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AP 04-07-11
Richard Solbri. , General Mana • er Dale Rise, President James R. Jones, Director 1. ALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION . ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Request to Appear Before the Board Pg. 71 Received from Mike Dill, Aspen Environ- mental, Concerning Echo Creek Ranch (Tim Bledsoe) b. Payment of Claims Pg. 73 7. PRESENTATIONS a. SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, April 7, 2011 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California BOARD MEMBERS Eric W. Schafer, Director Paul Sciuto, Assistant General Mana • er Mary Lou Mosbacher, Vice President Chris Cefalu, Director Grant Echo Creek Ranch an Exception to Administrative Code, Rules and Regulations Regarding Location of Water Meter, Backflow Prevention Device, Allowing Echo Creek to Install Meter and Device on Echo Creek Ranch's Property Approve Payment in the Amount of $1,289,528.26 Water Rate Study Presentation and Discussion - HDR Engineering (Note: This item will include an in- depth, open discussion in order to gain a complete understanding of this issue. No action will be taken.) REGULAR BOARD MEETING AGENDA - APRIL 7, 2011 PAGE - 2 PRESENTATIONS (Continued) b. Water Conservation Program Update and Presentation (Sarah Jones) 8. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) 9. BOARD MEMBER AD HOC COMMITTEE REPORTS a. Legal Service Provider Ad Hoc Committee (Rise /Cefalu) 10. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 11. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 12. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) a. Lukins Water Company Update b. Meeting Held with TRPA and Special Districts re: Dedicated Project Review Planner for Public Infrastructure Projects 13. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. State and Federal Legislative Updates (Dennis Cocking) b. )time - c.3-. -Lez* 14. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 03/17/11 - Legal Service Providers Ad Hoc Committee Meeting 03/29/11 - Lukins /City /STPUD Meeting 03/30/11 - ECC (Employee Communications Committee) Meeting 04/04/11 - Water and Wastewater Operations Committee Meeting 04/05/11 - Special Districts Meeting with TRPA Executive Director Future Meetings / Events 04/13/11 - 10:00 a.m. - El Dorado County Water Agency Regular Meeting in Shingle Springs 04/13/11 - 9:00 a.m. - 12:00 p.m. / 1:00 p.m. - 4:00 p.m. Ethics Training in Alpine County 04/15/11 - 10:00 a.m. - 12:00 p.m. - Ethics Training at District 04/18/11 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 04/19/11 - 9:00 a.m. - Alpine County Supervisors Regular Meeting in Markleeville 04/21/11 - 8:00 a.m. - Heath Improvement 2 Quarter Kick -off & Blood Draw at District 04/21/11 - 2:00 p.m. - STPUD Regular Board Meeting at District 04/27/11 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District (President Rise is Board Representative) 04/28/11 - 8:00 a.m. - Health Improvement 2 Quarter Group Follow -up at District 15. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting April 21, 2011, 2:00 p.m.) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us ITEMS a. Temporary Help for Inspections Pg. 1 (James Cullen) b. Temporary Water Efficiency Technician Pg. 3 (Sarah Jones) c. Temporary Laboratory Intern Pg. 5 (Terry Powers) d. Temporary Help for Underground Repair Pg. 7 (Doug VanGorden) CONSENT CALENDAR APRIL 7, 2011 e. Temporary Help for Underground Repair Water Pg. 9 (Chris Stanley) REQUESTED ACTION Approve Contract with Substitute Personnel or Blue Ribbon for Two Temporary Employees, in the Estimated Amount of $45,000 Approve Contract with Substitute Personnel or Blue Ribbon for One Temporary Employee, in the Estimated Amount of $20,160 (Funded with Prop. 50 Grant Proceeds) Approve Contract with Substitute Personnel or Blue Ribbon for One Temporary Summer Employee, in the Estimated Amount of $11,000 Approve Contract with Substitute Personnel or Blue Ribbon for Two Temporary Employees, in the Estimated Amount of $70,000 Approve Contract with Substitute Personnel or Blue Ribbon for Two Temporary Employees, in the Estimated Amount of $70,000 f. Luther Pass Pump Station Standby Power (1) Approve Change Order No. 6 Pg. 11 Generation Facility to Sierra Nevada Construction, Inc., (Ivo Bergsohn) (2) Add Fifteen (15) Calendar Days to the Contract Time g. Luther Pass Pump Station Standby Power Authorize an Increase to Purchase Pg.15 Generation Facility Order P21709 to Update the Spill (Ivo Bergsohn) Prevention Control and Counter - Measure Plan, in the Amount not to Exceed $6,000 h. Headworks Replacement Project Certify the Mitigated Negative Pg. 17 (Julie Ryan) Declaration that was Prepared for the Headworks Project in Order to Comply with the California Environ- mental Quality Act Reserve Policy 25 (Paul Hughes) CONSENT CALENDAR - APRIL 7, 2011 i. Surplus Vehicles Pg.23 (Linda Brown) k. Grant Thornton Audit Contract for Fiscal Year Pg. 31 Ending June 30, 2011 (Paul Hughes) Board Policy 2140: Business Expense, Credit Card, Vehicle Use & Reimbursement Policy (Kathy Sharp) m. Regular Board Meeting Minutes: Pg. 59 March 3, 2011 (Kathy Sharp) n. Pg. 63 Regular Board Meeting Minutes: March 17, 2011 (Kathy Sharp) Authorize Baxtin Management Group to Auction District Surplus Vehicles Approve Minutes Approve Minutes PAGE - 2 Adopt Resolution No. 2888 -11 Adopt- ing a New Reserve Policy and Superseding Resolution No. 2801 -05 in its Entirety Authorize Execution of an Agree- ment with Grant Thornton to Perform Audit Services for Fiscal Year Ending June 30, 2011 Approve Amendments to be Consis- tent with the Employee Training and Travel Policy Concerning Reimburse- ments and Use of IRS Per Diem Methods The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the some time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Backup to any agenda item(s) not included with the Board packet will be made available when finalized at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (Le., disability- related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. South Tahoe Public Utility District BOARD AGENDA ITEM 4a TO: Board of Directors FROM: James W. Cullen, Inspections Supervisor MEETING DATE: April 07, 2011 ITEM - PROJECT NAME: Temporary Help for Inspections REQUESTED BOARD ACTION: Approve contract with Substitute Personnel or Blue Ribbon for two temporary employees, in the estimated amount of $45,000. DISCUSSION: These positions will replace old water meters and MXU's. They will notify customers, locate meter boxes, turn -off water, remove and replace meters and MXU's, turn -on water and record all information needed for reading. The Temporary employees will be utilized from approximately May 15, 2011, through October 15, 2011. SCHEDULE: Hire upon Board approval of contract. COSTS: $45,000 ACCOUNT NO: 2038 - 4405 BUDGETED AMOUNT REMAINING: $14,568 (2010/11); $49,825 (2011/12) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES f -I- CATEGORY: Water General Manager Rioawd H. 9olbrlg Directors Chris CASs Jame R. Jones Mary 1.4u Mosbadar Dais Rase Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us South Tahoe Public Utility District BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Sarah Jones, Water Conservation Specialist MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Temporary Water Efficiency Technician REQUESTED BOARD ACTION: Approve contract with Substitute Personnel or Blue Ribbon for one temporary employee, in the estimated amount of $20,160. DISCUSSION: The temporary employee will be employed from May 2011, through September 2011. They will be employed as a Water Efficiency Technician with the District's Water Conservation Program under the supervision of Sarah Jones, Water Conservation Specialist. This position is budgeted to be funded with supplemental Prop. 50 grant proceeds. SCHEDULE: May - September 2011 COSTS: $20,160 (estimated) ACCOUNT NO: 2038 - 6660 /WCPROG -OTHR BUDGETED AMOUNT REMAINING: $175,000 (2011/12) ATTACHMENTS: None CONCU WITH REQUESTED ACTION: GENRlAL YU NO CHIEF FINANCIAL OFFICER: YES " NO Genaral Manaear Rtohard H. Sol Diractore .Chris Candu Junes R Jones Mary Lou Mosbachar Pals Rise Eric Schafa 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.us —3— CATEGORY: Water South Tahoe 1 Public Utility District BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Terry Powers, Laboratory Director MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Temporary Laboratory Intern REQUESTED BOARD ACTION: Approve contract with Substitute Personnel or Blue Ribbon for one temporary summer employee, in the estimated amount of $11,000. DISCUSSION: The temporary employee will be employed from June 2011, through September 2011. The employee will collect field samples, perform lab test in the lab and in the field, respond to customer complaints, and various miscellaneous duties as assigned. This has been a recurring summer position for the past fifteen years and the cost has been included in the budget. SCHEDULE: Hire upon Board approval COSTS: $11,000 