contingent upon execution of a mutually agreeable Master Services Agreement. South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us SOUTH TAHOE PUBLIC UTILITY DISTRICT ERB REPLACMENT 2010 PROJECT CODE: ERBLNR PROPOSAL EVALUATION & SELECTION CRITERIA On a scale of 1 to 10 (1 = weak to 10 = strong) rank the proposals using the following criteria and enter your scores on the accompanying scoring sheet. CRITERIA DESCRIPTION Rank the overall completeness of the proposal. Does it provide for the components requested in the RFP, including draft designs, plans, specs, 1 and construction support for the ERB and appurtenances? Does it address all the requirements of the RFP? Does it meet the requirements placed on the submittal (ie., page limitation)? 2 Rank the project team in terms of relevant experience planning, designing and inspecting liner systems. Rank the proposal in terms of the consultant's overall grasp of the issues 3 that need to be addressed for this project (ie., instrumentation, liner penetrations, sun exposure, regulations and permit requirements, etc). Does the proposal meet the scheduling constraints outlined int the RFP? If not, is the consultant's proposed alternate schedule seem achievable and 4 appropriate for RWQCB constraints and grading season constraints? Rank the project team in terms of experience working within the unique 5 regulatory climate in Lake Tahoe. Does the proposal acknowledge and address the anticipated difficulties? Using the proposal, the manpower loading matrix, and your previous project 6 experience with the consultant as guides (if any), rate your confidence in the project team with respect to responsiveness, availability, and ability to communicate technical issues. Rank the proposal in terms of offering unique approaches or key 7 considerations to completing the project. Consultant_review-ERB.xls 1 3/22/2010 South Tahoe Public Utility Distnct -ERB Replacement Project ID Task Name Start Finish eb'10 Mar '10 Apr '10 May' 10 Jun' 10 Jul '10 Aug '10 Sep '10 Oct ' 10 Nov '10 Dec '10 Jan '11 Feb ' 11 Mar'11 Apr '11 May '11 - Jun' 11 Jul '11 Aug ' 11 Sep '11 Oct '11 Nov'11 Dec '11 2/7 2/28 3/21 4/11 5/2 5/23 6/13 7/4 7/25 8/15 9/5 9/26 ,10/17 11/7 ,11/28,12/19 1/9 1/30 2/20 3/13 4/3 4/24 5/15. 6/5 6/26 7/17 8/7 8/28 9/18 10/9 10/30 11/20 12/11 1 3 STPUD ERB Liner Replacement Project Mon 3/29/10 Mon 11/28/11 (a 4 Select Consultant Mon 3/29/10 Mon 3/29/10 • 5 Kickoff Meeting Fri 4/16/10 Fn 4/16/10 6 Data Review Mon 4/12/10 Fn 4/16/10 �+ 7 Limited Field Investigation Mon 5/3/10 Fri 5/7/10 8 Deliver Altemabves Evakiation Memo Mon 5/10/10 Mon 5/17/10 �y 9 Meet with Drstnct to Discuss AE Mena Mon 5/24/10 Mon 5/24/10 10 'Design Basis Memo Mon 5/24/10 Mon 5/31/10 11 Pond Design Mon 6/14/10 Fri 8/6/10 12 90% Plans and Final CQA Plan to District Review Mon 8/9/10 Tue 8/24/10 f� 13 Edits to Plans and Final CQA Plan; Send to RWQCB Tue 8/24/10 Tue 8/24/10 14 Regulatory Review Wed 9 /1/10 Mon 1/3/11 -- - .- ___.._..____.-. 15 Make Edits and Final Design Mon 1/3/11 Mon 1/17/11 Gail 16 Finalize Construction Documents Mon 1/17/11 Mon 1/31/11 la 17 Engineer's Cost Estimate Mon 1/24/11 Mon 1/31/11 18 Contractor Bidding (6 weeks plus 2 weeks float) Tue 3/1/11 Thu 4/28/11 19 Contract Signing (6 weeks) Thu 4/28/11 Tue 8/7/11 20 Construction Window Tue 6/7/11 Sat 10/15/11 21 Construct First Half of Pond (8 weeks) Tue 7/5/11 Tue 8/30/11 22 Construct Second Half of Pond Tue 8/30/11 Sat 10/15/11 23 Final CQA Report (2 weeks after completion) Mon 10/17/11 Mon 10/31/11 Y__1 24 Distnct review of CQA Report (2 weeks) Tue 11/1/11 Tue 11/15/11 25 Revise CQA Report Wed 11/16/11 Wed 11/23/11 26 Submit CQA Report to RWQCB Mon 11/28/11 Mon 11/28/11 Prepared by: Vector Engineering, Inc. Page 1 COST ESTIMATE - South Tahoe Public Utilities District VECTOR EMERGENCY RETENTION BASIN r. ctvr'exf -vu, iNr DESIGN and CQA SERVICES An Aussnco group company TASK 1: DOCUMENT REVIEW AND KICKOFF MEETING Personnel Number of Units Unit Rate per Unit Subtotal Cost Principal Professional II - Thiel 4 hour $175.00 $700.00 Senior Professional II - Christie 16 hour $155.00 $2,480.00 . Senior Engineer - JWA 12 hour $154.00 $1,848.00 Clerical 2 hour $55.00 $110.00 Comp. and Comm. fee - 5% of labor " ° ' e ' 5% % labor $256.90 Vehicle to kickoff meeting 1 each $150.00 $150.00 Total Costs - Task 1 $5,544.90 ' Note 1 - Rather than provide a fixed cost to reimbursables. Vector proposes to charge a percentage of labor for this task TASK 2: LIMITED FIELD INVESTIGATION Personnel Number of Units Unit Rate per Unit Subtotal Cost I Senior