06-17-1046,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri • , General Mana • er
Dale Rise, President
James R. Jones, Director
BOARD MEMBERS
Paul Sciuto, Assistant General Mena • er
Mary Lou Mosbacher, Vice President
Eric W. Schafer, Director Chris Cefalu, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 17, 2010
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
June 17, 2010, 2:10 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA
BOARD OF DIRECTORS:
President Rise, Directors Cefalu, Jones, Mosbacher,
Schafer
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Cocking, Bergsohn,
Thiel, Brown, Hoggatt, Curtis, Bledsoe, Swain, Nolan,
Attorney Kvistad
GUESTS:
Robert Herrera/Teichert Construction, Bryon Schwartz/
Bob Dog Pizza, Kathryn Reed/Lake Tahoe News,
Ernie Claudio
ROLL CALL
Linda Brown led the pledge to the flag. PLEDGE OF ALLEGIANCE
Moved Mosbacher / Second Schafer / Passed
Unanimously to approve the Consent Calendar as
submitted:
a. Annual Software Support Costs for Utility Billing
Software - Approved payment to Springbrook Soft-
ware, Inc., for software support in the amount of
$19,185.67 plus tax;
b. Luther Pass Pump Station Power Generation
Facility - Approved Change Order No. 1 to Sierra
Nevada Construction, Inc., in the amount of
$37,645;
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - JUNE 17, 2010 PAGE - 2
c. 2010-2011 Sodium Hypochlorite Supply Drums - CONSENT CALENDAR
Awarded bid to the lowest responsive, responsible (continued)
bidder, Sierra Chemical Co., in the estimated
amount of $1 1,333.10;
d. 2010-2011 Sodium Hypochlorite Supply Totes -
Awarded bid to the lowest responsive, responsible
bidder, Sierra Chemical Co., in the estimated amount
of $17,936.93;
e. Approved Regular Board Meeting Minutes:
May 20, 2010.
ITEMS FOR BOARD ACTION
Teichert Construction requested they be allowed to
replace the DBE subcontractor they listed in the bid
documents, LDL Trucking. LDL Trucking informed
Teichert that they could not furnish the trucking as
quoted in the bid since the rate they submitted was
not prevailing rates. The District sent LDL Trucking
a notice of Teichert Construction's request to substitute
another subcontractor in their place and LDL Trucking
did not object.
Teichert Construction will provide the information con-
cerning the subcontractor to be substituted for LDL
Trucking so the District can review that subcontractor's
qualifications and determine compliance with the re-
quirements of the contract documents.
Moved Schafer / Second Cefalu / Passed Unanimously
to approve Teichert Construction's request to replace
the approved subcontractor, LDL Trucking, that was
listed in the bid documents.
12" STEEL WATERLINE REPLACE-
MENT AND HIGHWAY 50 UTILITY
RELOCATION PROJECT
Campbell Construction has the contract to install 1,261 2010 WATER METER
meters in the county areas. During the course of meter INSTALLATION PROJECT -
installations, they have encountered changed conditions PHASE 2
including deeper excavations, the need for additional
fittings, and the occurrence of groundwater.
The additional depth is necessary to connect the
existing curb stops that are deeper than the 40 inches
anticipated and shown on the plans. The additional
depth is often associated with groundwater, which
must then be pumped. Additionally, the excavated
material is often too wet to use as backfill, which
then requires offsite hauling and the import of suitable
backfill material. Additional fittings are often necessary
to adjust for unique horizontal and vertical adjustments
for connection to existing services and to negotiate
around utilities and other obstacles.
REGULAR BOARD MEETING MINUTES - JUNE 17, 2010
PAGE -3
John Thiel explained the three parts of the change
order: costs incurred due to changed conditions, costs
of installing additional fittings, and costs for additional
excavation depth. He reviewed impacts to the grant
and determined since no match was required for the
water meter installation grant, that this change order
and any additional change orders, can be applied as a
match for the grant the District will receive from the
USFS Fire Partnership.
Moved Jones / Second Schafer / Passed Unanimously
to approve Change Order No. 1 to Campbell Construction
Company, Inc., in an amount not to exceed $452,000.
2010 WATER METER
INSTALLATION PROJECT -
PHASE 2
(continued)
John Thiel reported eight bids were received at the NORTH APACHE BOOSTER
June 10 bid opening. After review and analysis of each STATION PROJECT
bid, staff found that the lowest bid contained one
deviation that is considered to be minor. This project is
funded by a USFS Fire Protection grant and the lowest
bidder complied with all bidding and funding requirements.
