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AP 01-20-11
Richard Solbri•_, General Mana er Dale Rise, President James R. Jones, Director SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 20, 2011 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California BOARD MEMBERS Eric W. Schafer, Director 1. ALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Headworks Replacement Phase 2 Pg. 61 (Julie Ryan) b. Payment of Claims Pg. 67 $1,580,359.07 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Cefalu) c. Executive Committee (Rise / Mosbacher) d. Planning Committee (Mosbacher / Schafer) Paul Sciuto, Assistant General Mana • er Mary Lou Mosbacher, Vice President Chris Cefalu, Director Award Bid to the Lowest Responsive, Responsible Bidder ( *Bid results will be distributed prior to, and at the Board meeting) Approve Payment in the Amount of REGULAR BOARD MEETING AGENDA - JANUARY 20, 2011 PAGE - 2 8. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Lukins Brothers Water Company Ad Hoc Committee (Jones / Schafer) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 11. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) a. Medical Cost Meeting with Barton 12. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. Update on Diamond Valley Ranch Water Rights Temporary Change Petitions (Herrema) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 01/12/11 - 01/14/11 - CASA (California Association of Sanitation Agencies) Conference 01/17/11 - Water and Wastewater Operations Committee Meeting 01/20/11 - Finance Committee Meeting 01/20/11 - Board Workshop Future Meetings / Events 01/25/11 - 7:00 a.m. - Noon - HIP (Health Improvement Program) Kick -Off: Blood Draw, & Health Risk Assessment (To schedule your appointment, contact Spring at ext. 6220, or email: slavallee@stpud.dst.ca.us) 01/26/11 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District Director Jones is Board representative 01/31/11 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 02/01/11 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items listed below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed. Three minute limit.) a. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel Pg. 81 Existing Litigation re: United States of America v. Alpine Land & Reservoir Co., et al., Civil Action No. 3:73 -cv- 00183 -LDG, Subfile 3:73cv- 00207 -LDG, United States District Court for the District of Nevada b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel Pg. 83 Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California c. Pursuant to Government Code 54956.9(c) /Conference with Legal Counsel Pg.85 Anticipated Litigation: (One Case) REGULAR BOARD MEETING AGENDA — JANUARY 20, 2011 PAGE — 3 d. Pursuant to Government Code Section 54957.6(a) /Conference with Labor Pg. 87 Negotiators Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, February 3, 2011, 2:00 p.m.) • The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. *Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. ITEMS a. Pg. 1 b. Pg. 5 c. Camera for T.V. Truck (63) Pg. 9 (Doug Van Gorden) d. Diamond Valley Ranch (DVR) Pipeline Project - Pg. 13 Phase 2; Geotechnical Investigation (Ivo Bergsohn) e. Pg. 21 Purchase 1 Ton Cab & Chassis Truck: Underground Repair Water (Randy Curtis) Purchase 1 Ton Cab & Chassis Truck: Underground Repair Sewer (Randy Curtis) Lake Tahoe Boulevard 12 -Inch Steel Waterline Replacement and Highway 50 Utility Relocation Project (Jim Hoggatt) f. 2010 Meter Installation Project: Phase 1 Pg. 29 (John Thiel) CONSENT CALENDAR JANUARY 20, 2011 REQUESTED ACTION Authorize Purchase of Truck from San Francisco Ford, Lincoln, Mercury, in the Amount of $24,803.75 Authorize Purchase of Truck from San Francisco Ford, Lincoln, Mercury, in the Amount of $24,803.75 (1) Make a Finding that Weco is the District's Sole Source Vendor for Cues; and (2) Authorize an Exception to Formal Bidding Pro- cedures as Authorized in the Purchasing Policy for a Sole Source Purchase of Matching and Compatible Equipment; and (3) Approve Purchase of New Camera and Transporter for the T.V. Truck, in the Amount of $33,225, Including Tax and Delivery Accept Proposal from Construction Materials Engineers, Inc. (CME), to Complete a Geotechnical Investigation, in the Not to Exceed Amount of $18,100 (1) Approve Project Closeout Agree- ment and Release of Claims for Teichert Construction; and (2) Authorize Staff to Fite a Notice of Completion with the El Dorado County Clerk Approve Change Order No. 3 to Teichert Construction in the Amount of $25,054.72 CONSENT CALENDAR - JANUARY 20, 2011 g. 2010 Water Meter Installation Project: Phase 2 Pg. 33 (John Thiel) USDA Forest Service Sewer Special Use Permit Pg. 37 (Paul Sciuto) i. Regular Board Meeting Minutes: Pg. 49 December 2, 2010 (Kathy Sharp) j. Regular Board Meeting Minutes: Pg. 55 December 16, 2010 (Kathy Sharp) Approve Change Order No. 4 to Campbell Construction Company, Inc., in the Credit Amount of <$250,315.12> (1) Authorize Execution of a Cost Recovery Agreement with the USDA Forest Service for Processing the District's Special Use Permit Application; and (2) Authorize Payment of the Estimated Processing Fee in the Amount of $51,672.54 Approve Minutes Approve Minutes South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us PAGE - 2 South Ta Public Utility District BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Randy Curtis, Manager of Held Operations MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Purchase 1 Ton Cab & Chassis Truck - Underground Repair Water REQUESTED BOARD ACTION: Authorize purchase of truck from San Francisco Ford, Lincoln, Mercury, in the amount of $24,803.75. DISCUSSION: The Board awarded the bid of a 1 ton cab & chassis truck at the November 4, 2010 Board meeting. Staff intended to bid replacement of an identical vehicle from the fleet in late spring after utilizing it for this season's snow plowing, but the transmission has now gone out. Staff would like to expedite replacement of the vehicle, and San Francisco Ford has agreed to honor its bid price for additional purchases of 1 ton cab and chassis trucks as specified. "Participating in or matching other government.... contracts, which have recently been competitively awarded, qualifies as having met the formal public competitive requirement ". The District's Purchasing Agent has reviewed this item. SCHEDULE: As soon as possible COSTS: $24,803.75 ACCOUNT NO: 2005 -8182 BUDGETED AMOUNT REMAINING: $35,000 ATTACHMENTS: Truck Specs, Bid Results Sheet CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /la NO CHIEF FINANCIAL OFFICER: YES NO Genova Mmniper Rickard H. Sob* Dfroutons .awbCaoki Jaws R. Jones May Lou lAcobsidur Rlso rS 1 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150=7401 Phone 530 544- 6474 • Fax 530 541 -0614 • www.etpud.us Truck 61 Underground Repair/Water SPECIFICATIONS PLOW TRUCK & SERVICE TRUCK 1. HD 1 Ton 4x4 regular cab & chassis 2. Model year 2011 3. Minimum V8 gas engine 5 -speed automatic transmission 4. Limited slip axle — snow plow package — single rear wheels 5. GVWR — 9700 6. Single tone white exterior 7. Graphite, XL trim 8. AM/FM radio 9. Air Conditioning 10. HD vinyl bench 11. Front bumper is manufactured standard with front tow hooks & license plate bracket 12. Rear bumper is manufactured step rear bumper with tow package 13. Manufactured standard all- season tires 14. Power 4 wheel disc brakes with 4 wheel anti-lock braking system 15. Driver and passenger air bags 16. All season tires with full size spare tire 17. Power 4 wheel disc brakes with 4 wheel anti-lock braking system 18. Driver and passenger air bags 19. Shop repair manual or CD (not operator manual) BID RESULTS BID #: 10 -11 -11 HANSEL FORD LINCOLN Ford F350 Delivery 90 days ARO, Net 30 HARROLD FORD Ford F350 Delivery 70 days ARO, Net 20 SOUTH TAHOE f'UBUC UTILITY DISTRICT SAN FRANCISCO FORD, LINCOLN, MERCURY $ 24,803.75 Ford F350 Delivery 90 -120 days ARO, Net 15 FALLON AUTO MALL 26,721.60 Ford F350 Cab, Chassis SRW XL trim Delivery 120 days,-Net--1-6-days Minor Deviation: Axle is E-Lock not Limited Slip Enhancements: Transmission is 6 speed (vs. 5 spec'd) 10,200 GVWR (vs. 9700) WINNER CHEVROLET INC Chevrolet Silvered° Delivery Estimate 8-10 weeks ARO, Net 30 Exception: Eaton G80 locking rear end BIDS REJECTED — RECEIVED AFTER D€ADL• INE Chevrolet of Watsonville Downtown Ford Sales • - Theodore Robins Ford 2011 -1 TON PLOW & SERVICE TRUCK (CAB & CHASSIS BID) OPENING DATE: OCTOBER 26, 2010 -63- BID AMOUNT 24,939.69 27,020.65 27,120.75 TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Purchase 1 Ton Cab & Chassis Truck - Underground Repair Sewer REQUESTED BOARD ACTION: Authorize purchase of truck from San Francisco Ford, Lincoln, Mercury, in the amount of $24,803.75. DISCUSSION: The Board awarded the bid of a 1 ton cab & chassis truck at the November 4, 2010 Board meeting. The current truck is a 1999 and has been used for 11 years for plowing and hauling sewer manhole repair parts and equipment. Run time is high due to hydraulic powered tools run off the trucks PTO drive. The front end (springs, sway bars, steering Zink control) are in need of complete replacement. The transmission has started to slip requiring it to be rebuilt soon. Staff intended to bid replacement of an identical vehicle from the fleet in late spring after utilizing it for this season's snow plowing, but would prefer to order this vehicle with the expedited order of its twin. San Francisco Ford has agreed to honor its bid price for additional purchases of 1 ton cab and chassis trucks as specified. "Participating in or matching other govemment.... contracts, which have recently been competitively awarded, qualifies as having met the formal public competitive requirement ". The District's Purchasing Agent has reviewed this item. SCHEDULE: As soon as possible COSTS: $24,803.75 ACCOUNT NO: 1005 -8153 BUDGETED AMOUNT REMAINING: $30,000 ATTACHMENTS: Truck Specs, Bid Results Sheet CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES South Ta Public Utility District BOARD AGENDA ITEM 4b 1275 Meadow Crest Dry • South Lake Tahoe • CA 96150 -7401 Phone 530 544- 6474 • Fax 5330 541 -0614 • www.stpud.us NO -NO CATEGORY: Water General Marie• lechai l K Soiry avctors .ChrbCsfalu James R. Jones Mary Lou Mosbather Wallas Eric Schafer Truck 44 Underground Repair /Sewer SPECIFICATIONS PLOW TRUCK & SERVICE TRUCK 1. HD 1 Ton 4x4 regular cab & chassis 2. Model year 2011 3. Minimum V8 gas engine 5 -speed automatic transmission 4. Limited slip axle — snow pkow package — single rear wheels 5. GVWR — 9700 6. Single tone white exterior 7. Graphite, XL trim 8. AM/FM radio 9. Air Conditioning 10. HD vinyl bench 11. Front bumper is manufactured standard with front tow hooks & license plate bracket 12. Rear bumper is manufactured step rear bumper with tow package 13. Manufactured standard all- season tires 14. Power 4 wheel disc brakes with 4 wheel anti-lock braking system 15. Driver and passenger air bags 16. All season tires with full size spare tire 17. Power 4 wheel disc brakes with 4 wheel anti -lock braking system 18. Driver and passenger air bags 19. Shop repair manual or CD (not operator manual) SOUTH TAHOE MUG U11LITY DISTRICT' ' BID RESULTS - 2011 -1 TON PLOW & SERVICE TRUCK (CAB & CHASSIS BID) BID #: 10 -11 -11 OPENING DATE: OCTOBER 26, 2010 SAN FRANCISCO FORD, LINCOLN, MERCURY $ 24,803.75 Ford F350 Delivery 90 -120 days ARO, Net 15 HANSEL FORD LINCOLN Ford F350 Delivery 90 days ARO, Net 30 FALLON AUTO MALL 26,721.60 Ford F350 Cab, Chassis SRW XL trim Delivery 120 days,, Net 15 days Minor Deviation: Axle is E -Lock not Limited Slip Enhancements: Transmission Is 6 speed (vs. 5 spec'd) 10,200 GVWR (vs. 9700) HARROLD FORD Ford F350 Delivery 70 days ARO, Net 20 WINNER CHEVROLET INC Chevrolet Sihreredo Delivery Estimate 8-10 weeks ARO, Net 30 Exception: Eaton G80 locking rear end BIDS REJECTED — RECEIVED AFTER DEADLINE Chevrolet of Watsonville Downtown Ford Sales Theodore Robins Ford -63- BID AMOUNT 24,939.69 27,020.65 27,120.75 South Ta Public Utility District BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Doug Van Gorden, U.R Sewer Supervisor MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Camera for T.V. Truck (63) REQUESTED BOARD ACTION: (1) Make a finding that Weco is the District's sole source vendor for Cues; and (2) Authorize an exception to formal bidding procedures as authorized in the Purchasing Policy for a sole source purchase of matching and compatible equipment; and (3) Approve purchase of new camera and transporter for the T.V. truck, in the amount of $33,225 including tax and delivery. DISCUSSION: The District has invested tens of thousands of dollars in the camera equipment for televising sewer lines. Staff would like to replace the 7 year old camera and transporter unit. The new and technologically advanced unit would plug directly into the existing Cues equipment, without requiring any other modifications. The sewer crew has not only received training to operate the unit, but are also trained to repair and rebuild this unit. Some parts and mechanisms would also be interchangeable with the equipment on hand. This sole source purchase would keep all the hardware, software, cables and wiring the same without any modifications. The District's GIS, CMMS, and Granite XP programs would also still operate normally as this has become an integral part of the sewer system inspections. WECO is Cues sole area supplier of this equipment. The District's Purchasing Agent has reviewed this item. SCHEDULE: As soon as possible COSTS: $33,225 ACCOUNT NO: 1001 - 8100 BUDGETED AMOUNT REMAINING: $34,000 ATTACHMENTS: Price Quote and Sole Source letter CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES 1 NO CHIEF FINANCIAL OFFICER: YES 9 E10 CATEGORY: Sewer General Mee Richard K Solbrlt Directors a Jams R. Jonas Mary Lou Moebsoher Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 9650 -7401 Phone 530 54 -6474 • Fax 530 541 -0614 • www.stpud.us 01 isommihe 630 Eubanks Court Suite K Vacaville, CA 95688 Contact Company Address City Cell Qty unM 1 E 1i EA 1 EA Customer DOUG VAN GORDEN SOUTH TAHOE PUD 1275 MEADOW CREST DRIVE Part No. Weco (800) 677 -6661 Fax (707) 446 -7933 SOUTH LAKE TAHOE State CA Zip 96150 1- 530 - 543-6253 Fax 1- 530 - 544-6359 Description OZIII PAN & TILT CAMERA US 3 ULTRA SHORTY TRANSPORTER 6" - 24" SUB -TOTAL CA STATE SALES TAX @ 8.75% FREIGHT GRAND TOTAL DELIVERED OPTIONS SONDE FOR OZIII CAMERA PLEASE ADD CA STATE SALES TAX TO OPTIONS Subtotal Shipping & Handlin Taxes Offering Complete Solutions Other For Our Municipal and Contractor Customers Visit our web site http:U www.wecoind.com Quote No. 111710 QUOTATION Date Expiration Salesman Terms Delivery FOB Unit Price $19,800.00 $10,750.00 $30,550.00 $2,675.00 $0.00 $33,225.00 $2,250.00 11/17/2010 12/31/2010 LEIGHTON WHITE N-30 DESTINATION DESTINATION TOTAL TOTAL January 7, 2011 Linda Brown South Tahoe PUD Purchasing Department 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 RE: Sole Source Letter / CUES Equipment / Northern CA Dear Linda: In pursuance to your inquiry, please be advised that WECO Industries, LLC, Vacaville, CA, is the sole authorized supplier of all CUES products in the territory of Northern Califomia, Porterville and every area north of it. This includes all major equipment, and spare parts. WECO Industries LLC contact information is as follows: WECO Industries LLC 630 Eubanks Court, Suite K Vacaville, CA, 95688 Contacts: Tom Johnson, Leighton White E -mail: tjwecoind @sbcglobal.net Toll Free: 800 - 677 -6661 Local: (707) 446 -6661 Fax: 707 -446 -7933 Website: www.wecoind.com We appreciate your business and look forward to working with you in the future. Sincerely, Paul Stenzler