08-05-10SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri•, General Mana•er
Dale Rise, President
James R. Jones, Director
BOARD MEMBERS
Eric W. Schafer, Director
Paul Sciuto, Assistant General Mana•er
Mary Lou Mosbacher, Vice President
Chris Cefalu, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 5, 2010
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
August 5, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA
BOARD OF DIRECTORS: ROLL CALL
President Rise, Directors Cefalu, Jones, Schafer, Mosbacher
STAFF:
Solbrig, Sharp, Hughes, Bird, Morse, Bledsoe, M. Alsbury,
Cocking, Brown, Curtis, Hoggatt, Henderson, Johnson,
Attorney Herrema
Hal Bird led the pledge to the flag. PLEDGE OF ALLEGIANCE
Sarah Jones, who recently filled the Water Conservation INTRODUCTION
Specialist position, was introduced to the Board.
Moved Mosbacher / Second Schafer / Passed Unanimously
to approve the Consent Calendar as submitted:
a. Slope Mower (Alpine County) - Authorized staff to
advertise for bids;
b. Annual Software Support Costs for Financial / Human
Resource Software - Approved payments to SunGard
Public Sector for annual maintenance costs in the
amount of $15,921.46, plus tax;
REGULAR BOARD MEETING MINUTES - AUGUST 5, 2010 PAGE - 2
c. Uniform and Linen Service Contract - Authorized a CONSENT CALENDAR
two-year contract renewal with AmeriPride Uniform (continued)
Services in an estimated amount of $24,000 per year;
d. Twin Peaks Booster Station - (1) Approved Change
Order No. 3 for Resource Development Company,
Inc., in the credit amount of <$3,876>; (2) Approved
the Project Closeout Agreement and Release of Claims;
(3) Authorized staff to file a Notice of Completion with
the El Dorado County Clerk;
e. 2010 Legal Review of Front -End Specifications -
Approved proposal and authorized execution of a
contract with Best, Best & Krieger, LLP, in the amount
of $20,900;
f. Approved Regular Board Meeting Minutes:
July 1, 2010;
g. Approved Regular Board Meeting Minutes:
July 15, 2010.
ITEMS FOR BOARD ACTION
Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $4,872,419.34
This item was added by an addendum to the agenda. All PRIMARY CLARIFIER #1 DRIVE
noticing requirements were met.
After 35 years of service, primary clarifier #1 finally wore
out and needs to be replaced. It is important that it match
and be compatible with primary clarifier #2.
Moved Mosbacher / Second Jones / Passed Unanimously
to: (1) Authorize waiving bidding procedures due to single
source supply and requirement for compatibility with exist-
ing equipment; and (2) Approve purchase of one primary
clarifier drive from EIMCO Water Technologies in the amount
of $46,667.
Water and Wastewater Operations Committee Meeting:
The committee met on August 2. Minutes of the meeting
are available upon request. Staff explained that in order
for consultants to complete work on projects in Alpine
County, it will be necessary to discontinue cattle grazing
for the next two seasons.
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - AUGUST 5, 2010 PAGE - 3
A special meeting will be held to determine which projects EL DORADO COUNTY WATER
qualify to receive funding from the $900,000 that had AGENCY PURVEYOR REPORT
been held in reserves.
Director Schafer reported the recent ACWA newsletter BOARD MEMBER REPORTS
contained an article about the Yorba Linda water district
being sued for inadequate water service for fire suppression
and damage to private property. He suggested impacts
of the case be monitored.
President Rise reported on two items:
1) He signed the City Redevelopment Settlement Agree-
ment and the MOU between the District and the City
regarding Fees and Charges during a photo shoot with
City and District representatives.
2) It has been 12 years since the Board has requested
RFPs for legal services. The Meyers Landfill case is nearly
complete, and the timing seemed right to solicit RFPs. It
was the consensus of the Board to add this topic to the
next agenda for further consideration.
Richard Solbrig reported on two items:
1) Proposition 50 Supplemental Grant - The group was
successful in obtaining 60% of the amount applied for.
From that, the District will receive $1.2M, which will fully
fund the water conservation program for the next two
years.
2) The District will participate in efforts by the City of South
Lake Tahoe and the school district to paint murals on three
of the District's water storage tanks. The tanks are currently
covered in graffiti and have been tagged by gangs. It is
hoped that the murals will help beautify the community,
and discourage graffiti/tagging.
Chief Financial Officer: Paul Hughes reported on two
items: 1) Expenditures in the District's 2009/10 travel,
training, meetings and education budget were 29%
below the amount budgeted. Money was spent to main-
tain required certifications, but not on general education.
However, the District does support training, and the total
investment is less than 1/2 of 1% of the budget as a whole.
2) He distributed copies of Tahoe City PUD's water rate
study to show the Board an example of the tiered water
meter rate structure, and explained ratios of fixed and
variable costs. The District will solicit RFPs for a similar rate
study in October to prepare for billing beginning in January.
Senior Engineer: John Thiel reported on the status of
both water meter projects.
GENERAL MANAGER REPORTS
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - AUGUST 5, 2010 PAGE - 4
Customer Service Manager: Tim Bledsoe gave an update STAFF REPORTS
on payments received prior to submitting the tax roll (continued)
assessment to the County next week.
The Board did not enter into closed session to discuss
items listed on the agenda. The meeting was adjourned
at 2:45 P.M.
ATTEST: ri
ADJOURNMENT
Dale Rise, Board President
South Tahoe Public Utility District
Kathy Sharplerk of the BKard
South Taho ublic Utility District
r
BOARD OF DIRECTORS MEETING
GUEST SIGN -IN SHEET
DATE: J ` /
IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY,
NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.