ACCOUNT NO: 1007/2007 - 4405 BUDGETED AMOUNT REMAINING: $4,500 (2010/11); $11,000 (2011 /12) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water & Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Rlohand H. Solbrig Piractors James R. Jones Mary Lou Moelsachar Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.etpud.us -5- South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Doug Van Gorden, Underground Repair Sewer Supervisor MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Temporary Help for Underground Repair Sewer REQUESTED BOARD ACTION: Approve contract with Substitute Personnel or Blue Ribbon for two temporary employees, in the estimated amount of $70,000. DISCUSSION: With approximately 15-20 percent of the collection system in easements, the clearing of these easements is an important and continual part of the overall maintenance of the collection system. The clearing of these easements is done by the use of two temporary help positions. These temporary employees locate manholes, clear and chip the brush, stake the location of the manholes and stencil the manhole number on the cover for easy recognition within the easements. They are also used as vacation stand -ins for regular employees on the Hydros and URS Construction Crew. The temporary employees will be utilized from May 1, 2011, through October 31, 2011. SCHEDULE: Hire by May 1, 2011 As stated above COSTS: $70,000 ACCOUNT NO: 1001 - 4405 BUDGETED AMOUNT REMAINING: $6,074 (2010/11); $50,000 (2011/12) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL. MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES Per- NO -7- CATEGORY: Sewer General Manager Rioharal H. Solbrig Directors .Chris Cantu James R. Jonas May i.ou Moebachar Dale Rise Eric Schafer South Ta Public Utility District BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Chris Stanley, Underground Repair Water Supervisor MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Temporary Help for Underground Repair Water REQUESTED BOARD ACTION: Approve contract with Substitute Personnel or Blue Ribbon for two temporary employees, in the estimated amount of $70,000. DISCUSSION: Staff is presenting the yearly request for two temporary help positions. These temporary employees assist with the workload in the water department which allows the department to meet the appropriate deadline for the construction season. The temporary employees will be utilized from May 1, 2011, through October 31, 2011. SCHEDULE: Hire by May 1, 2011 COSTS: $70,000 ACCOUNT NO: 2001 - 4405 BUDGETED AMOUNT REMAINING: $32,293 (2010/11 ); $52,000 (2011/12) ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES —9= NO NO CATEGORY: Water General Manager Rlchand H. 5olbrig Chris Wahl James R May Lou Moths dm. Milo Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541-0614' www.stpud.us South Ta Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -740 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.0 BOARD AGENDA ITEM 4f TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Luther Pass Pump Station (LPPS) Standby Power Generation Facility REQUESTED BOARD ACTION: (1) Approve Change Order No. 6 to Sierra Nevada Construction, Inc., in the amount of $11,474.35; and (2) Add fifteen (15) 'calendar days to the contract time. DISCUSSION: The itemized parts of Change Order No. 6 are as follows: Item 1, in the amount of $3,831.39, is to route the detection common alarm and tank level signal conductors for the 6,000 - gallon storage tank to the existing instrument panel, located along the north wall of the pump station. The power and control plans indicate that the instrument panel for the 6,000 - gallon diesel storage tank was to be located at the tank, west of the new generator building. Additional work is required to route the tank controls from the generator control panel to the instrument panel, at its proper location. The added labor and materials to complete these connections is an extra work item required to correct an omission in the original contract documents. Item 2, in the amount of $9,526.00 and add five (5) calendar days to the contract time, is to construct a soffit on the underside of the sound attenuation yard roofing. The District's Inspector requested that a soffit be added to the sound attenuation roof in order to prevent birds from nesting within the roof structure. Nesting birds can be a serious hazard and a long -term maintenance issue at the facility that can be avoided by constructing a soffit. The added labor, materials and hardware required to construct the soffit is an extra work item that was not part of the original contract documents. The added calendar days will change the project completion date, from March 18, 2011, to March 23, 2011, prior to scheduled work suspension. Item 3, in the amount of <$4,482.04 >, is a credit for replacement of a 12' x 60' containment tarp that was damaged beyond repair by the contractor during removal of the existing generator trailer on March 4, 2011. The credit represents the replacement cost to purchase a new containment tarp as specified in the original contract documents. General Manage Richard H. SOri Macron Chia Get* Janes R. Jona Mary s Oaks itla Eric Settee No Bergsohn April 7, 2011 Page 2 Item 4, in the amount of $2,599.00 and add twelve (12) calendar days to the contract time, is to replace the cyber lock sets installed for the new generator building and fire pump building. The specifications required that the Contractor install Videx Cyberlock CL -LF01 locksets. During construction, the District standard lockset changed to a Videx Cyberlock CL- 6P3WR. The requested change will allow the new building locksets to be consistent with the current District standard. The added labor and materials required to make this change is an extra work item that was not part of the original contract documents. The added calendar days will change the project completion date, from March 18, 2011, to March 30, 2011, prior to scheduled work suspension. Item 5, adds three (3) working days to the contract time for inclement weather on March 19th, 20th and 21st, 2011. The added working days will change the project completion date from March 30, 2011, to April 2, 2011, prior to scheduled work suspension. SCHEDULE: As soon as possible COSTS: $11,474.35 ACCOUNT NO: 1029- 8933 /RGLPPS BUDGETED AMOUNT REMAINING: $541,811 ATTACHMENTS: Change Order No. 6 (April 7, 2011) CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO fir CHIEF FINANCIAL OFFICER: YES NO -1.2- Authorized By STPUD Board President CHANGE ORDER NUMBER 6 Project: LPPS STANDBY POWER GENERATOR FACILITY Contractor: Sierra Nevada Construction. Inc. Date: 04.07.2011 PO #: P22641 The Contract Shall Be Changed As Follows: 1) Increase $3,831.39 to route the tank leak detection common alarm and tank level signal through the Generator Control Panel to the Pump Budding and connect the control signals to the local instrument panel in accordance with SNC Letter No. 29 (02/10/2011). The increase includes all additional labor, materials and contractor mark -up, complete and in- place in accordance with Letter 29- Additional Breakdown; 6000 Gal Tank Controls (2) (email from S. Taylor dated 03/4/11). Total Item 1 is $3,831.39 2) Increase $9,526.00 and add three (3) working days to construct an added soffit on the underside of the sound attenuation yard roofing, complete and in -place as per Information Bulletin No. 9 (02/10/11). The increase includes all additional labor, materials /hardware and contractor mark -up for this change in accordance with SNC Letter No. 30 (03/01/2011). The working days will add five (5) calendar days to the contract time, changing the project completion date from March 18, 2011 to March 23, 2011, prior to suspension. Total Item 2 is $9,526.00 TOTAL FOR CHANGE ORDER NO. 6, ITEMS 1 — 5 IS: $11,474.35 Original Contract Previous Change Order Current Contract THIS CHANGE ORDER New Contract Total $2,027,007.00 $87 141.44 $2,114,148.44 $11,474.35 $2,125 622.79 263 Calendar Days 112 Calendar Days 375 Calendar Days 15 Calendar Days 390 Calendar Days Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price andtor contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: Date: Accepted By Contractor Date: Reviewed By -13- 1 3) Deduct $4,482.04 as a credit for damage incurred during removal of the existing generator trailer (March 4, 20011), to the 12' x 60' flexible spill containment tarp. The credit represents the replacement cost for a new 5,385- gallon spill containment tarp, as specified in the Demolition and Temporary Facilities Plan, Key Note #9, Sheet C -101. Total Item 3 is <$4,482.04> 4) Increase $2,599.00 and add twelve (12) calendar days to replace the lock sets from Videx Cyberlock CL -LF01 to Videx Cyberlock CL -6P3WR lock sets, as directed by the District's Inspector (Matt Mendoza). The increase includes all additional labor, materials and contractor mark -up, to complete this field change in accordance with Punchlist Question Item 34 (email from S. Taylor dated 03/17/11). The added calendar days will change the project