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07-15-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri•, General Mana•er Dale Rise, President James R. Jones, Director BOARD MEMBERS Eric W. Schafer, Director Paul Sciuto, Assistant General Mana.er Mary Lou Mosbacher, Vice President Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 15, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 15, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, Schafer, Mosbacher STAFF: Sharp, Sciuto, Hughes, Hoggatt, W. Stanley, Swain, Bledsoe, Brown, Cocking, Attorney Herrema. Richard Solbrig participated in closed session discussions via teleconference. GUEST: Ken Weitzman ROLL CALL Jim Hoggatt led the pledge to the flag. PLEDGE OF ALLEGIANCE Ken Weitzman relayed his dissatisfaction with the public relation efforts associated with the water meter installation project in the Angora Highland area. He suggested that since the District did not successfully achieve an exemption from this legislation, that the Board file a lawsuit against the state for their mandate to install water meters in the Tahoe area since it has an aquifer that is not accessible to any other District in California. He stated the $5M grant was a waste of taxpayers money. He also requested information about the billing method once meters are installed. Director Schafer commented that the delinquent accounts listed in the unpaid assessments (Consent Item i.) increased by 75% over last year. He speculat- COMMENTS FROM THE AUDIENCE CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - JULY 15, 2010 PAGE - 2 ed it could be a result of the poor economy, but even CONSENT CALENDAR ke so, the District has a responsibility to collect funds (continued) owed. Staff noted that the lenient shut-off practice, and the quarterly billing period allows a longer time period for balances to accrue. The District's policy is stricter than the actual practice has been and it may be time to adhere more to the policy. Moved Mosbacher/ Second Schafer / Passed Unanimously to approve the Consent Calendar as submitted: a. Purchase of Computers for Fiscal Year 2010-2011: Authorized purchase of budgeted computers, for the estimated amount of $79,200 (including tax); b. Geographic Information Systems - Approved Task Order No. 13 to Arete Systems to provide consulting and support services, in the amount of $46,980; c. Filter Rehabilitation - Authorized staff to advertise for bids; d. Purchase of Butterfly Valves for Headworks Rehabilitation Projects - (1) Determined that special circumstances exist such that compliance with the District's purchasing policy bidding procedures for the purchase of two long -lead butterfly valves would not produce an advantage to the District or would be impractical; (2) Deter- mined that the District's competitive bidding procedures should be waived in this instance; and (3) Authorized staff to purchase two long -lead butterfly valves in the amount of $21,1 16 (plus tax, freight and shipping); e. Luther Pass Pump Station Standby Power Generator Facility - Approved the no cost Change Order No. 2 to Sierra Nevada Construction, Inc.; f. Headworks Replacement Project Phase 1 - Approved the no cost Change Order No. 1 to Evans Brothers, Inc.; g. B-line Revegetation Project - (1) Approved Change Order No.1 for Kelley Erosion Control, Inc., in the amount of <$31,900>; (2) Approved the Project Closeout Agreement and Release of Claims; and (3) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; h. Approved Regular Board Meeting Minutes: June 17, 2010; 46, REGULAR BOARD MEETING MINUTES - JULY 15, 2010 PAGE - 3 i. Unpaid Assessments — Adopted Resolution No. 2884-10, authorizing delinquent accounts be added to the 2010/11 El Dorado County Tax Assessor's Roll. CONSENT CALENDAR ITEMS FOR BOARD ACTION The City and District have been working together to CITY REDEVELOPMENT AGENCY negotiate terms of both agreements: the Redevelopment PROJECT NO. 2 Project No. 2 Settlement Agreement, and the City Water MOU (Memorandum of Understanding). The City Council CITY WATER MOU approved both agreements with one motion at their July 13 meeting with direction that staff finalize the agreements, and if there were substantial changes, to bring it back for further consideration. No Board action. (See Page 5 - The City Water MOU was added by addendum for Board action to authorize immediate execution of the agreement.) Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $1,606,198.15. Water and Wastewater Operations Committee Meeting: BOARD MEMBER STANDING The committee met on July 12. Minutes of the meeting COMMITTEE REPORTS t, are available upon request. Discussion included what should be done with the old post office on Black Bart, that is located on District property. Director Schafer reported a neighbor by the Echo View Tank project site was highly complimentary of the work being done, and on the professionalism of the contractor, K.G. Walters. The purveyors submitted their funding requests, and now EID has come forward with a request for reim- bursement of funds spent on Fazio water rights, and propose $400,000 for EID, and $200,000 for George- town Divide. This new proposal seemed to have been considered only between EID and the water agency since neither Georgetown Divide or our purveyor board representative did not know about the request. EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT Director Mosbacher reported on problems she had BOARD MEMBER REPORTS when fulfilling the guidelines of the wellness program. Director Schafer reported the District hosted a meeting and tour with the biosolids manager from CASA (California Association of Sanitation Agencies). The kowtour included the wastewater treatment plant, and Bently Agrowdynamics biosolids and composting areas. REGULAR BOARD MEETING MINUTES — JULY 15, 2010 PAGE — 4 He also reported that the use of ethanol without testing for its waste by-products has proven to be harmful and is creating aquatic dead zones. President Rise brought up the shut-off policy for delin- quent accounts. Staff will discuss associated issues, develop a recommendation, and report back to the Board at a future Board meeting. Assistant General Manager/Engineer: Paul Sciuto reported on three items: 1) Water Meter Installation Projects - Teichert Construction is making excellent progress, and has installed 1,000 meters out of 1,519, and will be done in approximately four weeks. Campbell Construction has installed 524 meters out of 1,261 called for in their contract. Some installations at Angora may be deleted from the contract. Calls from residents are being addressed. Work at Lira's is going smoothly. 2) Wastewater Flows Over 4th -of -July Holiday Period - The Tribune reported there were over 250,000 people in town over the holiday, but the flows did not reflect that, with only 5.71 mgd received on July 4th. Average flow thoughout the year is about 4 mgd per day. The flow on July 4th last year was approximately 6 mgd, and the previous year was 5.82 mgd. Water production was at 11 M gallons, which was 10M gallons more than last year. This must be due to more people and more irrigation. 3) On July 9, in Alpine County, a small leak was discovered in the inverted siphon that goes along side of Diamond Valley Road, under the creek, and back up to the side. It was leaking and bubbling up, and recycled water was discharged to the creek. It is estimated approximately 12,000 gallons leaked from the pipe. The 24" pipe carrying recycled water to ranchers was shut down, and water is now being conveyed through the 30" pipe, so water deliveries are not being inhibited. Lahontan and Alpine County Health were notified and are expected to be in contact. Clerk of the Board: Kathy Sharp reported an ethics training webinar will be held for three board members on July 16. District Information Officer: Dennis Cocking reported he distributed a state budget update and the post retire- ment provisions of the pension system will be reviewed. He also reported a customer sent an email complimenting staff member Phil McNamar on his exemplary response to a reported leak. BOARD MEMBER REPORTS (continued) STAFF REPORTS REGULAR BOARD MEETING MINUTES - JULY 15, 2010 PAGE - 5 3:15-3:20P.M. MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. 3:55 P.M. An additional item was brought to the Board's attention subsequent to the posting of the regular Board meeting agenda. The Water MOU (Memorandum of Understand- ing) between the District and the City of South Lake Tahoe was approved by the City Council in the same motion that they approved the Redevelopment Project No. 2 settlement agreement, and the District Board should take action as a good faith measure to enable the City to finalize the agreement. Move Schafer / Second Rise / Passed Unanimously to add the City Water MOU to the agenda for immediate action. Pursuant to Government Code Section 54956.9(b)/Conference with Legal Counsel -Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, U.S. District Court for the Eastern District of Ca. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel — Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055-GW, United States District Court for the Central District of CA RECONVENED TO OPEN SESSION ADDENDUM TO THE AGENDA: CITY WATER MOU REGULAR BOARD MEETING MINUTES - JULY 15, 2010 PAGE - 6 Moved Schafer / Second Rise / Passed Unanimously to authorize execution of the Water MOU regarding fees and charges between the District and City, including minor language changes as staff deems necessary. CITY WATER MOU 4:00 P.M. ADJOURNMENT ATTEST: Dale Rise, Boar President South Tahoe Public Utility District Kathy Sharp Clerk of thei.8oard South Ta Public Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.