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AP 01-02-04SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Friday, January 2, 2004 2.'00 P.M. (This regular meeting is being held on Friday, January 2, since the January 1 regular Board meeting date fell on New Year's holiday) City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Richa~ Solbri!~lI General Mana~ler pau!. SciutoI Assistant Mana~ler James R. Jones, President BOARD MEMBERS Eric W. Schafer, Vice President Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director Ililllllll ill~l lill/[llll II I · I II IIIII/ IIIIlll IIiil II CA~.L TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE. COMMENTS FROM THE AUDIENCE (Short non-agenda items that are within the subject matter jurisdiction of the District. Five-minute limit. No action will be taken.) CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR ADOPTION OF CONSE,NT CALENDAR (Any item can be discussed and considered separately upon request.) CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION Pg. 31 b Pg. 33 Election of Board Officers (Kathy Sharp) Election of Board Officers (Kathy Sharp) Elect a Board President for 2004 Calendar Year Elect a Board Vice President for 2004 Calendar Year ' REGULAR BOARD MEETING AGENDA - JANUARY 2, 2004 PAGE- 2 Co Pg. 35 Highway 50 Waterline Replacement: VVinnemucca to the Y (Paul Sciuto) Approve a Proposal from c2me Engineering for Design and Construction Assistance (Costs will be presented at the Board meeting) Pg. 45 Bakersfield Well Treatment Project (John Thiel, Nick Zaninovich) (1) Adopt Resolution No. 2779-04, Rescinding Resolution 2777-03, Which Authorized an Exemption from Competitive Bidding Procedures to Negotiate Directly With U.S. Filter; (2) Make a Finding that Applied Process Technology's Proprietary Advanced Oxidation Treatment (HiPOx) System is the Best Treatment for the Bakersfield Well; and (3) Award Contract to Applied Process Technology, the Sole Source Supplier for HiPOx, Including Treatment Process and Related Services, in the Amount of $832,600 Pg. 51 Bakersfield Well Treatment Project (Nick Zaninovich) Authorize Staff to Enter into an Agreement with Boyle Engineering for Electrical Design and Consulting Services for the HiPOx Treatment System in the Amount of $31,75O Pg. 57 Bakersfield Well Treatment Project (Rick Hydrick, Paul Sciuto) (1) Determine an Emergency Exists Pursuant to Section 1102 of the Public Contract Code; (2) Determine Substantial Evidence has Been Presented to Authorize an Exception be Made to Section 22050 of the Public Contract Code that this Emergency Will Not Permit a Delay Resulting from Competitive Solicitation of for Bids, and that this Action is Necessary to Respond to the Emergency; and (3) Delegate Authority to the General Manager to Order any Action Necessary to Respond to this Emergency g. Payment of Claims Pg. 59 Approve Payment in the Amount of $629,058.71 BOARD MEMBER STANDING COMMITTEE REPORTS a. Executive Committee (Jones / Schafer) b. Finance Committee (Wallace / Schafer) c. Water & Wastewater Operations Committee (Jones / Comte) d. Planning Committee (Mosbacher / Schafer) REGULAR BOARD MEETING AGENDA - JANUARY 2, 2004 PAGE - 3 BOARD MEMBER AD HOC COMMITTEE REPORTS a. Legislative Ad Hoc Committee (Wallace / Jones) b. Administration Building Ad Hoc Committee (Jones / Schafer) c. Water Conservation Ad Hoc Committee (Mosbacher / Comte) 9. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 10. 11. 12. 13. BOARD MEMBER REPORTS GENERAL MANAGER I STAFF REPORTS NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetings I Events 12/22/03- Finance Committee Meeting 12/23/03 - Christmas Angel Program at Tahoe Manor 12/29/03 - Operations Committee Meeting Future Meetin.qs I Events 01/08/04- 10:00 a.m. - El Dorado County Water Agency Regular Meeting 01/15/04- 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers CLOSED SESSION a. Pursuant to Government Code Section 54956.95/Conference with Legal Counsel - Pg. 75 Liability Claim Received from Ed Senior b. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Pg. 77 Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pg. 79 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO et al., San Francisco County Superior Court Case No. 999128 Pg. 81 Pursuant to Government Code Section 54956.9(a) Conference with Legal Counsel- Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of California, Sacramento, Ca. Pg. 83 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pg. 85 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 REGULAR BOARD MEETING AGENDA - JANUARY 2, 2004 ' PAGE - 4 14. ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, Januar7 15, 2004, 2:00 p.m.) The South Tahoe Public Utility Distdct Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the Distdct office dudng the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order pdor to the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at (530) 544-6474, extension 203, at least 24 hours in advance of the meeting. ITEMS CONSENT CALENDAR JANUARY 2, 2004 REQUESTED ACTION I I I Pg. I Pg. 13 Co Pg. 21 Pg. 25 Pg. 27 Liability Claim Received from Ed Senior, APN 26-114-11 (Lisa Coyner) Plan Review Services (Lisa Coyner) Elks Club Well Control Building (Nick Zaninovich) Purchase of Tank Truck (Rick Hydrick) Side Letter to Managers' Memorandum of Understanding (MOU) (Richard Solbrig) Reject Claim Authorize Entering into a Contract with Chris Twomey, Effective January 2, 2004 - December 31, 2004 Approve Change Order No. 1 in the Amount of $7,272.56 Authorize Staff to Advertise for Bids for a Pumper Tank Truck Approve Side Letter Extending Compensatory Time Limits for Engineering Department Due to Assistant General Manager Position Not Being Filled South Tahoe Public Utility Distdct · 1275 Meadow Crest Ddve · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us South Tahoe PUblic Utility D str Ct 1275 Meadow Crest Drive · South Lake Tahoe', CA 96150-7401 Phone 530 54¢~74 ° Fax 530 541-0614, www. stpud.us BOARD AGENDA ITEM 4.a TO: Board of Directors FROM: Lisa Coyner, Manager of Customer Service MEETING DATE: ITEM 'PROJECT: January 2, 2004 Liability Claim received from Ed Senior, APN 26-114-11 REQUESTED BOARD ACTION: Reject claim DISCUSSION: Ed Senior submitted a letter dated November 17, 2003, and received by the District on November 20, 2003. In his letter Mr. Senior stated that he was forwarding a bill for repair to "your" sewer lateral at his property located at 930 Modesto Avenue. Mr. Senior further stated that "there is no reason I should have to pay for something off of my property..." In accordance with Administrative Code Section 4.7.2, sewer laterals shall be maintained by the owner of the property. In his claim submitted to the District dated December 13, 2003, and received by the District on December 16, 2003, Mr. Senior claims that a District contractor installed the lateral improperly in 1970. District procedures require that a District inspector verify faulty pipe installation in order to provide relief under Administrative Code Section 4.7.5. In speaking with the Inspection Department and the sewer crew ~upervisor, it was found that no inspection of the alleged faulty installation was requested or performed. Because of this, the District cannot assume liability for the installation and requests that the Board reject Mr. Senior's claim. SCHEDULE: COSTS': ACCOUNT NO: 1038-4521 BUDGETED AMOUNT REMAINING: ATTACHMENTs: Ed Senior letter, claim form, District correspondence coNCURRENCE WITH 'REQUESTED Ac.TitO/Ni "':''' '. ~ ":: GENERAL MANAGER:'.':: }. :.yEs :'~". :'.No"'.'.' i'"' ' _ ' ' ' "'" CHIEF FINANCIAL OFFICER: . .YES. .CATEGORY: seWer New Construction Repairs · Backhoe Service Snow Rcmoval CA LIc. #232866 NV Lic. #019159 Nuv. & Cali~ J i¢,,en.~eff Plufnbing & Hc,'~tlt~g Cnnlrm~tor To South l,ake Tahoe Public Utility..Disirict. 2/2/04 Dear Sir Due to my work load I will not be able to attend the meeting today In regards to I.isa Coyncr refizsal oi'my claim APN 26114.[ contracted C,B,Ebright To replace the sewer lateral fi'om the propedy line to the main because of'the failed air test. I relied on C. B. Ebright t.o contact the district to resolve thc problem, because they stated to me that the lateral was in ,excellenl condition and the only way it would fail the air test. is a improper seal upon installation. 'I also contracted C.B. Ebright to do the work Because they contract work for the district, and there opinion wold be honored. The feeling in thc community is that. you should be doing the air test case by case, and not have a blanket policy on air testing. 1 would urge the district to cnforce the spirit ol'thc law more than the letter of the law. Thank you Ed senior· Post Office Box 575 · South LakeTahoe, CA 95156 - (530) 544-3583 South Tahoe public Utility District 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614-www. stpud.us December 22, 2003 Mr. Ed Senior Post Office Box 575 South Lake Tahoe, CA 96156 Re: Claim for 930 Modesto APN: 26-114-11 Dear Mr. Senior: I am in receipt of your claim dated December 13, 2003 and received by the District on December 16, 2003 for the cost of replacement of your sewer lateral. I hai~e discussed the claim at length with Mike Adams, Underground Repair Sewer Supervisor and District Inspectors Heather Ross and Cuz Cullen. It is the determination of the District staffthat your sewer lateral was never inspected for "improper installation" as required by Administrative Code Section 4.7.5. Only upon confa'mation of the faulty installation by District staff can you seek relief under this Section. Furthermore, Administrative Code Section 4.7.2 maintains that the owner of the property is responsible for their sewer lateral. Sewer lateral is defined by Administrative Code Section 1.1.113 as "the part of the horizontal sewer piping beginning at the exterior wall of any building and terminating at the District's main sewer." The District is willing to take appropriate responsibility for problems caused by our activities, but will not assume responsibility for problems that are not of our making. Staffwill recommend that the Board of Directors reject your claim at the January 2, 2004 Board meeting, City Council Chambers, 1900 Lake Tahoe Boulevard, 2:00pm. You are certainly welcome to attend and express your views directly to the Board at that time, or communicate with the Board in writing prior to the meeting. Please contact Ms. Kathy Sharp, Clerk of the Board, at 544-6474, extension 203 if you intend to appear. -3- Ed Senior/December 22, 2003 Page two (2) I am happy to discuss this further with you if you wish. 544-6474, extension 221. Sincerely, Please call me at any time at Lisa M. Coyner Customer Service Manager CC: Mike Adams, Underground Repair Sewer Supervisor Inspection Department File Sout¼ Tahoe Utility District 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 54~6474 · Fax 530 541-0614 · www. stpud.us November 21,2003 Mr. Ed Senior Post Office Box 575 South Lake Tahoe, CA 96156 Re: 930 Modesto Avenue Dear Mr. Senior: I am in receipt of your letter dated November 17, 2003 regarding the ~epair of you~ sewer lateral at your property located at 930 Modesto Avenue, South Lake Tahoe, CA. In accordance with Government Code Section 810, you are required to aubmit your al_aim on a form provided by the District I have enclosed our claim form for you to complete and remm to us. I have also enclosed inslructions on completing the claim form and a remm envelope. Once the completed and signed claim form has been received, the District will investigate your claim and render a decision. If you have any questions regarding this matter, please do not hesitate to contact me directly at 544-6474, extension 221. Customer Service Manager cc: File Enclosures New Construction Repairs · Backhoe Service Snow Removal Nev. ~ Calif Lic,~nsed Ph:mbincl & Heatino Contr,~cto~ To South lake Tahoe public utility district South lake Tahoe Ca Dear sir I am forwarding you this bill from C.B. Ebright to repair your sewer Lateral to my property at 930 Modesto Ave. There is no reason I should have to pay for something off of my Property that I had no control over who did the job, and the materials used And who inspected the job. If this bill is not paid I will have to seek relief through the court system Best regards 11/17/03 CA Lic. #233866 NV Lic. #019159 LISA M. CO~~: '%c: Post '.Office ,_-.,~, ..... ,~ " C-..~.:!",. L.~kc ...... ~ ......... ¢"~ °.~;"~5 ° (9!G) 5+,-3:,8,'.,' ' ~" FORM: TORT CLAIM FOR MONEY OR DAMAGES [Gov't Code Title 1, Div. 3.6, §§ 810 et seq.] ~21aim of Ed Senior Ed Senior :South Tahoe Public Utility District TORT CLAIM FOR MONEY OR DAMAGES (GOVERNMENT CODE SEC. 810 et seq..) RECEIVED BY EISA M. COYNE~ DEC ! 2OO ' See attached Instructions Section 1: Claimant Information Name of Claimant Mailing Address Telephone Number (include area code) Ci~ . State Zip Code Section 2: Claim Information Is the Claim on Behalf of a Minor? Yes ~ No If yes, please indicate: Relationship to Minor: Date of Birth of Minor: Incident Date: 5" .5' -]~tTD Dollar Amount of Clairn-~ -~y Month/Day/Year If the Amount Exceeds $10,000, Indicate Type of Civil Case: Limited ~ Non-Limited Explain How The Dollar Amount Claimed Was Computed (Attach supporting documentation for the amount claimed) Describe the specific damage or injury incurred as a result of the incident -?