completion date, from March 18, 2011 to March 30, 2011, prior to suspension. Total Item 4 is $2,599.00 5) Add three (3) working days for inclement weather on March 19, March 20 and March 21, 2011. The working days will change the project completion date, from March 30, 2011 to April 2, 2011, prior to suspension. Total Item 5 is $0.00 TOTAL FOR CHANGE ORDER NO. 6, ITEMS 1— 5 IS: $11,474.35 -14- 2 South Ta Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -740 Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.uE BOARD AGENDA ITEM 4g TO: Board of Directors FROM: No Bergsohn, Hydro-Geologist MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Luther Pass Pump Station (LPPS) Standby Power Generation Facility REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P21709 to update the Spill Prevention Control and Countermeasure Plan (SPCC), in the amount not to exceed $6,000. DISCUSSION: Federal, state and county regulations require facilities that: are non- transportation related; have sufficient storage capacity; and could reasonably discharge to navigable waters have a Spill Prevention Control and Countermeasure Plan (SPCC). The District prepared a SPCC Plan to help prevent discharge of oil into navigable waters for the Luther Pass Pump Station in 1999. The District's current SPCC for the LPPS is out -of -date and needs to be updated to reflect the changes to the fueling system completed as part of the recent Standby Power Generator Facility Upgrade Project. The major effort for the update will require: 1. Incorporating any new regulatory requirements since preparation of the original plan; 2. Preparation of maps and figures showing the site plan, potential spill sources and flow paths; 3. Compiling MSDS, regulatory code excerpts, equipment specifications for the new fueling system; and 4. Updating the plan narrative. District staff requested that AECOM provide a cost estimate to update the existing SPCC Plan. AECOM did the engineering work and developed all the mechanical plans for the new fueling system completed as part of the new standby generator project and has the necessary expertise to update the existing SPCC plan. AECOM estimates that the plan can be updated for a not to exceed cost of six thousand dollars ($6,000). District staff recommends that the Board add the SPCC update as an extra work item to AECOMts current Task Order for the LPPS Standby Power Generation Facility Project. The increase for this extra work will raise the contract ceiling to $354,371.00. —15— General Manager Richard H. Solbig Proctors a Cefalu James R. Jones Mary Lou Moebscher Dale Rise Eric Schafir No Bergsohn April 7, 2011 Page 2 SCHEDULE: As soon as possible COSTS: $6,000 (not to exceed) ACCOUNT NO: 1029- 8933 /RGLPPS BUDGETED AMOUNT REMAINING: $541,811 ATTACHMENTS: None. CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -16- youth Tahoe Public Utility District BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Headworks Replacement Project 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us REQUESTED BOARD ACTION: Certify the Mitigated Negative Declaration that was prepared for the Headworks Replacement Project in order to comply with the California Environmental Quality Act. DISCUSSION: Staff received no comments from the public during the public comment period for the Headworks Replacement Project, which ended on February 4, 2011. The Project Description is posted on the District website, under "Current Notices ", and is included as an attachment to this agenda item. The project includes construction of a new Headworks facility, a vacuum truck dump, a filter backwash tank, and a site waste pump station. The project also includes modifications to existing facilities, including existing influent wastewater force mains, and demolition of old facilities and installation of site improvements. As no comments were received during the pubic comment period, the document as circulated is ready for Board approval and certification. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: 1029 8033 /14DWORK BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Project Description CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES -17- NO NO CATEGORY: Sewer General Manager Richard H. Solbrig Directors Chris James R Jones Mary Lou Moebacher Dale Rise Eric Sclutfor LEAD AGENCY PUBLIC REVIEW DRAFT INITIAL ENVIRONMENTAL CHECKLIST /INITIAL STUDY for the SOUTH TAHOE PUBLIC UTILITY DISTRICT HEADWORKS REPLACEMENT PROJECT PROJECT NAME AND DESCRIPTION The South Tahoe Public Utility District (District) proposes to replace the existing Headworks facility located at the District's wastewater treatment plant. The existing Headworks facility, which consists of the Grit Removal Building, the screenings facility (aka P &E Building), and a rectangular primary clarifier, was constructed between 1959 when the wastewater treatment plant was originally built, and 1972 when the grit system was added. As the Headworks facility is approaching the end of its utility, the District wishes to replace it before an emergency issue arises. The Headworks facility is the initial point in which wastewater enters the treatment plant, and through which waste flows from the treatment processes are circulated. This project includes the construction of the new Headworks facility and ancillary facilities, as well as demolition of the existing P&E building, Grit Building and rectangular primary clarifier. The new Headworks facility will be constructed in the location adjacent to the existing Headworks facility to allow for continuous operation of the wastewater treatment plant during construction activities. The wastewater treatment plant is located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. Sae Figure 1 for a vicinity map. The District provides drinking water and wastewater treatment for the greater South Lake Tahoe, CA area. The District will serve as the lead agency for the Initial Study under the California Environmental Quality Act (CEQA) . The Draft Initial Study/Initial Environmental Checklist will be circulated for public and agency review from December 29, 2010 to February 4, 2011. Copies of the document are available during normal operating hours at the District office located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. Dse abtr 2010 -19- PAGE 1 1 PROJECT DESCRIPTION STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY/INITIAL ENVIRONMENTAL CHECKLIST This environmental document shall serve as a joint document that will meet the environmental review requirements of the California Environmental Quality Act (CEQA) and the Tahoe Regional Planning Agency (TRPA). This document will serve as a Mitigated Negative Declaration (per CEQA Public Resources Code 21000 et seq) for the District, and an Initial Environmental Checklist for the TRPA (per Chapter 5 of the TRPA Code of Ordinances). 1 -1 INTRODUCTION AND HISTORY The South Tahoe Public Utility District (District) proposes to replace the existing Headworks facility located at the District's wastewater treatment plant. The existing Headworks facility, which consists of the Grit Removal Building, the screenings facility (aka P &E Building), and a rectangular primary clarifier, was constructed between 1959 when the wastewater treatment plant was originally built, and 1972 when the grit system was added. As the Headwor facility is approaching the end of its utility, the District wishes to replace it before any emergency issues arise. The Headworks facility is the initial point in which wastewater enters the treatment plant, and through which waste flows from the treatment processes are circulated. This project includes the construction of the new Headworks facility and ancillary facilities, as well as demolition of the existing P&E building, Grit Building and rectangular primary clarifier. The new Headworks facility will be constructed in the location adjacent to the existing Headworks facility to allow for continuous operation of the wastewater treatment plant during construction activities. The wastewater treatment plant is located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150. See Figure 1 for a vicinity map. The District provides drinking water and wastewater treatment for the greater South Lake Tahoe, CA area. From 1951 to 1960 the District's facilities consisted of two septic tanks. A 23 MGD activated sludge plant was constructed in 1960. The original 23 MGD AWT (Advanced Water Treatment) plant was placed in service in 1965. The AWT plant was expanded to 7.5 MGD and the 27 -mile long effluent export pipeline was placed in service in 1968. The "Head Start" program in 1980 included emergency wet weather pumping improvements. In 1985, "Contract 1" began the modification from AWT to advanced secondary operation. In 1989, the WWTP capacity was expanded to 7.7 MGD, the new Harvey Place dam and reservoir was completed and advanced secondary operation began. 