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AP 02-03-11SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, February 3, 2011 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director 1. ALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Ordinance No. 528 -11: Water Service Call Pg. 57 Charges (Tim Bledsoe) Enact Ordinance No. 528-11 Amend- ing Administrative Code Sections 3.1.52 and 3.1.53 Regarding Water Service Call Charges b. Payment of Claims Approve Payment in the Amount of Pg. 63 $2,041,475.66 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Cefalu) c. Executive Committee (Rise / Mosbacher) d. Planning Committee (Mosbacher / Schafer) REGULAR BOARD MEETING AGENDA - FEBRUARY 3, 2011 PAGE - 2 S. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Lukins Brothers Water Company Ad Hoc Committee (Jones / Schafer) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 11. GENERAL MANAGER REPORT($) (Discussions may take place; however, no action will be taken.) a. Outreach to Service Organizations b. Meeting with EN2Resouces and County Supervisor C. H.I.P. Kick -Off Event 12. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. Update on Diamond Valley Ranch Water Rights Temporary Change Petitions (Herrema) 13. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 01/25/11 - HIP (Health Improvement Program) Kick -Off 01 /26/11 - ECC (Employee Communications Committee) Meeting 01 /27/11 - Meeting with New General Manager of the El Dorado County Water Agency 01 /28/11 - Meeting with El Dorado County Supervisor & EN2Resources 01 /31 /11 - Water and Wastewater Operations Committee Meeting 02/02/11 - H.I.P. (Health Improvement Program) Individual Meetings & Group Presentations 02/03/11 - Finance Committee Meeting Future Meetings / Events 02/08/11 - 02/11 /10 - AWWA Utility Management Conference in Denver, CO 02/09/11 -10:00 a.m. - El Dorado County Water Agency Board Meeting in Shingle Springs 02/11/11 - Lincoln's Birthday (District Office Closed) 02/14/11 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 02/15/11 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville 02/16/11 - ECC (Employee Communications Committee) Meeting at District (Director Schafer is Board Representative) 02/17/11 - 2:00 p.m. - STPUD Regular Board Meeting 02/18/11 - 8:30 a.m. - Finance Committee Meeting re: Budget Review 02/21 /11 - Presidents' Day (District Office Closed) 02/22/11 - 8:30 a.m. - Finance Committee Meeting re: Budget Review (if necessary) 02/23/11 - 8:00 a.m. - H.I.P. (Health Improvement Program) Guest Speaker 14. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed. Three minute limit.) a. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel Pg. 79 Existing Litigation re: United States of America v. Alpine Land & Reservoir Co., et al., Civil Action No. 3:73 -cv- 00183 -LDG, Subfile 3:73cv- 00207 -LDG, United States District Court for the District of Nevada REGULAR BOARD MEETING AGENDA - FEBRUARY 3, 2011 PAGE - 3 b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel Pg.81 Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California C. Pursuant to Government Code 54956.9(c) /Conference with Legal Counsel Pg.83 Anticipated Litigation: (One Case) d. Pursuant to Government Code Section 54957.6(a) /Conference with Labor - Pg. 85 Negotiators Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, February 17, 2011, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e.', disability- related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. 1 9 ''' , el - lose •_'_..:% CONSENT CALENDAR FEBRUARY 3, 2011 ITEMS REQUESTED ACTION a. Resolution for Bureau of Reclamation Water Grant Pg. i ( Lynn Nolan) b. Diamond Valley Ranch Permitting Assistance Pg.5 (Ivo Bergsohn) C. Grizzly Mountain Waterline Replacement Project Pg.9 (Peter Lavallee) d. 2010 Meyers Waterline Replacement Project Pg. i i ( John Thiel) e. 2010 Meter Installation Project - Phase 2 Pg. 15 (John Thiel) f. 2010 Meter Installation Project - Phase 1 Pg. 25 (John Thiel) g. Angora and Echo View Tanks Replacement Pg. 35 (Julie Ryan) Adopt Resolution No. 2887 -11 Approving Grant Funding for Hydropower Generation Unit on C -Line, Alpine County Authorize an Increase to Purchase Order No. P22728 for Preparation of a Title 22 Engineering Report, in the Amount of $4,000 Authorize Staff to Advertise for Construction Bids Approve Change Order No. 3 to to Campbell Construction Com- pany, Inc., in the Amount of $28,716.70 (1) Approve the Project Closeout Agreement and Release of Claims for Campbell Construction Com- pany, Inc., and (2) Authorize Staff to File a Notice of Completion with the El Dorado County Clerk (1) Approve the Project Closeout Agreement and Release of Claims for Teichert Construction; and (2) Authorize Staff to File a Notice of Completion with the El Dorado County Clerk Approve Change Order No. 1 to Resource Development Company, in the Amount of $54,152.40 CONSENT CALENDAR - FEBRUARY 3, 2011 PAGE - 2 h. 2010 Filter Rehabilitation Pg.41 (Julie Ryan) Approve Proposal from Brown & Caldwell for Design Services in the Amount Not to Exceed $19,896.96 i. Headworks Replacement Project: Phase 1 Pg.45 Demolition (Julie Ryan) j. Regular Board Meeting Minutes: Pg.51 January 6, 2010 (Kathy Sharp) Approve Change Order No. 3 to Evans Brothers, Inc., in the Amount of $42,439.44 Approve Minutes South Tahoe Public Utility District ■ 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 ■ Facsimile 530.541.0614 ■ www.stpud.us �Q sal I' �~ �w1i= SOUTH TAHOE PUBLIC UTILITY DISTRICT AGENDA ADDENDUM NO. 1 REGULAR BOARD MEETING Thursday, February 3, 2011 District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Note: This item was received subsequent to the Regular Board Meeting Agenda being posted. Adding this item to the Agenda will require a separate vote with approval by four -fifths vote of the Board members present (or all Board members if less than two-thirds are present). 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION Accept Public Comments on the Proposed Project for 8ensWeration During South Tahoe Public Utility District ■ 1274 Meadow Crest Drive ■ South Lake Tahoe, CA 96150 Phone 530.544.6474 ■ Facsimile 530.541.0614 • www.stpud.us a. Headworks Replacement Project (Julie Ryan) 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 6a TO: FROM: MEETING DATE: ITEM - PROJECT NAME: 2:00 P.M. PUBLIC MEETING Board of Directors Julie Ryan, Senior Engineer February 3, 2011 Headworks Replacement Project REQUESTED BOARD ACTION: Accept public comments on the proposed project for consideration during environmental analysis. DISCUSSION: To date, staff has received no comments from the public during the scoping period for the Headworks Replacement Project, which will end on February 4, 2011. The project description is posted on the District website, under "Current Notices ", and is included as an attachment to this agenda item. At 2:00 p.m. open the meeting to receive public input on the project description for the South Tahoe Public Utility District Headworks Replacement Project. Public comments will be considered during the environmental documentation process. The project includes construction of a new Headworks facility, a vacuum truck dump, a filter backwash tank, and a site waste pump station. The project also includes modifications to existing facilities, including existing influent wastewater force mains, demolition of old facilities, and installation of site improvements. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: 1029- 8033 /HDWORK BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Project Description CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO, CHIEF FINANCIAL OFFICER: YES NO Generw Mmu wr 1Z Owti K 5olbrlg S outh VkVorlaw .Jame R iaw Public Utility niotrict UM M"kow "tv'' Eft fpdmfw 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 6a TO: FROM: MEETING DATE: ITEM - PROJECT NAME: 2:00 P.M. PUBLIC MEETING Board of Directors Julie Ryan, Senior Engineer February 3, 2011 Headworks Replacement Project REQUESTED BOARD ACTION: Accept public comments on the proposed project for consideration during environmental analysis. DISCUSSION: To date, staff has received no comments from the public during the scoping period for the Headworks Replacement Project, which will end on February 4, 2011. The project description is posted on the District website, under "Current Notices ", and is included as an attachment to this agenda item. At 2:00 p.m. open the meeting to receive public input on the project description for the South Tahoe Public Utility District Headworks Replacement Project. Public comments will be considered during the environmental documentation process. The project includes construction of a new Headworks facility, a vacuum truck dump, a filter backwash tank, and a site waste pump station. The project also includes modifications to existing facilities, including existing influent wastewater force mains, demolition of old facilities, and installation of site improvements. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: 1029- 8033 /HDWORK BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Project Description CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO, CHIEF FINANCIAL OFFICER: YES NO DRAFT INITIAL ENVIRONMENTAL CHECKLIST /INITIAL STUDY for the SOUTH TAHOE PUBLIC UTILITY DISTRICT HEADWORKS REPLACEMENT PROJECT PROJECT NAME AND DESCRIPTION The South Tahoe Public Utility District (District) proposes to replace the existing Headworks facility located at the District's wastewater treatment plant. The existing Headworks facility, which consists of the Grit Removal Building, the screenings facility (aka P &E Building), and a rectangular primary clarifier, was constructed between 1959 when the wastewater treatment plant was originally built, and 1972 when the grit system was added. As the Headworks facility is approaching the end of its utility, the District wishes to replace it before an emergency issue arises. The Headworks facility is the initial point in which wastewater enters the treatment plant, and through which waste flows from the treatment processes are circulated. This project includes the construction of the new Headworks facility and ancillary facilities, as well as demolition of the existing P &E building, Grit Building and rectangular primary clarifier. The new Headworks facility will be constructed in the location adjacent to the existing Headworks facility to allow for continuous operation of the wastewater treatment plant during construction activities. The wastewater treatment plant is located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. See Figure 1 for a vicinity map. The District provides drinking water and wastewater treatment for the greater South Lake Tahoe, CA area. LEAD AGENCY The District will serve as the lead agency for the Initial Study under the California Environmental Quality Act (CEQA). PUBLIC REVIEW The Draft Initial Study/Initial Environmental Checklist will be circulated for public and agency review from December 29, 2010 to February 4, 2011. Copies of the document are available during normal operating hours at the District office located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. December 2010 PAGE f STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY/INITIAL ENVIRONMENTAL CHECKLIST Comments on this document must be received by 5:00 p.m. on February 4, 2011. Comments can be e- mailed to jryan @stpud.dst.ca.us or sent via mail to: Julie Ryan Senior Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 FURTHER INFORMATION If you have further questions or require additional information regarding this matter, please contact Julie Ryan, District Senior Engineer at (530) 544 -6474. December 2010 PAGE 2 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY/INITIAL ENVIRONMENTAL CHECKLIST 1 PROJECT DESCRIPTION This environmental document shall serve as a joint document that will meet the environmental review requirements of the California Environmental Quality Act (CEQA) and the Tahoe Regional Planning Agency (TRPA). This document will serve as a Mitigated Negative Declaration (per CEQA Public Resources Code 21000 et seq.) for the District, and an Initial Environmental Checklist for the TRPA (per Chapter 5 of the TRPA Code of Ordinances). 1 -1 INTRODUCTION AND HISTORY The South Tahoe Public Utility District (District) proposes to replace the existing Headworks facility located at the District's wastewater treatment plant. The existing Headworks facility, which consists of the Grit Removal Building, the screenings facility (aka P &E Building), and a rectangular primary clarifier, was constructed between 1959 when the wastewater treatment plant was originally built, and 1972 when the grit system was added. As the Headworks facility is approaching the end of its utility, the District wishes to replace it before any emergency issues arise. The Headworks facility is the initial point in which wastewater enters the treatment plant, and through which waste flows from the treatment processes are circulated. This project includes the construction of the new Headworks facility and ancillary facilities, as well as demolition of the existing P &E building, Grit Building and rectangular primary clarifier. The new Headworks facility will be constructed in the location adjacent to the existing Headworks facility to allow for continuous operation of the wastewater treatment plant during construction activities. The wastewater treatment plant is located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. See Figure 1 for a vicinity map. The District provides drinking water and wastewater treatment for the greater South Lake Tahoe, CA area. From 1951 to 1960 the District's facilities consisted of two septic tanks. A 2.5 MGD activated sludge plant was constructed in 1960. The original 2.5 MGD AWT (Advanced Water Treatment) plant was placed in service in 1965. The AWT plant was expanded to 7.5 MGD and the 27 -mile long effluent export pipeline was placed in service in 1968. The "Head Start" program in 1980 included emergency wet weather pumping improvements. In 1985, "Contract 1" began the modification from AWT to advanced secondary operation. In 1989, the WWTP capacity was expanded to 7.7 MGD, the new Harvey Place dam and reservoir was completed and advanced secondary operation began. 