Vice President of Sales, CUES Phone: 800 -327 -7791 Fax: 407 -425 -1569 CC: WECO Industries LLC —12— C 1.1E S 3600 Rio Vista Avenue Orlando, FL 32805 Toll Free: 800 -327 -7791 Phone: 407 - 849 -0190 Fax: 407- 425 -1569 Web site: www.cuesinc.com South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 961504401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: No Bergsohn , Hydro - Geologist MEETING DATE: January 20, 2011 ITEM - PROJECT NAM E: Diamond Valley Ranch (DVR) Pipeline Project - Phase 2; Geotechnical Investigation REQUESTED BOARD ACTION: Accept proposal from Construction Materials Engineers, Inc. (CME) to complete a geotechnical investigation, in the not to exceed amount of $18,100. DISCUSSION: The DVR Pipeline Project -Phase 2 entails the installation of approximately 7,900 lineal feet of new 18 -inch diameter pipeline from the end of the Phase 1 pipeline, located north of Diamond Valley Road in the NE 1 /4, Section 36, Township 11N, R19E to a new tie-in to the District's C -line in the north Y2, Section 5, T10N, R20E, Alpine County, CA. Reaches of this pipeline alignment require that a geotechnical investigation be completed to satisfy due diligence and finalize the engineering design. The geotechnical investigation will provide recommendations for construction techniques and geotechnical design, including usability of native materials for fill, along the pipeline alignment. An exploratory boring will be drilled to collect soil samples for laboratory testing for the proposed new pump station location. An optional fault investigation may be conducted should physical evidence of faulting be identified during the field investigation. CME completed the Phase 1 geotechnical investigation in 2010. The proposed investigation is a continuation of the Phase 1 work. SCHEDULE: January - March, 2011 (anticipated) COSTS: Not to exceed $18,100 ACCOUNT NO: 1029 -8161 BUDGETED AMOUNT REMAINING: <$417,251> ATTACHMENTS: Proposal for Engineering Services, DVR Pipeline Project - Phase 2 Geotechnical Investigation (CME, January 3 2011) Genera Manager Riohand H. Solbrig Unrctors .ChrksCefalu James K Jones Macy Lou Mosbachar Dale Rise Eric &haler No Bergsohn January 20, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES Ali NO CHIEF FINANCIAL OFFICER: YES NO -14- CATEGORY: Sewer CR I S T I O N EN( VEERS, INC 6980 Sierra Center Parkway, Suite 90 Reno, NV 89511 January 4, 2011 Revised January 6, 2011 No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 -7401 RE: Geotechnical Investigation Proposal Diamond Valley Ranch Pipeline - Phase 2 Woodfords, California Dear tvo: Construction Materials Engineers Inc. is pleased to submit the following proposal to provide a Geotechnical Investigation for the Diamond Valley Ranch Pipeline - Phase 2 in Woodfords, California. 1.0 PROJECT DESCRIPTION The project consists of the construction of an 8,000 lineal foot pipeline extending from the end of the Phase 1 pipeline at Diamond Valley Road to a new tie-in to the District's Cline within the north % of Section 5, T10N, R20E, Alpine County, California. The pipeline will consist of an 18 -inch diameter ductile iron or welded steel distribution line with a depth of about 6 to 8 feet below the existing ground surface. Starting at the phase 1 tie-in for a length of about 1000 feet, the pipeline route will be constructed adjacent to the north side of Diamond Valley Road. The pipeline will then turn 90 degrees, cross Diamond Valley Road, and extend south for a distance of about 1900 feet. The pipeline will be constructed beneath Diamond Valley Road using horizontal boring methodology. The pipeline will then head in a southwesterly direction for a distance of about 5,100 feet adjacent to a hillside to the south. Approximately 30 lineal feet of the pipeline will cross under the Witch Diversion Ditch using horizontal boring methodology. A pump station is also planned to be constructed along the south side of Diamond Valley Road, approximately 1,000 feet east of the tie-in with the phase 1 pipeline. It Is assumed for this proposal that the pump station is an above ground structure having masonry walls and concrete slab -on -grade flooring. Structural loading is anticipated to be moderate. 2.0 SCOPE OF WORK 2.1 Field Exploration Field Exploration will be completed for the pipeline route, pump station, and performing a fault investigation. 2.1.1 Pipeline Route Field exploration will consist of excavating 15 exploratory test pits along the pipeline route to depths of 8 to 10 feet, or refusal on bedrock or other hard impenetrable surface. The exploratory test pits would be spaced approximately every 500 feet with a test pit office 775 - 851 - 8205 fax 775 - 851 - 85931 www.cme -15- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 2 excavated on either side of Millich Ditch. Additional test pits may be required if unusual soil conditions are encountered. it is understood that STPUD will provide the trackhoe and operator. Due to the anticipated coarse soil conditions, one of the more important aspects of this project is to provide estimates of the percentage of plus 6 inch particles in the native soils. The spoils from the trench excavation may have to be screened prior to use as trench backfill. Therefore, visual approximate estimates of large cobbles and boulders will be made during our field investigation to determine the amount of material that cannot be re- used as trench backfill. All test pits will be backfilled upon completion of the field portion of our study. The backfill will be compacted to the extent possible with the equipment on hand; however, the backfill cannot be considered a structural fill. If structures, concrete flatwork, pavement, utilities or other improvements are to be located in the vicinity of any of the test pits, the backfill should be removed and replaced with structural fill. An exploratory boring will be drilled within the pump station area to a depth of up to 40 feet below the existing ground surface or refusal on hard or impenetrable soil strata. Soils will, be sampled with a two -inch OD split -spoon sampler driven by a standard 140 - pound drive hammer with a 30 -inch stroke. The number of blows to drive the sampler one foot into undisturbed soil (Standard Penetration Test) is an indication of the density and shear strength of the material. Our geotechnical personnel will log material encountered during exploration in the field. The ground water surface will be measured, if encountered. Representative samples will be returned to our Reno laboratory for testing. We have budgeted to mark the site for USA Dig Clearance to locate existing utilities. CME will take every precaution to lower the risk of damaging underground structures; however, underground exploration is inherently risky as it is not possible to precisely locate all underground structures. Our fee is not substantial to compensate for damage or disruption of service and repair costs. If insufficient or incorrect data results in damage to underground structures, the cost for repair will be the responsibility of the client. 2.1.2 Fault Investigation (optional) Based on our preliminary review of mapped faults in the area, It appears that a fault trace crosses the pipeline alignment near the MiIlich Ditch. Our phase 1 investigation completed a fault trench across the north end of the fault trace. Boulder) alluvial and glacial - outwash deposits were encountered in the fault trench and because of the heterogeneous nature of the material we did not encounter fractures or fissures indicating a fault. However, based on surface geomorphic evidence, a fault could not be ruled out. We will place an exploratory test pit within the mapped fault trace area and if fractures or fissures are encountered that indicate the presence of the fault trace we will expand the test pit into a trench excavated perpendicular to the fault trace. -16- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 3 The investigation will be completed in three phases: 1) Surface Investigation: a) Research existing fault information; b) A site visit to verify or revise existing mapping; c) Determination of where the fault trench should be located; 2) Sub - surface Investigation: The investigation will consist of excavating a trench perpendicular to the fault trace. Trench sidewails will be graphically logged and photographed. 3) Report Preparation The report would summarize our field findings and provide conclusions on the existence of the fault and impact to the project 22 Laboratory Testing Representative samples of each significant soil type will be tested in the laboratory as to index properties, such as moisture content, grain size distribution, and plasticity. These index properties are indicative of mechanical behavior of the soils. Density testing, where appropriate by soil type, will be performed on in -situ soils to determine dry density and moisture content Moisture/density relationship testing will be competed to determine maximum dry density and optimum moisture. Corrosion testing on representative near surface soils will also be performed to determine corrosion potential to steel and concrete. Soils will be tested for resistivity, redox potential, soluble sulfates, chlorides, sulfides, and pH. 2.3 Report Preparation Upon completion of our field, laboratory, and office studies, a geotechnical investigation report will be completed for the project. We will revise our phase 1 report to include both the phase 1 and phase 2 findings and recommendations. This will provide one complete report for the entire pipeline alignment. The report wilt include the following: • Description of the project site with the approximate locations of our explorations, shown on a Site Plan; > Descriptive logs of the explorations performed for this study; > General summary of the site soils and geology; ➢ Results of laboratory tests and a description of test methods; D Soil corrosion potential to concrete and underground piping. -17- No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 4 D Seismic hazards including site seismicity and parameters for design based on the 2007 California Building Code; D Soil liquefaction potential; D Earthquake fault Investigation; D Surface and ground water conditions; D Site preparation and grading including excavation difficulties in bedrock or coarse grained soils; D Suitability of site soils for use as structural fill and trench backfill; D Construction dewatering recommendations, if required; D Pipe Trenching recommendations, including: • OSHA recommendations for open trench excavations; • Suitable materials for backfill and bedding; • Compaction recommendations; • Construction recommendations to prevent bedding from acting as a conduit for groundwater drainage; • Construction recommendations to minimize pipe settlement; • Use of geotextiles for backfill soil retention when considering open graded aggregate bedding. D Pump Station recommendations, including: • Site preparation and grading including excavation difficulties in bedrock or coarse grained soils; • Suitability of site soils for use as structural fiH and trench backfill; • Types of suitable foundations; • Allowable bearing pressures including sliding friction values and active and passive pressures; • Appropriate footing depths and widths; • Anticipated settlements; • Concrete slab -on -grade soil preparation, base and moisture barrier recommendations; D Anticipated construction difficulties. 3.0 SCHEDULE It is our understanding that geotechnical data from the investigation is due by February 8 and the final report is due by March 4"'. In order to meet these datelines, field exploration shall begin by January 17"'. We would like to begin the preliminary field work including determining exploration locations on January 11"'. -18- tau 1- ES T E D Fess ay intosca wax Project task Estimated Fees Fault Investigation (optional) 3,500 to 4,000 Laboratory Testing 2,800 Field Exploration 6,100 to 6,600 Analysis, Report Preparation, Consultation and Meetings (includes 3 hours of consuttatibn and meeting time) 4,700 Notes: 1) Includes 24 hours for staff geologist and 4 hours for project manager. 2) includes testing 8 soil samples for index properties and 5 sod samples for corrosion testing. A moisture - density curve will be completed on one soil sample. 3) Includes 30 hours for the staff geologist, 8 hours for the project manager, and $1,500 for the drill rig. 4) Includes 24 hours for the project manager. No Bergsohn, P.G., C. Hg. SOUTH TAHOE PUBLIC UTILITY DISTRICT March 25, 2010 Page 5 4.0 FEES We will provide our services on a time and materials basis for an estimated fee of $13,600 to $14,100. This does include the fault investigation, which will be an additional cost if required. A breakdown of the fees is presented on Table 1. We thank you for the. opportunity to submit this proposal, and look forward to its favorable consideration. If you have any questions, please calf. Sincerely,, CONS 11ON _ MATERIAL Rand = Reynolds P ' wager Direct: 775- 737 -7576 Direct Fax: 775 -737 -7607 RAR:rarjwl VI. s.ss MoolsohIlp..tli20111srnO• Dimond vaby*On. rw. 11Ft.W.do.y.edoo -19- South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Jim Hoggatt, Engineering Department Manager MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Lake Tahoe Blvd 12 -inch Steel Waterline Replacement and Highway 50 Utility Relocation Project REQUESTED BOARD ACTION: (1) Approve Project Closeout Agreement and Release of Claims for Teichert Construction; and (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: Teichert Construction has completed all the contract requirements of the Lake Tahoe Blvd 12 -inch Steel Waterline Replacement and Highway 50 Utility Relocation Project. Staff recommends the Board approve the Project Closeout and Release of Claims and authorize staff to file the Notice of Completion with El Dorado County. SCHEDULE: As soon as possible COSTS: None ACCOUNT NO: 2029 - 8067 /LTBWLR and 2029 - 8026 /ECCALT BUDGETED AMOUNT REMAINING: $571,669; $5,075 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES Jig NO CHIEF FINANCIAL OFFICER: YES NO -21- CATEGORY: Water General Manager Richard k Sol rig Directors Jaynes R.Jonee Mary Lou Mo baCher Dile Klee Ede Schafer CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of January 2011, by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT," and Teichert Construction, hereinafter referred to as "CONTRACTOR." KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million One Hundred Ninety -Eight Thousand One Hundred Fifty - Three Dollars and Fifty Cents ($1,198,153.50), contract amount, and the sum of One Hundred Sixty -Seven Thousand Twenty -Five Dollars and Sixty-Eight Cents ($167,025.68) for said Contract Change Orders Nos. 1 and 2, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 30, 2010 for Purchase Order No. P22826 DISTRICT project described as 2010 Lake Tahoe Blvd 12 -inch Steel Waterline Replacement and Highway 50 Utilities Relocation Project. B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase Order No. P22826 and shown in Payment Request No. 6, dated January 20, 2011. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P22826 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge TEICHERT CONSTRUCTION and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 30, 2010 for Purchase Order No. P22826 DISTRICT project described as 2010 Lake Tahoe Blvd 12 -inch Steel Waterline Replacement and Highway 50 Utilities Relocation Project. 6. B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase Order No. P22826 and shown in Payment Request No. 6 dated January 20, 2011. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P22826. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the statutory lien period. The presently retained amount is $ 136,517.92 Original Contract amount $1,198,153.50 Total Change Order Amount $ 167,025.68 Less: Amount Previously Paid $1,228,661.26 (Request Nos. 1 through 6) Retainage ($ 136,517.92) BALANCE: $ -0- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. after the execution of change orders shall be as follows: Original Contract Price $1,198,153.50 Original Calendar Days NA Total Adjusted Price $1,365,179.18 Total Adjusted Calendar Days 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attomey's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. SOUTH TAHOE PUBLIC UTILITY DISTRICT By: RICHARD SOLBRIG, GENERAL MANAGER/ENGINEER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED TEICHERT CONSTRUCTION By: (Signature) DATED (Print Name and Title) RECORDING REQUESTED BY: South Tahoe Public Utility District Heidi C. Baugh WHEN RECORDED MAIL TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe CA 96150 APN: NA Notice of Completion NOTICE OF COMPLETION DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON - INDIVIDUAL OWNER: SMITH TAHOF PUBLIC UTTI ITY fIISTRIC I, the undersigned, dedare under penalty of perjury under the laws of the State of California that I am the oard Pres 1 dent of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. 1/20/ 2011 at Snuth I ake Tahoe, California DATE AND PLACE SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 11/1/2010. 8. The work of improvement completed is described as follows: Lake Tahoe Blvd 12 -inch Steel Waterline Replacement and Highway 50 Utilities Relocation Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Teichert Construction. 10. The street address of said property is See attached Exhibit "A ". 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of Califomia, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, DATE: Janory.20, 2011 SIGNATURE OF OWNER OR AGENT OF OWNER DALE RISE VERIFICATION FOR INDIVIDUAL OWNER: Bd. President, So. Tahoe Public Utility Dist. I, the undersigned, dedare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. -26- liaraTun , o Nre$1 d ritLF OF OWNER South Tahoe Public Utility District EXHIBIT "A" Notice of Completion 2010 LAKE TAHOE BLVD 12 -INCH STEEL WATERLINE REPLACEMENT AND HIGHWAY 50 UTILITIES RELOCATION PROJECT Lake Tahoe BIvd. 12-inch Steel Waterline Replacement: The site of the work for the Lake Tahoe Blvd. 12 -inch Steel Waterline Replacement was located within the County of El Dorado Right of Way of Lake Tahoe Blvd between Sawmill Road and the Twin Peaks Booster Station near Industrial Avenue. The work performed consisted of: removal and replacement of approximately 6,320 lineal feet of 12 -inch steel waterline. The project provided for the installation of 12" polyvinylchloride (PVC) material for open cut method construction. Work also includes installation of 12 -inch butterfly valves, fire hydrant assemblies, testing station assemblies, testing, and disinfection to provide a complete waterline system. Including asphalt concrete (AC) pavement replacement requirements. Hahwav 50 Utility Relocation: The site of the work for the Highway 50 Utility Relocation Project was located on Highway 50 between Trout Creek and Ski Run Blvd. in South Lake Tahoe City Limits. The work performed consisted of: horizontal and vertical relocation of existing Fire Hydrants, vertical relocation of some existing water service lines. Notice of Completion 2010 LAKE TAHOE BLVD 12 -INCH STEEL WATERLINE REPLACEMENT AND HIGHWAY 50 UTILITIES RELOCATION PROJECT EXHIBIT "A" South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpuctus CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Dale Rise. Date Approved: Certified by: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -740 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.u:: BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 1 REQUESTED BOARD ACTION: Approve Change Order No. 3 to Teichert Construction in the amount of $25,054.72. DISCUSSION: The change order includes the final adjustment of bid quantities to actual quantities installed, for a net increase of $16,500. Also included are additional time and material costs of $6,257.67 to complete troublesome meter installations; a credit of $2,432.41 for the reimbursement of plumbing repair bills paid by the District (this was work completed by local plumbers in response to customer complaints following the installation of their water meter); and a credit of $12,770.54 for work performed-by District crews to fix Teaks on meter installations and other minor work. Teichert was left with 1,202 fittings at the end of the project which they purchased for $25.50 each. While the District has no obligation to purchase or compensate Teichert for these fittings, this change order does include the purchase of these fittings which the District crews commonly use, at a discount, for $17,500, or $14.56 per fitting. SCHEDULE: Upon Board approval COSTS: $25,054.72 ACCOUNT NO: 2029- 7078 /METERS BUDGETED AMOUNT REMAINING: $451,515 ATTACHMENTS: Change Order No. 3. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO - CATEGORY: Water General Manager Richert! K Solbric Directory .Chris Creek James R. Jones Mary ion Moebuches Vila Rise Eric Schafer OTAL FOR CHANGE ORDER NO. 3 IS A throu ! h E = $22,534.72 Ori • inal Contract $ 1,989 500.00 Previous Chan • e Orders $ 369,685.41 Current Contract $ 2,359,185.41 THIS CHANGE ORDER $ 25,054.72 New Contract Total $ 2,384,240.13 CHANGE ORDER NUMBER 3 Project 2010 Water Meter Installation Phase 1 Contractor Teichert Construction Date January 20, 2011 PO # P22239 The Contract Shall Be Changed As Follows: A. Adjust bid quantities to final quantities as follows: Bid Item 2, decrease quantity from 435 to 371 for a credit of $64,000; Bid Item No. 3, increase quantity from 281 to 377 at a cost of $124,800; Bid Item No. 4, decrease quantity from 704 to 654 for a credit of $58,750; Bid Item 5, decrease quantity from 28 to 20 for a credit of $10,400; Bid Item 6, increase quantity from 27 to 47 at a cost of $33,000; Bid Item 7, decrease quantity from 34 to 31 for a credit of $4,350; and Bid Item 11, decrease quantity from 1 to 0 for a credit of $3,800. TOTAL FOR ITEM A IS $16,500.00 B. Time and material to complete meter installations which required additional excavation, plumbing, and other costs due to conflicts with utilities, landscaping, fences, and other obstacles. TOTAL FOR ITEM B IS $6,257.67 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -31- Date: Date: Date: 1 C. Reimburse District for payment of plumbing repair bills during the course of the project for a credit amount of $2,432.41. TOTAL FOR ITEM C IS A CREDIT OF ($2,432.41) D. Reimburse District for work performed to fix leaks on meter installations, adjust grade at surface, and other minor work completed by District crews for a credit amount of $12,770.54. TOTAL FOR ITEM D IS A CREDIT OF ($12,770.54) E. Purchase 1,202 Ford fittings (C85 -33 -NL 3/4" Comp Sti x MIP Adpt, CA no lead) from Contractor for $17,500. TOTAL FOR ITEM E IS $17,500.00 TOTAL FOR CHANGE ORDER NO. 3 IS A through E = $25,054.72. -32- 2 South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -740 Phone 530 544- 6474 • Fax 530 541 -0614 • www.stpud.u; BOARD AGENDA ITEM 4g TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 2 REQUESTED BOARD ACTION: Approve Change Order No. 4 to Campbell Construction Company, Inc., in the credit amount of <$250,315.12 >. DISCUSSION: This change order includes the final adjustment of bid quantities to actual quantities installed for a credit of 4431,293.00> (Change Order 4, Item A), and an adjustment of Change Order No. 1 quantities to actual quantities installed for a credit of < $83,004.62> (Item B). Also included is the purchase of meters and related fittings (Item C) which were procured by the Contractor but not installed due to the District's reduction in scope - 321 meter installations were removed from the contract. The purchase of these materials, including tax and Contractor overhead, totals $194,096.97. These materials will be used on future waterline and meter installation projects. Other fittings which may not be utilized by the District in a timely manner (Item D) will be returned to Western Nevada Supply. The District is reimbursing the Contactor for the 25% restocking fee of $7,307.03. Item E is for $36,478.50 as compensation to the Contractor for time and material for additional excavation and backfill at double meter pit installations due to the orientation of the existing valves and fittings. Finally, Item F is for $26,100.00 as an equitable adjustment to the Contractor, as provided by the specifications, and related to the substantial reduction in the scope of work. General Manager Richard FL Sofa% Dfructort .Cefak .firms R Jones Mary Loco MoebaCher Dilse Ries Eric Schafer John Thiel January 20, 2011 Page 2 SCHEDULE: Upon Board approval COSTS: Credit amount of <$250,315.12> ACCOUNT NO: 2029 - 7078 /METERS BUDGETED AMOUNT REMAINING: $451,515 ATTACHMENTS: Change Order No. 4. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES AI NO CHIEF FINANCIAL OFFICER: YES ;, NO -34- CATEGORY: Water CHANGE ORDER NUMBER 4 Project 2010 Water Meter Installation Phase 2 Contractor Campbell Construction Co. Inc. Date January 20, 2011 PO # P22385 The Contract Shall Be Changed As Follows: A. Adjust bid quantities to final quantities as follows: Bid Item 2, decrease from 520 to 364 for a credit of $ 166,140; Bid Item 3, decrease from 148 to 141 for a credit of $ 10,780; Bid Item 4, decrease from 593 to 435 for a credit of $202,240; Bid Item 5, decrease from 260 to 169 for a credit of $13,650; Bid Item 6, decrease from 74 to 63 for a credit of $5,995; Bid Item 7, decrease from 297 to 233 for a credit of $13,632; Bid Item 8, increase from 52 to 141 for a cost of $12,816; Bid Item 9, increase from 15 to 39 for a cost of $5,928; Bid Item 10, increase from 59 to 93 for a cost of $6,392; and Bid Item 11, decrease from 126 to 32 for a credit of $43,992.00 TOTAL FOR ITEM A IS A CREDIT OF $431,293.00 TOTAL FOR CHANGE ORDER NO. 4 IS ITEM A + B + C + D + E + F = A CREDIT AMOUNT OF $250,315.12. Original Contract Previous Chan! e Orders Current Contract THIS CHANGE ORDER New Contract Total $ 1,799,604.00 $ 486,176.68 $ 2,285,780.68 $ - 250,315.12 $ 2,035,465.56 Contractor agrees to make the herein- described changes in accordance with the terms hereof. The change in contract price and /or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -35- Date: Date: Date: 1 B. Adjust Change Order 1 quantities to final quantities as follows: Item B, Install Additional Fittings, decrease from 2,538 to 768 for a credit of $83,681.28; Item C, Extra Depth 40" to 52 ", decrease from 576 to 291 for a credit of $56,331.50; Item C, Extra Depth 53" to 64 ", increase from 235 to 304 for a cost of $21,494.88; Item C, Extra Depth 65" to 76 ", increase from 117 to 174 for a cost of $35,513.28. TOTAL FOR ITEM B IS A CREDIT OF $83,004.62 C. District to purchase from Contractor, 312 meter pits, meters, lids, insulating pads, and 936 3 /a" FIPxComp fittings, per 12/10/10 Western Nevada Supply Invoice, for $159,357.12, plus 8.75% tax of $13,943.75, plus 12% contractor markup of $20,796.10. TOTAL FOR ITEM C IS $194,096.97 D. Materials to be returned to Western Nevada Supply are 87 1" Comp STLxMIP and 1,036 3 /4" Comp STLxMIP fittings, per 12/10/10 Western Nevada Supply Invoice. Materials total $29,228.10 and are subject to a 25% restocking fee. District to reimburse contractor for the restocking fee of $7,307.03. TOTAL FOR ITEM D IS $7,307.03 E. Time and material for additional excavation and backfill at double meter pit installations as agreed to at the informal conference on 1/07/11. TOTAL FOR ITEM E IS $36,478.50 F. As directed by the District, the Contractor installed 940 meters, 321 less than the original contract total of 1,261 meters. As per the specification, Section 00 72 00 Part 2.09, Changes in the Work, the District has agreed to pay Contractor $26,100 as an equitable adjustment as a result of the reduction in scope, as agreed to at the informal conference on 1/07/11. TOTAL FOR ITEM F IS $26,100.00 -36- 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES South Tahoe Public Utility District BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager /Engineer MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: USDA Sewer Special Use Permit REQUESTED BOARD ACTION: (1) Authorize execution of a Cost Recovery Agreement with the USDA Forest Service for processing the District's Special Use Permit Application; and (2) Authorize payment of the estimated processing fee in the amount of $51,672.54. DISCUSSION: The District's Special Use Permit (SUP) for sewer facilities on Forest Service land expired a number of years ago. After the District settled its portion of the Meyer's Landfill litigation, the District submitted an application package for a new SUP in March 2010. The Forest Service has determined that there is a fee to cover costs associated with processing the master sewer line permit renewal that needs to be reimbursed by the District. The application processing includes review and analysis of 12 items including but not limited to Cultural Resources, Botany, Hydrology, and NEPA. SCHEDULE: COSTS: $51,672.54 ACCOUNT NO: 1029 -6650 BUDGETED AMOUNT REMAINING: $4,988 ATTACHMENTS: Cost Recovery Agreement, Cost Recovery Estimate -37- NO NO CATEGORY: Sewer General Manager Richard M. Solbrl* Directors Chris Cefalu James R. Jones Mary Lou Mosbaoher Dab Roe Ede Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us This agreement is entered into between the United States Department of Agriculture, Forest Service, Lake Tahoe Basin Management Unit (the Forest Service), and South Tahoe Public Utility (STPUD) (the applicant) under 36 CFR 251.58. A. RECITALS CATEGORY 6 MAJOR COST RECOVERY AGREEMENT between USDA Forest Service Lake Tahoe Basin Management Unit and South Tahoe Public Utility District (STPUD) FS- 2700 -26 (03/06) USDA Forest Service OMB No. 0596-0082 CR Agreement #: 11 MJ- 11051900541 1. On December 13, 2010, the Forest Service accepted the applicant's application for use and occupancy of National Forest System lands (hereinafter "the application "), which is enumerated in Appendix A. The Forest Service shall assess the applicant a cost recovery fee for the agency's costs to process the application. 2. The Forest Service has determined that the fee for processing the application falls within category 6 under the applicable Forest Service processing fee schedule and/or that the fee for monitoring the applicant's special use authorization falls within category 6 under the applicable Forest Service monitoring fee schedule. 3. The geographic area to be covered by this agreement is located throughout South Lake Tahoe, Califomia, Eldorado County. See Appendix B. 4. The application has been submitted or the applicant's special use authorization is being issued under an authority other than the Mineral Leasing Act, and the applicant has not waived payment of reasonable costs. Therefore, the Forest Service is entitled to recover its full reasonable costs incurred in processing the application 'or monitoring the authorization. 5. Payment of a processing fee by the applicant does not obligate the Forest Service to authorize the applicants proposed use and occupancy. If the application is denied or withdrawn in writing, the applicant is responsible for costs incurred by the Forest Service in processing the application up to and including the date the agency denies the application or receives written notice of the applicant's withdrawal. If the applicant withdraws the application, the applicant also is responsible for any costs subsequently incurred by the Forest Service in terminating consideration of the application. 