Professional 11- Christie (1 day in field) 12 hour $155.00 $1,860.00 !Senior Engineer - JWA 4 hour $154.00 $616.00 Staff Professional II (1 day in field) 12 hour $90.00 $1.080.00 Clerical 3 hour $55.00 $165.00 Vacuum box testing and 3 holes repair 1 each $1,500.00 $1,500.00 Comp. and Comm. fee - 5% of labor " ° ' e ' 5% % labor $261.05 Travel Expenses 1 each $150.00 $150.00 Geomembrane testing 3 each $300.00 $900.00 Soils testing 3 each $1,000.00 $3,000 00 Laboratory Testing /Sample Shipping 3 each $100.00 $300.00 Total Costs - Task 2 ;9,832.05 1 TASK 3: LINER DESIGN Personnel Number of Units Unit Rate per Unit Subtotal Cost 'Principal Professional 11- Thiel 8 hour $175.00 $1.400.00 Senior Professional II - Christie 80 hour $155.00 $12,400.00 Senior Professional II - Russell 40 hour $155.00 $6,200.00 Senior Professional - PSI 40 hour $120.00 $4,800.00 Project Professional II 100 hour $125.00 $12,500.00 Project Professional 100 hour $110.00 $11,000.00 Staff Engineer II 100 hour $90.00 $9,000 00 Land Surveyor 1 Lump sum $4,680.00 $4,680.00 . Clerical 8 hour $55.00 $440.00 Comp. and Comm. fee - 5% of labor " ° ' e ' 5% % labor $3,121.00 !TOTAL COSTS TASK 3 $85,541.00 TASK 4: CONSTRUCTION QUALITY ASSURANCE SERVICES 6 weeks at 50 hrs/week; 10 weeks at 40 hrs/week Actual schedule depends on Contractor's schedule 16 weeks - estimate Personnel Number of Units Unit Rate per Unit Subtotal Cost Senior Professional 11- Christie (8 hours/week) 128 hour $155.00 $19,840.00 'Sr Engineering Tech. (regular time) - prevailing wage 640 hour $85.00 $54,400.00 Sr Engineering Tech. (overtime) - prevailing wage 60 hour $127.50 $7,650.00 Clerical 24 hour $55.00 $1,320.00 Comp. and Comm. fee - 5% of labor " °" ' 5% % labor $4,160.50 Total Personnel Costs - Task 4 $87,370.50 ESTIMATE OF EQUIPMENT AND DIRECT EXPENSES - Task 4 Description Number of Units Units Rate per Unit Subtotal Cost Personnel Mob /Demob 1 each $500 $500.00 EquipmentMob /Demob 1 each $500 $500.00 Project Manager Site Visits (1 per 2 weeks) 8 each $150 $1,200.00 . 'On-site Vehicle - Senior Eng. Tech (weekly) 16 week $250 $4,000.00 Per Diem - Senior Eng. Tech (weekly) 16 week $750 $12,000.00 , Field Computer (weekly) 16 week $25 $400.00 Communications (phone) (weekly) 16 week $100 $1,600.00 Final Report Preparation 1 lump sum $8,000 $8,000.00 Geomembrane Conformance (1 per 100,000 ft 8 each $300 $2,400 00 Shipping Geosynthetics (each) 8 each $100 $800.00 Total for Equipment and Direct Expenses - Task 4 $31,400.00 TOTAL COSTS TASK 4 $118,770.50 I Note 1 Unit rates for Senior Engineering Technician and Engineering Technician are based on the current prevailing wage rate schedule Vector reserves the right 0 modify these unit rates based on changes to the prescribed prevailing wage rate TASK 5: AS- NEEDED CONSTRUCTION P ERIOD DESIGN SERVICES Personnel ' Number of Units .. Lind' '' bale per Unit Subtotal Cost Principal Professional 11 - Thiel 8 hour $175.00 $1,400.00 Senior Professional 11- Christie 40 hour $155.00 $6,200.00 Senior Professional II - Russell 100 hour $155.00 $15,500.00 Senior Professional - PSI 16 hour $120.00 $1,920.00 Project Professional II 100 hour $120.00 $12,000 00 Clerical 4 hour $55.00 $220.00 Comp. and Comm. fee - 5% of labor " "'- ' 5% % labor $1,862.00 ,TOTAL COSTS TASK 5 $39,102.00 [ TASK 6: AS- NEEDED PERMITTING SUPPORT bPersonnel Number of Units Unit Rate per Unit Subtotal Cost ]Principal Professional 11 -Thiel 1 hour $175.00 $175.00 Senior Professional II - Christie (1 meeting in S.T.) 8 hour $155.00 $1,240.00 Principal- JWA 3 hour $175.00 5525.00 Senior Engineer- JWA 30 hour $154.00 $4,620.00 Engineer- JWA 48 hour $108.00 55,184 00 Senior Drafter- JWA 20 hour $103.00 $2,060.00 Clerical -JWA 16 hour $60.00 $960.00 . Comp. and Comm. fee - 5% of labor "°' °' 5% % labor $738.20 Travel Expenses 1 each $150.00 $150.00 TOTAL COSTS TASK 6 $15,652.20 I Total = $254,442.65 General Manager Richard H. Solbrig '�� .V1- .:r .. Directors y ;, Y ,. r , 1 I . S out h o e James R. Jones vf t "� i Ma Lou M osbacher """, I public Utility District Dale Rise Eric Schafer a. 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 530 54+6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: City Redevelopment Agency Project No. 2 REQUESTED BOARD ACTION: Receive update and direct staff if necessary DISCUSSION: Staff will relay further discussions held with the City, and seek direction regarding desired course of action in relation to public outreach, community meetings, etc. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES Li_: NO CHIEF FINANCIAL OFFICER: YES 11 NO -23- PAYMENT OF CLAIMS FOR APPROVAL April 1, 2010 Payroll 3/23/10 425,580.50 Total Payroll 425,580.50 ADP 0.00 Bank of America 0.00 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 25,032.22 CDS- health care payments 136,100.05 Union Bank 0.00 Total Vendor EFT 161,132.27 Accounts Payable Checks -Sewer Fund 239,611.65 Accounts Payable Checks -Water Fund 72,802.61 Accounts Payable Checks -Self- funded Insurance 30,382.23 Accounts Payable Checks - Grants Fund 0.00 Total Accounts Payable 342,796.49 Grand Total 929,509.26 Payroll EFTs & Checks 3/23/10 EFT AFLAC Medical & Dependent Care 1,512.42 EFT CA Employment Taxes & W/H 18,609.35 EFT Federal Employment Taxes & W/H 92,420.89 EFT CaIPERS Contributions 73,183.44 EFT Great West Deferred Comp 18,735.11 EFT Stationary Engineers Union Dues 2,395.87 EFT United Way Contributions 192.00 EFT Employee Direct Deposits 209,278.55 CHK Employee Garnishments 1,434.20 CHK Employee Paychecks 7,818.67 Total 425,580.50 -25- PAYMENT OF CLAIMS Department / PrQj Name Description Acct# / Proj Code Amount Check Num ]p g ACE HARDWARE OF SO LAKE TAHOE GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 131.44 Check Total: 131.44 AP- 00075518 MW ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,626.33 Check Total: 2.626.33 AP- 00075519 MW AERVOE - PACIFIC GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 153.74 Vendor Name Check Total: 153.74 AP- 00075520 MW AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 110.00 Check Total: 110.00 AP- 00075521 MW AHERN RENTALS HEAVY MAINT BUILDINGS 1004 - 6041 28.28 Check Total: Y8.28 AP- 00075522 MW ALL ELECTRIC MOTORS INC PUMPS PUMP STATIONS 1002 - 6051 890.93 Check Total: 890.93 AP- 00075523 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 223.75 Check Total: 223.75 AP- 00075524 MW I ALPINE COUNTY DIAMOND VLY RNCH LAND TAXES 1028 - 6651 30,373.61 N of Check Total: 30.373.61 AP- 00075525 MW I ALPINE EYECARE LLC FINANCE SAFETYIEQUIP/PHY 1039 - 6075 99.00 ALPINE EYECARE LLC FINANCE SAFETYIEQUIP/PHY 2039 - 6075 99.00 Check Total: 198.00 AP-00075526 MW ALPINE, COUNTY OF DIAMOND VLY RNCH FISH 1028 - 6649 48,000.00 Check Total: 48.000.00 AP- 00075527 MW AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 511.00 Check Total: 511.00 AP- 00075528 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 915.50 Check Total: 915.50 AP- 00075529 MW AP TECHNOLOGY FINANCE SERVICE CONTRACT 1039 - 6030 106.03 AP TECHNOLOGY FINANCE SERVICE CONTRACT 2039 - 6030 106.03 Check Total: 212.06 AP- 00075530 MW APPLIED INDUSTRIAL TECH INC HEAVY MAINT REHAB ODOR SCRBR 1004 - 8011 183.23 Cheek Total: 183.23 AP- 00075531 MW ASPEN PUBLISHERS INC. FINANCE OFFICE SUPPLIES 1039 - 4820 135.65 User: THERESA Page: 1 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 PAYMENT OF CLAIMS Vendor Name Denatiment / Proj Name Desscrjptign Acct# / Proj Code Amount Check NUM Tyne ASPEN PUBUSHERS INC. FINANCE OFFICE SUPPLIES 2039 -4820 135.64 Check Total: 271.29 AP- 00075532 MW AT&T MOBIUTY UNDERGROUND REP TELEPHONE 1001 - 6310 5.93 AT&T MOBIUTY ELECTRICAL SHOP TELEPHONE 1003 - 6310 3.32 AT&T MOBILITY LABORATORY TELEPHONE 1007 - 6310 2.97 AT&T MOBIUTY ENGINEERING TELEPHONE 1029 - 6310 3.14 AT&T MOBILITY UNDERGROUND REP TELEPHONE 2001 - 6310 5.93 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003 - 6310 3.31 AT&T MOBILITY LABORATORY TELEPHONE 2007 - 6310 2.96 AT&T MOBIUTY ENGINEERING TELEPHONE 2029 - 6310 3.13 Check Total: 30.69 AP- 00075533 MW AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 336.68 AT&T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 20.19 AT&T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 30.46 AT&T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.21 v AT&T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 336.67 1 AT&T/CALNET 2 PUMPS TELEPHONE , 2002 - 6310 20.19 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.21 Check Total: 758.61 AP- 00075534 MW AUERBACH ENGINEERING CORP ENGINEERING - TWIN PEAKS BS BSTR, TWN PEAKS 2029 - 7070 - TPBSTR 22.50 Check Total: 22.50 AP- 00075535 MW AVINA, FRANCISCO BARTON HEALTHCARE SYSTEM DIAMOND VLY RNCH SAFETY/EQUIP/PHY 1028 - 6075 53.42 BARTON HEALTHCARE SYSTEM CUSTOMER SERVICE SAFETY/EQUIP/PHY 1038 - 6075 132.35 BARTON HEALTHCARE SYSTEM CUSTOMER SERVICE SAFETY/EQUIP/PHY 2038 - 6075 132.35 UNDERGROUND REP TRAVELIMEETINGS 1001 - 6200 110.00 Check Total: 110.00 AP- 00075536 MW Check Total: 318.12 AP- 00075537 MW BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 624.50 BB&H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 624.50 Check Total: 1.249.00 AP- 00075538 MW BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 - 6652 2,537.78 Check Total: 2.537.78 AP- 00075539 MW User: THERESA Page: 2 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 PAYMENT OF CLAIMS Vendor Name Pepartment / Proj Name Description Acct# / Proi Code Amount Cheek Num Tvoe BI STATE PROPANE UNDERGROUND REP PROPANE 2001 - 6360 31.17 Check Total: 31.17 AP- 00075540 MW BING MATERIALS UNDERGROUND REP PIPE/CVRS/MHLS 2001 -6052 334.01 Check Total: 334.01 AP- 00075541 MW BORGES & MAHONEY INC LABORATORY LABORATORY EQUIP 1007 - 6025 105.27 BORGES & MAHONEY INC LABORATORY LABORATORY EQUIP 2007 - 6025 120.26 Check Total: 225.53 AP- 00075542 MW BROWN & CALDWELL CONSULTANTS ENGINEERING - FILTER ASSMNT REHAB FLTR 5 &6 1029 - 8066 - FILTER 9,502.05 BROWN & CALDWELL CONSULTANTS ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 5,286.40 BROWN & CALDWELL CONSULTANTS ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 7,929.59 Check Total: 22 718,04 AP- 00075543 MW BROWN MILBERY INC HEAVY MAINTENANC BUILDINGS 2004 - 6041 376.56 Check Total: 376.56 AP-00075544 MW BUTZ, GARTH UNDERGROUND REP TRAVEL/MEETINGS 2001 - 6200 61.00 I co CALIF REG WATER QUAL CONTR BD DIAMOND VLY RNCH OPERATING PERMIT 1028 - 6650 165.12 I Check Total: 165.12 AP-00075546 MW CAUF WATER RESOURCES CTRL BD ENGINEERING OPERATING PERMIT 1029 - 6650 1,595.00 Check Total: 1.595.00 AP-00075547 MW CAPITAL FORD EQUIPMENT REP AUTOMOTIVE 1005 - 6011 57.99 Check Total: 57.99 AP- 00075548 MW CDS GROUP HEALTH SELF FUNDED INS ADMIN FEE 3000 - 6741 2,622.00 Check Total: 2.622.00 AP- 00075549 MW CDW - G CORP ENGINEERING OFFICE SUPPUES 1029 - 4820 108.47 CDW - G CORP INFORMATION SYS OFFICE SUPPUES 1037 - 4820 332.49 CDW - G CORP INFORMATION SYS DIST.COMP SPPUS 1037 - 4840 694.79 CDW - G CORP ENGINEERING OFFICE SUPPUES 2029 - 4820 108.47 CDW - G CORP INFORMATION SYS OFFICE SUPPUES 2037 - 4820 332.51 CDW - G CORP INFORMATION SYS DIST.COMP SPPUS 2037 - 4840 694.79 Check Total: 2.271.52 AP- 00075550 MW CREEK ENVIRONMENTAL LABS LABORATORY - BEACON CONTAM MONITORING 2007 - 6110 - BEACON 190.00 User: THERESA Page: 3 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 Check Total: 61.00 AP- 00075545 MW PAYMENT OF CLAIMS Vendor Name Department / Proi Name Description Acct# / Proj Code CREEK ENVIRONMENTAL LABS 9 430 tt Check Num Jypg LABORATORY - BKRFLD TRTMT EXP MONITORING 2007 - 6110 - BKRFLD 430.00 CREEK ENVIRONMENTAL LABS LABORATORY - SOYCON MONITORING 2007 - 6110 - SOYCON 240.00 CREEK ENVIRONMENTAL LABS LABORATORY - TAHOE TOM CONTAM MONITORING 2007 - 6110 - TOMCON 240.00 Check Total: 1.100. AP- 00075551 MW CRWA PUMPS TRAVEUMEETINGS 1002 - 6200 262.50 CRWA PUMPS TRAVEL/MEETINGS 2002 - 6200 262.50 CWEA UNDERGROUND REP DUES/MEMB /CERT 1001 - 6250 CWEA LABORATORY DUES/MEMB/CERT 1007 - 6250 EMPIRE SAFETY & SUPPLY ELECTRICAL SHOP SAFETY/EQUIP/PHY 1003 - 6075 EMPIRE SAFETY & SUPPLY ELECTRICAL SHOP SAFETY/EQUIP/PHY 2003 - 6075 User: THERESA Report: OH PMT CLAIMS BK Check Total: Check Total: Check Total: Page: 4 Current Date: 03/25/2010 Current Time: 09:57:55 525.00 AP- 00075552 MW 264.00 132.00 396.00 AP- 00075553 MW DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022 - 6079 182.00 DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 182.00 Check Total: 364.00 AP- 00075554 MW DE MAIORI, ANTHONY T. CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 i Check Total: 200.00 AP- 00075555 MW NJ DELL MARKETING L P FINANCE OFFICE SUPPLIES 1039 - 4820 34.40 DELL MARKETING L P FINANCE OFFICE SUPPLIES 2039 -4820 34.37 Check Total: 68.77 AP- 00075556 MW E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 65.19 E- FILLIATE CORP FINANCE OFFICE SUPPLIES 1039 - 4820 32.55 E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 65.16 E- FILUATE CORP FINANCE OFFICE SUPPLIES 2039 -4820 32.54 Check Total: 195.44 AP- 00075557 MW ECS IMAGING INC INFORMATION SYS SERVICE CONTRACT 1037 - 6030 3,23110 ECS IMAGING INC INFORMATION SYS SERVICE CONTRACT 2037 - 6030 3,231.19 Check Total: 6.462.39 AP- 00075558 MW EL DORADO ROOFING INC PUMPS BUILDINGS 1002 - 6041 430.00 EL DORADO ROOFING INC PUMPS BUILDINGS 2002 - 6041 430.00 860.00 AP- 00075559 MW 350.12 331.41 Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num 7Yeg Check Total: 681.53 AP- 00075560 MW ENCO MFG CO. HEAVY MAINT SHOP SUPPUES 1004 - 6071 211.39 Check Total: 211.39 AP- 00075561 MW ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPUES 1007 - 4760 46.90 ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPUES 2007 - 4760 41.00 Check Total: 87.90 AP- 00075562 MW FAMILY ENTERPRISES 010 - PR EXP -EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 