1 -2 HEADWORKS FACILITY The Headworks facility is the initial point in which wastewater enters the treatment facility. The Headworks building provides a location in which the wastewater can be screened to remove rags and inert material and to allow for dirt/grit to settle out. Upon exit from the Headworks, the wastewater progresses through the remainder of the treatment facility. The proposed facility is designed for peak hour flows of 20 million gallons per day (mgd) with an average summer flow of 5 mgd, average winter flow of 4 mgd and a minimum diurnal flow of 1.5 mgd. December 2010 PAGE 3 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST Figure 1 — Vicinity Map December 2010 PAGE 4 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST Removal of grit from the wastewater entering the treatment plant is necessary to reduce maintenance of other facilities in the treatment plant. Removing grit reduces accumulation in downstream channels within the treatment plant and decreases wear on mechanical equipment within the system. Two grit basins are proposed in the new Headworks facility. Grit collected in these basins will be pumped, dewatered and then discharged to a dumpster on the southwest side of the building. Three screen channels are proposed in the new Headworks facility. Two of the three channels will be equipped with mechanical screens to remove inert material, while the third channel will operate as a bypass channel and will be fitted with a manual bar rack. Screenings that are removed from the wastewater, will be transported into a washer /compactor prior to discharge to a dedicated dumpster for removal and disposal. In order to control odor, channels will be covered. Air from under the covers will be extracted and treated in an odor control system before discharge through a carbon scrubber. The building itself will be ventilated by exhaust fans. Figure 2 identifies the location of the proposed Headworks building within the wastewater treatment plant site. The building site is located where the incinerator building and buried lime clarifier were previously located. The demolition of these two structures occurred in the summer of 2010. The new Headworks building will require the addition of a new backwash filter tank. The location of the tank is proposed to the north of the Primary Clarifier No. 1. Figure 3 shows the location of the proposed facilities within the WWTP. Piping connecting the backwash tank and the new Headworks facility will be required and will be placed in trenches located within existing paved areas. A total of five force mains bring wastewater into the wastewater treatment plant from the following locations /pump stations (PS); Johnson, Al Tahoe, Bijou, Trout Creek PS and Upper Truckee PS. The location of these inflow force mains will require relocation and new piping in the area immediately adjacent to the new building. Construction of a new subgrade pump station adjacent to the Bio Building will pump return flows to the new Headworks. A new welded steel tank is also proposed to detain filter backwash water and meter it to the new Headworks. The Headworks building is to be constructed utilizing the same design features as the main office building. Stucco and horizontal cedar lap siding and concrete shingles for the roof will match the existing main office building. The height for the building as measured by TRPA regulations (Code Chapter 22) is 37.3 feet. Temporary BMPs for the construction project will include site delineation fencing, as well as sediment logs or silt fence at downslope perimeters of earthwork areas, as appropriate. Vegetation protection will be installed to protect trees 6 inch dbh and larger located within the project area. During trenching activities, controls will be installed to control the migration of sediment away from the working area. Because the proposed facilities will be completely surrounded by pavement, no infiltration trenches are proposed as permanent BMPs. The project area will be graded to tie in to surrounding pavement, and to convey surface water runoff to the Plant's existing stormwater system, which collects the runoff from the Plant and treats it as wastewater. December 2010 PAGE 5 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST Figure 2 — Project Location EXMTINi BI1tF1p , ITRMN PATH / #- Ti 0 4]r tAKF. WW Cd' � ' 1'ANCC.i ,.. �s �'� � • " 1 00 -YEAR PLAk/ '^ ; IN PLUL 025^081 PROJ trc AREA Lc 0 4 100 SEZ THIN ti LC0 4. OXCOG 1 PROPOSI [D BIKEIPEOESTRIAN PATH I • Y, � \ice LIMITS � COVERAGE LCD 18 INFORMATION y .A - A141 �NMd4C M?�P^ATU�6 l fT Mll. �'��AS �N YMi tr ... r S �.y '°°`°°"'^I `N •, rwnn� !." 101 STPUD PROPERTY LIMITS '°ter ~ p � `,• � '� ! ` s' s �:: PROPERTY WF'ORMATKMI PLAN December 2010 PAGE 6 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST Figure 3 — Facility Locations • � Y e r �. so p aro \.r y q t p� "R p• 4A W k" December 2010 PAGE 7 snerAl AMrmgar RWwW K fidbHg South Ta Chftca" R Public Utility l-)iotr!Gt MW" 1275 Meadow Cruet Drive - South Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Lynn Nolan, Grants Coordinator MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Resolution for Bureau of Reclamation Water Grant REQUESTED BOARD ACTION: Adopt Resolution No. 2887 -11 approving grant funding for hydropower generation unit on C -Line, Alpine County. DISCUSSION: STPUD staff is requesting approval to submit a water grant to the Bureau of Reclamation WaterSMART grant program for the installation of a hydropower generation unit on the reroute of the "C" Line project in Alpine County. Cost for this project is approximately $1,000,000 grant funding and an additional $1,000,000 match requirement. Staff plans to utilize the "C" Line State Water Resources Control Board SRF loan as the project match. SCHEDULE: Final application will be submitted by February 17, 2011. COSTS: Match costs are associated with the item. ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution No. 2887 -11 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES CATEGORY: 7me NO —1— 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 2887-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT BUREAU OF RECLAMATION WaterSMART: WATER AND ENERGY EFFICIENCY GRANT 2011 BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors that the General Manager, Assistant General Manager and /or the Chief Financial Officer is hereby authorized and directed to sign and file, for and on behalf of the STPUD, a Financial Assistance Application for a financing agreement from the Bureau of Reclamation for the planning, design, and construction of the following project: 1. Installation of a hydropower electric generation unit on the "C" Line reclaimed waterline in Alpine County; . And; BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize the aforementioned representative or his /her designee to certify that the Agency has and will comply with all applicable state and federal statutory and regulatory requirements related to any financing or financial assistance received from the Bureau of Reclamation; and BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission of an application under the Bureau of Reclamation WaterSMART Grant Program and certifies that STPUD is capable of the providing the amount of funding and in -kind contributions specified in the funding application; and BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet established deadlines for entering into a cooperative agreement. -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17' 18 19 20 21 22 23 24 25 26 27 28 29 30 NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regularly scheduled meeting held on the 31d day of February, 2011, by the following vote: AYES: NOES: ABSENT: Dale Rise, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board -4- 06mr9li Mager RwWki K solbrlg South OwftQ" JAM"It.laws Public Utility niotrict 1275 Meadow Cruet Drive • 5outh Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • wwwapud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Diamond Valley Ranch Permitting Assistance REQUESTED BOARD ACTION: Authorize an increase to Purchase Order No. P22728 for preparation of a Title 22 engineering report, in the amount of $4,000. DISCUSSION: AECOM prepared an Application /Report of Waste Discharge (ROWD) to request regulatory approval from the Lahontan Regional Water Quality Control Board (LRWQCB) for use of reclaimed wastewater in Diamond Valley. During regulatory review of the ROWD, the LRWQCB requested that the District contact the California Department of Public Health (CDPH) and comply with any quest for information regarding the application. Upon review of the application, the CDPH requested that the District prepare a Title 22 engineering report for this project. Preparation of a Title 22 engineering report is extra work that was not considered in the original fee estimate. Approval of the fee increase will raise the project contract ceiling to $58,272. SCHEDULE: As soon as possible COSTS: $4,000 ACCOUNT NO: 1029 -8061 BUDGETED AMOUNT REMAINING: $2,100,000 ATTACHMENTS: Request for Fee Increase, District Purchase Order P22728 - AECOM, 01.25.2011 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO —5— ASCOM January 25, 2011 tvo 13eugs©hn, PG, CHG South Tahoe Public Y District 1275 Meadow Crest Drive South lake Tahoe, CA 96150 AECOM 559 448 8222 tot 1360 E. Spruos Avenue 559 448 8233 fax Suite 101 Fresno, CA 93720 www.secrom.00rn Su*?Ct: d i/alley Rarmh PaM*Mg Assitrtance Projwrict TTtb n ROVOft Preparatlon RequeNt for AddlUenal Fee (Dbfflot Puroftarrs order P22yM Doer Iwo, Per Your request we are submitting fts ledw pmpotsal to Prepare a Title 22 Engines". Report for the DVR PmJea Our pr OPt W aisaumes #W to Tft 22 Eronaeritg Report wttl W irdude the DWUWW Valley Rench and will not inch the retaining rands where reclakied ter is applied, The trdbrmagon required as pert of the TWe 22 Report is vwy-skniW to what is already in the FtWD. A Title 22 Report requires usually mare explanation of W WTP raeilabi* festum and a ariirt$er f #;an that is net o:OOWnQd in the RVW. We reavrgtend that you follow CDAH fines and crsFWMp the Wbrmatlon ar varr ft to their published twdkw We estimals that the fee ntq fgd to PrrePM a T to 22 report (by MOW&ktg the Wommoo n fr m the RVVD and Incorpora" this adidrmial sections required) WM net etas . TMrskra via nqW awov;el from the strict fbr a budget fixwene. to n"s-ttte ctor*W ceft to $58,272.00. Ws look forw8fd to c4rnP10ft this went to your satlataoWn. If you have any questions or requests for aoidltiortal information, do not hesitate to OWft& ma V (ggg) 448:,8M, -7- WWWA MAM430r RWuni K SArig ,5outh Tahoe Chiscafidu .bMft R. Jonea Public Utility district "' " 1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 961504401 Kwne 530 544 -6474 • Fax 530 541 -0614• www.etpud.w BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Peter Lavallee, Assistant Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Grizzly Mountain Waterline Replacement Project REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids. DISCUSSION: The proposed waterline project includes the installation of 2,855 feet of 12 inch waterline from Sawmill Road to View Circle on Lake Tahoe Boulevard, 1,300 feet of 12 inch waterline from Mt. Rainer Drive to Lake Tahoe Boulevard on North Upper Truckee Road, and 1,550 feet of 12 inch waterline on Mt. Rainer Drive, North Upper Truckee Road, and Grizzly Mountain Drive to the new Grizzly Mountain Booster Station. The project will be a long -term supply to the booster station and the Twin Peaks and Flag Pole Zones. The project will also replace old, undersized pipes through a portion of Lake Tahoe Boulevard and North Upper Truckee Road with a significant improvement to fire flows. Design, permitting, and the development of plans and specifications will be completed by the District's engineering department. • Advertise for Bids February 22, 2011 • Mandatory Pre -Bid Conference March 8, 2011 • Bid Opening March 15, 2011 • Contract Award March 17, 2011 • Notice to Proceed April 11, 2011 • Project Completion September 30, 2011 SCHEDULE: See schedule above COSTS: $1,441,000 Estimate ACCOUNT NO: 2029 -7092 BUDGETED AMOUNT REMAINING: $1,200,000 - 2011/12 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES t" ` NO CHIEF FINANCIAL OFFICER: YES NO -9- 1275 Meadow Cruet Drive • South Lake Tahoe • CA 96150 -7441 Phone 530 544 -6474 • Fax 530 541 -0614 • www6tpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meyers Waterline Replacement Project REQUESTED BOARD ACTION: Approve Change Order No. 3 to Campbell Construction Company, Inc., in the amount of $28,716.70. DISCUSSION: During the course of construction, Campbell performed additional work beyond the scope of the project documents. This work was completed on a time and material basis as detailed on Change Order 3. The additional work includes the following: • Part A, in the amount of $1,736.71, is for additional excavation to locate utilities that were mismarked, not marked in the field, or shown differently in the plans; • Part B, in the amount of $13,049.73, is for modifications to the waterline alignment due to conflicts with utility locations once accurately located in the field; • Part'C, in the amount of $2,165.59, is for additional asphalt grinding; • Part D, in the amount of $1,089.77, is for slurry encasement of a sanitary sewer; • Part E, in the amount of $10,400.80, is to abandon old hydrant laterals and modify new meter pit installations; • Part F, in the amount of $274.10, is to repair an unmarked storm sewer damaged during waterline installation. Staff recommends approval of Change Order No. 3 to Campbell Construction in the amount of $28,716.70. SCHEDULE: Upon Board approval. COSTS: $28,716.70 ACCOUNT NO: 2029 -8166 / IQWTRL BUDGETED AMOUNT REMAINING: <$422,440> ATTACHMENTS: Change Order No. 3 -11- G&VrWd MWUWr RWUWJ K S*rig S outh Chftcafwu .lama R..10"s ubiic Utility diotrict Mary Die SchOw 1275 Meadow Cruet Drive • South Lake Tahoe • CA 96150 -7441 Phone 530 544 -6474 • Fax 530 541 -0614 • www6tpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meyers Waterline Replacement Project REQUESTED BOARD ACTION: Approve Change Order No. 3 to Campbell Construction Company, Inc., in the amount of $28,716.70. DISCUSSION: During the course of construction, Campbell performed additional work beyond the scope of the project documents. This work was completed on a time and material basis as detailed on Change Order 3. The additional work includes the following: • Part A, in the amount of $1,736.71, is for additional excavation to locate utilities that were mismarked, not marked in the field, or shown differently in the plans; • Part B, in the amount of $13,049.73, is for modifications to the waterline alignment due to conflicts with utility locations once accurately located in the field; • Part'C, in the amount of $2,165.59, is for additional asphalt grinding; • Part D, in the amount of $1,089.77, is for slurry encasement of a sanitary sewer; • Part E, in the amount of $10,400.80, is to abandon old hydrant laterals and modify new meter pit installations; • Part F, in the amount of $274.10, is to repair an unmarked storm sewer damaged during waterline installation. Staff recommends approval of Change Order No. 3 to Campbell Construction in the amount of $28,716.70. SCHEDULE: Upon Board approval. COSTS: $28,716.70 ACCOUNT NO: 2029 -8166 / IQWTRL BUDGETED AMOUNT REMAINING: <$422,440> ATTACHMENTS: Change Order No. 3 -11- John Thiel February 3, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES 1 NO CHIEF FINANCIAL OFFICER: YES NO -12- CHANGE ORDER NUMBER 3 Project 2010 Meyers Waterline Replacement Protect Contractor Campbell Construction Co. Inc. Date _February 3. 