6 The Forest Service shall determine the appropriate level of environmental analysis for the application and inform the applicant prior to initiating the environmental analysis. 7. Information associated with this agreement may be released to the public in accordance with the provisions of the Freedom of Information Act and Privacy Act. PART 1. PROCESSING FEES B. BASIS FOR PROCESSING FEES Processing fees for the application are based upon the direct and indirect costs that the Forest Service incurs in reviewing the application, conducting environmental analyses of the effects of the proposed use, reviewing any applicant- generated environmental documents and studies, conducting site visits, evaluating the applicant's technical and financial qualifications, making a decision on whether to issue the authorization, and preparing documentation of analyses, decisions, and authorizations for the application. The processing fee for the application shall be based only on costs that are necessary for processing the application. "Necessary for" means that but for the application, the costs would not have been incurred. The processing fee shall not include costs for studies for programmatic planning or analysis or other agency management objectives, unless they are necessary for processing the application. Proportional costs for analyses, such as capacity studies, that are necessary for the application may be included in the processing fee. C. AGREEMENT In consideration of the foregoing, the parties agree as follows: 1. Scope of Work. The Forest Service shall develop a scope of work for processing the application and an estimate of the agency's costs to process the application, which will be incorporated into this agreement as Appendix C. This scope of work shall report direct costs in categories that correspond to those in the agency's accounting system, e.g., job code, personnel compensation based upon the cost to the government (salary and benefits), travel, and other direct services, materials, and supplies. In addition, the estimate of the agency's processing costs shall include the agency's indirect costs based upon the approved annual indirect cost rate. Classification of costs as direct or indirect shall be in accordance with the published Forest Service budget for the applicable fiscal year. 2. Environmental Analysis. The Forest Service shall supervise the preparation of the environmental analysis associated with the application in compliance with applicable legal requirements, including public review of the analysis, analysis of public comments, and decision documentation. In exercising this responsibility, the Forest Service shall endeavor to foster cooperation among other agencies involved in the process, and to integrate National Environmental Policy Act requirements and other environmental review and consultation requirements to avoid, to the fullest extent possible, duplication of efforts by those agencies. However, the Forest Service shall not delegate to any other agency its authority over the scope and content of the environmental analysis, or approval or denial of the application. 3. Billing. The Forest Service shall bill the applicant prior to commencement of work. The applicant agrees to pay the processing fee for Fiscal Year 2011 of $51,672.54. The bill for the estimated processing fee is attached. 4. Payment. The applicant shall pay the estimated processing fee within 30 days of the date the bill for the fee is issued. The Forest Service shall not initiate processing the application until the estimated processing fee is paid. If the applicant fails to pay the estimated processing fee or the fee is late, the Forest Service shall cease processing the application until the fee is paid. 5. Statement of Costs. The Forest Service shall annually report costs incurred for processing the application by providing a financial statement from the agency's accounting system to the applicant. 6. Underpayment. When the estimated processing fee is lower than the full actual costs of processing an application submitted under the Mineral Leasing Act, or lower than the full reasonable costs (when the applicant has not waived payment of reasonable costs) of processing an application submitted under other authorities, the applicant shall pay the difference between the estimated and full actual or reasonable processing costs within 30 days of billing. 7. Overpayment. If payment of the processing fee exceeds the full actual costs of processing an application submitted under the Mineral Leasing Act, or the full reasonable costs (when the applicant has not waived payment of reasonable costs) of processing an application submitted under other authorities, the Forest Service shall either (a) refund the excess payment to the applicant or (b) at the applicant's request, credit it towards monitoring fees due. 8. Disputes a. If the applicant disagrees with the estimated dollar amount of the processing costs, the applicant may submit a written request before the disputed fee is due for substitution of alternative estimated costs to the immediate supervisor of the authorized officer who determined the estimated costs. The written request must include supporting documentation. b. If the applicant pays the full disputed processing fee, the Forest Service shall continue to process the application during the supervisory officer's review of the disputed fee, unless the applicant requests that the application processing cease. c. If the applicant fails to pay the full disputed processing fee, the Forest Service shall suspend further processing of the application pending the supervisory officer's determination of an appropriate processing fee and the applicant's payment of that fee. d. The authorized officer's immediate supervisor shall render a decision on a disputed processing fee within 30 calendar days of receipt of the written request from the applicant. The supervisory officer's decision is the final level of administrative review. The dispute shall be decided in favor of the applicant if the supervisory officer does not respond to the written request within 30 days of receipt. 9. Lack of Administrative Appeal. A decision by an authorized officer to assess a processing fee or to determine the estimated costs is not subject to administrative appeal. A decision by an authorized officer's immediate supervisor in response to a request for substitution of alternative estimated costs likewise is not subject to administrative appeal. 10. Amendment. Modifications to this agreement shall be made in writing and shall be signed and dated by both parties. 11. Expiration and Termination. This agreement expires on December 31, 2013. Either party, in writing, may terminate this agreement in whole or in part at any time before it expires. The applicant is responsible for all Forest Service costs covered by this agreement that are incurred up to the date of expiration or termination. 12. Principal Point of Contact. The Forest Service and the applicant shall each establish a principal point of contact for purposes of this agreement. The Forest Service's contact is Brian Hansen, Realty Specialist, 530 -543 -2870, US Forest Service, 35 College Drive, South Lake Tahoe, CA 96150. The applicant's contact is Paul Sciuto, Assistant General Manager /Engineer, 530 - 543- 6202,South Tahoe Public Utility District, 1275 Meadow Crest Dr., South Lake Tahoe, CA 96150 This agreement is accepted subject to all terms and conditions. Paul Sciuto Date Assistant General Manager, STPUD JEFF MARSOLAIS Acting Forest Supervisor Lake Tahoe Basin Management Unit USDA, Forest Service Date According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0082. The time required to complete this information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexuat orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202 - 720 -2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250 -9410 or call toff free (886) 632 -9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877 -8339 (TDD) or (866) 377 -8642 (relay voice). USDA is an equal opportunity provider and employer. The Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552) govern the confidentiality to be provided for information received by the Forest Service. Applications APPENDIX A Applications and Authorizations Subject to this Agreement ELD4008 -06: A written application has been accepted under this reference number. The special use permit, if approved, will use the same reference number. The proposal includes a renewal of South Tahoe Public Utility Districts (STPUD) master permit in order to access, operate, maintain, inspect, and repair its sewer pumping stations, gravity sewer mains, and sewer force mains across all non - easement land managed by the United States Forest Service. APPENDIX B Description and Map of the Geographic Area The area to be authorized is located on numerous parcels located in South Lake Tahoe, California, Eldorado County. The area to be authorized is approximately 70 acres to access, operate, maintain, inspect, and repair South Tahoe Public Utility District's sewer pumping stations, gravity sewer mains, and sewer force mains across all non - easement land managed by the United States Forest Service. Basic ownership Other Govt State ni Private USFS-OS USFS APPENDIX C Scope of Work Through this agreement, the Forest Service agrees to apply the Cost Recovery fees to cover the personnel costs associated with processing the application for South Tahoe Public Utility District's (STPUD) master sewer line permit renewal. The Lake Tahoe Basin Management Unit will provide subject specialists (as defined in the attached Estimation Sheet) to prepare, review, and analyze environmental and other documents required for this application, in accordance with requirements for a categorical exclusion decision. If it is determined that the project does not qualify for a categorical exclusion, STPUD will be responsible for preparing the additional environmental documents. Forest Service specialists will be available to STPUD and its consultants for consultation on available resource data and known resource concerns. They will participate in field inspections and review project materials provided by STPUD to ensure they are consistent with appropriate regulations. The Forest Service will define requirements or mitigations that provide conformance with local management - objectives and the Lake Tahoe Basin Management Unit Land and Resource Management Plan. STPUD or its consultants will provide all materials necessary in order for the Forest Service to prepare the documents necessary for the application. These materials shall consist of, but are not limited to, maps, construction plans, timetables, pertinent documents from other regulating agencies, and other items deemed appropriate to process the application. Processing Amendment% : Type of NEPA: CE - T T CiaaarITATan. EsT. 40 BOTANIST BOTANIST 1 Review and Analysis LANDSCAPE ARCHrrECT 1 Review and Analysis .. „ ARCHAEOLOGIST/CULTURAL RESOURCES and Analysis ENGINEER/ENGINEERING TECH Review and Analysis ; FIRE/FUELS SPECIALIST : Pavlov and Analysis t CASE MANAGER 1 Coordination and Permitting 360 r . „ ...... Review and Analysis 40 Review and Analysis — I 40 40-1 Review and Analysis GIS/CARTOGRAPHY SPEC/TECH i Research and Analysis 4 . WILDLIFE BIOLOGIST I Review and Analysis i at. OTHER SPC-CIAUST ! Documentation Review cn • HYDROLOGIST NEPA COORDINATOR FISHERIES BIOLOGIST For Catagorles 5 or 5 Determine Estimated and Actual Costs: item Item Description i !ARCHAEOLOGIST/CULTURAL RESOURCES! Review and Analysis I 1 130TANIST i Review and Analysis ;CASE MANAGER ! Coordination and Permitting ENGINEER/ENGINEERING TECH i Review and Analysis !FIRE/FUELS SPECIALIST FISHERIES OL0616T ialS/CAJWOGRAPErf SPEC/TECH [HYDROLOGIST iLANDSCAPE ARCHITECT Review and Analysis Review and Analysis . „. ; Researdl and Analysis Review and Analysis ; Review and Analysis 1NEPA COORDINATOR ; Review and Analysis OTHER SPECIALIST lDocument.tlonRev$sw Total Hours : 1184 Category: 6 88 320 88 40 40 40 Hourly Estimated Actual R ata ! Hours Cost 1 Hours Cost 320 S11,177.00, 40 61,779.00; 360 613,336.00 84,370.00 40 81,928.00 40 81.360.00. 40 82,295.00: „ 40 81,717.001 40 $1,782.00' 40 $2.024.00 96 84,990.00 ! Co Review and Analysis completed by Maher, John; Fuller, Thomas; and Gonzeleslimplivin. Beyer, Chary! Hansen, Brian R •view and AlIalYals completed by Gabor, Michael; Potts, Paul' !Garrott, Brian Santora, Maura Tsubar, Kurt 'Harris, James iCnessy, Daniel :Le Fevre, Minimal . . iDocurne ntation Review completed by 1 r --- -----'--�-- | ----------�--- -----'--------''-- -------- ----' ---'-- 4------------' _- --__ ----------- --- ----'---�--_-_ ! ' �w�and T�wwmswwG�w l 40 1 - --- �----�—/ �---_-__--_� | Sub 'Totals : | |1�m4 --��`---------'________ / 01 Totals : ^~~__ Add Bur*n Rat.: 7.1 56 S Totals : $51,872.84 Richard Solbri.. General Mana • er Dale Rise, President James R. Jones, Director a. See Consent Items Brought Forward; c. Approved Regular Board Meeting Minutes: November 4, 2010. SOUTH TAHOE PUBLIC UTILITY DISTRICT Paul, ;, Assistant General Mana BOARD MEMBERS Mary Lcsuu Mosbacher, Vice President Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY . DISTRICT DECEMBER 2, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility Cftict met in a regular session, December 2, 2010, 2:00 P.M., District Office, 1275 Meadow Cry Drive, South Lake Tahoe, CA BOARD OF DIRECTORS: President Rise, Directors Cefalu, Mosbacher, Schafer Director Jones was excused for District business. STAFF: Solbrig, Sharp, Sciuto, Hughes, Ryan, Hoggatt, Hussmann, Attorney Kvistc4 Gary Kvisted led the pledge to the flag. PLEDGE OF ALLEGIANCE Cons item a. (Headworks Ftiwlacement Phase 2) was brought forward for discussion prior to Board action. Moved Scharer /Second Cefaiu / Jones Excused /Passed to approve the Consent Calendar as amended: b. Echo View and Angora Tank Replacement - Approved budget extension request from Bay Area Coating Consultants for inspection services, in the amount of $16,000; -49- ROLL CALL CONSENT CALENDAR Chris Cefalu, Director REGULAR BOARD MEETING MINUTES - DECEMBER 2, 2010 A list of sole -brand items for this project, along with HEADWORKS REPLACEMENT PHASE 2 findings for each was provided to the Board for approval PROJECT for the purpose of bidding and constructing this project. (Consent Item a.) Julie Ryan pointed out three products, were added to the list that were not deemed sole -brand previously: (1) Allen Bradley programmable logic computers with RSLogix; (2) Microsoft Windows computer operating system; (3) Wonderware SCADA software at plant. Moved Mosbacher / Second Cefalu / Jones Excused / Passed to approve list of named products to be listed without alternative in the contract documents. BB&H Benefits Design, Inc., (BB&H) performed an analysis SELF- INSJRED HEALTH PLAN of the plan and determined renewal options and RENEWAL :FUNDING LEVEL, COBRA funding levels, and recommended a 4.2 %overall increase RATES, AND STOP LOSS RENEWAL per employee per month, and a lower family funding level for 2011. The COBRA rate recommendations for 2011 did not change substantially from the 2010 rate recommendation. Other recommendations included purchasing a separate transplant policy (which pays 100% for transplants) and renewal with QBE Stop Lo6lnsurance Services. The Finance Committee reviewed this item and recommended approval. Moved Schq(er / Seaor c gise / Jones Excused /Mesbacher Abstain / Passed to (T1 pprove funding level at $1,875 per eroyee per month; (establish COBRA rates as single dent 0; single