03-15-07
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard~~I,bri~:".~:ner~~ _~~~aw=r
Eric W. Schafer, President
BOARD MEMBERS
~:ul~ciuto, Assistant Man~wer
James R. Jones, Vice President
Duane Wallace,[)irector
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Mary Lou Mosbacher, Director
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Kathleen Farrell, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 15, 2007
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
March 15, 2007, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
\., BOARD OF DIRECTORS:
President Schafer; Directors Jones, Farrell, Mosbacher.
Director Wallace arrived at 2:04 p.m.
ROLL CALL
STAFF:
Solbrig, Sharp, Sciuto, McFarlane, Coyner, Cocking,
Curtis, Donovan, Hoggatt, C. Stanley, Ryan, Carrion,
R. Johnson, W. Stanley, Bergsohn, Attorney Herrema.
Attorney Kvistad participated via teleconference in the
discussion of Closed Session item re: Meyers Landfill.
GUESTS:
Dave Leal, Eric Graham/Maxwell Research, Lynn Orphan
and Milt Larsen/Kennedy Jenks
Moved Mosbacher / Second Farrell / Wallace Absent / CONSENT CALENDAR
Passed to approve the Consent Calendar as submitted:
a. Rejected claim against STPUD received from
Laurie Langford;
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b. New Plant Operations Truck - Authorized staff to
advertise for bids for the purchase of a new one-half
ton, FWD, four-door pickup truck;
REGULAR BOARD MEETING MINUTES - MARCH 15,2007
PAGE - 2
4..,
c. New Water Operations Truck - Authorized staff to
solicit bids from Ford dealers for the purchase of a
new F-350 FWD pickup truck;
CONSENT CALENDAR
(continued)
d. Final/Secondary Effluent Pump Station Replacement -
Authorized staff to advertise for bids for construction
of the new pump station;
e. Indian Creek Reservoir TMDL Mitigation Project -
Authorized staff to solicit a Request for Qualifications
to qualified civil engineering firms to develop plans
and specifications and obtain permit for construction
of an in-reservoir oxygenation system facility at the
Indian Creek Reservoir, Alpine County, California;
f. Customer Service, Operations and Laboratory Facility -
(1) Approved the project Closeout Agreement and
Release of Claims for Roebbelen Contracting, Inc.,
and (2) Authorized staff to file a Notice of Completion
with the EI Dorado County Clerk.
g. Sewer Financing - Authorized staff to engage
financial advisor services from Bartle Wells
Associates for issuing a Sewer Enterprise Fund
borrowing;
\., h.
Approved Regular Board Meeting Minutes:
February 15, 2007.
ITEM FOR BOARD ACTION
Dave Leal distributed a letter to the Board outlining his
request, and read it aloud.
FIRE HYDRANT FEE
(2:04 p.m. - Director Wallace arrived at this point in the
meeting.)
Mr. Leal stated he felt being charged for a fire hydrant
and its installation is inequitable; fire hydrants should
be considered part of the District's infrastructure. He
requested that the Board reimburse him in full for the
fire hydrant required by Lake Valley Fire Protection
District (LVFPD).
The requirements of L VFPD in regards to sprinkler
systems and/or fire hydrants were discussed. L VFPD
passed an ordinance without consulting the District.
If the District had been consulted, they would have
been made aware of the undersized waterline issue,
and would also have been made aware that the District
\. is not mandated to provide fire flows, only potable water,
for its customers.
REGULAR BOARD MEETING MINUTES - MARCH 15, 2007
PAGE - 3
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Staff pointed out that the District has already installed
$21.5M worth of new waterlines, which will greatly
help with fire flows, but in order to meet LVFPD's new
requirements, an additional 175,000 feet would be
needed, plus 400 more hydrants (a total of $2M). The
District's waterline replacement projects are prioritized
based on leak history, number of people being served,
etc. When new lines are installed, the District installs
fire hydrants as part of the replacement plan.
Moved Mosbacher / Motion Died for Lack of a Second /
to change policy to allow homeowners to get reimbursed
as additional people install fire hydrants.
It was the consensus of the Board that no change be
made to the District's current practice.
No Board action.
FIRE HYDRANT FEE
(continued)
During Union negotiations, it was agreed that a total TOTAL COMPENSATION STUDY
compensation study would be conducted this spring.
The MOU negotiating committee reviewed four
proposals, and interviewed by telephone three of the
firms who proposed. The committee unanimously
selected Koff & Associates, Inc., to perform the study.
\., The project scope includes meeting with the committee
to review and approve comparable agencies, obtain as
many comparables for the District's positions as possible,
and review the results with the committee, including
responding to any questions from District staff.
Richard Solbrig asked Board members what level of
involvement they desired. Director Wallace agreed to
sit in at some of the more important meetings; the rest
of the Board will be kept informed through updates from
Director Wallace and the General Manager.
Moved Wallace / Second Jones / Passed Unanimously
to authorize staff to enter into a contract with Koff &
Associates, Inc., to conduct the study, in the amount
of $26,105.
In 2005, the EI Dorado County Department of Trans-
portation (EDOT) relocated the bridge on View Circle
for Angora Creek as part of their SEZ restoration
project. Water and sewer mains across the bridge
had to be relocated by the County's contractor at a
cost of $52,632.40, which EDOT has submitted a
request for reimbursement from the District. The issue
.. is who is responsible for paying the cost of utility
.., relocations for this project.
EL DORADO COUNTY DEPART-
MENT ANGORA CREEK SEZ
RESTORA TION PROJECT
REGULAR BOARD MEETING MINUTES - MARCH 15,2007
PAGE-4
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A lengthy discussion was held regarding the larger
aspect having to do with the overall erosion control
grant program, and if this project is actually qualified
as a "transportation" project.
