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12-16-100 SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 16, 2010 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, December 16, 2010, 2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA CBOARD OF DIRECTORS: President Rise, Directors Cefalu, Mosbacher, Schafer, Jones 0 STAFF: Solbrig, Sharp, Sciuto, Hughes, Thiel, Hoggatt, Bledsoe, Henderson, Ryan, Cocking, Rasmussen, Nolan, Bergsohn, Attorney Herrema GUESTS: Larry Mace, Partner, Grant Thornton ROLL CALL Jim Hoggatt led the pledge to the flag. PLEDGE OF ALLEGIANCE Director Jones questioned how the money paid to TRPA CONSENT CALENDAR (Consent Item e.) was used. Staff responded it is a transportation mitigation fee and there is no sunset date. He suggested that staff ask TRPA for a report regarding the use of the funds. Moved Jones /Second Schafer / Passed Unanimously to approve the Consent Calendar as submitted: a. Lake Tahoe Boulevard 12 -Inch Steel Waterline Replacement and Highway 50 Utility Relocation Project - Approved Change Order No. 1 to Teichert Construction, in the amount of $1 14,664.97; REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 2 0 b. Luther Pass Pump Station Standby Power Generation CONSENT CALENDAR Facility - (1) Approved Change Order No. 4 to Sierra (continued) Nevada Construction, Inc., in the amount of $30,567.24; and (2) Added ten (10) calendar days to the contract time; c. Headworks Replacement Project - Approved proposal from Hauge Brueck for additional consulting services for the environmental permitting process, in the amount of $4,250; d. 2010 Meyers Waterline Replacement Project - Approved Change Order No. 2 to Campbell Construction Company, Inc., in the amount of $67,644.43; e. Tahoe Regional Planning Agency Mitigation Payment - Authorized payment to TRPA for 5% mitigation fees on new sewer connections, in the amount of $17,552.10; f. Ordinance No. 526-10: Water Capacity Charge - Enacted Ordinance postponing the increase in water capacity charges scheduled for January 1, 2011, until July 1, 2011; g. Ordinance No. 527-10: Sewer Capacity Charge - Enacted Ordinance postponing the increase in sewer capacity charges scheduled for January 1, 2011, until July 1, 2011; h. Approved Regular Board Meeting Minutes: November 18, 2010. President Rise requested that the District information officer submit a Public Service Announcement to inform the public that the increases in water and sewer capacity charges were postponed. Larry Mace, Grant Thornton, reviewed the results of the PRESENTATION: REPORT ON 2010 2010 financial audit, and reported a clean opinion was FISCAL YEAR FINANCIAL STATEMENT issued. He reviewed a few adjustments that were made. AUDIT In addition to the regular audit, a single audit, which is a federally mandated examination of federal grants, was performed on two federal grants and found no findings or question costs. They made the determination that the District is a low-risk auditee, and that classification will save audit costs by 50% in the subsequent year. He 0 complimented staff for their management of the federal grant funds. 0 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 3 ITEMS FOR BOARD ACTION Lynn Nolan gave a PowerPoint presentation covering the Integrated Regional Water Management Partner- ship. She reviewed the history of the group and their current efforts to obtain additional grant funding. Each partner submits their projects and the group determines ranking. Then they seek funding sources, and the Proposition 84 grant is one source. The grant requires a match, which would be covered by three of the partners who have the largest projects, so the District will not be required to pro- vide a match for its water conservation project if it is selected for funding. The District is the lead agency for grant administration and will receive 5% of the total grant amount awarded. Moved Jones / Second Schafer / Passed Unanimously to adopt Resolution No. 2886-10 approving the grant application to the California Department of Water Resources for funding. Richard Solbrig reviewed key changes to the MOU which Qwill be in effect through June 20, 2012, and contains no UNDERSTANDING salary changes, and no change to the self-insured health plan. The voluntary benefit of the Health Improvement Program was added in the contract. RESOLUTION NO. 2886-10: TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT PARTNERSHIP - GRANT APPLICATION MANAGEMENT MEMORANDUM OF c Moved Mosbacher / Second Cefalu / Passed Unanimously to approve the Management Memorandum of Understand- ing extending contract to June 20, 2012. Moved Mosbacher / Second Cefalu / Passed Unanimously ELECTION OF OFFICERS: BOARD that Dale Rise serve as Board President for 2011 calendar PRESIDENT year. Moved Rise / Second Cefalu / Passed Unanimously that Mary Lou Mosbacher serve as Board Vice President for 2011 calendar year. ELECTION OF OFFICERS: BOARD VICE PRESIDENT Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $1,090,410.67. Water and Wastewater Operations Committee: The committee met on December 13. Minutes of the meeting are available upon request. Finance Committee: The committee met December 16 with Grant Thornton to discuss results of the 2010 financial audit. BOARD MEMBER STANDING COMMITTEE REPORTS 0 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 4 President Rise attended the December 8 agency board meeting. The contract for the new general manager was approved. Director Jones reported the new general manager, Dave Eggerfon, is an attorney, and knows water rights at the state level. Director Jones reported: he gave his MTBE litigation documents to staff, and suggested the District's history be updated; on his attendance at the recent ACWA (Association of California Water Agencies) conference and at the water quality committee meetings. Director Mosbacher reported: on problems the snow removal contractor at Fallen Leaf Lake was having with the homeowners association; suggested staff look into bill pay by telephone feature; that the county CAO resigned; water basics are taught to third graders now. Director Schafer reported: the District should ask for a written commitment from EI Dorado County to enter into the partnership with the IRWMP grant group so the process mk is not jeopardized by their indecision; that he participated in a CASA (California Association of Sanitation Agencies) teleconference re: the