- Location of incident (if applicable, include street address, city or c{~unty, hlghwa); nUmber, i~ost mile number and direction of travel). Explain the circumstances that led to the alleged damage or injury. State all facts that support your claim against the District and why you believe the District is responsible for the alleged damage, or injury. If known, provide the name(s) of the District employee(s) who allegedly caused the injury, damage or loss. (If more space is needed, please attach additional sheets.) Section 3: Insurance Information (must be completed if claim involves an automobile) Has the claim for the alleged damage/injury been filed or will it be filed with your insurance carrier? Yes, Name of Insurance Carrier Amount of Deductible Policy Number Insurer's Telephone Number (include area code) Insurer's Mailing Address City. State Are you the registered owner?. __ Yes No Make: Model: Year: Zip Code Section 4: Representative Information (Must be filled out if claim is being filed by an attorney or authorized representative) Name of Attorney/Representative: Attorney/Representative's Telephone Number: Attorney/Representative s Mailing Address: City State Zip Code ' RECEIVED BY LISA M ~' ':.'"' ~ Section 5: Notice and Signature Penal Code Section 72 provides that every person who, with intent to defiaud, presents for allowance or for payment to any State Board or Officer, or to any county, town, city, district, ward, village, board or officer, authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher or writing is guilty ora felony. SignamreofClaimant ~ Dale Signature of Attomey/Representative (if applicable) Date RECEIVED BY ,..,,.,,~. M. COYNE~ -9- .3.~ P, :~[¢RiGHT CO., INC. ,.-.,. Box 7585 South Lake Tahoe, California 96158 Ed Senior ? O Box 575 South Lak',~. Tahoe, Cslifornfa 96', 56 Ed Senior South Lake Tahoe, Ca!ir'omia 489 9/23/03 1 or"1 8/2,5/2003 1 Daily Labor, Equipment, Material, Margin 3,046.32 3,046.32 \4. od~.sto ~,"oject. August 28, 2003 3,048.32 JOB: Senior, Ed DATE: 8t28!2003 LOCATION & DESCRIPTION OF OPERATION; Modesto !Replac.e exisSng sewer service. E. Ma ,dJnez-Labor R, P..aynes-Labor Mack 10 VYheel Dump Mack 10 Wheel Dump ~H 2Axle Dbmp Trk Chevrolet 1Ton Mech GMC 1 Ton Service Chevrolet One Ton P~Up IH Water Truck GMC Water truck .Ded~e Diesel CBE .93 D,odge UT podia_P/Up Taten Case 621 926 Loader Case 580SK 8l 8 I S ,~5.00 8 $ 40.00 TOTALS 126.00 3~0 O0 $ 280.00 $ 280 O0 $ . $ _ $ 320.00 ~0ehdn~ 6620 J.Deere 450Dozer 251 Case Roller Bitch Pot Wac?er Compactor C_opco, Air Compressor ~nterstate EquiD.T,-ailer "Mobilization" Mack 10/TraDertOper. Pan Vibrater A.C Concrete Saw ADDi rlONPJ.: 0.5 120.00 _ _ .' . . 32~D.00 40.00 I $ 90.00 1 $ 15000 $ 2,176.00 3/4 A.-9. from stock 4 tons S 12.00 $ 48.00 Tah~ Asphalt (1.99 tcn 1/2 CiD/Mixi $ 89.64 South Tahoe Refuse $ 42.00 1705821 United Rental Trench Shoring-Jacks ,City cf South Lake Tahoe encroachment permit 106.49 $ 61 .DO Nevada Suooly 31963556 15.47 Sub-Total $ 2.53_?60 Mar~in L'~% $ 507.72 TOTAL $ 3,046,32 -11- S'outh Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614, www. st?ud.us BOARD AGENDA ITEM 4.b TO: FROM: MEETING DATE; ITEM - PROJECT: Board of Directors Lisa Coyner, Manager of Customer Service January 2, 2004 Professional Plan Review Services REQUESTED BOARD ACTION:' Authorize entering into a contract with Chris Twomey, effective January 2, 2004 - December 31,2004. DISCUSSION: The contract with Chris Twomey for professional plan review services expired on December 31, 2003. Customer Service used his services on as as-need basis to facilitate timely turn around for commercial plan review. Staff is pleased with Mr. Twomey's work and requests that a new contract be approved through December 31,2004. SCHEDULE: COSTS: ACCOUNT NO: 1038/2038 - 4405 BUDGETED AMOUNT REMAINING: ATTACHMENTS:: Contract Plan review fees paid for by customer. CONCURRENCE WITH iREQUEsTED AcTION': 'OE.ER^' M "AOER: ' ES cHIEFFINANClAL OFFICER: YES CATEGORYi'.sewer & Water NO ' AGREEMENT FOR SERVICES OF PLAN REVIEWER This Agreement for Services (Agreement) is made as of January 2, 2004, by and between the South.Tahoe Public Utility District (District) and Chris Twomey, Engineer and Plan Reviewer, (Contractor) at South Lake Tahoe, California, with reference to the following facts and intentions: Whereas the District desires to benefit its customers by obtaining services for plan review which requires specific knowledge of the sewer and water requirements under jurisdiction of the South Tahoe Public Utility District as well as general engineering practices, knowledge of the Uniform Plumbing Code and District Administrative Code; Whereas the Contractor has special skills and experience in engineering and previous District experience which the District desires to retain on an independent contractor basis; Now therefore, the parties agree retain Contractor according to the following terms and conditions: Services by Contractor. Contractor agrees to perform the following in a professional manner: Performs reviews of commercial constmction plans for compliance with District policies and ordinances. be Assists in enfoming District policies and Administrative Codes by adhering to policy during plan review process. Co Meets with or speaks to architects, developer or engineer in clarifying engineering and plumbing issues during plan review process. do Prepares reports of revision requirements for reviewed plans and submits report with plans for District's response to customer by e-mail and hard copy. e. Agrees to only accept plans that can be completed within ten (10) working days. -15- e e District's Obligations. The District shall provide Contractor with access to all necessary information needed to complete the contracted services above, including providing staff time as needed for training purposes and document review. ~ Contractor shall keep accurate records of the hours expended for services performed under this Agreement. The Contractor service fees will be paid by the District at a rate of $50 per hour. The District will have no obligation to pay Contractor services fees in excess of 2000 hours per calendar year unless prior v,~tten approval is obtained from the District's Chief Financial Officer. Contractor shall submit invoices for payment on a monthly basis. Methods and Materials. Contractor shall furnish, at Contractor's own expense, all materials, labor and services necessary for the accomplishment of the Services to be performed under this Agreement; and shall have the sole and absolute discretion to determine the methods, details and means of performing the Services to be performed under this Agreement which shall only be subject to review by the District to the extent necessary to ensure that the Services contracted for are being provided. Non Exclusive Contract. Contractor shall have the right to perform services similar to those provided under this Agreement to any other person or entity Contractor may desire. Licenses and Insurance... The Contractor shall maintain all licenses and insurance required by applicable law and state insurance statutes and regulations as they may apply. Independent Contractor. Said Contractor shall be an independent contractor, and as such, shall have no authorization, express or implied, to bind the District in any agreement, settlement, liability, or understanding whatsoever, and shall not perform any acts as agent for the District except as herein expressly set forth. It is the express intention of the parties that Contractor is an independent contractor and not a District employee, that any employees of Contractor are not District employees, and that neither Contractor nor Contractor's employees are entitled to any of the fights, benefits, or privileges applicable to District employees. Term and Termination.. This Agreement shall be effective on January 2, 2004, and nm through December 31, 2004. a. Termination Upon Notice. Either party may terminate this contract prior to expiration of the term for any reason by giving the other party at least ninety days prior written notice of such termination. Termination by either party shall not relieve either of them from their responsibilities under this contract until the termination date. Such termination may take place at a date earlier than ninety days if mutually agreed upon in writing by the parties. bo Termination for Cause. The District may terminate this Agreement, effective immediately upon written notice of such termination to Contractor, based upon the occurrence of any of the following events: (1) Material breach of this Agreement; (2) Failure of Contractor to substantially comply with any applicable federal, state or local law or regulation; and (3) Filing of a criminal complaint against Contractor for any crime, other than minor traffic offenses. Ownership of Work Product. All work product produced as a result of the rendering of Services pursuant to this Agreement are the property of the District. In the event of termination or completion of the Services under this Agreement or any Contractor shall, at District's request, promptly surrender to District all completed work and work in progress and all materials, records and notes developed, procured, or produced pursuant to this Agreement. Contractor may retain copies of such work product as a part of its record of professional activity. 10. 11. Interests of Contractor. Contractor represents and warrants to District that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the Services to be provided by Contractor under this Agreement. Contractor further covenants that in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Contractor. Contractor certifies that no one who has or will have any financial interest under this Agreement or within Contractor is an officer or employee of District. General Provisions. ao Authori _ty to Contract. The individuals executing this contract represent and warrant that they have the authority to enter into this contract and to perform all acts required by this contract, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this contract. Construction. The provisions of this contract should be liberally construed to effectuate its purposes. The language of all parts of this contract shall be construed simply according to its plain meaning and shall not be construed for or against either party, as each party has participated in the drafting of this document and had the oppommity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. -17- Co Notices. All notices, approvals, acceptances, demands, and other communications required or permitted hereunder, to be effective shall be in writing and shall be delivered either in person or by mailing the same by United States mail (postage prepaid, registered or certified, return receipt requested) or by Federal Express or other similar overnight delivery service to the party to whom the notice is directed at the address of such party as follows: TO DISTRICT: Customer Service Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 With Copy To: Inspection Supervisor South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 -18- do eo go TO CONTRACTOR: Chris Twomey 2744 Santa Claus Drive South Lake Tahoe, CA 96150 Any written communication given by mail shall be deemed delivered two (2) business days after such mailing date and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party m'itten notice of its new address as herein provided. Governing Law. The validity and interpretation of this contract shall be governed by the laws of the State of California, with venue for all purposes to be proper only in the County of El Dorado, State of California. Sevembili _ty. If any term, provision, covenant or condition of this contract is determined to be unenforceable by a court of competent jurisdiction it is the parties' intent that the remaining provisions of this contract shall remain in full force and effect and shall not be affected, impaired or invalidated by such a determination. Attorneys' Fees. If any action at law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this contract, the prevailing party shall be entitled to recover actual attorneys' fees which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys' fees to be awarded shall be made to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, pamlegal fees, costs and expenses paid or incurred in good faith. Counterparts. This contract may be executed in any number of counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this contract and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this contract. Assignment. No party shall have the right to assign its rights or delegate any of its obligations or duties under this contract without the express written consent of the other party. -19- ko Waiver. The waiver of any breach of any provision of this contract by any party ~o this contract shall not be deemed to be a waiver of any proceeding or subsequent breach under the contract, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. Entire Agreement. This contract contains the entire understanding and agreement 0fthe parties and there have been no promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature binding except as stated in this contract. This contract may be altered, amended or modified only by an instrument in writing, executed by the parties to this contract and by no other means. Each party waives their future right to claim, contest or assert that this contract was modified, canceled, superseded or changed by any omi agreement, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS contract as of the date first stated above. DISTRICT South Tahoe Public Utility District Date: By: Title: CONTRACTOR Chris Twomey Date: By: Title: -20- . pUbliC UtilitY DiStrict" .: :.