AP 11-04-10%3
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I1d� • 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, November 4, 2010
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbri , General Manager Paul Sciuto, Assistant General Mana er
Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President
James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the
Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five
minute limit. No action can be taken on matters not listed on the agenda.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request. Comments and questions from members of the public, staff or Board can
be taken when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6.
ITEMS FOR BOARD ACTION
REQUESTED BOARD ACTION
i -
a.
Request to Appear Before the Board
Consider Request to Eliminate Three
Zj
Pg. 77
Received from Larry Singleton re:
Years Back Charges for Current
1989 Marconi Way
Sewer Service Fees for Unreported
(Tim Bledsoe)
Connection
b.
Black Bart Post Office
Discuss Future Status of the Post
P9.79
(Paul Sciuto)
Office Building on Black Bart, and
Direct Staff Accordingly
0
c.
Legal Service Provider
Discuss if Comparison of Legal
Pg. 81
(President Rise)
Service Providers is Needed at this
Time, and Direct Staff Accordingly
d.
Payment of Claims
Approve Payment in the Amount of
Pg. 83
$1,736,993.35
REGULAR BOARD MEETING AGENDA - NOVEMBER 4, 2010 PAGE - 2
7. BOARD MEMBER STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee (Jones / Rise)
b. Finance Committee (Schafer / Cefalu)
C. Executive Committee (Rise / Mosbacher)
d. Planning Committee (Mosbacher / Schafer)
8. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken)
10. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken)
11. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken)
12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
10/27/10- ECC (Employee Communication Committee) Meeting
10/29/10 - Finance Committee Meeting
11 /01 /10 - Water and Wastewater Operations Committee Meeting
Future Meetings / Events
11 /10/10 - 10:00 a.m. - El Dorado County Water Agency Meeting in Shingle Springs
11 /15/10 - 9:00 a.m. - Finance Committee Meeting at District
11 / 15/10 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District
11 /18/10 - 2:00 p.m. - STPUD Regular Board Meeting at District
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items listed below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members
of the public would like to comment on any item listed. Three minute limit.)
a. Pursuant to Government Code Section 54956.9(b) /Conference with
Pg. 99 Legal Counsel re: Liability Claim against STPUD received from Park Tahoe, LP
b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel
Pg. 101 Existing Litigation re: False Claims Act Case: United States, the States of California,
Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc.
and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United
States District Court for the Central District of California
14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
15. ADJOURNMENT (To the next regular meeting, November 18, 2010, 2:00 p.m.)
South Tahoe Public Utility District ■ 1274 Meadow Crest Drive - South Lake Tahoe, CA 96150
Phone 530.544.6474 ■ Facsimile 530.541.0614 - www.stpud.us
t
In��� 1950 • �
CONSENT CALENDAR
NOVEMBER 4, 2010
ITEMS REQUESTED ACTION
a. Alpine County Annual Impact /Mitigation/
Pg.l Compensation
(Debbie Henderson)
b. Liability Claim Against STPUD Received from
Pg. 5 Park Tahoe, LP
(Tim Bledsoe)
C. 2010 -2011 Water Rate Study
Pg.21 (Paul Hughes)
d. Headworks Replacement Project
Pg.45 (Julie Ryan)
e. Diamond Valley Ranch Permitting Assistance
Pg.51 (Ivo Bergsohn)
f. 2010 Water Meter Installation Project - Phase 2
Pg.55 (John Thiel)
g. 2010 Asphalt Patching / Repair Contract
Pg.59 (Randy Curtis)
h. Purchase 1 Ton Service Truck - Electrical
Pg.61 Department
(Randy Curtis)
Authorize Payment of District's
Annual Mitigation Fee to Alpine
County in the Amount of $112,100
Reject Claim
Approve Proposal and Authorize
Execution of a Contract with HDR
Engineering, in the Amount of
$49,275
Approve Proposal from Carollo
Engineers for Design Services, in the
Amount Not to Exceed $296,534
Authorize an Increase to Purchase
Order P22728 for Additional
Engineering Work for Permitting
Assistance, in the Amount of $7,000
Approve Change Order No. 2 to
Campbell Construction Company,
Inc., in the Amount of $45,874.29
Authorize an Increase to Purchase
Order P22979 for Additional Required
Patch Repairs, in the Amount of
$40,000
Award Bid to the Lowest Responsive,
Responsible Bidder, San Francisco
Ford, Lincoln, Mercury, in the Amount
of $24,803.75
CONSENT CALENDAR — NOVEMBER 4, 2010 PAGE — 2
i. Purchase / Ton Pickup Truck - Pumps Department Award Bid to the Lowest Responsive,
Pg. 65 (Randy Curtis) Responsible Bidder, San Francisco
Ford, Lincoln, Mercury, in the Amount
of $20,992.06
j. Purchase Mid -Size Truck - Lab Department
Pg. 69 (Randy Curtis)
(1) Reject Three Lowest Bids as Non-
responsive to Bid Specifications;
(2) Find Minor Deviation from
Specification in the Fourth Lowest Bid
to Be Immaterial and Waive
Deviation as Such; (3) Award Bid to
the Lowest Responsive, Responsible
Bidder, San Francisco Ford, Lincoln,
Mercury, in the Amount of $21,949.06
k. Regular Board Meeting Minutes:
Pg 73 October 21, 2010
(Kathy Sharp)
Approve Minutes
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30
days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes
only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for
particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later
than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard; comments should be brief and directed to the specifics of the item being considered.
Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot
be taken on items not on the agenda.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any
agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the
Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are
needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension
6203, at least 24 hours in advance of the meeting.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
ADDENDUM NO. 1
Note: This item, posted 11- 01 -10, met all noticing requirements.
It will be added to the Action Calendar for approval.
REGULAR BOARD MEETING AGENDA
ACTION CALENDAR
Thursday, November 4, 2010
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
ITEM FOR BOARD ACTION REQUESTED BOARD ACTION
e. Water Supplier Fire Liability / Inverse Condemnation Authorize Sending Letter to the
(Richard Solbrig, Brad Herrema) California Supreme Court in Support
of Yorba Linda Water District's
Petition for Review
South Tahoe Public Utility District ■ 1274 Meadow Crest Drive ■ South Lake Tahoe, CA 96150
Phone 530.544.6474 ■ Facsimile 530.541.0614 ■ www.stpud.us
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: November 4, 2010
ITEM - PROJECT: Alpine County Annual Impact /Mitigation /Compensation
REQUESTED BOARD ACTION: Authorize payment of District's annual mitigation fee to
Alpine County in the amount of $112,100
DISCUSSION: The second amendment to the agreement between the District and the
County of Alpine, dated June 2, 1983, provides for an annual payment to compensate
for and mitigate the impacts of Harvey Place Dam Project. The current year obligation
is $112,100. This represents the $115,200 paid in fiscal year 2009/2010 decreased by the
percentage decrease in the District's sewer system connections from October 1, 2009
to September 30, 2010.
SCHEDULE: Amount due is indicated on this meeting's payment of claims
COSTS: $1 12,100
ACCOUNT NO: 1028 -6650
BUDGETED AMOUNT REMAINING: $54,835
ATTACHMENTS: Alpine County Mitigation Fee Report
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
-1-
NO
M,, *
CATEGORY: Sewer
General Manager
Rkhard H. Solbrlg
Tahoe
arMtors
,9 outh
ChrisCefsfu
James R Jones
Public Utility district
'��'`°��le�
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: November 4, 2010
ITEM - PROJECT: Alpine County Annual Impact /Mitigation /Compensation
REQUESTED BOARD ACTION: Authorize payment of District's annual mitigation fee to
Alpine County in the amount of $112,100
DISCUSSION: The second amendment to the agreement between the District and the
County of Alpine, dated June 2, 1983, provides for an annual payment to compensate
for and mitigate the impacts of Harvey Place Dam Project. The current year obligation
is $112,100. This represents the $115,200 paid in fiscal year 2009/2010 decreased by the
percentage decrease in the District's sewer system connections from October 1, 2009
to September 30, 2010.
SCHEDULE: Amount due is indicated on this meeting's payment of claims
COSTS: $1 12,100
ACCOUNT NO: 1028 -6650
BUDGETED AMOUNT REMAINING: $54,835
ATTACHMENTS: Alpine County Mitigation Fee Report
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
-1-
NO
M,, *
CATEGORY: Sewer
DATE SEWER UT MITIGATION ROUNDED in sewer units in dollars
11 -1 -89 74,855 100,000 100,000
11 -1 -90 75,722 101,158 101,200 867 $1,200
11 -1 -91 76,451 102,132 102,100 729 $942
10 -26 -92 76,976 102,833 102,800 525 $668
10 -31 -93 77,495 103,527 103,500 519 $667
10 -31 -94 78,808 105,281 105,300 1,313 $1,773
11 -1 -95 78,231 104,510 104,500 -577 ($781)
11 -1 -96 78,777 105,239 105,200 546 $690
11 -1 -97 79,235 105,851 105,900 458 $661
11 -1 -98 79,906 106,748 106,700 671 $849
10 -06 -99 80,367 107,364 107,400 461 $652
10 -19 -00 80,890 108,062 108,000 523 $636
10 -18 -01 81,268 108,567 108,600 378 $538
12 -5 -02 81,948 109,476 109,500 680 $933
10/16/03 83,699 111,815 111,800 1,751 $2,324
10/21/04 84,423 112,782 112,800 724 $985
10/20/05 85,038 113,604 113,600 615 $818
10/19/06 85,962 114,838 114,800 924 $1,196
10/18/07 86,658 115,768 115,800 696 $962
10/16/08 86,602 115,693 115,700 -56 ($68)
10/15/09 86,246 115,217 115,200 -356 ($493)
11/04/10 83,921 112,111 112,100 -2,325 ($3,117)
Please issue a check to Alpine County in the amount of $112,100 for their annual
impact/mitigation /compensation fee. Based on 83,921 sewer units. This is provided for
in the Second Amendment to Agreement between STPUD and the County of Alpine and
the Alpine County Water Agency dated June 2, 1983 (Ref 1 D(5)).
Account 1028 -6650
ALPINE COUNTY MITIGATION FEE
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Liability Claim Against STPUD Received from Park Tahoe, LP
REQUESTED BOARD ACTION: Reject Claim
DISCUSSION: Randal Plummer with Park Tahoe, LP filed a claim for damages against
the District in the amount of $8,154.54 for allegations that a problem in the District's
main caused a backup of approximately 300 feet up to the second floor of his hotel.
There was no problem found in the District's main line per Doug Van Gordon,
Underground Sewer Supervisor, when responding to the service call received the day
after the alleged incident. At the advice of Carl Warren and Company, the District's
insurance adjusters, staff recommends denial of this claim.
A closed session item has been included on this agenda if the Board wishes to discuss
the merits of this claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Claim, Insurance Company Recommendation
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
—5—
CATEGORY: Sewer
General Manager
RlahaM H. Solbr4
Tahoe
out
���
James R Jonea
ii
F
1 u Ni c Utility Diotrict
Mary LouM
Dale Rlse
Erio Schafer
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Tim Bledsoe, Manager of Customer Service
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Liability Claim Against STPUD Received from Park Tahoe, LP
REQUESTED BOARD ACTION: Reject Claim
DISCUSSION: Randal Plummer with Park Tahoe, LP filed a claim for damages against
the District in the amount of $8,154.54 for allegations that a problem in the District's
main caused a backup of approximately 300 feet up to the second floor of his hotel.
There was no problem found in the District's main line per Doug Van Gordon,
Underground Sewer Supervisor, when responding to the service call received the day
after the alleged incident. At the advice of Carl Warren and Company, the District's
insurance adjusters, staff recommends denial of this claim.
A closed session item has been included on this agenda if the Board wishes to discuss
the merits of this claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Claim, Insurance Company Recommendation
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
—5—
CATEGORY: Sewer
SOUTH LAKE TAHOE PUBLIC UTILITY DISTRICT
CLAIM FORM: TORT CLAIM FOR MONEY OR DAMAGES
[Gov't Code Title 1, Div. 3.6, §§ 810 et seq.)
"This form must be completed and returned to: South Lake Tahoe Public Utility District, 1275 Meadow Crest Drive, South
Lake Tahoe, CA 96150
Claim of.
Vs.
South Tahoe Public Utility District
No.
TORT CLAIM
FOR MONEY OR DAMAGES
(GOVERNMENT CODE SEC. 810 et seq..)
See attached Instructions
Section l: Claimant Information
Name of Claimant
Mailing
1 elephone Number (include area code)
L
City State Zip Code
Section 2: Claim Information
Is the Claim on Behalf of a Minor?
Yes IeO No
If yes, please indicate:
Relationship to Minor: _ - .-
Date of Birth of Minor:
Incident Date: 1d__
Wonthay /Year
Dollar Amount of Claim: ,_
If the Amount Exceeds $10,000_ Indicate Type of Civil Case: -.___ Limited Non- Limited
Explain Ilow The Dollar Amount Claimed Vas Computed
(Attach supporting documentation for the amount claimed)
Describe the specific damage or injury incurred as a result of the incident
R e2 mow. A ' ' L. a QTr�[*� .. Z
Loca ion of incident (if applicable. include street address. city or county highway number, post
mile number and direction of travel).
Explain the circumstances that led to the alleged damage or injury. State all facts that support
your claim against the District and why you believe the District is responsible for the alleged
damage. or injury. If known, provide the name(s) of the District employee(s) who allegedly
caused the injury, damage or loss. (If more space is needed, please attach additional sheets.)
Section 3: Insurance Information (must be completed if claim involves an automobile)
Has the claim for the alleged damage /injury been filed or will it be tiled with your insurance
carrier? Yes No
Name of Insurance Carrier
Amount of Deductible
Policy Number
Insurer's Telephone Number (include area code)
Insurer's Mailing Address
City
State Zip Code
Are you the registered owner? Yes No
Make: Model: Year:
Section 4• Representative Information
(Must be filled out if claim is bung filed by an attorney or authorized representative)
Name of Attorney /Representative:
Attorney /Representative's Telephone Number:
Attorney /Representative s Mailing Address:_
C_
City State Zip Code
Section 5: Notice and Signature
Penal Code Section 72 provides that every person who, with intent to defraud, presents for allowance or for
payment to any State Board or Officer, or to any county, town, city, district, ward, village, board or officer,
authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher or writing is
guilty of a felony.
Signature of Claimant
Signature of Attorney/ Representative (if applicable)
Date /!� /jam // U
Date
-9-
#1
HOW DOLLAR AMOUNT WAS COMPUTED:
1. Hourly rate per employee for extraction of water and removal of material from ceiling
and walls.
2. Estimate to repair damage to room 123.
3. Replacement cost of 40" Flat Screen Emerson HDTV.
4. Refrigerator.
S. Phone.
6. Coffee Maker.
7. Estimated lost revenue for room 123. Computed at 45 days at 40% occupancy.
TOTAL DOLLAR AMOUNT FROM ABOVE:
1.
$761.80
2.
$4250.00
3.
$535.80
4.
$911.61
5.
$62.68
6.
$30.65
7.
$1602.00
TOTAL DOLLAR AMOUNT OF CLAIM = $8154.54
-10-
OCT -7 -2010 11:15 FROM:CATTAIEO 530 -541 -1644 TO:5446869 P.2 „ 2
DAVID CATTANEO
General Contractor -Home Improvement Certified
CA. ,Lic. # 785576
2700 Muir Lane
So. Lake Tahoe, CA. 96150
(530) 541 -1073
October 7, 2010
Estimate /contract to repair water damages to room #123
Park Tahoe Inn
4011 Lake Tahoe Blvd.
So. Lake Tuhge Cu. 961..50
I . Install new R - insulation.
2. Install new sound board on ceiling.
3. Install sheet rock on ceiling & walls, tape, texture & paint
4. 'Install new Ma,” carpet padding & re- install existing carpet.
5. Install new baseboards.
6. Clean up and disposal.
ALL LABOR & MATERIALS OVERHEAD & PROFIT INCLUDED
TOTAL ESTIMATE: $4250.00
TERMS:
Payment to be made as follows:
Payment in fuA due upon completion
Work to begin 3 working days after contract sigWn&. Wo* to be completed depending upon
weather. delivery of materials and access to property and providing payment terms are met. *nv- above is an
estimate based on our inspection and does not Dover permits, drawings or additional labor or materials
+vluch may be required alter work his been Wood up, OoeaaionaUy, after work has boom start4 worn or
d. -tmaged materials are discovemd which are not evident upon first inspection. because of this, prices are
not guatantood. Extm► charges for any extra work requested and parforned that are not included is this
estimate shall be paid upon oompWan of the extra work performed. Comm not valid unkas signed by all
parties.
As required by law notice is lureby given: Under tlto Mechanic's Lien Law (Calif Civil Code, Soc. 1181
ct seq.1, any contr=ar. r.+d=n1ractor, labonwr, supplicr or other person wbo hakw improve your property,
bud is not paid for his work or supplies, has the ri;& to enforce a claim against your property. This means
that. after a conit hearing, your property could be sold by a court officer and the proceods of the sale usod
to satisfy the indebtedness. This can happen even if you have paid your own contractor in full if the
subconuacto ,1 / o � r supplier wmains unpaid. /
EST ,� P Cie" '' G�y v DATE
David Cattaneo, Contractor
TERMS ACCEPTED BY:
DATE
Property Owncr or Agent (s) signatures
Mailing Address Ph.#
-11-
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Circumstances and Facts that led to damage:
On Thursday September 2010 at 4:50pm, around 80 -90 gallons of water came up through the
Toilet and Shower in room 122, for a period of 3 to 4 minutes flooding room 122 and room 123.
Park Tahoe Inn does not have the amount of water it takes to fill up our 4" sewer line fast
enough to create the pressure it took to come up through the Toilet and Shower as fast as it
did. We only had 9 guests in house that day on this side of our property.
I believe the city is responsible as the city's sewer mains can and do handle the volume and
pressure it took to travel up our 4" sewer line, over 300 feet, and push that much water up
through our Toilet and Shower.