1 -2 HEADWORKS FACILITY The Headworks facility is the initial point in which wastewater enters the treatment facility. The Headworks building provides a location in which the wastewater can be screened to remove rags and inert material and to allow for dirt/grit to settle out. Upon exit from the Headworks, the wastewater progresses through the remainder of the treatment facility. The proposed facility is designed for peak hour flows of 20 million gallons per day (mgd) with an average summer flow of 5 mgd, average winter flow of 4 mgd and a minimum diurnal flow of 1.5 mgd. December 2010 -20- PAGE 3 STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST Removal of grit from the wastewater entering the treatment plant is necessary to reduce maintenance of other facilities in the treatment plant. Removing grit reduces accumulation in downstream channels within the treatment plant and decreases wear on mechanical equipment within the system. Two grit basins are proposed in the new Headworks facility. Grit collected in these basins will be pumped, dewatered and then discharged to a dumpster on the southwest side of the building. Three screen channels are proposed in the new Headworks facility. Two of the three channels will be equipped with mechanical screens to remove inert material, while the third channel will operate as a bypass channel and will be fitted with a manual bar rack. Screenings that are removed from the wastewater will be transported into a washer /compactor prior to discharge to a dedicated dumpster for removal and disposal. In order to control odor, channels will be covered. Air from under the covers will be extracted and treated in an odor control system before discharge through a carbon scrubber. The building itself will be ventilated by exhaust fans. Figure 2 identifies the location of the proposed Headworks building within the wastewater treatment plant site. The building site is located where the incinerator building and buried lime clarifier were previously located. The demolition of these two structures occurred in the summer of 2010. The new Headworks building will require the addition of a new backwash filter tank. The location of the tank is proposed to the north of the Primary Clarifier No. 1. Figure 3 shows the location of the proposed facilities within the WWTP. Piping connecting the backwash tank and the new Headworks facility will be required and will be placed in trenches located within existing paved areas. A total of five force mains bring wastewater into the wastewater treatment plant from the following locations/pump stations (PS); Johnson, Al Tahoe, Bijou, Trout Creek PS and Upper Truckee PS. The location of these inflow force mains will require relocation and new piping in the area immediately adjacent to the new building. Construction of a new subgrade pump station adjacent to the Bio Building will pump return flows to the new Headworks. A new welded steel tank is also proposed to detain filter backwash water and meter it to the new Headworks. The Headworks building is to be constructed utilizing the same design features as the main office building. Stucco and horizontal cedar lap siding and concrete shingles for the roof will match the existing main office building. The height for the building as measured by TRPA regulations (Code Chapter 22) is 37.3 feet. Temporary BMPs for the construction project will include site delineation fencing, as well as sediment logs or silt fence at downslope perimeters of earthwork areas, as appropriate. Vegetation protection will be installed to protect trees 6 inch dbh and larger located within the project area. During trenching activities, controls will be installed to control the migration of sediment away from the working area. Because the proposed facilities will be completely surrounded by pavement, no infiltration trenches are proposed as permanent BMPs. The project area will be graded to tie in to surrounding pavement, and to convey surface water runoff to the Plant's existing stormwater system, which collects the runoff from the Plant and treats it as wastewater. DeeeiNr 20 f0 -21- PARE 5 Figure 3 — Facility Locations December 20f0 PROIRCT DMING TRIO PO STPUD HEADWORKS REPLACEMENT PROJECT INITIAL STUDY /INITIAL ENVIRONMENTAL CHECKLIST f PAOE 7 South Tahoe Public Utility District BOARD AGENDA ITEM 4i TO: Board of Directors FROM: Linda Brown, Purchasing Agent MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Surplus Vehicles REQUESTED BOARD ACTION: Authorize Baxtin Management Group to auction District surplus vehicles. DISCUSSION: The following vehicles are surplus equipment and have been replaced by new vehicles: Truck 40 - 1991 Jeep Cherokee, VIN 5372, mileage 134,582 Truck 46 - 2001 Dodge Dakota pickup truck, VIN 5895, mileage 147,869 Baxtin Management Group is located in Reno. They will pick up the vehicles and complete required vehicle smog testing at no charge. SCHEDULE: As soon as possible COSTS: 7.5% of gross sales price ACCOUNT NO: Various (Income) BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -23- CATEGORY: General General Manager Richard tl. Solbrig Directors .Q5 Wets James R. Jones May Lou Moebaoher Dais Rife Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150:7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.etpud.us South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4j TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Reserve Policy REQUESTED BOARD ACTION: Adopt Resolution No. 2888 -11 adopting a new reserve policy and superseding Resolution No. 2801 -05 in its entirety. DISCUSSION: The current Water Rate Stabilization Reserve policy states that the reserve level is equal to one year's water consumption revenue. This policy was adopted in 2005, prior to the requirement of the District to retrofit all water connections with meters. As more meters are installed, a greater percentage of the service charge revenue will be from consumption (metered accounts) and a smaller percentage from flat rate connections. Staff believes a reserve equal to a fixed percentage of all water service charge revenues is a methodology more utilized and acceptable in our industry. Resolution No. 2888 -11 adopts a new reserve policy setting the water rate stabilization reserve level to a minimum of 10% of one year's water service charge revenue and a maximum of 15% of one year's water service charge revenue. SCHEDULE: New policy implemented in Fiscal Year 2011 /12 COSTS: No additional costs to the District. Shifting between reserve catagories. ACCOUNT NO: N/A BUDGETED AMOUNT REMAINING: N/A ATTACHMENTS: Resolution No. 2888 -11 and Reserve Policy CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- CATEGORY: Water General Manager Richard H. Seibrig Direwtors .Chrls Cab*, James R. Jones May Lou Mosburohar mile Rife ter. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 2888-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING A NEW RESERVE POUCY AND SUPERSEDING RESOLUTION NO. 2801-05 IN ITS ENTIRETY BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: WHEREAS, the District maintains operating, capital, self - insurance and rate stabilization reserves; and WHEREAS, establishing and maintaining adequate reserves is important to the fiscal health of the District; and WHEREAS, the Board of Directors formally adopted a reserve policy in 2005; and WHEREAS, the District desires to modify the water rate stabilization reserve policy. NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District that: The attached Reserve Policy is hereby adopted and becomes part of this Resolution by reference herein. Further, Resolution 2801 -05 is hereby superseded in its entirety. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regularly scheduled meeting duly held on the 7th day of April, 2011, by the following vote: AYES: NOES: ABSENT: ATTEST: Kathy Sharp, Clerk of the Board -27- Dale Rise, Board President South Tahoe Public Utility District PURPOSE POLICY South Tahoe Public Utility District Reserve Policy South Tahoe Public Utility District (the District) shall maintain reserve funds in the Sewer and Water Enterprise Funds. This policy establishes the level of reserves necessary for maintaining the District's credit worthiness and for adequately providing for: • Funding infrastructure replacement. • Economic uncertainties and other financial hardships. • Loss of significant revenue sources such as property tax receipts or connection fees. • Local disasters or catastrophic events. • Future debt or capital obligations. • Cash flow requirements. • Unfunded mandates including costly regulatory requirements. Operating Reserves The minimum amount of operating reserves will equal two months of operating expenses. The maximum amount of operating reserves will equal three months of operating expenses. Capital Reserves Capital reserves will be accumulated to fund infrastructure projects and will be an integral part of the District's capital plan documented in its Ten -Year Forecast. A key objective for accumulating capital reserves is to minimize external borrowing and interest expense. The minimum amount of capital reserves will equal one year's capital spending. The maximum amount of capital reserves will equal two times the accumulated