- 1275 Meadow Crest. Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 TO: BOARD AGENDA ITEM 4.c Board of Directors FROM: ' NiCk Zaninovich, Senior Engineer MEETING DATE: January 2, 2004 ITEM - PROJECT: Elks ClUb Well Control Building Project REQUESTED BOARD ACTION: Approve Ci~ange Order No. 1 in the amount of $7,272.56. DISCUSSION: Change Order No. 1. is for temporary asphalt cement paving as required by Tahoe Regional Planning Agency'to allow snow .removal and wintertime access to the site. SCHEDULE: Project completed by June 30, 2004 COSTS: $7,272,56 - - ACCOUNT NO: 2029-6460/RWELKS BUDGETED AMOUNT·REMAINING: : ' ' . ATTACHMENTS: Change Order No. % Budget Analysis CONCURRENCE WITH REQUESTED ACTiONi. " ' · GENERAL MANAGER: YES' ..,'~)t':4~' .- .n ...... CHIEFFINANClAL OFFICER:.. YEs'; ~Y'rh¢---. NO - ~ -21- . ' cATEGORY: Water CHANGE ORDER NUMBER 1 ProjeCt ELK'S CLUB WELL CONTROL BUILDING PROJECT Contractor White Rock Construction Inc. Date January 2, 2003 PO # P14167 The Contract Shall Be Changed As Follows: A) Labor and materials required for temporary paving of site to allow snowplowing for winter time access as required by the TRPA, in the lump sum amount of 97,272.56. Original Contract $588,165.00 Previous Change Order 9-0- Current Contract $ 588,165.00 THIS CHANGE ORDER $ 7,272.56 New Contract Total $595,437.56 This Change Order constitutes full and mutual accord and satisfaction for' all time and all costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price and time, and further agrees to waive all right to file a claim arising out of or as a result of this change. ~~ ~rz~sident Date:~-~' -2.3- ELKS CLUB WELL Account: 2029-8460 BUDG ET REMAINING ANALYSIS: 2003~04 All Years .Spent to date 257,782 257,844 Outstanding Purchase Orders- Fast Fabricators Inc. 710 710 White Rock Construction 523,960 523,960 Zim Industries 110,205 110,205 Total Encumbered 634,875 634,875 Total Spent & Encumbered 892,657 892,719 700,000 700,000 Budcjet -192,657 -192,719 Note 1: The amount over budget reduces the Capital Outlay Reserve. ..S'oUth Tahoe public Utility DistriCt' 1275 Meadow Crest Drive · South lake Tahoe,, CA 96150-7401 ' Phone 530 544-6474, lax 530 541-0614 TO: FROM: - BOARD AGENDA iTEM 4.d BOard of Directors ' Rick Hydrick, Manager of Water.Operations MEETING DATE: January 2, 2004 ITEM - pRoJECT: PurchaSe of Tank Truck REQUESTED BOARD ACTION: Authorize's{aff to advertise for'bids for a pumper tank truck. DISCUSSION: The existing pumper; truck was built by District staff about 10 years ago. It is .no longer operating satisfactorily;-and it is over the Department of Motor Vehicle's weight limits when full. The Pump Crew uses the p~Jmper truck to clean septic tanks in the Fallen Leaf Lake sewage collection system and for cleaning wet wells in the main collectionI system on a Weekly basis. The truck can also be used by other District crews. SCHEDULE: As soon as possible .. ' - COSTS: $75,000' plus tax (estimated) ACC'OUNT NO: i002-8489 (Additional monies will be obtained from capital projects that came in under budget.: The Original budget was created to buy'a new chassis and use the. existing tank.) - · . BUDGETED AMOUNT REMAINING:' $26,000 ' ' '.' CATEGORY: Sewer CoNcURRENCE wITH REQUESTED ACTIONi. GENERAL'MANAGER: YES ~ ' "NO C. E · .O " ' ' ' ' ' ' ' -25- ' ' -. . . . : "' South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 54~6474 · Fax 530 541-0614 · www. st?ud.us BOARD AGENDAITEM4.e TO: Board of Directors FROM: Richard H. Soibrig, General Manager MEETING DATE: January 2, 2004 ITEM - PROJECT: Side Letter to Managers' Memorandum of Understanding (MOU) REQUESTED BOARD ACTION: Approve Side Letter extending compensatory time limits for Engineering Department due to Assistant General Manager position not being filled. DISCUSSION: The position of the Assistant General Manager remained unfilled from the time I was appointed Interim General Manager until recently when Paul Sciuto was appointed to that position. The Engineering Department workload did not diminish in. this time period. To fill the void, the department was required to work additional compensatory time in excess of the 280 hours allotted by the MOU. This proposed Side Letter allows the compensation to exceed the 280 hours for the 2003 year, and is effective as of December 31,2003. Management staff met with the General Manager · and reached an agreement on.the attached Side Letter. SCHEDULE: COSTS: $18,000 ACCOUNT NO: 1020/2029-4102' BUDGETED AMOUNT REMAINING: <$.12,733> ATTACHMENTs: Side Letter to Managers Memorandum of Understanding CO.CURRE"CE W T. ,EOUESTED ACT O.'.. GE,ER^,.M ,AGER: YES i CHIEFFINANCIAL OFFICER: .YES., ~YY~- CATEGORY: General .'NO -27- .South Tahoe Public Utility District. ~gnmral I~icha~ H. 5olbrl~ Direct:ors Tom Co~ James ~ Jones Ma~ ~u Mo~ba~her Duane Wallace Eric 1275 Meadow Crest Drive · South Lake Tahoe' CA 96150-7401 PhoneL530 544-6474 · Fax 530 541-0614' www. stpud.us Side Letter of Agreemen[ Between South Tahoe Public Utility District And Management Staff of South Tahoe Public Utility District This Side Letter is entered into this day of _, 2003 between the South Tahoe Public Utility District (District) and the Management Staff of the South Tahoe Public Utility District (Management Staff). In Relation to Section i5, Overtime/Compensatory Time, this Side Letter Provides that the Engineering Department Staff whose positions where effected by the Assistant General Managers vacancy shall be c. ompensated for the extra comp time in excess of the 280 hours.that was allotted for in 2003. Date Adopted by Board: South Tahoe Public Utility District James R. Jones Board President Richard H. Solbrig General Manager Management Staff of the South Tahoe Public Utility District Ivo Bergsohn, Hydro-Geologist Hal Bird, Land Application Manager Linda Brown, Purchasing Agent Dennis Cocking, District Information Officer Lisa Coyner, Customer Service Manager Debbie Henderson, Accounting Manager Jim Hoggatt, Construction Manager/Engineer -29- Rick Hydrick, Water Operations Manager Ross Johnson, Wastewater Operations Manager Rhonda McFarlane, Chief Financial Officer Paul Sciuto, Assistant Manager/Engineer Kenneth Schroeder, Maintenance Manager Kathy Sharp, Clerk of the Board/Exec. Secty. Carol Swain, Information Systems Manager John Thiel, Staff Engineer Nick Zaninovich, Staff Engineer Terry Powers, Laboratory Manager 2 1275 Meadow Crest Drive · South Lake Tal~,, CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 TO: BOARD AGENDA ITEM 6.a Board of Directors FROM: ' Kathy SharP, Clerk of the Board ' MEETING DATE: January 2, 2004 ITEM -. PROJECT: Electi0n'of Board Officers REQUESTED BOARD ACTION: Elect a Board President for 2004 Calendar Year DISCUSSION: This election is held in accordance with Board Policy. The Board's committees shall be appointed and publicly announced by the Board President at the January 15 Regular Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED. AMOUNT· RE MAINING: . ATTACHMENTS: None.. cONCuRRENCE WITH REQUESTED ACTION: '.' "' CHIEF FiNANCIAl.' OFFicER:'...YE~,' 'No .... CATEGORY: General South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 BOARD AGENDA ITEM 6.b TO: FROM: MEETING DATE: Board of Directo rs Kathy Sharp, Clerk of the Board January 2, 2004 ITEM - PROJECT: Election of Board Officers REQUESTED BOARD ACTION: Elect a Board Vice President for 2004 Calendar Year DISCUSSION: This election is held in accordance with Board Policy, SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES (f'~,"~ NO CHIEF Fl NANCIAL OFFICER: yES~ NO CATEGORY: General South Tahoe'.- Public Utility DiStrict. ' :.' 1275 Meadow Crest Drive · South Lake Taka,, CA 96150-7401 - ' ' ' "Phone 530 54~-6474.Fax 530 541-0614 BOARD AGENDA iTEM 6.c .... TO: Board of Directors FROM: MEETING DATE: Paul A. SCiuto, Assistant General .Manager/Engineer January 2, 2004 .. ITEM - PROJECT.: Highway 50 Waterline Replacement: Winnemucca to the Y REQUESTED BOARD ACTION' Approve'a proposal from C2ME Engineering for design and construction assistance (costs will be presented at the Board meeting). DISCUSSION: There continues to be a bottleneck in the water flow between the east and the west sides, of the main pressure zone in the Water distribution system. Therefore, the District cannot utilize Valhalla and Airport Wells to their optimal potential. There have been numerous waterline improvement .projects on Highway 50 and Lake Tahoe Boulevard. The completion of the waterline on Highway 50 between Winnemucca and the .Y will complete' the upsizing of the waterlines in this area thereby removing.the bottleneck between the east and west sides of the main pressure zone. Also, theCity is performing intersection and overlay projects in the vicinity of Winnemucca to the Y and will not allow trenching in this area .after the completion of their paving project in October of 2005. The combination of these two facts dictates that the waterline .project be completed during 2004. SCHEDULE: Design to be completed by March 15, 2004 .and. construction to be completed byOctober 15, 2004, COSTS: ACcoUNT'NO: 2029-8355 .... 'BUDGETED AMOUNT REMAINING: $490,350 ATTACHMENTS: ProPosal - CONCURRENCE WITH.REQuESTED ACTIoNi ' ' "'..' 'i ." ' ' cATEGORy:' Sewer CHIEF FINANCIAL OFFICER: YES ~y'y"~c~ ' ' NO December 2003 Proposal for Engineering Design Services South Tahoe Public Utility District Highway 50- '04 Water Line Replacement Project Prepared by: c2me Engineering 2744 Santa Claus Ddve South Lake Tahoe, CA Tel: (530) 577-6447 Fax: (530) 577-4003 E-mail: c2me~jps.net -3?- STATEMENT OF QUALTF'rCAT~'ON$ c2me Engineering is a sole-proprietor engineering firm staffed by Chds Twomey P.E. Chds is professionally registered in California and Nevada. Administrative and technical support and surveying assistance is provided by Lenore Twomey. A copy of Chris' resume is included as an attachment. c2 me Engineering has provided engineering services to a growing number of public and private clients. These projects include the El Dorado Beach Retaining Wall Replacement Project for the City of South Lake Tahoe, the Pioneer Trail at Filter Plant Water Line Replacement Project for the South Tahoe Public Utility District, and a Sewer Capacity and Impact Analysis for the Tahoe- Douglas District. Having recently successfully performed water line work for the District, c2me Engineering is qualified and eager to complete this project in a timely manner. c2me Engineering would be pleased to perform this work under an existing Master Agreement for Engineering Services as Task Order No. 2. PROPOSED PRO3ECT APPROACH This project involves replacement of approximately 5,000 linear feet of 14-inch water line in U.S. Highway 50, from adjacent to VVinnemucca Ave. west along Highway 50 to Dunlap Dr., and possibly around the comer to approximately McDonalds. There will be one or more bore-and-jack crossings of Highway 50. This project has a very tight timeline which will require close coordination with Distdct staff. The project has the benefit of existing base mapping and conceptual layout work has been accomplished by the District. District standard details and specifications will form the basis of the design. Important initial issues to be resolved include additional base mapping if the project is to be extended, and possible survey augmentation within Highway 50. There are utility facilities within the traveled way which are not shown on the base mapping and the utilities that are shown should be checked relative to purveyor system mapping. USA location will typically not result in identification of drainage facilities crossings and field location will be necessary. If topographic contours are desired or required, ground shots will need to be taken along the Highway 50 crown and contours will need to be generated. This will allow for profiling along the pipeline centertine. Alternately, it is possible to estimate lhe centerline profile assuming a 2% roadway cross slope, which would allow for contour generation and profiling of the pipeline alignment. A method must also be devised to add roadway stdping to the base map, so that potential pipeline alignments can be analyzed for their traffic control requirements. Possible sources of existing aedal survey data should be investigated for the lane stdping as well as to form expanded base mapping for the traffic control plan, stormwater pollution prevention plan, identification of staging, and for expanded detail for the boring-and-jacking site plans. STPUD Hwy 50 - '04 Water Line Replacement 2 c2me Engineering -38- The pipeline design itself is anticipated to require approximately nine, 1"=20' plan and profile sheets. Detailed site plans for the bore-and-jack crossings