237.50 FAMILY ENTERPRISES 010 - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 237.50 Check Total: 475.00 AP- 00075563 MW FERGUSON ENTERPRISES INC. PUMPS PUMP STATIONS 1002 - 6051 142.52 FERGUSON ENTERPRISES INC. HEAVY MAINT SHOP SUPPUES 1004 - 6071 26.22 FERGUSON ENTERPRISES INC. DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 683.41 FERGUSON ENTERPRISES INC. GEN & ADMIN BOXES/LIDS/INV 2000 - 0403 326.25 FERGUSON ENTERPRISES INC. HEAVY MAINTENANC BUILDINGS 2004 - 6041 641.54 Check Total: 1 AP- 00075564 MW I w o FISHER SCIENTIFIC LABORATORY LAB SUPPUES 1007 - 4760 216.97 I FISHER SCIENTIFIC LABORATORY LAB SUPPUES 2007 - 4760 162.66 Check Total: 379.63 AP- 00075565 MW GADDIS INC HEAVY MAINT SECONDARY EQUIP 1004 - 6022 619.30 Check Total: 619.30 AP- 00075566 MW GLOBAL DATA SPECIAUSTS ELECTRICAL SHOP RPR/MNTC WTR TICS 2003 - 6054 1,505.00 Check Total: 1.505.00 AP- 00075567 MW GRAINGER GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 359.49 GRAINGER GEN & ADMIN SMALL TOOLS INV 1000 - 0423 609.51 GRAINGER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 78.55 GRAINGER HEAVY MAINT SAFETY/EQUIP/PHY 1004 - 6075 553.01 GRAINGER HEAVY MAINT IN -PLANT AIR CMP 1004 - 8093 1,914.57 Check Total: 3.515.13 AP-000 MW HARDY DIAGNOSTICS LABORATORY LAB SUPPUES 1007 - 4760 74.42 HARDY DIAGNOSTICS LABORATORY LAB SUPPUES 2007 - 4760 61.89 Check Total: 136.31 AP- 00075569 MW User: THERESA Report: OH_PMT_CLAIMS_BK PAYMENT OF CLAIMS Page: 5 Current Date: 03/25/2010 Current Time: 09:57:55 Vendor Name HARTFORD, THE Description Acct# / Proj Code Amount Check Num Tyne LIFE INS 1000 - 2512 2,014.99 Check Total: 2.014.99 AP- 00075570 MW HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022 - 6030 0.37 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING OFFICE SUPPUES 1029 - 4820 37.13 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 76.90 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022 - 6030 0.36 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING OFFICE SUPPLIES 2029 - 4820 37.12 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 76.89 Check Total: 228.77 AP- 00075571 MW HUSSMANN, NANCY HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 25.00 HUSSMANN, NANCY HUMAN RESOURCES TRAVEIJMEETINGS 2022 - 6200 25.00 Check Total: 50.00 AP- 00075572 MW INDUSTRIAL SAFETY UNDERGROUND REP SAFETY/EQUIP/PHY 1001 -6075 315.25 Check Total: 315.25 AP- 00075573 MW INDUSTRIAL SCIENTIFIC UNDERGROUND REP SAFETY/EQUIP/PHY 1001 - 6075 130.39 w INDUSTRIAL SCIENTIFIC HEAVY MAINT SAFETY/EQUIP/PHY 1004 - 6075 65.17 Check Total: 195.56 AP- 00075574 MW INSTROTEK INC. ENGINEERING OFC EQUIP/REPAIR 1029 - 6027 444.19 Check Total: 444.19 AP- 00075575 MW INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 867.56 Check Total: 867.56 AP- 00075576 MW J &L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074 1,603.50 J &L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074 1,603.50 Check Total: 3.207.00 AP- 00075577 MW KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 - 6071 KIMBALL MIDWEST EQUIPMENT REP SHOP SUPPLIES 1005 - 6071 KRLT FM/KOWL AM CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE LOOMIS FINANCE CONTRACT SERVICE 1039 - 4405 LOOMIS FINANCE CONTRACT SERVICE 2039 - 4405 User: THERESA Report: OH_PMT_CLAJMS_BK Department / Proj Name GEN & ADMIN PAYMENT OF CLAIMS Check Total: Page: 6 Current Date: 03/25/2010 Current Time: 09:57:55 259.43 486.13 745.56 AP- 00075578 MW 2038 - 6660 - WCPROG 648.00 Check Total: 648.00 AP- 00075579 MW 305.33 305.32 Vendor Name MANNA CONSULTING MANNA CONSULTING MANNA CONSULTING MOUNTAIN DEMOCRAT MUSCAT M.D., MARISSA R. MUSCAT M.D., MARISSA R. FINANCE FINANCE FINANCE NIGP - NORTHERN CALIF CHAPTER FINANCE NIGP - NORTHERN CAUF CHAPTER FINANCE User: THERESA PAYMENT OF CLAIMS Peoartment / Proj Name Description Acct# / Proj Code Amount Check Num Tvne Check Total: 610.65 AP- 00075580 MW CONTRACT SERVICE 1039 - 4405 250.00 ADP HR INTFC 1039 - 7582 100.00 CONTRACT SERVICE 2039 - 4405 250.00 Check Total: 600.00 AP- 00075581 MW MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPUES 1002 - 6071 100.95 MC MASTER CARR SUPPLY CO HEAVY MAINT BUILDINGS 1004 - 6041 2,073.46 MC MASTER CARR SUPPLY CO HEAVY MAINT IN -PLANT AIR CMP 1004 - 8093 211.37 MC MASTER CARR SUPPLY CO PUMPS WELLS 2002 - 6050 946.20 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPUES 2002 - 6071 101.09 Check Total: 3.433.07 AP- 00075584 MW MICROCHECK INC LABORATORY LAB SUPPUES 1007 - 4760 255.00 MICROCHECK INC LABORATORY LAB SUPPUES 2007 - 4760 438.06 MOTEL 6 PUMPS STANDBY ACCOMODA 1002 - 6083 271.57 I