-18-
rage
Tim Bledsoe
From: Yardley, Janice [JYardley @carlwarren.com]
Sent: Wednesday, October 20, 2010 2:41 PM
To: Tim Bledsoe
Subject: Park Tahoe / 4011 Lake Tahoe Blvd.
Hi Tim:
I spoke with Doug today.
Based on my discussion with Doug, in conjunction with the information provided in the claim for relative to
allegations that a problem in the District's main caused a backup of some sort 300 feet UP to the second
floor of the hotel, we are recommending that the District reject this claim.
Doug also advised me that the Park Tahoe had called out a plumber. It's interesting that there is no claim
being made for plumber expense or any plumber's invoice provided. I believe if it were it would reveal
this incident occurred as a result of a problem in the private lateral line(s) versus any problem in the
District's main line.
Doug advised me that no maintenance had been performed in the area and that this location is on a
winter maintenance schedule. No problem was found in the District's main line per Doug when
responding to the service call received the day after the alleged incident.
Please let me know if you concur with rejection of this claim and if you would like me to prepare the
Notice of Rejection and Proof of Service?
Thanks Tim.
Janice / (707)732 -6728
Janice Yardley
Claims Analyst
Carl Warren & Company
An Employee -Owned Company - Where Quality is Assured
P. O. Box 3975
Walnut Creek, CA 94598
Office (925) 674 -4660 ext. 234
Please visit our website at www.carlwarren.com to learn more about our Gold Level Claim Service.
This e-mail and any files transmitted with it are intended solely for the use of the individual or entity to which they are addressed and may
contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance
upon, this information by persons or entities other than the intended recipient is prohibited. If you have received this e-mail in error, please
contact the sender and delete the material from your computer. Please note that any view or opinions presented in this e-mail are solely those
of the author and do not necessarily represent those of Carl Warren & Company (CWC) and/or its subsidiaries. Finally, the recipient should
check this e-mail and any attachments for the presence of viruses. CWC accepts no liability for any damage caused by any virus transmitted
by this e-mail.
-19-
10/20/2010
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 54445474 • Fax 530 541 -0614 • www.stpud.u5
BOARD AGENDA ITEM 4C
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: 2010 -11 Water Rate Study
REQUESTED BOARD ACTION: Approve proposal and authorize execution of a contract
with HDR Engineering in the amount of $49,275.
DISCUSSION: In an effort to meet the 2025 state mandate requiring a completely
metered system, the District has been installing meters on budgeted waterline
replacement projects, as well as other waterlines due to the receipt of grant funds. The
District is required to begin billing metered connections based on consumption
beginning January 2011. A water rate study is necessary, and budgeted, to ensure the
metered connections are charged appropriate and equitable rates, encouraging
efficient water use while maintaining an adequate revenue stream to support the
District water system. The new metered rates are anticipated to be effective July 1,
2011.
The District submitted a Request for Proposal on September 23, 2010, to ten consulting
firms. On October 19, 2010, the District received proposals from nine consultants. Five
District staff reviewed and scored the proposals based on five primary criteria and
selected HDR Engineering. HDR understands the unique aspects and challenges of the
local area having provided rate and financial planning studies to local entities such as
Tahoe City PUD, Truckee Donner PUD, Squaw Valley Public Service District, and Alpine
Springs County Water District. They have recently established metered rates for Tahoe
City PUD, Truckee Donner PUD and the Cities of Woodland and Folsom. HDR's cost
proposal in the amount of $49,275 is well below the budgeted and grant funded
amount of $60,000, allowing for additional services or scope expansion, if necessary.
Staff would like to execute a Master Services Agreement with HDR and begin the water
rate study process with an initial kick off meeting scheduled in the near future.
—21—
General Manager
Word H. Solbrig
Tahoe
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James K Jones
Public Utility District
MaryiouMosbacher
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Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 54445474 • Fax 530 541 -0614 • www.stpud.u5
BOARD AGENDA ITEM 4C
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: 2010 -11 Water Rate Study
REQUESTED BOARD ACTION: Approve proposal and authorize execution of a contract
with HDR Engineering in the amount of $49,275.
DISCUSSION: In an effort to meet the 2025 state mandate requiring a completely
metered system, the District has been installing meters on budgeted waterline
replacement projects, as well as other waterlines due to the receipt of grant funds. The
District is required to begin billing metered connections based on consumption
beginning January 2011. A water rate study is necessary, and budgeted, to ensure the
metered connections are charged appropriate and equitable rates, encouraging
efficient water use while maintaining an adequate revenue stream to support the
District water system. The new metered rates are anticipated to be effective July 1,
2011.
The District submitted a Request for Proposal on September 23, 2010, to ten consulting
firms. On October 19, 2010, the District received proposals from nine consultants. Five
District staff reviewed and scored the proposals based on five primary criteria and
selected HDR Engineering. HDR understands the unique aspects and challenges of the
local area having provided rate and financial planning studies to local entities such as
Tahoe City PUD, Truckee Donner PUD, Squaw Valley Public Service District, and Alpine
Springs County Water District. They have recently established metered rates for Tahoe
City PUD, Truckee Donner PUD and the Cities of Woodland and Folsom. HDR's cost
proposal in the amount of $49,275 is well below the budgeted and grant funded
amount of $60,000, allowing for additional services or scope expansion, if necessary.
Staff would like to execute a Master Services Agreement with HDR and begin the water
rate study process with an initial kick off meeting scheduled in the near future.
—21—
Paul Hughes
November 4, 2010
Page 2
SCHEDULE: New metered water rates to be effective July 1, 2011.
COSTS: $49,275
ACCOUNT NO: 2039 -4440
BUDGETED AMOUNT REMAINING: $65,115
ATTACHMENTS: Request for Proposal, Evaluation and Selection Criteria, Scoring Results,
HDR Cost Proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
I If-
NO
NO
CATEGORY: Water
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SOUTH TAHOE
PUBLIC UTILITY DISTRICT
Request for Proposals
For
Water Rate Study /Model
September 2010
Respond to:
Paul Hughes, Chief Financial Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
phughes _stpud.dst.ca.us
Due No Later than 4:30 p.m., October 19, 2010
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REQUEST FOR PROPOSALS FOR
PROFESSIONAL SERVICES FOR PREPARATION OF
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"WATER RATE STUDY/ MODEL"
The South Tahoe Public Utility District (District) is seeking proposals from qualified
firms /consultants to conduct and prepare a water rate study and model. The goal of the
study is to propose a metered conservation rate structure to encourage efficient water use
while maintaining an adequate revenue stream to ensure the sustainability of the District -
owned water system.
BACKGROUND
The District, a public agency chartered in 1950, operates at the south shore of Lake Tahoe
in El Dorado County. The District supplies drinking water and provides wastewater
collection and treatment. Lake Tahoe's seasonal tourism, large number of part-time
residents, and a true four - season environment cause wide fluctuations in both daily water
production and wastewater flows. The District supplies water service to approximately
14,000 homes and businesses of which approximately 30% are metered. Annual water
production is nearly 2.5 billion gallons. Seventeen active wells, 22 water tanks, 15 booster
stations, 24 pressure- reducing valves, and 253 miles of water mainline make up the
District's water system.
The District currently has a flat water rate structure for the majority of residential
connections. Customers will convert over time to a consumptive -based rate structure as
meters are installed at connections. Metered connection rate structures include a fixed
service charge based on meter size and a variable consumption rate consistent among all
customer types. Customers are billed quarterly.
The new rate structures must provide reliably predictable sources of revenue for ongoing
operations and maintenance, existing debt service, possible additional debt service or other
financing for future capital improvements, and reserves according to the District reserve
policy. The new rate structures also shall encourage water conservation. Optional rate
structures may be proposed.
To comply with California law, the District is installing meters and intends to be 100%
compliant by 2025. The current District policy is to install meters on all scheduled waterline
replacement projects and more if grant funds are obtained. This summer, the District
installed approximately 2,500 residential meters financed with a $4.4 million grant. A broad
representation of residential historic consumption data is not available, since only a small
minority of residential customers have been metered in the past.
It is anticipated that the new water rate structures will be implemented in July 2011. All
Proposition 218 requirements and schedules must be met.
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REQUIREMENTS
1. The proposed rate structures must be compatible with legal requirements and be
equitable among customer classes.
2. The proposed rates should be easy to understand and easy to administer.
3. The proposed rates should promote conservation for all meter sizes.
4. The proposed rates should be stable and predictable in their ability to provide
adequate revenues to meet the District's financial, operating, capital, and regulatory
requirements.
5. The proposed rate structures should capture fixed costs through a fixed service
charge.
SCOPE OF WORK
The following items are the expected scope of work. The Consultant is encouraged to
recommend expanding or editing the scope as it deems necessary to provide a complete
work product. The schedule of specific meetings and deliverables will be developed in
conjunction with the Consultant to meet the July 2011 implementation date.
1. Conduct detailed review and analysis of existing water rates and related financial
factors and become familiar with the District's billing system.
2. Consider the District's water billing system's ability to implement the proposed rate
structure.
3. Obtain all necessary records, data, and statistics for the District.
4. Confer with District staff, as needed, through the Chief Financial Officer.
5. Attend and facilitate sufficient meetings with appropriate District staff and elected
officials at beginning of engagement, during engagement, and at conclusion of
fieldwork to discuss assumptions, methodology, findings, and recommendations.
6. Attend and facilitate at least one workshop with the Board of Directors and staff to
discuss the proposed rate structures and alternatives.
7. Develop a user -rate model that will be used to adjust rates. This model must be
user - friendly and in a software program currently utilized by District staff (preferably
Excel). This model will become the property of South Tahoe Public Utility District.
8. Prepare a report encompassing all project work and present the results of the
analysis to District officials. Make such observations or recommendations as may
be prudent, desirable or necessary to adequately address all concerns of District
staff, elected officials, and customer classes as they pertain to the setting of rates.
Document all recommendations, assumptions and methodology, including a
recommendation of the Consultant's opinion as to the most prudent course for the
District to pursue.
9. The Consultant shall present the report at a Public Hearing, including a PowerPoint
presentation.
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PROPOSAL SUBMITTAL
Technical Proposal
The following information is to be submitted as part of the proposal. The proposal is not to
be more than ten single -sided pages in length including single page resumes of persons to
be assigned to the project. Five copies of the proposal are to be provided. Other material
may be attached, as deemed appropriate, including a copy of a rate study performed by the
applicant that most closely fits the scope of work outlined above. The ten -page portion of
the proposal is to be organized as follows:
1. Approach to the project: Describe your approach to this project and any special
ideas, techniques, or suggestions that you think might make the project proceed
smoothly.
2. Experience: Describe the experience of the firm and the individuals assigned with
related projects of a similar nature.
3. Qualifications: Describe your staffs unique qualifications and training for this type of
work. Describe the similar assignments the firm and the proposed staff have
completed.
4. References: List contact information for references of similar projects completed within
the last three years. Provide at least three references.
5. Schedule: Describe your plan /schedule for completing the work. A shorter timeline is
preferred and will be given added value in the evaluation of the proposals.
Cost Proposal
A separate envelop shall be provided containing the Cost Proposal for the study. The
cost proposal shall include an estimate of hours and costs to complete the services
as described in this Request for Proposal. The estimate should be an itemized staffing
breakdown in spreadsheet form indicating personnel classification, hours and costs for
each Consultant team member, and indicating the hourly rate for each personnel
category used.
CURRENT RATES
A copy of the current rate structure is included as Attachment A.
DISTRICT'S STANDARD CONSULTING AGREEMENT
The selected firm will be required to enter into a Master Agreement for Consulting Services
with the District. The District's Master Agreement for Consulting Services is included as
Attachment B. The consultant should comment on any issues that may be of concern with
the District's standard agreement.
-3-
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DEADLINE FOR SUBMISSION OF PROPOSALS
Please deliver five (5) copies of both the Technical Proposal and the Cost Proposal in
separate, sealed envelopes plainly marked "Technical Proposal" and "Cost Proposal" in the
format prescribed by the RFP.
1. Proposals must be received by the District by 4:30 P.M. October 19, 2010,
addressed to:
Paul Hughes, Chief Financial Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Postmarks shall not be acceptable in lieu of receipt by the date and time shown
above.
2. Technical Proposals should be sealed and marked:
"Technical Proposal — Water Rate Study — STPUD"
3. Cost Proposals should be sealed and marked:
"Cost Proposal — Water Rate Study — STPUD"
SELECTION OF CONSULTANT
A team of District employees will evaluate proposals. Proposals will be evaluated on the
basis of experience, qualifications, approach to the project, degree of District staff time
required to complete the project, and any innovative ideas for making the project go quickly
and smoothly, as well as:
1. Experience and qualifications of key project staff; availability and previous
experience and qualifications related to the proposed function they will perform.
2. Approach to work; how the Consultant intends to meet the desired schedule and
project goals and the impression of the Consultant's ability to work with a varied
project team, including elected officials and other consultants if necessary.
3. Performance on other water rate studies /models; particularly quality of work,
budget, schedule control, cooperativeness, and responsiveness.
4. General impression of Consultant's ability to successfully complete the work.
Final selection will be based on the evaluation of proposals unless it is deemed necessary
by the team to conduct interviews of closely- scored consultants. The Consultant
determined best qualified to perform this project will be recommended to the District's
Board of Directors for contract award.
-4-
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The following selection schedule is anticipated:
October 19, 2010 -
Deadline for submitting RFP
October 22, 2010 -
Selection made unless interviews are required
October 25, 2010 -
Conduct interviews if required
October 29, 2010 -
Finalize scope and budget
November 4, 2010 -
District Board of Directors awards Consultant contract
The South Tahoe Public Utility District reserves the right to reject any and all proposals for
any reason deemed appropriate by the District.
-5-
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Attachment A
SOUTH TAHOE PUBLIC UTILITY DISTRICT
2010/11 WATER RATES
EFFECTIVE: 07/01/2010
CODE
CONNECTION
SIZE
ANNUAL
SERVICE CHARGE
QUARTERLY
SERVICE CHARGE
SF
SINGLE FAMILY DWELLING
$479.58
$119.89
DU
DUPLEX
$852.64
$213.16
TR
TRIPLEX
$1,158.41
$289.60
MU
FOUR -PLEX
$1,498.51
$374.63
EACH ADDITIONAL UNIT
$251.45
$62.86
R75
SFD Y<" METERED
$254.36
$63.59
R1
SFD 1" METERED
$349.81
$87.45
R15
SFD 1 Y2" METERED
$606.10
$151.53
R2
SFD 2" METERED
$965.39
$241.35
M75
MFD'/." METERED
$254.36
$63.59
M1
MFD 1" METERED
$349.81
$87.45
M15
MFD 1 Y2" METERED
$606.10
$151.53
M2
MFD 2" METERED
$965.39
$241.35
M3
MFD 3" METERED
$1,922.49
$480.62
M4
MFD 4" METERED
$2,999.36
$749.84
B75
Y4" BUSINESS FLAT
$729.72
$182.43
B1
1" BUSINESS FLAT
$1,101.18
$275.29
C75
Y4" COMMERCIAL METER
$254.36
$63.59
C1
1" COMMERCIAL METER
$349.81
$87.45
C15
1Y2" COMMERCIAL METER
$606.10
$151.53
C2
2" COMMERCIAL METER
$965.39
$241.35
C3
3" COMMERCIAL METER
$1,922.49
$480.62
C4
4" COMMERCIAL METER
$2,999.36
$749.84
C6
6" COMMERCIAL METER
$5,878.09
$1,469.52
C8
8" COMMERCIAL METER
$9,399.91
$2,349.98
C10
10" COMMERCIAL METER
$13,509.62
$3,377.41
IF1
1" INTERTIE FLAT
$1,101.18
$275.29
IF75
Y." INTERTIE FLAT
$729.72
$182.43
IM15
1.5" INTERDEPARTMENTAL
$588.43
$147.11
S2
1" RESALE METER
$349.81
$87.45
1) Metered Consumption Rate: $2.26 per 100 cubic feet
2) Residential Capacity Charge: $6,833.00 + $150 Admin. Fee (Sec. 3.1.48) effective 7/01/2010
3) Commercial Connection Fee subject to use projections /residential equivalency per Administrative
Code Sec. 3.1.23 et seq.
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Attachment B
MASTER AGREEMENT
FOR
CONSULTING SERVICES
ANSERTNAME OF FIRM)
THIS AGREEMENT is made and entered into as of the _ day of by and between South
j — 1'`
Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and NAME OF.FIRM
hereinafter referred to as "CONSULTANT ".
RECITALS
A. DISTRICT periodically makes improvements to its water, wastewater and ancillary facilities, for
which it may require the services of a consultant.
B. DISTRICT proposes to provide a MASTER AGREEMENT for consulting services which will be
required by DISTRICT in general support of projects under separate titles (Task Orders). The
general scope of services outlined in this MASTER AGREEMENT will be further defined by a
series of Task Orders which will set forth the services to be performed (detailed scope), costs, and
time for completion.
C. DISTRICT desires to secure professional consulting services for said projects and CONSULTANT
represents that CONSULTANT possesses the professional qualifications to provide such
consulting services.
D. DISTRICT and CONSULTANT agree to enter into this MASTER AGREEMENT for the
performance of consulting services on the terms and conditions stated in this MASTER
AGREEMENT.
NOW THEREFORE, for and in consideration of their mutual promises and subject to the terms, provisions
and conditions hereinafter set forth, the parties hereto do hereby agree as follows:
ARTICLE I. - CONSULTING SERVICES
A. Upon execution of this agreement and subsequent Task Orders by both parties, and upon receipt
of written authorization from DISTRICT, CONSULTANT at CONSULTANT's sole cost and expense
(to be reimbursed as outlined in ARTICLE IV) and to the satisfaction of DISTRICT, shall perform
the services (Services) set forth in each Task Order and represented by a separate proposal for
each Task Order. The Services shall be assigned to CONSULTANT by DISTRICT for the various
projects as planned and developed by DISTRICT. Each Task Order shall specify the Services to
be performed, the time schedules for completion of the Task Order and for completion of all tasks
(Tasks) within the Task Order, and the cost (Cost Ceiling) including all fees, costs and expenses,
both direct and indirect, of the Task Order, but shall otherwise be governed by the terms and
conditions of this Agreement, as modified by the individual Task Orders. Task Orders shall be in
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writing, signed by both parties in advance, and shall be attached to this Agreement as consecutive
exhibits beginning with Task Order 1.