Moved Farrell / Second Jones / Passed Unanimously
to send EDOT a letter requesting legal justification for
classifying this project as a transportation project,
and requesting they review to see if some portions of
the project were in District easements.
Moved Wallace / Second Farrell / Passed Unanimously
to approve payment in the amount of $1,133,308.90.
Milt Larsen, P.E., Kennedy/Jenks, gave a PowerPoint
presentation describing the purpose, methods, and
major findings from the South Upper Truckee Well
No.3 corrosion control study. The study was
completed in accordance with California Department
of Health (DHS) Services requirements to identify a
recommended treatment option.
Pilot testing took place from September - November,
2006. Findings from the study are currently being
used as a basis for the well's controls building and
treatment facility design. Aeration was pilot tested,
\., and successfully raised the water's pH by stripping
out most of the carbon dioxide. The study recom-
mended installation of low profile aeration units. The
study also recommended not to install sodium silicate
at this time, but to provide room in case it is needed
in the future. Lead and copper tap samples will be
collected after the system has been on-line 4-6 mos.
Water and Wastewater Operations Committee: The
committee met March 12. Minutes of the meeting
are available upon request.
Finance Committee: A Budget Workshop was held
March 14. Staff was commended for their thorough
preparation.
Director Wallace reported he, along with Dennis Cocking
and Richard Solbrig, attended the March 14 meeting
of the water agency to introduce District staff to their
Board. EI Dorado Irrigation District has proposed to
take over the sampling service that ranchers use.
Director Wallace also reported that since he was the
only person on the Board without a conflict of interest,
he ended up being selected to serve on a committee
~ having to do with water rights.
EL DORADO COUNTY DEPART-
MENT ANGORA CREEK SEZ
RESTORATION PROJECT
(continued)
PA YMENT OF CLAIMS
PRESENTATION: Upper Truckee
Well No.3 Corrosion Control Study
(Milt Larsen, P.E., Kennedy/Jenks)
STANDING COMMITTEE
REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
REGULAR BOARD MEETING MINUTES - MARCH 15, 2007
PAGE - 5
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Richard Sol brig reported the District submitted the
annual request for funding to the agency for review.
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
(continued)
Director Wallace will travel to Washington D.C. on
a water agency sponsored trip, along with represent-
tatives from the California Chamber of Commerce.
General Manager: Richard Solbrig reported on three GENERAL MANAGER REPORTS
items:
(1) Lake Tahoe Restoration Act Grant Funding - He
met with Terry Marceron, USFS, and she requested
we put the District's position in writing, which has
been done. Doolittle is willing to read into the con-
gressional record his intent when he formed the L TRA.
Additionally, TRPA staff have not responded to the
District's request to retract an incorrect interpretation
of the L TRA by a former staff member. Sol brig will
contact Singlaub directly.
(2) City of South Lake Tahoe Coordination Meeting -
Sol brig and Sciuto had a productive meeting with
John Greenhut to exchange information and to coor-
dinate projects. Sciuto will take an actual project that
requires trenching/paving/patching and compare the
difference on how the new requirements will impact
. the project. This will clear up what types of fee
\., charges they will have.
The City's new fee schedule will replace their inspec-
tion costs, and have the potential to make a huge
impact on waterline replacement projects.
(3) Redevelopment projects will eliminate one of two
interties the District has with Lakeside Park. The
Redevelopment Project 3 Board Ad Hoc Committee
(Wallace/Schafer) will consider whether to reinitiate
that intertie.
Attorney Herrema reported the Department of Water STAFF REPORTS
Resources has a workshop planned regarding statewide
policy to instruct uniform statutory requirements
throughout the state in regards to recycled and
reclaimed water. Comments are due March 27. The
District should keep an eye on this issue. Dennis
Cocking stated he is aware of this and plans to attend
the March 20 workshop.
District Information Officer: Dennis Cocking reported
on two items:
(1) He copied the Board on an ad he is running in the
Tahoe Daily Tribune and the Tahoe Mountain News to
\., advertise that members are needed from the plumbing
community to sit on a Technical Review Committee to
discuss improvements that can be made in the field.
REGULAR BOARD MEETING MINUTES - MARCH 15,2007
PAGE - 6
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(2) The California Tahoe Conservancy (CTC) will be
conducting a customer service satisfaction survey and
requested they be allowed to send the survey to some
of the people on the District's mailing list. North Tahoe
and Tahoe City PUDs are also doing the same. It was
the consensus of the Board that it was acceptable to
provide the CTC with the mailing list.
3:45 - 3:55 P.M.
4:25 P.M.
STAFF REPORTS
(continued)
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
(Attorney Kvistad participated in this discussion via
teleconference from 3:55 - 4:15 P.M.)
\"
No reportable Board action.
No reportable Board action
\.,.
Pursuant to Government Code
Section 54956. 9(b)/Conference
with Legal Counsel - Liability Claim
Against STPUD Received from
Laurie Langford
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Meyers Landfill Site:
United States of America vs. EI
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel - Existing
Litigation re: Beth Jett, Kendall
Pearce, and Pearce Family Trust
Dated 1-20-88 vs. STPUD, Cox &
Cox Construction, Inc., a California
Corporation, Nimbus Engineers, a
Nevada Corporation and Does 1-
100, Inclusive, Civil Action
No. PC 20050567, Superior Court,
County of EI Dorado, State of Ca.
PAGE - 7
REGULAR BOARD MEETING MINUTES - MARCH 15, 2007
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4:25 P.M.
ADJOURNMENT
ATTEST: ~~..sbcu
Kathy Shar Clerk of th~oard
South Tahoe Public Utility District
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