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04-15-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Eric W. Schafer, Director Mary Lou Mosbacher, Vice President Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 15, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, April 15, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Rise, Directors Jones, Mosbacher, Schafer. Director Cefalu was absent. STAFF: Solbrig, Sharp, Hughes, Ryan, Whalen, Adams, Thiel, Morse, Hoggatt, Bergsohn, Bledsoe, Curtis, Attorney Herrema GUESTS: Walt Johnson/K.G. Walters Construction, Ernie Claudio ROLL CALL John Thiel led the pledge to the flag. PLEDGE OF ALLEGIANCE Mike Adams was congratulated on his retirement after COMMENTS 32 years of service to the District. Moved Mosbacher / Second Schafer / Cefalu Absent / CONSENT CALENDAR Passed to approve the Consent Calendar as submitted: a. Wastewater Treatment Plant Filter Rehabilitation - Approved proposal from Brown & Caldwell Consulting Engineers for design services, in the amount of $161,327; b. Engineering Student Interns - Approved contract with Substitute Personnel for engineering student interns through September 2010, in an amount not to exceed $40,000; REGULAR BOARD MEETING MINUTES - APRIL 15, 2010 PAGE - 2 c. Arrowhead Arsenic Treatment System: Media CONSENT CALENDAR Change Out Services — Authorized staff to advertise (continued) for bids for adsorptive media change out services; d. Diamond Valley Ranch Pipeline: Phase 1 — Authorized staff to advertise for bids for construction; e. Approved Regular Board Meeting Minutes: April 1, 2010. ITEMS FOR BOARD ACTION The City Council/Redevelopment Agency voted to post- CITY REDEVELOPMENT AGENCY pone the decision to adopt the Redevelopment Project PROJECT NO. 2 Area No. 2 until May 4. The motion included direction to remove a section of the proposed plan between the Upper Truckee River and Al Tahoe Blvd, to work with the District and El Dorado County to alleviate and eliminate objections and problems related to the matter, and to eliminate language in reference to a specific project (Lukins Water Company) from future documents. Per Board direction, staff contacted Mr. Lukins and learned that he does not oppose assistance from the Redevelopment Agency for water system improve- ments, and will not file an objection to redevelopment plans. Board members and staff discussed ideas to mitigate potential financial impacts to the District, and will present them to the City for consideration. No Board action. Nine bids for this project were received at the April 7 ANGORA TANK REPLACEMENT/ bid opening. A careful review and analysis of the three ECHO VIEW TANKS SITE WORK lowest bidders revealed discrepancies with them all. The lowest bid, Herback General Engineering, contained a major discrepancy as it only named one subcontractor and two suppliers for trades which it did not advertise and solicit as part of the Disadvantaged Business Enterprises "good -faith" effort. Staff recommended the Board find the bid from Herback General Engineering non-responsive for failing to fully comply with the bid requirements for grant funding. The second lowest bid, received from K.G. Walters Construction Company (K.G. Walters), had three con- tractual irregularities, two of which were minor. The third irregularity was related to the percentage of the total bid amount, which must be performed by a subcontractor named in the bid, or must be self- REGULAR BOARD MEETING MINUTES - APRIL 15, 2010 PAGE - 3 the performed by K.G. Walters. By omitting certain trades ANGORA TANK REPLACEMENT/ from the list, K.G. Walters agreed to perform all work ECHO VIEW TANKS SITE WORK not identified on the list of subcontractors. (continued) Moved Jones / Second Schafer / Cefalu Absent / Passed to: (1) Reject the bid received from Herback General Engineering as non-responsive; and (2) Award bid to K.G. Walters Construction Co., in the amount of $388,700, and to waive the minor bid irregularities. Staff requested approval to submit a water grant to the RESOLUTION NO. 2879-10: Bureau of Reclamation WaterSMART grant program for BUREAU OF RECLAMATION the installation of commercial and residential water WATER GRANT meters. Costs for this project are approximately $1M in grant funding with an additional $1M match require- ment from the District. This funding would allow the District to install approximately 1,200 new meters, 140 of which would be commercial meters. Moved Jones / Second Schafer / Cefalu Absent / Passed to adopt Resolution No. 2879-10 approving grant funding for water meter installation. Due to the increased number of construction projects for 2010 INSPECTION AND the 2010 construction season, there is a need for up to MATERIALS TESTING SERVICES three additional construction inspectors. Staff evaluated the five responses to the Requests for Proposal, and recommended Construction Materials Engineers (CME) to provide construction inspection and testing. Moved Schafer / Second Jones / Cefalu Absent / Passed to approve proposal received from CME in the amount not to exceed $405,000. Moved Jones / Second Schafer / Cefalu Absent / Passed PAYMENT OF CLAIMS to approve payment in the amount of $965,835.1 1. Water and Wastewater Operations Committee: The committee met April 12. Minutes of the meeting are available upon request. It was an abbreviated meeting since one committee member was absent and several staff were out. Discussion was held regarding charging Douglas County Community Service District a fee for an emergency overflow intertie when it is installed. Finance Committee: The committee met April 7 and discussed grant opportunities, and recommended pursuing the water meter grant from the Bureau of Reclamation. BOARD MEMBER STANDING COMMITTEE REPORTS Management/Union Medical Plan Negotiations Ad Hoc BOARD MEMBER AD HOC Committee: The committee will meet April 22. COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - APRIL 15, 2010 PAGE - 4 The April 14 Board meeting was spent discussing the reorganization of the agency, defining respon- sibilities, and rewriting job descriptions to cover the two positions that were eliminated. Policy 5 was passed which will allow for a broader spectrum of projects that can be funded by the agency. Also, projects can be funded at a higher level than the previous 50% cap. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT Director Schafer reported he will attend the CASA BOARD MEMBER REPORTS (California Association of Sanitation Agencies) Con- ference and offered to concentrate on any particular programs of interest. General Manager: Richard Solbrig reported on the GENERAL MANAGER REPORT City Manager's comments concerning consolidation of the City and the District, and the unlikelihood of this happening. 3:25 — 3:40 P.M. MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. (4:05 p.m. - Director Schafer left the meeting at this point.) No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Agency Negotiators: Richard Solbrig/General Manager, Nancy Hussmann/Human Resources Director, Board of Directors Employee Organization: Stationary Engineers, Local 39 REGULAR BOARD MEETING MINUTES - APRIL 15, 2010 PAGE - 5 4:45 P.M. ADJOURNMENT ATTEST: Dale Rise, Board President South Tahoe Public Utility District Kathy Sha Clerk of thoard South TaPublic Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET DATE: t -1 - IN IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.