medical $7 ,family dental $225; family medical X2,000; and (3) Renevv with QBE Stop Loss Insurance Services with a $75,000 specific level and a $1,600 separate transplant policy. CONSENT ITEM BROUGHT FORWARD FOR SEPARATE BOARD ACTION ITEMS FOR BOARD ACTION (Director Mosbacher stated she abstained because she did not have sufficient time to read the information provided.) Jim Hoggatt reported staff met to evaluate projects listed in the 10 -year budget, using a risk evaluation process. He presented the 2011 project priority list to the Board and it was discussed in detail. Moved Schafer / Second Cefalu / Jones Excused /Passed to approve the 2011 Project Priority List as presented. -50- ENGINEERING DEPARTMENT 2011 PROJECT PRIORITY LIST PAGE - 2 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 2010 Moved Schafer / Second Cefalu / Jones Excused /Passed to approve payment in the amount of $2,184,170.19. Water and Wastewater Operations Committee: The committee met on November 29. Minutes of the meeting are available upon request. The committee discussed the small amount of MTBE that was present in a water quality sample, and the customer's concerns and request for treatment. Further tests will be done to be sure the pre- liminary results were not due to a lab error. Finance Committee: On November 23, the committee held an initial meeting with the rate study consultant, HDR. Minutes of the meeting are available upon request. Director Schafer reported on: President Obama's call for a freeze on federal pay; the review letter sent to Yorba Linda Water District; public sector wages and benefits; and unsuccessful efforts to tighten up the 1099 relations. President Rise requested that staff modify the Adminis- trative Code to address shut off valves /stop and drains. General Manager: Richard Solbrig reported he sent letters to service organizations offering to provide presentations and information about the District. He also reported staff is collecting information needed to complete the comparison of tegaf•providers rates. Chief Finq foul Hughes reported as a result of the Cty of Bell scandatk staff provided compensation disclosure reports as requester by the State Controller, whicftwill be posted on the wOlo site along with other cities, comities, and special districts. Hughes requested direction concerning the capacity charges that are scheduled lobe increased in January. It was the consenAkkof the Bard to direct staff to prepare an agenda item for the Board to consider keeping the charges at the currenttevel, with no increase. 3:50 P.M. ADJOURNMENT TO CLOSED SESSION PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS GENERAL MANAGER REPORTS STAFF REPORTS PAGE - 3 REGULAR BOARD MEETING MINUTES - DECEMBER 2, 2010 PAGE - 4 No reportable Board action. No reportable Board action. No reportable Board action. No report: Ole Board action. 4:40 P.M. ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel - Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of CA Pursuant to Government Code Section 54957.6(a) /Conference with Labor Negotiators - Unrepresented Employee Position: General Manager Agency Negotiators: Board of Directors Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Management Unit Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 ADJOURNMENT REGULAR BOARD MEETING MINUTES - DECEMBER 2, 2010 PAGE - 5 ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Dale Rise, Board President South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri • , General Mana • er Dale Rise, Presi • ent James R. Jones, Director The Board of Directors of the South Tahoe Puc Unity District met in a regular session, December 16, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA BOARD OF DIRECTORS: President Rise, Directors Cefolu, . Mosbacher, Sch Jones STAFF: Solbrig, Sharp, Sciuto, Hughes, Thiet, Hoggatt, Bledsoe, Henderson, Ryan, C.ckin Rasmussen, Nolan, Bergsohry Attorney Herron° G Larry e, Partner, Grant ton Paul ! °' , Assistant General Mana • er BOARD MEMBERS Mary Lou: Mosbacher, Vice President Eric W. Schafer, Direct• hris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 16, 2010 MINUTES -55- ROLL CALL Jim Hoggt led the pledge to the flag. PLEDGE OF ALLEGIANCE Director Jonesestioned ho-11e money paid to TRPA CONSENT CALENDAR (Consent Item ej was used usedAaff responded it is a transportation miff` . n f - ond there is no sunset date. He suggested off ask TRPA for a report regarding the use of thefunds. Moved Jones /Second Schafer / Passed Unanimously to approve the Consent Calendar as submitted: a. Lake Tahoe Boulevard 12 -Inch Steel Waterline Replacement and Highway 50 Utility Relocation Project - Approved Change Order No. 1 to Teichert Construction, in the amount of $114,664.97; REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 b. Luther Pass Pump Station Standby Power Generation CONSENT CALENDAR Facility - (1) Approved Change Order No. 4 to Sierra (continued) Nevada Construction, Inc., in the amount of $30,567.24; and (2) Added ten (10) calendar days to the contract time; c. Headworks Replacement Project - Approved proposal from Hauge Brueck for additional consulting services for the environmental permitting process, in the amount of $4,250; d. 2010 Meyers Waterline Replacement Project - Approved Change Order No. 2 to Campbell Construction Company, Inc., in the amount of $67,644.43; e. Tahoe Regional Planning Agency Mitigation Payment - Authorized payment to TRPA for 5% mitigation fees on new sewer connections, in the amount of $17,552.10; f. Ordinance No. 526 -10: Water Capacity Charge - Enacted Ordinance postponing the increase in water capacity charges scheduled for January 1, 2011, until July 1, 2011; g. Ordinance No. 527 -10: Sewer Capacity Charge- ..Enacted Ordinance postponing the increase in sewer capacity charges scheduled for January 1, 2011, until July 1, 2011; h. Approved Regular Board Meeting Minutes: November 18, 2010. President Rise requestecl.that the District information officer submit ct Public Service Ar<uncement to inform the public Mai the increases in*ter and sewer capacity charges were postponed. Larry Mace, Grant Thornton, rowed the results of the PRESENTATION: REPORT ON 2010 2010 financial audit, and repo.d a clean opinion was FISCAL YEAR FINANCIAL STATEMENT issued. He reviewed few that were made. AUDIT In addition to the regular audit, a single audit, which is a federally mandated examination of federal grants, was performed on two federal grants and found no findings or question costs. They made the determination that the District is a low -risk auditee, and that classification will save audit costs by 50% in the subsequent year. He complimented staff for their management of the federal grant funds. PAGE - 2 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 Lynn Nolan gave a PowerPoint presentation covering the Integrated Regional Water Management Partner- ship. She reviewed the history of the group and their current efforts to obtain additional grant funding. Each partner submits their projects and the group determines ranking. Then they seek funding sources, and the Proposition 84 grant is one source. The grant requires a match, which would be covered by three of the partners who have the largest projects, so the District will not be required to pro- vide a match for its water conservation project if it is selected for funding. The District is the lead agency for grant administration and will receive 5% of the total grant amount awarded. Moved Jones / Second Schafer / Passed Unanimously to adopt Resolution No. 2886 -10 approving the grant application to the California Department of Water Resources for funding. Richard Solbrig reviewed key changes to the MU which will be in effect through June 20, 2012, and contains no salary changes, and no change to the self - insured health plan. The voluntary benefit of the Health Improvement Program was added in the contract. Moved Mosbacher / Second Cefalu / Passed Unanirrufa to approve the Management Memorandum of Under Land - ing extending cOnfract to June 20, 2012. Move " sbacher / Sec •� ,:Cefalu (_ Passed Unanimously that Rise serve as Boar • i esident for 2011 calendar year. ITEMS FOR BOARD ACTION Moved Risecond Cefalu /used Unanimously that Mary Lou Mosher serve as turd Vice President for 2011 calendar y6tetr. Moved Schafer 1 Second Cefalu / Passed Unanimously to approve payment in the amount of $1,090,410.67. Water and Wastewater Operations Committee: The BOARD MEMBER STANDING committee met on December 13. Minutes of the meeting COMMITTEE REPORTS are available upon request. Finance Committee: The committee met December 16 with Grant Thornton to discuss results of the 2010 financial audit. -57- PAGE - 3 RESOLUTION NO. 2886-10: TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT PARTNERSHIP - GRANT APPLICATION MANAGEMENT MEMORANDUM OF UNDEMANDING ELECTION OF OFFICERS: BOARD PRESIDENT ELECTION OF OFFICERS: BOARD VICE PRESIDENT PAYMENT OF CLAIMS REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 President Rise attended the December 8 agency board meeting. The contract for the new general manager was approved. Director Jones reported the new general manager, Dave Eggerton, is an attorney, and knows water rights at the state level. Director Jones reported: he gave his MTBE litigation documents to staff, and suggested the District's history be updated; on his attendance at the recent ACWA (Association of California Water Agencies) conference and at the water quality committee meetings. Director Mosbacher reported: on problems the snow removal contractor at Fallen Leaf Lake was having with the homeowners association; suggested staff look into bill pay by telephone feature; that the county CAO resigned; water basics are taught to third graders now. Director Schafer reported: the District should ask for a written commitment from El Dorado County taenter into the partnership with the IRWMP grant group so the proc is not jeopardized by their indecision; that he participated in a CASA (California Association of Sanitation Agencies) teleconference re: the Washington D.C. conference in March; and that he will attend the CASA conferences January 12 -14 and April 27 -29. President Rise reported: on the orientation presentation made to the new city council, including the District's; on his attendgt 'at the ECC (Employee Communications M% Committ ° ' , meeting; the District training conference; on the Cityouncil swearing -in; that Ginger Huber with El Dorado County Health Department is retiring; on efforts underway to convince Barton to change the fees charged to employes suggested staff obtain "Poverty to Prosperity" from Lake TahOe Community College to view at a future Board meeting. General Manager: Richard Solbrig reported local agencies were invited to participate in the orientation session held for the City Council. He presented information about the District and how it interacts with the City. Legal Counsel: Brad Herrema reported a group called California Aware sent communications warning of their intent to bring litigation for violations of the Brown Act related to posted meeting agendas. -58- EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS GENERAL MANAGER REPORT ATTORNEY REPORT PAGE - 4 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 5 The Board did not enter into closed session to discuss items ADJOURNMENT listed on the agenda. The meeting was adjourned at 3:40 p.m. ATTEST: Kathy Sharp, Cleft of the Boergi South Tahoe Pbbbc Utility Distri fi Dale Rise, Bold, President South Tahoe Pubftc Utility District CHIEF FINANCIAL OFFICER: YES South Tahoe Public Utility District -61- General Manager Richard H. 5olbrig Directors Chris Cefalu James R. Jones Mary Lou Mosbacher Dale Rise Eric Schafer 1275 Meadow Cast Drive • South Lake Tahoe • CA 96150 Phone 530 544-6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Headworks Replacement Phase 2 REQUESTED BOARD ACTION: Award bid to the lowest responsive, responsible bidder. DISCUSSION: On Tuesday, December 7, 2010, fifteen (15) of seventeen (17) pre - qualified general contractors attended the mandatory pre -bid meeting for the above project. The work included in this contract includes replacement of the existing Grit and P&E facilities with a new Headworks facility and ancillary facilities at the Wastewater Treatment Plant, demolition of the old facilities and site restoration. On January 12, 2011, at 2 pm, the District received nine (9) bids. A summary of all bids is attached. GSE Construction (GSE) is the apparent low bidder, with a bid price of $8,020,860.29. Staff is currently reviewing the top three bids for compliance with contractual requirements. Staff will make a recommendation to the Board for award of the bid to be distributed prior to, and at the Board Meeting. SCHEDULE: As soon as possible COSTS: $8,020,860.29 ACCOUNT NO: 1029 - 8033 /HDWORK BUDGETED AMOUNT REMAINING:. $1,468,250 (2010/11); $8,000,000 (2011/12) ATTACHMENTS: Bid Summary. Bid results to be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES �I 4J p NO NO HEADWORKS REPLACEMENT PHASE 1I PROJECT Bid Opening: 1/12/201142 2 o'clock p.m. BID SUMMARY -63- E gneers Estimate GSE Construction Co. Inc. KG Walters Construction Syblon Reid Pacific Mechanic! Corporation Kam No. Description Approx Quantity Amount Unit Price Amount Unit Price Amount Unit POGO Amount Unk Price Amount 1 Mob and demob incldg bonds, insurance, cleanup LS $ 589,268.00 $391,000.00 $391,000.0C *375 000.00 $375.000.0C $300. 000.00 $300.000.0C $880.000.00 $880.000.0C 2 Erosion Control complete nad in place LS LS $20,842.00 $15,832.00 $15,000.00 - $6,000.00 *15,000.00 86.000.00. *10,000.00 $5.000.00 $10,000.00 $5.000.00 $40. 000.00 $500.00 $40.000.00 $500.00 520,000.00 $1,000.00 $20.000.00 $1,000.00 3 Traffic Control complete and in place 4 Shoring and Worker Safety LS $72,947.00 $125,00000 8125, 000.00 $20, 000.00 $20.000.00 $40.000.00 $40.000.00 81,000.00 $1.000.00 5 Devraterirg LS $26,053.00 562, 000.00 $22.10 $62,000.00 $22,100.00 540 000.00 $21.00 $40 000.00 $21. 000.00 $20. 000.00 $ 32.00 $20.000.00 $32.000.00 $5,000.00 $35.00 $5.000.00 $35,000.00 6 Over Excavation and Off Haul (Unsuitable Sod) (CY) 1,000 $ 17,274.00 7 Over Excavation art Stockpiling (Reusable Sal) (CY) 650 $5,213.00 513.60 $8,840.00 *13.00 $8,450.00 $18.00 $11,700.00 $25.00 $16,250.00 8 Structural P11 Material (Import Sod) (CY) 2,900 $55.088.00 $29.70 $86130.00 *20.00 *58,000.00 $26.00 $75.400.00 $25.00 *72.500.00 9 Backlit and Compaction for Structures and Fetish Gar ng (Cr 3,550 845,297.00 813.20 $46,860.00 37.00 $24.850.00 $32.00 $113,600.0[ *15.00 $53.250.00 10 Construction af the Headworks Bldg complete and nplace LS $1,901,685.0 $2,491,000.00.$2.491.000.00 $1,981 500.00 $1, 981, 500.00 $2,415.000.00 $2,415,000.0C $2,290,000.00 $2290,000.0C 11 Construction of Headworks Treatment Systems complete and in place LS $2,024,012.0' $1.111,000.00 it 111 000.0C $1 800 000.00 $1 800.000.00 $1,349,000.00 $1,349,000.0[ *1,800,000.00 $1,800,000.0C 12 Construction of time Vengation and Odor Control Systems complete and nplace LS 5530,843.00 $581, 000.00 $581,000.00 1500,000.00 $500.000.0[ $775.000.00 $ 775.000.00 $345,000.00 045.000.0[ 13 Constuction of the Site Waste Pump Station complete and in place LS $53 ,751.00 $43.000.00 $43,000.00 $125,000.00 $125,000.00 $90. 000.00 $90 .000.00 $50.000.00 $50,000.00 14 Combustion 06 the Filter Badcwash Equalization Tank LS $ 375,090.00 052, 000.00 $352 000.00 $300.000.00 $300.000.00 $320, 000.00 $ 320 .000.00 $300.000.00 $300,000.00 15 Construction of time Filter Backwash Equalization Pump Station LS $16,187.00 5195,000.00 $195 000.00 $70 000.00 $70 000.00 $70.000.00 870,000.00 $50,000.00. $50,000.00 16 Construction of improvements to existing RAS Punt? 