depreciation balance. Self- Insurance Reserves The minimum self - insurance reserve will equal $300,000. The maximum self- insurance reserve will equal the current annual health insurance expense budget. Rate Stabilization Fund The Sewer Enterprise Fund will maintain a minimum rate stabilization fund equal to one year's property tax receipts and a maximum rate stabilization fund equal to one and one -half year's property tax receipts. Both the minimum and maximum amounts will be net of related County of El Dorado's administration cost and shifts to the City of South Lake Tahoe's redevelopment agency. The Water Enterprise Fund will not maintain a rate stabilization fund white the funds restricted from the MTBE settlements and judgments exceed $2 million. At such time as the MTBE settlement funds fall below $2 million, the District will establish a rate stabilization fund with a minimum amount equaling 1O% of one year's water consumption service charge revenue and a maximum amount -28- 1 equaling 15% of one and one -half year's water oensumption service charge revenue. PROCEDURE FOR USING RESERVE FUNDS Operating and Self - Insurance Reserves Operating and self - insurance reserves can be used at any time to meet cash flow requirements of District operations. Authority to use the funds will be consistent with the District's Purchasing Policy. Capital Reserves The Board of Directors will authorize use of capital reserves during the budget process. Capital reserves are also available for unplanned (unbudgeted) capital replacement. Authorization for the use of capital reserves for unplanned capital replacement will be consistent with the District's Purchasing Policy. Rate Stabilization Fund The Chief Financial Officer is authorized to use rate stabilization funds to supplement operating revenue when: • Total revenue in either the Sewer Enterprise Fund or the Water Enterprise Fund is projected to be five percent or more below the annual budgeted revenue. • Developing the budget to limit customer rate increases to no more than two and one -half times the consumer price index for small west coast cities. PROCEDURE FOR MONITORING RESERVE LEVELS The Chief Financial Officer shall perform a reserve analysis to be submitted to the Board of Directors upon the occurrence of the following events: • Board of Directors' deliberation of the annual budget; • Board of Directors' deliberation of a service charge rate increase; • Upon renewal of the self - insurance excess insurance coverage; or, • When a major change in conditions threatens the reserve levels established within this policy. If the analysis indicates projected or actual reserve levels falling 10% below or above the levels outlined in this policy, at least one of the following actions shall be included with the analysis: • An explanation of why the reserve levels are not at the targeted level, and/ or • An identified course of action to bring reserve levels within the minimum and maximum levels prescribed. P:\FINANCE\Policies\Reserve Policy 2011.doc -29- South Tahoe Public Utility District BOARD AGENDA ITEM 4k TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Grant Thornton Audit Contract for Fiscal Year Ending June 30, 2011 REQUESTED BOARD ACTION: Authorize execution of an agreement with Grant Thornton to perform audit services for fiscal year ending June 30, 2011. DISCUSSION: The District's contract with Grant Thornton for audit services expired with the completion of the fiscal year ending June 30, 2010 audit. Staff is requesting execution of a one year agreement with the understanding that an RFP for audit services will be issued for services beginning with fiscal year ending June 30, 2012. Staff has been very satisfied with the service provided by Grant Thornton, including the utilization of a new audit team last year. This allowed the District to have an audit performed, and records examined with a fresh new perspective. District staff and the audit team maintained a professional and cordial relationship allowing for a complete and quality audit exam and report. The proposed fees for 2011 services are unchanged from the 2010 fees. SCHEDULE: Year end June 30, 2011 COSTS: $47,000; up to $3,000 for administrative /misc. expenses; $3,000 per required Single Audit ACCOUNT NO: 1039/2039 4470 BUDGETED AMOUNT REMAINING: $33,685 (2010/11); $85,000 (2011 -12) ATTACHMENTS: Engagement Letter CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Riohad Ft Solbry Pkactore Chris Wale James R. Jones May Lou Moebacher Dale Rise Eric 1275 Meadow Crest Drive • South Lake Tahoe • CA 96154 -7401 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.us -31- CATEGORY: General Q Grant Thornton February 24, 2011 Ms lade Rue Psesidan, Board of South Tahoe Public tJt$sr District 1275 Meadow Crest Di►a South Lake Tahoe, CA 96350 Dear Da, Thoth you for dactttaiis with us the requirements of ouE ioadtoonting eapporeat 'This letter (the herein. e etsangt oar mutual it�k g of t c aaa is t 7r the servies Saar* at services Gust Thornton LLP ( Yboatttoa') v nadir *1 4a micid ststasraaa of dm gomeanaeadd time laminee type s driSn, the distemely psmented component m it , mah major fund and the wipe ainnining hand +ethirit esiketively coney* the )Diet'. basic Baenaial statements elands' Me ts' of South Thine Pak Utility Di,e (" 17itsriste5, a of and *the year ended jwas 34:20! 1. Oats outfit will be command itt•,notesdence with stmildowiseaoimh ymesdty aempe i s *UAW Stems el America MPS GAd' aetolkilthoil by ilia /r ne Weis of Creedal Paha Atlinsattonts .AZCPA") and the writ fur Bauchi emliis of s 1 Govelmemit Ammentaelity Oiios's Cosersaout ter Slm imf rt AGAi .heitettty the Compeer* Gam* of the United. hart rat wI 11091ityuatearteieieg, on a tot #teach, s idel Nappesal% the so ataiossada3 eckssutsss in the flttianaal detente.% imiosong the scratuatitto glelnidgial used and aigetider ed inripments and Cedesatet nude by nuavistatts. as veil as theireadidateeial satsuma aim iuti- Ata at conducted mode US GAS and GAS iimiidet an unikestandlivf et internal Mom* oven financial toptAeinii valikicat to plait tt audit tread tad dente e>ine the eau ck that0 attd meat of audit procedures to in pesike pad: GAGA* fosAtet of to postman tats of the pct's 0 with laws, tertlideas and psovalcma 01 eosExecn or gait adaaeseme, in which could Mart a albaleet and tnateriai slit ors to dssrttnieatioe of fetstield statement atparits. However., an audit is not diet easd to pro wide .sea>ieasos on compliance oa hataataai mistral over 099391111 reporting or to idendff in esimelyd instances of normoospliance or intoned ernatata mss. Out zopcmibititiss for commtutdrating nutters that come to ease attention are dfiecnsssd below. When aneductiag an slat, US GAAS and GAGAS trepan, the auditor to obtain ressonebie asnce that the &M id Stztarn.nta acs hes of material miabgtneas , vrlsedser caused by reset, fraud or eotapitoptlence. Although not *Inaba: anutenee, remote then unarm the, tsevecdtasse, : high laved of tteatance However an audit is not a preemie. of the *maw *fibs fissaaecal statements Meld it subject t+ *e iaberent risk that moss, dad or illeyd sets, if they min, aright not be detested. Aincerdiogly,. a Matedel misstatement or noncompliance with bias, tegubaiine end provisions of contrrrits dr Want agatstetsete stay main undetected e'bt•Irian ie a ilNe r7r:taru 1 wAreariTherrioriam O Grant Thornton 2 The muragement's discussion and analysis is not a required part of the basic financial statements. This supplementer/ information is also required by generally accepted accounting per. We will apply certain limited procedtues, which consist ptiacipslly of inquiries of management minding the methods of measurement and presentation of this information. However, we will not audit such information and therefore, we will expos no opinion on it. In addition, the introductoxy and statistical sections presented to fulfill the tents of CAFR will not be subjected to the audit procedures applied in the audit of the basic faarcial statements and, therefore, we will express no opinion on there. Our overall objective will be the completion of the foregoes audit and upon its completion and subject to its findings, the tendering of our report(s), which will express out opinion on the financial ial statements. We wall also render a report that includes out findings on the District's co arse with !taws, regulations and proviaums of contracts or giants and internal control over financial reposing based on our audit performed in accordance with GAGAS. Such report will be considered inagss' to the basic financial statements and will be referred to in our report thereon. However, pro alt opinion on compliance with those peovisions or on internal control over fhssncle repeating is not an obis the of our audit and ugly, we will not ceptwas such an opinion. It is possible that beanie of unexpected circumstances, we may be required to modify our repott(s) or discleitn an opinion. Purdue, if in our professional JLidnaient the circumstantial necessitate, we may resign from the engagement prior to completion. Management responsibilities *5 jwall stn iwars, the financial statements sae the 1Raponsibibly of mestarament. Management is seeps sib1e for the data and information sot fiuth thssaae in, es we as fca tits ambition on of the capability sad 4' teg ty of the Mulct's personnel. Menagmsent should disease wide the breed of digs Otenettafier ae€eoed to m "those chsrgrd with g s#raar'). then • appointment, conveniences end oversight of oar week as independesit sudhrves. ]ritaargesnsesu should a»usrs that those dogged with gem:mince untiessiand their responsibility an perhottiottly review all audit and non-main se evioes thmt we poa!foenat. • adsgwwy of the Disikices intetas l conned Om 4t gewial i and torsi on of any significant deficiencies s or natesial were ttot sei, lothithits the aimed =main ottitiopot oMd • District's eoidasl accoraming policies and that the bids* eslamtle n of of eibati r s Ineignilikter stinninntinit policies or their appiicadoe, the reaaoas feu the a eatiessent is change. • process used by management in and whether t p exists that � dress eat sass may *fist imam from comet lotignitoo. s Wit used by mansgament in determining dues ulnae flinging disclosures, paoposed by us, but not recanted by tali. District, are immaterial, bolt Wieldarargy and in the swept; to the financial statements taken as whole. 