B. CONSULTANT agrees to comply with the schedule as set forth in each Task Order, and to provide
Services in a timely manner to allow DISTRICT's project(s) to be constructed as planned by
DISTRICT.
In the event CONSULTANT is not able to comply with the project schedule, a written statement
from CONSULTANT will be required showing CONSULTANT's plan to bring schedule back into
compliance to meet completion date. In the event of delays due to causes beyond the control of
CONSULTANT, an extension to the schedule for performance shall be negotiated.
C. CONSULTANT shall provide DISTRICT with a review of the budget amount when 75% of the Cost
Ceiling of each Task Order has been expended. CONSULTANT shall be entitled to reallocate
costs among subtasks within a Task. DISTRICT shall have the right to transfer Tasks and costs
within the same or other Task Order(s).
CONSULTANT may request a revision in the Cost Ceiling for performance of the Task Order, and
will relate the rationale for the revision to the specific basis of estimate. Such notification will be
submitted to DISTRICT at the earliest possible date. The Cost Ceiling will not be exceeded without
approval by DISTRICT and written amendment to the Task Order.
D. In the case of changes affecting project scope resulting from new findings, unanticipated
conditions, or other conflicts or discrepancies, CONSULTANT shall promptly notify the DISTRICT
of the identified changes and advise the DISTRICT of a recommended solution. Additional
Services shall not be performed without prior written authorization of DISTRICT.
DISTRICT may order, via a written amendment signed by each party's authorized representative,
changes in scope or character of Services, either decreasing or increasing the amount of
CONSULTANT'S services associated with a given Task Order. An order for additional services
constitutes a change to the Task Order and shall be made in writing, dated, and appended to that
Task Order.
Compensation for Additional Services shall be on the basis of Time and Materials or Lump Sum, to
be agreed upon at the time of request for Additional Services. The estimated amount of
compensation for Additional Services will be determined at the time the Additional Services are
requested.
ARTICLE II. - RESPONSIBILITIES OF DISTRICT
A. DISTRICT shall furnish to or make available for examination by CONSULTANT, as it may request,
all data and information which DISTRICT may have available, and CONSULTANT may rely upon
such data and information developed exclusively by DISTRICT in the performance of
CONSULTANT' services.
2
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B. DISTRICT shall secure and pay for all permits and licenses (other than permits and licenses under
any patent or invention) and furnish all deposits and bonds necessary in connection with the
Projects, except licenses required to permit CONSULTANT to do business at the place where its
services are to be performed. CONSULTANT will assist DISTRICT in procuring necessary
licenses or permits if required by DISTRICT to do so.
C. In order that DISTRICT may meet its obligations with respect to the technical quality of the services
to be performed under this Master Agreement, the services performed by CONSULTANT under
this Agreement shall be under the general supervision and direction of the DISTRICT's General
Manager /Engineer (DISTRICT REPRESENTATIVE), who shall be Mr. Richard H. Solbrig.
CONSULTANT and its officers, employees, agents, affiliates, and subcontractors shall act in
complete harmony and coordination with the DISTRICT REPRESENTATIVE. The DISTRICT
REPRESENTATIVE shall keep in touch with the CONSULTANT during the duration of the Task
Orders and shall be the authorized medium of communication for and with District matters
pertaining thereto. DISTRICT REPRESENTATIVE may from time to time delegate any or all of his
supervisory responsibility to appropriate staff members, and the DISTRICT shall so inform
CONSULTANT before the effective date of each such delegation.
ARTICLE III. - RESPONSIBILITIES OF CONSULTANT
A. In rendering the professional services, CONSULTANT is an independent contractor, the DISTRICT
being interested only in the result obtained, and the manner and means of conducting such
professional services will be under the sole control of CONSULTANT, except that nothing herein
shall be deemed to negate DISTRICT's right to direct the nature of the Services requested and to
direct the work in terms of timing and coordination with the Projects.
B. CONSULTANT shall secure approval of DISTRICT prior to executing contracts with subcontractors
and prior to retaining subcontractors for any portion of services for DISTRICT.
C. CONSULTANT shall be as fully responsible to DISTRICT for the negligent acts, errors, and/or
omissions of its subcontractors, as it is for the negligent acts, errors and /or omissions of persons
directly employed by it. CONSULTANT will be responsible for review and billing accuracy and for
the direct payment for Services completed or equipment/materials supplied by all of its
subcontractors.
D. Nothing contained in the Agreement shall create any contractual relationship between any
subcontractor and DISTRICT.
E. Indemnification
CONSULTANT shall perform Services in a manner commensurate with prevailing
professional standards of qualified and experienced personnel in CONSULTANT'S field.
3
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2. CONSULTANT agrees to defend, indemnify and hold DISTRICT and each of its officers,
employees, agents and representatives harmless from any claims, damage, liability or
costs (including reasonable attorney's fees and costs of defense) stemming from Services
under this Agreement to the extent such claims, damage, liability or costs are caused by
CONSULTANT'S negligence, recklessness or willful misconduct or by the negligence,
recklessness or willful misconduct of CONSULTANT'S subconsultants, agents, or anyone
acting on behalf of or at the direction of CONSULTANT.
DISTRICT agrees to defend, indemnify and hold CONSULTANT and each of its officers,
employees, agents and representatives harmless from any claims, damage, liability or
costs (including reasonable attorney's fees and costs of defense) stemming from Services
under this Agreement to the extent such claims, damage, liability or costs are caused by
DISTRICT'S negligence, recklessness or willful misconduct or by the negligence,
recklessness or willful misconduct of the DISTRICT'S subconsultants, agents, or anyone
acting on behalf of or at the direction of the DISTRICT.
The provisions of this section survive the completion of services under or the termination of
this Agreement.
F. Insurance: The following are the basic requirements that CONSULTANT shall be responsible for at
CONSULTANT' sole cost and expense, and for the full term of this Agreement and before
commencement of services hereunder:
CONSULTANT shall carry or require that there be carried Worker's Compensation
Insurance for all of its employees and those of its subcontractors in accordance with the
laws of the State of California.
2. CONSULTANT shall carry or require that there be carried Commercial Liability Insurance
including Automobile Coverage in an amount not less than $5,000,000 for each person, in
an amount not less than $5,000,000 on account of one accident, and Property Damage
Insurance in an amount not less than $5,000,000 single limit Bodily Injury and Property
Damage Insurance per occurrence.
3. CONSULTANT shall carry Errors and Omissions Insurance in an amount not less than
$ 5,000,000 with a deductible of not more than $500,000 for the life of the Agreement which
shall include one year beyond completion of Services.
4. Before commencing services, CONSULTANT shall submit evidence of the coverage
required above to DISTRICT for review and approval. All such coverage shall be subject
to approval by DISTRICT; approval of which shall not be unreasonably withheld. Such
insurance shall be carried with financially responsible insurance companies, licensed in the
State of California, and approved by DISTRICT; approval of which shall not be
unreasonably withheld. Evidence of coverage shall insure that such policies will not be
canceled without 30 days prior written notice to DISTRICT. Commercial Liability policies,
4
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including Automobile Coverage and Property Damage Insurance, shall name DISTRICT,
its officers, and employees as Additional Insured and as such persons, shall be Primary
coverage.
5. It is the responsibility of the CONSULTANT to provide to the DISTRICT updated insurance
certificates within 30 days after renewal or changes to insurance policies.
G. CONSULTANT shall comply with all applicable laws, ordinances and codes of the Federal, State of
California, and local governments. CONSULTANT shall hold DISTRICT harmless with respect to
any damages to the extent arising from any tort committed in the performance of any of the
services embraced by this AGREEMENT due to CONSULTANT's negligence.
H. CONSULTANT is responsible for the health and safety of its employees, subconsultants, agents or
anyone working on behalf or direction of Consultant in the course of Services. CONSULTANT
shall ensure that its employees, subconsultants, agents or anyone working on behalf of or under
the direction of Consultant shall have experience and knowledge of Federal, State and local Health
and Safety regulations and requirements.
CONSULTANT and its associates and employees involved in projects covered under this Master
Agreement covenant that they presently have no interest and that they will not acquire any interest,
direct or indirect, during the term of this Agreement which would conflict in any manner or degree
with the performance of services required under this Agreement.
CONSULTANT will name the supervisory and staffing levels in the performance of
CONSULTANT's services for each Task Order. CONSULTANT shall not replace supervisory or
staffing levels without the prior written consent of DISTRICT. In the event a change is required by
reason of resignation or similar circumstance, DISTRICT shall not deny consent to a change, but
shall have the right to review and approve or disapprove the particular person proposed as a
replacement. Any proposed replacement shall have substantially the same experience and
qualifications as the person being replaced.
K. CONSULTANT shall furnish, at its own expense, all labor, materials, equipment, tools,
transportation and services necessary for the successful completion of the services to be
performed under this Agreement. CONSULTANT shall give its full attention and supervision to the
fulfillment of the provisions of this Agreement and each Task Order by its employees and
subcontractors and shall be responsible for the timely performance of the Services required by this
Agreement.
L. CONSULTANT shall furnish DISTRICT with reasonable opportunities from time to time to ascertain
whether the Services of CONSULTANT are being performed in accordance with this Agreement.
All work done and materials furnished shall be subject to final review and approval by DISTRICT.
DISTRICT's review and approval of the Services shall not, however, relieve CONSULTANT of any
of its obligations under this Agreement.
5
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ARTICLE IV. - CONSULTANT'S FEES
A. CONSULTANT is employed to render professional services only, and any payments made to it are
compensation only for such Services as it may render and recommendations it may make in
carrying out the Services.
CONSULTANT shall submit to DISTRICT an estimate of costs for the authorized Task Order. Said
estimate shall include a breakdown of estimated job classification with corresponding man hours,
hourly rate, and estimated fee, together with estimated expenses. Upon approval by DISTRICT,
said total estimate shall become a Cost Ceiling, and total compensation for said Services shall not
exceed said amount without further authorization by DISTRICT. DISTRICT shall be obligated to
pay only such hourly rates and expenses as are actually incurred by CONSULTANT subject to the
Cost Ceiling.
The rates of compensation in the Task Order are agreed to in anticipation of the orderly and
continuous progress of the Project through completion of the Services contained therein.
CONSULTANT'S obligation to render services thereunder will extend for the period set forth in the
associated schedule, and required extensions thereto. If such dates are exceeded through no fault
of CONSULTANT, then all rates, measures and amounts of compensation provided in the Task
Order shall be subject to equitable, negotiated adjustment, but not otherwise.
B. DISTRICT agrees to pay CONSULTANT for and in consideration of the faithful performance of all
services and duties set forth in this Master Agreement and subsequent Task Orders, and agreed to
be performed by CONSULTANT. CONSULTANT agrees to accept payment from DISTRICT as
and for full compensation for the faithful performance of all said services and duties as the amount
set forth for consulting services for each Task Order.
C. The DISTRICT will not approve any additional compensation unless a change in the scope of the
Services has occurred due to conditions that the parties could not have reasonably anticipated at
the time entering into this Agreement. CONSULTANT shall notify DISTRICT immediately if the
scope of services under the lump sum Task Order is changed substantially, as required in Article I,
Paragraph D.
D. CONSULTANT shall submit to DISTRICT a monthly, itemized invoice for services completed
during the preceding month. The invoice should also include the purchase order number and task
order number for each Task Order. Payment by DISTRICT to CONSULTANT shall be made within
45 days after receipt and approval by DISTRICT of CONSULTANT' hereinabove described
invoice.
E. Should the DISTRICT dispute any portion of any bill, the DISTRICT shall pay the undisputed
portion within the time frame stated above and, at the same time, advise the CONSULTANT in
writing of the disputed portion. The DISTRICT shall promptly notify CONSULTANT of the dispute
and request clarification and /or remedial action. After any dispute has been settled,
CONSULTANT shall provide a special invoice that accounts for the resolution of the disputed item.
6
-35-
The costs for professional services and direct expenses shall be in accordance with the rates and
amounts set forth in the applicable Task Order. In addition, the DISTRICT reserves the right to
request from the CONSULTANT a breakdown of costs associated with the rates for professional
services, including but not limited to direct salary, total overhead, and profit.
G. CONSULTANT shall be solely responsible for the payment of all federal, state or local income tax,
social security tax, worker's compensation insurance, state disability insurance and any other taxes
or insurance which CONSULTANT is responsible for paying as an independent contractor under
federal, state or local law. CONSULTANT shall procure and maintain all licenses necessary for the
performance of the Services, all at the sole cost of CONSULTANT. All of the above shall not be
reimbursable under the Agreement.
ARTICLE V. - MISCELLANEOUS PROVISIONS
A. Any Services subcontracted hereunder shall be specified by written contract or agreement and
shall be subject to each provision of this Agreement.
B. Notice to Proceed - CONSULTANT will not begin services on any Task Order until DISTRICT
directs it in writing to proceed.
C. Submittal of Work Product and Written Notice - All reports and documents which CONSULTANT is
required to furnish to DISTRICT (Work Product) and any other writing which CONSULTANT
desires to give DISTRICT shall be delivered to DISTRICT or by depositing same in the United
States mail, postage prepaid, addressed to:
Richard H. Solbrig, General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Any legally operative documents shall be copied to:
Brownstein Hyatt Farber Schreck, LLC
21 East Carrillo Street
Santa Barbara, CA 93101 -2782
Any notices or other writing which DISTRICT desires or is required to give or furnish to
CONSULTANT shall be delivered to CONSULTANT by delivering in person or by depositing same
in the United States mail, postage prepaid, addressed to:
INSERT NAME AND ADDRESS OF FIRM.
The effective date of such written notice shall be the date of personal delivery of such notice or the
7
-36-
receipt of same in the United States mail. The address to which any notice or other writing may be
delivered may be changed upon written notice by such party as above provided.
D. Ownership of Documents - All documents prepared by CONSULTANT and required to be furnished
to DISTRICT in electronic and hard copy format, shall be the property of DISTRICT after payment
to CONSULTANT. All electronic documents shall be provided to the District in an editable format.
Any use of Work Product for other projects and /or any use of uncompleted documents without
specific written authorization from CONSULTANT will be at DISTRICT's sole risk and without
liability or legal exposure to CONSULTANT and DISTRICT shall indemnify and hold harmless
CONSULTANT from all claims, damages, losses and expenses, including attorney's fees arising
out of or resulting therefrom.
E. Audit of CONSULTANT's Records - The books, papers, records, and accounts of CONSULTANT
or any other consultants retained by CONSULTANT insofar as they relate to charges for services,
or are in any way connected with the work herein contemplated, shall be open at all reasonable
times to inspection and audit by the agents and authorized representatives of DISTRICT. Said
records shall be retained for a minimum of five (5) years after completion of services on the
individual Task Orders.
F. Discrimination - During the term of this Agreement, CONSULTANT agrees in accordance with
Section 1735 of the Labor Code of the State of California not to discriminate against any employee
or applicant for employment because of race, religious creed, color, national origin, ancestry,
physical handicap, medical condition, sex, or marital status. CONSULTANT will take affirmative
action to the limits prescribed by law to ensure that applicants are employed, and that employees
are treated during employment, without regard to their race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, sex, or marital status.
G. Assignment - Neither party shall assign any interest in this Agreement, nor transfer any interest in
the same (whether by assignment or novation), without the prior written consent of the other party;
provided, however, that claims for money due or to become due CONSULTANT from DISTRICT
under this Agreement may be assigned to a bank, trust company or other financial institution
without such approval. Notice of any such assignment or transfer shall be furnished promptly to
DISTRICT.
H. Attorney's Fees - If any legal proceeding is brought to enforce or interpret the provisions of the
Agreement, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which
may be determined by the court in the same action or in a separate action brought for that purpose.
The attorneys' fees award shall be made as to fully reimburse for all attorneys', paralegal and
experts' fees, costs and expenses actually incurred in good faith, regardless of the size of the
judgment, it being the intention of the parties to fully compensate for all attorneys', paralegal and
experts' fees, costs and expenses paid or incurred in good faith.
Confidential Information - During and after the term of this Agreement, CONSULTANT shall not,
directly or indirectly, use, exploit, disclose or divulge to anyone, except appropriate representatives
8
-37-
of DISTRICT, any of CONSULTANT'S engineering Work Product, except as otherwise authorized
with DISTRICT's express consent.
J. Authorization - All officers and individuals executing this and other documents on behalf of the
respective parties certify and warrant that they have the capacity and have been duly authorized to
execute said documents on behalf of the entities indicated.
K. Time of the Essence Time is of the essence in the performance of this Agreement and each Task
Order. Any breach of any time deadline or schedule by CONSULTANT is agreed by the parties to
be a material breach of this Agreement, providing DISTRICT with termination rights under this
Agreement, in addition to its rights to recover damages, regular, consequential or otherwise. The
failure on the part of CONSULTANT to perform the Services within such time deadline or schedule
when such failure is caused by acts beyond the control of CONSULTANT shall not be considered a
breach of this Agreement and CONSULTANT shall be entitled to an extension of such time
deadline or schedule accordingly.
ARTICLE VI. - CANCELLATION OF AGREEMENT OR SUSPENSION OF WORK
A. This Master Agreement and /or subsequent Task Orders may be terminated in whole or in part in
writing by either party for any reason, providing that no such termination may be effected unless
the other party is given not less than thirty (30) calendar days written notice (delivered by certified
mail, return receipt requested) of intent to terminate.
B. This Master Agreement and /or subsequent Task Orders may be terminated in whole or in part in
writing by DISTRICT for cause, effective immediately upon written notice of such termination to
CONSULTANT, based upon the occurrence of any of the following events:
1) Material breach of this Agreement, Task Order or Task by CONSULTANT;
2) Cessation of CONSULTANT to be licensed, as required by law;
3) Failure of CONSULTANT to substantially comply with any applicable
federal, state or local law or regulation;
4) Filing by or against CONSULTANT of any petition under any law for the
relief of debtors; and,
5) Conviction of CONSULTANT's principal representative or personnel of
any crime other than minor traffic offenses.
