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11-18-10c SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT NOVEMBER 18, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, November 18, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, Schafer. Mosbacher was absent. STAFF: Solbrig, Sharp, Hughes, Bledsoe, Bergsohn, Johnson, Ryan, Hussmann, Attorney Herrema, ROLL CALL Ivo Bergsohn led the pledge to the flag. PLEDGE OF ALLEGIANCE Moved Schafer/ Second Jones / Mosbacher Absent / CONSENT CALENDAR Passed to approve the Consent Calendar as submitted: a. Luther Pass Pump Station (LPPS) Standby Power - (1) Approved Change Order No. 3 to Sierra Nevada Construction, Inc., in the amount of $13,403.20; and (2) Added four (4) calendar days to the contract time; b. 2010 Echo View Tank Sitework Project - (1) Approved Change Order No. 1 for K.G. Walters Construction Company, as a credit to the District in the amount of <$52,013.46>; (2) Approved the Partial Closeout Agree- ment and Release of Claims; and (3) Authorized staff © to file a Partial Notice of Completion with the El Dorado County Clerk. 0 REGULAR BOARD MEETING MINUTES - NOVEMBER 18, 2010 PAGE - 2 ITEMS FOR BOARD ACTION Per the Board's direction at the November 4 Board meeting, this amendment states that any property owner who can demonstrate the unreported sewer connection existed prior to their purchase of the property will be subject to no fees, charges or penalties, and will only be required to pay the appropriate annual sewer service charge going forward. Moved Schafer / Second Cefalu / Jones Voted No / Mosbacher Absent / Passed to enact Ordinance No. 525-10 amending Section 4.6.7 of the Administrative Code regard- ing unreported connections and discharges. ORDINANCE 525-10: UNREPORTED CONNECTIONS AND DISCHARGES The District received applications from 20 general HEADWORKS REPLACEMENT PHASE II contractors for pre -qualification for this project. After PROJECT careful review, scoring and deliberation, staff recom- mended 16 of the 20 applicants for pre -qualification to bid on the project. The District received applications from 6 SCADA integrators for pre -qualification for this project. Staff recommended 4 0 of the 6 applicants for pre -qualification to bid on the project. Disqualified applicants had the right to appeal and after deliberations by the Appeals Panel, 1 general contractor and 1 SCADA integrator were determined to be qualified to bid on the projects (for a total of 17 general contractors and 5 SCADA integrators.) c Moved Schafer / Second Jones / Mosbacher Absent / Passed to: (1) Approve staff's recommended list of pre- qualified general contractors and SCADA integrators for bidding on the Headworks Replacement Phase II project; and (2) Authorized staff to advertise for bids. The District's Plan Document was reviewed by staff and BB&H Benefits Design. BB&H provided language for the plan that needed to be added and/or deleted due to the recent enactment of the Health Care Reform. The Union has reviewed and agreed to the proposed changes that were recommended. The main changes were elimination of the lifetime maximum limit, and coverage of dependents up to age 26. It was also determined the plan is a grand- fathered plan under the law. Items in the Wellness Guidelines EMPLOYEES' BENEFIT PLAN 0 c REGULAR BOARD MEETING MINUTES - NOVEMBER 18, 2010 PAGE - 3 were also adjusted, as recommended by a panel of EMPLOYEES' BENEFIT PLAN physicians and agreed upon by the Union. (continued) Moved Schafer / Second Cefalu / Mosbacher Absent / Passed to update the Plan Document to reflect changes required by the recent enactment of Health Care Reform. Moved Schafer / Second Cefalu/ Mosbacher Absent / PAYMENT OF CLAIMS Passed to approve payment in the amount of $1,721,696.05. Water and Wastewater Operations Committee: The committee met on November 15. Minutes of the meeting are available upon request. It was noted that the grant application for future water meter installation projects was denied. Lukins Ad Hoc Committee: The committee has not met. Staff distributed a draft "Think Piece" to the Board for their review and comment prior to sharing it with the City and Lukins. It addresses long-range planning, identifies possible funding sources for improvements, and phased acquisition. Improvements made will be owned by the District. The Board discussed the timeline for public involvement. The Ad Hoc Committee was directed to review any changes made to the Think Piece after its distribution. The agency met November 10 to consider policy issues. A candidate for the general manager position was selected, and an offer will be made. President Rise reported he serves on the City Contractor Board of Appeals and will relay that their idea to use gray water for irrigation is prohibited in the Tahoe Basin due to the Porter Cologne Act. He also reported on the concerns property owners have with the marijuana ordinance, that he attended a pipe bursting class at the District, and on his ideas on how the District can help stimulate the local economy. Richard Solbrig reported the District, along with various other agencies, was invited to present information to the new City Council board members as part of their orientation process. BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS GENERAL MANAGER REPORT REGULAR BOARD MEETING MINUTES - NOVEMBER 18, 2010 PAGE - 4 Chief Financial Officer: Paul Hughes gave an update on the Aspen low income housing project and his meeting with the project manager. STAFF REPORTS 3:30 - 3:35 P.M. MEETING BREAK AND ADJOURN- MENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators - Unrepresented Employee Position: General Manager Agency Negotiators: Board of Directors Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055-GW, United States District Court for the Central District of CA Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Agency Negotiators: Richard Solbrig/General Manager, Board of Directors Employee Organization: Management Unit Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators Agency Negotiators: Richard Solbrig/General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 REGULAR BOARD MEETING MINUTES - NOVEMBER 18, 2010 PAGE - 5 ® 4:40 P.M. • c ATTEST: - _ <L. ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District Kathy Shar Jerk of the Bard South Tahoe Public Utility District DATE: 1 1- k S.} - I O BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.