2011 PO # P22851 The Contract Shall Be Changed As Follows: Part A is for additional time and material to locate utilities that were mismarked, not marked in the field, or shown differently in the plans. Contractor needed to accurately locate the utilities in order to proceed with the waterline installation and make any necessary adjustments. This work is represented by Campbell's work order numbers 3, and 14. Total cost for Part A is $1,736.71. Part B is for time and materials to modify the waterline alignment due to conflicts with utility locations once accurately located in the field, and to make other field adjustments for hydrants and other facilities. This work is represented by Campbell's work order numbers 8, 9, 12, and 25. Total cost for Part B is $13,049.73. TOTAL FOR CHANGE ORDER NO.3 IS ITEMS A through F = $28,716.70 Original Contract $ 8 56,467. 50 Previous Change Orders $ 49,846.93 Current Contract $ 906 THIS CHANGE ORDER $ 28, 716.70 New Contract Total 1. E $ 935 Contractor agrees to make the herein - described changes In accordance with the terms hereof. The change In contract price and /or contract time noted Is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in Individual description(s). Authorized By STPUD Board President Accepted By Contractor Date: Date: Reviewed By Date: -13- Part C is time and material for additional asphalt grinding for waterline installation in the bike trail areas. This work is represented by Campbell's work order number 11. Total cost for Part C is $2,165.59. Part D is for time and material to install cement slurry encasement around a sanitary sewer pipe encountered during the waterline installation. This work is represented by Campbell's work order number 26. Total cost for Part D is $1,089.77. Part E is for time and materials to abandon old fire hydrant laterals and to make revisions at the new residential meter pit installations. This work is represented by Campbell's work order number 40. Total cost for Part E is $10,400.80. Part F is for time and materials to repair an unmarked storm sewer which was damaged during the waterline installation. This work is represented by Campbell's work order number 43. Total cost for Part F is $274.10. TOTAL FOR CHANGE ORDER NO.3 IS ITEMS A through F = $28,716.70 -14- 2 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -740 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpudm BOARD AGENDA ITEM 4e TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 2 REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Campbell Construction Company, Inc.; and (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: Campbell Construction has completed the contract requirements of the meter project which resulted in the installation of 940 meters. Staff recommends that the Board approve the Project Closeout and Release of Claims and authorize staff to file the Notice of Completion with El Dorado County. SCHEDULE: Upon Board approval COSTS: None ACCOUNT NO: 2029- 7078 /METERS BUDGETED AMOUNT REMAINING: $888,849 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES AW NO CHIEF FINANCIAL OFFICER: YES NO -15- Generic) MiMuWs RloharA K SArk South .Mmes R Jove[ Public Utility District Um Webs" "a" 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -740 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpudm BOARD AGENDA ITEM 4e TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 2 REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Campbell Construction Company, Inc.; and (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: Campbell Construction has completed the contract requirements of the meter project which resulted in the installation of 940 meters. Staff recommends that the Board approve the Project Closeout and Release of Claims and authorize staff to file the Notice of Completion with El Dorado County. SCHEDULE: Upon Board approval COSTS: None ACCOUNT NO: 2029- 7078 /METERS BUDGETED AMOUNT REMAINING: $888,849 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES AW NO CHIEF FINANCIAL OFFICER: YES NO -15- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of January 2011, by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT ", and Campbell Construction Co., Inc., hereinafter referred to as "CONTRACTOR ". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million Seven Hundred Ninety -Nine Thousand Six Hundred Four Dollars ($1,799,604.00), contract amount, and the sum of Two Hundred Thirty -Five Thousand Eight Hundred Sixty -One Dollars and Fifty -Six Cents ($235,861.56) for said Contract Change Orders Nos. 1 through 4, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT of El Dorado County, California, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated December 17, 2009 for Purchase Order No. P22385, DISTRICT project described as 2010 Water Meter Installation Project — Phase 2. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. P22385 and shown in Payment Request No. 9 dated February 3, 2011. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P22385 does hereby and for each of its successors, and assigns, releases, acquits and forever discharges Campbell Construction Co., Inc. and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: -17- A. The performance of all terms and conditions of that certain agreement dated December 17, 2009 for Purchase Order No. P22385, DISTRICT project described as 2010 Water Meter Installation Project — Phase 2. B. Change Orders Nos. 1 through 4 as approved by the parties, pertaining to Purchase Order No. P22385 and shown in Payment Request No. 9 dated February 3, 2011. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P22385. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ 101,773.28 Original Contract amount $1,799,604.00 Total Change Order Amount $ 235,861.56 Less: Amount Previously Paid $1,933,692.28 (Request Nos. 1 through 9) Retainage $ 101,773.28 BALANCE: $ -0- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. P22385 after the execution of change orders, shall be as follows: Original Contract Price $1,799,604.00 Original Calendar Days 298 Total Adjusted Price $2,035,465.56 Tbtal Adjusted Calendar Days 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said -18- 2 undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. . The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims Whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have -19- 3 the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED CAMPBELL CONSTRUCTION CO., INC. Signature (Print Name and Title) DATED -20- RECORDING REQUESTED BY: Heidi C. Baugh South Tahoe Public Utility District WHEN RECORDED MAIL TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe CA 96150 APN: NA NOTICE OF COMPLETION SPACE ABOVE THIS LINE FOR NOTICE IS HEREBY GIVEN THAT: 1. The undersigned Is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is SOUTH TAHOE PUBLIC UTILITY DISTRICT 3. The RILL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." S. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 9/3/2010. 8. The work of improvement completed is described as follows: 2010 Water Meter Installation Project - PHASE 2. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Campbell Construction Co., Inc. 10. The street address of said property is See Exhibit "A" attached. 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of California, and is described as foikmrs: See Exhibit "A" attached. As shown in Exhibit "A" attached hereto and made a part hereof DATE: February 3, 2011 SIGNATURE OF OWNER OR AGENT OF OWNER DALE RISE VERIFICATION FOR INDIVIDUAL OWNER: Board President for South Tahoe PUD I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice, that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NOWINDMDUAL OWNER: South la ho p""hl i - litili tv Da Stri rt I, the undersigned, declare under Penalty of perjury under the laws of the State of California that I am the R ©ard President of the - afbresaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and corred. 213/2011 at South Lake Tahoe, California DATE AND PLACE 6aTeTi se, oar resfdent HALF of OWNER South Tahoe Public Utility District -21- Notice of Completion EXHIBIT "A" Notice of Completion 2010 Water Meter Installation Project — PHASE 2. The work performed included the provision and installation of approximately 1,261 residential water meter installations including meters, meter pits, meter boxes, and related work within El Dorado County near the City of South Lake Tahoe, CA. Meter locations included paved, unpaved, landscaped, and non - landscaped areas. The construction areas were restored to the original condition. This project was funded by the American Recovery and Relief Act, and Disadvantaged Business Enterprises and Buy- American Provision requirements were complied with. The work was located within the District boundaries at or near the City of South Lake Tahoe, California. Work was within the public right -of -way and on adjacent private property accessible per the District's Administrative Code. A Notice of Completion 2010 Water Meter Installation Project — PHASE 2. EXHIBIT " A " -22- South Tahoe 7 Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.otpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Dale Rise. Date Approved: Certified by: Kathy Sharp, Clerk of the Board -23- Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.u: BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 1 REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Teichert Construction; and (2) Authorize staff to file a Notice of Completion With the El Dorado County Clerk. DISCUSSION: Teichert Construction has completed the contract requirements of the meter project which resulted in the installation of 1,509 meters. Staff recommends that the Board approve the Project Closeout and Release of Claims and authorize staff to file the Notice of Completion with El Dorado County. SCHEDULE: Upon Board approval COSTS: None ACCOUNT NO: 2029 - 7078 /METERS BUDGETED AMOUNT REMAINING: $888,849 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- GCr'teral Marragar Riolrsrd K vdbrlc South Ta Chrbceft JarmsX.Imm Public Utility District r "' Eric 6dW= 1275 Meadow Crest Drive - 5outh Lake Tahoe + CA 96150 -740 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.u: BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Meter Installation Project - Phase 1 REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims for Teichert Construction; and (2) Authorize staff to file a Notice of Completion With the El Dorado County Clerk. DISCUSSION: Teichert Construction has completed the contract requirements of the meter project which resulted in the installation of 1,509 meters. Staff recommends that the Board approve the Project Closeout and Release of Claims and authorize staff to file the Notice of Completion with El Dorado County. SCHEDULE: Upon Board approval COSTS: None ACCOUNT NO: 2029 - 7078 /METERS BUDGETED AMOUNT REMAINING: $888,849 ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of January 2011 by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT ", and A. Teichert & Sons, Inc. dba Teichert Construction, hereinafter referred to as "CONTRACTOR ". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million Nine Hundred Eighty -Nine Thousand Five Hundred Dollars and Zero Cents ($1,989,500), contract amount, and the sum of Three Hundred Ninety -Four Thousand Seven Hundred Forty Dollars and Thirteen Cents ($394,740.13) for said Contract Change Orders Nos. 1 through 3, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT of El Dorado County, California, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated October 30, 2009 for Purchase Order No. P22239, DISTRICT project described as 2010 Water Meter Installation Project. B. Change Orders Nos. 1 through 3 as approved by the parties, pertaining to Purchase Order No. P22239 and shown in Payment Request No. 8, dated February 3, 2011. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P22239 does hereby and for each of its successors, and assigns, releases, acquits and forever discharges A. Teichert & Sons Inc., dba Teichert Construction, and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled 'Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: -27- A. The performance of all terms and conditions of that certain agreement dated October 30, 2009 for Purchase Order No. P22239, DISTRICT project described as 2010 Water Meter Installation Project. B. Change Orders Nos. 1 through 3 as approved by the parties, pertaining to Purchase Order No. P22239 and shown in Payment Request No. 8 dated February 3, 2011. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P22239. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the Statutory lien period. 6. The presently retained amount is $ 119,212.01 Original Contract amount $1,989,500.00 Total Change Order Amount $ 394,740.13 Less: Amount Previously Paid $2,265,028.12 (Request Nos. 1 through 8) Retainage $ 119,212.01 BALANCE: $ -0- The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. P22239 after the execution of change orders, shall be as follows: Original Contract Price $1,989,500 Original Calendar Days 150 Total Adjusted Price $2,384,240.13 Total Adjusted Calendar Days 8. It is understood and agreed by the undersigned's that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said -28- 2 undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have -29- 3 the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. SOUTH TAHOE PUBLIC UTILITY DISTRICT RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED A TEICHERT & SONS, INC., dba TEICHERT CONSTRUCTION Print Name & Title DATED -30- 4 RECORDING REQUESTED BY: South Tahoe Public Utility District Attn: Heidi C. Baugh WHEN RECORDED MAIL TO: SOUTH TAHOE PUBLIC UTILITY DISTRICT 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS LINE FOR RECORDERS USE APN NA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 12/1 /2010. 