C. In the event the Master Agreement or subsequent Task Order(s) are terminated in whole or in part,
CONSULTANT is to be fairly compensated for all approved Services performed under the
terminated Task Order as of the termination date, provided that the total amount of compensation
paid to CONSULTANT does not exceed the Cost Ceiling set forth in the Task Order, and provided
9
-38-
that the CONSULTANT delivers to the District all Work Product due for the Services completed
through the termination date.
D. Upon receipt of a Termination Notice by CONSULTANT from DISTRICT, an equitable adjustment
shall be negotiated to provide payment to CONSULTANT for termination settlement costs
reasonably incurred by CONSULTANT relating to obligations and commitments as a result of
entering into this Master Agreement and the affected Task Order.
E. Upon receipt of a Termination Notice, CONSULTANT shall (1) promptly discontinue all services
affected (unless the Notice directs otherwise), and (2) deliver or otherwise make available to
DISTRICT, copies of data, design calculations, drawings, specifications, reports, estimates,
summaries, and such other information and materials as may have been accumulated by
CONSULTANT in performing the services under the affected Task Order.
ARTICLE VII. — DISPUTES
A. All disputes arising out of or relating to this Agreement or subsequent Task Orders, or the
professional services rendered hereunder, shall be determined by arbitration in El Dorado County,
California, before a sole arbitrator, in accordance with the laws of the State of California.
B. The arbitration shall be administered by JAMS@ pursuant to its Comprehensive Arbitration Rules
and Procedures. Judgment on the Award may be entered in any court having jurisdiction.
C. Costs and attorneys fees in said arbitration shall be borne in accordance with the terms set forth in
Article V.H., above.
ARTICLE VIII. — SEVERABILITY AND WAIVER
A. If any provision of this Agreement is held to be invalid and unenforceable, the remainder of this
Agreement shall be valid and binding upon the parties, provided that the remainder of the
Agreement can be interpreted to give effect to the intentions of the parties.
B. Any waiver at any time by either party hereto of its rights with respect to a breach or default, or any
other matter arising in connection with this Agreement, shall not invalidate this Agreement or be
deemed to be a waiver with respect to any subsequent breach, default or matter.
ARTICLE IX. - ENTIRE AGREEMENT
A. This Master Agreement and the subsequent Task Orders contain the entire understanding between
the parties with respect to the subject matter herein. This Agreement may not be amended except
pursuant to a written instrument signed by all parties.
B. This Master Agreement is to be binding on the heirs, successors, and assigns of the parties hereto
and is not to be assigned by either party without first obtaining the written consent of the other
10
-39-
party, subject to the terms of Article V.G.
C. The term of this Agreement shall commence upon the date first written above and shall continue in
full force and effect for a period no longer than 10 years, unless sooner terminated as provided
herein. Any subsequent Task Orders that are scheduled to exceed the aforementioned duration
shall require that this Agreement be renegotiated and executed prior to adoption of the Task Order.
ARTICLE X. — EXECUTION OF AGREEMENT.
IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same in duplicate on the effective
date of
Richard H. Solbrig, General Manager /Engineer
South Tahoe Public Utility District
ATTEST:
Clerk of Board
INSERT F fEM
M
INSERT NAME AND TITLE OF INDIVIDUAL
11
-40-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
2010 WATER RATE STUDY /MODEL RFP
Consultant:
PROPOSAL EVALUATION & SELECTION CRITERIA
On a scale of 1 to 10 (1 = weak to 10 = strong) rate the proposals using the following criteria and enter your
scores on the accompanying scoring sheet.
CRITERIA
DESCRIPTION
Score
Rate the overall completeness of the proposal. Does it include all components
1
requested in the RFP, including project schedule, approach to the project,
experience and qualifications of project staff, and performance on other water rate
studies /models.
Rate the project team in terms of relevant experience in water rate studies and rate
2
structuring. Highest marks should be given to consultants that have experience
with related projects of a similar nature.
Rate the consultant's approach with regard to thoroughness, uniqueness,
3
familiarity with the project, and ability to efficiently and effectively manage and
complete the project while working with a varied project team, including elected
officials and other consultants if necessary.
4
Rate the schedule in terms of reasonableness and efficiency.
Rate the Project Manager and project staff in terms of professional qualifications
5
necessary to complete the water rate study /model as outlined in the RFP.
TOTALS
-41-
BWA
3
4
3
4
3
17
CDM
3
1
4
1
2
11
HDR
1
3
1
2
1
8
IGS
6
8
7
8
6
35
MFS
2
2
2
2
3
11
NBS
4
5
6
5
N/A
20
RFC
2
1
2
3
5
13
DTA
6
6
5
7
N/A
24
GAC
5
7
6
6
7
31
2010 -11 WATER RATE STUDY CONSULTANT RANKINGS
Low Rank Wins
Task Description Total
Labor
Task 1: Initial Project Meeting
$1,530
Task 2: Data Collection
1,365
Task 3: Revenue Requirement Analysis
7,685
Task 4: Cost of Service Analysis
9,835
Task 5: Rate Design Analysis
6,235
Task 6: Public Meetings/ Presentations
6,495
Task 7: Written Report
4,370
Task 8: Model - User Manual and Training
4.690
Grand Total Labor
$42,205
Expenses:
Total Expenses
$7,070
Grand Total Water Rate Study
$42
The above fee estimate is based upon the technical proposal developed by HDR. HDR Engineering,
Inc. is willing to negotiate a final fee based upon a final scope of services. Should the District
request any additional services under this contract, the services will be provided at the hourly billing
rates stated above. All portions of this cost proposal can be expanded or reduced as mutually
agreed upon in writing by District and HDR. The above quoted fees will remain in effect until
December 1, 2010. A summary of the detailed fee estimate is provided below in Figure 1.
Cost Proposal - Water Rate Study /Model 2
- ` South Tahoe Public Utility District
-43-
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.uS
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Headworks Replacement Project
REQUESTED BOARD ACTION: Approve proposal from Carollo Engineers for design
services in the amount not to exceed $296,534.00.
DISCUSSION: On July 16, 2009, the Board approved Carollo Engineers as the design
engineer for the Headworks Replacement Project. Carollo's budget for this project is
currently $1,558,942.56, for design and services during bidding and construction.
The Headworks Phase 1 project was constructed this summer, and the Headworks
Phase 2 design is nearing completion. Staff is on schedule to advertise bidding for the
project beginning November 22, 2010. The Bid Price for Headworks Phase 1 was
$545,379.50. The Engineer's Estimate for Headworks Phase 2 (based on the 90% design)
is $8,725,000.00.
In preparation for the next phase of work, staff has worked with Carollo to reassess the
status of their budget, and has identified a number of efficiencies and overruns during
the design phase. Staff recommends that the Board approve an extension to Carollo's
budget to address the following items.
1) To date, Carollo has underutilized the funds budgeted for project management,
field investigations, permitting assistance, and Phase 1 programming services, for
a total project savings of $66, 228.00. Staff proposes that this savings be used to
offset budget overages due to the following items.
2) Due to the complexity of underground piping, Carollo faced challenges during
the design of both Phases 1 and 2, identifying and locating existing utilities, as
well as designing tie -ins and demolition instructions for piping.
3) Likewise, during Phase 1, staff directed Carollo to make extensive revisions to the
demolition plans, to provide more information to the demolition contractor,
resulting in lower bid prices.
4) During Preliminary Design for the new Headworks Facility, several facilities for
handling plant return flows were ady-d to the Scope of Work. These ancillary
General Manager
Richard H. Solbrig
Tahoe
arwtors
chriscefallu
,5outh
James R. Jones
Public Utility D5trict
MarylouMoseRJsa
Hale Rlsa
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.uS
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Headworks Replacement Project
REQUESTED BOARD ACTION: Approve proposal from Carollo Engineers for design
services in the amount not to exceed $296,534.00.
DISCUSSION: On July 16, 2009, the Board approved Carollo Engineers as the design
engineer for the Headworks Replacement Project. Carollo's budget for this project is
currently $1,558,942.56, for design and services during bidding and construction.
The Headworks Phase 1 project was constructed this summer, and the Headworks
Phase 2 design is nearing completion. Staff is on schedule to advertise bidding for the
project beginning November 22, 2010. The Bid Price for Headworks Phase 1 was
$545,379.50. The Engineer's Estimate for Headworks Phase 2 (based on the 90% design)
is $8,725,000.00.
In preparation for the next phase of work, staff has worked with Carollo to reassess the
status of their budget, and has identified a number of efficiencies and overruns during
the design phase. Staff recommends that the Board approve an extension to Carollo's
budget to address the following items.
1) To date, Carollo has underutilized the funds budgeted for project management,
field investigations, permitting assistance, and Phase 1 programming services, for
a total project savings of $66, 228.00. Staff proposes that this savings be used to
offset budget overages due to the following items.
2) Due to the complexity of underground piping, Carollo faced challenges during
the design of both Phases 1 and 2, identifying and locating existing utilities, as
well as designing tie -ins and demolition instructions for piping.
3) Likewise, during Phase 1, staff directed Carollo to make extensive revisions to the
demolition plans, to provide more information to the demolition contractor,
resulting in lower bid prices.
4) During Preliminary Design for the new Headworks Facility, several facilities for
handling plant return flows were ady-d to the Scope of Work. These ancillary
Julie Ryan
November 4, 2010
Page 2
facilities are necessary for a fully functioning Headworks, but the cost to design
them could not be accounted for in the original budget because the type of
facility had not been selected. These facilities include: a filter backwash
equalization tank and pump station, a site waste pump station, and a waste
activated sludge pump station.
5) During preliminary design, it came to staff's attention that Carollo had assumed
in their original proposal that the new facility would mimic the architecture of the
Solid Waste Handling Facility, such that they did not feel a need to employ the
services of an architect. For a number of reasons, including maintenance
considerations, staff directed Carollo to design the facility to mimic the Customer
Service Facility. As such, Carollo employed the services of an architect.
6) To fully comply with funding requirements, staff was forced to throw out all bids
for Phase 1 and rebid the project. As such, Carollo incurred costs for bidding the
Phase 1 project in excess of their original budgeted amount.
7) During construction of Phase 1, staff identified a means for substantial savings in
construction cost (on the order of $36,000) by modifying the Phase 1 grading
plans. However, these modifications required additional support from Carollo
that was not accounted for in their original budget.
8) In addition, the Phase 1 contractor's proposed means for excavating with
laybacks instead of shoring reduced the construction cost (as reflected in their
low bid), but required Carollo to reconsider slope stability and utility
abandonment locations.
The total cost for the additional scope items and task overruns is $362,762.00 as detailed
in Exhibit A to the Services Proposal (attached). These costs are offset by the $66,228.00
budget savings, for a total proposed budget increase of $296,534.00.
Staff requests that the Board accept the proposal from Carollo Engineers in the amount
$296,534.00, which will be performed as an Amendment to Task Order 4, which is being
performed under their current Master Services Agreement with the District.
SCHEDULE: As soon as possible
COSTS: Not to exceed $296,534.00
ACCOUNT NO: 1029 -8033
BUDGETED AMOUNT REMAINING: $1,780,507
ATTACHMENTS: Services Proposal
CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: Sewer
GENERAL MANAGER: YES �A NO
CHIEF FINANCIAL OFFICER: YES NO
-46-
qw.-Carollo
EngiI79BiB... KtA tg Wonders WA Water*
October 27, 2010
8324A.10
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attention: Ms. Julie Ryan, P.E., Senior Civil Engineer
Subject: Headworks Replacement Project - Scope of Services, Task Order 4C
Dear Julie:
As we have discussed and Carollo has indicated in our monthly project management updates,
we have been tracking a number of project challenges during the Phase 1 and 2 projects that
have required effort not originally anticipated in our Project scope and budget. In addition, we
have added several project elements that were not considered in the drawing list prepared for
the project. These efforts on Carollo's part have contributed to our exceedance of the planned
budget for several of our proposed tasks. While we have remained below our overall project
ceiling to date, we do foresee at this point that our goal of delivering the project within the
contractually established not -to- exceed is likely not achievable given the scope of work
remaining.
As part of Carollo's proposal for the project, we provided our best estimate of cost to complete
the project, based largely on what we anticipated for the project scope. In our estimate, many
of the specific improvements now in the project, such as the location of the headworks, the
need for a new backwash equalization tank in lieu of using the emergency solids storage, the
site waste pump station, and the WAS pumping improvements were not included, as they
represent decisions that were made collaboratively between the District staff and Carollo
during the completion of the preliminary design.
When the Project was scoped, the proposed location of the headworks improvements had not
yet been confirmed. Our original thinking was that the headworks structure would mimic the
appearance of the biosolids building, and thus the necessity of architectural design services
to conform the facility's appearance to the buildings surrounding its current location were not
specifically identified as requiring external expertise. We notified the District in February 2010
of our intent to add the services of Alan Tolhurst, A.I.A. to Carollo's team to assist with the
architectural and permitting issues for the proposed building location. To that end, we have
not yet adjusted the Project scope or budget in order to include Alan's services.
The decision to locate the headworks at the site of the demolished incineration building was
made knowing that existing buried infrastructure in the vicinity would present challenges to
the headworks process design. The footprint of the headworks building, while maintained as
small as possible, could not fit within the space previously occupied by the incineration
building. The expanded footprint, and connecting utilities, meant that the identification and
avoidance of existing buried utilities would be critical to the success of both the Phase 1
project (incineration building demo) as well as the Phase 2 project. We also had several
Ms. Julie Ryan, P.E.
South Tahoe Public Utility District
October 27, 2010
Page 2
project communication missteps, including the incorrect "as built" information provided by the
Phase 1 Contractor. Although the project team has encountered a significant unexpected
expense and effort related to the existing underground infrastructure, we believe the efforts of
the entire team - the District operations staff, engineering staff, and Carollo - will provide a
deliverable that, as accurately as possible, reflects the proper identification and location of the
extensive underground infrastructure that exists in the vicinity of the project. These efforts will
also serve the District well into the future, as the information on these drawings can serve as
a more complete record of the buried assets the District currently maintains within the plant
site.
Carollo recognizes there have been certain inefficiencies we have experienced through the
use of 3D CADD Modeling and more specifically the transition into 2D CADD Drawings. While
these inefficiencies are to be expected along the "learning curve" for new applications, we do
not believe it is the responsibility of the District to fund those experiences. Through our
analysis, we have determined that approximately 120 hours of CADD time we would consider
not of direct benefit to the District, and we offer to credit that time against services rendered
moving forward in our completion of the Project. Further, in our efforts to meet our schedule
for our 90% design deliverable, we augmented our project staff substantially to complete our
work. This augmentation required coordination and oversight that might not have been
necessary under a more conventional schedule. To compensate, we have identified the time
spent on the project by our CADD department manager during the months of July and August
2010. While he completed drawings assigned to him for the project, he also spent a
significant amount of time during those two months coordinating the activities of the large pool
of other CADD technicians that were being used on the project. We have proposed to credit
his time spent of 138.5 hours in the months of July and August 2010 to the District, in addition
to the 120 hours previously credited for the "learning curve" issues.
Table 1 presents a breakdown of both the unanticipated project elements and their respective
expenditures, as well as, a "credit" available for unutilized portions of other tasks that were
part of our original contract. Using these offsets, plus the offered CADD time credits, the net
adjustment to the scope is $296,534.
Also attached please find an Amendment 4C scope and fee for the aforementioned efforts.
Please let me know if you have any questions or comments. As always, we greatly appreciate
the opportunity to be of service to the District.
Sincerely,
CAROLLO ENGINEERS, INC.
//
Scott E. Parker, P.E., BCEE
SEP:djg
Enclosures: Table 1 - Additional Project Elements Summary
Task Order 4C, Exhibit A to Task Order 4C
cc: File, Steve Caswell
Page 1 of 1
EXHIBIT A
TASK ORDER 4C
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility District
Headworks Replacement Project
TASK
TASK SA • ADDITIONAL SERVICES - CONSTRUCTION DOCUMENTS (PHASE 1)
5.1 Compile Piping Information from Multiple Sources
5.2 Provide Ongoing Assistance to Track Underground Piping Changes
5.3 Augment Contract Does with Photos and other Demo Details
TASK 6A - ADDITIONAL SERVICES - CONSTRUCTION DOCUMENTS (PHASE 2)
6.1 Backwash EC) Tank/PS Design
6.2 Site Waste PS
6.3 WAS Pumping
6.4 Architectural
6.5 Yard Piping
TASK TA - ADDITIONAL SERVICES - BID PHASE SERVICES (PHASE 1)
7.1 Project Rebid - Answer Bidder Questions/Provide Addendums
7.2 Re-Conform Drawing Set
TASK 8A - ADDITIONAL SERVICES - ENGINEERING SERVICES DURING CONSTRUCTION (PHASE 1)
8.1 Submittal Review - Adjustments for Deleting Shoring
8,2 Prepare Design Clarifications - Piping Changes
8.3 Review Proposed Change Orders - Deletion of Structural Backfill
TASK 10A - ADDITIONAL SERVICES - ENGINEERING SERVICES DURING CONSTRUCTION (PHASE 2)
10.1 Architectural ESDC Assistance
Task SA Total Hours
Task 5A Total Budget
Task 6A Total Hours
Task 6A Total Budget
Task 7A Total Hours
Task 7A Total Budget
Task 8A Total Hours
Task 8A Total Budget
Task 10A Total Hours
Task 10A Total Budget
TOTALS
Hours
Costs
CREDITED TASKS
AMENDMENT 4C, NOT TO EXCEED
COST SUMMARY
TasklSubtask Total
$36.159
531.453
522,297
589,909
$54 592
518,956
53
577,854
559.858
3243,453
$5,156
$2,056
57,212
$589
55,834
35,117
511,540
510,648
510,648
362,762
$
(66,228)
296,534
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 54445474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: No Bergsohn, Hydro - Geologist
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Diamond Valley Ranch Permitting Assistance
REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P22728 for
additional engineering work for permitting assistance, in the amount of $7,000.