1Wtssgamstu should also &iscoss whether any of these uncorrected msst teaten s could potentially pupa fire .&uncial its to be maserialty misstated. Managsrnent is also responsible for • pupating and fairly presenting the financial seiteaaaunts an conformity with ' accepted accounting principles in the United Stater of Amnia, which includes adopting sound accounting practices and complying with changes in accounting principles and gritted *Wince. • providing us with seems to all information of which you acts aware diet is relevant to the preparation of the financial statements, including all financial records, documentation of interns! control over financial reporting and related information, and any additional infatmation that we may request from you for audit purposes. cur essa.�seder.,rsmmwr„,aurataa —34— 0 Granahonton lbotIMMALUP Wosar el«.e1 .ewMeon/dU -35- 3 • pruviditng us with wed access to persons viiddn the Diattict from whom we determine it necessary to obtain audit ,iide ee. • ensuring that the District complies with aU taws, Serlitti011111, contracts and grants, tind for informing us of any known violations of such laws, r gulations, contte cts and grants. The Dist ct should identify and disclose to us aU laws, regulations and provision* of contrac tt and grant agreements that have a direct and material effect on the determination of floattehl statement amounts or otter sivificant financial data. • tiling timely and steps to remedy fraud, Mee acts, violations of contracts or grant its or abuse we sy report. • designing, implementing, and maintaining effective interned control over financial t al amporting, which includes adequate amoundeg monk and procedures to sefeguard the District's i, nand far inhuming us of all Way" ant deficiencies and ttdateriai wcsbnesaes in, dad signifkant changes im, internal control aloaneid aepos„ • informing us of its vista sit the tiro of fraud withbt the District and its evntrenesa of any known or wed fraud and d tatstsd contortive a ae tion poposed. • *diming the financial stztomonts, ittcluding disclo , sra corm matrrial misatetemmon spud far affirming to us in a orpresemation loner that the effects of any uncorrected trisstatementeibmiutliog missing disclosures, sisregned by us /luring the amen SSOISSMOISt including thoser. to die latest period pastes are utaaiaiaisptl, both individually anti in the aggnagct; to the stmeinents taken as embolic • estshisking and nwissibilVelloatrests to address and nark the stenos of our and sewaaomendations, is views on such matters m viet es pursed coneetive .anions to m the upon, in it tie* ei ' ` . This Maid.* to of Whigs and teCOMMOISIOSSIS dan previous audits, mosetarion Ingagements or edam Abate that have a maters tifiket - cot die financial SSISESISetet and whether any related recommeedeoions wens implemented. • us of any multi otattnsiag subsequent to dur eats of the air meant of limateidliositian theangh the date of our aitiditots apart, which nay effect the fimuseiel statements or die W Brad • inkoming us of any subsetepetat tOotervesy of facts that amp have misted at the dote of norm MAWS sattpost, which may haute aillhet i the linesteial statements** the aimed diierbosures. Ate, we will seepaint meresemenee cooperation to complete our asavdees. ha addhisa, lS GA AS and GAGAS hire us to obtain mitten representations emmerning meth watt ont we say Out ttrepoa**t es Profissional standards rem an to determine that cereeao u» misted to the conduct of the weft that come to our attention are commustiourd to those classed with govertemee, in luting • fraud involving senior MIIISINUSISAS and fraud, whethet caused by senior management cot other orbs, that cabana a mated& ItiletSICSTISSI of the financial mss. • Meegrt at e, unless clearly ineotseepteadial and violatitoas of psovisiatsatt of contracts or pane and abuse that a MateSist inisotstetrient of the ltd statements. To MO Caw respottaihnities, we may need to onto with District counsel andior counsel of our choosing about any such illegal acts drat we become e awsa of. Additional fees, including lewd fees. if a y, .be: bt11d to the District. The District went to ensure full cooperation with any procedures that we may *teat necessaaty to perform GrarttThorr n 4 • disagreements with ant and outer serious difficulties encountered in petfonniag the audit • anions matters related to the District's accounting polities and financial statements, such ea the bash for our conclusions reptding the ressonibletnesa of aigniActmt judgments and estimates made by management, audit sd}wtmsnta, uncorrected misstetemcnss end =owning policies. • significant deficiencies and material weaknesses in internal control over financial repotting that come to our attention during the c utse of our engagement It should be noted that because the determination of abuse is subjective, we hive no talpflitability to design the audit to provide reasonable assurance of detecting abuse. Abuse is distinct from mud, illegal acts and violations of prottident of contracts or grant agreements. Abuse involves bobtail= thec is deficient or improper when compared with behavior that a prudent person would considers seasonable and necessary business poetics giwett the facts and circa. In addition, if the District is a sepsised by law or reguladt;tn to report fraud, illegal seta, violation of provisions of contracts or vent agtoemente or *brae to speetlll d external parties and fells to 'von diem, we are required to cops such an awarettees to those chard with governance. W. may also be required to report such reenters dheedy to the exeamal patty specified in the law or regulation. Use of our reports The inclusion, publieadoe or reproduction by the District of say of our reports its documents. containing information in addition to the feane sl statememte tend out rep+oatt(s) thereon (for eaantltie, annual sports, bond affeeings and lagaa<ke net_ tillage) may require us to psatfsam additional pananituee se professional or legal responsibilities. Accotdln , our *spots' should not be used foe without our prior neinengeanksiewit Its addition, to avoid arinecessery delay or important that you gyre us timely of thit blatskt'e inasadon to issue any such document The report on cost Bastes with k+rws, moons and peonisiaaas of connects or grant epoetmonrs and inverted control ova finendel lepo`g will isdudn s 'fit thst tetislcts the Wee of the upon 0■ specified parties. It it ittarttalitd solely foe the aurae and use of the baud of Matson and maeopment. This repent ie not intended to be wad Amid not be used by anyone after dense these speeded patties. Hovering co napired by GAGA3, atttsse . des repeat is restricted try hertennegilatiea contains privileged mei entaiidentitl latformetion, the septet is required to be made ieerlblltiis tt1r ptablic ins on. Other setrvloo.e Other non.eud it setvipas Any other pesmitted non- atsstit servieee that you request will be covered in a events segigement latter. Please note that the AI CPA, the GAO, suite laws and mulattoes and ©thee regulates peesethe ilrnitatians on nosraucfat setviees we may perform without irprteing our independence. Peres Standard bitting& Our billings for elm services sat f in this Euggement Letter, which wit be based upon eipaaounte d rates as set forth in out peobpoed dated December 7, 2007. These fees and expenses well not occeed $47,000 and $3,000, tespecavellr, If the District requires a singe audit, fees will not mood $3,000 per ping= for this service. 