8. The work of improvement completed is described as follows: 2010 Water Meters Installation Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Teichert Construction. 10. The street address of said property is N/A See Exhibit "A ". 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe, County of El Dorado, State of California, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof, and commonly known as DATE:-Febr uary 3 2011 SIGNATURE OF OWNER OR AGENT OF OWNER D ALE RISE VERIFICATION FOR INDIVIDUAL. OWNER: Bd President So Tahoe Public Utility Dist I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the properly described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NOWINDMDUALOWNER: SOUTH TAHOE P1161 Ir UTII TTY DISTRICT I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, t I know and understand the contents thereof, and that the facts stated therein are true and correct. 2/3 2011 - South Lake Tahoe, California DATE AND PLACE -31- � ff PEU arQ N EH F OF OWNER en South Tahoe Public Utility District Notice of Completion EXHIBIT " A " Notice of Completion 2010 WATER METERS INSTALLATION PROJECT The work performed consisted of the provision and installation of 1,519 meter pits and meters at existing service connections in different neighborhoods all within the City of South Lake Tahoe. The services were primarily %" but also included 1", 1Y2", and 2" connections. The work performed included furnishing of all labor, materials, equipment, tools, transportation and incidentals necessary for completion of all work. Meter locations included paved, unpaved, landscaped, and non - landscaped areas. The construction areas were restored to the original condition. This project was funded by the American Recovery and Relief Act and Disadvantaged Business Enterprises and Buy American Provisions requirements were complied with. The Work was located within the District boundaries at or near the City of South Lake Tahoe, California. Work is within the public right -of -way and on adjacent private property accessible per the District's Administrative Code. Notice of Completion 2010 WATER METERS INSTALLATION PROJECT EXHIBIT " A " -32- outh Tahoe Diotrict Phone 530 54445474 • Fax 530 541 -0614 • www.5tpud.u5 CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Rate Rise Date Approved: Certified by: Kathy Sharp, Clerk of the Board -33- 1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401 1275 Meadow Crest Drive - 5outh take Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.u5 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: , Angora and Echo View Tanks Replacement REQUESTED BOARD ACTION: Approve Change Order No. 1 to Resource Development Company, in the amount $54,152.40. DISCUSSION: Change Order No. 1 addresses five work items that are beyond the scope of the contract, three cost saving modifications to the Contract Work, and one change to the intermediate deadline. 1. The project specifications did not explicitly require the coatings installer to tent the tank to minimize overspray. However, the Echo View site is in close proximity to the neighbor's residence. As such, staff made special consideration for customer service and directed RDC to go above and beyond the requirements of the Contract. RDC was required to install tenting during surface preparation and coating of the tank exterior, for an additional lump sum cost of $24,326.50. 2. The foundation at the Echo View site was poured too large, and modified during construction (under a separate contract). As a result RDC had to modify some of the appurtenances for the tank. This work was performed on a lump sum basis for an additional cost of $415.00. This expense has already been recovered from the sitework contractor as a Change Order credit to the District. 3. During construction, RDC proposed a cost - saving modification to the design of Echo View Tank, eliminating the coating of the underside of the floor plates. After consideration by staff and the design engineer (Brown & Caldwell). Staff approved the modification which resulted in a cost savings to the District of $1,727.00. 4. RDC has credited $348.00 to the District for the purchase of signage for the Echo View site that was required by the Contract to comply with grant requirements. 5. As for Item 1 (above), Angora also required tenting of the exterior due to the close proximity of nearby homes and prevailing wind direction at the Angora site. Staff directed RDC to install tenting during surface preparation and coating of the tank exterior, for an additional lump sum cost of $26,879.50. -35- C70mdrw Mss mew Ridwud K SolbHg S outh James R Janes PuHiG Utility Piotrict M'"'' Wcschafigr 1275 Meadow Crest Drive - 5outh take Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.u5 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: , Angora and Echo View Tanks Replacement REQUESTED BOARD ACTION: Approve Change Order No. 1 to Resource Development Company, in the amount $54,152.40. DISCUSSION: Change Order No. 1 addresses five work items that are beyond the scope of the contract, three cost saving modifications to the Contract Work, and one change to the intermediate deadline. 1. The project specifications did not explicitly require the coatings installer to tent the tank to minimize overspray. However, the Echo View site is in close proximity to the neighbor's residence. As such, staff made special consideration for customer service and directed RDC to go above and beyond the requirements of the Contract. RDC was required to install tenting during surface preparation and coating of the tank exterior, for an additional lump sum cost of $24,326.50. 2. The foundation at the Echo View site was poured too large, and modified during construction (under a separate contract). As a result RDC had to modify some of the appurtenances for the tank. This work was performed on a lump sum basis for an additional cost of $415.00. This expense has already been recovered from the sitework contractor as a Change Order credit to the District. 3. During construction, RDC proposed a cost - saving modification to the design of Echo View Tank, eliminating the coating of the underside of the floor plates. After consideration by staff and the design engineer (Brown & Caldwell). Staff approved the modification which resulted in a cost savings to the District of $1,727.00. 4. RDC has credited $348.00 to the District for the purchase of signage for the Echo View site that was required by the Contract to comply with grant requirements. 5. As for Item 1 (above), Angora also required tenting of the exterior due to the close proximity of nearby homes and prevailing wind direction at the Angora site. Staff directed RDC to install tenting during surface preparation and coating of the tank exterior, for an additional lump sum cost of $26,879.50. -35- Julie Ryan February 3, 2011 Page 2 6. During construction, it was brought to staff's attention that the foundation at the Angora site was not poured within the tolerance for level (under separate contract). To address this construction flaw, RDC installed shims and grout under the new tank. This additional work was performed on a time and materials basis for a cost of $5,880.40. Staff plans to approach the sitework contractor about recovery of this expense. 7. As for item 3 above, the coating was eliminated from the underside of the floor plates for Angora Tank, which resulted in a cost savings to the District of $1,727.00. 8. During construction, it was brought to staff's attention that the base plate for the center column at Angora Tank was undersized. RDC modified the base plate on a lump sum basis prior to installation for an additional cost of $453.00. 9. Due in part to weather delays, and in part to delays in construction, RDC did not complete the Angora Tank within the timeframe set forth in the Contract. Staff recommends that the intermediate deadline for the completion of Angora Tank be extended with no additional cost to either the District or RDC. SCHEDULE: As soon as possible COSTS: $22,666.50 (2029- 8809 /ECHOTK); $31,485.90 (2029- 7064 /ANGOTK) ACCOUNT NO: See above. BUDGETED AMOUNT REMAINING: $377,040; $384,770 ATTACHMENTS: Change Order No. 1 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -36- CATEGORY: Water n 1I CHANGE ORDER NUMBER 1 _ Project 2010 Echo View and Angora Tanks Replacement Project a � w ��.�'s�.+��``� Contractor Resource Development Company, Inc. Date: February 3, 2011 PO # P22731 The Contract Shall Be Changed As Follows: A. Amend Bid Item 1, to include all labor, equipment, materials and subcontractor costs necessary to provide tenting and heating during exterior coating at Echo View Tank, as directed by staff. The additional cost for this work is $24,326.50, as detailed in a letter from RDC dated November 23, 2010 (attached). TOTAL FOR ITEM A IS $24,326.50 TOTAL FOR CHANGE ORDER NUMBER ISA +B +C +D +E +F +G +H +1= $54,152.40 Date: Authorized By STPUD Board President Date: Accepted By Contractor Reviewed By Date: -37- change in contract price and/or contract time noted is full settlement for costs Incurred because of the change(s) described, unless specifically noted in Individual description(s). B. Amend Bid Item 1 to include all labor, equipment, materials and subcontractor costs necessary to modify Echo View Tank to fit the improperly poured foundation, as detailed in Construction Directive #2, dated August 20, 2010. The additional cost for this work is $415.00, as detailed in a letter from RDC dated October 22, 2010 (attached). TOTAL FOR ITEM B IS $415.00 C. Amend Bid Item 1 to provide a credit to the District for the savings as a result of eliminating coating the underside of the floor plates at Echo View Tank, as detailed in the District's Response to RFI #5 dated April 29, 2010. The credit to the District is in the amount $1,727.00, as defined in an email from RDC dated April 30, 2010 (attached). TOTAL FOR ITEM C IS <$1,727.00> D. Amend Bid Item 1 to include a credit to the District for all labor, equipment, and material savings resulting from the District procurement of project signage for the Echo View site required by Section 00 74 00, Part 2.04, of the Contract. The credit for this item is $348.00, as detailed on the Signs of Tahoe Invoice# 100532 (attached). TOTAL FOR ITEM D IS <$348.00> E. Amend Bid Item 2 to include all labor, equipment, materials and subcontractor costs necessary to provide tenting and heating during exterior coating at Angora Tank, as directed by staff. The additional cost for this work is $26,879.50, as detailed in a letter from RDC dated November 23, 2010 (attached). TOTAL FOR ITEM E IS $26,879.50 F. Amend Bid Item 2 to include all labor, equipment, materials and subcontractor costs necessary to modify the foundation for Angora Tank, which was poured out of level, as detailed in the District's Response to RFI #8, dated August 3, 2010. The additional cost for this work is $5,880.40, as detailed in a letter from RDC dated October 22, 2010 (attached). TOTAL FOR ITEM F IS $5,880.40 G. Amend Bid Item 2 to provide a credit to the District for the savings as a result of eliminating coating the underside of the floor plates at Angora Tank, as detailed in the District's Response to RFI #5 dated April 29, 2010. The credit to the District is in the amount $1,727.00, as defined in an email from RDC dated April 30, 2010 (attached). TOTAL FOR ITEM G IS <$1,727.00> H. Amend Bid Item 2 to include all labor, equipment, materials and subcontractor costs necessary to modify the center column base plate for the Angora Tank, as required by the District's Response to RFI #1, dated May 4, 2010. The additional cost for this work is $453.00, as detailed in an email from RDC dated May 5, 2010 (attached). TOTAL FOR ITEM H IS $453.00 I. Change the Intermediate Deadline for Completion of Work at Angora Tank, identified in Section 007200, Part 2.04, of the Contract Specifications, from July 30, 2010, to October 15, 2010, to account in part for delays due to adverse weather and site -38- 2 conditions, and in part to delays in performing the Work. There are no costs to either the District or RDC associated with this change. TOTAL FOR ITEM I IS $0.00 TOTAL FOR CHANGE ORDER #1 IS A +B +C +D +E +F +G +H +1= $54,152.40 -39- 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Filter Rehabilitation REQUESTED BOARD ACTION: Approve proposal from Brown B Caldwell for design services in the amount not to exceed $19,896.96. DISCUSSION: On April 15, 2010, the Board approved Brown B Caldwell's (BBC's) proposal to provide design services for the 2010 Filter Rehabilitation Project. BBC's budget for this project is currently $199, 531.00, for design and services during bidding and construction. The project is currently under construction. A number of items have come up during bidding and construction that were not anticipated at the time the original proposal was prepared. Most significantly, a hazardous materials assessment was performed prior to construction. Asbestos and lead were identified in the pipe gallery and vessels, and the design was modified to address abatement. Also, the District has requested a few appurtenances to the surface wash system be added to the design during construction, requiring additional effort from BBC. The total proposed budget increase, which should see BBC through the remainder of the construction period is $19,896.96. Staff requests that the Board accept the proposal from BBC in the amount $19,896.96, which will be performed as an Amendment to Task Order 10, which is being performed under their current Master Services Agreement with the District. SCHEDULE: As soon as possible COSTS: NTE $19,896.96 ACCOUNT NO: 1029- 8066 /FILTER BUDGETED AMOUNT REMAINING: $93,769 ATTACHMENTS: Services Proposal —41— General Ma mew RWu d K 5olbrtg South ChrbCVrkW James R Jones Public Utility District - MyDik M" 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: 2010 Filter Rehabilitation REQUESTED BOARD ACTION: Approve proposal from Brown B Caldwell for design services in the amount not to exceed $19,896.96. DISCUSSION: On April 15, 2010, the Board approved Brown B Caldwell's (BBC's) proposal to provide design services for the 2010 Filter Rehabilitation Project. BBC's budget for this project is currently $199, 531.00, for design and services during bidding and construction. The project is currently under construction. A number of items have come up during bidding and construction that were not anticipated at the time the original proposal was prepared. Most significantly, a hazardous materials assessment was performed prior to construction. Asbestos and lead were identified in the pipe gallery and vessels, and the design was modified to address abatement. Also, the District has requested a few appurtenances to the surface wash system be added to the design during construction, requiring additional effort from BBC. The total proposed budget increase, which should see BBC through the remainder of the construction period is $19,896.96. Staff requests that the Board accept the proposal from BBC in the amount $19,896.96, which will be performed as an Amendment to Task Order 10, which is being performed under their current Master Services Agreement with the District. SCHEDULE: As soon as possible COSTS: NTE $19,896.96 ACCOUNT NO: 1029- 8066 /FILTER BUDGETED AMOUNT REMAINING: $93,769 ATTACHMENTS: Services Proposal —41— Julie Ryan February 3, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -42- 001 Protect Management • General project management, accounting, and coordination. Additional project management is associated with additional work and schedule extension. This wiN extend the contract to 4/1/2011. 