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03-03-11• SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President James R. Jones, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President Eric W. Schafer, Director Chris Cefalu, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 3, 2011 MINUTES BOARD OF DIRECTORS: President Rise, Directors Cefalu, Schafer ®Director Jones was excused, Director Mosbacher was absent. STAFF: Solbrig, Whalen, Sciuto, Hughes, Bledsoe, Bird, Swain, Frye, Brown, P. Lavallee, Attorney Herrema. GUESTS: Shellan Rodriquez/Project Manager, Pacific West Communities, Greg Whittaker, Hillary Hodges/City of South Lake Tahoe Planning Manager, Mike Burn/Field Representa- tive,Carpenters Union, Michael Turnquist, Ernie Claudio. Ernie Claudio led the pledge to the flag. Moved Schafer / Second Cefalu / Jones Excused / Mosbacher Absent / Passed to approve the Consent Consent Calendar as submitted: a. Alpine County's Summer 2011 Fish Purchases - Authorized payment to Alpine County in the amount of $48,000; b. 2011 Cathodic Protection Project - Approved proposal and authorized execution of a Task Order with JDH Corrosion Consultants for design of facility cathodic protection, in the amount not to exceed $69,000. ROLL CALL PLEDGE OF ALLEGIANCE CONSENT CALENDAR • REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 2 ITEMS FOR BOARD ACTION This item was originally on the Board's agenda on February 17, 2011. Shellan Rodriquez, project manager, Pacific West Communities, Inc., answered additional questions of the Board regarding the project. Mike Burn/Field Representative, Carpenters Union and Michael Turnquist, a local contractor, expressed their desire to have local workers employed on this project. Ms. Rodriquez indicated that the agreement with the Redevelopment Agency (RDA) will address that issue and it was suggested that the local carpenters union contact and work with the RDA. Hillary Hodges, City Planning Manager, who is taking over redevelopment functions for the City, reiterated the City's support and commitment for this project. Greg Whittaker, property owner, addressed the Board stating that this is the only project in the last ten years that has been permitted and would like to see the project completed. THE ASPENS OF SOUTH LAKE District Counsel suggested that if the Board is to approve a commitment letter, that it include an indemnification provision in the final agreement, that would require the developer to indemnify the District for the costs of defending against any challenge regarding gifting of public funds; and that it also include the District's support was contingent on no court finding that the deferral was outside the District's powers. The Assistant Clerk read a letter out loud submitted by Director Jones voicing his opposition to the project. Moved Cefalu / Second Schafer / Jones Excused / Mosbacher Absent / Passed to authorize staff to work with District counsel to draft a commitment letter for Board President signature, approving deferral of water impact Fees and that it include the provisions as stated above. President Rise indicated that due to the fact two Board GRANICUS MEDIA EFFICIENCY SUITE members are not present, he would like to remove the voting portion of this item from the agenda, but still proceed with the presentation by the IS Department. IS Department demonstrated websites that use the Granicus agenda systems which included Tahoe City PUD, City of South Lake Tahoe, and Alpine County. Alpine County's system is "audio" only. Several questions by Board members were posed. It was the consensus of the Board to have IS staff obtain a formal quote from Granicus, look into exactly who does what, how involved it is, what parts would involve staff time and what C parts would be done by Granicus. Staff will bring this item back to the Board as an agenda item. No Board Action REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 3 Moved Schafer / Second Cefalu / Jones Excused / Mosbacher Absent / Passed to approve payment in the amount of $1,551,568.72. Water and Wastewater Operations Committee: The committee met on February 28. Minutes of the meeting are available upon request. Finance Committee: The committee met on February 18 for the budget review, and again on February 23 concern- ing the water rate study update. Board workshops will be conducted on both issues on March 7 and March 9. The District submitted a list of projects for the 2011/12 budget process in prioritized order consisting of: (1) Keller Tanks; (2) USFS Water Special Use Permit (SUP); (3) Arcflash Study; (4) Wildwood Phase 2 Waterline; (5) Hydro - Generation Project; (6) Water System Master Plan; (7) C -Line Hydro Study. The project list will be considered for approval at the April 13 water agency meeting. Approved projects will be incorporated into their budget process in May. President Rise reported on an incident of mistaken billing between Safeway and a rental property owner. Safeway will be refunded the over -payment of sewer charges. The property owner will receive a sewer unit count from District inspectors and be properly billed from this time forward. Richard Solbrig reported on two items: (1) At the Board meeting on March 17, the District will host a presentation of the "Poverty to Prosperity" documentary; and (2) Lukins Brothers Water Company has applied to the California Public Utilities Commission for authorization to charge a surcharge to customers for a $2M loan for the Phase 1 waterline upgrades. This equates to about $10-$11 per month for a single family residence for 20 years. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT BOARD MEMBER REPORTS GENERAL MANAGER REPORTS Chief Financial Officer: Paul Hughes reported on his ideas STAFF REPORTS regarding offering a program to customers for financing of capacity charges to try to stimulate construction. He requested feedback from Board members. It was the consensus of the Board to have him submit a written draft of his ideas for further discussion. REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 4 The Board did not enter into closed session to discuss items ADJOURNMENT ®listed on the agenda. The meeting was adjourned at 3:05 p.m. ATTEST: Kathy Sharp, rk of the Boar By: Chris Wha en, Assistant Board Clerk South Tahoe Public Utility District 0 0 Dale Rise, Board President South Tahoe Public Utility District DATE: ...3 0 l BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.