'Station LS $185965.00 311,000.00 311000.011 3125.000.00 125.000.00 3130,000.00 5130,000.00 3100,000.00 $100.000.0C 17 Electrical Systems LS 02052.00 8577.000.00 5577.000.00 $050 X860.000,00 X5000.00' 455.000.00 $486000.00 $185,000.00 18 instrumentation Systems LS 8621,86200 5825.000.00 025 000.00 $450 000.00 $450.000.00 5700. 000.00 5200.00000 3835,000.00 3635.000.00 19 angriest and k sbumenfabon Trenches LS $104.310.0Q $62.000.00 362.000.00 $110,000.00 5110,000.00 $35.000.00 335,000.00 $90.000.00. 390,000.00 20 Yard Piping as shoal on plans LS $554.249.00 $ 423. 000.00 3423 000.00 $497 000.00 3497 000.00 3750.000.00 5750.000.00 3750.000.00 3750.000.00 21 Force Main Tie4ns LS 8145.031.00 $91, 000.00 $91, 000.00 580.00000 560,000.00 $40000.00 $40.000.00 530,000.00 $30,000.00 22 Hazardous Material Abatement -*Asbestos Joint Materials' LS $18.383.90 $28.000.00 $28.000.00 $10 000.00 $10, 000.00 $27 500.00 $27,500.00 $25.000.00 $25.000.00 23 Hazardous Material Abatement -'Lead Paint Removar 1$ $12,255.00 $17,000.00 $17,000.00 312.000.00 312.000.00 316.500.00 $16,500.00 $15.000.00 $15.000.00 24 Hazardous Material Abatement - PCB and Mercury Material LS $6. 128.00 $2.000.00, $2.000.00 $5,500.00 $5.500.00 82.200.00 $2.200.00 $2.000.00 32,000.00 25 Mhazardou s Material Abatement - 'Presumed Asbestos Roofing Materials' LS 36,128.00 $6. 000.00 $6. 000.00 35.000.00 $5.000.00 $5.500.00 $5.500.00 $5.000.00 $5.000.00 26 Yard Piping Demolition and Abatement LS $28, 569.00 822. 000.00 $22. 000.00 544. 000.00 344,000.00 $57,000.00 $57,000.00 $100,000.00 $100.000.00 in 27 ap Unknowm Underground Conditions (not identified bid docs. Paid on TIM basis w/ engineer's royal) LS 5100000.00 $ $100.000.00 $100.000.00 $100.000.00 51000.000.00 4100.000.00 $100.000.01 31001.000.0[ 28 $ 397 7, ,1 * Grit Bolding D 15 534,x.0 0 $34.0 $. 0 0 00.0 00 0 . $40.000.00 534.0 0 $ 0 *31.0 x.00.0 0 30 Rectangular Primary Derrrolton LS $94. 896.00 330, 000.00 $30.000.00 $25.000.00 325.000.00 526. 000.00 326,000.00 $24,000.00 524.000.00 Construction Dump 31 Diapoeal of the Carnal and Waste Hauls Area LS $142,509.00 $41,000.00 $41.000.00 375,000.00 375,000.00 $42, 000.00 542.000.00 850,000.00 00.000.00 Pavement Removal 32 ,(SF) Saw Cut and 34.429 33.144.00 30.87 329,95323 $1.00 $34.429.00 $1.00 334.429.00 $0.79 $27.198.91 33 Site Improvements IS *19.585.00 82.000.00 $2. 000.00 $60.000.00 $60. 000.00 585. 000.00 565,000.00 $25.000.00 $25.000.00 Pavement 34 (SF) Restoration 40,398 _54,053,00 35.47- 3220. 977.06 $5.00 3201.990.00 $5.00 3201.990.00 $4.32 3174.519.31 - FALB esr OSSTRICT REVIEW a CN CUI4TIOM 60500 $7,921,86029 38.123,719.00 38.518.319.00 *8.64( 11821 TQfi #a 11tiR11 fFN N IBD ftECEIYI $8.020.88029 Same Samna $8,640640 HEADWORKS REPLACEMENT PHASE 1I PROJECT Bid Opening: 1/12/201142 2 o'clock p.m. BID SUMMARY -63- HEADWORKS REPLACEMENT PHASE 11 PROJECT Bid Opening: 1/12/2011 @ 2 o'clock p.m. BID SUMMARY -64- W.M. - Co. Auburn Constructors Inc. Stanek Constructors Inc. Western Water Constructors Item No. Description Approx Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Mob and demob incklg 1 bonds, insurance, cleanup LS $400.000.0' 1400,000.1' 1850,000.' 0 $850,000.00 1500.000.0 0 1500 000.' 1 $935,000.0 0 1935,000.'' Erosion Control complete 2 nad in place LS 126,500.0 0 126,500.01 545,000.1' $45,000. $28,000." $28,000." 540,000.11 540,000." Traffic Control complete 3 and in . ace LS 1 000.' 0 1 000.1' 113 000.''. 513000 4 00000 24 010.0 0 19000. 519 000. 4 LS 23 000. r' 3 000.0 1 1 1 1 1 1 185000.0 1 .8 000.0 1 .: 000.0 . . 000.0 0 56 000. 5 Dewatering LS *13,000.00 13,000.00 0 000.00 130 000.00 *45.000.00 $45.000.00 $30,000.00 130,000.00 Over Excavation and Off Haul (Unsuitable Soil) 6 (CY) 1,000 *21.00 $21,000.• 1 533." $33,000.1 • 125.00 $25,000. *22.00 $22,000. Over Excavation and Stockpiling (Reusable Sot) 7 (CY) 650 $19.• 1 112 350.'. $14..1 $9 100." $11.00 $7,150.1 • $10.00 $6,500. Structural FiN Material 8 (Import Soil) (CY) 2,900 *13.00 537,700.11 115.•' 143,500.11 *35.00 $101,500.0' $22.50 165,250. Backfill and Compaction for Structures and Finish 9 Grading (CY) 3,550 $30..1 $106,500.• $25.11 $88,750..1 $20.00 $71,000." $13.00 $46,150. Construction of the Headworks Bldg complete 10 and in . _ .. LS 3 230 000.11 $3 230 000.11 550 000. • 1 550 000." 000 000. 3 11' 000.11 470 000.11 12 470 000. Construction of Headworks Treatment Systems complete and in 11 place LS 11,300,000.'. 13,300,000.01 $1,330,000.0. 51330,000.11 $1475000.11 $1,475,000.11 11,780,000.01 $1,780,000. Construction of the Ventilation and Odor Control Systems complete 12 and in , ..- LS 108 000.11 108 000.1. u 000.'' 50 000.11 90 000.11 90 000.11 38 000.' 0 38 000. Construction of the Site Waste Pump Station 13 complete and in place LS 5105,000.11 $105,000.1 1 197,000.11 $97,000.1' $49, 000.0' $49,000.0' $81,000.' 0 $81,000. Construction of the Filter Backwash Equalization 14 Tank LS 5390,000.10 1390,000..1 $307.000.10 $307,000.• 1 $350 000.01 $350,000.' $350,000.0' $350,000. Construction of the Filter Backwash Equalization 15 • Station LS 73 000.10 173 000.' 1 . 000.1.. 98 000.11 90 000.01 90 000." $58 000.0 1 58 000. Construction of Improvements to existing 16 RAS Pump Station LS 595,000.11 595.000.11 .000.' 1 164,000." $110,000. 0 111 MO, 0' 134,000. $34,000. 17 Electrical S •.- LS $760 000.00 760 ' 1'.0 ilk. 0 1' ... 2'.E. ' 11 .'..1 70 " 0.00 0 000... 740 000.00 740 000.00 I Instrumentation S ® ' 000.00 0 000.00 111 " 7000.00 700 000.00 ' 1 000.00 1 000.66 1111=E1 100 000. Electrical and 19 Instrumentation Trenches LS 100 000.' 0 100 000.01 - 000.' 1 35 000.0' 000.' 1 , 5 000. 100 000.0 1 Yard Piping as shown on 20 plans LS $952.000." $58 000.00 $952.000.11 • 000.00 $750000." 70 ' 0'.00 750.000.1.' 70 ' . 0... $730000. 150 010.00 730000.01 150 ' 1 0.00 $747.000.1' 165 000.00 1747,000. 165 000.00 21 Force Main Tie -Ins L9 Hazardous Material Abatement - "Asbestos 22 Joint Materials" LS $26 000.' 1 ' $26,000.01 $25.000." 125.000.0' $25 000.10 $25,000. $25.000.01 525,000. Hazardous Material Abatement -*Lead Paint 23 Remover IS $16,000.11 $16,000.1' $15000." $15,000.0' 116,000.' 1 516.000. $15.000.01 $15,000. Hazardous Material Abatement - PCB and 24 Mercury Material LS $2,300.1' $2,300.' 1 $2.000.0' $2.000." 53,000.0 0 53,000. 0 $2,000.00 52,000. Mhazardous Material Abatement -*Presumed Asbestos Roofing 25 Materials" LS $5,800.01 $5 800.10 $5 000." $5,000. •' $6 000.' 0 56000.11 $5,000.11 $5,000. 1 Yard Piping Demolition 26 and Abatement LS $51, 000." $51,000." $20,000.'' $20000.01 $50.000.10 550400.0 0 $54,000.'1 $54,000. Unknown Underground Conditions (not identified in bid dots. Paid on T&M basis w! engineer's 27 y• • al LS 100000.'1 100000.•' 1"000.'0 1''000." 100000.11 11''.0.'1 1'.1000.'1 100000. 28 P&E Building Demolition LS $62 000.00 $62 000.00 $42 000.00 $62 000.00 ' 000.00 $40 000.00 562 .000.00 $62.000.00 29 Grit Building Demolition LS $32.000.00 $32.000.00 $32 000.00 $32 000.00 $25 000.00 $25.000.00 $32.000.00 $32.000.00 Rectangular Primary 30 Demolition IS 526. 000.0' $26.000.01 $25 000." $25 000. $20 000.0' $20,000.0 0 $26.000.' 1 126,000.10 Construction of the Camel Dump and Waste Hauler 31 Disposal Area LS 558,000.01 158,000." $46 000.' $46, 000.' > $60,000.+' $60,000.0 0 $97,000.01 197,000.00 Pavement Saw Cut and Removal 32 (SF) 34,429 $0.7' $24,100. i $0. ' 113,771..' $1.'0 $34,429.0' 11. ' 148,200. 33 Site knprovements LS 138.000.00 $38 000.00 $134.000.40 *134 000.40 $59 329.00 $59.329.00 1100.000.00 1100.000.00 Pavement Restoration 34 (SF) 40,398 14.1 $177,751.20 14.48 $180.983.' $4.00 1161.592.0' 14.35 1175,731. • TALE purr DISTRICT REVIEW 1. CALCULATION: $8,881,001.50 18.966.106.00 $6.009,000. $9.374,831.90 TOTALS as WRITTEN IN BID RECEIVED: $8,880,800.00 Same Same 19,374,831.00 HEADWORKS REPLACEMENT PHASE 11 PROJECT Bid Opening: 1/12/2011 @ 2 o'clock p.m. BID SUMMARY -64- u Proven Manattement Inc. Dsaeripdon Quantity Unit Price Amount 1 Mob and demob imddg bonds, insurance, cleanup LS *850,000.00 5850,000.0C 2 Erosion Control complete nad in place LS *10,000.00 *10,000.00 3 Traffic Control complete and in place LS $30.000.00 *30,000.00 4 Shoring and Worker Safety LS *35.000.00 *35,000.00 5 Dearatedng LS $40.000.00 $40.000.00 6 Over Excavation and OR Haul (Unsuitable Sal) (CV) 1,000 $30.00 $30,000.00 7 Over Excavation and Stockpiling (Reusable Sod) (CY) 650 $12.00 *7,800.00 8 Structural tnral FYI Materiel (Import Sod) (CY) 2,900 *30.00 *87,000.00 9 BaddIU and Conpaction for Structures and Finish Grading (CY) 3,550 *15.00 $53.250.00 10 Construction of the Headworks Bldg complete and in place LS *2,300,000.00 $2,200,000.00 *400,000.00 $50.000.00 $2,300,000.00 *2,200,000.00 $400,000.00 *50,000.00 11 Construction or Headworks Treatment Systems complete and in ylece LS 12 Construction of the Ventilation and Odor Control Systems complete and in place LS 13 Construction of the Site Waste Pump Station complete and in place LS 14 Construction of the Filter Backwash Equalization Tank LS *300,000.00 $300,000.00 15 Construction of the Fast Backwash Equalization Pump Station 1.5 *150,000.00 *20,000.00 *150.000.00 *20,000.00 1 16 Construction of Improvements to easing RAS Pump Station LS 17 Bectrical Systems LS *900.00000 $900.000.00 18 Instrumentation Systems LS $425,000.00 *425.000.00 19 Bectrical and Instrumentation Trenches LS $20,000.00 *20,000.00 20 Yard Piping as shown on plans LS *750.000.00 $20,000.00 *750,000.00 *20,00000 21 Face Main Tie-Ins LS 22 Hazardous Material Abatement - "Asbestos Joint Ma(erlais" LS $2.000.00 $2,000.00 23 Hazardous Material Abatement - "Lead Paint Remover LS *5,000.00 $5.000.00 24 Hazardous Material Abatement - PCB and Mercury Material LS *2,000.00 *2.000.00 25 Mhazadous Material Abatement - "Presumed Asbestos Roofing Materials" LS *7,000.00 $7,000.00 26 Yard Piping Demolition and Abatement LS *250,000.00 *100.000.00 *100.000.04 $250,000.00 $100,000.0C 100000.00 27 Unknown Underground Conditions (not identified m bid dots. Paid on T&M basis w/ engineer's approval) LS 28 P8E Budding Demolition is 29 Grit Budding Dam oblion LS 580,000.00 *80.000.00 30 Rectangular Primary Demolition LS *50,000.00 *50.000.00 31 Construction of the Camel Dump and Waste Hauler Disposal Area LS *70,000.00 *70.000.00 32 (SF) Pavement Saw Cut and Removal 34,429 $2.00 *68.858.00 33 Site improvements LS $200 .000.00 $200.000.00 - 34 (SF) Pavement Restoration 40.398 *5.00 $201.99000 TOTALS per DISTRICT REVIEW 8 TION: $94114,898.00 TOTALS as WRITTEN IN BO 1 ED: *9,819,898.00 HEADWORKS REPLACEMENT PHASE II PROJECT Bid Opening: 1/12/2011 2 o'clock p.m. BID SUMMARY -65- South Tahoe Public Utility District Memorandum Date: January 18, 2011 To: Board of Directors Richard H. Solbrig, General Manager Paul A. Sciuto, Assistant General Manager From: Julie Ryan, Senior Engineer Subject: Recommendation for Bid Award Headworks Replacement Phase 2 Project A _I CT ►o T 1-?v" G I- .a -HI IS©rf'{ m + As indicated in the summary by the Contracts Administrator, the apparent low bid received from GSE for the Headworks Replacement Phase 2 Project had only minor contractual deviations. This memo summarizes the implications of those deviations. Case law considering the eligibility of unlicensed subcontractors to be listed in bids for public works projects allows that the work may be awarded to the General Contractor despite this irregularity. According to this precedent, the subcontractor needs to obtain a valid license before commencing its portion of the work. If the subcontractor cannot do so, then the District may direct the General Contractor to either (1) contract with a licensed subcontractor to perform the work, or (2) self - perform the work. Since the Contract Price would not be affected by either substitution, this irregularity does not materially affect the bid. GSE has explained that while Sterling Halloway was named as the demolition and hazardous materials subcontractor in the Bid, the hazardous materials work will be performed by Parc Specialty Contractors under contract to Sterling Halloway. Parc Specialy Contractors hold both HAZ and ASB certificates, as required by the Contract. As such, this bid irregularity does not materially affect the bid. In accordance with the Bid Documents, the written total bid amount governs, not the sum of the bid items. As such, the bid price that will be considered for the Contract is the higher of the two numbers shown on the Bid Summary. This bid irregularity does not affect the bidder's position as low bid. Staff recommends that the Board waive the bid irregularities and award the Headworks Replacement Phase 2 Project to GSE in the amount $8,020,860.29. South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Telephone: (530)544 -6474 Fax: (530)541 -0614 Memorandum Date: January 13, 2011 To: Board Members, Richard H. Solbrig, Paul A. Sciuto From: Heidi C. Baugh, Contracts Administrator Subject: Headworks Replacement Phase II Project At 2:00 o'clock on the afternoon of January 12, 2011 we received and opened nine (9) sealed bids for the above - referenced project. Bids ranged from $8,020,860.29 to $9,819,898. The engineer's estimate was $9.1 Million. A careful review and analysis of the three lowest bids showed only minor deviations. See attached spreadsheet and list of deviations for full breakdown of each bid. GSE Construction Company, Inc. is the apparent low bidder. GSE Construction Company, Inc. had three irregularities /deviations. I contacted the Contractors License Board and was given the following information: License Number 401498 is current and active and expires 3/31/2011. The company is a corporation. GSE Construction Company, Inc. holds a Class A — General Engineering license. South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 Headworks Replacement Phase II Project Bid Opening: 1/12/2011 at 2:00 o'clock p.m. Deviations and information gathered during bid analysis of the three lowest bids: GSE Construction Company, Inc.: • Subcontractor List: Subcontractor American Equipment listed to perform monorail /crane work has only Nevada contractor's license; California license is pending. Subcontractor Sterling P. Holloway listed for Demo and Asbestos work does not hold a HAZ certificate. • Bid total written does not match actual calculation of bid amounts written into the bid. K.G. Walters Construction Co., Inc. • Bidder's General Information Item 5, did not provide address and phone number of surety. • Certificate by Contractors Insurance Broker: not filled out correctly, did not provide name of insurance company(ies). • Certification by Contractor's Insurance Broker form was filled out incorrectly: in first blank they only listed agent name without the brokerage agency; in the second blank they inserted brokerage agency instead of insurance company name(s); and in the 4th blank they inserted brokerage name where the name of the insurance company should have been written. I was unable to verify that their proposed insurance companies met specification as there were none named. Svblon Reid • Subcontractors List: Failed to provide percent of total contract for SCADA Integrator. Subcontractor, Sterling P. Holloway, listed for Demolition and Haz. Abatement does not carry a HAZ certificate. • Certification by Contractor's Insurance Broker form identified "various Zurich Group Insurance companies" instead of individually named insurance companies. 