006 007 Bidding Services Fall 2010 • Extended bid period twice, in the preparation of 8 addenda, when 3 addenda is typical, assisted with questions pertaining to lead and asbestos removal. Engine*Mng Services During Construction Winter 2010 through Spring 2011 • The Contractor anticipates the contract time will be extended due to delays by the valve suppNer. The contract time may be as much as 30% longer than originally assumed and require more participation by BBC. • The District has required more assistance with submittal review than was originally budgeted. Our original estimate for aN submittal and resubmittal review was 40 hours. This amendment will add 20 hours of submittal review to the original 40 hours. • Assist District with selection and design of a line strainer to the surface wash header. ' At the request of the District, perform a site inspection of the filter material. 4.00 12.00 8.00 4.00 18.00 26.00 4.00 0.00 7.00 0.00 8.00 24.00 0.00 0.00 0.00 12.00 38.00 65.00 1,958.04 6,907.10 10,111.82 96.00 2,054.04 304.00 520.00 7,211.10 10,631.82 19,898.96 Labor Group •• Effort Rate, dollars per hour South Tahoe Public Utility District 2010 Filter Rehabilitation Additional Budget Request January 21, 2011 235.36 165.67 88.48 137.59 1275 Meadow Crest Drive - 5outh lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Headworks Replacement Project - Phase 1 Demolition REQUESTED BOARD ACTION: Approve Change Order No. 3 to Evans Brothers, Inc., in the amount $42,439.44. DISCUSSION: Change Order No. 3 addresses five work items that are beyond the scope of the contract, five items to reflect actual construction quantities, and one lump sum bid item that was eliminated from the work performed. 1. Initially, staff had elected to salvage the odor scrubber for the Incinerator Building, but after further inspection it was found to be unusable. Evans Brothers was directed to remove and dispose of the vessel during demolition. This additional work was performed on a lump sum basis for an additional cost of $1,177.00. 2. During construction staff directed Evans Brothers to expand the limits of the excavation to capture the final layout of the proposed Headworks building. All of the soil removed from the excavation was re -used on site, so the actual quantity of soil excavated and stockpiled on -site for re-use was increased by 2,313 cubic yards. This work was performed on a cost per cubic yard basis for a total additional cost to the District of $23,130.00 3. Since all of the excavated material was reused on -site (see Item 2, above), no work was performed to off -haul and dispose of unsuitable excavated material, resulting in a savings to the District in the amount $27,450.00. 4. No water was encountered during excavation of the site, and so no work was performed under the dewatering bid item. The dewatering bid item is eliminated, resulting in a savings to the District in the amount $10,000.00. 5. During construction staff directed Evans Brothers to modify the final contours for the site to minimize the amount of re- excavation that will be required for construction of the new Headworks building. The contract quantity of backfill and compaction was reduced by 614 cy, for a savings to the District of $4,298.00. -45- General Manager S outh James R. Jones Public Utility Diotrict � � ��" 1275 Meadow Crest Drive - 5outh lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Headworks Replacement Project - Phase 1 Demolition REQUESTED BOARD ACTION: Approve Change Order No. 3 to Evans Brothers, Inc., in the amount $42,439.44. DISCUSSION: Change Order No. 3 addresses five work items that are beyond the scope of the contract, five items to reflect actual construction quantities, and one lump sum bid item that was eliminated from the work performed. 1. Initially, staff had elected to salvage the odor scrubber for the Incinerator Building, but after further inspection it was found to be unusable. Evans Brothers was directed to remove and dispose of the vessel during demolition. This additional work was performed on a lump sum basis for an additional cost of $1,177.00. 2. During construction staff directed Evans Brothers to expand the limits of the excavation to capture the final layout of the proposed Headworks building. All of the soil removed from the excavation was re -used on site, so the actual quantity of soil excavated and stockpiled on -site for re-use was increased by 2,313 cubic yards. This work was performed on a cost per cubic yard basis for a total additional cost to the District of $23,130.00 3. Since all of the excavated material was reused on -site (see Item 2, above), no work was performed to off -haul and dispose of unsuitable excavated material, resulting in a savings to the District in the amount $27,450.00. 4. No water was encountered during excavation of the site, and so no work was performed under the dewatering bid item. The dewatering bid item is eliminated, resulting in a savings to the District in the amount $10,000.00. 5. During construction staff directed Evans Brothers to modify the final contours for the site to minimize the amount of re- excavation that will be required for construction of the new Headworks building. The contract quantity of backfill and compaction was reduced by 614 cy, for a savings to the District of $4,298.00. -45- Julie Ryan February 3, 2011 Page 2 6. Since the final contours were modified (see Item 5, above) and all the excavated material was reusable (see Item 2, above), no import material was needed to backfill the excavation, resulting in a savings to the District in the amount $73,368.00. 7. At staff's direction, the amount of pavement installed adjacent to the Incinerator Building demolition site was reduced from the square footage in the Contract. This resulted in a savings to the District in the amount $4,032.00. 8. At staff's direction, Evans Brothers restored additional paving at the plant site in the vicinity of the Customer Service Facility parking lot and Trout Creek Pump Station; this expense will be split proportionally between the Filters Project and the Plant Maintenance budget. This work was performed on a time and materials basis for an additional cost to the District in the amount $21,269.00. 9. Evans Brothers spent considerable time locating and relocating underground utilities during the Phase 1 project at the direction of staff. This work was needed to address unknown and unanticipated underground conditions during the project, and to provide additional design data for the completion of the Headworks Phase 2 design. This work was performed on a time and materials basis for an additional cost to the District in the amount $63,300.00. 10. Previously, the Board approved addition of a PRV Vault to the Contract (Change Order #2), which was to be performed on a lump sum basis. During installation, the contractor encountered differing piping conditions, sloughing soils and adverse weather, none of which were accounted for in Change Order #2. This portion of the additional work was performed on a time and materials basis for an additional cost to the District of $16,382.44. This expense will be charged to the Filters Rehabilitation Project. 11. During installation of the 30" HDPE pipe to Primary Clarifier # 1, it was brought to staff's attention that the pipe could not be installed as designed due to limitations of the pipe material. Staff directed Evans Brothers to modify the pipe so that it could be installed in the alignment needed to avoid the footprint of the proposed Headworks building. The additional work to address this issue was performed on a time and materials basis for an additional cost to the District of $36,329.00. SCHEDULE: As soon as possible COSTS: $4,788.00 (1029- 8033 /HDWKPI); $24,384.44 (1029- 8066 /FILTER); $13,267.00 (1004- 8069) ACCOUNT NO: See above BUDGETED AMOUNT REMAINING: $1,459,160; $93,769; $111,300 ATTACHMENTS: Change Order No. 3 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES 0 ,4 0 NO CHIEF FINANCIAL OFFICER: YES 6No to CHANGE ORDER NUMBER 3 Project Headworks Replacement Project — Phase 1 Demolition f `'�•1 sss•+�' Contractor Evans Brothers. Inc. v Date: February 3, 2011 PO # P22640 The Contract Shall Be Changed As Follows: A. Amend Bid Item 12 to include labor, equipment, materials and subcontractor costs necessary to demolish the Odor Scrubber at the Wastewater Treatment Plant Incinerator Building for an additional cost of $1,177.00. This Item includes those charges incurred to address in full Construction Directives #2, dated May 4, 2010, and as detailed on Change Order Proposal No. 1, dated May 25, 2010 (attached). TOTAL FOR ITEM A IS $1,177.00 TOTAL FOR CHANGE ORDER NUMBER 31S A +B +C +D +E +F +G +H +1= $42,439.44 Authorized By STPUD Board President Accepted By Contractor Date: Date: Reviewed By Date: -47- Original $545,380.00 271 Calendar Days Contract FNewContract hange Order $116,550.00 ontract $6619930.00 271 Calendar Days NGE ORDER $42,439.44 Total $704,369.44 1 271 Calendar Days Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and /or contract time noted Is full settlement for costs Incurred because of the chancie(s) described. unless snecificaliv noted in individual descrintion /sl_ Authorized By STPUD Board President Accepted By Contractor Date: Date: Reviewed By Date: -47- B. Amend Bid Item 16, to reflect (1) a 483 cy increase in the Contract quantity for excavation of soils reused on -site, as directed by the District in Construction Directive #6, dated July 1, 2010; and (2) a 1,830 cy increase in the Contract quantity for excavation of soils reused on -site, because all excavated soils were reusable. At the Contract rate of $10 per cubic yard, this increase in the Contract quantity results in an additional charge to the District in the amount $23,130.00. TOTAL FOR ITEM 8 IS $23,130.00 C. Amend Bid Item 15, to reflect a 1,830 cy reduction in the Contract quantity for off - haul of excess or unacceptable soils, since this work was not performed under the Contract. At the Contract rate of $15 per cubic yard, this reduction in the Contract quantity results in a credit to the District in the amount $27,450.00. TOTAL FOR ITEM C IS <$27,450.00> D. Amend Bid Item 5, to reflect a $10,000 reduction in the Contract amount for dewatering, since this work was not performed under the Contract. TOTAL FOR ITEM D IS <$10,000.00> E. Amend Bid Item 18, to reflect a 614 cy reduction in the Contract quantity for compaction and backfill, as directed by the District in Construction Directive #7, dated July 27, 2010. At the Contract rate of $7 per cubic yard, this reduction in the Contract quantity results in a credit to the District in the amount $4,298.00. TOTAL FOR ITEM E IS <$4,298.00> F. Amend Bid Item 17, to reflect a 3,057 cy reduction in the Contract quantity for import soils, since this work was not performed under the Contract. At the Contract rate of $24 per cubic yard, this reduction in the Contract quantity results in a credit to the District in the amount $73,368.00. TOTAL FOR ITEM F IS <$73,368.00> G. Amend Bid Item 21, to reflect a 576 cy decrease in the Contract quantity for paving to the installed quantity. At the Contract rate of $7 per cubic yard, this decrease in the Contract quantity results in a credit to the District in the amount $4,032.00. TOTAL FOR ITEM G IS <$4,032.00> H. Add Bid Item 23, to include labor, equipment, materials and subcontractor costs necessary to provide additional paving services at the Wastewater Treatment Plant for an additional cost of $21,269.00. This Item includes those charges incurred to address in part Construction Directives #3 and 5, dated May 4, 2010, and July 8, 2010, respectively. The charges for the additional paving work is detailed in Change Order Proposal No. 3, dated December 4, 2010 (attached). TOTAL FOR ITEM H IS $21,269.00 I. Add Bid Item 24, to include labor, equipment, materials and subcontractor costs necessary to provide as- needed utility location and relocation services at the Wastewater Treatment Plant. This Item includes those charges incurred to address those activities performed under Construction Directive #3, dated May 4, 2010 (with the -48- 2 exception of paving which is addressed in Item H, above). The charges for the additional work totals $63,300.00, as detailed in Change Order Proposal No. 4, dated December 4, 2010 (attached). TOTAL FOR ITEM I IS $63,300.00 J. Amend Bid Item 22, to include labor, equipment, materials and subcontractor costs necessary to respond to unknown underground conditions and adverse weather during the installation of the PRV vault at the Wastewater Treatment Plant. This Item is in addition to the charges approved previously in Change Order #2 in response