DISCUSSION: An Application /Report of Waste Discharge (ROWD) is being prepared to
request regulatory approval from the Lahontan Regional Water Quality Control Board
(LRWQCB) for use of reclaimed wastewater in Diamond Valley. During preparation of
the ROWD, added engineering time was required to integrate work products produced
by other consultants and District staff into the application including: engineering design
of the reclaimed water mainline (aka CROUTE); pre - planning designs for irrigation
improvements and piping layouts; and delineated wetland boundaries. Additional
effort was also expended to attend an added May 19 +h review meeting with District
staff in order to present the draft ROWD. The added effort required for work product
integration and project review meeting were not considered in the original fee
estimate, resulting in the request for fee increase. The requested fee increase is
expected to be sufficient to complete all remaining tasks required for this project.
Approval of the fee increase will raise the project contract ceiling to $54,272.
SCHEDULE: As soon as possible
COSTS: $7,000
ACCOUNT NO: 1029 -8097
BUDGETED AMOUNT REMAINING: ($37,088)
ATTACHMENTS: Request for Fee Increase from AECOM dated 10.18.2010 for District
Purchase Order P22728
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
4 1' - 1-
General Manager
RlchaM H. Solbrig
90 t ,
ora
U
O
hrlsC
ChrlsCefalu
James R. Jones
Public Utility D15trict
Mary Lou Mosbacher
Dale Rise
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 54445474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: No Bergsohn, Hydro - Geologist
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Diamond Valley Ranch Permitting Assistance
REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P22728 for
additional engineering work for permitting assistance, in the amount of $7,000.
DISCUSSION: An Application /Report of Waste Discharge (ROWD) is being prepared to
request regulatory approval from the Lahontan Regional Water Quality Control Board
(LRWQCB) for use of reclaimed wastewater in Diamond Valley. During preparation of
the ROWD, added engineering time was required to integrate work products produced
by other consultants and District staff into the application including: engineering design
of the reclaimed water mainline (aka CROUTE); pre - planning designs for irrigation
improvements and piping layouts; and delineated wetland boundaries. Additional
effort was also expended to attend an added May 19 +h review meeting with District
staff in order to present the draft ROWD. The added effort required for work product
integration and project review meeting were not considered in the original fee
estimate, resulting in the request for fee increase. The requested fee increase is
expected to be sufficient to complete all remaining tasks required for this project.
Approval of the fee increase will raise the project contract ceiling to $54,272.
SCHEDULE: As soon as possible
COSTS: $7,000
ACCOUNT NO: 1029 -8097
BUDGETED AMOUNT REMAINING: ($37,088)
ATTACHMENTS: Request for Fee Increase from AECOM dated 10.18.2010 for District
Purchase Order P22728
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
4 1' - 1-
/� ,COM AECOM 559 448 8222 tel
/�+�� 1360 E. Spruce Avenue 559 448 8233 fax
Suite 101
Fresno, CA 93720
www.aecom.com
October 18, 2010
No Bergsohn, PG, CHG
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Diamond Valley Ranch Permitting Assistance Project
Report of Waste Discharge
Request for Fee Increase (District Purchase Order P22728)
Dear Ivo,
As you are aware, we have almost reached the not -to- exceed fee contained in the original scope of work
and there are still two work tasks that need to be completed. The purpose of this letter is to describe the
additional work performed (and not considered in the original scope of work) that justifies the additional
fee spent to date and to provide an estimate to complete the remaining Task 104 - Address LRWQCB
Review Comments and Task 105 - Prepare Final RWD.
The additional time spent on this project was related to a number of reasons that could not be anticipated
at the time the scope was prepared. The following is a list of work tasks and fee spent on each work task
that justifies the additional services performed:
1. Eight (8) hours of additional project management time required to coordinate with other
consultants and due to the extended duration of the project. The fee spent on this task is $1,400.
2. Ten (10) hours of project management time included in Task 106 and mistakenly left out of in the
sum of the total fee. The fee spent on this task is $1,750.
3. Twelve (12) hours of additional engineering time related to preparing a power point presentation
of the Draft Report of Waste Discharge (RWD) and attending a meeting at the District's office for
a presentation to District staff. The fee spent on this task is$2,500.
4. Sixteen (16) hours of additional CADD designer time for formatting and handling some of the GIS
information received from the other consultants. Some of this time was included in Tasks 300 and
400 in the original scope of work. However, Tasks 300 and 400 were later removed from the
scope and the fee for this work was inadvertently left out of the remaining tasks in the scope. The
fee spent on this task is $1,700.
The total fee amount spent on these additional services sum up to $7,350. After having reviewed the
LRWQCB comments to the RWD, our fee required to address those comments and to prepare a final
RWD incorporating irrigation improvement layout changes being developed during predesign for the
Diamond Valley Ranch is estimated at $7,000. For the reasons stated above, we respectfully request that
the District consider reimbursing AECOM for the additional time required to complete this project.
Approval of the requested budget increase for permitting assistance will raise the contract ceiling for Task
Order Number 3 to $54,272.00.
-53-
ASCOM
Page 2
We appreciate your understanding and we look forward to completing these work tasks to your
satisfaction. If you have any questions or requests for additional information, do not hesitate to contact
me at (559) 448 -8222.
Sincerely,
Alfonso Manrique, PE
Senior Sanitary Engineer
-54-
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.u5
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: 2010 Water Meter Installation Project - Phase 2
REQUESTED BOARD ACTION: Approve Change Order No. 2 to Campbell Construction
Company, Inc., in the amount of $45,874.29.
DISCUSSION: During the course of completing the contract work for meter installations,
Campbell provided additional work on a time and materials basis. These additional
costs were incurred from 5/20/10 through 8/30/10 and include the handling of
groundwater, export of saturated soil, import of backfill material, additional piping and
excavation, and other labor and material required to install the meters in situations with
expanded conflicts with utilities, landscaping, fences, and other obstacles.
All or most of this change order cost will be paid by grant funds due to the reduction in
the total number of meter installations. Staff is tracking all costs so that if the grant funds
are exceeded, the District funds can be utilized as match dollars for the USFS Fire
Partnership Grant.
SCHEDULE: Upon Board approval.
COSTS: $ 45,874.29
ACCOUNT NO: 2029 -7078 /METERS
BUDGETED AMOUNT REMAINING: $575,757 (2010/2011)
ATTACHMENTS: Change Order No. 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
- 55 -
CATEGORY: Water
General Manager
Richard H. SolWq
A
South
Chris WS W
W
James R. Jones
Public Utility District
Mary Lou MosWcher
D5ch�
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.u5
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: John Thiel, Principal Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: 2010 Water Meter Installation Project - Phase 2
REQUESTED BOARD ACTION: Approve Change Order No. 2 to Campbell Construction
Company, Inc., in the amount of $45,874.29.
DISCUSSION: During the course of completing the contract work for meter installations,
Campbell provided additional work on a time and materials basis. These additional
costs were incurred from 5/20/10 through 8/30/10 and include the handling of
groundwater, export of saturated soil, import of backfill material, additional piping and
excavation, and other labor and material required to install the meters in situations with
expanded conflicts with utilities, landscaping, fences, and other obstacles.
All or most of this change order cost will be paid by grant funds due to the reduction in
the total number of meter installations. Staff is tracking all costs so that if the grant funds
are exceeded, the District funds can be utilized as match dollars for the USFS Fire
Partnership Grant.
SCHEDULE: Upon Board approval.
COSTS: $ 45,874.29
ACCOUNT NO: 2029 -7078 /METERS
BUDGETED AMOUNT REMAINING: $575,757 (2010/2011)
ATTACHMENTS: Change Order No. 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
- 55 -
CATEGORY: Water
7e a CHANGE ORDER NUMBER 2
Project 2010 Water Meter Installation Phase 2
°�� Contractor Campbell Construction Co. Inc.
Date November 4.2010 PO # P22385
The Contract Shall Be Changed As Follows:
A. Additional time and material cost to complete approximately 880 meter
installations paid for under the contract bid price from 5/20/10 through
8/30/10. The additional costs include the handling of groundwater, export of
saturated soil, import of backfill material, additional piping and excavation,
and other labor and material required to install the meters in situations with
expanded conflicts with utilities, landscaping, fences, and other obstacles.
TOTAL FOR ITEM A IS $45,874.29
TOTAL FOR CHANGE ORDER NO.2 IS ITEM A = $45,874.29
Dollar-Amounts Contract Time
Original Contract
$ 1,799,604.00
Previous Change Orders
$ 427,332.25
Current Contract
$ 2,226,936.25
THIS CHANGE ORDER
$ 45,874.29
New Contract Total
$ 2
Contractor agrees to make the herein - described changes in accordance with the terms hereof. The
change in contract price and /or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted in individual description(s).
Authorized By STPUD Board President
Date:
Date:
Accepted By Contractor
Reviewed By
Date:
-57-
General Manager
Richard H. Solbrig
5outh Tahoe
Public Utility District
Pirmtons
Chris Cefalu
James R Jones
Mary Lou Mosbacher
Dale Rlse
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.ue
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: 2010 Asphalt Patching /Repair Contract
REQUESTED BOARD ACTION: Authorize an increase to Purchase Order No. P22979 for
additional required patch repairs, in the amount of $40,000.
DISCUSSION: This past summer and fall have seen an increase in water main breaks,
and the size of excavations have been larger than past trends have shown. The
temporary patches installed by District crews need to be permanently repaired before
the asphalt plant closes for the season, inclement weather, and the winter plowing
season begins.
SCHEDULE: As soon as possible
COSTS: $40,000
ACCOUNT NO: 2001 -6052
BUDGETED AMOUNT REMAINING: $202,974
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-59-
General Manager
Richard H. Solbrig
W' �- South Tahoe
Public Utility District
oy=tors
Chris Cefalu
James K Jones
May Lou Mosbacher
Dale Rise
Eric Schafer
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www.5tpud.ue
BOARD AGENDA ITEM 4h
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Purchase 1 Ton Service Truck - Electrical Department
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder,
San Francisco Ford, Lincoln, Mercury, in the amount of $24,803.75.
DISCUSSION: The Board authorized advertising for bids at the October 7, 2010, Board
meeting. Five (5) bids were received and opened, with an additional three (3) refused
for delivery after deadline.
Staff believes the bid price to be fair and recommends award.
This item was reviewed by the District's Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $24,803.75
ACCOUNT NO: 1005 -8180
BUDGETED AMOUNT REMAINING: $30,000
ATTACHMENTS: Bid Results
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES ?5L
NO
-61-
CATEGORY: Sewer
SOUTH TAHOE
PUBLIC UTILITY P15TKICT
BID RESULTS - 2011 —1 TON PLOW & SERVICE TRUCK
(CAB & CHASSIS BID)
BID #: 10 -11 -11 OPENING DATE: OCTOBER 26, 2010
1:31p7_\ y[�I�P►�Ir
SAN FRANCISCO FORD, LINCOLN, MERCURY $ 24,803.75
Ford F350
Delivery 90 -120 days ARO, Net 15
HANSEL FORD LINCOLN 24,939.69
Ford F350
Delivery 90 days ARO, Net 30
FALLON AUTO MALL 26,721.60
Ford F350 Cab, Chassis SRW XL trim
Delivery 120 days, Net15 days
Minor Deviation: Axle is E -Lock not Limited Slip
Enhancements: Transmission is 6 speed (vs. 5 spec'd)
10,200 GVWR (vs. 9700)
HARROLD FORD
Ford F350 27,020.65
Delivery 70 days ARO, Net 20
WINNER CHEVROLET INC 27,120.75
Chevrolet Silverado
Delivery Estimate 8 -10 weeks ARO, Net 30
Exception: Eaton G80 locking rear end
BIDS REJECTED — RECEIVED AFTER DEADLINE
Chevrolet of Watsonville
Downtown Ford Sales
Theodore Robins Ford
-63-
General Manager
Richard H. Solbrig
1950 - '0
oe� War out h T ahoe
`7
Public Utility District
Diroctors
Chris Cefalu
James. R. Jones
Mary Lou Mosbacher
Dale Rise
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.6tpud.u5
BOARD AGENDA ITEM 41
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Purchase '/2 Ton Pickup Truck - Pumps Department
REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder,
San Francisco Ford, Lincoln, Mercury, in the amount of $20,992.06.
DISCUSSION: The Board authorized advertising for bids at the October 7, 2010, Board
meeting. Six (6) bids were received and opened, with an additional three (3) refused for
delivery after deadline.
Staff believes the bid to be fair and recommends award.
This item was reviewed by the District's Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $20,992.06
ACCOUNT NO: 1005 -8179
BUDGETED AMOUNT REMAINING: $23,000
ATTACHMENTS: Bid Results
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-65-
5OUTH TAHOE
PUBLIC UTILITY DISTRICT
BID RESULTS - 2011 - % TON 2 DOOR PICKUP TRUCK
BID #: 10 -11 -09 OPENING DATE: OCTOBER 26, 2010
BID AMOUNT
SAN FRANCISCO FORD, LINCOLN, MERC. $ 20,992.06
Ford F150
Delivery 90 -120 days ARO, Net 15
HANSEL FORD LINCOLN 21,394.44
Ford F150
Delivery 90 days ARO, Net 30
HARROLD FORD
Ford F150 21,684.29
Delivery 70 days ARO, Net 20
FALLON AUTO MALL 23,053.46
Ford F150, XL trim
Delivery 120 days, Net 15 days
WINNER CHEVROLET INC 24,049.65
Chevrolet Silverado
Delivery Estimate 8 -10 weeks ARO, Net 30
Exceptions: No rear sliding window available
Eaton G80 locking rear end
CARSON CITY TOYOTA SCION 29,906.25
Toyota Tundra 8324
Delivery 120 days, Net 30
Exception: No locking front wheel hubs — push button
Factory rebates will be passed on at time of delivery
BIDS REJECTED — RECEIVED AFTER DEADLINE
Chevrolet of Watsonville
Downtown Ford Sales
Theodore Robins Ford
-67-
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4j
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Purchase Mid -Size Truck - Lab Department
REQUESTED BOARD ACTION: (1) Reject three lowest bids as non - responsive to bid
specifications; (2) Find minor deviation from specification in the fourth lowest bid to be
immaterial and waive deviation as such; (3) Award bid to the lowest responsive,
responsible bidder, San Francisco Ford, Lincoln, Mercury, in the amount of $21,949.06.
DISCUSSION: The Board authorized advertising for bids at the October 7, 2010, Board
meeting. Six (6) bids were received and opened, with an additional three (3) refused
for delivery after deadline.
The three (3) lowest bidders proposed vehicles without rear sliding windows which was
specified in the bid. The fourth lowest bidder proposed a vehicle which met all material
specifications. The proposed vehicle deviated from the specifications by including
cloth seats instead of vinyl seats. Under California public contract law, it is within the
District's discretion to waive minor irregularities in submitted bids. Irregularities are
considered to be minor, such that they may be waived, if they are not material,
meaning that waiver of the irregularity would not constitute favoritism and would not
give an advantage to the "irregular" bidder. Staff recommends that the Board waive
this as an immaterial minor deviation from the specs' requirements. Staff believes the
bid price to be fair and recommends award.
This item was reviewed by the District's Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $21,949.06
ACCOUNT NO: 1005 -8181
BUDGETED AMOUNT REMAINING: $30,000
ATTACHMENTS: Bid Results, Specifications
-69-
General Manager
RlchaM H. Solb iq
Tah
lrnx�
out
Chri9 l,CfAhl
James K Jones
FUblic Utility district
Mary Lou Mosbacher
ValeRlse
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4j
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Purchase Mid -Size Truck - Lab Department
REQUESTED BOARD ACTION: (1) Reject three lowest bids as non - responsive to bid
specifications; (2) Find minor deviation from specification in the fourth lowest bid to be
immaterial and waive deviation as such; (3) Award bid to the lowest responsive,
responsible bidder, San Francisco Ford, Lincoln, Mercury, in the amount of $21,949.06.
DISCUSSION: The Board authorized advertising for bids at the October 7, 2010, Board
meeting. Six (6) bids were received and opened, with an additional three (3) refused
for delivery after deadline.
The three (3) lowest bidders proposed vehicles without rear sliding windows which was
specified in the bid. The fourth lowest bidder proposed a vehicle which met all material
specifications. The proposed vehicle deviated from the specifications by including
cloth seats instead of vinyl seats. Under California public contract law, it is within the
District's discretion to waive minor irregularities in submitted bids. Irregularities are
considered to be minor, such that they may be waived, if they are not material,
meaning that waiver of the irregularity would not constitute favoritism and would not
give an advantage to the "irregular" bidder. Staff recommends that the Board waive
this as an immaterial minor deviation from the specs' requirements. Staff believes the
bid price to be fair and recommends award.
This item was reviewed by the District's Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $21,949.06
ACCOUNT NO: 1005 -8181
BUDGETED AMOUNT REMAINING: $30,000
ATTACHMENTS: Bid Results, Specifications
-69-
SOUTH TAHOE
PUBLIC UTILITY P15TKICT
BID RESULTS - 2011 — MIDSIZE EXTENDED CAB PICKUP TRUCK
BID #: 10 -11 -10 OPENING DATE: OCTOBER 26, 2010
BID AMOUNT
HANSEL FORD LINCOLN $ 20,039.41
Ford Ranger
Delivery 90 days ARO, Net 30
Exception: Rear sliding window unavailable
Minor deviation: Cloth seat (vinyl unavailable)
HARROLD FORD
Ford Ranger 20,569.60
Delivery 70 days ARO, Net 20
Exception: Rear sliding window unavailable
Minor deviation: Cloth seat (vinyl unavailable)
FALLON AUTO MALL 21,123.15
Ford Ranger, XL trim
Delivery 120 days, Net 15 days
Exceptions: Rear sliding window unavailable
Rear seats are jump seats
Enhancement: Transmission is 5 speed (vs. 4 spec'd)
SAN FRANCISCO FORD, LINCOLN, MERCURY 21,949.06
Ford Ranger Supercab Sport
Delivery 90 -120 days ARO, Net 15
Minor deviation: Cloth seat (vinyl unavailable)
WINNER CHEVROLET INC 24,250.84
Chevrolet Colorado
Delivery Estimate 8 -10 weeks ARO, Net 30
Exceptions: 5 cylinder vs V6 spec'd
No specific under seat storage
Enhancement: Eaton G80 locking rear end
CARSON CITY TOYOTA SCION 28,275.00
Toyota Tacoma 7554
Delivery 120 days, Net 30
Exceptions: Rear sliding window unavailable (unless upgrade)
No locking front wheel hubs
Enhancement: Transmission is 5 speed (vs. 4 spec'd)
BIDS REJECTED — RECEIVED AFTER DEADLINE
Chevrolet of Watsonville
Downtown Ford Sales
Theodore Robins Ford
60�7N r Q F
:�.