and interties to the existing system will be at a scale of 1"=10'. The design will be cognizant of District operational and scheduling requirements, public health requirements related to disinfection, testing and flushing, and common construction practices. One or more traffic control plan sheets will be produced at an appropriate scale to provide legible coverage of the project and adjacent areas. These will be used to develop a set of plans meeting the requirements of the California Department of Transportation (CalTrans) using Amedcan Traffic Safety Services Association (ATSSA) standards. One or more stormwater pollution prevention plan sheets will be produced at an appropriate scale and temporary erosion control details will be included with the project details. These sheets will be used to represent agency requirements and to fadlitate permitting. Distdct staff will permit the project and I will provide input in the form of a project description and statistics. It is anticipated that TRPA land coverage calculations will not be required. Project specifications will be developed based on District standard specifications, and input will be provided as necessary for the front end documents, such as development of the bid form and tailoring of the special conditions. This work is anticipated to be coordinated as a red-line service with District staff editing the documents in preparation for bid set production. An engineers opinion of probable construction cost will be provided at the review milestones and with the final plans. The attached preliminary project schedule establishes a 50% and 90% level of review as well as regular coordination meetings. Work products will be reproducible plans and technical specifications suitable for public bidding as more specifically outlined below. I believe that I can meet the ambitious project schedule in close coordination with District staff, and look forward to assisting with the successful implementation of this project. SCOPE OF SERV'rCES Base Mapping: (Utilizing the base mapping provided by the District and produced by Turner & Associates, dated 10/2003) · Investigate sources of additional aerial base mapping or aerial photography suitable for transfer of lane striping and augmentation of base mapping for the traffic control plan. Check for sources to augment the base mapping for possible extension of the pipeline. · Obtain utility purveyor system maps and compare to utilities on the base map, noting any discrepancies. Add utility services from purveyor maps to the base maps as required in areas of possible conflict. STPUD Hwy 50 - '04 Water Line Replacement 3 c2me Engineering · Investigate the storm drainage system in the field to check for crossings. Note that USA location will typically not result in identification of storm drainage facilities. · Generate a list of additional survey and data collection requirements, if any, and coordinate with the Distdct to obtain same. Note that this scope does not include fees for subcontracting for any additional required surveying or costs for any data that may be required. The scope includes time for limited field investigation and measurement. · It is anticipated that agency requirements will necessitate generation of topographic contours and they will be required to produce an accurate pipeline profile. This may involve Distdct crews assisting the surveyor with traffic control for work in Highway 50. As discussed above, it may alternately be possible to generate this data based on reasonable assumptions. This scope anticipates that the Distdct will provide contour topography through the project surveyor if required. · Augment base mapping as necessary to include additional alignment coverage, utilities not present, and lane striping. Deliverables: There are no specific deliverables identified for this subtask, but the results will be incorporated into the preliminary design. Preliminary Design (50% submittal): · Develop planimetric design of the water line including interties, bore-and- jack crossings and appurtenances. Limited profiling will be performed as necessary to identify potential conflicts. All details will be identified. · A preliminary traffic control plan will be developed to facilitate coordination with CalTrans on encroachment requirements. · A preliminary stormwater pollution prevention plan (SWPPP) will be developed to assist District staff in obtaining permits for the project. · Technical specifications and related documents such as a bid schedule will be developed in draft form with all content identified. · A preliminary engineers opinion of probable construction cost will be provided utilizing recent District unit cost experience. Deliverables: 50% plans, specifications and cost estimate as outlined above. It is proposed that this deliverable milestone be followed by a comprehensive 50% review meeting to gamer input and set direction for the detailed design phase. Detailed Design (90% submittal): Complete the planimetric design of the water line and interties including profiling and development of all required detailing. Complete the bore-and-jack site plans and details and update the District standards for same if desired. If outside expertise is to be retained for updating the standard bore-and-jack methodology, it is assumed that this will be subcontracted for directly by the District. STPUD Hwy 50 - '04 Water Line Replacement 4 -40- c2me Engineering · Complete the traffic control plan based on CalTrans and District Staff review. · Complete the SWPPP and provide plans for permitting agency submittal. ° Complete the specification documents and provide an engineers opinion of probable construction cost. Deliverables: 90% plans, specifications and cost estimate as outlined above. It is the goal that this submittal be as complete and comprehensive as possible. Final Design (100% submittal): Finalize all aspects of the design based on Distdct staff review. Finalize the specification documents and provide a final engineers opinion of probable construction cost. Deliverables: Final plans, specifications, and engineers estimate. Bid Phase Services: · Attend the pre-bid meeting, respond to technical questions, and document pertinent contractor questions related to the design. · Prepare addenda as necessary. · In coordination with District Staff, address technical questions raised during the bid phase. Deliverables: Addenda as required. STPUD Hwy 50 - '04 Water Une Replacement 5 -41- c2me Engineering ,DESI'GN SERV][CES HOUR AND FEE ESTI~MATF Des~qn Element Base Mapping: Preliminary Design: Detailed Design: Final Design: Bid Phase Services: Total: Fee schedule: Engineering design services: $110 per hour Hours 45 138 143 44 16 Fee $4,950 $15,180 $15,730 $4,840 $1,760 $42,460 Thank you for the opportunity to provide this proposal. STPUD Hwy 50 - ~4 Water Une Replacement 6 -42- c2me Engineering Base Maaalnq Addn'1 Mapping Sources: Finalize Utilities: CL Topography: Roadway Striping: Update Base Map: Preliminary Deslan Kickoff Meeting: Plan -Profile & Dets: Traffic Ctrl & SWPPP: Specifications & EOPC: 50% Submittal: 50% Review Meeting: petalled Deslan 90% Coordination Mtg: Plan -Profile & Dets: Traffic Ctrl & SWPPP: Specifications & EOPC: 90% Submittal: 90% Review: Final Deslan Final Coordination Mtg: Plan - Profile & Dets: Spedfications & EOPC: 100% Submittal: old Phase Pre -Bid Addenda Response to Questions Lida -ni h 1-Jan 1-Jan 1-Jan 1-Jan 12-Jan 6-Jan 7-Jan 7-Jan 14-Jan 22-Jan 27-Jan 4-Feb 27-Jan 27-Jan 10-Feb 16-Feb 16-Feb 25-Feb 23-Feb 23 -Feb 1-Mar TBD TBD TBD STPUD Hwy 50 -'04 Water Line Replacement 9-Jan 9-Jan 18-Jan 16-Jan 30Jan 6Jen 22-Jan 22-Jan 22-Jan 22-Jan 27-Jan 4-Feb 16 -Feb 16-Feb 18-Feb 18-Feb 23-Feb 25-Feb 1-Mar - 1-Mar 1 -Mar TBD TBD TBD rt3 z m z Hwy 50 - '04 Water Line Replacement Preliminary Design Schedule m m m z Q m tr c� a It: to tr L'n co CD tr tr tr tr tr ■ ■.01■■..■■.■11H■ ■.1111..■■.■.■..■.. ■ ..■...■. ■■11■■ 11■M11■ 11■■■■. 11■........ ..■....■■■... ■..■.■.■■■....■■M. 6' ■.■■■■.■■ ■.....■■■ ■.0101.■..■. ■0101■.■..■■ ■0101■... ■■■■■■■■■. 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Chris is professionally registered in California and Nevada. Administrative and technical support and surveying assistance is provided by Lenore Twomey. A copy of Chris' resume is included as an attachment. c2me Engineering has provided engineering services to a growing number of public and private clients. These projects include the El Dorado Beach Retaining Wall Replacement Project for the City of South Lake Tahoe, the Pioneer Trail at Filter Plant Water Line Replacement Project for the South Tahoe Public Utility District, and a Sewer Capacity and Impact Analysis for the Tahoe-Douglas District. Having recently successfully performed water line work for the District, c2me Engineering is qualified and eager to complete this project in a timely manner. c2me Engineering would be pleased to perform this work under an existing Master Agreement for Engineering Services as Task Order No. 2. PROPOSED PROJECT APPROACH This project involves replacement of approximately 5,000 linear feet of 14-inch water line in U.S. Highway 50, from adjacent to Winnemucca Ave. west along Highway 50 to Dunlap Dr., and possibly around the corner to approximately McDonalds. There will be one or more bore-and-jack crossings of Highway'50. This project has a very tight timeline which will require close coordination with District staff. The project has the benefit of existing base mapping and conceptual layout work has been accomplished by the District. District standard details and specifications will form the basis of the design. Important initial issues to be resolved include additional base mapping if the project is to be extended, and possible survey augmentation within Highway 50. There are utility facilities within the traveled way which are not shown on the base mapping and the utilities that are shown should be checked relative to purveyor system mapping. USA location will typically not result in identification of drainage facilities crossings and field location will be necessary. If topographic contours are desired or required, ground shots will need to be taken along the Highway 50 crown and contours will need to be generated. This will allow for profiling along the pipeline centerline. Alternately, it is possible to estimate the centerline profile assuming a 2% roadway cross slope, which would allow for contour generation and profiling of the pipeline alignment. A method must also be devised to add roadway striping to the base map, so that potential pipeline alignments can be analyzed for their traffic control requirements. Possible sources of existing aerial survey data should be investigated for the lane striping as well as to form expanded base mapping for the traffic control plan, stormwater pollution prevention plan, identification of staging, and for expanded detail for the boring-and-jacking site plans. STPUD Hwy 50 - '04 Water Line Replacement 2 c2me Engineering The pipeline design itself is anticipated to require approximately nine, 1"=20' plan and profile sheets. Detailed site plans for the bore-and-jack crossings and interties to the existing system will be at a scale of 1"--10'. The design will be cognizant of District operational and scheduling requirements, public health requirements related to disinfection, testing and flushing, and common construction practices. One or more traffic control plan sheets will be produced at an appropriate scale to provide legible coverage of the project and adjacent areas. These will be used to develop a set of plans meeting the requirements of the California Department of Transportation (CalTrans) using American Traffic Safety Services Association (ATSSA) standards. One or more stormwater pollution prevention plan sheets will be produced at an appropriate scale and temporary erosion control details will be included with the project details. These sheets will be used to represent agency requirements and to facilitate permitting. District staff will permit the project and I will provide input in the form of a project description and statistics. It is anticipated that TRPA land coverage calculations will not be required. Project specifications will be developed based on District standard specifications, and input will be provided as necessary for the front end documents, such as development of the bid form and tailoring of the special conditions. This work is anticipated to be coordinated as a red-line service with District staff editing the documents in preparation for bid set. production. An engineers opinion of probable construction cost will be provided at the review milestones and with the final plans. The attached preliminary project schedule establishes a 50% and 90% level of review as well as regular coordination meetings. Work products will be reproducible plans and technical specifications suitable for public bidding as more specifically outlined below. I believe that I can meet the ambitious project schedule in close coordination with District staff, and look forward to assisting with the successful implementation of this project. SCOPE OF SERVi'CES Base Mapping: (Utilizing the base mapping provided by the District and produced by Turner & Associates, dated 10/2003) · Investigate