0 GrantThornton Adcfitional lriNittgs OE counte, circumstances may arise that will require us to do mote work. Some of the more comma CirOLOTHOMO* Melt changing auditing and repordng requirements front the AKTA, GAO, the Financir1 Amounting Standards Board ("'VASE") or other principles-oe t ag bodies, incorrect accounting applied or ertots in pct records, failure to furnish accurate and =vim infonattion to us an a timely bads and unforeseen events, including regulatory chimes. We are enclosing an explousdaon of y trio= maters that can cause us to perform . k in excess of that contemplated by our fee asiknate. At Grant Thornton, nton, we pride ourselves on our ability to pride outatantfing service and meet our clients' deadlines. To help accomplish this goal, we work hard to have the right peofesalonals av l able. This intwtves complex scheduling e to bad the needs of ow clients arad the mike' anon of our people, particularly during peak periods of dm year. Last minute ellent requested scheduling changes result in costly downtime dos to our inability to mike situate ataatsgements for our seaff We Mt contact you :dowdy to comthithe a caaveauent time for GAM TThoenton to begin work. If you do not peevish proper notice, 'each we consider to be one week, of your iaab0lty to meet these ageesd. upon thee(s) for any reason, or do not provide us with sufficient infatuation required to ire the work ht s thusly manner, addhionid lathy will be rendered hem dowers of our professional std Adoption of new standards The FASIi, the Emerging Issues Task Pomes sad other 'regulatory balks asgue ndyr issue tear accavaties sonirrads and guidance. In some ciestmommoes, st andatdk may be issued and become effective in tie MOO pedal, providing a limited inghnostation phase. Ax+seditsg*r, the ..berated hes do not laded, the impost of changes to account* -sundasds and guidance on bide yasar's audit. The esdtaoaed fees aiso do not inch& additional audit peeaedotes relassd to the tetraapeetive spplimeion of secata©ring thaws, chsngea .ebeeditadoe, et totters of prim period humid litattettlit. In suds tit ametanere, we will dhow the additional =die proeedren mad related fees with psu. Other aerie apt whit tiered to a iisptes fitintelen between Gant Themes* anal tits Dismitt out comma rime spore its legal and tignielosy esthete art pre cesdinge mein atria our enynemeee tare sat migteeseek testimony, or cvarvttsdwra iamnoiriatg private feigeties, mtiiaardoe, indueery► or gamesome t regolase y inquiries, whether meth tit the Dit*skt's request or by subpoena, will be billed ra the lEibtrdrt seringsciF- Right tolonvioelo asrNees tar rtartpoy+ttsre In the emit di neepaytnent, we lathe do ante to (a) stopeoai they peifeamme of me ser,ricle, chino the p pe eatt coadidons undpt fiat Enjoyment letter, or (c) membeato our services. Uwe act ro emceed ova sorriest, such aatvsrn win not be resumed teal$ r ut amount is peld as agreed. Alteseadmiy, if we alert to meioses ow aeraices for noaapaymene. the DiStat will be obliated to Ate us for all date ended and to niobium us for all equines dsrough the date of tennrosdon. Other matters Relationship to tetra Thornton Inlemationeat Ltd Gant Iltornton is the U.S. menthcr Gun of Gant Thornton %mutational Ltd ("GT!"), a giniud ocgasissation of mamba Heats in over l00 countries. Member firms are not tuesuben of one internedonel partnership or otherwise legaai partners with sack other. There is no common ownership, cannot governance, or agency relationship between member funs. aareanae.r�is► earo.a, -37- 0 Grant Thornton Use of third - -party service providers Grant Thornton may use third-party service providers, such as independent contactors, specialists or venders, to assist in providing out professional services. The partisan and staff of GTI member firms or other accounting fit= are also considered third party service providers. Peer mulct report GAGAS requires that we provide you with a copy of our most sexist triennial quality control review report. Accordingly, our May 31, 2008 Peer Review Report, which includes the description of the peer review pis, the Letter of Comment and the Grant Thornton LLP Lena of Response accompany the Engermtast Letter. Employment of Grant Thornton personnel When we lose a valued umber of our engagement team, we not only incur significant expenses in hiring and turning Isis or her replacacneat, but his or her employment by the Dietsict may raise independence iuuea, which could cause us to withdraw from the eingsgetnent. Acconfingly, dudng the term of this envoi/nein and for a ponied of one f'1) year after the services are catupiesea# the District age not to solicit, ht.cdy or indirecdy, or biro any of out personnel participating its the performance of this comment without our express written consent. If the District vloistes this ptoviiion, the Disetict will pax Grant Thornton a fee equal to the hired person's annual salary na effect at the time of the violation to reimburse the estimated costs of hiring end training replacement petsontard. Documentation The thuoinentstion for this enga urntaat is the property of Grist Thu capon tend ennsth ttss confidential infornastion. We lane a tespoulibility to retain the documented* fix a period of time sufficient to sethfy goy applicable legal or wry requirements for remade 1i tendons. However, we may be regtsestrwfd. to mein nee* documentstion available to replaces, govenenentd enemies of tbesir repersernetives (" lieegnktod ) plasma* to law or regulations. If resp end, "Weis to Buse documentetion well be provided to the Ragrtleton *der the supervision of Giant Thonoon pe nsoand and et a location designated by us. Vie, "lam request, we nary weal* pholooirples of sudeased documemetion the woes. The hors now mod, or decd, to ArOunkiale. the Pheeeeeetiee ear cookinmd therein to °deem fnmdustgttg other governmental ignisies, Ifees bosky aelimu edge we will sikriv and authorize to to alloy the Regulators access tn, end phortienfiell Of d» demon. in the manna siiacnssed spare. Woottipnn° trenamliblis Dun tie course of our engagement, Giant Thornton or the Diottin may aemd txs Amazonia* tern nit confidsatfrl information to each other and to other cruises mu tt by either peg, &lila is et fast sad convenient way to aanwituniatts. Rnrsver, e-mail is not a saute *Una of a ntnenatdeatian and tins, conildentlitlity could be curd You agree to the use of tt*s111111 and unbar electronic tanethrx s td transmit and receive information, including confidential information, bowies Grant Thornton and the District and between Grant Thornton mud third -party service provides* ides* for other entities engngad by either Grant Thornton of the District. Standards of performance We will perfottn Our servtees to conformity with the teens express** get forth in this Engagement letter, including all applicable professional standards. Accordingly, out aei as ahall be evatusted sorely on our substantial conformance with such tie ins and standards. Any dint of nnstscanfoannsnce must be dearly and convincingly shown. With respect to the services and this Engagement Letter, in no event shall the liability of Grant Thornton and its present, future and former partners, principals, direectors, emplo1ees, spots and contrectora for any claim, including but not limited to Grant Thornton's own negligence, exceed the fees it receives for art fr.nizrtir irenntrlImelairntarlsahwerndIw -38- GrantThomtan the portion of the work giving rise to sash liaability, This limitation shell not apply to the extent that it is fusty determined that any chime, Ifease eot damages are the result of Grant ms's pose negligence or willful misconduct In addition, grant Thornton shall not be Heinle for any spy consequential, incidental or Mary &mars or loss (riot *fly lost profits, interest, taaxee, pentltics, Ions of ,serge or lost business opportunity) even if Grafterboniton was advised in advance of such potential This paragraph and the paragraph direedy below shall apply to any type of claim **salad, contract, strante, tout, or strict lishilitiorkethes by the District, Grant Thornton, or others. Anther, the District shsB upon tort of written notice, ice, defend and hold harmless Grant Thornton and its presents futute sad fawner pars, p . « , r , fibrecttua, ennploy ees, and COnttietati from and against any llehllity and damages (,.