Moved Mosbacher / Second Cefalu / Passed Unanimously
to waive the minor bid deviation, and award bid to the
lowest responsive, responsible bidder, Thomas Haen
Company, Inc., in the amount of $1,027,749.
Bryon Schwartz, owner of Bob Dog Pizza, reported COMMENTS FROM THE AUDIENCE
to the Board that he found the water connection fees
quoted for the new building he is planning to be excessive.
A Board member will be assigned to work with staff to
try to develop options to present to Mr. Schwartz before
the July 1 connection fee increase takes place.
The District and City staff met on June 11 to discuss
the District's proposal to mitigate the financial impacts PROJECT NO. 2
to the District from Redevelopment Agency Project
No. 2. A draft proposal was developed based on those
discussions and is being reviewed by City staff and
council. Richard Solbrig reviewed the terms of the
proposal with the Board.
CITY REDEVELOPMENT AGENCY
No Board action was taken.
Moved Schafer / Second Jones / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $1,070,729.59.
Water and Wastewater Operations Committee Meeting: BOARD MEMBER STANDING
The committee met on June 14. Minutes of the meeting COMMITTEE REPORTS
are available upon request.
The purveyors will submit projects to apply for the sur- EL DORADO COUNTY WATER
plus money in the water agency's budget. The next AGENCY PURVEYOR REPORT
meeting will be held August 11. The September meeting
will be held in South Lake Tahoe at the District.
REGULAR BOARD MEETING MINUTES - JUNE 17, 2010 PAGE - 4
Director Mosbacher reported on her attendance at the
Meyers Round Table meeting: District staff displayed
plans of the Meyers Waterline project, CalTrans work
on Highway 89 is down to one season, the California
Conservation Corp is interested in installing a bike trail,
and the old Tveten building cannot be demolished until
underground tanks and other damages are addressed.
Lake Valley Fire Protection District would like to raise
money for a new tanker by charging for fire protection
on vacant lots.
The California Conservation Corp will remove two
buildings from their site in Meyers and build two 2 -story
buildings. Richard Solbrig added that CalTrans refused to
issue a permit for a waterline in the right-of-way and
are requiring it be placed in parking lots around Lira's
Market and the golf course, so those sections will have
to be installed at night in order not to impact their
businesses and income.
General Manager: Richard Solbrig reported that the
District is included on the supplemental short list for
the Proposition 50 grant. This will pay for the first
portion of the Sierra Tract waterline project, and the
water conservation program.
Assistant General Manager/Engineer: Paul Sciuto
reported on the progress of the water meter installation
project to date.
District Information Officer: Dennis Cocking reported
the proposal received from Meta Research for the
customer satisfaction survey was distributed to
Board members. The survey will be done this fall.
Manager of Field Operations: Randy Curtis reported
he will attend a partnership meeting for the FOG
(Fats, Oils and Grease) program to develop a uniform
program for the agencies around the lake to follow.
BOARD MEMBER REPORTS
GENERAL MANAGER REPORT
STAFF REPORTS
3:30 - 3:45 P.M MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Li
Pursuant to Government Code
Section 54956.9(b)/Conference
with Legal Counsel -Anticipated
Litigation (One Case)
REGULAR BOARD MEETING MINUTES - JUNE 17, 2010 PAGE - 5
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel — Existing
Litigation re: Meyers Landfill Site:
United States of America vs. El
Dorado County and City of South
Lake Tahoe and Third Party
Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of Ca.
Pursuant to Government Code
Section 54956.9(a)/Conference
with Legal Counsel — Existing
Litigation re: False Claims Act Case:
United States, the States of
California, Delaware, Florida,
Nevada, and Tennessee and the
Commonwealths of Massachusetts
and Virginia ex rel. John Hendrix v.
J -M Manufacturing Company, Inc.
and Formosa Plastics Corporation,
U.S.A., Civil Action No. ED CV06-
0055-GW, United States District
Court for the Central District of CA
4:15 P.M. ADJOURNMENT
ATTEST: -CL
Katy Sharp, ler k oftheoard
South Tahoe ublic Utility District
Dale Rise, Board President
South Tahoe Public Utility District
r
BOARD OF DIRECTORS MEETING
GUEST SIGN -IN SHEET
DATE: CU 1 1 f
IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY,
NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.
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