01 Aggregate base materials Bing Materials 02 Asphalt mixes for paved areas Bing Materials 03 Concrete Sierra Tahoe Ready Mix Inc. 04 Grout 5 Star 05 Masonry Block Basalite 06 Mechanical Bar Screens Duperon 07 Mechanically Induced Vortex Grit Removal Equip. John Meunier 08 Screenings Washer /Compactor Fairfield Services 09 Grit Dewatering Units John Meunier 10 Control Systems Software Wonderware 11 Motor Control Centers Cutler Hammer 12 Programmable Logic Controllers Allen Bradley 13 Carbon Adsorber (Odor Control System) Daniel Mechanical 14 Supply /Exhaust Fans Twin City Ind Blower 15 Filter Backwash Tank SCCI 16 Filter Backwash EQ Pumps Fairbanks Morse HEADWORKS REPLACEMENT PHASE II PROJECT CONTRACTOR'S SUBCONTRACTORS GSE CONSTRUCTION COMPANY, INC. Work to be Performed SCADA Integration Demo and Asbestos Asphalt Paving Rebar Masonry Metal Decking Plastering System Tanks Painting Electrical /Instrumentation Concrete False Work Shoring Monorail /Crane HVAC Subcontractor License No. N/A 382173 794105 199902 894966 804155 423276 333989 394751 850914 225339 652333 679326 % of total Contract 2.7 2.3 2.3 3.2 2.3 .7 .5 2.8 2.2 14.8 .7 1.4 1.5 6.2 Subcontractor's Name & Address TESCO Sacramento, California Sterling P. Holloway 1490 Christian Valley Ro Aubum, CA West Coast Asphalt Maintenance Reno, NV Conco Reinforcing Concord, CA N. East Figueroa Masonry Carson City, NV Deckwest, Stockton, CA LA Thomas, Minden, NV Spiess Construction Co. Inc. Santa Maria, CA Hansen Painting Sacramento, CA S D Electric, Tracy, CA Harsco Infrastructure Woodland, CA Blue Iron Inc. West Sacramento, CA American Equipment Sparks, NV BLOCKA, Fremont, CA Named EauiDm 1 Work to be Performed Subcontractor Percenta • e Subcontractor's Name & 03 Concrete License No. of total Address 05 Masonry Block Contract 06 Mechanical Bar Screens SCADA Integration N/A 5 TESCO, Sacramento, CA Demo 568673 .7 Penhall, Reno, NV AC Paving 794105 1.5 West Coast, Reno, NV HVAC 906032 2 Fleet, Sparks, NV Electrical 850914 14 S D Electric, Tracy, CA Roofing 941468 .5 Golden State Roofing Carson, CA Rebar 199902 3.5 Conco Reinforcing, Concord, CA Masonry 813162 1.6 D &L Masonry Rancho Cordova, CA Structural Steel 655446 5 Metalworks, Oroville, CA Coatings /Paint 394751 1.4 Hansen Painting Sacramento, CA Stucco /Plastering 423276 .5 L.A. Thomas Co., Minden, NV Steel Tank 333989 2.8 Spiess, Santa Maria, CA Hazmat 277096 .5 Consolidated Western Sacramento, CA 01 Aggregate base materials Bing/Tahoe Asphalt 02 Asphalt mixes for paved areas Tahoe Asphalt 03 Concrete Sierra Tahoe Ready Mix 04 Grout Sierra Tahoe Ready Mix 05 Masonry Block Castlelite 06 Mechanical Bar Screens Duperon 07 Mechanically Induced Vortex Grit Removal Equip John Meunier 08 Screenings Washer /Compactor Lakeside 09 Grit Dewatering Units John Meunier 10 Control Systems Software Wonderware 11 Motor Control Centers Cutler Hammer 17 Grit Pumps Morris 18 WAS Pumps Netzsch 19 Slide Gates Whipps 20 Shaftless Screw Conveyor Fairfield Services 21 Bridge Crane ACCO 22 Monorail System LouDon 23 Automatic Sampler Sigma 24 Roll -up Doors Lawrence 25 Magnetic Flow Meters Endress Hauser HEADWORKS REPLACEMENT PHASE II PROJECT CONTRACTOR'S SUBCONTRACTORS K. G. WALTERS CONSTRUCTION CO., INC. Subcontr ame EquiD men tlM 2 Work to be Performed Subcontractor % of total Subcontractor's Name & 14 Supply /Exhaust Fans License No. Contract Address SCADA Integration N/A 17 Grit Pumps TESCO, Sacramento, California AC Pave 257024 1.5 Delta Construction Sacramento, CA CMU 813162 1.5 DL Masonry Rancho Cordova, CA Stucco 423276 .48 LA Thomas, Minden, NV Steel Tank 333989 2.7 Spiess Construction Santa Maria, CA Roofing 321433 .7 El Dorado Roofing Camino, CA STR. Steel 701075 3. Reno Iron Works, Reno, NV Demo 382173 1.9 Sterling Holloway, Aubum, CA Haz. Abatement Included with Demo Electrical 850914 13.1 S D Electric, Tracy, CA Rebar 199902 3.3 Conco Reinforcing, Concord, CA Painting 394751 1.1 Hansen Painting Sacramento, CA HVAC & FRP Duct 821827 5.3 James Long, Sacramento, CA 12 Programmable Logic Controllers Allen Bradley 13 Carbon Adsorber (Odor Control System) Bay Products 14 Supply /Exhaust Fans Air Foil 15 Filter Backwash Tank Speiss 16 Filter Backwash EQ Pumps Morris 17 Grit Pumps Morris 18 WAS Pumps Netzsch 19 Slide Gates Golden Harvest 20 Shaftless Screw Conveyor Keystone Conveyor 21 Bridge Crane American Equipment 22 Monorail System American Equipment 23 Automatic Sampler ISCO 24 Roll -up Doors Lawrence Rollup Doors 25 Magnetic Flow Meters Endress Hauser 01 Aggregate base materials Bing Materials 02 Asphalt mixes for paved areas Bing Materials 03 Concrete Great Basin Ready Mix 04 Grout White Cap 05 Masonry Block Basalite 06 Mechanical Bar Screens Duperon HEADWORKS REPLACEMENT PHASE II PROJECT CONTRACTOR'S SUBCONTRACTORS SYBLON REID Subcontractors List Named Equipment/Material Supplier List 3 07 Mechanically Induced Vortex Grit Removal Equip John Meunier 08 Screenings Washer /Compactor Fairfield Service 09 Grit Dewatering Units SAM 10 Control Systems Software Wonderware 11 Motor Control Centers Cutler Hammer 12 Programmable Logic Controllers Allen Bradley 13 Carbon Adsorber (Odor Control System) Bay Products 14 Supply /Exhaust Fans Twin Lites 15 Filter Backwash Tank Spiess 16 Filter Backwash EQ Pumps Morris Pumps 17 Grit Pumps Morris Pumps 18 WAS Pumps Moyno 19 Slide Gates Whipps 20 Shaft less Screw Conveyor Fairfield Services 21 Bridge Crane American Equipment 22 Monorail System American Equipment 23 Automatic Sampler Clipper Controls 24 Roll-up Doors Cookson Company 25 Magnetic Flow Meters Endress Hauser HEADWORKS REPLACEMENT PHASE 11 PROJECT CONTRACTOR'S SUBCONTRACTORS 4 PAYMENT OF CLAIMS FOR APPROVAL January 20, 2011 Payroll 1/11/2011 444,879.41 Total Payroll 444,879.41 ADP 195.35 Bank of America 0.00 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 16,323.47 CDS- health care payments 109,913.45 Union Bank 0.00 Total Vendor EFT 126,432.27 Accounts Payable Checks -Sewer Fund 351,423.27 Accounts Payable Checks -Water Fund 657,624.12 Accounts Payable Checks - Self - funded Insurance 0.00 Accounts Payable Checks - Grants Fund 0.00 Total Accounts Payable 1,009,047.39 Grand Total 1,580,359.07 Payroll EFTs & Checks 1/11/2011 EFT AFLAC Medical & Dependent Care 6,256.53 EFT CA Employment Taxes & W/H 20,356.91 EFT Federal Employment Taxes & W/H 95,317.36 EFT CaIPERS Contributions 66,931.73 EFT Great West Deferred Comp 19,475.08 EFT Stationary Engineers Union Dues 2,417.74 EFT United Way Contributions 134.00 EFT Employee Direct Deposits 224,720.51 CHK Employee Garnishments 1,389.22 CHK Employee Paychecks 7,880.33 Total 444,879.41 PAYMENT OF CLAIMS Vendor Name Department 1 Proj Name Description Acct# 1 ProJ Code Int AlaQiittl; Check Num AALMO, LEANNE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00078100 MW ACWA BOARD OF DIR DUES /MEMB /CERT 2019 - 6250 17,135.00 Check Total: 17.13540 AP- 00078101 MW AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 105.00 Check Total: 105.00 AP- 00078102 MW AIR RESOURCES BRD -PERP RENEWAL OPERATIONS REGLTRY OP PRMTS 1006 - 6650 575.00 Check Total: 575.00 AP- 00078103 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 160.00 Check Total: 160.00 AP- 00078104 MW AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 1000 - 0301 21,887.00 AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 2000 - 0301 21,887.00 Check Total: 43.774.00 AP- 00078105 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 430.53 Check Total: 430.53 AP- 00078106 MW O co BETE SYSTEMS ENGINEERING - GIS SFTWR DEV ARETE, GIS 2029 - 8120 - GISSFT 4,252.50 I Check Total: 4252,50 AP-00078107 MW ARTRAGEOUS FINE FRAMING FINANCE OFFICE SUPPLIES 1039 - 4820 10.88 ARTRAGEOUS FINE FRAMING FINANCE OFFICE SUPPLIES 2039 - 4820 10.87 Check Total: 21.75 AP- 00078108 MW AT&T MOBILITY PUMPS TELEPHONE 1002 - 6310 19.80 AT&T MOBILITY PUMPS TELEPHONE 2002 - 6310 19.79 Check Total: 39.59 AP- 00078109 MW AT&TICALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 430.51 AT&TICALNET 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 32.05 AT&TICALNET 2 PUMPS TELEPHONE 1002 - 6310 168.41 AT&TICALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 430.50 AT&T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 118.55 AVWVA AWWA HUMAN RESOURCES PERSONNEL EXPENS 1022 - 6670 HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 User: THERESA Page: 1 Current Date: 01/13/2011 Report: OH_PMT_CLAIMS _BK - Current Time: 14:52:34 Check Total: 1.180.02 AP- 00078110 MW 49.25 49.25 yonder Noun BARTON HEALTHCARE SYSTEM GENTLY AGROWDYNAMICS BIRD, HAL BLUE RIBBON TEMP PERSONNEL BROWN & CALDWELL CONSULTANTS BROWN & CALDWELL CONSULTANTS BROWN, UNDA BROWN, LINDA TSROWNIES DIGITAL IMAGING CAUF BOARD OF EQUALIZATION CAUF BOARD OF EQUAUZATION CAUF BOARD OF EQUALIZATION CAUF BOARD OF EQUALIZATION CAUF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CAUF BOARD OF EQUALIZATION CAUF BOARD OF EQUAUZATION CAUF BOARD OF EQUAUZATION CAUF BOARD OF EQUAUZATION CAUF BOARD OF EQUAUZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIPBOARD OF EQUAUZATION User. THERESA Report: OH—PMT_CLAIMS_BK Department/ Pro' yang UNDERGROUND REP OPERATIONS DIAMOND VLY RNCH ENGINEERING - WT METERING PRJ ENGINEERING - ANGORA TNK REPL ENGINEERING - ECHO TANK REPL FINANCE FINANCE ENGINEERING - HEADWORKS ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP HEAVY MAINT LABORATORY LABORATORY DIAMOND VLY RNCH UNDERGROUND REP ELECTRICAL SHOP ELECTRICAL SHOP EQUIPMENT REPAIR LABORATORY LABORATORY FINANCE PAYMENT OF CLAIMS Dtarithalfan SAFETY/EQUIP/PHY SLUDGE DISPOSAL TRAVEL/MEETINGS WTR METERING/NEW TANK, ANGORA TANK, ECHO TRAVEL/MEETINGS TRAVEL/MEETINGS HDWKS IMP PROJ FILTER EQ/BLDG PUMP STATIONS REP TELEM EQ TBD GROUNDS & MNTC LAB SUPPUES LABORATORY EQUIP GROUNDS & MNTC PIPE/CVRS/MHLS WELLS SCADA UPGR FLD 3 GENERATORS LAB SUPPUES LABORATORY EQUIP SUPPLIES Page: 2 Ace!# / Proj Code 1001 - 6075 1006 -6652 1028 - 6200 2029 - 7078 - METERS 2029 - 7064 - ANGOTK 2029 - 8809 - ECHOTK Check Total: 1039-6200 2039-6200 1029 - 8033 - HDWORK Check Total: 1003 - 6023 1003 -6051 1003 - 8107 1004 - 6042 1007 - 4760 1007 - 6025 1028 - 6042 2001 -6052 2003.6060 2003.8054 2005 - 6013 2007 - 4760 2007 - 6025 1039 - 6520 Amount Check Num Check Total: 98 AP 00078111 223.42 Check Total: Check Total: Check Total: __um AP 00078114 2,763.20 Check Total: Check Total: Check Total: Current Date: 01/13/2011 Current Time: 14:52:34 223.42 AP 00078112 4,299.82 IXmt MW MW 4299.82 AP- 00078113 MW 77.00 MW 2.763.20 AP- 00078115 MW 325.19 1,300.79 1.625.98 AP MW 52.00 52.00 00 24. AP-00078117 MW 5,829.57 5.829.57 AP MW 9.45 78.52 384.71 8.75 89.05 15.75 6.12 51.91 208.60 769.42 30.57 89.06 16.75 1.757.66 AP 00078120 23.30 MW PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code CAUF BOARD OF EQUALIZATION FINANCE SUPPLIES 2039 - 6520 Amount Check Num URA 23.30 Check Total: 46,60 AP-00078121 MW CAUF WATER RESOURCES CTRL BD OPERATIONS TRAVEL/MEETINGS 1006 - 6200 250.00 Check Total: 250 00 AP 00078122 MW CAUF WATER RESOURCES CTRL BD ENGINEERING REGLTRY OP PRMTS 1029 - 6650 1,446.00 Check Total: 1.226.00 AP 00078123 MW CAPITAL FORD EQUIPMENT REP AUTOMOTIVE 1005 - 6011 612,41 Check Total: 812.21 AP- 00078124 MW CAPUS, DEBORA S CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200,00 AP- 00078125 MW CAROLLO ENGINEERS ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 19,591.05 Check Total: 19.591.05 AP- 00078126 MW CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 - 6011 859.08 CASHMAN EQUIPMENT EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 94.72 I Check Total: 953.80 AP- 00078127 MW INFORMATION SYS O `tDW - G CORP OFFICE SUPPUES 1037 - 4820 33.66 I CDW - G CORP INFORMATION SYS DIST.COMP SPPUS 1037 - 4840 3,557.27 CDW - G CORP INFORMATION SYS OFFICE SUPPUES 2037 - 4820 33.66 CDW - G CORP INFORMATION SYS DIST.COMP SPPUS 2037 - 4840 7,008.32 Check Total: 10,632.91 AP- 00078128 MW CRAVEN LOGGING COMPANY UNDERGROUND REP INFILTRTN/INFLOW 1001 - 6055 2,500.00 Check Total: 2.500.00 AP 00078129 MW CSRMA GEN & ADMIN INSURANCE PPD 1000 - 0301 135,577.00 CSRMA GEN & ADMIN INS EXPENSE 1000 - 4510 20,793.00 CSRMA GEN &ADMIN - PREVIOUS YEAR INS EXPENSE 1000 - 4510 - PREVYR - 26,582.00 CSRMA CUSTOMER SERVICE CSRMA UAB CLAIM 1038 - 4521 8,577.90 CSRMA GEN & ADMIN INSURANCE PPD 2000 - 0301 135,577.00 CSRMA GEN & ADMIN INS EXPENSE 2000 - 4510 20,793.00 CSRMA GEN & ADMIN - PREVIOUS YEAR INS EXPENSE 2000 - 4510 - PREVYR - 26,582.00 Check Total: 268.153.90 AP 00078130 MW W CEA ELECTRICAL SHOP DUES/MEMB /CERT 1003 - 6250 208.00 User. THERESA Report: OH_PMT_CLAIMS_BK Current Time: 14:52:34 Page: 3 Current Date: 01/13/2011 Vendor Nam CWEA CWEA DICK'S FULLER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER . ISL DORADO COUNTY 1EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY ELECTRICAL EQUIPMENT CO INC ELECTRICAL GENERATING ELECTRICAL GENERATING EMERALD BAY TOWING EMERALD BAY TOWING User: THERESA Rapport: OH.PMT'_CLAIMS_BK Department / Proj Nam# HEAVY MAINT LABORATORY PUMPS PUMPS PUMPS PUMPS HEAVY MAINT HUMAN RESOURCES PUMPS PUMPS PUMPS HUMAN RESOURCES EQUIPMENT REP EQUIPMENT REPAIR PAYMENT OF CLAIMS Page: 4 Quablfign DUES!MEMBICERT DUES/MEMB/CERT PUMP STATIONS MOBILE EQUIP PUMP STATIONS SMALL TOOLS BUILDINGS SMALL TOOLS MOBILE EQUIP PUMP STATIONS SMALL TOOLS SMALL TOOLS ENGINEERING - WT METERING PRJ WTR METERING/NEW ENGINEERING - LAKE TAHOE BLVD WTLN 12" LTB ENGINEERING • IROQUOIS SUPPLY WTLN IROQ ENGINEERING - GRIZZLY MT WTRLN GRIZ MTN BSTR ENGINEERING - ECHO TANK REPL TANK, ECHO ENGINEERING - IROQUOIS BSTR ST BSTR STN IROQ ENGINEERING - GRIZZLY MT WTRLN GRIZ MTN BSTR ELECTRICAL SHOP VFD BLK BRT BSTR EQUIPMENT REP OFFICE SUPPLIES EQUIPMENT REPAIR OFFICE SUPPLIES AUTOMOTIVE AUTOMOTIVE Acct# / Proj Code 1004 - 6250 1007 - 6250 208.00 Check Total: 548.00 AP 00078131 MW 1002 - 6051 41.43 41.43 AP 00078132 MW 1002.6012 -7.33 1002 - 6051 14.68 1002 - 6073 30.32 1004 - 6041 127.23 1022 - 6073 12.72 2002.6012 -7.34 2002 - 6051 14.67 2002 - 6073 30.31 2022 - 6073 12.72 Check Total: 2029 - 7078 - METERS 2029 - 8067 - LTBWLR 2029 - 8166 - IQWTRL 2029 - 8178 - GRIZWL 2029 - 8809 - ECHOTK 2029 - 8967 - IQBSTR Check Total: 2029 - 8176 • GRIZWL Check Total: 2003 - 7605 1005 - 4820 2005 - 4820 1005 -6011 2005 - 6011 Check Total: Check Total: Check Total: Check Total: Current Date: 01/13/2011 Current Time: 14:52:34 Mont C Num jxps 132.00 227.98 AP 00078133 MW 5.50 1,323.01 823.51 68.00 272.26 73.50 2.565.78 AP 00078134 MW 50.00 50.00 AP 6,827.09 MW 6.827.09 AP-00078136 MW 100.00 100.00 200.00 AP 00078137 MW 230.00 230.00 460.00 AP- 00078138 MW PAYMENT OF CLAIMS Vendor Name Department / Proj Name Linalution Acct. / Proj Code FEDEX Amount Check Num TIM DIO POSTAGE EXPENSES 1027 -4810 7.64 FEDEX FINANCE POSTAGE EXPENSES 1039 - 4810 4.08 FEDEX DIO POSTAGE EXPENSES 2027 - 4810 7.64 FEDEX FINANCE POSTAGE EXPENSES 2039 - 4810 4.08 Check Total: 23,44 AP- 00078139 MW FERGUSON ENTERPRISES INC. HEAVY MAINT SECONDARY EQUIP 1004 - 6022 123.64 FERGUSON ENTERPRISES INC. ELECTRICAL SHOP BUILDINGS 2003 - 6041 19.03 Check Total: 142.67 AP- 00078140 MW FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007 - 4760 467.45 FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007 - 4760 360.34 Check Total: 827.79 AP- 00078141 MW FRONTIER DIAMOND VLY RNCH TELEPHONE 1028 - 6310 40.34 Check Total: 40,34 AP- 00078142 MW GLOBAL DATA SPECIALISTS ELECTRICAL SHOP PUMP STATIONS 2003 - 6051 160.00 Check Total: 160.00 AP- 00078143 MW .J RAINGER ELECTRICAL SHOP BUILDINGS 1003 - 6041 19.36 1 Check Total: 19 AP- 00078144 MW GRIMES, JOHN F CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00078145 MW HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022 - 6030 25.12 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 53.42 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039 - 6030 59.53 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022 - 6030 25.13 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 53.42 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039 - 6030 59.52 Check Total: 276.14 AP- 00078146 MW HUGO BONDED LOCKSMITH FINANCE OFFICE SUPPLIES 1039 -4820 8.69 HUGO BONDED