Washington D.C. conference in March; and that he will attend the CASA conferences January 12-14 and April 27-29. President Rise reported: on the orientation presentations made to the new city council, including the District's; on his attendance at the ECC (Employee Communications Committee meeting; the District training conference; on the City Council swearing-in; that Ginger Huber with El Dorado County Health Department is retiring; on efforts underway to convince Barton to change the fees charged to employees; suggested staff obtain "Poverty to Prosperity" from Lake Tahoe Community College to view at a future Board meeting. General Manager: Richard Solbrig reported local agencies were invited to participate in the orientation session held for the City Council. He presented information about the District and how it interacts with the City. Legal Counsel: Brad Herrema reported a group called ®California Aware sent communications warning of their intent to bring litigation for violations of the Brown Act related to posted meeting agendas. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS GENERAL MANAGER REPORT ATTORNEY REPORT REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 5 ®The Board did not enter into closed session to discuss items ADJOURNMENT listed on the agenda. The meeting was adjourned at 3:40 p.m. ATTEST: Kathy Shar South Taho 0 Dale Rise, Board President South Tahoe Public Utility District Jerk of the B&4 rd ublic Utility District 0 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 3 ITEMS FOR BOARD ACTION Lynn Nolan gave a PowerPoint presentation covering the Integrated Regional Water Management Partner- ship. She reviewed the history of the group and their current efforts to obtain additional grant funding. Each partner submits their projects and the group determines ranking. Then they seek funding sources, and the Proposition 84 grant is one source. The grant requires a match, which would be covered by three of the partners who have the largest projects, so the District will not be required to pro- vide a match for its water conservation project if it is selected for funding. The District is the lead agency for grant administration and will receive 5% of the total grant amount awarded. Moved Jones / Second Schafer / Passed Unanimously to adopt Resolution No. 2886-10 approving the grant application to the California Department of Water Resources for funding. Richard Solbrig reviewed key changes to the MOU which Qwill be in effect through June 20, 2012, and contains no UNDERSTANDING salary changes, and no change to the self-insured health plan. The voluntary benefit of the Health Improvement Program was added in the contract. RESOLUTION NO. 2886-10: TAHOE SIERRA INTEGRATED REGIONAL WATER MANAGEMENT PARTNERSHIP - GRANT APPLICATION MANAGEMENT MEMORANDUM OF c Moved Mosbacher / Second Cefalu / Passed Unanimously to approve the Management Memorandum of Understand- ing extending contract to June 20, 2012. Moved Mosbacher / Second Cefalu / Passed Unanimously ELECTION OF OFFICERS: BOARD that Dale Rise serve as Board President for 2011 calendar PRESIDENT year. Moved Rise / Second Cefalu / Passed Unanimously that Mary Lou Mosbacher serve as Board Vice President for 2011 calendar year. ELECTION OF OFFICERS: BOARD VICE PRESIDENT Moved Schafer / Second Cefalu / Passed Unanimously PAYMENT OF CLAIMS to approve payment in the amount of $1,090,410.67. Water and Wastewater Operations Committee: The committee met on December 13. Minutes of the meeting are available upon request. Finance Committee: The committee met December 16 with Grant Thornton to discuss results of the 2010 financial audit. BOARD MEMBER STANDING COMMITTEE REPORTS 0 REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 4 President Rise attended the December 8 agency board meeting. The contract for the new general manager was approved. Director Jones reported the new general manager, Dave Eggerfon, is an attorney, and knows water rights at the state level. Director Jones reported: he gave his MTBE litigation documents to staff, and suggested the District's history be updated; on his attendance at the recent ACWA (Association of California Water Agencies) conference and at the water quality committee meetings. Director Mosbacher reported: on problems the snow removal contractor at Fallen Leaf Lake was having with the homeowners association; suggested staff look into bill pay by telephone feature; that the county CAO resigned; water basics are taught to third graders now. Director Schafer reported: the District should ask for a written commitment from EI Dorado County to enter into the partnership with the IRWMP grant group so the process mk is not jeopardized by their indecision; that he participated in a CASA (California Association of Sanitation Agencies) teleconference re: the Washington D.C. conference in March; and that he will attend the CASA conferences January 12-14 and April 27-29. President Rise reported: on the orientation presentations made to the new city council, including the District's; on his attendance at the ECC (Employee Communications Committee meeting; the District training conference; on the City Council swearing-in; that Ginger Huber with El Dorado County Health Department is retiring; on efforts underway to convince Barton to change the fees charged to employees; suggested staff obtain "Poverty to Prosperity" from Lake Tahoe Community College to view at a future Board meeting. General Manager: Richard Solbrig reported local agencies were invited to participate in the orientation session held for the City Council. He presented information about the District and how it interacts with the City. Legal Counsel: Brad Herrema reported a group called ®California Aware sent communications warning of their intent to bring litigation for violations of the Brown Act related to posted meeting agendas. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS GENERAL MANAGER REPORT ATTORNEY REPORT REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2010 PAGE - 5 ®The Board did not enter into closed session to discuss items ADJOURNMENT listed on the agenda. The meeting was adjourned at 3:40 p.m. ATTEST: Kathy Shar South Taho 0 Dale Rise, Board President South Tahoe Public Utility District Jerk of the B&4 rd ublic Utility District DATE: BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE. NAME & TITLE (PLEASE PRINT) COMPANY ADDRESS PHONE # & FAX # EMAIL ADDRESS