to Construction Directive #5, dated July 8, 2010. The charges for the additional work totals $16,382.44, as detailed in Change Order Proposal No. 6, dated December 17, 2010 (attached). TOTAL FOR ITEM J IS $16,382.44 K. Add Bid Item 25, to include labor, equipment, materials and subcontractor costs necessary to field- modify the 30" HDPE to Primary Clarifier #1 at the Wastewater Treatment Plant, as directed in Construction Directive #913, dated September 20, 2010. The charges for the additional work totals $36,329.00, as detailed in Change Order Proposal No. 5, dated December 9, 2010 (attached). TOTAL FOR ITEM I IS $36,329.00 TOTAL FOR CHANGE ORDER NUMBER 3 IS A +B +C +D +E +F +G +H +1= $42,439.44 -49- I ov IeO • 1950 • J / SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri , General Mana er -Paul Scluto, Assistant General Manager Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President James R. Jones, Director Eric W. Schafer, Director . Chris Cefalu, Director REGULAR MEETING OF THE BOAAD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 6, 2011 MINUTES BOARD OF DIRECTORS ROLL CALL President Rise, Directors Cefalu, Mosbacher, Schafer, Jorm STAFF Solbrig, Sharp, Sciuto, Hughes, Bergsohn, Bledsoe, Cocking, Curtis, Hussmann, Thiel, Attorney Herrerna GUESTS: John Runnels John RunRokIe t the pledge to tyre flag. • Cent Item b. - 2010 Wa* Meter Installation Project - Phase 1 -Staff requested this ?fern be removed from the agenda. # will be placed on a Mure agenda for considera • Consent Item d. - Lake Tahoe Boulevard 12" Steel Water- line Replaceme` and Higher 50 Utility Relocation Projects - Staff requested Actions 2 & 3 be deleted at this time (Closeout Agreement, and Notice of Completion). President Rise brought the following Consent Items forward for discussion /separate action: • Consent Item f. - 2011 Washington D.C. Legislative Advocacy • Consent Item g. - Association of California Water Agencies 2011 Annual Membership Dues PLEDGE OF ALLEGIANCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR -51- REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 2 Consent Item a. - 981 Iron Mountain Road, APN 33- 572 -04 - Director Mosbacher commented the Fire Marshall should be billed for requiring that a fire service be installed, and then changing his mind one year after the installation was completed. She will express her sentiment to the Fire Marshall during their next Board meeting. Consent Item e. - In response to a question by Director Rise, No Bergsohn clarified the difference between this item and a similar one previously brought to the Board. Moved Schafer / Second Rise / Passed Unanimously to approve the Consent Calendar as amended: a. 981 Iron Mountain Road, APN 33- 572-04 - Waived remaining time and material charges on customer account; b. Consent item removed; c. 2010 Water Meter Installation Project - Phase 2 - Approved Change Order No. 3 to Campbell Construction Company, Inc., in the amount of $12,970.14; d. Lake Tahoe Boulevard 12" Steel Waterline Replace- ment and Highway 50 Utility Relocation Projects - Approved Change Order No. 2 to Teichert Construction in the amount of $52,360.71; e. Californ tGtew+de, Groundwater Elevation Monitoring (CASGEM Monitoring Entity Notification - Authorized staff to volunteer the Disfttt, to parti .1 ate as a monitoring entity in the CASOEM Proglm for the Tahoe Valley -South Groundwater B€sin; f. See Consent items Brought Forward; g. See Consent Item Brought Forward. CONSENT CALENDAR CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / SEPARATE BOARD ACTION President Rise received clarification from staff and Board members regarding the value and benefits derived from maintaining the contract with repre- sentatives in Washington, D.C. The idea of cost sharing with other agencies was also discussed. 2011 WASHINGTON D.C. LEGISLATIVE ADVOCACY (Consent Item. f.) -52- REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 3 Moved Jones / Second Schafer / Passed Unanimously 2011 WASHINGTON D.C. LEGISLATIVE to authorize execution of contract with ENS Resources, ADVOCACY Inc., in the amount of $76,994. (Consent Item. f. - continued) President Rise inquired about the feasibility of cost sharing ACWA (ASSOCIATION OF CALIFORNIA ACWA dues with participants of the County Water WATER AGENCIES) 2011 ANNUAL Agency. It was explained that the dues are based on MEMBERSHIP DUES each agencies entire budget and is not likely that cost (Consent Item g.) sharing could apply. Staff will verify this. Moved Jones / Second Schafer / Passed Unanimously to approve payment to ACWA in the amount of $17,135. President Rise was presented with a token of apprecia#on PRESENTATION for serving as Board President for 2010. ITEMS FOR BOARD ACTION Staff reviewed the terms of the five- year contract which GENERAL MANAGER CONTRACT included no salary increase over prior year, an additional RENEWAL day of vacation to reflect similar terms of all other employees, 40 hours of administrative leave, and severance pay was changed from four to eight months. Moved Rise / Second Mosbacher / Posed Unanimously to approve and authorize execution of five -year contract for General Manager. President Rise requested that payment of CASA (California PAYMENT OF CLAIMS Association of Sarfttton Agencies) dues for next year be placed on the action calendar kx discussion prior to renewal of membership dues. Moved Mgsbacher / Second Cefalu / Passed Unanimously to approve Payment of Claims in the amount of $2,357,362.15. Lukins Brothers Water ComI2= Ad Hoc Committee: BOARD MEMBER AD HOC Richard Solbrig reported the "think piece" was distributed COMMITTEE REPORTS to the City Manager for review and comment. Water and Wastewater Operations Committee: The BOARD MEMBER STANDING committee met on January 3. Minutes of the meeting COMMITTEE REPORTS are available upon request. Director Cefalu reported proponents for the Aspens low- BOARD MEMBER REPORTS income housing project requested that the District consider another proposal. A meeting will be held soon to discuss the matter. -53- REGULAR BOARD MEETING MINUTES -JANUARY 6, 2010 PAGE - 4 Director Schafer reported: on tax provisions that will BOARD MEMBER REPORTS expire, and on highlights from the recent ACWA (continued) newsletter. He urged Board members to contact staff in advance if they have questions about items on the agenda. Richard Solbria reported the District received a GENERAL MANAGER REPORT commendation from the State Highway Patrol for compliance with commercial driving standards. Chief Financial Officer: Paul Hughes reported the STAFF REPORTS budget cycle is underway and Board members may submit ideas, items, etc. for consideration prior to the next Finance Committee meeting. Directors gave several suggestions for long -term infrastructure financing and other cost cutting measures for consideration. President Rise announced the committee assignments 2011 BOARD MEMBER STANDING for 2011 would remain the same. COMMITTEE ASSIGNMENTS Standing Committees: Executive Committee - Rise, Mosbacher Finance Committee - Schafer, CefaIv Water and Wastewater Operations Committee - Janes, Rise Planning Committee - Schafer, Mosbacher District Information Officer: Dennis Cocking reported STAFF REPORTS on the status of federal funding. Clerk of the Board: Kathy Sharp reported on various options to honor outgoing board mer fibers, as requested by President Rise. It was the consensus of the Board to continue the practice of presenting Board members who served four-year terms with a framed resolution of appreciation. Honoring of short -term Board members will be decided on a case -by -case basis. 3:50 - 4:00 P.M. MEETING BREAK 4:00 P.M. ADJOURNMENT TO CLOSED SESSION 4:15 P.M. RECONVENED TO OPEN SESSION -54- REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 5 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION Moved Schafer / Second Cefalu / Passed Unanimously to authorize staff to complete the purchase of real property for $140,000 plus estimated closing costs not to exceed $5,000. No reportable Board action. No reportable Board action. 4:15 P.M. Pursuant to Government Code 54956.8/ Property Negotiations Negotiating Parties: District Staff, Vivian Siefert/Century 21 Tahoe Paradise Property Identification: 1553 Grizzly Mountain Under Negotiation: Property Purchase and Terms of Payment Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel- Existing Lriation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex ret. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California Pursuant to Government Code Section 54957 /Public Employee Evaluation Unrepresented Employee: General Manager Agency Negotiators: Glut Contract Ad Hoc Committee, Board of Directors ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -55- 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 • www stpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Ordinance No. 528 -11: Water Service Call Charges REQUESTED BOARD ACTION: Enact Ordinance No. 528 -11 amending Administrative Code Sections 3.1.52 and 3.1.53 regarding water service call charges. DISCUSSION: Currently District customers pay a service charge to have their water turned on /off for repairs or emergency situations during regular working hours and service calls outside of regular working hours and on holidays. Staff is recommending that there be no service charge to customers for any service calls made during regular working hours. To capture the actual costs of the District, the charge for each service call made outside of regular working hours would increase from $112.50 to $190.00 and the charge for each service call made on a legal holiday would increase from $150.00 to $240.00. The Finance Committee has reviewed this item at their meeting on January 20, 2011. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Ordinance No. 528 -11 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES ace NO CATEGORY: Water -57- General Manager Rk hand K Soibrlg ,5outh Tahoe James R. Jones Fubl!G Utility District ' UryDik Mw Eft Sc*afw 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 • www stpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Ordinance No. 528 -11: Water Service Call Charges REQUESTED BOARD ACTION: Enact Ordinance No. 528 -11 amending Administrative Code Sections 3.1.52 and 3.1.53 regarding water service call charges. DISCUSSION: Currently District customers pay a service charge to have their water turned on /off for repairs or emergency situations during regular working hours and service calls outside of regular working hours and on holidays. Staff is recommending that there be no service charge to customers for any service calls made during regular working hours. To capture the actual costs of the District, the charge for each service call made outside of regular working hours would increase from $112.50 to $190.00 and the charge for each service call made on a legal holiday would increase from $150.00 to $240.00. The Finance Committee has reviewed this item at their meeting on January 20, 2011. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Ordinance No. 528 -11 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES ace NO CATEGORY: Water -57- ORDINANCE NO. 528-11 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING ADMINISTRATIVE CODE SECTIONS 3.1.52 AND 3.1.53 SUPERSEDING SECTION IV OF ORDINANCE NO. 490-05 REGARDING WATER SERVICE CALL CHARGES Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION I - POLICY AND PURPOSE The purpose of this Ordinance is to adopt certain amendments to the Administrative Code regarding water service call charges. SECTION II — DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District —The South Tahoe Public Utility District. B. The Board — The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code — The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. D. General Manages — The General Manager of the South Tahoe Public Utility District. SECTION III — FINDINGS The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California, makes the following findings: 1. The District's Administrative Code provides schedules of charges for water service calls performed by District employees, including separate charges for those service calls that occur during regular working hours and those service calls outside of regular working hours and on holidays. Ordinance No. 528 -11 Water Service Call Charges Page 1 -59- 2. The costs incurred for water service calls made during regular working hours are provided for in the general water rates charged to District customers as part of their regular water service. A further separate charge to a District customer for such a service call is not necessary. 3. Water service calls made outside of regular working hours are not provided for in the general water rate charged to District customers because the District incurs significant extra labor costs when a District employee is required to work outside of regular working hours or on a holiday. 4. When a water service call is necessary outside of regular working hours, the customer should be required to pay for the extra labor costs incurred as a result of that service call. 5. The proposed water service call charges reflect the cost of labor and other additional expenses directly incurred by the District as a result of such service calls made outside of regular working hours. The proposed charges are approximately equal to the cost of providing such services. 