MINIMUM SPECIFICATIONS
44 MIDSIZE EXTENDED CAB PICKUP TRUCK
Truck 49 Lab
1. 44 Extended Cab Midsize Truck
2. Model year 2011
3. 4 -wheel drive
4. V -6 engine — gas
5. Locking front wheel hubs
6. Limited slip differential
7. Automatic 4 -speed transmission with overdrive
8. Trailer tow group and rear step bumper
9. Skid plate group
10. AM /FM radio
11. Standard front seating vinyl
12. Rear seating and under -seat storage
13. Air Conditioning
14. Sliding rear window
15. Standard size bed for mini midsize truck
16. Emissions approved by the State of California
17. Single tone white exterior
18. All season tires with full size spare tire
19. Driving lights and turn signals shall be approved by the State of California
20. The engine shall be fully prepared and set -up to operate smoothly and efficiently at an
altitude of 6300 feet above sea level
21. Shop repair manual or CD (not operator manual)
-72-
Is
we r 195 0 • Yd
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri , General Manager Paul Sciuto, Assistant General Manager
Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President
James R. Jones, Director Eric W. Schafer, Director Chris Cefalu, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
OCTOBER 21, 2010
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 21, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA
BOARD OF DIRECTORS ROLL CALL
President Rise, Directors Cefalu, Jones, Mosbacher, Schafer
STAFF
Sciuto, Sharp, Cocking, Bledsoe, Thiel, Bledsoe, Brown, Bird,
Curtis, Whalen, Johnson, Swain, Morse, Attorney Herrema
GUESTS:
David French and Eric Sapirstein /ENS Resources, Inc.,
Dave Galicia /G. B. General, John Runnels
John Runnels led the pledge to the flag. PLEDGE OF ALLEGIANCE
Moved Mosbacher/ Second Schafer / Passed Unanimouslx CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Server Virtualization - Authorized staff to purchase
virtualization software and contract with Systems
Technology Associates for implementation services for
server virtualization project, in the amount of $35,848;
b. Headworks Replacement Phase II - Approved finding
that special circumstances exist to warrant that
Duperon Flexrake screens be the sole brand of screens
for the headworks facilities;
-73-
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 2
c. Headworks Replacement Phase II - Approved finding CONSENT CALENDAR
that to match or be compatible with the already (continued)
existing study, revision of the Arc Flash analysis must be
by SKM Power Tools Software;
d. 45 Degree Slope Mower - Rejected all bids;
e. 2010 Water Meter Installation Project: Phase 1 - Approved
Change Order No. 2 to Teichert Construction in the
amount of $198,363.34;
f. Approved Regular Board Meeting Minutes:
October 7, 2010.
ITEMS FOR BOARD ACTION
The Department of Dam Safety requires that vegetation 45 DEGREE SLOPE MOWER
on dams be short in nature to observe burrowing animal
activity, and to ensure thorough inspections can be readily
performed. A 45 degree slope mower is necessary to safely
perform mowing of the four dam faces at the District's
facilities in Alpine County. The mower will be capable of
performing other tasks and will include a ditch witch
attachment and a broom. There are up to 30 attachments
that can be purchased individually, if desired.
Power Trac is the only company willing to provide a mower
that is consistent with the District's requirements and does
not include other costly features that are not necessary.
Pursuant to the District's Purchasing Policy, when a particular
item is available from only one source, the policy allows an
exemption to the competitive bidding process.
Hal Bird responded to several questions from the Board
and the public, and explained all other options that were
investigated prior to making this recommendation.
Moved Schafer / Second Mosbacher / Passed Unanimously
to: (1) Find that a slope mower meeting the District's require-
ments is available only from Power Trac; and (2) Authorize
staff to negotiate purchase in an amount not to exceed
$47,317.20, plus freight and tax.
Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $958,152.44.
-74-
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 3
Eric Sapirstein and David French gave a presentation PRESENTATION: FEDERAL LEGISLATIVE
covering recent achievements that benefitted the ADVOCACY UPDATE FOR 2010/2011
District, and the expected outlook related to continued
efforts in Washington D.C.
Water and Wastewater Operations Committee: The
committee met on October 18. Minutes of the meeting
are available upon request.
The October 13 meeting of the water agency focused
on the need to maintain membership with CABI. The
decision was made not to provide funding in the future
unless the group could provide a compelling reason to
do so. The general manager recruitment process is
underway and interviews will be held November 10.
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER AGENCY
PURVEYOR REPRESENTATIVE REPORT
Director Schafer reported he attended the tour of Alpine BOARD MEMBER REPORTS
County facilities and appreciated the information pre-
sented to ENS Resources, which will help obtain grants
in the future.
President Rise reported he attended the City of South
Lake Tahoe council meeting where he met the new
executive director of CalPECO. (CaIPECO will replace
Sierra Pacific Power Company.) The council tabled the
new marijuana ordinance until after November 2
elections are held in order to involve the newly elected
council members. The District will advise of any effects
to the collection or distribution systems.
Assistant General Manager / En _ iq neer: Paul Sciuto report-
ed Teichert Construction installed 1,509 water meters (in
the city) at an average cost of $1,563 each. Problems with
leaking brass fittings are being addressed. Campbell
Construction installed a total of 946 water meters (in the
county) out of 1,261, at an average cost of $1,800 each.
While the District still received the full grant amount, the
state allowed for the reduction in meters installed due to
the difficult circumstances of construction. There are 315
meters left and staff will determine whether to pay a
restocking fee or to purchase them and have District crews
do the installations.
Accounting Technician: Donielle Morse gave an update
on changes made to the employee travel policy.
STAFF REPORTS
-75-
REGULAR BOARD MEETING MINUTES - OCTOBER 21, 2010 PAGE - 4
The Board did not enter into closed session to discuss items ADJOURNMENT
listed on the agenda. The meeting was adjourned at
3:10 p.m.
Dale Rise, Board President
South Tahoe Public Utility District
ATTEST:
Kathy Sharp, Clerk of the Board
South Tahoe Public Utility District
-76-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
• 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
• Phone 530.544.6474 • Facsimile 530.541.0614
Agenda Item 6a
NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE.
REQUEST TO APPEAR BEFORE THE BOARD
(Use Separate Sheet if Necessary)
Name: Larry Singleton
2. Street Address: 1989 Marconi Way
3. Mailing Address: 8333 Shilling Court, Granite Bay, CA 95746
4. Phone No:
Date: 10/19/10
5. Date I wish to appear: Before committee: Before full Board 11/04/10
6. 1 have discussed this matter with a member of District staff: Yes X No
If "Yes ": Name /Department of District contact: Tim Bledsoe, Richard Solbrig
7. Staff Introduction: On May 20, 2010, a sewer unit count was done for Larry Singleton
at 1989 Marconi Way. Rex Marshall, Customer Service Representative, completed the
sewer unit count and found one (1) unreported sewer unit. Mr. Singleton provided
documentation that the sewer unit was there when he purchased his property: therefore,
a connection fee of $4,930 was not applied to his account. When Rex returned to the
office, he modified Mr. Singleton's account to reflect the one unreported sewer unit, and
Tim Bledsoe, Customer Service Manager, approved. A notice was sent to Mr. Singleton
to show that $342.12 three years in back charges would be assessed to his account
according to Administrative Code 4.6.7 (attached).
8. Customer Comments: I would like to address the fraudulent practice of penalizing
current homeowners for obsolete records or actions taken by the original owner /builder.
Details to be given in person.
9. Action I am requesting Board take: Eliminate this unconscionable fee and practice.
10. Staff Comments / Recommendation: Staff recommends that the Administrative Code
4.6.7 be followed and direct Mr. Singleton to pay the three years in back charges for the
unreported sewer unit. By waiving Mr. Singleton's charges would set a precedence for
future customers who have unreported sewer units.
-77-
4.6.7 Unreported Connections and Discharges. Upon discovery of the
unreported connections and discharges to the District sewer system, the District shall
charge all current charges and fees, including all current connection charges, plus a ten
percent (10 %) basic penalty, up to three (3) years back charges for current sewer
service fees, a ten percent (10 %) penalty on such back charges, and the current
administrative fee for unreported connections and discharges. (Refer to Schedule No. 2,
Section 4.5.8.) The owner of said property may, at his option, abate the unreported
connection(s) immediately or pay all of the above charges and fees. If the owner elects
to abate the unreported connection(s) or can demonstrate sufficient proof to the District
Customer Service Manager or authorized representative that the unreported sewer
connection(s) existed prior to the purchase of such property by owner, then the District
may only charge up to three (3) years back charge for current sewer service fees. If the
owner fails to complete any of the above options, all charges and fees shall be deemed
charges for the purposes of collection and enforcement, and the property shall be
subject to disconnection procedures for delinquent charges as provided in Section 6.6.
-78-
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM bb
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager /Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Black Bart Post Office
REQUESTED BOARD ACTION: Discuss future status of the post office building on Black
Bart, and direct staff accordingly.
DISCUSSION: The District owns the land where the old post office is on Black Bart and
Pioneer Trail. The building has been vacant except for storage of old items for 5 years.
There is no sewer service or water service to the building and to get utility service to the
building would cost approximately $30,000 to $50,000 at prevailing wage rates.
Furthermore, the uses for the lot are limited by the TRPA Plan Area Statement.
The land is part of the parcel that the Emergency Retention Basins are on so therefore
the District can not segment and sell just the area where the building sits. Also, there is
no ability to bank or sell the coverage if the improved area is restored.
Planning level estimate for demolition of the structure, concrete slab, and paving is
approximately $30,000. Revegetation of the area would cost about $10,000.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer & Water
I:I:01
NO
-79-
General Manager
Rlchard H. SolbHg
Tahoe
hr�
out
�hrEs�a�
James R. Jones
Public Utility Di5trlct
Mary Lou Mosbacher
Vale PUB
Eric Schafer
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM bb
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager /Engineer
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Black Bart Post Office
REQUESTED BOARD ACTION: Discuss future status of the post office building on Black
Bart, and direct staff accordingly.
DISCUSSION: The District owns the land where the old post office is on Black Bart and
Pioneer Trail. The building has been vacant except for storage of old items for 5 years.
There is no sewer service or water service to the building and to get utility service to the
building would cost approximately $30,000 to $50,000 at prevailing wage rates.
Furthermore, the uses for the lot are limited by the TRPA Plan Area Statement.
The land is part of the parcel that the Emergency Retention Basins are on so therefore
the District can not segment and sell just the area where the building sits. Also, there is
no ability to bank or sell the coverage if the improved area is restored.
Planning level estimate for demolition of the structure, concrete slab, and paving is
approximately $30,000. Revegetation of the area would cost about $10,000.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer & Water
I:I:01
NO
-79-
General Manager
Richard H. Solbrlg
South Tahoe
Public Utility District
Vinactors
Chris Cefalu
James X Jones
Mary Lou Mosbacher
Dale Rlse
Eric Schafer
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www.5tpud.ue
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Dale Rise, Board President
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Legal Service Provider
REQUESTED BOARD ACTION: Discuss if comparison of legal service providers is needed
at this time, and direct staff accordingly.
DISCUSSION: The Board has retained its current general legal services provider since
1996. Since that time, the District has been involved in several legal challenges that
required consistency in legal representation. Now that the large cases have been
resolved, the Board should consider if it is prudent to compare legal service providers at
this time.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: General
NO
NO
-81-
PAYMENT OF CLAIMS
FOR APPROVAL
November 4, 2010
Payroll 10/19/10
Total Payroll
ADP
Bank of America
BNY Mellon Trust Company
Brownstein /Hyatt/Farber /Schreck legal services
CDS- health care payments
Union Bank
Total Vendor EFT
Accounts Payable Checks -Sewer Fund
Accounts Payable Checks -Water Fund
Accounts Payable Checks -Self- funded Insurance
Accounts Payable Checks - Grants Fund
Total Accounts Payable
Grand Total
Payroll EFTS & Checks 10/19/10
EFT
AFLAC Medical & Dependent Care
428.96
EFT
CA Employment Taxes & W/H
18,961.62
EFT
Federal Employment Taxes & W/H
91
EFT
CalPERS Contributions
69,612.01
EFT
Great West Deferred Comp
18,356.54
EFT
Stationary Engineers Union Dues
2,390.84
EFT
United Way Contributions
187.00
EFT
Employee Direct Deposits
214,576.83
EFT
Employee Garnishments
1,524.30
CHK
Employee Paychecks
6,382.43
Total
423, 891.70
423, 891.70
423,891.70
0.00
0.00
0.00
21, 764.08
19,891.84
0.00
41,655.92
608,321.68
632,482.57
30,641.48
0.00
1,271,445.73
1, 736,993.35
-83-
PAYMENT OF CLAIMS
Vendor Name Department 1 Proj Name Description Acct# / Proi Code Amount Check Num Typos
ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,604.26
Check Total: 2.604.26 AP- 00077389 MW
ADVANTEL INC INFORMATION SYS CONTRACT SERVICE 1037 - 4405 336.25
ADVANTEL INC INFORMATION SYS CONTRACT SERVICE 2037 - 4405 336.25
Check Total: 672.50 AP- 00077390 MW
AECOM USA INC ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 2,708.37
Check Total: 2.708.37 AP- 00077391 MW
AERVOE - PACIFIC UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 593.28
Check Total: 593 AP- 00077392 MW
AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 744.70
AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 105.00
Check Total: 849.70 AP- 00077393 MW
ALEXANDER HAMILTON INSTITUTE HUMAN RESOURCES SUBSCRIPTIONS 1022 - 4830 36.00
ALEXANDER HAMILTON INSTITUTE HUMAN RESOURCES SUBSCRIPTIONS 2022 - 4830 36.00
Check Total: 72.00 AP- 00077394 MW
ap ALEXANDER, RICK CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00
I
Check Total: 200.00 AP- 00077395 MW
ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 199.00
Check Total: 199.00 AP- 00077396 MW
ALPINE COUNTY ADMIN OFFICE DIAMOND VLY RNCH OPERATING PERMIT 1028 - 6650 112,100.00
Check Total: 112.100.00 AP- 00077397 MW
ALPINE METALS HEAVY MAINT SHOP SUPPUES 1004 - 6071 23.60
Check Total: 23.60 AP- 00077398 MW
ALSBURY, JAY HEAVY MAINT TRAVEL/MEETINGS 1004 - 6200 136.00
Check Total: 136.00 AP- 00077399 MW
AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 951.26
Check Total: 951.26 AP -00077400 MW
AT &T MOBIUTY UNDERGROUND REP TELEPHONE 1001 - 6310 8.57
AT &T MOBIUTY ELECTRICAL SHOP TELEPHONE 1003 - 6310 4.34
AT &T MOBILITY ENGINEERING TELEPHONE 1029 - 6310 9.18
AT &T MOBILITY UNDERGROUND REP TELEPHONE 2001 - 6310 8.57
User: CAROLYN
Page: 1 Current Dote: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
Vendor Name
AT&T MOBILITY
AT&T MOBILITY
AT&T / CALNET 2
AT&T /CALNET 2
AT&T/CALNET 2
AT&T/CALNET 2
AT&T / CALNET 2
AT&T/CALNET 2
AT&T / CALNET 2
AWWA
AWWA CAL -NEV SECTION
4ANK OF THE WEST
tr
1
BB&H BENEFIT DESIGNS
BB&H BENEFIT DESIGNS
BENTLY AGROWDYNAMICS
BI STATE PROPANE
BING MATERIALS
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
BRANDSGARD, ANGEL
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department / Proj Name
ELECTRICAL. SHOP
ENGINEERING
GEN & ADMIN
PUMPS
OPERATIONS
CUSTOMER SERVICE
GEN & ADMIN
PUMPS
CUSTOMER SERVICE
CUSTOMER SERVICE
ENGINEERING
GEN & ADMIN - WT METERING PRJ
HUMAN RESOURCES
HUMAN RESOURCES
OPERATIONS
UNDERGROUND REP
UNDERGROUND REP
UNDERGROUND REP
ENGINEERING - WT METERING PRJ
CUSTOMER SERVICE - WTR CONS PROG
CUSTOMER SERVICE - WTR CONS PROG
