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01-06-110 SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard SolbriR, General Manaver Dale Rise, President BOARD MEMBERS James R. Jones, Director Eric W. Schafer, Director Paul Sciuto, Assistant General Manager Mary Lou Mosbacher, Vice President Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 6, 2011 MINUTES BOARD OF DIRECTORS: ROLL CALL President Rise, Directors Cefalu, Mosbacher, Schafer, Jones STAFF: Solbrig, Sharp, Sciuto, Hughes, Bergsohn, Bledsoe, Cocking, Curtis, Hussmann, Thiel, Attorney Herrema GUESTS: John Runnels John Runnels led the pledge to the flag. • Consent Item b. - 2010 Water Meter Installation Project - Phase 1 - Staff requested this item be removed from the agenda. It will be placed on a future agenda for consideration. • Consent Item d. - Lake Tahoe Boulevard 12" Steel Water- line Replacement and Highway 50 Utility Relocation Projects - Staff requested Actions 2 & 3 be deleted at this time (Closeout Agreement, and Notice of Completion). President Rise brought the following Consent Items forward for discussion/separate action: • Consent Item f. - 2011 Washington D.C. Legislative Advocacy • Consent Item g. - Association of California Water Agencies 2011 Annual Membership Dues PLEDGE OF ALLEGIANCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR c REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 2 • Consent Item a. - 981 Iron Mountain Road, APN 33-572-04 - Director Mosbacher commented the Fire Marshall should be billed for requiring that a fire service be installed, and then changing his mind one year after the installation was completed. She will express her sentiment to the Fire Marshall during their next Board meeting. • Consent Item e. - In response to a question by Director Rise, Ivo Bergsohn clarified the difference between this item and a similar one previously brought to the Board. Moved Schafer / Second Rise / Passed Unanimously to approve the Consent Calendar as amended: a. 981 Iron Mountain Road, APN 33-572-04 - Waived remaining time and material charges on customer account; b. Consent item removed; c. 2010 Water Meter Installation Project - Phase 2 - Approved Change Order No. 3 to Campbell Construction Company, Inc., in the amount of $12,970.14; d. Lake Tahoe Boulevard 12" Steel Waterline Replace- ment and Highway 50 Utility Relocation Projects - Approved Change Order No. 2 to Teichert Construction in the amount of $52,360.71; e. California Statewide Groundwater Elevation Monitoring (CASGEM) Monitoring Entity Notification - Authorized staff to volunteer the District to participate as a monitoring entity in the CASGEM Program for the Tahoe Valley -South Groundwater Basin; f. See Consent Items Brought Forward; g. See Consent Items Brought Forward. CONSENT CALENDAR CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION / SEPARATE BOARD ACTION President Rise received clarification from staff and 2011 WASHINGTON D.C. LEGISLATIVE Board members regarding the value and benefits ADVOCACY derived from maintaining the contract with repre- (Consent Item. f.) sentatives in Washington, D.C. The idea of cost sharing with other agencies was also discussed. REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 3 Moved Jones / Second Schafer / Passed Unanimously to authorize execution of contract with ENS Resources, Inc., in the amount of $76,994. President Rise inquired about the feasibility of cost sharing ACWA dues with participants of the County Water Agency. It was explained that the dues are based on each agencies entire budget and is not likely that cost sharing could apply. Staff will verify this. Moved Jones / Second Schafer / Passed Unanimously to approve payment to ACWA in the amount of $17,135. 2011 WASHINGTON D.C. LEGISLATIVE ADVOCACY (Consent Item. f. - continued) ACWA (ASSOCIATION OF CALIFORNIA WATER AGENCIES) 2011 ANNUAL MEMBERSHIP DUES (Consent Item g.) President Rise was presented with a token of appreciation PRESENTATION for serving as Board President for 2010. ITEMS FOR BOARD ACTION Staff reviewed the terms of the five- year contract which GENERAL MANAGER CONTRACT included no salary increase over prior year, an additional RENEWAL day of vacation to reflect similar terms of all other employees, 40 hours of administrative leave, and severance pay was changed from four to eight months. Moved Rise / Second Mosbacher / Passed Unanimously to approve and authorize execution of five-year contract for General Manager. President Rise requested that payment of CASA (California PAYMENT OF CLAIMS Association of Sanitation Agencies) dues for next year be placed on the action calendar for discussion prior to renewal of membership dues. Moved Mosbacher / Second Cefalu / Passed Unanimously to approve Payment of Claims in the amount of $2,357,362.15. Lukins Brothers Water Company Ad Hoc Committee: Richard Solbrig reported the "think piece" was distributed to the City Manager for review and comment. Water and Wastewater Operations Committee: The committee met on January 3. Minutes of the meeting are available upon request. Director Cefalu reported proponents for the Aspens low- income housing project requested that the District consider another proposal. A meeting will be held soon to discuss the matter. BOARD MEMBER AD HOC COMMITTEE REPORTS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS • c REGULAR BOARD MEETING MINUTES - JANUARY 6, 2010 PAGE - 4 Director Schafer reported on tax provisions that will expire, and on highlights from the recent ACWA newsletter. He urged Board members to contact staff in advance if they have questions about items on the agenda. Richard Solbriq reported the District received a commendation from the State Highway Patrol for compliance with commercial driving standards. Chief Financial Officer: Paul Hughes reported the budget cycle is underway and Board members may submit ideas, items, etc. for consideration prior to the next Finance Committee meeting. Directors gave several suggestions for long-term infrastructure financing and other cost cutting measures for consideration. President Rise announced the committee assignments for 2011 would remain the same. Standing Committees: Executive Committee - Rise, Mosbacher Finance Committee - Schafer, Cefalu Water and Wastewater Operations Committee - Jones, Rise Planning Committee - Schafer, Mosbacher District Information Officer: Dennis Cocking reported on the status of federal funding. Clerk of the Board: Kathy Sharp reported on various options to honor outgoing board members, as requested by President Rise. It was the consensus of the Board to continue the practice of presenting Board members who served four-year terms with a framed resolution of appreciation. Honoring of short-term Board members will be decided on a case-by-case basis. 3:50 - 4:00 P.M. 4:00 P.M. 4:15 P.M. BOARD MEMBER REPORTS (continued) GENERAL MANAGER REPORT STAFF REPORTS 2011 BOARD MEMBER STANDING COMMITTEE ASSIGNMENTS STAFF REPORTS MEETING BREAK ADJOURNMENT TO CLOSED SESSION RECONVENED TO OPEN SESSION REGULAR BOARD MEETING MINUTES - JANUARY 6, 2011 PAGE - 5 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION Moved Schafer / Second Cefalu / Passed Unanimously to authorize staff to complete the purchase of real property for $140,000 plus estimated closing costs not to exceed $5,000. No reportable Board action. No reportable Board action. 4:15 P.M. 2 ® ATTEST: �� Kathy Sharp, Qlerk of the Bard South Tahoe Public Utility District Pursuant to Government Code 54956.8/Property Negotiations Negotiating Parties: District Staff, Vivian Siefert/Century 21 Tahoe Paradise Property Identification: 1553 Grizzly Mountain Under Negotiation: Property Purchase and Terms of Payment Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel -Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex ret. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California Pursuant to Government Code Section 54957/Public Employee Evaluation Unrepresented Employee: General Manager Agency Negotiators: GM Contract Ad Hoc Committee, Board of Directors ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District DATE: -. 1 BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.