6. The Board has determined that it is in the best interest of the health and safety of District residents to adopt an ordinance to amend certain provisions of the Administrative Code regarding charges for water service calls. SECTION IV — AMENDMENT TO ADMINISTRATIVE CODE The following sections of the Administrative Code shall be amended in their entirety to read as follows: 3.1.52 SCHEDULE 4 —WATER SERVCIE CALL CHARGES FOR SERVICE CALLS DURING REGULAR WORKING HOURS There shall be no charge to customers for any service call made during regular working hours, as those hours are defined in this Administrative Code. 3.1.53 SCHEDULE 5 —WATER SERVICE CALL CHARGES FOR SERVICE CALLS OUTSIDE REGULAR WORKING HOURS The charge for each service call made outside of regular working hours, excluding holidays, shall be $190. The charge for each service call made on a legal holiday shall be $240. SECTION V — SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that Ordinance No. 528 -11 Water Service Call Charges Page 2 —60— it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. SECTION VI — EFFECTIVE DATE This Ordinance amending the above referenced sections to the Administrative Code shall take effect thirty days after its passage. PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 3rd day of February, 2011 by the following vote: AYES: NOES: ABSENT: Dale Rise, President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 528 -11 Water Service Call Charges Page 3 -61- PAYMENT OF CLAIMS FOR APPROVAL February 3, 2011 Payroll 1 /25/2011 Total Payroll ADP Bank of America BNY Mellon Trust Company Brownstein /Hyatt/Farber /Schreck legal services CDS- health care payments Union Bank Total Vendor EFT Accounts Payable Checks -Sewer Fund Accounts Payable Checks -Water Fund Accounts Payable Checks - Self - funded Insurance Accounts Payable Checks - Grants Fund Total Accounts Payable Grand Total Payroll EFTs & Checks 1/25/2011 EFT AFLAC Medical & Dependent Care 555.00 EFT CA Employment Taxes & W/H 24,097.79 EFT Federal Employment Taxes & W/H 116,331.96 EFT CalPERS Contributions 71,653.68 EFT Great West Deferred Comp 19,475.08 EFT Stationary Engineers Union Dues 2,420.13 EFT United Way Contributions 134.00 EFT Employee Direct Deposits 216,846.93 CHK Employee Garnishments 1,389.22 CHK Employee Paychecks 6,137.55 Total 459, 041.34 ft 459,041.34 459,041.34 2,676.74 0.00 59,831.88 6,087.14 80,539.05 371,425.72 520, 560.53 506,634.22 520,172.02 35,067.55 Mz 1,061,873.79 2,041,475.66 -63- Vendor Name ACE HARDWARE OF SO LAKE TAHOE ACWA HEALTH BENEFITS AUTHORITY AECOM TECHNICAL SERVICES INC AECOM TECHNICAL SERVICES INC AERVOE- PACIFIC AHERN RENTALS ALPEN SIERRA COFFEE ALSBURY, MARY ALSBURY, MARY 01 AMERIGAS AMERIPRIDE UNIFORM SERVICES AT &T MOBIUTY AT &T MOBIUTY AT &T MOBIUTY AT &T MOBIUTY AT&T MOBILITY AT&T MOBILITY AT&T/CALNET 2 AT &TICALNET 2 AT &T/CALNET 2 AT &T /CALNET 2 User: THERESA Report: OH PMT_CLAIMS_BK Department / Proj Name ELECTRICAL SHOP GEN & ADMIN ENGINEERING - REPL GEN, LPPS ENGINEERING - IROQUOIS BSTR ST UNDERGROUND REP DIAMOND VLY RNCH GEN & ADMIN INFORMATION SYS INFORMATION SYS DIAMOND VLY RNCH GEN & ADMIN UNDERGROUND REP ELECTRICAL SHOP ENGINEERING UNDERGROUND REP ELECTRICAL SHOP ENGINEERING GEN & ADMIN GEN & ADMIN PUMPS OPERATIONS PAYMENT OF CLAIMS Description PUMP STATIONS VISION INS REPL GEN LPPS BSTR STN IROQ PIPE/CVRS/MHLS GROUNDS & MNTC OFC SUPPLY ISSUE TRAVEL/MEETINGS TRAVEL/MEETINGS PROPANE UNIFORM PAYABLE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE SIGNAL CHARGES TELEPHONE TELEPHONE Page: 1 Acct# / Proj Code 2003 - 6051 1000 - 2530 Check Total: Check Total: 1029 - 8933 - RGLPPS 2029 - 8967 - IQBSTR Check Total: 1001 -6052 1028 - 6042 1000 - 6081 1037 -6200 2037 -6200 1028 - 6360 1000 - 2518 1001 - 6310 1003 -6310 1029 - 6310 2001 - 6310 2003 - 6310 2029 - 6310 1000 -6310 1000 - 6320 1002 - 6310 1006 - 6310 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 01/27/2011 Current Time: 09:41:10 Amount Check Num Imo 3.58 3.58 AP- 00078222 2,626.33 2.626.33 1,534.68 2,228.00 3.762.68 AP- 00078224 592.92 592.92 AP- 00078225 123.17 123.17 AP- 00078226 122.25 122.25 AP- 00078227 68.64 68.64 137.28 AP- 00078228 1,599.64 1.59 AP- 00078229 1,536.20 1.536.20 8.63 4.84 7.83 8.63 4.83 7.83 AP- 00078223 AP- 00078230 Check Total: 42.59 AP- 00078231 482.64 31.64 188.19 30.71 MW MW MW MW MW MW MW MW MW MW PAYMgNT OF CLAIMS Yenr wee Departm,nj / Proj Name DAD Acctt / Proj Coda AmWunt Check Num jyp AT&TICALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.09 ATATICALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 482.64 AT&TICALNET 2 PUMPS TELEPHONE 2002.6310 138.77 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.09 Check Total: 1.368.77 AP 00078232 MW AUERBACH ENGINEERING CORP ENGINEERING -*MIN PEAKS BS BSTR, TWN PEAKS 2029 - 7070 • TPBSTR 109.25 Check Total: 109.25 AP 00078233 MW BACHELDER, CECILIA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP 00078234 MW BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 - 6652 1,505.42 Check Total: 1.505.42 AP 00078235 MW BERGSOHN, IVO GEN & ADMIN SUSPENSE 1000 - 2504 8,384.41 Check Total: 8.384.41 AP 00078212 MW BERGSOHN, P/0 ENGINEERING TRAVEL/MEETINGS 1029 - 6200 77.00 Check Total: 7 7.00 AP 00078236 MW 1 oral STATE PROPANE GEN & ADMIN PROPANE 1000 - 6360 76.04 1 BI STATE PROPANE UNDERGROUND REP SMALL TOOLS 2001 - 6073 6.05 BI STATE PROPANE UNDERGROUND REP PROPANE 2001 - 6360 47.14 Check Total: 129.23 AP 00078237 MW BROTHOVOE, JAMES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP 00078238 MW BROWN & CALDWELL CONSULTANTS ENGINEERING • ANGORA TNK REPL TANK, ANGORA 2029 - 7064 - ANGOTK 5,136.59 BROWN & CALDWELL CONSULTANTS ENGINEERING • ECHO TANK REPL TANK, ECHO 2029 - 8809 - ECHOTK 20,546.38 Check Total: 25,882.97 AP MW BROWN, LINDA GEN & ADMIN SUSPENSE 1000 - 2504 681.78 Check Total: 681.78 AP 00078213 MW CALLIAN, JERALEE CUSTOMER SERVICE TRAVEL/MEETINGS 1038 - 6200 36.00 CALLIAN, JERALEE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 36.00 Check Total: 7240 AP 00078240 MW CAMPBELL CONSTRUCTION CO INC GEN & ADMIN METERS,ETC INV 2000 - 0402 29,858.40 CAMPBELL CONSTRUCTION CO INC GEN & ADMIN BOXES /LIDSIINV 2000 - 0403 127,400.36 User: THERESA Page: 2 Current Date: 01/27/2011 Report: OH_PMT_CLAIMS DK Current Time: 09:41:10 PAYMENT OF CLAIMS Vendor Name Department! Proj Name Description Acct# / Prpj Code Amount Check Num j[122 CAMPBELL CONSTRUCTION CO INC GEN & ADMIN SADDLES INV 2000 - 0407 16,042.10 CAMPBELL CONSTRUCTION CO INC GEN & ADMIN - IROQUOIS SUPPLY CONST RETAINAGE 2000 - 2605 - IQWTRL 44,118.00 CAMPBELL CONSTRUCTION CO INC GEN & ADMIN - WT METERING PRJ CONST RETAINAGE 2000 - 2605 - METERS 75,000.63 CAMPBELL CONSTRUCTION CO INC ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 94425.64 Check Total: 386.845.13 AP-00078241 MW CAMPMOR GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 452.34 CAMPMOR FINANCE INV/FRT /DISCOUNT 1039 - 6077 7.99 Check Total: 460.33 AP- 00078242 MW CARDINALE EQUIPMENT REP MOBILE EQUIP 1005 - 6012 47.19 CARDINALE OPERATIONS REPL SNOWBLOWER 1006 - 8117 2,552.36 CARDINALE EQUIPMENT REPAIR MOBILE EQUIP 2005 - 6012 47.18 Check Total: 2,646.73 AP- 00078243 MW CDS GROUP HEALTH SELF FUNDED INS ADMIN FEE 3000 - 6741 2,874.00 Check Total: 2.874.00 AP- 00078244 MW CDW - G CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 14.65 pDW - G CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 14.63 eT 1 Check Total: 29.28 AP- 00078245 MW CROWLEY PROPERTIES GEN & ADMIN UB SUSPENSE 1000 - 2002 811.51 CROWLEY PROPERTIES GEN & ADMIN UB SUSPENSE 2000 - 2002 811.52 Check Total: 1.623.03 AP- 00078246 MW CSMFO FINANCE TRAVEL/MEETINGS 1039 - 6200 50.00 CSMFO FINANCE TRAVEL/MEETINGS 2039 - 6200 50.00 Check Total: 100.00 AP- 00078247 MW CWEA UNDERGROUND REP DUES/MEMB /C£RT 1001 - 6250 157.00 Check Total: 157,00 AP- 00078248 MW DICK'S FULLER - PUMPS BUILDINGS 1002 - 6041 106.75 Check Total: 106.75 AP-00078249 MW DIY HOME CENTER HEAVY MAINT MOBILE EQUIP 1004 - 6012 30.67 DIY HOME CENTER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 288.71 DIY HOME CENTER PUMPS PUMP STATIONS 2002 - 6051 2.93 DIY HOME CENTER HEAVY MAINTENANC BUILDINGS 2004 - 6041 20.51 User: THERESA Report: OH_PMT_CLAIMS _BK Page: 3 Current Date: 01/27/2011 Current Time: 09:41:10 PAYMENT OF CLAIMS Vendor Nuee DeWrdOent! PM Name Acct#I! Prof Code Amount Check Num Check Total: /Ma AP- 00078250 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 10.84 Check Total: 1044 AP- 00078251 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPUES 1038 - 6520 7.S0 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 7.50 Check Total: 13.00 AP 00078252 MW EL DORADO ROOFING INC PUMPS ROOF, KELLER BST 2002 - 7603 3,369.00 Check Total: 3.369.00 AP 00078253 MW EMERALD BAY PHYSICAL THERAPY HUMAN RESOURCES ' SAFETY PROGRAMS 1022 - 6079 500.00 EMERALD BAY PHYSICAL THERAPY HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 500.00 Check Total: 1.000.00 AP 00078254 MW EMPIRE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 233.16 EMPIRE SAFETY & SUPPLY FINANCE INWFRTIDISCOUNT 1039 - 6077 12.20 Check Total: x,36 AP 00078255 MW ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPLIES 1007 - 4760 33.72 *ENVIRONMENTAL RESOURCES ASSO LABORATORY LAB SUPPUES 2007 - 4760 53.68 I Check Total: 87,40 AP 00078256 MW EQUIPMENT SPECIALTIES COMPANY INC ENGINEERING - DVR IRRIG IMPRVS DVR IRR FLDS PHI 1029 - 8161 - DVRIIP 4,521.95 Check Total: 4.521.95 AP 00078257 MW ERS INDUSTRIAL SERVICES INC GEN ADMIN - FILTER ASSMNT CONST RETAINAGE 1000 - 2605 - FILTER - 11,752.59 ERS INDUSTRIAL SERVICES INC ENGINEERING - FILTER ASSMNT REHAB FLTR 5&6 1029 - 8066 - FILTER 117,525.88 Check Total: 105.773.29 AP 00078258 MW ESSRlG TAYLOR CONSTRUCTION INC LABORATORY SEISMIC CONSLTG 2007 - 7601 5,393.00 Check Total: 5.393.00 A 00078259 MW FEDEX FREIGHT GEN & ADMIN POSTAGE EXPENSES 1000 -4810 ' 263.64 FEDEX FREIGHT GEN & ADMIN POSTAGE EXPENSES 2000 - 4810 263.64 Check Total: 527,28 AP 00078260 MW FERGUSON ENTERPRISES INC. HEAVY MAINT SECONDARY EQUIP 1004 - 6022 64.18 Check Total: 64.18 AP 00078261 MW FISHER SCIENTIFIC LABORATORY LAB SUPPUES 1007 - 4760 132.26 FISHER SCIENTIFIC LABORATORY LAB SUPPUES 2007.4760 105.36 User: THERESA Report: OH_PMf_CLAIMS_BK Page: ` 4 Current Date: 01/27/2011 Current Time: 09:41:10 PAYMENT OF CLAIMS Vendor Name Department / Pro Name 1 Description Acct# / Proj Code Amount Check Num htRO Check Total: 237.64 AP- 00078262 MW FRONTIER DIAMOND VLY RNCH TELEPHONE 1028 - 6310 150.07 Check Total: 150.07 AP- 00078263 MW GFS CHEMICAL LABORATORY LAB SUPPLIES 1007 - 4760 164.79 GFS CHEMICAL LABORATORY LAB SUPPLIES 2007 - 4760 110.00 Check Total: 274.79 AP- 00078264 MW GRAINGER HEAVY MAINT BUILDINGS 1004 - 6041 321.54 Check Total: 321.54 AP- 00078265 MW HARLEY, SUE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 -6660 - WCPROG 200.00 Check Total: 200.00 AP-00078266 MW HARTFORD, THE GEN & ADMIN LIFE INS 1000 - 2512 2,008.13 HARTFORD, THE GEN & ADMIN LTD, UNION 1000 - 2539 2,487.75 Check Total: 4.495.88 AP- 00078267 MW HAUGE BRUECK ASSOCIATES LLC ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 4,470.00 1 Check Total: 4.470.00 AP-00078268 MW co a•HELPING HANDS OUTREACH GEN & ADMIN UB SUSPENSE 1000 - 2002 169.29 HELPING HANDS OUTREACH GEN & ADMIN UB SUSPENSE 2000 - 2002 130.71 Check Total: 300.00 AP- 00078269 MW HENDERSON, DEBBIE GEN & ADMIN SUSPENSE 1000 - 2504 5,274.97 Check Total: 5.274.97 AP- 00078214 MW HERNANDEZ, LAZARO UNDERGROUND REP TRAVELIMEETINGS 2001 - 6200 40.00 Check Total: 40,00 AP- 00078270 MW HOGGATT, JIM GEN & ADMIN SUSPENSE 1000 - 2504 9,988.84 Check Total: 9,988.84 AP- 00078215 MW HOGGATT, JIM ENGINEERING TRAVELIMEETINGS 1029 - 6200 91.50 HOGGATT, JIM ENGINEERING TRAVELIMEETINGS 2029 - 6200 91.50 Check Total: 183.00 AP-00078271 MW HUGHES, PAUL GEN & ADMIN SUSPENSE 1000 - 2504 1,630.20 Check Total: 1.630.20 AP- 00078216 MW INSITE LAND SURVEYS ENGINEERING - GRIZZLY MT BSTR GRIZ MTN BSTR 2029 - 8176 - GRIZBS 1,400.00 Check Total: 1.400.00 AP- 00078272 MW User: THERESA Page: 5 Current Date: 01/27/2011 Report: OH_PMT_CLAIMS_BK Current Time: 09:41:10 PAYMENT OF CLAIMS Vardar Nano Department (Praj Name 12118GEMan Acct# / Prol Code INTEGRITY LOCKSMITH Ammo Check NurQ UPI ENGINEERING - GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 61.72 Check Total: 61.72 AP- 00078273 MW INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 459,24 Check Total: 459.24 AP- 00078274 MW JILL PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074 1,603.50 JILL PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074 1,603.50 Check Total: 3.207.00 AP 00078275 MW JOHNSON, ROSS V GEN & ADMIN SUSPENSE 1000 - 2504 711.51 Check Total: 711.51 AP 00078217 MW JONES WEST FORD EQUIPMENT REP AUTOMOTIVE 1005 - 6011 894,63 Check Total: 894.63 AP 00078276 MW JONES, SARAH CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 141.78 Check Total: 141.76 AP 00078277 MW KEN'S TIRE CENTER EQUIPMENT REP AUTOMOTIVE 1005 - 6011 84.52 KEN'S TIRE CENTER EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 94.51 10 Check Total: 189.03 AP 00078278 MW KIMBALL MIDWEST HEAVY MAINT SHOP SUPPUES 1004 - 6071 578.84 Check Total: 578.84 AP 00078279 MW KRLT FMIKOWL AM DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 1,202.00 KRLT FMIKOWL AM DIO - PR EXP•EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 1,202.00 Check Total: 2,404,00 AP- 00078280 MW LIBERTY ENERGY GEN & ADMIN ELECTRICITY 1000 - 6330 67,655.65 UBERTY ENERGY GEN & ADMIN ELECTRICITY 2000.6330 27,288.10 Check Total: 94.941.75 AP 00078281 MW ULLY'S TIRE SERVICE INC. EQUIPMENT REP MOBILE EQUIP 1005 - 6012 50.29 ULLY'S TIRE SERVICE INC. EQUIPMENT REPAIR MOBILE EQUIP 2005 - 6012 50.26 Check Total: 100.57 AP 00078282 MW LOWE'S PUMPS SUPPUES 1002 - 6520 100.00 LOWE'S PUMPS SUPPUES 2002 - 6520 100.00 Check Total: 200.00 AP- 00078283 MW i LUCIDO, MARIANNA CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 User: THERESA Report: OH_PMT_CLAIMS_SK Page: 6 Current Date: 01/27/2011 Current Time: 09:41:10 Vendor Name User: THERESA Department / PrQj Name PAYMENT OF CLAIMS Description Acct# / Proj Code Amount Check Num Ina 200.00 AP- 00078284 MW Check Total: MARSHALL, REX B CUSTOMER SERVICE TRAVEL/MEETINGS 1038 - 6200 S6,71 MARSHALL, REX B CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 56.71 Check Total: 113 AP 00078285 MW MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 - 6073 160.63 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 160.61 Check Total: 321.24 AP- 00078286 MW MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002 - 6051 54.70 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002 - 8073 20.14 MEEKS BUILDING CENTER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 29.09 MEEKS BUILDING CENTER HEAVY MAINT BUILDINGS 1004 - 6041 210.29 MEEKS BUILDING CENTER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 47.94 MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 99.36 MEEKS BUILDING CENTER UNDERGROUND REP PIPEICVRS/MHLS 2001 - 6052 25.77 MEEKS BUILDING CENTER PUMPS BUILDINGS 2002 - 6041 25.45 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 2002 - 6051 174.44 ° MEEKS BUILDING CENTER PUMPS SMALL TOOLS 2002 - 6073 20.14 MEEKS BUILDING CENTER ELECTRICAL SHOP BUILDINGS 2003 - 6041 4.91 MEEKS BUILDING CENTER CUSTOMER SERVICE SHOP SUPPUES 2038 - 6071 1.99 MEEKS BUILDING CENTER CUSTOMER SERVICE SMALL TOOLS 2038 - 6073 53.41 Check Total: 767.63 AP- 00078287 MW METRO OFFICE SOLUTIONS GEN ADMIN OFFICE INVENTORY 1000 - 0428 1,421.27 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPUES 1039 - 4820 16.46 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 2039 - 4820 11.70 Check Total: 1.449,43 AP- 00078288 MW MOOK, RYAN CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00078289 MW MORSE, DONIELLE FINANCE TRAVEL/MEETINGS 1039 - 6200 261.35 MORSE, DONIELLE FINANCE TRAVEL/MEETINGS 2039 - 6200 261.34 Check Total: 522.69 AP- 00078290 MW MWH LABORATORIES LABORATORY MONITORING 2007 - 6110 20.00 Check Total: 20.00 AP- 00078291 MW Page: 7 Current Date: 01/27/2011 Report: OH_PMT_CLAIMS_BK Current Time: 09:41:10 PAYMENT OF CLAIMS Verulnr Name Dapartnent / ProJ Name D Acctl / Proj Code mount Check Num Ins NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 1029 - 8737 - CTCBMP 1,987.25 NORTHWEST HYD. CONSULT INC ENGINEERING - CTC GRNT -BMPs BMP PROJECTS 2029 - 8745 - CTCBMP 2,384.41 Check Total: 4.351.86 AP 00078292 MW PARR, KEITH OPERATIONS TRAVEUMEETINGS 1006.6200 325.00 Check Total: 325.00 AP 00078293 MW POWERS, TERENCE H GEN & ADMIN SUSPENSE 1000 - 2504 1,739.70 Check Total: 1.739.70 AP 00078218 MW PRAXAIR 174 HEAVY MAINT SMALL TOOLS 1004 - 6073 156.71 PRAXAIR 174 UNDERGROUND REP SMALL TOOLS 2001 - 6073 79.42 Check Total: 236.13 AP 00078294 MW PROGRESSIVE BUSINESS HUMAN RESOURCES SUBSCRIPTIONS 1022 - 4830 19.70 PROGRESSIVE BUSINESS HUMAN RESOURCES SUBSCRIPTIONS 2022 - 4830 19.70 Check Total: no AP 00078295 MW RICH'S SMALL. ENGINE SERVICE HEAVY MAINT GROUNDS & MNTC 1004 - 6042 62.21 Check Total: 62.21 AP 00078296 MW 1 r 4SAN FRANCISCO FORD UNC MERC EQUIPMENT REP REP TRK 51 1005 - 8180 24,803.75 I Check Total: 24.803.75 AP MW SCHAFER, ERIC BOARD OF DIR TRAVEL/MEETINGS 1019 - 6200 1,000.30 Check Total: 1.000.30 AP 00078298 MW SCIENTIFIC SPECIALTIES SRV INC LABORATORY LAB SUPPLIES 1007 - 4760 188.95 SCIENTIFIC SPECIALTIES SRV INC LABORATORY LAB SUPPUES 2007 - 4760 84.85 Check Total: 273.80 AP MW SCIUTO, PAUL GEN & ADMIN SUSPENSE 1000 - 2504 6,140.09 Check Total: 6.140.09 AP 00078219 MW SCOTTYS HARDWARE PUMPS PUMP STATIONS 1002 - 6051 59.78 SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002 - 8073 3.87 SCOTTYS HARDWARE ELECTRICAL SHOP BUILDINGS 1003 - 6041 22.79 SCOTTYS HARDWARE DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 50.44 SCOTTYS HARDWARE PUMPS PUMP STATIONS 2002 - 6051 33.57 SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002.6073 3.87 SCOTTYS HARDWARE EQUIPMENT REPAIR AUTOMOTIVE 2005 - 8011 9.81 User: THERESA Page: 8 Current Date: 01/27/2011 Report: O}I_PMT_CLAIMS_BK Current Time: 09:41:10 PAYMENT OF CLAIMS Vendor Name Department / Pro Name j Description Acct# / Proj Code Amount Chec Num jypg Check Total: 184.11 AP- 00078300 MW SHARP, KATHY ADMINISTRATION TRAVEUMEETINGS 1021 - 8200 45.39 SHARP, KATHY ADMINISTRATION TRAVEUMEETINGS 2021 - 6200 45.39 Check Total: 90.78 AP- 00078301 MW SHIELDS HARPER & CO INC HEAVY MAINT GROUNDS & MNTC 1004 - 6042 161.94 Check Total: 161.94 AP- 00078302 MW SHOFF, ANN BALTEZORE GEN & ADMIN UB SUSPENSE 1000 - 2002 286.01 SHOFF, ANN BALTEZORE GEN & ADMIN UB SUSPENSE 2000 - 2002 286.01 Check Total: 572.02 AP-00078303 MW SIEMENS INDUSTRY INC. ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 1,468.80 Check Total: 1.468.80 AP- 00078304 MW SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 1007 - 6030 15.00 SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 2007 - 6030 88.00 Check Total: 103.00 AP- 00078305 MW SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 669.42 I v Check Total: 669.42 AP- 00078306 MW N I SIERRA NEVADA CONSTRUCTION GEN & ADMIN - REPL GEN, LPPS CONST RETAINAGE 1000 - 2605 - RGLPPS - 19,071.94 SIERRA NEVADA CONSTRUCTION ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 190,719.40 Check Total: 171.647.46 AP- 00078307 MW SIERRA NEVADA MEDIA GROUP DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 130.00 SIERRA NEVADA MEDIA GROUP DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 130.00 Check Total: 260.00 AP- 00078308 MW SIERRA SPRINGS PUMPS SUPPUES 1002 - 6520 11.44 SIERRA SPRINGS DIAMOND VLY RNCH SUPPUES 1028 - 6520 11.43 SIERRA SPRINGS CUSTOMER SERVICE SUPPUES 1038 - 6520 5.89 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 5.89 Check Total: 34.65 AP- 00078309 MW SIMONS, MARY CUSTOMER SERVICE MISC UAB CLAIMS 2038 - 4520 386.71 Check Total: 386.71 AP- 00078310 MW SMITH, JAMES DIAMOND VLY RNCH TRAVEL/MEETINGS 1028 - 6200 61.00 Check Total: 61.00 AP- 00078311 MW User: THERESA Report: OH_PMT_CLAIMS_BK Page: 9 Current Date: 01/27/2011 Current Time: 09:41:10 Vuma Department/ PyoJ Name Daacrkotion SOETERS -RUSE, VALERIE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE SOLBRIG, RICHARD ADMINISTRATION TRAVEUMEETINGS 1021 - 6200 SOLBRIG, RICHARD ADMINISTRATION TRAVEUMEETINGS 2021 - 6200 SOUND STRATEGIES /OFC INC. 010 SOUND STRATEGIES/OFC INC. 010 SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE PAYMENT OF CLAIMS GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 GEN & ADMIN REFUSE DISPOSAL 2000 - 6370 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 229.50 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 227.05 Check Total: 456.55 AP MW STOP LOSS INSURANCE SERVICES SELF FUNDED INS EXCESS INSURANCE 3000 - 6744 31,779.55 a Check Total: (a 31 AP 00078317 MW SUBSTITUTE PERSONNEL & ENGINEERING CONTRACT SERVICE 1029 - 4405 2,058.74 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 208.64 SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 208.64 SUBSTITUTE PERSONNEL & ENGINEERING - J-M PIPE FAILURE CONTRACT SERVICE 2029 - 4405 - MANVIL 56.02 SUBSTITUTE PERSONNEL & ENGINEERING CONTRACT SERVICE 2029 - 4405 252.09 SUBSTITUTE PERSONNEL. & ENGINEERING - WT METERING PRJ WTR METERING/NEW 2029 - 7078 - METERS 181.06 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 2037 - 4405 208.64 SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 2038 -4405 208.84 Check Total: 3.362.47 AP MW SUTER WALLAUCH CORBETT &ASSOC 010 CONTRACT SERVICE 1027 - 4405 1,225.00 SUTER WALLAUCH CORBETT &ASSOC 010 CONTRACT SERVICE 2027 - 4405 1,225.00 Check Total: 2.450.00 AP 00078319 MW SWAIN, CAROL GEN & ADMIN SUSPENSE 1000 - 2504 2,125.33 SYSTEMS TECHNOLOGY ASSOCIATES INC, INFORMATION SYS - IT STRATEGC PLN STR PLN IMPL User. THERESA CONTRACT SERVICE 1027 - 4405 CONTRACT SERVICE 2027 - 4405 Acct# / PrQj Code 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: 134.50 134.50 49.00 49.00 2,506.10 211.04 Check Total: 2,717,14 AP 00078315 MW Check Total: 2.125.33 AP 00078220 MW 1037 - 8078 - ITPLAN 6,900.00 Page: 10 Current Date: 01/27/2011 Report: OHHPMF_CLAIMS_BK Current Time: 09:41:10 Amount Check Num Iyg 200.00 200.00 AP- 00078312 MW 289.00 AP- 00078313 MW 98.00 AP-00078314 MW Vendor Name TAHOE BASIN CONTAINER SERVICE TAHOE BASIN CONTAINER SERVICE TAHOE BLUEPRINT TAHOE MOUNTAIN NEWS TAHOE MOUNTAIN NEWS TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY . TTEICHERT CONSTRUCTION TEICHERT CONSTRUCTION TEICHERT CONSTRUCTION THIEL, JOHN THOMAS HAEN CO INC THOMAS HAEN CO INC THOMPSON, ANDREW TOPHEALTH TOPHEALTH TRELLA, PHILIP User: THERESA Report: OH_PMT_CLAIMS _BK Department/ Proj Name GEN & ADMIN OPERATIONS UNDERGROUND REP DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL PUMPS ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP GEN & ADMIN GEN & ADMIN - WT METERING PRJ ENGINEERING - WT METERING PRJ PAYMENT Of CLAIMS Description REFUSE DISPOSAL SLUDGE DISPOSAL PIPE/CVRS /MHLS PUB RELATIONS PUB RELATIONS PUMP STATIONS BUILDINGS SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY SADDLES INV CONST RETAINAGE WTR METERING/NEW GEN & ADMIN SUSPENSE GEN & ADMIN - IROQUOIS BSTR ST CONST RETAINAGE ENGINEERING - IROQUOIS BSTR ST BSTR STN IROQ CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ADMINISTRATION SUBSCRIPTIONS ADMINISTRATION SUBSCRIPTIONS OPERATIONS TRAVELJMEETINGS Acct# / Proj Code 1000 - 6370 1006 - 6652 1001-6052 1002-6051 1006 -6200 Check Total: Check Total: Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: Check Total: Check Total: Check Total: Page: 11 Current Date: 01/27/2011 Current Time: 09:41:10 Amount feheraNwn Iy�g 6.900.00 AP-00078320 MW 260.00 8,057.00 8.317.00 AP- 00078321 619.55 619.55 AP- 00078322 325.00 325.00 650.00 AP- 00078323 2.79 2.79 AP- 00078324 1003 - 6041 2,392.50 1003 - 6075 35.61 2003 - 6075 35.60 Check Total: 2.463.71 AP- 00078325 MW 2000 - 0407 17,499.92 2000 - 2605 - METERS - 1,252.74 2029 - 7078 - METERS 7,554.80 Check Total: 23.801.98 AP-00078326 MW 1000 - 2504 10,298.09 Check Total: 10.298.09 AP-00078221 MW 2000 - 2605 - IQBSTR 4,027.84 2029 - 8967 - IQBSTR 30,278.44 Check Total: 27.250.60 AP- 00078327 MW 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00078328 MW 1021 - 4830 62.37 2021 - 4830 62.37 124.74 AP- 00078329 298.00 298.00 AP- 00078330 M MW MW MW MW MW Vendor Name Department / Proj Name Deecr o iPU R Acct# / Proj Code UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742 Check Total: 414.00 AP 00078331 MW USA BLUE BOOK PUMPS PUMP STATIONS 1002 - 6051 201.63 USA BLUE BOOK HEAVY MAINT GROUNDS & MNTC 1004 - 6042 69.41 USA BLUE BOOK OPERATIONS GROUNDS & MNTC 1006 - 6042 20.39 USA BLUE BOOK UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 212.64 USA BLUE BOOK PUMPS SMALL TOOLS 2002 - 6073 250.75 WASTEWATER TECHNOLOGY TRAINERS OPERATIONS WEDCO INC ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 74.02 WEDCO INC ELECTRICAL SHOP BUILDINGS 2003 - 6041 4.61 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 35.76 Check Total: 114.39 AP 00078334 MW WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 3,723.00 _ ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 8,951.78 'WESTERN ENERGETIX INC PUMPS DIESEL 1002 - 4620 100.62 WESTERN ENERGETIX INC PUMPS DIESEL 2002 - 4620 100.62 Check Total: 12.876.02 AP 00078335 MW WESTERN NEVADA SUPPLY PUMPS PUMP STATIONS 1002 - 6051 909.63 Check Total: XEROX CORP UNDERGROUND REP SERVICE CONTRACT 1001 - 6030 XEROX CORP UNDERGROUND REP SERVICE CONTRACT 2001 - 6030 ZEE MEDICAL INC ZEE MEDICAL INC User. THERESA Report: OB_PMT_CLAIMS_BK GEN S ADMIN GEN & ADMIN PAYMENT OF CLAIMS SAFETY/EQUIPIPHY SAFETY/EQUIP/PHY Page: TRAVEL/MEETINGS 1006 - 6200 12 1000 - 6075 2000 - 6075 Amount Check/km Iv 414.00 Check Total: 754.82 AP 00078332 MW 3,075.00 Check Total: 3.075.00 AP 00078333 MW Check Total: Check Total: Grand Total: Clestasibales t11127124141 Current Thne: 09:41:10 909.63 AP- 00078336 MW 13.61 13.63 27.24 AP 00078337 MW 437.42 437.40 874.82 AP 00078338 MW 1,059,643.60 South Tahoe P.U.D. 01/19/11 I P CHECK REGISTER clam RB SIER WED, JAN 19, 2011, 3:58 HV - -I : T - - -1�: GL JL - -lac: CTSTIE-- - -dab: 471282 #J062--- -ping: EL{200 <1.30 > - -fit Check Payee ID. Payee NEM Date Check Pirnlult Type Subs Rel To Nate AP00078210 V48336 LIBERTY ENEMY 01/19 AP00078211 WID.EN BCa Void - E rl of Bcx Check 0 • /11 GRAND TOTALS: 'Ibtal Void Machine Written 'Ibtal Void Ind Written Ibtal Machire Written 'Ibta7. Hand Written Tbtal Reversals 'Ibtal Cancelled GRAND TOTAL 2,674.00 Ma IP 0.00 IN IP Void 0.00 0.00 2,674.00 0.00 0.00 0.00 2,674.00 Number of Checks Processed: Natter of Checks Processed: Number of Checks Processed: Number of Checks Processed: tither of Checks Processed: Number of Checks Processed: 1 0 1 0 0 0 id: CIQ - - 1 L South Tahoe P.U.D. 01/2011 WID Tics) & REVERS A/P MEEK REGESBER MY, MN 20, 2011, 1:32 PM - -Xaq: - -leg: GE, JL - - CNSTIE - - -- cib: 471327 1 Clock ID. � #J073 - -- 1�: E�t200 c7..30 > - ->:�t id: -- Pe w Late Check Pmaaat Type Slabs Rel. Zb Note AP00076799 B40200 281.00 RV IR AP00077968 V48330 ti.laK, Dan C & M EOM D JI GRAND TOTALS: Ibtal Void amine Written Total Void Hard Written Tbtal !thine Written T:Dtal Hand Written Ibtal Reversals Zbtal Ccmoe7led GRAND TOTAL 08/ 01/06/11 162.81 RV 0.00 0.00 0.00 0.00 443.81 0.00 443.81 TR Reversed Reversed limber of Checks Processed: Number of Checks Processed: Umber r of Checks Processed: after of Checks Processed- hinter of Checks Processed: ti=ger of Cracks Processed- 0 0 0 0 2 0 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 140 TO: Board of Directors FROM: Bradley Herrema, Legal Counsel MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: United States of America v. Alpine Land & Reservoir Co., et al., Civil Action No. 3:73 -cv- 00183 -LGD, Subfile 3:73 -cv- 00207 -LDG, United States District Court for the District of Nevada. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES L NO CHIEF FINANCIAL OFFICER: YES NO -79- 0"nW Manager Ridwki K S* ig o ut h T ahoe .Jiff) R..)OIIE6 Public Utility ni5tric�t "�'' ` Mw 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Phone 530 544 -6474 - Fax 530 541 -0614 - www.stpud.us BOARD AGENDA ITEM 140 TO: Board of Directors FROM: Bradley Herrema, Legal Counsel MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: United States of America v. Alpine Land & Reservoir Co., et al., Civil Action No. 3:73 -cv- 00183 -LGD, Subfile 3:73 -cv- 00207 -LDG, United States District Court for the District of Nevada. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES L NO CHIEF FINANCIAL OFFICER: YES NO -79- 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Thane 530 544 -6474 - Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: ES NO CHIEF FINANCIAL OFFICER: YES NO -81- General Manager Rich" K solint out Tahoe Ja "r S Jone Public Utility district Eficsc.m6r 1275 Meadow Crest Drive - 5outh Lake Tahoe - CA 96150 -7401 Thane 530 544 -6474 - Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 14b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United States District Court for the Central District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: ES NO CHIEF FINANCIAL OFFICER: YES NO -81- General Manager WoM K Solbrlg South Tahoe Public Utility District Chris Wait, James K Jones Mary Lou Mosbacher Dais Visa EAG5Gh2fCr 1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.u5 BOARD AGENDA ITEM 14c TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES_ NO CHIEF FINANCIAL OFFICER: YES NO -83- 12'75 Meadow Crest Drim • nth Lake Tahoe • CA 961150 Rona 530 544 -6474 • Fox 530 541.0614 BOARD AGENDA ITEM 14d TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -85- General Manager Richard H. Solbrig Directors 5o Tah oe Chris Cefalu James R. Jones r `�y. TA Y 1 [�Ii f� utt f ` Pi f" F k� Mary Lou Mosbacher Dale Rise iV� [ IR V v Eric Schafer 12'75 Meadow Crest Drim • nth Lake Tahoe • CA 961150 Rona 530 544 -6474 • Fox 530 541.0614 BOARD AGENDA ITEM 14d TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: February 3, 2011 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: Richard Solbrig /General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -85-