PAYMENT OF CLAIMS
Page:
Description
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
DUES/MEMB /CERT
DUES/MEMB /CERT
CONST RETAINAGE
CONTRACT SERVICE
CONTRACT SERVICE
SLUDGE DISPOSAL
PIPE/CVRS /MHLS
PIPE/CVRS/MHLS
CONTRACT SERVICE
WTR METERING/NEW
CONTRACT SERVICE
WTR CONS EXPENSE
2
Accd/ / Proj Code
2003 - 6310
2029 - 6310
1000 - 6310
1002 -6310
1006 - 6310
1038 - 6310
2000 - 6310
2002 - 6310
2038 - 6310
2038-6250
2029-6250
Check Total:
Check Total:
Check Total:
Check Total:
2000 - 2605 - METERS
Check Total:
1022 - 4405
2022 - 4405
1006 -6652
1001 -6052
2001 -6052
2038 - 6660 - WCPROG
Check Total:
Check Total:
Check Total:
Check Total:
2001 - 4405
2029 - 7078 - METERS
2038 - 4405 - WCPROG
Check Total:
Current Date: 10/27/2010
Current Time: 17:02:17
Amount chnt Num I e
28.52
63.52 AP- 00077401 MW
4.34
344.47
82.30
30.93
7.20
344.47
35.48
7.19
852.04 AP- 00077402 MW
198.00
198 AP- 00077404 MW
80.00
80.00 AP- 00077403 MW
9,918.17
9 AP- 00077405 MW
624.50
624.50
1.249.00 AP -00077406 MW
2,191.00
2.191.00 AP -00077407 MW
25.38
25.38 AP -00077408 MW
11,551.53
11.551.53 AP-00077409 MW
3,893.60
2,009.60
503.48
6.406.88 AP -00077410
200.00
MW
Vendor Name
BROWN & CALDWELL CONSULTANTS
CAUF DEPT OF MOTOR VEHICLES
CAUF DEPT OF MOTOR VEHICLES
CAMPBELL CONSTRUCTION CO INC
CAMPBELL. CONSTRUCTION CO INC
CAPITAL FORD
CAPITAL FORD
CAPITAL RUBBER CO LTD
CAROLLO ENGINEERS
a
On
CARSON PUMP
CASHMAN EQUIPMENT
CDS GROUP HEALTH
COW - G CORP
CDW - G CORP
CDW - G CORP
CDW - G CORP
CDW - G CORP
CDW - G CORP
CITY OF SOUTH LAKE TAHOE
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department / Proj Name
ENGINEERING - FILTER ASSMNT
OPERATIONS
DIAMOND VLY RNCH
GEN & ADMIN - IROQUOIS SUPPLY
ENGINEERING - IROQUOIS SUPPLY
EQUIPMENT REP
EQUIPMENT REPAIR
HEAVY MAINT
ENGINEERING - TWIN PEAKS BS
PUMPS
EQUIPMENT REPAIR
SELF FUNDED INS
LABORATORY
INFORMATION SYS
INFORMATION SYS
LABORATORY
INFORMATION SYS
INFORMATION SYS
UNDERGROUND REP
PAYMENT OF CLAIMS
Description
REHAB FLTR 5&6
OPERATING PERMIT
OPERATING PERMIT
CONST RETAINAGE
WTLN IROQ
AUTOMOTIVE
AUTOMOTIVE
MOBILE EQUIP
BSTR, TWN PEAKS
PUMP #2, HELEN W
AUTOMOTIVE
ADMIN FEE
OFFICE SUPPUES
OFFICE SUPPLIES
DIST.COMP SPPUS
OFFICE SUPPUES
OFFICE SUPPUES
DIST.COMP SPPLIS
OPERATING PERMIT
Page: 3
Acct# I Proj Code
1029 - 8066 - FILTER
Check Total: 10.529.88 AP- 00077412 MW
1006 - 6650 23.00
1028 - 6650 46.00
Check Total: 69.00 AP- 00077413 MW
2000 - 2605 - IQWTRL - 11,469.95
2029 - 8166 - IQWTRL 114,699.45
Check Total:
1005 -6011
2005 -6011
1004 - 6012
2029 - 7070 - TPBSTR
2002 - 7598
2005 - 6011
3000 -6741
1007 -4820
1037 -4820
1037 -4840
2007 - 4820
2037 - 4820
2037 - 4840
2001 - 6650
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Current Date: 10/27/2010
Current Time: 17:02:17
Amount Check Num Tvoe
200.00 AP- 00077411 MW
10,529.88
10229 ,50 AP-00077414
649.49
- 235.52
413.97 AP- 00077415
685.69
685.69 AP -00077416
1,326.75
1. 326.75 AP- 00077417
2,497.00
2.497.00 AP- 00077418
432.25
432.25 AP-00077419
2,600.15
2.600.15 AP- 00077420
247.00
667.36
95.45
247.01
667.32
94.07
2.018.21 AP- 00077421
2,772.00
2.772.00 AP -00077422
MW
MW
MW
MW
MW
MW
MW
MW
MW
PAYMENT OF CLAIMS
Vendor Name Department/ Proj Name Description AccUt / Proj Code Amount Check Num Iyp
CLARK PLUMBING HEATING & A/C ENGINEERING - IROQUOIS SUPPLY WTLN IROQ 2029 - 8166 - IQWTRL 171.00
Check Total: 171.00 AP- 00077423 MW
COASTLINE EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 - 6011 728.99
Check Total: 728.99 AP- 00077424 MW
COOK CONCRETE PRODUCTS INC GEN & ADMIN FRAMEJCOVERS INV 1000 - 0410 1,211 .47
COOK CONCRETE PRODUCTS INC UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 554.63
Check Total: 1,766,10 AP- 00077425 MW
CPI INTERNATIONAL LABORATORY LAB SUPPUES 1007 -4760 102.23
CPI INTERNATIONAL LABORATORY LAB SUPPUES 2007 - 4760 102.22
Check Total: 204.45 AP- 00077426 MW
CWEA HEAVY MAINT DUES/MEMB/CERT 1004 - 6250 132.00
Check Total: 132.00 AP- 00077427 MW
DIY HOME CENTER UNDERGROUND REP SMALL TOOLS 2001 - 6073 6.84
Check Total: 6.84 AP- 00077428 MW
DOHERTY LANDSCAPING ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 60.00
1
co Check Total: 60.00 AP- 00077429 MW
bOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 21.12
Check Total: 21.12 AP- 00077430 MW
E- FILUATE CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 54.72
E- F1LUATE CORP INFORMATION SYS DIST.COMP SPPUS 2037 - 4840
EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 1038 - 6520 6.50
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 6.50
Check Total: 13.00 AP- 00077432 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 1038 - 6520 6.50
EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 2038 - 6520 6.50
Check Total: 13.00 AP- 00077433 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 1038 - 6520 6.50
EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 2038 - 6520 6.50
Check Total: 13.00 AP- 00077434 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 8.00
User: CAROLYN
Check Total: 109.48
Page: 4 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
54.76
AP -00077431 MW
Vendor Name
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO COUNTY
HACH CO
User: CAROLYN
Department / Proj Name
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Description
SUPPUES
Aced, / Proj Code Amount Check Nuns IyRtt
2038 - 6520 8.00
Check Total: 16.00 AP- 00077435 MW
SUPPUES 1038 - 6520 8.00
SUPPLIES 2038 - 6520 8.00
Check Total: 16 AP- 00077436 MW
ELECTRICAL EQUIPMENT CO INC ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 4,382.69
Check Total: 4.382.69 AP- 00077437 MW
ETS LABORATORY MONITORING 1007 - 6110 992.25
Check Total: 992.25 AP -00077438 MW
EVANS BROTHERS INC GEN & ADMIN - HEADWORKS -PH 1 CONST RETAINAGE 1000 - 2605 - HDWKPI - 19,133.30
EVANS BROTHERS INC ENGINEERING - HEADWORKS -PH 1 HDWKS IMP PROJ 1029 - 8033 - HDWKPI 191,333.00
Check Total: 172,199.70 AP- 00077439 MW
FEDEX FINANCE POSTAGE EXPENSES 1039 - 4810 3.13
FEDEX FINANCE POSTAGE EXPENSES 2039 - 4810 3.13
Check Total: 6.26 AP- 00077440 MW
co FERGUSON ENTERPRISES INC. HEAVY MAINT BUILDINGS 1004 - 6041 42.68
co
1 FERGUSON ENTERPRISES INC. HEAVY MAINT GROUNDS & MNTC 1004 - 8042 101.49
FERGUSON ENTERPRISES INC. ENGINEERING - UR SHOPS EVAL UR SHOP BLD EVAL 1029 - 7908 - URSHOP 1,216.37
Check Total: 1.360.54 AP- 00077441 MW
FRONTIER DIAMOND VLY RNCH TELEPHONE 1028 - 6310 221.82
Check Total: 221.82 AP -00077442 MW
GB GENERAL ENG CONTRACTOR INC UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 32,276.00
Check Total: 32.27100 AP -00077443 MW
GENEAU ENTERPRISES ENGINEERING - IROQUOIS SUPPLY WTLN IROQ 2029 - 8166 - IQWTRL 900.00
Check Total: 900.00 AP- 00077444 MW
GRAINGER GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 164.43
GRAINGER GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 68.62
Check Total: 233.05 AP- 00077445 MW
GURARINO, JEFF LABORATORY TRAVEUMEETINGS 1007 - 6200 65.00
Check Total: 65.00 AP- 00077446 MW
LABORATORY LABORATORY EQUIP 1007 - 8025 142.62
Page: 5 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description
HACH CO LABORATORY LABORATORY EQUIP
VCRs
User: CAROLYN
Acct# / Proj Code Amount Check Num
2007 - 6025 149.05
Check Total: 291.67 AP- 00077447 MW
HADRONEX INC UNDERGROUND REP PIPE/CVRS /MHLS 1001 - 6052 1,625.00
Check Total: 1.625.00 AP- 00077448 MW
HAMMOND, JIM UNDERGROUND REP DUES/MEMB /CERT 1001 - 6250 57.00
Check Total: 57.00 AP- 00077449 MW
HARKINS, GAYLE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00
Check Total: 200.00 AP- 00077450 MW
HARTFORD, THE GEN & ADMIN UFE INS 1000 - 2512 2,037.56
HARTFORD, THE GEN & ADMIN LTD, UNION 1000 - 2539 2,471.95
Check Total: 4.509.51 AP- 00077451 MW
HOME DEPOT CREDIT ENGINEERING - UR SHOPS EVAL UR SHOP BLD EVAL 1029 - 7908 - URSHOP 150.64
Check Total: 150.64 AP- 00077452 MW
HUBER PLUMBING ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 500.00
Check Total: 500.00 AP- 00077453 MW
c UGHES, PAUL FINANCE TRAVEUMEETINGS 1039 - 6200 51.50
IkUGHES, PAUL FINANCE TRAVEL/MEETINGS 2039 - 6200 51.50
Check Total: 103.00 AP -00077454 MW
HUSSMANN, NANCY HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 133.00
HUSSMANN,`NANCY HUMAN RESOURCES TRAVEUMEETINGS 2022 - 6200 133.00
Check Total: 266.00 AP -00077455 MW
IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 1007 - 4760 138.81
IDEXX DISTRIBUTION CORP. LABORATORY LAB SUPPLIES 2007 - 4760 129.62
Check Total: 468.43 AP- 00077456 MW
INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 196.85
INTERSTATE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 68.28
Check Total: 265.13 AP -00077457 MW
J&L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074 1,603.50
J&L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074 1,603.50
Check Total: 3.207.00 AP- 00077458 MW
JDH CORROSION CONSULTANTS ENGINEERING - CATHODIC ALL SYS CATH PROT 1029 - 8133 - RUSTOP 23,961.50
Page: 6 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
Vendor Name
JDH CORROSION CONSULTANTS
KELLEY EROSION CONTROL INC
KELLEY EROSION CONTROL INC
KG WALTERS CONSTRUCTION
KG WALTERS CONSTRUCTION
KIMBALL MIDWEST
KUCHENBECKER, KATRINA
L A PERKS PLUMBING & HEAT INC
LAKE TAHOE PLUMBING INC
LAKE TAHOE PLUMBING INC
LAWRENCE, LYNDA
LES SCHWAB TIRES
LILLY'S TIRE SERVICE INC.
LILLY'S TIRE SERVICE INC.
LINCOLN, CHARLES
LOOMIS
LOOMIS
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department! Proj Name
ENGINEERING - CATHODIC ALL SYS
ENGINEERING - REPL GEN, LPPS
ENGINEERING - IROQUOIS SUPPLY
GEN & ADMIN - ECHO TNK SITEWRK CONST RETAINAGE
ENGINEERING - ECHO TNK SITEWRK TANK, ECHO
HEAVY MAINT
ENGINEERING - IROQUOIS SUPPLY
HEAVY MAINT
ENGINEERING - WT METERING PRJ
ENGINEERING - IROQUOIS SUPPLY
CUSTOMER SERVICE - WTR CONS PROG
EQUIPMENT REP
EQUIPMENT REP
EQUIPMENT REPAIR
ENGINEERING - IROQUOIS SUPPLY
FINANCE
FINANCE
PUMPS
PUMPS
PAYMENT OF CLAIMS
Description
CAIN PROT ASSES
REPL GEN LPPS
WTLN IROQ
SHOP SUPPUES
WTLN IROQ
GROUNDS & MNTC
WTR METERING/NEW
WTLN IROQ
WTR CONS EXPENSE
AUTOMOTIVE
AUTOMOTIVE
AUTOMOTIVE
WTLN IROQ
CONTRACT SERVICE
CONTRACT SERVICE
SHOP SUPPUES
SHOP SUPPUES
Acct# / Proj Code
2029 - 8113 - RUSTOP
Check Total:
1029 - 8933 - RGLPPS
2029 - 8166 - IQWTRL
Check Total:
2000 - 2605 - ECHOSW
2029 - 8809 - ECHOSW
Check Total:
1004 -6071
2029 - 8166 - IQWTRL
Check Total:
1004 -6042
1005-6011
1005 - 6011
2005 -6011
1039 - 4405
2039 - 4405
1002-6071
2002-6071
Check Total:
Check Total:
2029 - 7078 - METERS
2029 - 8166 - IQWTRL
Check Total:
2038 - 6660 - WCPROG
Check Total:
Check Total:
Check Total:
2029 - 8166 - IQWTRL
Check Total:
Check Total:
Page: 7 Current Date: 10/27/2010
Current Time: 17:02:17
Amount Check Num bill
23,961.50
47.923.00 AP 00077459
2,630.00
12,000.00
14.630.00 AP-00077460
- 745.38
7,453.72
6,705.34 AP- 00077461
522.09
522.09 AP- 00077462
47.50
47.50 AP-00077463
430.00
430.00 AP-00077464
128.50
658.00
786.50 AP- 00077465
200.00
200.00 AP-00077466
349.10
349.10
864.61
2,371.72
3,236.33 AP- 00077468
225.03
225.03
307.96
307.95
302.21
302.68
AP- 00077467
AP-00077469
615.91 AP 00077470
MW
MW
MW
MW
MW
MW
MW
MW
MW
MW
MW
MW
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description
MCGEE MECHANICAL ENGINEERING - WT METERING PRJ WTR METERING/NEW
METRO OFFICE SOLUTIONS GEN & ADMIN OFFICE INVENTORY
MID MOUNTAIN COMMUNICATIONS HEAVY MAINT RADIO- RPRS/RPLCM
User: CAROLYN
Aced / Proj Code
2029 - 7078 - METERS 142.50
Check Total:
1000 - 0428
Check Total:
Check Total:
1004 - 6056 340.16
Check Total: S40.16 AP- 00077474 MW
MOTEL 6 PUMPS _ STANDBY ACCOMODA 1002 - 6083 196.60
MOTEL 6 PUMPS STANDBY ACCOMODA 2002 - 6083 196.60
Check Total: 393.20 AP- 00077475 MW
NATIONAL GEOGRAPHIC SOCIETY INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 11.59
NATIONAL GEOGRAPHIC SOCIETY FINANCE OFFICE SUPPLIES 1039 - 4820 5.79
NATIONAL GEOGRAPHIC SOCIETY INFORMATION SYS OFFICE SUPPUES 2037 - 4820 11.59
NATIONAL GEOGRAPHIC SOCIETY FINANCE OFFICE SUPPLIES 2039 - 4820 5.78
I
Check Total: 34.75 AP- 00077476 MW
1IXON'S HEATING ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 1,817.75
I
Check Total: 1 AP- 00077477 MW
O'REILLY AUTO PARTS EQUIPMENT REP AUTOMOTIVE 1005 - 6011 38.05
Check Total: 38.05 AP -00077478 MW
ONTRAC LABORATORY POSTAGE EXPENSES 1007 - 4810 86.50
Check Total: 86.50 AP- 00077479 MW
ORATECH CONTROLS INC DIAMOND VLY RNCH PUMP STATIONS 1028 - 6051 983.02
Check Total: 983.02 AP- 00077480 MW
PRAXAIR 174 LABORATORY LAB SUPPUES 1007 - 4760 217.51
PRAXAIR 174 LABORATORY LAB SUPPUES 2007 - 4760 217.50
Check Total: 435.01 AP- 00077481 MW
PRO LEISURE ADMINISTRATION INCNW & RCGNTN 1021 - 6621 59.69
PRO LEISURE ADMINISTRATION INCNW & RCGNTN 2021 - 6621 59.68
Check Total: 11937 AP- 00077482 MW
RELIANCE STANDARD GEN & ADMIN LIFE INS MGMT 1000 - 2525 508.70
RELIANCE STANDARD GEN & ADMIN LNG TRM DIS,MGMT 1000 - 2531 1,261.09
Page: 8 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
Amount Check Num ?YDS
604.89 AP- 00077471 MW
142.50 AP- 00077472 MW
554.28
554.28 AP -00077473 MW
1
Vendor Name
RENO DRAIN OIL SERVICE
RENO DRAIN OIL SERVICE
RESOURCE DEVELOPMENT INC
RESOURCE DEVELOPMENT INC
RESOURCE DEVELOPMENT INC
RESOURCE DEVELOPMENT INC
RESOURCE DEVELOPMENT INC
RICH'S SMALL ENGINE SERVICE
RUDY'S PLUMBING & HEATING INC
SCIUTO, PAUL
ko SCIUTO, PAUL
SHARP, KATHY
SHARP, KATHY
SHERIDAN, JOHN
SIERRA CHEMICAL CO
SIERRA CHEMICAL CO
SIERRA CRANE AND HOIST INC
SIERRA ENVIRONMENTAL
SIERRA FOOTHILL LABORATORY
Department / Proj Name
EQUIPMENT REP
EQUIPMENT REPAIR
GEN & ADMIN - ANGORA TNK REPL
GEN & ADMIN - ECHO TANK REPL
GEN & ADMIN - TWIN PEAKS BS
ENGINEERING - ANGORA TNK REPL
ENGINEERING - ECHO TANK REPL
DIAMOND VLY RNCH
ENGINEERING - WT METERING PRJ
ENGINEERING
ENGINEERING
ADMINISTRATION
ADMINISTRATION
OPERATIONS
OPERATIONS
PUMPS
HEAVY MAtNT
LABORATORY
LABORATORY - IND CRK RES MONT
PAYMENT OF CLAIMS
Description
OIL & LUBE
OIL & LURE
User: CAROLYN Page: 9
Report: OH_PMT_CLAIMS_BK
CONST RETAINAGE
CONST RETAINAGE
CONST RETAINAGE
TANK, ANGORA
TANK, ECHO
GROUNDS & MNTC
WTR METERING/NEW
TRAVEL/MEETINGS
TRAVEL/MEETINGS
TRAVELAMEETINGS
TRAVELJMEETINGS
TRAVELIMEETINGS
HYPOCHLORITE
HYPOCHLORITE
BUILDINGS
MONITORING
MONITORING
Acct# / Proj Code
1005 - 4630
2005 -4630
Check Total:
2000 - 2605 - ANGOTK
2000 - 2605 - ECHOTK
2000 - 2605 - TPBSTR
2029 - 7064 - ANGOTK
2029 - 8809 - ECHOTK
Check Total:
1028 -6042
1029 -6200
2029 - 6200
1021-6200
2021-6200
1006 -6200
1006-4755
2002-4755
1004 -6041
2007 -6110
1007 - 6110 - INDIAN
Check Total:
Check Total:
2029 - 7078 - METERS
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Current Date: 10/27/2010
Current Time: 17:02:17
Amount Check Num 1 2PR
1 769.79 AP- 00077483 MW
75.00
75.00
150.00 AP- 00077484
- 1,007.83
- 2,783.52
6,602.38
20,156.64
55,670.40
78.638.07 AP- 00077485
35.00
35,00 AP- 00077486
102.50
_Aug AP- 00077487
127.00
127.00
254.00 AP- 00077488
73.00
73.00
146.00 AP- 00077489
102.00
102.00 AP- 00077490
10,336.20
2,933.65
13.269.85 AP- 00077491
5,489.06
5.489.06 AP- 00077492
114.00
114.00 AP- 00077493
780.00
780.00 AP-00077494
MW
MW
MW
MW
MW
MW
MW
MW
MW
MW
MW
PAYMENT OF CLAIMS
Vendor Name Department 1 Proj Name Deacription Acct# / Proj Code Amount Check Num DPI
SIERRA NEVADA CONSTRUCTION GEN & ADMIN - REPL GEN, LPPS CONST RETAINAGE 1000 - 2605 - RGLPPS - 14,921.21
SIERRA NEVADA CONSTRUCTION ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 149,212.05
Check Total: 134.290.84 AP 00077495 MW
SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 1000 - 6330 61,492.23
SIERRA PACIFIC POWER GEN & ADMIN ELECTRICITY 2000 - 6330 29,036.75
Check Total: 90,528.98 AP 00077496 MW
SIERRA SPRINGS PUMPS SUPPUES 1002 - 6520 11.44
SIERRA SPRINGS DIAMOND VLY RNCH SUPPUES 1028 - 6520 11.43
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 5.89
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 5.89
Check Total: 34.65 AP- 00077497 MW
SKELLY, ROBERT CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00
Check Total: 200.00 AP -00077498 MW
SOUTH SIDE AUTO BODY EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,902.01
Check Total:
1.902.01 AP -00077499 MW
■6OUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 2,374.20
w
SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 2000 - 6370 369.32
SOUTH TAHOE REFUSE PUMPS GROUNDS & MNTC 2002 - 6042 7.80
Check Total:
2.751.32 AP -00077500 MW
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 44.00
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 93.17
Check Total: 137.17 AP -00077501 MW
SPINARDI, ROBERT & DEBRA GEN & ADMIN - T&M UB CASH BRD INTEREST INCOME 2000 - 3510 - TMCBUB 451.52
Check Total:
451.52 AP- 00077502 MW
STOP LOSS INSURANCE SERVICES SELF FUNDED INS EXCESS INSURANCE 3000 - 6744 27,630.78
Check Total: 27.630.78 AP- 00077503 MW
SUBSTITUTE PERSONNEL & GEN & ADMIN SUSPENSE 1000 - 2504 415.62
SUBSTITUTE PERSONNEL & UNDERGROUND REP CONTRACT SERVICE 1001 - 4405 4,400.56
SUBSTITUTE PERSONNEL & DIAMOND VLY RNCH CONTRACT SERVICE 1028 - 4405 840.84
SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 182.56
SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 182.56
SUBSTITUTE PERSONNEL & ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 2,141.25
User: CAROLYN
Page: 10 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
Vendor Name
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUNGARD PUBUC SECTOR INC.