sources of additional aerial base mapping or aerial photography suitable for transfer of lane striping and augmentation of base mapping for the traffic control plan. Check for sources to augment the base mapping for possible extension of the pipeline. · Obtain utility purveyor system maps and compare to utilities on the base map, noting any discrepancies. Add utility services from purveyor maps to the base maps as required in areas of possible conflict. STPUD Hwy 50 - '04 Water Line Replacement 3 c2me Engineering · Investigate the storm drainage system in the field to check for crossings. Note that USA location will typically not result in identification of storm drainage facilities. · Generate a list of additional survey and data collection requirements, if any, and coordinate with the District to obtain same. Note that this scope does not include fees for subcontracting for any additional required surveying or costs for any data that may be required. The scope includes time for limited field investigation and measurement. · It is anticipated that agency requirements will necessitate generation of topographic contours and they will be required to produce an accurate pipeline profile. This may involve District crews assisting the surveyor with traffic control for work in Highway 50. As discussed above, it may alternately be possible to generate this data based on reasonable assumptions. This scope anticipates that the District will provide contour topography through the project surveyor if required. · Augment base mapping as necessary to include additional alignment coverage, utilities not present, and lane striping. Deliverables: There are no specific deliverables identified for this subtask, but the results will be incorporated into the preliminary design. Preliminary Design (50% submittal): · Develop planimetric design of the water line including interties, bore-and~ jack crossings and appurtenances. Limited profiling will be performed as necessary to identify potential conflicts. All details will be identified. · A preliminary traffic control plan will be developed to facilitate coordination with CalTrans on encroachment requirements. · A preliminary stormwater pollution prevention plan (SWPPP) will be developed to assist District staff in obtaining permits for the project. · Technical specifications and related documents such as a bid schedule will be developed in draft form with all content identified. · A preliminary engineers opinion of probable construction cost will be provided utilizing recent District unit cost experience. Deliverables: 50% plans, specifications and cost estimate as outlined above. It is proposed that this deliverable milestone be followed by a comprehensive 50% review meeting to garner input and set direction for the detailed design phase. Detailed Design (90% submittal): Complete the planimetric design of the water line and interties including profiling and development of all required detailing. Complete the bore-and-jack site plans and details and update the District standards for same if desired. If outside expertise is to be retained for updating the standard bore-and-jack methodology, it is assumed that this will be subcontracted for directly by the District. STPUD Hwy 50 - '04 Water Line Replacement 4 c2me Engineering · Complete the traffic control plan based on CalTrans and District Staff review. · Complete the SWPPP and provide plans for permitting agency submittal. · Complete the specification documents and provide an engineers opinion of probable construction cost. Deliverables: 90% plans, specifications and cost estimate as outlined above. It is the goal that this submittal be as complete and comprehensive as possible. Final Design (100% submittal): · Finalize all aspects of the design based on District staff review. · Finalize the specification documents and provide a final engineers opinion of probable construction cost. Deliverables: Final plans, specifications, and engineers estimate. Bid Phase Services: · Attend the pre-bid meeting, respond to technical questions, and document pertinent contractor questions related to the design. · Prepare addenda as.necessary. · In coordination with District Staff, address technical questions raised during the bid phase. Deliverables: Addenda as required. STPUD Hwy 50 - '04 Water Line Replacement 5 c2me Engineering DESTGN SERVI'CES HOUR AND FEE ESTTHATF Desi.qn Element En.q'rq Hrs Draft.q Hrs Base Mapping: 32 12 Preliminary Design: 100 38 Detailed Design: 105 38 Final Design: 32 12 Bid Phase Services: 16 Total: Fee schedule: Engineering design services: Drafting services: $110 per hour $55 per hour Thank you for the opportunity to provide this proposal. Fee $4,180 $13,090 $13,640 $4,180 $1,760 $36,850 STPUD Hwy 50 - '04 Water Line Replacement 6 c2me Engineering December 2003 Proposal for Engineering Design Services South Tahoe Public Utility District Highway 50 - '04 Water Line Replacement ProjeCt Prepared by: c2me Engineering 2744 Santa Claus Drive South Lake Tahoe, CA 96150 Tel: (530) 577-6447 Fax: (530) 577-4003 E-mail: c2me@jps.net South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 54¢6474 · Fax 530 541-0614 ° www. stpud.us BOARD AGENDA ITEM 6.d TO: Board of Directors FROM: John Thiel, senior Engineer, Nick Zaninovich, Senior Engineer MEETING DATE: January 2, 2004 ITEM - PROJECT: Bakersfield Well Treatment Project REQUESTED BOARD ACTION: (1) Adopt Resolution 2779-04, rescinding Resolution 2777-03, which authorized an exemption from competitive bidding procedures to negotiate directly with U.S. Filter; (2) Make a finding that Applied Process Technology's proprietary advanced oxidation treatment (HiPOx).system is the best treatment for the Bakersfield Well; and (3) Award contract to Applied Process Technology, the sole source supplier for HiPOx, including treatment process and related services, in the amount of $832,600. DISCUSSION: Engineering staff sent Request for Proposals (RFPs) to the suppliers of two systems known to be capable of treating drinking water for MTBE. An RFP was sent to U.S: Filter for their proprietary CC-602 coconut shell carbon system, which was · selected as the most viable GAC (granular ~ctivated carbon).option for MTBE removal, per the "Pilot Plant Study Report for MTBE Removal Using GAC Tara Lane Well Water at Clement Well Treatment Site" prepared by Boyle Engineering~ An RFP was also sent to Applied Process Technology for advanced oxidation destruction of MTBE, because they are the only known manufacturer of such a system. Since Resolution No. 2777-03 was approved; staff has discovered that GAC is inefficient at removing Tertiary Butyl Alcohol, which has been discoVered at the Sioux Sentinel Well, approximately 2,000 feet from Bakersfield Well. Staff evaluated the proposals based on effectiveness and reliability, site constraints, flow variability, permitting, portability, operations complexity, power consumption, 15 year annualized capital and .operations and maintenance cost for nine different contamination leVels, and potential for a future arsenic treatment train addition. After evaluating the GAC and the HiPOx systems, staff recommends the patented HiPOx system for the Bakersfield Well for the following reasons: -45- Total destruction of the MTBE and TBA molecules · System is not an "accumulator", such as GAC, thereby eliminating concerns related to radionuclide accumulation, biogrowth, and waste disposal of spent · carbon (i.e. "cradle-to-grave" issues) ~, Low environment impact (lower profile and less site coverage required than for (GAC) ~, District operator familiarity and known reliability from Arrowhead Well No. $ treatment · More versatile than GAC for the variable flow rates that can exist at the Bakers- field Well Engineering staff is also recommending that the Board purchase the pressure-switch adsorption (PSA) system option for on-site generation of oxygen on an as-needed basis. This will eliminate the requirement to have on-site bulk storage of liquid oxygen near Meyer's Elementary School. The price of this option is $89,600, and is included in the total price shown above. While no regulations forbidding placement of a bulk oxygen storage tank have been found, use of PSA system will help promote a more positive public perception of the project, and will reduce visual impacts. This item has been reviewed by the District's purchasing agent. SCHEDULE: Construction complete June 15, 2004 COSTS: $832,600 ACCOUNT NO: 2029-7046/BKRFLD BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: , Resolution 2779-04, NPV cost analysis of GAC vs. HiPOx CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~-Z _ NO CHIEF FINANCIAL OFFICER: YES ~'~,~ NO CATEGORY: Water -46- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 RESOLUTION NO. 2779-04 A Resolution of the South Tahoe Public Utility District Rescinding Resolution No. 2777-03 Related to Exemption from Competitive Bidding Procedures for Bakersfield Well MTBE Treatment System Construction and Installation BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: WHEREAS, the Board of Directors adopted Resolution No. 2777-03 on September 18, 2003, which authorized an exemption from competitive bidding procedures to negotiate directly with U.S. Filter for an MTBE treatment system utilizing granulated activated carbon absorption at the Bakersfield Well; and WHEREAS, due to the discovery of TBA (tediary butyl alcohol) in the groundwater, U.S. Filter's treatment system is no longer the most efficient, reliable, or economically preferred treatment system. NOW, THEREFORE BE IT RESOLVED, AS FOLLOWS: The Board of Directors of the South Tahoe Public Utility District rescinds Resolution No. 2777-03. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 27794)4 was duly and regularly adopted and passed by the Board of Directors of South Tahoe Public Utility District at a regular meeting held on January 2, 2004, by the following vote: AYES: NOES: ABSENT: JAMES R. JONES, BOARD PRESIDENT SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: KATHY SHARP, CLERK OF THE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT BAKERSFIELD WELL HiPOx AND GAC TREATMENT ALTERNATIVE COMPARISON TABLE CATEGORY I HiPOx I GAC A. Required Infrastructure Site Coverage Minimal (16'x20') ILow (12' +/-) ISelf-contained ISubstantial additional load IMore control valves, less piping Profile Enclosure Electrical Substantial (50'x50' +/-) ITa~ (25'-30') IRequires constr, of large enclosure INegligible additional load IMore hand valves and piping Mechanical B. Reliability Capacity Mechanical Process Chemical & Biological C. Operations & Maintenance 1,800gpm maximum Subject to occasional failure (automatic shutdown) More frequent, but short periods of down time No negative water quality impact during preriods of shutdown Guaranteed destruction of MtBE/TBA Could create various byproducts (other oxygenates, bromates, and unknowns) No hazardous waste generated Requires routine testing for oxygenates Arsenic synergy (change of valence) ,500gpm maximum Less prone to failure (no automatic shutdown) Less frequent, but longer periods of down time Potential for biogmwth during )eriods of shutdown Subject to breakthroughs and sudden release of accumulated compounds May become bioreactive Subject to accumulation of other compounds, especially radio- nucleides and degradation daughters Potential for hazardous waste disposal issues Potential for taste & odor issues Staff time Contmls Materials handling Waste flows Substantial (44hrs. +/- per month) Requires involvement from both Pumps and Electrical crews Complex - electronic Oxidizing chemicals (H202, 03) On-site generation of oxygen and ozone (as needed - no bulk storage) Approximately 3,000gal. at each startup Requires on-site waste tank, minimal operator time Minimal (15hrs. +/- per month) Requires only Pumps crew Basic- manual Minimal, generally non-hazardous Approximately 200,000gal. at each changeout, approximately 11,000gal. per vessel per backwash (66,000gal. for six vessels) Requires portable or permanent settling tank, substantial operator time at each backwash/changeout -&8- GAC AND HiPOx TREATMENT OPTIONS FOR BAKERSFIELD WELL - ENGINEER'S ESTIMATE Total 15 year Net Present Value - 3% Net Discount Rate SCENARIO MTBE1 (ppb) TBA2 (ppb) GAC Option NPV x(i) HiPOx Option NPV x(i) p(i)3 GAC x(i)p(i) HiPOx x(i)p(i) 1 0.5 0.0 $1,616,286 $2,238,155 0.250 $404,072 $559,539 2 2.0 0.0 $1,735,330 $2,321,601 0.180 $312,359 $417,888 3 5.0 0.0 $1,867,593 $2,363,435 0.160 $298,815 $378,150 4 0.5 2.0 $3,425,381 $2,371,954 0.150 $513,807 $355,793 5 2.0 2.0 $3,647,948 $2,446,922 0.125 $455,994 $305,865 6 5.0 2.0 $3,892,377 $2,497,146 0.075 $291,928 $187,286 7 0.5 6.0 $4,248,959 $2,564,088 0.020 $84,979 $51,282 8 2.0 6.0 $4,480,943 $2,647,596 0.020 $89,619 $52,952 9 5.0 6.0 $4,683,662 $2,699,728 0.020 $93,673 $53,995 TOTALS: 1.000 $2,545,246 $2,362,749 NOTES: The Net Present Values presented above include $1,201,640 capital cost for GAC, $1,254,283 capital cost for HiPOx, and annualized estimates for operations, maintenance and carbon /chemical expenses. 