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08-19-10SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er Paul Sciuto, Assistant General Manager Dale Rise, President BOARD MEMBERS James R. Jones, Director Eric W. Schafer, Director Mary Lou Mosbacher, Vice President REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 19, 2010 MINUTES Chris Cefalu, Director The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 19, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones. Director Schafer was excused for District business. Director Mosbacher was absent. STAFF: Solbrig, Sharp, Sciuto, Hughes, Cocking, Bledsoe, Hoggatt, Curtis, Nolan, Henderson, Sherman, Rasmussen, Attorney Herrema GUEST: Bruce Budman ROLL CALL Jim Hoggatt led the pledge to the flag. PLEDGE OF ALLEGIANCE Bruce Budman, a customer in the Angora fire area, requested water billing be suspended since he has not been able to rebuild and the property is basically a vacant lot. Staff was directed to discuss the situation with Mr. Budman. COMMENTS FROM THE AUDIENCE A moment of silence was held to honor the passing of MEMORIAL District employee, Bob Schultz, who worked in the Operations Department for the past eight years. It was sadly noted that the community suffered the loss of another member, Kaleb Curtzwiler. REGULAR BOARD MEETING MINUTES - AUGUST 19, 2010 PAGE - 2 Action Item b. (Legal Services RFP) was removed from the agenda, and will be placed on a future agenda for consideration by the full Board. Moved Jones / Second Cefalu / Schafer Excused / Mosbacher Absent / Passed to approve the Consent Calendar as submitted: a. Capital Outlay Accounts Rollover - Authorized staff to direct rollover funds budgeted in 2009/2010 fiscal year to the 2010/2011 fiscal year; b. Resolution for Sierra Nevada Conservancy Grant - Adopted Resolution No. 2885-10, approving grant application/funding for the planning phase of the reclaimed water pipeline energy generation project; c. 2010 Meyers Waterline Replacement Project - Approved Change Order No. 1 to Campbell Con- struction Company, Inc., for a credit amount of <$17,797.50>; d. 2010 Water Meter Installation Project Phase 1 - Approved change order to Teichert Construction in the amount of $171,322.07; e. Highway 50 Utility Relocation - Authorized execution of the Caltrans Utility Agreement. The Finance Department was presented with a plaque from the Government Finance Officers Association for the annual CAFR. District staff members were acknowledged for their contributions to the report. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR PRESENTATION: Government Finance Officers Certificate of Achievement for Excellence in Financial Reporting ITEMS FOR BOARD ACTION The District has a significant amount of facilities that do not 2010 CORROSION CONTROL have or are in need of corrosion control. The requested ASSESSMENT PROJECT corrosion control assessment project will outline how to best update, replace, or add additional corrosion control to the aging infrastructure. Upon completion of the assessment, the consultant will provide adequate training and implement an inspection schedule for staff to follow. Three proposals were received for this project. Staff reviewed the proposals based on a pre -determined set of criteria, and recommended the proposal received from JDH Corrosion Consultants (JDH) to provide testing, report on findings, develop a proposed maintenance plan, and provide training. REGULAR BOARD MEETING MINUTES - AUGUST 19, 2010 PAGE - 3 Moved Cefalu / Second Jones / Schafer Excused / 2010 CORROSION CONTROL Mosbacher Absent / Passed to approve proposal and ASSESSMENT PROJECT authorize execution of a contract with JDH in an amount (continued) not to exceed $76,665. Moved Jones/ Second Cefalu / Schafer Excused / Mosbacher Absent / Passed to approve payment in the amount of $1,114,707.29. Water and Wastewater Operations Committee Meeting: The committee met on August 16. Minutes of the meeting are available upon request. President Rise requested that the Black Bart post office issue be put on the Water and Wastewater Operations Committee agenda until a decision is made what to do with it. A meeting was held to determine the projects that qualify to receive funding from the $900,000 reserve fund. The District qualified to receive $192,000 to fund the water meter rate study, and for the arsenic removal project at Airport Well. The District also received $200,000 according to the Policy 5 contract. (This is a percentage of the tax money that was diverted by the water agency.) The District formed a partnership with Georgetown Divide PUD to work together to ensure a fair rate of return of the tax monies collected by the water agency. The next meeting of the water agency will be September 8, in the District's boardroom. The job description for the general manager of the water agency was approved. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT President Rise reported two contractors complained to him BOARD MEMBER REPORTS about the cost to hook into the District's systems for new construction. Paul Hughes stated that the Board set those rates and has the ability to change them. Richard Solbrig reported on two items: 1) Proposition 84 Grant - The District's grant coordinator is working on the submittal with the group partners. Since the amount of money available was reduced and several agencies will be vying for less, a suggestion was made to partner with other groups in the Lahontan region to reduce the competitive process. GENERAL MANAGER REPORTS REGULAR BOARD MEETING MINUTES - AUGUST 19, 2010 PAGE - 4 2) He attended welcoming event for the new city manager, Tony O'Rourke. Mr. O'Rourke will attend a future District Board meeting for further introductions. District Information Officer: Dennis Cocking reported he attended a working lunch with Dianne Feinstein and other stakeholders to discuss the Lake Tahoe Restoration Act, and to prepare for the August 17 Lake Tahoe Summit. He also reported on his attendance at the Summit, where lake clarity was a topic of discussion. Assistant General Manager / Engineer: Paul Sciuto reported the water meter project in the city limits is going very well, and is nearly complete. The project in the county is still underway, and will likely be reduced in scope. Residents in the Angora area were notified that no more meters would be installed this season. The Board did not enter into closed session to discuss items listed on the agenda. The meeting was adjourned at 3:00 P.M. 11 ATTEST: C A -� S`Y_�._2. GENERAL MANAGER REPORTS (continued) STAFF REPORTS ADJOURNMENT Rise, Board Pres'dent South Tahoe Public Utility District Kathy Sharp, Clerk of the Board South Tahoe Public Utility District r BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.