SUNGARD PUBUC SECTOR INC.
SYSTEMS TECHNOLOGY ASSOCIATES INC
SYSTEMS TECHNOLOGY ASSOCIATES INC
TAHOE BASIN CONTAINER SERVICE
TAHOE BASIN CONTAINER SERVICE
TAHOE BASIN CONTAINER SERVICE
TAHOE SAND & GRAVEL
0 TAHOE TRADING POST
1 TAHOE TRADING POST
TAHOE VALLEY ELECTRIC SUPPLY
TAHOE VALLEY ELECTRIC SUPPLY
TAHOE VALLEY ELECTRIC SUPPLY
TEICHERT CONSTRUCTION
TEICHERT CONSTRUCTION
TERRY'S APOLLO PLUMBING & HTN
TERRY'S APOLLO PLUMBING & HTN
THOMAS HAEN CO INC
THOMAS HAEN CO INC
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department / Proj Name
INFORMATION SYS
CUSTOMER SERVICE
INFORMATION SYS
INFORMATION SYS
, INFORMATION SYS
, INFORMATION SYS
GEN & ADMIN
OPERATIONS
GEN 8. ADMIN
UNDERGROUND REP
HEAVY MAINT
HEAVY MAINT
ELECTRICAL SHOP
UNDERGROUND REP
ELECTRICAL SHOP
GEN & ADMIN - WT METERING PRJ
ENGINEERING - WT METERING PRJ
ENGINEERING - WT METERING PRJ
ENGINEERING - IROQUOIS SUPPLY
GEN & ADMIN - IROQUOIS BSTR ST
ENGINEERING - IROQUOIS BSTR ST
PAYMENT OF CLAIMS
Description
CONTRACT SERVICE
CONTRACT SERVICE
TRAVEUMEETINGS
TRAVEL/MEETINGS
CONTRACT SERVICE
CONTRACT SERVICE
REFUSE DISPOSAL
SLUDGE DISPOSAL
REFUSE DISPOSAL
PIPE/CVRS/MHLS
SHOP SUPPUES
SAFETY/EQUIP/PHY
BUILDINGS
SMALL TOOLS
SHOP SUPPUES
CONST RETAINAGE
WTR METERING/NEW
WTR METERING/NEW
WTLN IROQ
CONST RETAINAGE
BSTR STN IROQ
Acct# / Proj Code Amount Check Nuts
2037 - 4405 182.56
2038 - 4405 182.56
Check Total: 7,497.27 AP- 00077504
1037 - 6200 195.00
2037 - 6200 195.00
Check Total:
1037 - 4405
2037 -4405
1000 - 6370
1006 - 6652
2000 - 6370
1001 - 6052
1004 - 6071
1004 - 6075
1003-6041
2001-6073
2003 -6071
2000 - 2605 - IQBSTR
2029 - 8967 - IQBSTR
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 7078 - METERS
2029 - 8166 - IQWTRL
Check Total:
Page: 11 Current Date: 10/27/2010
Current Thne: 17:02:17
390.00 AP-00077505
450.00
450.00
900.00 AP- 00077506
286.25
14,208.00
26.25
14.520.50 AP- 00077507
501.02
501.02 AP- 00077508
12.08
128.60
140.68 AP- 00077509
6.80
16.93
41.21
Check Total: 64.94 AP-00077510 MW
2000 - 2605 - METERS - 9,918.17
2029 - 7078 - METERS 198,363.34
Check Total: 188 AP- 00 MW
349.92
295.00
644.92 AP -00077512
- 9,289.51
92,895.05
Check Total: 83,605.54 AP -00077513
M W
MW
MW
MW
MW
MW
MW
MW
Vendor Name
TREGLOWN, LACIE
TRPA
TRPA
TRPA
TRPA
TRPA
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
AI 8 BANK CORPORATE
I U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U 8 BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department / Proj Name
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
ENGINEERING - GRIZZLY MT BSTR
ENGINEERING - GRIZZLY MT BSTR
ENGINEERING - GRIZZLY MT BSTR
ENGINEERING - GRIZZLY MT BSTR
ENGINEERING - GRIZZLY MT WTRLN
UNDERGROUND REP
UNDERGROUND REP
ELECTRICAL SHOP
EQUIPMENT REP
OPERATIONS
LABORATORY
LABORATORY
LABORATORY
ADMINISTRATION
ADMINISTRATION
HUMAN RESOURCES
HUMAN RESOURCES
HUMAN RESOURCES
HUMAN RESOURCES
DIAMOND VLY RNCH
DIAMOND VLY RNCH
ENGINEERING
ENGINEERING
ENGINEERING - ERB UNER REPL
ENGINEERING - HEADWORKS -PH 1
PAYMENT OF CLAIMS
Description
GRIZ MTN BSTR
GRIZ MTN BSTR
GRIZ MTN BSTR
GRIZ MTN BSTR
GRIZ MTN BSTR
INFILTRTNANFLOW
TRAVELIMEETINGS
BUILDINGS
TRAVEL/MEETINGS
TRAVEUMEETINGS
LAB SUPPUES
OFFICE SUPPUES
TRAVEL/MEETINGS
TRAVELIMEETINGS
INCNTV & RCGNTN
OFFICE SUPPLIES
TRAVEL/MEETINGS
DUES/MEMB /CERT
PERSONNEL EXPENS
GROUNDS & MNTC
TELEPHONE
OFFICE SUPPUES
TRAVELIMEETINGS
REPLACE ERB UNE
HDWKS IMP PROJ
Acct# / Proj Code
2038 - 6660 - WCPROG
Check Total:
2029 - 8176 - GRIZBS
Check Total:
2029 - 8176 - GRIZBS
Check Total:
2029 - 8176 - GRIZBS
Check Total:
2029 - 8176 - GRIZBS
Check Total:
2029 -8176 - GRIZWL
Check Total:
1001 - 6055
1001 -6200
1003 -6041
1005 - 6200
1006 - 6200
1007 - 4760
1007 - 4820
1007 - 6200
1021 - 6200
1021 - 6621
1022 - 4820
1022 - 6200
1022 - 6250
1022 - 6670
1028 - 6042
1028 - 6310
1029 - 4820
1029 -6200
1029 - 7581 - ERBLNR
1029 - 8033 - HDWKPI
Page: 12 Current Date: 10/27/2010
Current Time: 17:02:17
Amount Check Num ing
200.00
200.00 AP- 00077514
602.00
602.00 AP -00077515
602.00
602.00 AP- 00077516
575.00
575.00 AP- 00077517
1,008.00
1.008.00 AP- 00077518
575.00
575.00
721.79
594.48
1,065.81
54.07
- 1,139.29
9.33
58.06
91.82
16.58
109.77
133.30
97.00
499.50
28.68
1,277.00
59.99
55.44
584.56
102.46
102.47
AP- 00077519
MW
MW
MW
MW
MW
MW
Vendor Name Department 1 Proj Name Description Acct# 1 Proj Code Amount Check Num Tvoe
U S BANK CORPORATE ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 163.35
U S BANK CORPORATE ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 102.47
U S BANK CORPORATE INFORMATION SYS OFFICE SUPPUES 1037 - 4820 19.35
U S BANK CORPORATE INFORMATION SYS TRAVEL/MEETINGS 1037 - 6200 2,219.68
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPUES 1038 - 4820 117.42
U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 1038 - 6200 107.05
U S BANK CORPORATE FINANCE SUBSCRIPTIONS 1039 - 4830 225.00
U S BANK CORPORATE FINANCE TRAVEUMEETINGS 1039 - 6200 488.46
U S BANK CORPORATE FINANCE SUPPUES 1039 - 6520 16.31
U S BANK CORPORATE UNDERGROUND REP OFFICE SUPPUES 2001 - 4820 10.85
U S BANK CORPORATE UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 370.00
U S BANK CORPORATE HEAVY MAINTENANC BUILDINGS 2004-6041 118.16
U S BANK CORPORATE EQUIPMENT REPAIR TRAVEUMEETINGS 2005 - 6200 45.07
U S BANK CORPORATE LABORATORY LAB SUPPLIES 2007 - 4760 9.33
U S BANK CORPORATE LABORATORY OFFICE SUPPUES 2007 -4820 58.06
1 U S BANK CORPORATE LABORATORY TRAVEUMEETINGS 2007 - 6200 42.65
all/ S BANK CORPORATE ADMINISTRATION TRAVEUMEETINGS 2021 - 6200 16.57
1 U S BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 109.77
U S BANK CORPORATE HUMAN RESOURCES OFFICE SUPPUES 2022 - 4820 133.30
U S BANK CORPORATE HUMAN RESOURCES TRAVEL/MEETINGS 2022 - 6200 97.00
U S BANK CORPORATE HUMAN RESOURCES DUES/MEMB/CERT 2022 - 6250 499.50
U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 28.67
U 5 BANK CORPORATE ENGINEERING OFFICE SUPPUES 2029 - 4820 55.43
U 5 BANK CORPORATE ENGINEERING TRAVEL/MEETINGS 2029 - 6200 556.42
U S BANK CORPORATE ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 1,251.13
U S BANK CORPORATE INFORMATION SYS OFFICE SUPPUES 2037 - 4820 19.35
U 5 BANK CORPORATE INFORMATION SYS TRAVEL/MEETINGS 2037 - 6200 2,219.68
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPUES 2038 - 4820 117.41
U S BANK CORPORATE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 107.06
U S BANK CORPORATE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 229.08
U 5 BANK CORPORATE FINANCE SUBSCRIPTIONS 2039 - 4830 225.00
U S BANK CORPORATE FINANCE TRAVEL/MEETINGS 2039 - 6200 488.45
User: CAROLYN
PAYMENT OF CLAIMS
Page: 13 Current Date: 10/27/2010
Report: OH_PMT_CLAIMS_BK Current Time: 17:02:17
Vendor Name
U S BANK CORPORATE
UNIVERSAL HEALTH NETWORK
VHG LABS
VHG LABS
WATER ENVIRONMENT FEDERATION
WEDCO INC
WESTERN BOTANICAL SERVICES
WESTERN ENVIRONMENTAL
WESTERN ENVIRONMENTAL
V)
v
4VESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
YSI INCORPORATED
YSI INCORPORATED
User: CAROLYN
Report: OH_PMT_CLAIMS_BK
Department / Proj Name
FINANCE
SELF FUNDED INS
LABORATORY
LABORATORY
ELECTRICAL SHOP
ELECTRICAL SHOP
ENGINEERING - IROQUOIS SUPPLY
LABORATORY - IND CRK RES MONT
LABORATORY
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
UNDERGROUND REP
UNDERGROUND REP
ENGINEERING • WT METERING PRJ
CUSTOMER SERVICE
CUSTOMER SERVICE
LABORATORY
LABORATORY
PAYMENT OF CLAIMS
Description
SUPPUES
PPO FEE
LAB SUPPLIES
LAB SUPPLIES
DUES/MEMB/CERT
BUILDINGS
WTLN IROQ
MONITORING
MONITORING
METERS,ETC INV
REPAIR CLMP INV
SADDLES INV
PIPE/CVRS /MHLS
SMALL TOOLS
WTR METERING/NEW
SHOP SUPPUES
SMALL TOOLS
LAB SUPPLIES
LAB SUPPLIES
Acct# / Proj Code
2039-6520
3000 - 6742
1007 -4760
2007-4760
1003-6250
1003 -6041
2029 - 8166 - IQWTRL
Check Total:
1007 - 6110 - INDIAN
1007 - 6110
2000 -0402
2000 - 0406
2000 - 0407
2001 - 6052
2001 -6073
2029 - 7078 - METERS
2038 -6071
2038 - 6073
1007-4760
2007-4760
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Page: 14 Current Date: 10/27/2010
Current Time: 17:02:17
Amount Check Num Iypg
16.30
14.806.15 AP- 00077522
410.55
410.55 AP- 00077523
24.00
36.85
Grand Total: 1,271,622.73
Grand Total: 1,271,445.73
60.85 AP- 00077524
220.00
220.00 AP- 00077525
67.14
67.14 AP- 00077526
1,100.00
1,100.00 AP -00077527
480.00
760.00
1.240.00 AP- 00077528
3,262.50
- 1,576.88
601.21
2,898.68
52.57
175.83
- 529.92
543.75
5.427.74 AP -00077529
127.00
119.08
246.08 AP- 00077530
Reversals - 177.00 Ck #77032
MW
MW
MW
MW
MW
MW
MW
MW
MW
General Manager
RkhaM H. Solbrlg
r
• 7950 • WBtg� arectors
,9 outh Tahoe Chris
James R Jones
public Utility district "a"L°u oba Kiss
Eric Schafer
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150-7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www.5tpud.ue
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Liability Claim against STPUD received from Park Tahoe, LP
REQUESTED BOARD ACTION: Reject Claim
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code,
Closed Session may be held for a conference with legal counsel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES k tj4 NO
CHIEF FINANCIAL OFFICER: YES NO
—99—
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www etpucW6
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: ES A , NO
CHIEF FINANCIAL OFFICER: YES NO
- 101 -
CATEGORY: Water
General Manager
Richard H. Solbrig
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James K Jones
Public Utility/ Diotrict
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Dale Rise
Eric Schafer
1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401
Phone 530 544 -6474 - Fax 530 541 -0614 - www etpucW6
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: November 4, 2010
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: ES A , NO
CHIEF FINANCIAL OFFICER: YES NO
- 101 -
CATEGORY: Water