Lo MOTEL 6 PUMPS STANDBY ACCOMODA 2002 - 6083 271.56 N I ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 104.00 Check Total: 104.00 AP- 00075587 MW HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 75.00 HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 75.00 Check Total: 150.00 AP- 00075588 MW MWH LABORATORIES LABORATORY MONITORING 1007 - 6110 50.00 MWH LABORATORIES LABORATORY MONITORING 2007 - 6110 10.00 MWH LABORATORIES - ENGINEERING - ARSENIC FACILITY ARSNC TRTMNT 2029 - 8864 - ARSNIC 50.00 Check Total: 110.00 AP- 00075589 MW NEWARK IN ONE ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 354.60 Check Total: 354.60 AP- 000 MW DUES/MEMB /CERT DUES/MEMB /CERT Check Total: 1039 - 6250 12.50 2039 - 6250 12.50 Check Total: 25.00 AP- 00075591 MW Page: 7 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 Check Total: 693.06 AP- 00075585 MW 543.13 AP- 00075586 MW Vendor Name NORTHWEST HYD. CONSULT INC NORTHWEST HYD. CONSULT INC NUG NUG NUMARA SOFTWARE INC NUMARA SOFTWARE INC O'CONNELL, PATRICK O'CONNELL, PATRICK OFFICE MAX OFFICE MAX ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC PERKINELMER INC PERKINELMER INC PERKINELMER INC PETTY CASH PETTY CASH PETTY CASH User: THERESA Report OH_PMT_CLAIMS_BK Department / Proj Name ENGINEERING - CTC GRNT -BMPs ENGINEERING - CTC GRNT -BMPs INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS GEN & ADMIN GEN & ADMIN FINANCE FINANCE LABORATORY ENGINEERING ENGINEERING LABORATORY ENGINEERING - ENGINEERING - ENGINEERING - ENGINEERING - ENGINEERING - LABORATORY LABORATORY LABORATORY PUMPS ADMINISTRATION ENGINEERING - C-LINE RE -ROUTE - DVR EIR ANGORA TNK REPL TWIN PEAKS BS CALTRANS EROSION LAKE TAHOE BLVD ECHO TANK REPL PAYMENT OF CLAIMS Page: 8 Description BMP PROJECTS BMP PROJECTS DUES/MEMB/CERT DUES/MEMB/CERT SERVICE CONTRACT SERVICE CONTRACT UB SUSPENSE UB SUSPENSE OFFICE SUPPUES OFFICE SUPPUES POSTAGE EXPENSES CLN REROUTE DIAM VLY MP/EIR POSTAGE EXPENSES TANK, ANGORA BSTR, TWN PEAKS EC TRT CRK -STLN WTLN 12" LTB TANK, ECHO TRAVELIMEETINGS TRAVELIMEETINGS SFTWR, UMS PUMP STATIONS INCNTV & RCGNTN OFFICE SUPPUES Acct# / Proj Code 1029 - 8737 - CTCBMP 2029 - 8745 - CTCBMP Check Total: 1037-6250 2037-6250 1037-6030 2037 -6030 1000 - 2002 2000 - 2002 1039 - 4820 2039 -4820 Check Total: Check Total: Check Total: Check Total: 1007 -4810 1029 - 8097 - CROUTE 1029 - 8725 - DVREIR 2007 -4810 2029 - 7064 - ANGOTK 2029 - 7070 - TPBSTR 2029 - 8036 - ECCALT 2029 - 8067 - LTBWLR 2029 - 8809 - ECHOTK Check Total: 1007-6200 2007-6200 2007-8622 1002-6051 1021-6621 1029 -4820 Check Total: Current Date: 03/25/2010 Current Time: 09:57:55 Amount Check Num Tvoe 3,642.23 3,642.23 7 284.46 AP- 00075592 25.00 25.00 50.00 AP- 00075593 275.00 275.00 550.00 AP- 00075594 300.00 300.00 600.00 AP- 00075517 31.99 32.00 63.99 AP- 00075595 7.50 15.00 5.00 14.50 65.00 5.00 33.50 33.50 65.00 244.00 AP- 00075596 1,487.50 1,487.50 8,191.57 11 AP- 00075597 11.00 11.96 12.27 MW MW MW MW MW MW MW Vendor Name PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH User: THERESA Department / Proj Name INFORMATION SYS CUSTOMER SERVICE FINANCE PUMPS ADMINISTRATION ENGINEERING ENGINEERING - IROQUOIS SUPPLY INFORMATION SYS CUSTOMER SERVICE FINANCE PAYMENT OF CLAIMS Description Acct# / Proj Code Amount Check Num lug TRAVEL/MEETINGS 1037 - 6200 11.67 OFFICE SUPPUES 1038 - 4820 11.41 TRAVEL/MEETINGS 1039 - 6200 15.25 TRAVEUMEETINGS 2002 - 6200 45.00 INCNTV & RCGNTN 2021 - 6621 11.95 OFFICE SUPPUES 2029 -4820 12.26 WTLN IROQ 2029 - 8166 - IQWTRL 8.80 TRAVEL/MEETINGS 2037 - 6200 11.66 OFFICE SUPPUES 2038 - 4820 11.41 TRAVEL/MEETINGS 2039 - 6200 15.25 Check Total: 189.89 AP- 00075598 MW PRAXAIR 174 HEAVY MAINT SHOP SUPPUES 1004 - 6071 228.73 Check Total: 228.73 AP- 00075599 MW PRO LEISURE ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 57.18 PRO LEISURE ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 57.18 L.) Check Total: 114.36 AP-00075600 MW PURVIS, JOHN E. GEN & ADMIN UB SUSPENSE 1000 - 2002 16,498.00 PURVIS, JOHN E. GEN & ADMIN UB SUSPENSE 2000 - 2002 3,911.60 PURVIS, JOHN E. GEN & ADMIN METER SALE 2000 - 3545 286.00 Check Total: 20,695.60 AP- 00075601 MW RELIANCE STANDARD GEN & ADMIN UFE INS MGMT 1000 - 2525 508.70 RELIANCE STANDARD GEN & ADMIN LNG TRM DIS,MGMT 1000 - 2531 1,261.09 Check Total: 1.769.79 AP- 00075602 mw RESORT SPORTS NETWORK CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 1,461.25 Check Total: 1.461.25 AP- 00075603 MW RICH'S SMALL ENGINE SERVICE PUMPS SMALL TOOLS 1002 - 6073 6.50 RICH'S SMALL ENGINE SERVICE PUMPS SMALL TOOLS 2002 - 6073 6.50 Check Total: 13.00 