1 Assumed MTBE contamination levels 2 Assumed TBA contamination levels 3 Assumed probability of any one scenario occurring S oUth-Tahoe public Utility' DiStrict 1275 Meadow Cres'c, Driw, ,Gouth Lake Tahoe, · CA 9(~150-7401 ?hone 5,50 54-4-Fo474, Fax 5,50 541-0014 BOARD AGENDAITEM6.e TO: Board of Directors ' FROM: Nick Zaninovich, Senior Engineer. MEETING DATE: January 2, 2004 ITEM - PROJECT: Bakersfield Well Treatment Project REQUESTED BOARD ACTION: Authorize s~aff to enter into an agreement with Boyle Engineering for electrical design and consulting services for the HiPOx treatment system, in the amount of $31,750 DISCUSSION: Staff recommends, as· the best Option, using Boyle Engineering for.the electrical design work, due to the complexity'of the design and their previous experience with the Arrowhead Well HiPOx project. SCHEDULE: Construction completed June 15, 2004 COSTS: $31,750 ACCOUNT NO: 2029-7046/BKRFLD BUDGETED.AMOUNT. REMAINING: Unbudgeted" ATTACHMENTS: Boyle Engineering Proposal and Project BUdget coNCURRENCE WITH REQUESTED ACTION:.. CHIEF. FINANCIAL OFFICER: yEs· ,'NO NO CATEGORY: water South Tahoe Public Utilities District Bakersfield Well Treatment. ~esign and Construction Services_ December 8~ 2003 The electrical and instrumentation design for the Bakersfield Well treatment system is based on the previous electrical and instrumentation design performed by Boyle Engineering Corporation on South Tahoe Public Utilities District's (PUD) well treatment at Arrowhead Well No. 3. South Tahoe PUD will perform all civil and mechanical engineering design and construction services. Electrical. ~he existing electrical system for the Bakersfield Well consists of a 400-ampere service · -am ere transfer switch, a 250kW emergency generator, a 150-hp well switchboard, a 400 P ..... ' 15kVA li ting transformer controlled by a de-rated 250-bp varlabl~ fr~tuency drive, a gh and a 120/240-volt panelboard. The new well treatment system will require power for the treatment container, 57.6 kVA, and a new booster pump. The well treatment system will be similar to Arrowhead Well No. 3. Therefore, it is anticipated that the horsepower requirements of the well will go down. South Tahoe PUD will be responsible for determining the revised horsepower requirements for the existing well and designing the horsepower requirements for the new booster pump. Preliminary calculations show, with the additional 57.6 kVA load for the treatment process equipment and a slightly larger overall horsepower requirement for the combined well and booster pump station, that the existing electrical system should be sufficient. The electrical design is based on reusing the existing electrical equipment and tapping off the load side of the transfer switch to feed the new electrical equipment. A new feeder circuit breaker will be provided to feed the treatment container and a new combination starter will be provided to control the new booster pump. The combination motor starter will consist of HAND-OFF-AUTO and motor overloads. Electrical design consists of a site visit to field verify existing conditions, electrical drawings, estimate of probable construction costs, specifications, and quality control. Construction services consist of shop drawing review, responses to RFIs and one site visit for final punch list and startup. Instrumentation and Telemetr,v System_ It is our understanding that the STPUD will provide the Motorola MOSCAD RTU located at the Bakersfield Well site and be responsible for adding the new treatment process to the existing SCADA computer system. Boyle will attend a coordination meeting and site visit with the STPUD staff to establish the SCA_DA system requirements between the Applied Process Technology system and the STPUD telemetry system. Boyle will provide an I/O list showing the data transfer requirements between the two systems. -53- Boyle will have a coordination meeting with APT to review the electrical and instrumentation interface requirements. The meeting will be at the Boyle Ontario office. Boyle will conduct telephone coordination to resolve interface issues with APT and STPUD. Boyle will attend a two day site visit for system start-up and debugging. Project Budget Bakersfield Well Treatment South Tahoe Public Utility District Electrical Design and Construction Services Fee And Instrumentation Coordination Personnel Hours Budget Task Description -~ '~ ~ _ '" -~ _ '~ ~ ~ ~ ~ ~ Electrical Design ,it~ Visit 12 12 $ 1,680 $ 594 $ 2,274 $ $ $ ~w~s E-I S~bols, Abb~eviatinns, Si~ PI~, ~d Notes I 2 2 5 $ 514 $ 19 $ 533 E-2 SitePl~ ~dS~le L~e Diag.~. 2 10 10 22 $ 2,150 ~ $ 81 $ 2,231 E-3 Well Build~ Pl~ ~d Valve Vault PI~ 2 12 12 26 $ 2,524 $ 2,524 E~ P~el, L~htln~: ~d Conduit Scb-d-l-a 2 , 10 10 22 $ 2,150 $ 2,150 E-5 S~..,atic Din~ ~d El~l Derails 2 8 8 18 $ 1,776 $ 1,776 Coord~afi~ M~s wi~ Sou~ T~oc PUD (~nference Calls) 4 4 $ 560 $ 560 ~d~afion Meet~s wi~ T~a~=at System Provider 6 6 $ 840 $ 840 4 4 $ 428 $ I5 $ ~3 E~;.,,-~e of Probable ~ns~cfioa ~s~ 6 2 8 $ 970 $ 30 $ I,~ S~cifi~dons 4 4 $ 696 $ 15 $ 711 Subto~l 4 37 46 42 2 131 $ 14,288 $ 7~ $ 15,~2 Electrical Construction Se~iceg Site Visit (F~I Ins~inn) 12 12 $ 1,680 $ 594 $ 2,274 30 $ 952 ~vinw shop ~w~s 2 6 8 $ 922 $ Ees~ndto~Is I 4 5 $ 568 $ 19 $ 587 1 3 4 $ 347 $ 15 $ 362 As-buil~ Subto~l 15 I1 3 29 $ 3,517 $ 657 $ 4,174 Instrumentation Coordination Coor~i-a~aa M~t~ & Site V~it wi~ STPUD Stuff 12 2 14 $ 2,218 $ 550 $ 2,768 C~rdinaHna M~=t~ wi~ ~T - Ele~i~l & I&C Iut=a~a~ 4 2 6 $ 826 $ 1~ $ 926 ~one ~ord~ation to Resolv~ Inte~a~ Issues 12 4 16 $ 2,348 $ 150 $ 2,49~ ~ -- 4 12 $ 1,652 $ 150 $ 1,802 ~ ~a~ Toc~i~l M~m 8 __ Site Visit for Syst~ S~-U~ ~d Deb-EEi-S (2-Days) 2~ -- -- 4 24 $ 3,740 $ 8~ $ 4,540 ~ 31,750 lo~l ~o~ ~ho~ ~ f~. Personnel ~te~o~ S/HR Principal Engineer $174.00 Senior Engineer $140.00 Associate Engineer $107.00 CADD $80.00 Clerical $65.00 Boyle Engineering Corporation South Tahoe Public Utility District 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150-7401 Phone 530 54q-6474, Fax 530 541-0614, www. stpud.us BOARD AGENDA ITEM 6..j TO: Board of Directors FROM: Rick Hydrick, Manager of Water Operations, Paul Sciuto, Assistant General Manager/Engineer MEETING DATE: January2, 2004 ITEM - PROJECT: Bakersfield Well Treatment Project REQUESTED BOARD ACTION: Adopt Resolution 2780-04 to: (1) Determine an emergency exists pursuant to Section 1102 of the Public Contract Code; (2) Determine substantial evidence has been presented to authorize an exception be made to Section 22050 of the Public Contract Code that this emergenoy will not permit a delay resulting from competitive solicitation for bids, and that this action is necessary to respond to the emergency; and (3) Delegate authority to the General Manager to order any action necessary to respond to this emergency. DISCUSSION: The Bakersfield Well, rated at 1,500 gallons per minute, is the largest well' in the Meyers/Tahoe Paradise area. This well must operate, especially during · periods of high summer-time demand, in or(Jer to provide adequate water supply and pressure throughout Meyers/Tahoe Paradise. The well is threatened by a MTBE plume that is several thousands of feet long and wide, and over a hundred feet deep. Concentrations of MTBE as high as 3.9 parts per billion (ppb) have been found in the Sioux street Sentinel Well in the past year. Bakersfield Well samples have shown concentrations of MTBE as high as .47 ppb. 'These MTBE spikes Violate the Board's policy to prevent all detectable concentrations of MTBE from entering the public drinking water supply. Data from the SiouX Sentinel Well indicates that higher concentrations of MTBE may be moving toward the Bakersfield Well. The Bakersfield-Well must be treated for the removal of MTBE in order to comply With District policy, Due to the .infrastructure, mechanical, and electrical requirements necessary to have the treatment process operational by June15, 2004, construction will need to begin by April 1, 2004. With this time constraint and the need for deSign time, suspension of formal bidding process and the ability to pre-purchase equipment will be necessary. A minimum of three contractors Shall be asked to provide bids on preliminary design documents for the site improvements necessary at the Bakersfield well site. -57- This item has been reviewed by the District's purchasing agent. SCHEDULE: Construction complete June 15, 2004 COSTS: $500,000 ACCOUNT NO: 2029-7046/BKRFLD BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: Resolution to be distributed prior to the Board meeting. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~.,~ NO CHIEF FINANCIAL OFFICER: YES '('~'C~cZ NO CATEGORY: Water -58- RESOLUTION NO. 2780-04 A Resolution of the South Tahoe Public Utility District Declaring an Emergency, Authorizing Contracts Without Bids, And Delegating Authority to Order Emergency Action For Bakersfield Well Treatment Project WHEREAS, the Bakersfield Well is the largest well in the Meyers/Tahoe Paradise area and must operate to provide adequate water supply and pressure throughout Meyers/Tahoe Paradise; and WHEREAS, MTBE contaminant plume(s) are present in the drinking water aquifers used by District wells in the Meyers area; and WHEREAS, MTBE was detected and confirmed in numerous water samples collected from the Bakersfield Well during the summer of 2003; and WHEREAS, it was anticipated that the new Flagpole Well and the new Elks Club Well could meet the demand for the Meyers/Tahoe Paradise area without pumping groundwater from MTBE-contaminated aquifers; and WHEREAS, the Flagpole Well was found to not meet drinking water standards in reference to iron and arsenic in late summer 2003; and WHEREAS, the Elks Club Well was found to be below anticipated production in October 2003 and therefore can not meet the water demands for the Meyers/Tahoe Paradise area; and WHEREAS, the Bakersfield Well has shown concentrations of MTBE as high as 0.47 parts per billion (ppb) which violates the Board's policy to prevent all detectable concentrations of MTBE from entering the public drinking water supply; and 1 WHEREAS, the Bakersfield Well must be treated for the removal of MTBE in order to comply with the Board's policy; and WHEREAS, the treatment system must be operational by the middle of June 2004, to meet summer demand; and WHEREAS, to accommodate setup and testing of the treatment system, infrastructure, mechanical, and electrical site work must be complete at the Bakersfield Well site by May 15, 2004; and WHEREAS, to allow adequate curing time for concrete foundation work which must precede the infrastructure, mechanical, and electrical site work, construction must commence by April 1,2004; and WHEREAS, unless authorization is provided to contract without bids and to pre- purchase equipment, construction will not begin by April 1,2004; and WHEREAS, any delay in providing treatment to Bakersfield Well by the middle of June 2004 poses a substantial risk that adequate water supply and pressure will not be met in the Meyers/Tahoe Paradise area during summer-time demand; and WHEREAS, the lack of adequate water supply and pressure in the Meyers/Tahoe Paradise area poses a clear and imminent danger which could lead to the loss or impairment of property and/or essential services; and WHEREAS, substantial evidence has been provided to the District which demonstrates immediate action is necessary to prevent this loss or impairment and the District must enter into agreements with contractors and vendors to construct the infrastructure for the treatment facility at the Bakersfield Well site. 2 NOW, THEREFORE BE IT RESOLVED, AS FOLLOWS: 1. The circumstances concerning the substantial risk that adequate water supply and pressure will be not be met in the Meyers/Tahoe Paradise area during summer-time demand, which recently came to the attention of the District, constitutes an emergency within the meaning of the Public Contract Code Sections 1102. 2. The emergency will not permit a delay resulting from a competitive solicitation for bids. 3. Immediate actions directly related to the emergency, including construction of the infrastructure, mechanical, and electrical work at the Bakersfield Well Site, and actions to procure the necessary equipment, services and supplies as necessary to respond to the emergency, shall be made without competitive bidding to let contracts. 4. The General Manager of the District is authorized and directed to order any action necessary and appropriate to respond to the emergency. 5. This Resolution shall take effect immediately. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly and regularly adopted and passed by the Board of Directors of South Tahoe Public Utility District at a regular meeting held on January 2, 2004, by the following vote: AYES: NOES: ABSENT: JAMES R. JONES, BOARD PRESIDENT SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: KATHY SHARP, CLERK OF THE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 PAYMENT OF CLAIMS FOR APPROVAL Janua~ 2,2004 A~tion Item 6.g Payroll 12/24/03 Total. Payroll LaSalle NatiOnal Bank - debt repayment Cost Containment- health care payments IGI Resources - natural gas Hatch & Parent -legal services Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Self-funded Ins Accounts Payable Checks Grant Funds Total Accounts Payable 299,349.80 299,349.80 0.00 65,001.79 0.00 0.00 65,001.79 141,267.55 75,798.03 16,540.58 31,100.96 264,707.12 629,058.71 Grand Total Payroll EFTs & Checks EFT EFT EFT EFT EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal-Employment Taxes & W/H CALPERS Contributions ManuLife Pension Loan Payments Orchard Trust Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Adjustments Sub-total 12/24/03 2,088.24 10,579.90 63,664.69 39,852.33 5,100.63 11,548.13 1,512.59 125.00 141,657.46 23,220.83 299,349.80 59 T EEC 23, 2003, 9:51 AM --r DOUGLAS PAYMENT JL - -loc: CNSI1.E A- -job 293529 #J73 9- - -prog 12/19/2003-01/02/2004 091.7 ort id: C� Default Selecticn: Check Stock ID: AP ; Check Types: Ma,PN,RV,VH Venclor Natre Account # Department A C W A SERVICES CRP (ASC) AFLAC AT &T A -1 C;I.ASS SERVICE MU ALPEN SIERRA COFFEE CE PANY m o ALPINE cr NTY 10 -00 -2530 GENERAL & AUFIINISIRATICN 10 -00 -2532 CORAL & AI NIINIS R TICN 10 -02 -6310 PUMPS 10 -28 -6042 ALPINE COUNTY 10 -00 -6520 COAL & ALMINISIRATICN 20 -00 -6520 CNZAL & AlYINNISIRATICN 10 -28 -6651 ALPINE UI0 I'Y AN1ACKER �NSIRLETTCN & SUPPLY 10 -28 -6042 ALPINE MINTY AMETEK ARANARK U\IIFCRNI SERVICES AVISTA UITLITIES AVISIY UTILITIES 10 -03 -6021 ELECTRICAL TIC AL SEDP 10 -00 -2518 COAL & ALNIINISIRATICN 10 -00 -6350 COAL & AUV ISIRATICN 20 -00 -6350 GENERAL & AIIMINISIRATICN 20 -29 -8401 IIN3IlNEERI N3 Dascripticn IIN2LCY VISION INS Check Total: INSURANCE SUPPLEMENT C ,k Total : Check Total: CR.I\IDS & MA.INIENANCE Total: SUPPLIES SUPPLIES LAND TARS Check Total: Check Total: GRaNDS & MAINIENAKE 'Total: FINAFtY DTI Total: UNIFCRM/FLUS/ aPAE. MURAL CAS NATURAL CAS Check Tot al : C1.ISICMER SERVICE DENIER Check Total : Amount Check # Type 2,519.17 2,519.17 00055403 Ma 1,047.10 1,047.10 00055404 MAT 17.62 17.62 00055405 NW 30.00 30.00 00055406 Ma 79.00 79.00 158.00 00055407 Ma 2,032.58 2,032.58 00055408 Ma 300.00 300.00 00055409 MW 481.93 481.93 00055410 NW 1,078.42 1,078.42 00055411 WI 14.56 104.08 118.64 00055412 MV 3,588.68 3,588.68 00055413 Ma m S o u t h T a h o e P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/19/2003-01/02/2004 Page 2 'IUE, DEC 23, 2003, 9:51 AM - -reg: DDS -- -leg: GL 3L- -loc: CNS11E - -- -dab: 293529 #J7389-- -prog: 09 <1.07 >- -report id: GRRECSPC Eefault Selection: Check Stock ID: AP ; Check Types: MAT, IOW, RV, VH Verrbr Narre Acoai t # Department BARBAZO, LANA BERGSCHN, IVO BERRY -Y IIURIES BOYSCN, JCiN CSDA 10 -22 -6200 HUv N RESOURCES 20 -22 -6200 HL1vAN RESOURCES DIRECTOR 20 -02 -6200 PUN'S 10 -05 -4630 RANT REPAIR 20 -05 -4630 JIAMEIVT REPAIR 10 -00 -0415 GENERAL & ALVDNIS RATICN 10 -03 -6200 ELECTRICAL SHOP 10 -19 -6250 B 7PD OF DDS 20 -19 -6250 B RD OF DIREt IDRS CALIF DEPI' OF HEALTH SERVICES 20 -02 -6250 PL1`ES CALIFORNIA OVERNIGHT 10 -00 -4810 20 -00 -4810 10 -07 -4810 20 -07 -4810 20 -29 -7046 10 -29 -8235 10 -29 -8238 COAL & ALMINISTRATICN GENERAL & SIRATICN IABCRATOEff LABORATORY E=EERILZ ET Description Vencbr Tbtal: TRA ID II e . /FJXPA ICN MA DI ID 1 e . /IDUCATICN Clock Tbta1: TRAVEL/MEETIMS /E X=CN Check Tbtal: OIL & LUBRICANTS OIL & LLHIC!- NIS CgsSaL NE INVENICr<ti' Check Tbta1: TRAVEL/NEE INGs /ErocK TCN Check Tbtal: LUES PS /CEEUTFICATI DIES PS /CE T:FIC Check Tbtal: IxES/NIE1` BPS /CERTTFICATI Check Tbtal: M :0- 1 1 M :+D- I PCS•= ECPENSES P[.NIP SIN, CARENER MIN Arrc nt Check # Type 3,707.32 50.08 50.08 100.16 00055414 WI 64.08 64.08 00055415 NW 89.72 89.71 2,579.02 2,758.45 00055416 NW 28.80 28.80 00055417 NW 1,186.50 1,186.50 2,373.00 00055419 144 105.00 105.00 00055420 MAI 15.00 15.00 16.00 38.00 12.00 5.00 2.50 S o u t h T a h o e P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/19 2003 - 01/02/2004 Pa 3 TUE, DEC 23, 2003, 9:51 AM --leg: 1CI S -- -leg: GL 3L- -loc: CNS1'1E - -- -fob: 293529 #J7389-- -prcg: 09 <1.0 > - -wort id: PC ]fault Selection: Vencbr Nere Check Stock ID: AP ; Check hypes: MA1,HW,RV,VH Aoocxmt # Dot CANALA LIFE D EMINEERS CARRION, PAUL m CARSCN PIMP MCKIM, LENNIS 20 -29 -8438 FI3IlNEER1N3 90 -98 -8828 Ems' PIPELINE GRANT 30 -00 -6744 SELF FUNDED INSURANCE 10 -00 -2512 COAL & AEMINISIRATICN 10 -00 -0301 COAL & AIIVIINISIRATICN 20 -00 -0301 GENERAL & AEN ISIRATICN 90 -98 -8828 EXPORT PIPELINE GRANT 10 -29 -8235 EI GINEE ]N3 10 -29 -2504 ENGINEER1M3 10 -29 -7040 ENGIlNEERIl3 10 -05 -6200 20 -05 -6200 10 -28 -7474 10 -27 -6200 20 -27 -6200 com -t" Y TRA1S 3CN 10 -01 -6052 III AUItM ICN INC. 10 -03 -6051 COST CCNTAINM NT CIS INC 30 -00 -6741 EITIFMENT REPAIR EXIEMENT REPAIR ALPINE O NIY DISIRICT IITICN DISTRICT INFCRIATTCN INEER3RCUND REPAIR ELECIRICAL SDP SPI F FUSED INSURANCE Desaripticaz ESIR SIN CLIAN (REPL) NINE PIG III LPPS -CAN Check Tbtal: EXCESS INS SELF INSURED MED LIFE INSURANCE INSURANCE PREPAID INSURANCE PREPAID Check Total: SLUDGE IlNG FACILITY SUSPENSE YFCCIHICRTIE CCNVERSI Check Tbtal: Check Tbtal: WELL, ALP CD RANCH ME;E Check 1btal : VELA /Iav Check Total: PIPE, CAS, & WU= Check Tbtal: P . P STATI NS Check Tbtal : AEMINISIRPATICN rr Amount Check # Type 2.50 10.00 116.00 00055421 MAT 13,882.00 2,416.24 4,818.24 4,818.24 25,934.72 00055422 M'I 31,090.96 1,065.50 4,137.50 3,046.00 39,339.96 00055423 Ma 25.20 25.20 50.40 00055424 M' 379.25 379.25 00055425 MAI 64.72 64.72 129.44 00055426 Md 507.38 507.38 00055427 MAT 838.74 838.74 00055428 MCI 1,909.08 S o u t h Tahoe P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/19/2003-01/02/2004 TUE, EEC 23, 2003, 9:51 AM - -req: ECUGEAS -- -leg: GL 3L- -loc: CISSi'iE-- - -jcb: 293529 #J7389-- -prog: 09 <1.07 >- -report id: Default Selection: Check Stock ID: AP ; Check Types: NW, Hinl, RV, VH Vencbr Name Account # Departmant C UTI'IFR, CAL :ELL NARKETINS L P DICK'S FULLER. - DICK O3RP m E N S RECCES INC EL DORADO OZ NTY FECEK FISHER SCIENTIFIC 30 -00 -6742 SFr F FENCED INSURANZE 20 -38 -6200 CLb'IQ ' ]ER SERVICE 20 -37 -8434 INFCFNATICN SYSTEMS 10 -37 -4840 INEURVATICN SYSTEMS 20 -37 -4840 Il,TICN SYSTEMS 10 -04 -6041 HEAVY MAINTENANCE -NCE 10 -07 -6030 LABORATORY 20 -07 -6030 LABi ATLY 10 -27 -4405 DISTRICT INPORAATICN 20 -27 -4405 DISTRICT IITICN 10 -06 -6650 OPERATIQLS 10 -29 -8235 10 -07 -4760 LAEORATCRY 20 -07 -4760 LABORATORY Description PBD ]] Check 'Ibta1: 'IRA /ECUCATICN Check Tbtal: C N JTER WORKSIATICN DISTRICT CCMPUIER SUPPLIES DISTRICT CSMCCIQ 2R SUPPLIES BUIIDIN (heck Tbtal: SERVICE �S TIC E S Tbtal : CENIRACIUAL SERVICES OCNIRACIIAL SERVICES Check Tbtal OPERAT'INJ PERMITS Tbtal: Check Check IttAl: LAB ATOP SUPPLIES LABCRATORY SUPPLIES ciierk 'Thta1.: • 4• Ss. Arrant Check # TYPe 379.50 2,288.58 00055429 NW 640.00 640.00 00055430 WI 4,437.60 926.00 925.98 6,289.58 00055431 WI 35.14 35.14 00055432 NW 1,814.16 1,814.15 3,628.31 00055433 WI 2,262.00 2,262.00 4,524.00 00055434 NW 1,165.00 1,165.00 00055435 NW 18.24 18.24 00055436 NW 378.97 380.31 759.28 00055437 WI South Tahoe P.U.D. 12/23/03 PAYMENT OF CLAIMS REPORT 12/19/2003-01/02/2004 Page 5 TUE, DEC 23, 2003, 9:51 AM - -req: DC AS -- -leg: CNSi'i- - -jcb: 293529 #J7389-- -prng: CK509 <1.07 >- -report id: CERECSPC Default Selecticri: Check Stock ID: AP ; Check Types: Mi', HW, RV, VH Verrbr Narre Aco mt # Departmant GRAEZER INC, W. W. HI-TECH RETAIL INC. HIGH SIERRA 9aNCS HILL -DANE 7 Y CORP 10 -03 -6041 ELECTRICAL SEIDP 10 -02 -6075 PONES 20 -01 -6075 u EH U D REPAIR 20 -02 -6075 PUTS 10 -21 -6621 ALMINIS RATION 20 -21 -6621 AUvUNISIRATICN 10 -38 -4830 CUSIQvER SERVICE 20 -38 -4830 CUSIMER SERVICE IDPKINS TECENIG L CIS INC 20 -02 -6050 REPS IlNSTY- PRINTS INIERSLLtE SAFETY & SUPPLY J &L PRO KLEENINC 10 -38 -4920 10 -22 -4820 20 -22 -4820 10 -00 -0425 10 -39 -6077 CUSICNIER SERVICE HAW RESaIRCES H[MAN RESaIRCES DIRICR GENERAL FINANCE & ALMENISIPATTCN 10 -39 -6074 FINANCE 20 -39 -6074 FIDE Descripticn BJILDIN S Check Total: SAFETY ECUIPMENT /PHYSICALS � II IRNI SA JI_ IC ALS Check Total: INCENTIVE & =CNDTICN PR 3R INCENTIVE & RECCGNTT CN PRGR Check Total: : STRIYI'iCNS EXPENUE SCESCRIPTICNS EXPENSE Check Ibtal: WELLS Check Total: PRINTIN s OrriCE SUPPLIES Orr'10E SUPPLIES Check Total: SAFETY INVENICRY REFIGHT DISCIIIVY JANITORIAL SERVICES JANTICRIAL SERVICES Check Total: Acrcu t deck # Type 222.49 222.49 00055438 MCI 96.51 203.75 96.51 396.77 00055439 Ma 225.00 225.00 450.00 00055440 Ma 69.75 69.75 139.50 00055441 4'I 270.09 270.09 00055442 Md 165.40 263.63 263.62 692.65 00055443 Mn1 412.91 9.52 422.43 00055444 Ma 1,423.50 1,423.50 2,847.00 00055445 Ma 5,647.50 5,647.50 00055446 Ma South Tahoe P.U.D. 12/23/03 PAYMENT OF CLAIMS REPORT 12/19/2003-01/02/2004 'ILA, DEC 23, 2003, 9:51 AM - -r : DCUMAS- - -leg: GL JL - -loc: CNS1'LE-- - -job: 293529 ##37389-- -prcg: 09 <1.07 >- -report id: Default Selection: Check Stock ID: AP ; Check Types: MA1, IOW, RV, VH Vendor Narre Amount # Department LniNsaT, /AVID P JC,NE,S, J R KRLT &K0WLRADIO K T H 0 RADIO INC KAISER PERMA,l NIE (71 KENNEDY /JELLS =ILIA= DE L A CHEMICAL 20 -38 -6200 CUSIUVER SE VICE 10 -19 -6200 B2ARD OF DIPK I ZS 20 -19 -6200 BYARD OF DI ICES 20 -27 -6660 DISIRICT INE1CFMTICN 10 -27 -6620 DISTRICT INECENATICN 20 -27 -6620 DISTRICT IIICN 20 -27 -6660 DISTRICT IITCN 30 -00 -6745 SELF FLUID E SEANCE 10 -28 -4405 ALPINE COUNTY 10 -28 -7039 ALPINE CUNTY 10 -28 -8429 ALPINE CUIIY 10 -39 -4405 FINANCE 20 -02 -6050 TTTTy'S TIRE SERVICE INC. 10 -05 -6011 20 -05 -6011 ulz, JANICE 10 -21 -6621 20 -21 -6621 EQUIPMENT PMENT REPAIR ALNIINISIRATICN AtNaNISIRATICN Description TRAVEL/MEETIN S /E1TATICN Check Total: TRA /ECUMTICN 'IRA /EQJCATTCN Check Total: WATER CENSERVATICN EXPENSE RELIC RE ATICNS EKPENSE RELIC RELATIONS IMPENSE Check Tbtal: WRIER CCNSERVATICN EXPENSE Chedk Ibta1 : CLAIMS SP,r P INS MEDICAL PLAN Check Total: 2 0 . e. 2 0 1 ISIS RANCH LAND PURCEASE ALP PROJECT C RAACILAL SERVICES IMPLEMENIATTO Check Total: WELLS AUICMDTIVE PUICMDITIVE Check Tot-a1 Check 'Ibt -al INCENTIVE & RB;7JG.VITICN MGR INCENTIVE & REJCG]ITICN PR Z Amount Check # 'pipe 60.00 60.00 00055447 NW 22.85 22.85 45.70 00055448 MA] 988.00 129.50 129.50 1,247.00 00055449 MAI 336.00 336.00 00055450 M' 370.00 370.00 00055451 NLJ 105.00 7,137.00 724.00 256.00 00055452 MAT 334.95 334.95 00055453 r4 419.28 225.62 644.90 00055454 NW 25.00 25.00 South EC 23 P.U.D. 12/23/03 PAYMENT l: JL-- OF CNSCLAIMS l A --job 293529 ##J'7389- - -prcg 12/19/2003-01/02/2004 091.07 �, EEC 23, 2003, 9:51 AM req Default Selecticn: Check Stock ID: AP ; Check Types: MAT, HW, RV, VH Vendor Narre Accc nt # Departrrent LYNN M.D. LTD, EE RD J. NA,RSHALL, WELLIAM M3 NASIER CARR SUPPLY CO M7TTCN INCUSIRIES INC m m MDLNDUN CELIELAR 10 -22 -4405 H.140N REDOURCES 20 -22 -4405 HIIvAN RES URGES DIRECICR 10 -01 -6250 LLB REPAIR 10 -02 -6051 PUMPS 10 -02 -6073 PCNPS 20 -02 -6073 PIMPS 10-04-6024 0 -04 -6023 HEAVY 10 -04 -6024 HEAVY NAINTENANCE 20 -29 -6310 ENCINEER1N3 10 -29 -6310 EI3IlNEEZ 10 -38 -6310 CUSTOMER SERVICE 20 -38 -6310 CLJICI` ER SERVICE 10 -01 -6310 LIPID REPAIR 20 -01 -6310 UNDERGROUND REPAIR 10 -02 -6310 PUMPS 20 -02 -6310 PUMPS 10 -21 -6310 ALNDNISIRAT'ICN 20 -21 -6310 PISIRATICN 10 -07 -6310 LAS 20 -07 -6310 LABORATORY 10 -05 -6310 EQUIPMENT REPAIR 20 -05 -6310 EQUIPMENT REPAIR 10 -03 -6310 ELECTRICAL SAP Desc r±pticaz Check Tbtal: CrNIRACIUAL SERVICES OCNIRACIZAL SERVICES I%k Total: DI S/N SHIPSC Tbtal PCIvIP STATI NS RENACE.F.WIER HIP ELM C1ecic Ibtal R3FacE EXIEmENir Total: TELEPHONE TEEMCNE TET F'P tNE T I F'.PHCNE TELEPIENE ZEUEPH:NE T I FP :NE TFT FPF E TFT E:PH:NE 'TE :RIME TEL Am:mt Check # 1 'Pe 50.00 00055455 MST 41.50 41.50 83.00 00055456 M 34.00 34.00 00055457 NA 92.65 30.78 30.77 166.72 964.28 1,285.20 00055458 Nei 190.36 190.36 00055459 M'J 43.39 43.40 16.95 16.94 21.81 23.90 21.79 28.00 3.78 3.78 3.86 3.85 2.70 2.69 7.70 south T a h o e P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/8 - - -1 : GL 3L- -loo: C1�151'1E-- - -jcb: 293529 #J7389- - -png: 09 <1.0 >- -port id: C�C 1912003- 01/02/2004 �, DEC 23, 2003, 9:51 AM -�: DCL�S � �� 7 Default Selection: Check Stock ID: AP ; Cheek Types: W1, , RV, VH Vendor Na e Ault # Department 20 -03 -6310 10 -28 -6310 10 -27 -6310 20 -27 -6310 NEVADA ENERGY SYSIEN1S INC 10 -05 -6013 NUMIERN CA PACKFLOVI PREV AS9C 20 -38 -6250 Orr10E EEPCr P D M STEEL P K SAFETY SUPPLY PACIFIC BELL ELELTRI��P ALPINE DICT SIRICT INECIRNATICN 10 -21 -4820 20 -21 -4820 10 -37 -4820 20 -37 -4820 10 -29 -4820 20 -29 -4820 10 -39 -4820 20 -39 -4820 10 -06 -4820 D UIIM NT REPAIR CUS'ICNER SERVICE CNSYSTEMS INEDWATICN SY5'IIIMS FINANCE FINANCE 10 -28 -6042 ALPINE GINIY 10 -02 -6075 20 -02 -6075 10 -00 -6320 20 -00 -6320 REPS GENERAL GENERAL & AEMINISIRATICN Desc 'ipticn TELEPTINE TELERENE TELEPHCLE TELEPHME GENERMCRS Check Total: Check Total: I /SEIrPS /C 'IFICATI Check Total: SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLE Chk Total: A i nt Check # T 'pe ONES & MUNIENANCE , of 1 : Check SAFETY' k YI�S YJ rNrl/ PiS Check Total: SICNp,L C4-12%RC,ES SICNP,L CI S Check Ibtal: 7.70 13.25 - 21.06 - 21.06 223.37 18.05 18.05 20.00 20.00 12.78 12.78 32.58 32.57 51.74 51.72 16.01 16.00 300.11 526.29 24.37 24.37 163.20 163.20 326.40 249.39 32.09 281.48 00055460 r 00055461 MN 00055462 Ma 00055463 MST 00055464 M' 00055465 M' 00055475 M' South Tahoe P.U.D. 12/23/03 PAYMENT O F CLAIMS R E P O R T 12/19/2003-01/02/2004 TUE, EEC 23, 2003, 9:51 AM - -req: DCUGLAS -- -leg: GL JL - -loc: CM11E - -- -jab: 293529 ##J7389-- -prog: CK509 <1.07 >- -report ii Default Selection: Creek Stock ID: AP ; Check Types: NW,Fit,RV,VH Vexzbr Nare Account # Eepartnent PACIFIC BELL/WCRLD:CM PEMSUS SATELLITE TV m:. PETTY CASEI 10 -02 -6310 10 -05 -6310 20 -05 -6310 10 -39 -6310 20 -39 -6310 10 -21 -6310 20 -21 -6310 PD[EPS_ REPAIR DUJIM ENT REPAIR FINANCE FIDE AtMENISIRATT N PLVENISIRATICN 10 -27 -4830 DISIRICr INFCIVATICN 20 -27 -4830 DISIRICT IITCN 10 -00 -6520 10 -01 -6200 20 -01 -6200 20 -01 -6250 20 -02 -6051 10 -02 -6200 20 -02 -6200 20 -02 -6520 10 -04 -6200 10 -05 -6200 20 -05 -6200 10 -06 -6520 10 -07 -6200 20 -07 -6200 10 -19 -4820 20 -19 -4820 10 -21 -4820 20 -21 -4820 10 -21 -6200 20 -21 -6200 10 -21 -6621 GENERAL & AIIMINISIRATTCN LNEERSTUND REPAIR LtICIERMaND REPAIR INEEMRCUND REPAIR MAPS PUMPS PUvIPS RIPS HOW DIUIPMENT REPAIR EQUIPMENT REPAIR OPEPATTC1 S LAB 1 ATC E Y LABCRATCRY ECIARD OF DS BCARD OF At UMSIRATT S 1 ALMINISTRATTCN AEM NISIRATICN ACKI ISIRATICN tescr-ipticn TELEPHJNE TELEFIENE TELEPHME TELF'>F TELEPHONE TELEPHONE T•.r EEH NE Check Ibt•al : SUBSCRIPITCN5 OCPENSE SUBSCRIPITCNS EXPENSE Check Tbtal: '1-RA TRA LUES PIMP TRAVEL TRAVEL ID. 91 ID 1 2 IV'.F "1 1 IRA TRA l TRAVEL 1" /IDUCATICN PS FIC ATI 'IRA 1 t. /TICK TRAVEL i� 1 Q. /FTICN Oral SUPPLIES OM 10E SUPPLIES OneiCE SUPPLIES 0H 10E SUPPLIES TRA 1 /Ea3MTICN !!