LOCKSMITH FINANCE OFFICE SUPPLIES 2039 - 4820 8.68 Check Total: 17.37 AP- 00078147 MW INFOSEND INC. CUSTOMER SERVICE POSTAGE EXPENSES 1038 - 4810 0.70 INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 140.83 INFOSEND INC. CUSTOMER SERVICE POSTAGE EXPENSES 2038 - 4810 0.69 User. THERESA Report: OH_PMT_CLAIMS BK Current Time: 14:52:34 Page: 5 Current Date: 01/13/2011 Vendmr Name Department / ProJ Name Dip Acct# / Pro1 Code erupt Check Num Iva INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 140.83 • Check Total: 283.05 AP 00078148 MW INSITE I-AND SURVEYS ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 700.00 Check Total: 7A 0000 AP 00078149 MW INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 419.30 INTERSTATE SAFETY 3 SUPPLY UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 149.55 INTERSTATE SAFETY & SUPPLY PUMPS SHOP SUPPUES 1002 - 6071 74.77 INTERSTATE SAFETY & SUPPLY OPERATIONS SHOP SUPPLIES 1006 - 6071 149.55 INTERSTATE SAFETY & SUPPLY PUMPS SHOP SUPPUES 2002 - 6071 74.79 Check Total: 867.96 AP 00078150 MW JACKSON -HIRSH INC. OPERATIONS OFFICE SUPPUES 1006 - 4820 523.90 Check Total: 523.90 AP 00078151 MW KTHO RADIO DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 275.00 ' KTHO RADIO DIO - PR EXP- EXTERNAL PUB RELATIONS 2027.6620 - PREEXT 275.00 -1 LAKE TAHOE GLASS EQUIPMENT REP AUTOMOTIVE 1005 - 6011 159.83 Check Total: 159.83 AP MW LAKE TAHOE PLUMBING INC ENGINEERING • WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 100.00 Check Total: 100.00 AP 00078155 MW LAKESIDE NAPA UNDERGROUND REP MOBILE EQUIP 1001 - 6012 101.67 LAKESIDE NAPA UNDERGROUND REP SHOP SUPPUES 1001 • 6071 104.35 LAKESIDE NAPA PUMPS PUMP STATIONS 1002 - 6051 16.80 LAKESIDE NAPA HEAVY MAINT SECONDARY EQUIP 1004 - 6022 15.15 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,079.82 LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005 - 6013 8.86 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005 - 6071 14.29 LAKESIDE NAPA EQUIPMENT REP SMALL TOOLS 1005 - 6073 2.28 LAKESIDE NAPA DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 272.82 LAKESIDE NAPA UNDERGROUND REP MOBILE EQUIP 2001 - 6012 12.95 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005.6011 1,276.94 User: THERESA Report: OH~PMT_CLAIMSJ3K PAYMENT OF CLAIMS Page: 6 Current Date: 01/13/2011 Current Time: 14:52:34 Check Total: 550.00 AP MW PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Aeet# / Pro) Code ?YR9 �tlynt Check Num LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPUES 2005 - 6071 14.28 LAKESIDE NAPA EQUIPMENT REPAIR SMALL TOOLS 2005 - 6073 2.Y7 Check Total: 2.822.28 AP- 00078156 MW LILLY'S TIRE SERVICE INC. EQUIPMENT REP AUTOMOTIVE 1005 - 6011 696.28 UU-Y'S TIRE SERVICE INC. EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 1,300.48 Check Total: 1,996,76 AP- 00078157 MW LONG, PATRICIA GEN & ADMIN CAPACITY CHARGE 1000 - 3401 3,274.00 Check Total: 3.274.00 AP- 00078158 MW MAIL FINANCE CUSTOMER SERVICE EQUIP RENT/LEASE 1038 - 5020 52.73 MAIL FINANCE CUSTOMER SERVICE EQUIP RENT/LEASE 2038 - 5020 52.73 Check Total: 105.46 AP-00078159 MW MARY'S ALTERATIONS LABORATORY SUPPUES 1007 - 6520 32.50 MARY'S ALTERATIONS LABORATORY SUPPLIES 2007 - 6520 32.50 Check Total: 65.00 AP- 00078160 MW MC MASTER CARR SUPPLY CO PUMPS WELLS 2002 - 6050 369.73 C MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 64.96 Check Total: 434.69 AP- 00078161 MW METRO OFFICE SOLUTIONS GEN & ADMIN OFFICE INVENTORY 1000 - 0428 25.84 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPUES 1039 - 4820 25.12 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPUES 2039 - 4820 25.12 Check Total: 76, 08 AP- 00078162 MW MICHAEL HOHL MOTOR COMPANY EQUIPMENT REP AUTOMOTIVE 1005 - 6011 282.34 Check Total: 2 82.34 AP-00078163 MW MID MOUNTAIN COMMUNICATIONS EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,517.49 Check Total: 1.517.49 AP- 00078164 MW MOTEL 6 PUMPS STANDBY ACCOMODA 1002 - 6083 235.92 MOTEL 6 UNDERGROUND REP STANDBY ACCOMODA 2001 - 6083 • 275.24 MOTEL 8 PUMPS STANDBY ACCOMODA 2002 - 6083 235.92 Check Total: 747.08 AP- 00078165 MW MSC INDUSTRIAL SUPPLY CO ELECTRICAL SHOP SMALL TOOLS 1003 - 6073 235.25 • Check Total: 235.25 AP- 00078166 MW User: THERESA Report: O13_PMT_CLA1MS BK Page: 7 Current Date: 01/13/2011 Current Time: 14:52:34 PAYMENT OF CLAIMS Vendor Jrame Department / Pto) Name Description Acct# / Proj Code Amount Chuck Num Ixi NEGLEY, ROBERT CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200,00 AP 00078167 MW NELS TAHOE HARDWARE PUMPS PUMP STATIONS 1002 - 6051 48.88 NELS TAHOE HARDWARE EQUIPMENT REP GENERATORS 1005 - 6013 17.29 NELS TAHOE HARDWARE OPERATIONS MOBILE EQUIP 1006 - 6012 32.61 Check Total: 95.78 AP 00078168 MW NEOGOV HUMAN RESOURCES SERVICE CONTRACT 1022 - 6030 1,800.00 NEOGOV HUMAN RESOURCES SERVICE CONTRACT 2022 - 6030 1,800.00 Check Total: 3.600.00 AP 00078169 MW NEVADA GENERATOR SYSTEMS INC ENGINEERING - IROQUOIS BSTR ST BSTR STN IROQ 2029 - 8967 - IQBSTR 36,000.00 Check Total: 36.000, 00 AP 00078170 MW NEWARK IN ONE ELECTRICAL SHOP SHOP SUPPUES 1003 - 6071 719.97 Check Total: 719.97 AP MW MOWS HEATING ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 595.93 Check Total: 595.93 AP 00078172 MW GEN & ADMIN - USFS GRNT ADMIN SUSPENSE 2000 - 2504 - SMOKEY 13,282.13 Check Total: 13.282.13 AP 00078173 MW OLD REPUBLIC TITLE CO ENGINEERING - GRIZZLY MT BSTR LAND, GRIZ MT BS 2029 - 7088 - GRIZBS 139,476.95 Check Total: 1341476.95 AP 00078174 MW ONTRAC LABORATORY POSTAGE EXPENSES 1007 - 4810 38.50 ONTRAC LABORATORY POSTAGE EXPENSES 2007 - 4810 16.00 Check Total: 54.50 AP 00078175 MW PETTY CASH PUMPS SUPPUES 1002 - 6520 8.69 PETTY CASH HEAVY MAINT TRAVELIMEETINGS 1004 - 6200 12.00 PETTY CASH ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 26.73 PETTY CASH ENGINEERING GASOUNE 1029 - 4910 27.67 PETTY CASH PUMPS PUMP STATIONS 2002 - 8051 11.00 PETTY CASH PUMPS SUPPLIES 2002 - 6520 8.69 PETTY CASH EQUIPMENT REPAIR AUTOMOTNE 2005 - 6011 24.00 PETTY CASH ADMINISTRATION INCNTV & RCGNTN 2021 - 6821 26.72 PETTY CASH ENGINEERING GASOLINE 2029 - 4810 27.87 1 Tahoe PUD User: THERESA Page: 8 Current Date: 01/13/2011 Report: OH, PMT_CLAIMS .JK Current Time: 14:52:34 Vendor Name Department / Proj Name PRAXAIR 174 PUMPS PRAXAIR 174 HEAVY MAINT PRAXAIR 174 LABORATORY PRAXAIR 174 PUMPS PRAXAIR 174 LABORATORY PURCHASE POWER GEN & ADMIN PURCHASE POWER GEN & ADMIN SHERIDAN, JOHN OPERATIONS SHRED -IT GEN & ADMIN SIEMENS WATER TECHNOLOGIES LABORATORY SIEMENS WATER TECHNOLOGIES LABORATORY SIERRA CHEMICAL CO OPERATIONS SIERRA CHEMICAL CO PUMPS SIERRA PACIFIC POWER GEN & ADMIN User. THERESA Report: OH PMT CLAIMS_BK PAYMENT OF CLAIMS Description Acct# / Proj Code INSURANCE PPD 1000 - 0301 INSURANCE PPD 2000 - 0301 GROUNDS & MNTC 1028 - 6042 PUMP MTR #1 BIJ 1002 - 7604 TRAVEL/MEETINGS 1006 -6200 OFC SUPPLY ISSUE 1000 - 6081 SERVICE CONTRACT 1007 - 6030 SERVICE CONTRACT 2007 - 6030 Check Total: SHOP SUPPUES 1002 - 6071 45.22 SMALL TOOLS 1004 - 6073 173.96 LAB SUPPUES 1007 - 4760 60.40 SHOP SUPPUES 2002 - 6071 45.21 LAB SUPPUES 2007 - 4760 60.39 Check Total: Page: 9 Current Date: 01/13/2011 Current Time: 14:52:34 Amount Check Num g 173.17 AP- 00078176 MW 385.18 AP- 00078177 MW 1,000.00 1,000.00 Check Total: 2,000.00 AP-00078178 MW REDWOOD PRINTING ENGINEERING - NASTT CONF TRAVEL/MEETINGS 1029 - 6200 - NASTTW 125.61 REDWOOD PRINTING ENGINEERING - NASTT CONF TRAVEL/MEETINGS 2029 - 6200 - NASTTW 125.60 Check Total: 251 21 AP 00078179 MW REUANCE STANDARD GEN & ADMIN UFE INS MGMT 1000 - 2525 509.60 REUANCE STANDARD GEN & ADMIN LNG TRM DIS,MGMT 1000 - 2531 1,263.59 I 0N Check Total: IRENNER EQUIPMENT CO DIAMOND VLY RNCH ROCKWELL ENGINEERING & EQUIP PUMPS 1.773.19 AP- 00078180 MW 1,041.43 Check Total: 4,106.25 Check Total: 4.106.25 AP- 00078182 410.00 Check Total: 410.00 AP- 00078183 MW 48.00 Check Total: 48,00 AP- 00078184 MW 100.00 100.00 1.041.43 AP- 00078181 MW Check Total: 200.00 AP- 00078185 MW HYPOCHLORITE 1006 - 4755 7,815.67 HYPOCHLORITE 2002 - 4755 1,378.16 Check Total: 9 AP- 00078186 MW ELECTRICITY 1000 - 6330 70,965.50 Vanden Name SIERRA PACIFIC POWER SIERRA PACIFIC POWER SKELLY, CHRIS SKELLY, CHRIS SMITH, JAMES SOUND STRATEGIES/OFC INC. SOUND STRATEGIES/OFC INC. SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTIUTY DIST SOUTH TAHOE PUB UTIUTY DIST iSOUTH TAHOE PUB UTIUTY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE TOWING SOUTHWEST GAS SOUTHWEST GAS SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL. & SUBSTITUTE PERSONNEL & User: THERESA Report: OFI_PMT CLAIMS_BK Dparpnent/ Proj Nemo GEN & ADMIN GEN & ADMIN INFORMATION SYS INFORMATION SYS DIAMOND VLY RNCH DIO DIO UNDERGROUND REP - NASTT CONF BOARD OF DIR - NASTT CONF ADMINISTRATION - NASTT CONF ENGINEERING - NASTT CONF CUSTOMER SERVICE - NASTT CONF UNDERGROUND REP - NASTT CONF BOARD OF DIR - NASTT CONF ADMINISTRATION • NASTT CONF ENGINEERING - NASTT CONF CUSTOMER SERVICE - NASTT CONF EQUIPMENT REPAIR GEN & ADMIN GEN & ADMIN DIAMOND VLY RNCH ENGINEERING ENGINEERING • REPL GEN, LPPS INFORMATION SYS CUSTOMER SERVICE PAYMENT QF CLAIMS 0 ST UGHTING EXP ELECTRICITY TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEUMEETINGS CONTRACT SERVICE CONTRACT SERVICE TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEL/MEETINGS TRAVEUMEETINGS TRAVEUMEETINGS AUTOMOTIVE NATURAL GAS NATURAL GAS CONTRACT SERVICE CONTRACT SERVICE REPL GEN LPPS CONTRACT SERVICE CONTRACT SERVICE Page: 10 Accts / Proj Code 1000 - 6740 2000 - 6330 1037 -6200 2037-8200 1028-6200 1027 - 4405 2027 -4405 2005 - 6011 1000 - 6350 2000 - 6350 1028 - 4405 1029 -4405 1029 - 8933 - RGLPPS 1037 - 4405 1038 - 4405 Check Total: Check Total: Check Total: Check Total: 1001 - 6200 - NASTTW 1019 - 6200 - NASTTW 1021 - 6200 - NASTTW 1029 - 6200 - NASTTW 1038 - 6200 • NASTTW 2001 - 6200 • NASTTW 2019 - 6200 • NASTTW 2021 - 6200 - NASTTW 2029 - 6200 - NASTTW 2038 - 6200 - NASTTW Check Total: Check Total: Check Total: Current Date: 01/13/2011 Current Thee: 14:52:34 Amount Check Num 1,524.74 23,115.73 95.695.97 AP-00078187 MW 129.00 129.00 258.00 AP- 00078188 MW 122.00 122.00 AP- 00078189 MW 49.00 49.00 98.00 AP- 00078190 MW 600.00 150.00 150.00 1,050.00 300.00 900.00 150.00 150.00 1,050.00 300.00 4,800.00 AP- 00078191 MW 225.00 225.00 AP-00078192 MW 48.83 516.84 990.99 644.23 287.11 893.24 893.24 565.67 AP- 00078193 MW Vendor Name SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & v TAHOE PARADISE CHEVRON TAHOE PRINTING TAHOE PRINTING TAHOE PRINTING TAHOE PRINTING TAHOE TRADING POST TAHOE TRADING POST TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TERRY'S APOLLO PLUMBING & HTN TESTWAVE LLC TESTWAVE LLC User: THERESA Report: OH_PMT_CLAIMS_BK Department / Proj Name ENGINEERING - J-M PIPE FAILURE ENGINEERING INFORMATION SYS CUSTOMER SERVICE UNDERGROUND REP LABORATORY FINANCE LABORATORY FINANCE UNDERGROUND REP PUMPS PUMPS ELECTRICAL SHOP GEN & ADMIN - CALTRANS EROSION GEN & ADMIN - LAKE TAHOE BLVD ENGINEERING - CALTRANS EROSION ENGINEERING - LAKE TAHOE BLVD GEN & ADMIN - CALTRANS EROSION GEN & ADMIN - LAKE TAHOE BLVD ENGINEERING - CALTRANS EROSION ENGINEERING - LAKE TAHOE BLVD ENGINEERING - WT METERING PRJ LABORATORY LABORATORY PAYMENT OF CLAIMS Description CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE DIESEL OFFICE SUPPUES OFFICE SUPPUES OFFICE SUPPLIES OFFICE SUPPUES SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY BUILDINGS CONST RETAINAGE CONST RETAINAGE EC TRT CRK-STLN WTLN 12" LTB CONST RETAINAGE CONST RETAINAGE EC TRT CRK-STLN WTLN 12" LTB WTR METERING/NEW LABORATORY EQUIP LABORATORY EQUIP Page: 11 Acct., / Proj Code 2029 - 4405 - MANVIL 2029 - 4405 2037 - 4405 2038 - 4405 2001 - 4620 1007 - 4820 1039 -4820 2007 - 4820 2039 - 4820 1001 - 6075 1002 - 6075 2002 - 6075 1003 - 6041 1007-6025 2007-6025 Check Total: Check Total: Check Total: Check Total: Check Total: 2000 - 2605 - ECCALT 2000 - 2605 - LTBWLR 2029 - 8036 - ECCALT 2029 - 8067 - LTBWLR Check Total: 2000 - 2605 - ECCALT 2000 - 2605 - LTBWLR 2029 - 8036 - ECCALT 2029 - 8067 - LTBWLR Check Total: 2029 - 7078 - METERS Check Total: Current Date: Current Time: 14:52:34 Amount 140.05 1,568.56 893.24 893.24 7.203.90 AP 00078194 180.29 56.22 70.77 56.22 70.76 253.97 AP 110.93 55.47 55.46 221.86 AP 480.33 480.33 - 10,680.05 - 9,696.03 106,800.45 96,960.32 01/13/2011 183.384.69 AP- 00078199 Check Num 180.29 AP 00078195 -390.93 - 4,845.14 3,909.31 48,451.40 AP- 00078198 47.124.64 AP- 00078200 105.00 105.00 AP 00078201 337.50 337.50 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code A!>BIBYOI Check Nye Iypg Check Total: 475.00 AP- 00078202 MW VECTOR ENGINEERING INC ENGINEERING - ERB LINER REPL REPLACE ERB UNE 1029.7561 - ERBLNR 11,793.60 Check Total: 11.793.60 AP- 00078203 MW WESTERN ENERGETIX INC GEN & ADMIN GASOUNE INV 1000 - 0415 3,143.85 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 1,672.71 WESTERN ENERGETIX INC PUMPS DIESEL 1002 - 4620 332.93 WESTERN ENERGETIX INC PUMPS SHOP SUPPUES 1002 - 6071 57.39 WESTERN ENERGETIX INC PUMPS DIESEL 2002 - 4620 332.94 WESTERN ENERGETIX INC PUMPS SHOP SUPPUES 2002 - 6071 57.38 Check Total: 5.597.20 AP- 00078204 MW WESTERN ENVIRONMENTAL LABORATORY MONITORING 1007.6110 160.00 Check Total: 160.00 AP 00078205 MW WESTERN NEVADA SUPPLY PUMPS SMALL TOOLS 1002 - 6073 47.34 WESTERN NEVADA SUPPLY PUMPS PUMP STATIONS 2002 - 6051 119.28 WESTERN NEVADA SUPPLY PUMPS SMALL TOOLS 2002 - 6073 47.34 I -4 Check Total: 213.96 AP- 00078206 MW to I WHALEN, CHRIS ADMINISTRATION TRAVELIMEETINGS 1021 - 6200 12.88 WHALEN, CHRIS ADMINISTRATION TRAVELIMEETINGS 2021 -6200 12.87 Check Total: 25.75 AP- 00078207 MW WINDSHIELD PROS OF TAHOE EQUIPMENT REP AUTOMOTIVE 1005 - 6011 112.50 WINDSHIELD PROS OF TAHOE EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 112.50 Check Total: 225.00 AP- 00078208 MW WINZLER & KELLY CONSULT ENGRS OPERATIONS FLTR CHEM PUMPS 1006 - 7606 2,706.00 Check Total: 2.706.00 AP- 00078209 MW Grand Total: 992,723.92 User: THERESA Report: OH,PMT_CLAIMS_BK Current Time: 14:52:34 Page: 12 Current Date: 01/13/2011 South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 14a TO: Board of Directors FROM: Bradley Herrema, Legal Counsel MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: United States of America v. Alpine Land & Reservoir Co., et al., Civil Action No. 3:73 -cv- 00183 -LGD, Subfile 3:73 -cv- 00207 -LDG, United States District Court for the District of Nevada. SCHEDULE: COSTS: ACCOUNT NO BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES - NO NO CATEGORY: Sewer General Manager Richard H. Solbrig Pkvctore .Chris WNW James. Jones Mary Lou Moebacher Dale Rise Eric Schafer SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: South Ta Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California. CONCURRENCE WITH REQUESTED ACTION: GERAL MANAGER: ES ids NO CHIEF FINANCIAL OFFICER: YES 4. NO 3 - CATEGORY: Water General Manager Richard H. Sob ig Directors Chris Wale James K Jones Mary Lou MoebaGher Dile Rise ESC Schaffer TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: South Ta Public Utility District CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO BOARD AGENDA ITEM 14c - CATEGORY: General Manager Richard H. Solbrig Directors Chris Cab's James R. Jones Mary Lou Mosbacbar Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 511 -6474 • Fax 530 541 -0614 • www.stpud.us SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: South Tahoe Public Utility District -87- General Manager . Richard H. Solbrig Directors Chris Cefalu James R. Jones Mary Lou Mosbacher Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 Phone 530 544 -6474 • Fax 530 541 -0614 BOARD AGENDA ITEM 14d TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 20, 2011 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General 4Ztf GENERAL MANAGER: YES ' NO CHIEF FINANCIAL OFFICER: YES NO