AP- 00075604 MW SACRAMENTO BEE, THE ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 1,230.72 SACRAMENTO BEE, THE ENGINEERING - ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 574.98 SACRAMENTO BEE, THE ENGINEERING - ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 574.98 Page: 9 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 Check Total: 23B= AP- 00075605 MW Vendor Name SHERIDAN, JOHN SHERMAN, THERESA SHERMAN, THERESA SIEMENS WATER TECHNOLOGIES SIEMENS WATER TECHNOLOGIES SIERRA CHEMICAL CO SIERRA CHEMICAL CO SIERRA PACIFIC POWER SIERRA PACIFIC POWER SIERRA PACIFIC POWER (4 SOUTH TAHOE PUB UTIUTY DIST SOUTHWEST GAS SOUTHWEST GAS STOP LOSS INSURANCE SERVICES SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & User: THERESA Report OH_PMT_CLAIMS BK Department / Proj Name OPERATIONS FINANCE - PAYROLL SYS/ADP FINANCE - PAYROLL SYS /ADP LABORATORY LABORATORY OPERATIONS PUMPS GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN SELF FUNDED INS DIAMOND VLY RNCH ENGINEERING INFORMATION SYS CUSTOMER SERVICE ENGINEERING - J-M PIPE FAILURE ENGINEERING ENGINEERING - TWIN PEAKS BS INFORMATION SYS CUSTOMER SERVICE PAYMENT OF CLAIMS D03criptioq TRAVEL/MEETINGS TRAVEUMEETINGS TRAVEUMEETINGS LAB SUPPUES LAB SUPPUES HYPOCHLORITE HYPOCHLORITE ELECTRICITY ST UGHTING EXP ELECTRICITY UB SUSPENSE NATURAL GAS NATURAL GAS EXCESS INSURANCE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE BSTR, TWN PEAKS CONTRACT SERVICE CONTRACT SERVICE Acct# / Proj Code 1006 - 6200 Check Total: 1039 - 6200 - PAYADP 2039 - 6200 - PAYADP Check Total: 1007-4760 2007-4760 1006-4755 2002-4755 1000 - 6330 1000 - 6740 2000 - 6330 1000 - 2002 1000 - 6350 2000 -6350 3000 - 6744 1028 - 4405 1029 -4405 1037 - 4405 1038 - 4405 2029 - 4405 - MANVIL 2029 - 4405 2029 - 7070 - TPBSTR 2037.4405 2038 -4405 Check Total: Check Total: Check Total: Cheek Total: Check Total: Cheek Total: Check Total: Page: 10 Current Date: 03/25/2010 Current Time: 09:57:55 Amount Check Num Type 198.34 198.34 AP- 00075606 179.38 179.37 358.75 AP- 00075607 140.00 140.00 280.00 AP- 00075608 3,876.49 1,262.57 5,139.06 AP- 00075609 66,449.07 8.21 14,903.04 81 360.32 AP- 00075610 1,800.00 1.800.00 AP- 00075611 118.11 221.32 339.43 AP- 00075612 27,346.23 27.346.23 AP- 00075613 497.42 27.96 133.87 133.87 419.40 223.68 208.17 133.87 133.87 1.912.11 AP- 00075614 M W MW MW MW MW MW MW MW MW Vendor Name Department / Proj Name TAHOE PARADISE CHEVRON UNDERGROUND REP TAHOE PRINTING TAHOE PRINTING User: THERESA FINANCE FINANCE PAYMENT OF CLAIMS Description Accl# / Proj Code DIESEL 2001 -4620 Amount Check Num ljrpg 71.31 Check Total: 71.31 AP- 00075615 MW OFFICE SUPPUES 1039 - 4820 7.75 OFFICE SUPPUES 2039 - 4820 7.74 Check Total: 15.49 AP- 00075616 MW TAHOE SAND & GRAVEL UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 117.45 Check Total: 117 AP- 00075617 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP PUMP STATIONS 2003 - 6051 119.63 Check Total: 119.63 AP- 00075618 MW UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742 414.00 Check Total: 414.00 AP-00075619 MW VANTON PUMP & EQUIP HEAVY MAINT REHAB ODOR SCRBR 1004 - 8011 282.67 Check Total: 282.67 AP- 00075620 MW VERIZON CALIFORNIA DIAMOND VLY RNCH TELEPHONE 1028 - 6310 135.92 1 Check Total: 135.92 AP- 00075621 MW rn TRAVEL/MEETINGS WATER ENVIRONMENT FEDERATION OPERATIONS 1006 - 6200 217.00 1 WATER ENVIRONMENT FEDERATION LABORATORY DUES/MEMB/CERT 1007 - 6250 42.50 WATER ENVIRONMENT FEDERATION LABORATORY DUES/MEMB/CERT 2007 - 6250 42.50 Check Total: 302.00 AP- 00075622 MW WESTERN ENERGETIX INC GEN & ADMIN GASOUNE INV 1000 - 0415 5,287.04 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 8,179.77 WESTERN ENERGETIX INC DIAMOND VLY RNCH GASOUNE 1028 - 4610 1,086.92 WESTERN ENERGET1X INC DIAMOND VLY RNCH DIESEL 1028 - 4620 1,419.32 Check Total: 15.973.05 AP-000756 MW WESTERN ENVIRONMENTAL LABORATORY MONITORING 1007 - 6110 40.00 Check Total: 40,00 AP- 00075624 MW WESTERN NEVADA SUPPLY PUMPS SHOP SUPPUES 1002 - 6071 7.57 WESTERN NEVADA SUPPLY GEN & ADMIN REPAIR CLMP INV 2000 - 0406 1,110.28 WESTERN NEVADA SUPPLY GEN & ADMIN SADDLES INV 2000 - 0407 959.09 WESTERN NEVADA SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 520.81 WESTERN NEVADA SUPPLY PUMPS WELLS 2002 - 6050 22.30 Page: 11 Current Date: 03/25/2010 Report: OH_PMT_CLAIMS_BK Current Time: 09:57:55 Vendor Name WESTERN NEVADA SUPPLY WILLIAM A DOWNEY OD INC WILLIAM A DOWNEY OD INC WINZLER & KELLY CONSULT ENGRS WINZLER & KELLY CONSULT ENGRS WISE CONSULTING & TRAINING User: THERESA Report: OH PMT CLAIMS BK Department / Proj Name PUMPS PUMPS PUMPS OPERATIONS - MAP UG UTILITIES ENGINEERING - EFFLUENT EVAL ENGINEERING - ECHO TANK REPL PAYMENT OF CLAIMS Description SHOP SUPPLIES SAFETY /EQUIP/PHY SAFETY/EQUIP/PHY PLANT GIS REP EXP PUMPS TANK, ECHO Aect# / Proj Code 2002 - 6071 1002 -6075 2002-6075 Check Total: Check Total: 1006 - 8921 - GISMAP 1029 - 8676 - EFFLEV Check Total: 2029 - 8809 - ECHOTK Check Total: Grand Total: MIROMMII 10.61,0* MOWS Page: 12 Current Date: 03/25/2010 Current Time: 09:57:55 Amount Check Num Type 7.57 2,627.62 AP- 00075625 86.23 86.23 172.46 AP- 00075626 712.10 2,531.62 3 AP- 00075627 700.00 700.00 AP- 00075628 345,018.80 MW MW MW MW Swath Tahoe P.U.D. 03/17 /10 WID =ED & REVERSED A/1 CHECK RE SIER p 1 WED, MAR 17, 2010, 9:29 PM - -rag: DQ�IE - -1eg: GL JL- -hoc: CESTIE - -- -scab: 453486 #J097 - -- p og: BK <1.30 > - -repart id: Q REt - -- Criedt Payee ID. Payee rate Check Arount Type Sups Rel Tb Note AP00073554 V45190 TOSHIBA INIERNATICNAL 08/12/09 GRAND TOTALS: Ibtal Void Mine Written 'Thal Void Hand Written Tbta1 Machine Written Total Hard Written Tbtal Reversals Tbtal CErrelled GRAND TOTAL 0 1,537.19 RV TR Reveraad 0.00 o.00 ?V) o.00 1,537.19 0.00 1,537.19 Unbar of Cracks Processed: Ninber of Checks Processed: Natter of checks Processed: Mincer of Checks Processed: Nurber of Checks Processed: Nimber of Checks Processed: 0 0 0 0 1 0 le, South Tie P.U.D. TtE, MR 23, 2010, Check Payee ID. AP00072067 V12642 AP00077111 V19450 AP00072420 V13001 9:33 AM -- 03/23 10 -- WID TYPED & Aip Cf . REGISTER 1 req: leg: GL JL - -loc: CISTIE - -- -jab: 453843 4J231 - -- -prDq: BK200 Q.30 > - -rt cart id . CIQE-- P lee Mire Date (lack Atnaait 'I pe Subs Rel To Note CAL►g' MER A NaZIBERN CA BACXEB W P CALEREG WATER CIALC GRAND TOTALS: Tbtal. Void Machine Written Ibtal void Hand Written Tbtal Machine Written Tbtal Hand Written Total Reveiesals Tbtal CEncelled GRAND TOTAL 002 03/05/09 03/05/09 04/16/09 { '^ 3 500.00 RV TR 20.00 RV TR 165.12 RV 'IR 0.00 0.00 0.00 0.00 685.12 0.00 685.12 1.537 -i9- 685 • 1 2 2 * 2 22 • 3 i . + Reversed Reversed Reversed Nutter of Checks Pte Natter of Checks Processed: Nurber of Checks Processed: Niter of Checks Processed: Natter of Checks Processed: Limber of Checks Processed: 0 0 0 0 3 0 General Manager Richard H. 5olbrig f Directory /► . ✓ �, ` Chris Cefalu ,, : :' 142;!; . + Sout Jones James R. ones 7 7:4; i'57°:;'' s Mary Lou Mosbacher PuH UtiIity is riot e Eric Schafer 1276 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 530 544-6474 • Fax 530 541-0614 BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Richard Solbrig, General Manager, MEETING DATE: April 1, 2010 ITEM — PROJECT: Conference with Legal Counsel — Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES it . NO CHIEF FINANCIAL OFFICER: YES .ii.'■ NO - -, General Manager Richard H. Solbrig <<l �r Directors Chris Cefalu w , tiw Tahoe James R. Jones . Ma Lou M* L Util District Dale Rise Eric Schafer 1275 Me&low Crest Nye • South Lake Tahoe • CA 96150 Phone 550 54+6474 + Fax 550 541 -0614 BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard H. Solbrig, General Manager MEETING DATE: April 1, 2010 ITEM — PROJECT: Conference with Legal Counsel — Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S -01 -1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES • NO CHIEF FINANCIAL OFFICER: YES :!il NO -43- General Manager Richard H. So!brig `' ;.; Directors �, " w °` ,.„ 3 T a Chris Cefalu t► am 1. V James R. J0t1C5 Y �,�. r ♦ ♦ ♦ ♦ ♦ Mary Lou Mosbacher Public Utility District Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe it CA 96150 Phone 530 544 -6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 14c TO: Board of Directors FROM: Richard Solbrig, General Manager Nancy Hussmann, Human Resources Director MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director /Board of Directors Employee Organization: Stationary Engineers, Local 39 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -45- General Manager Richard H. Solbrig f?. V Directors S o ut h :7, � James R. Jones a'*; :> a Mary Lou Mosbacher 1 a Dale Rise \. f lR V UtitityDistrict Eric Schaffer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 330 544-6474 • Fax 330 541-0614 BOARD AGENDA ITEM 14_ d TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: April 1, 2010 ITEM — PROJECT NAME: Labor Negotiator REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed Session may be held for consideration of whether to appoint a negotiator. Title: Labor Negotiator SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General n GENERAL MANAGER: YES a NO CHIEF FINANCIAL OFFICER: YES NO -47-