/ TICK • TRAVEL CN PRGR Ar .nmt Check # Type 28.94 7.24 7.23 7.11 7.11 7.85 7.84 73.32 00055474 NW 179.50 179.50 359.00 00055466 NW 1.99 17.00 10.00 10.00 20.00 17.00 17.00 2.50 0.71 5.00 5.00 2.50 8.50 8.50 2.95 2.95 14.96 14.96 7.40 7.40 40.81 salth � P.U.D. 12/23/03 PAYMENT CLAIMS 5 12/W003-01/02/2004 23, 2003, 9:51 AM �� -1�' CN B 293529 #l389 -- -per 09 <1.077 > -- id: Default Selection: Vendor Name Check Stock ID: AP ; Check 'Types: NW,PN,RV,VH Amount # DepartmEnt 20-21-6621 AlYDNISTRATICN 10 -22 -6079 HIM RESOURCES 20 -22 -6079 }IV AN RESOURCES DIREC`IcR 10 -22 -6200 HUVN RESOURCES 20 -22 -6200 RUVVN RESOURCES DIREtIDR 10 -22 -6520 HCNAN RESOURCES 20 -22 -6520 HI1'N RESCIRCES DIRECICR 10 -27 -6200 DISTRICT INKENNTICN 20 -27 -6200 DISIRIC'T INECEMATICN 10 -28 -8285 ALPINE CIY 10 -29 -6075 20 -29 -6075 ENGIIJ 10 -29 -6200 ENSINEEREZ 20 -29 -6200 Ei3IL EERt 10 -37 -4820 II'ATICN SYSTEMS 20 -37 -4820 INECRNATICN SYSIIIv6 10 -37 -6200 INFORATICN SYSTEMS 20 -37 -6200 INECFMTICN SYSTEMS 10 -38 -4820 CUSTOMER SERVICE 20- 38 -482Q CUSICNER SERVICE 10 -38 -6200 CUEICNER SERVICE 20 -38 -6200 CUSICMER SERVICE 10 -38 -6520 CUSICMER SERVICE 20 -38 -6520 COMMIT. SERVICE 10 -39 -4810 FINANCE 20 -39 -6200 FINANCE 10 -39 -6520 FIDE 20 -39 -6520 FIRANCE 10 39 -6200 FINANCE PRECISION SCIENTIFIC INC 10 -07 -6025 LABS 20 -07 -6025 IAB2RP Descripticn '1VE & RE3INIIICN PR3R. SAFETY PXGRAMS SAFETY PROGRAMS i o 1 e. TRAVEL TRAVEL TRA 'IRA ALP SAFETY TRAVEL SAFETY /t'ICN D 1 e. /EDUCATICN i 1 CI�TTY 1 F A_ ICN R�r PHYSICALS CN /F CU:ATICN OFFIe OFFICE SUPPLIES IRA i c./EUCATICN TRAVEL ID 1 e../EaTATICN OFFIS SUPPLIES OAS SUPPLIES /'ICN app.,. 012,0 e. /E UMTICN SUPPLIES /ATICN 041. ra. DI ID ��. TRA SUPPLIES TR AVEL / Chedc. Ibtal: RANI' LAB:RAMEY EQUIPMENT Amour-it Check # Ty e 40.81 5.05 5.05 8.50 8.50 8.98 8.98 5.50 5.50 7.51 2.50 2.50 6.19 6.19 6.30 6.30 7.05 7.05 9.75 9.75 25.50 25.50 35.00 35.00 2.31 69.22 17.79 17.79 2.31 69.22 684.73 00055468 144 17.44 8.26 S o u t h T a h e P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/19 2003 - 01/02/2004 'I[JE, DEC 23, 2003, 9:51 AM - -red: DCULPS- - -leg: GL 3L- -loc: CNSiaE-- - -job: 293529 #77389-- -prog: 09 <1.07 >-- report id: Default Selection: Check Stock ID: AP ; Check Types: M'T, ITT, RV, VH Vendor Narre Account # Depart rent PFO LEISURE Print -to -Mail RADIO SHACK REND DRAIN OIL SERVICE SIERRA ENVIRCNMENIAL SIERRA FOOTHILL LABCRATCRY SIERRA PACIFIC PCWER. SIERRA SPRING WATER CO 10 -21 -6621 AIIAINISIRATICN 20 -21 -6621 ALNIJIQISIRATICN 10 -37 -4920 INEUMTDaq SYSTEMS 20 -37 -4920 INEU `YATTCN SYSIEIVE 10 -28 -6310 ALPINE OUTIY 10 -03 -6041 ELECTRICAL SEDP 20 -03 -6041 E EC IRTCPL SHOP 10 -05 -4630 EQUIPMENT REPAIR 20 -05 -4630 BWII1MENT REPAIR 10 -07 -6110 LABORATCRY 10 -07 -6110 LAS 10 -00 -6330 COAL & ALMINISIRATICN 20 -00 -6330 COAL & ALMINISIRATTCN 10 -01 -6520 UNEERGROUND REPAIR. 20 -01 -6520 LEDERGRal4D REPAIR 10 -02 -6520 PUMPS 10 -03 -6520 ELECERIM SHOP 20 -03 -6520 ELECIRTCAL SHOP Description Check lbtal: INCENITVE & RHOJCINTITICN PRSR IN NTIVE & REEM\ITTICN PR,GR Check Tbtal: MN= PRI= Check Tbtal: TEL>E BUILDINGS HUIIDIl�.a''S Check Tbtal: OIL & LIH IG NIS OIL & LLJE42ICANIS Check Ibt-a1 : E EC"III EI= SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES Check Tbtal: Ciack Tbtal: Check Tbtal: 11 P2 Amumt Check # Type 25.70 00055469 NW 548.06 548.05 1,096.11 00055471 Ma 29.05 29.06 58.11 00055470 WI 66.33 56.30 56.29 178.92 00055472 MAT 15.00 15.00 30.00 00055473 Ma 316.00 316.00 00055477 Ma 150.00 150.00 00055478 Ma 54,441.63 18,048.12 72,489.75 00055479 MAT 24.77 24.80 8.27 8.27 8.27 south Tahoe P.U.D. 12/23/03 PAYMENT OF CLAIMS REPORT 12/1003- 01L02/20 UE, 12 23, 2003, 9:51 AM - -req: DCt -- -leg: 3L- -loc: CNS1IE - - - -7 �; 293529 PJ738 per: <1.0 >--report id: Default Selection: CheCk SW& ID: AP Check Types: MAT,BW, RV,VH Va.-ear Narre Amt # Ixsuestffent 10- HEAVY FAINTENANCE 10 -06 -6520 OPERATIC 10 -05 -6520 EQUIPMENT REPAIR 20 -05 -6520 EQUIPMENT REPAIR 10 -28 -6042 ALPINE COUNTY 20 -01 -6052 LLB REPAIR 20 -29 -8401 II3 10 -37 -8448 INFORMATION SYSTEMS 20 -01 -6052 tLEERGROUND REPAIR SIERRA TAhrE RED MD( IH L SIGN COUP SCID BI -IaH INC. TRPA EIBEPRINT CARKN AREA NBNS INEE FENCE CDINC TAHOE M3[NTAIM NEWS 20 -02 -4820 20 -29 -8460 10 -29 -8235 10 -22 -4930 20 -22 -4930 10 -28 -7473 10 -28 -6042 PLPIPS EMINEERILZ 10 -27 -6620 20 -27 -6620 RESOURCES D DISTRICT DISTRICT �CN Description SUPPLIES SUPPLIES SUPPLIES SUPPLIES GUMS & MINIENPINCE Total: Check PIPE, OAS, & Check Ibtal: CUSTOMER VICE Check Total: SFIWR, IFAS (RED ) _ ,Ibtal : Ohi lad PIPE, COVERS, & MANECIES Check dal: OFFICE SUPPLIES ELKS cwB WELL REERILL FACILITY SZLIDCEt 'Ibtal : ADS/I N2TICES A1rIS /1IIML NXICES O Ibtal: FENCE ICR VALVE SIB GROU S & MINIEMEE TDtal : PUBLIC RE ATICNS EXPENSE PUBLIC RELATIONS EXPENSE pfft.mt Check # Type 33.06 33.06 8.27 8.27 8.27 165.31 00055480 I`' 178.57 178.57 00055481 MAI 23,204.74 23,204.74 00055482 MAI 4,650.00 4,650.00 00055483 MCI 1,500.00 1,500.00 00055484 MAI 19.31 141.57 45.05 205.93 00055485 NW 447.30 447.29 894.59 00055486 WW 2,020.00 1,156.00 3,176.00 00055487 NW 112.50 112.50 Saith T a h o e P.U.D. 12/23/03 PAYMENT O F CLAIMS REPORT 12/19/2003-01/02/2004 CKRD 13 TUE, DEC 23, 2003, 9:51 AM - -req: MUMS—leg: GL JL - -loc: CNSI1E - -- -jab: 293529 #.77389 -- -per: a5.09 <1.07 >- -repot id: Default Selecticn: Check Stock ID: AP ; Check Types: MA7,111AI,RV,VH Verrbr Nacre Account # Department U S A RIDE! HOOK tNTIED RENTALS a UNTIED ' EC= INC VERIZCN VISIBLE COMPUTER SUPPLY INC 20 -27 -6660 DISIRICT IITCN 10 -04 -6071 HEAVY MDLINIEWNCE 10 -04 -6021 HMVY MUNIENANCE 10 -06 -6042 OPERATIONS 10 -06 -6025 OPERATIONS 10 -04 -6023 HEAVY NAINIEN NCE 10 -04 -6042 HEAVY NAIlNI NCE 10 -00 -0421 GENERAL & ALNIINISIPATION 10 -28 -6310 ALPINE COCNIY 10 -37 -4920 II TICK SYSTEMS 20 -37 -4920 II TICK SYSIH'E W I P I VEEIERN INDL PARIS INC 10 -05 -6011 IIaU'IAvaiT REPAIR 20 -05 -6011 EQUIFF NT REPAIR WALLACE, P LJUNE 20 -19 -6200 BOARD OF D]REK IC7RS WATER EGUCATTCN FUNDATICN 10 -21 -6250 ALNIINISIRATICN Descripticn WATER CCNSERVATICN EXPENSE Check Total: CRY SUPPLIES R`9ENT C1NCS & P/ELDG EW Check Total: C1RaJNDS & IvAINIENANCE Ibtal SFDP SUPPLY INVENICRY Check 'Ibt-a1 : TELL -ENE Ch-c< Total : PRINTING Check Total: AUIC KITIVE AUICM7TIVE Check Total: TRAVEL/NEE;= /ECU=CN Check Total: DUES /AEvEERS HIPS /CERTTFICP,TI Amount Check # Type 250.00 475.00 00055488 NW 320.29 373.28 275.81 523.76 230.23 1,723.37 237.44 237.44 139.43 139.43 363.43 363.43 16.26 23.17 39.43 14.45 14.45 28.90 50.40 50.40 162.50 00055490 NW 00055491 NW 00055492 NW 00055493 MN 00055494 NW 00055495 NW 00055496 NW South Tahoe P.U.D. 12/23/03 PAYMENT O F CLAIMS R E P O R T 12/1 2003 - 01/02/2004 id TUE, L C 23, 2003, 9:51 AM - -x al : DGtJC,[ 5- --1�3: GL JL --loc: 1`i ± - -- -ddb: 293529 #J7389 - - -pr g: 09 <1.0 >--report Default Selection: Check Stock ID: AP ; Check Types: Mn], HW, RV, VH verrbr Narre Acaa.mt # DepartmEnt WEB INC WESTERN ENVIRaMENIAL WESIEIN NEVADA SUPPLY w ZEE MEDICAL SERVICE ZYIX ENVIROIEIZHWILGY 20 -21 -6250 ALNINISIRATICN 20 -02 -7464 PIMPS 10 -07 -6110 LABORATORY 10 -28 -7474 10 -04 -6023 10 -04 -6042 10 -04 -6071 20 -01 -6071 10 -01 -6075 20 -01 -6075 10 -37 -6075 20 -37 -6075 10 -06 -6075 ALPINE ligiVY HEAVY N� HEAVY MAINTENMCE LI1\ID REPAIR 1NDERGRaND REPAIR IN:ER3RCUND REPAIR INECHAATICN SYSIElvIS OPERATICNS INFORMTICN SYSIFNE 10 -07 -6110 LABORATORY 20 -07 -6110 LABORATORY 20 -29 -7046 ENCENEER1N3 Desc ripticn DUBS/MEMBERSHIPS /C=1T= Check Total: SCJ[JJIH UPPER TRUCKEE kk'Ibt a] IA:N=1R= Check Total: WELL ALP OD RANCH LUISE FJJ TJ t FJ UIP B EG SHDP mcums SEDP SUPPLIES Check Total: SAFETY EQUIFYIENI' /PHYSICALS SAFETYEQ7I FMET1 PHYSICALS SAFETY JTII /�IIESICALS SAFETY SAFETY DIQJI TrPIvaTT /HIYSICALS Check. 'Total : M NTTIt fl BAKERSFIELD WEN' 1 Grand Tbtal: • 14 PC Amount Check # Type 162.50 325.00 00055497 MW 1,668.27 1,668.27 00055498 Ma 280.00 280.00 00055499 MAI 271.47 263.55 75.60 25.33 45.99 681.94 00055500 Ma 20.47 20.46 8.46 8.46 76.58 134.43 00055501 M 742.50 1,660.50 1,106.50 3,509.50 00055502 MCI 264,707.12 ' S:OUt.h' Ta"ho. e PUbliC Ut, litY District 1275 Meadow Crest Drive · South Rake Tahoe, · CA 96150-7401 ' ' ' Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM'14.a TO: FROM: ' B°ard of Directors Lisa Coyner, Customer Service Manager MEETING DATE; January 2, 2004 ITEM - PROJECT: LiabilitY Claim Received from Ed Senor, 930 Modesto Avenue REQUESTED BOARD ACTION: Reject Claim DISCUSSION: Pursuant to Section 54956.95 of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED-ACTION: GENERALMANAGERi'' . YES CHIEF FINANclAL oFFICER: YES ~)~ CATEGORY: 'Sewer ' SoUth Ta hoe Public Utility District 1275 Meadow Crest Drive · South Lake Tal~, · CA 96150-740i Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM 14. b TO: Board of Directors FROM: MEETING, DATE: Jim Hoggatt/Construction Manag'edEng~neer, Gary· Kivstad/Legal Counsel JanuarY 2; 2004 ITEM- PROJECT: Conference with Legal CoUnsel- Anticipated Litigation: Pioneer Trail. Waterline Replacement near Filter Plant REQUESTED BOARD ACTION: Direct legal Counsel. DISCUSSION' Pursuant to Section 54956.9(c) of the California Government Code, Closed Session may be held for the conference with legal counsel regarding anticipated litigation. SCHEDULE: COSTS: AcCouNT NO: ' ' BUDGETED-AMOUNT. REMAINING: ATTACHMENTS: CONCURRENCE wITH 'REQUESTED ACTION GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER:'..YEs' NO -7?- CATEGORY:' Water' -.S'OUth Tahoe PUbliC UtiliWDiStrict 1275 Meadow Crest Drive · South Lake Tahoe,, CA 96150-7401' Phone 530 544-~74,1ax 530 541-0614 TO: BOARD AGENDA ITEM 14.c Board of Directors ' FROM: Richard H. Solbrig, General Manager MEETING DATE: JanUary 2, 2005 ITEM, PROJECT: Confe~'ence with Legal Counsel - Existing Litigation: STPUD vs. ARCO, et al., San Francisco County Superior. Court Case No. 999128 REQUESTED BOARD ACTION: Direct staff. DISCUSSION' Pursuant to Section 54956.9(a)of the California Government Code, Closed Session may be held forconference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: · CONCURRENCE WITH REQUESTED AcTiON; GENERAL. MANAGER: YES~(-~.~[ NO CHIEF. FINANCIAL OFFICER.:...YEs. 'I'~YY~· NO -?9- CATEGORY: Water South Tahoe.....--:';.'" PUblic Utility District 1275 Meadow Crest Drive · South Lake Tahoe,, CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 TO: FROM': ' MEETING DATE: BOARD AGENDA ITEM'14.d Board of Directors . Richard H. Solbrig/General Manager, Gary Kvistad/Legal Counsel January 2, 2004 ITEM. PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Livestock Company, Inc,, William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM U~ited States District Court for the Eastern District' of California, Sacramento, CA REQUESTED BOARD ACTION' Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regardin.g existing litigation." SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ·ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES' _/f~. NO CHIEF FINANCIAL OFFICER:.'iYES" ~.~y'y~L~ .... NO "" CATEGORy: Sewer · '" · S'oUth Tahoe Pukli.c Utility District 1275 Meadow Crest Drive · South Lake Tahoe,. CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM 14.e TO: FROM: ' BOard of Directors Richard H. Solbrig, General Manager MEETING DATE: January 2, 2004 ITEM, PROJECT: Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to' Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation.· SCHEDULE: COSTS: ACCOUNT NO: BUDGETED-AMOUNT-REMAINING: ATTACHMENTS: coNCURRENcE WITH ·REQUESTED ACTION:. ~ENERAL. MANAGER:" - ..YEs CHIEF. FINANCIAL OFFICER:·. YEs'. .'NO NO CATEGORY: General South Tahoe "'"'; ·: public Utility' District 1275 Meadow Crest Drive · South Lake Tahoe,, CA 96150-7401 ' ' Phone 530 544-6474. Fax 530 541-0614 BOARD AGENDA ITEM' 14.f ' TO: FROM: ' Board of DirectOrs Richard H. Solbrig, General Manager MEETING DATE: January 2, 2004 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Association, et al., County of El Dorado, Superior Court Case No. SC20010165 REQUESTED BOARD ACTION: Direct staff DISCUSSION: Pursuant to Section ~4956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT-REMAINING: ATTACHMENTS: cONCURRENCE WITH REQUESTED ACTION:· - GE"Er~, M^,AGER: '..YES' i~.~2'_ CHIEF FINANCIAL OFFICER:. YEs ~/~ N0 ...... ' CATEGORY: 'Water .'NO