10-21-10SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Dale Rise, President
James R. Jones, Director
BOARD MEMBERS Mary Lou Mosbacher, Vice President
Eric W. Schafer, Director Chris Cefalu, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 21, 2010
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 21, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA
41100 BOARD OF DIRECTORS: ROLL CALL
President Rise, Directors Cefalu, Jones, Mosbacher, Schafer
STAFF:
Sciuto, Sharp, Cocking, Bledsoe, Thiel, Bledsoe, Brown, Bird,
Curtis, Whalen, Johnson, Swain, Morse, Attorney Herrema
GUESTS:
David French and Eric Sapirstein/ENS Resources, Inc.,
Dave Galicia/G. B. General, John Runnels
John Runnels led the pledge to the flag. PLEDGE OF ALLEGIANCE
Moved Mosbacher/ Second Schafer / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Server Virtualization - Authorized staff to purchase
virtualization software and contract with Systems
Technology Associates for implementation services for
server virtualization project, in the amount of $35,848;
b. Headworks Replacement Phase II - Approved finding
that special circumstances exist to warrant that
Duperon Flexrake screens be the sole brand of screens
for the headworks facilities;
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 2
c. Headworks Replacement Phase II - Approved finding CONSENT CALENDAR
that to match or be compatible with the already (continued)
existing study, revision of the Arc Hash analysis must be
by SKM Power Tools Software;
d. 45 Degree Slope Mower - Rejected all bids;
e. 2010 Water Meter Installation Project: Phase 1 - Approved
Change Order No. 2 to Teichert Construction in the
amount of $198,363.34;
f. Approved Regular Board Meeting Minutes:
October 7, 2010.
ITEMS FOR BOARD ACTION
The Department of Dam Safety requires that vegetation
on dams be short in nature to observe burrowing animal
activity, and to ensure thorough inspections can be readily
performed. A 45 degree slope mower is necessary to safely
perform mowing of the four dam faces at the District's
facilities in Alpine County. The mower will be capable of
Cieperforming other tasks and will include a ditch witch
attachment and a broom. There are up to 30 attachments
that can be purchased individually, if desired.
Power Trac is the only company willing to provide a mower
that is consistent with the District's requirements and does
not include other costly features that are not necessary.
Pursuant to the District's Purchasing Policy, when a particular
item is available from only one source, the policy allows an
exemption to the competitive bidding process.
Hal Bird responded to several questions from the Board
and the public, and explained all other options that were
investigated prior to making this recommendation.
Moved Schafer / Second Mosbacher / Passed Unanimously
to: (1) Find that a slope mower meeting the District's require-
ments is available only from Power Trac; and (2) Authorize
staff to negotiate purchase in an amount not to exceed
$47,317.20, plus freight and tax.
45 DEGREE SLOPE MOWER
Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $958,152.44.
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 3
siiir Eric Sapirstein and David French gave a presentation
covering recent achievements that benefitted the
District, and the expected outlook related to continued
efforts in Washington D.C.
Water and Wastewater Operations Committee: The
committee met on October 18. Minutes of the meeting
are available upon request.
The October 13 meeting of the water agency focused
on the need to maintain membership with CABY. The
decision was made not to provide funding in the future
unless the group could provide a compelling reason to
do so. The general manager recruitment process is
underway and interviews will be held November 10.
Director Schafer reported he attended the tour of Alpine
County facilities and appreciated the information pre-
sented to ENS Resources, which will help obtain grants
in the future.
President Rise reported he attended the City of South
Lake Tahoe council meeting where he met the new
4pr executive director of CaIPECO. (CaIPECO will replace
Sierra Pacific Power Company.) The council tabled the
new marijuana ordinance until after November 2
elections are held in order to involve the newly elected
council members. The District will advise of any effects
to the collection or distribution systems.
Assistant General Manager / Engineer: Paul Sciuto report-
ed Teichert Construction installed 1,509 water meters (in
the city) at an average cost of $1,563 each. Problems with
leaking brass fittings are being addressed. Campbell
Construction installed a total of 946 water meters (in the
county) out of 1,261, at an average cost of $1,800 each.
While the District still received the full grant amount, the
state allowed for the reduction in meters installed due to
the difficult circumstances of construction. There are 315
meters left and staff will determine whether to pay a
restocking fee or to purchase them and have District crews
do the installations.
Accounting Technician: Donielle Morse gave an update
on changes made to the employee travel policy.
k
PRESENTATION: FEDERAL LEGISLATIVE
ADVOCACY UPDATE FOR 2010/2011
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER AGENCY
PURVEYOR REPRESENTATIVE REPORT
BOARD MEMBER REPORTS
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 4
The Board did not enter into closed session to discuss items ADJOURNMENT
listed on the agenda. The meeting was adjourned at
3:10 p.m.
tie ATTEST: l 4
Kathy Sha Jerk of the/Board
Dale Rise, Board President
South Tahoe Public Utility District
South Tahoe Public Utility District
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BOARD OF DIRECTORS MEETING
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