+ punitive damages). fees, eras, losses, demands, and costs defame costs) associated with any deign aaaiaing from or :dads* to the Diabt et's knowing naisrepr aentitiru ar fibs or incomplete intimation provided to Giant Imo. Ina the event of any con Rty or sire spina Grant Monson raising from or shod to the services destuthed le e, Grant Thatnton sisal be aided, at its option, to dehnd itself from such conttorany et deka and to participant in stay sotdement, arctrtwittisttttdva or dal proceedings. If because of a change in the let's status or due to any other moon, any provision in *do fingsgeneent letter would be prohibited lith or would rayon our intkpeadoece under, lens, reipaldioris or published melons by jeotastsseaoeotsl bodies, commissions, or other regulatory agencies, such provision shall, to tiler =tent, be of ne fishes fence and effect and the Bgg>tgsment utter stall consist' of the remaking porticos Dispute reeoluiaat Any contravesey of claim arising out of artebuieg to the services, Weed fees or this Engagement Lost shall hest be submitted to mediation. A aosiat oar will be selected by ageneeteest of the pasha, or if the panties eisnnot ages, a mediator so republe to all panties ate be *pointed by the Amelia= Arbitration Amstrad= ("AAA"). The nemileelen wog, peocesd in seaatdaasaata with the caeaotnasy poseiiees of mediation. In he unlikely event tb.t say *irate or dairtt cannot be neared by mediations, we lora rewash* that doe natter will ptobrnbiJr involve ae►sapl ' business ea mom slog Isaias that would Ile decided mod egebaabty to us both Ity tt the evidence without * hay. Accentiis jr. MAW extent taste or baeaa#let p nnitted by Les, District and Gass 'T cation egtec to woke slip tight to a brined by jay in any action, preameling fat asunterchini arising out of oar Wades to one widens or this Belposnoert /Atts7 If the above logy taut !aim is detersai* to be path** by applleaabit bone, then the patties epees ttlaet the dispute a d*ias ehdl be ashied b raleittedon The asbi nation piserteding shall tiles pleat in the city in vlsich the Gann' Thomson rem piaariding the relevant swim it heated undies the mutually woe to a didgaeat location. Vie proceeding shall be gemmed by the provi one of the Arttitratiaan Act ("FAA'" and will rooted in accea dance wish the then mom Aabitrerition Rules for Professional Account./ and Related Die one of the AAA, exae pt that no pre-hesaing discosesy shall be permitted unless spas aIy authorised by the retk irtateos. The abloom will be selected (m AAA, JAMS, the Canter for filar Raceme, fir any othatietemetionally or natioene ►sat red otapntieaadesnn mutually steed upon by the parties. Poteotiet arbitrator manes will be eachis pel within 13 days of tits parties' ap¢eament to sue the dispute or claim by binding arbitration, and a diitsaeion will thrasher proceed expeditiously. The anion will he conducted before a single arbitrator, experienced in accountinng and auditing neasttexs. The athittator shal have no authority to award neon acasetsry► ex equitable rdief and will not have the right to awned punitive damages. The award of the arbitration shag be in writing and shall be accompanied by a well t treaottsd opinion. The award issued by the arbitteator may be confirmed in $ judgment by any federal or state court of competent jam. Each patty shall a:kamrucv as —39— 7 0 Grant Thornton be responsible for their on cons associated with die arbitration, except drat die cola of the arbittxtor shalt be equally divided by the parties. The arbitration proceeding and all information disclosed during the acbitfition shall be mainteined as confidential. except as may be requited for disclosure to professional or regulatory bodies or in a related confidential arbitration. Authorisation This Envygeaaent Letter sea forth the entire understanding between du District and Grant Thornton regarding the services described herein and euperasdes any previous proposals, coanpondc nce atxd undentandingr, whether written or oral. If any portion of this Engagement Lehr is held invalid, it is agreed that such invalidity shall not *fleet any of the resminigg portions. Plesse confirm, your accepl*nce of this Erg ens Letter by signing below end resuming one copy to us in the enclosed seif-addeeised envelope. In addition, ple peovide the signed copies oldie Engagement Letter to the Let's Chief Financial Officer, Pull Hughes, in older for District matiestment to acknowledge the terms herein. We appreciate the opposapttity to cosh to work with the District and assure you thin this engagement will be given our closest s ttentinu. GIANT THORNTGN 112 LIkth ec: Paid Hughes, °lief Fmssseisd fyear Esc Miy 31 Z $ Peas Review ]deport '7 3t, 2t tamer of Cemm east May 31, 29O$ GT Letter of Dispense Agreed end steeepted by: SOUTH TAROS PUBLIC UTILTITY DISTRICT Dale Rise, Peesidast, Board of biiaectem; M.nagement's acknowledgment of the Ingegatatent Letter by: Dane Paul Hookas; Chief Financial Officer ernaeaaw uam.d.Ieala. lkosdaball rtu -40- Date e 0 Gra ttThomton iitha+sur fha. lisiwstalit1arMwieraieba W -41- Appendix A - Mates that can cause work in excess of fee estimate We want you to trove the maximum value for our prowl services and to perceive that our fees are reasonable and fair. However, in seeking to provide you with such value, we find then are vsatous matters that can cause us to perform troth in excess of that contemplated by our ft* mtifilate. The following explains the matters that arise most frequently. Changing requirement* Today, there are numerous governmental or rule-making bodies that reguiedy add or cheer various roluirements. Although we attempt to plan our work to andCipate the its that will affect our engagement, duce types of situations make this diet. Someday**, these new rests are not cotonno icated its time for us to antiapste their egrets in out ply *ming. Secondly, its sprite of our anticipsion and platanittg, the wort may to comply with new rests may be undaestimeted. Finely, in some instsn ea, you tray decide that it is advantageous to you to have them applied -. Incorrect a000unting taptications or eat^ara In your records We generally fonts our fee ententes on the ea cet*tion that your aceoundng records are in good order ao that our work etas be hued upon our normal testing and other peacud to s. However, std we find nurodlOO* errors, rank at alisosganited bookkeeping teethed/ow w+ have to do additional wear* aletennine that the meassary comections have been male and psopedy nallected is ilia 6oatt mat. Lack of audit fac ifftretloo or ttt»elyprarsrIt;ton To an*wase your r; wo pig a the anent by width your personnel ere IMAM* the (e.g., wbm schedules they wry peepaak, Jaow to pap= than, the that need to be Novicki, etc). We also d1sc as auto ash sr smalthilty yasaat key personnel, ingarefidag contrition*. Indeed. the inforettsther. Mressenring thews manna that you furnish to as is a key in out lee quotation. The **(014 t are Uomble, fast seawt% ea .Hisao anatatiekt on a timely basis, it may sulattioadolly increase the mask was Maw do to complete the aossrpest wifkia the anabkshed deedfites its so ne se amotaams, this may requite* sisif mo as di sauased is the following Staff withdrawal A: staff withdrawal sewdst efout removing eft or staff because the aomfitie' efpo rt tread, or the i n a b i l i t y o f y e a r p i to provide Tad d upon anseeasi within the aetslldhhted amet ble, mates it inspessible tabs es to vodka out work m a dna*, efficient manner, het as hs by. out plasm. Some , s cogs staff withdrawal la neoesss r to permit an as** mak Math. A staff withdrawal is not necessarily au adverse teiteeti n on your personnel. Harior a r; is braises additional mats, as we must teschedule our personnel, incur a dditianal sit -asp eats, ete., to prevent total engagement caere from latmessing sisaifigunly. Unforeseen events Etren though we conanumieeti ftcqucndy with client* and per, our engagement with amd+itag«trsertt and their staff, unforeseen MOO to man occur. Examples itachstht accounting problem** WV*" &mato to your business or business arrinsnment, contractual or edits difficulties with suppiew, thud -panty service providers, or customers, etc. When those circumstances occur, additional time is needed to provide you with assistance and complete our engsgatent in accordance with profesaional sr*ndanda. Again, we emphasize that we strive to give you optimum value for our profetai salvias. Fee quotations acre provided bast d-ttpon the fiats and eircumetanhcess that you dame to us. However, unlite the sale of pnoducta, the performance of professional services is affected by many vat, *nth as the foreeping, *Aida may ease fa manna* to change, To the Partners of Grant Thornton LLP and the Center for Public Company Audit Firma Peer Review Committee We have reviewed the se actuality control for the accounting acid auditing practice of Grant Thornton LLP (the applicabla to non -SEC issues in effe t fbr the year ended May 31, . The firm's mowing and audilleld pis** applicable to SEC issuers wu not reideveed by us steins the-Public Company Accounting Orite l trd (PCCAOH) is responsible kr hispe tang that portion oldie bra's accounting and auditing practice itt. tecordsnce with PCAOB requirentents, A aystsm actuality ee nnel encompasses the firm's oq t# and the policiee adopted and psassdurss establsited to provide it with reasonable aieinuoe of complying with pal staideedw The elements of quality control are deaaribod in **Statements on Quality Cresol Standisda raauad by the American Institute of C e r t i f i e d P u b l i c Ae oft (e AMA ). The design of the sywlar k and snnetiliiseoe wide it, ate t is responsr�itica of the Ma, Our respottsibitity is *express en opinion act ttaa.dpt of the system, and the tin's complaints, with that waters based on our review. Our review was conducted in accordance with standards rds eetal ltedby du Prat **view Cam <of the Canter for Public CesipsityAudit Anne and included pinwheel to pleat sad pew the reviarrhst ere rommerited in thectlenhe4 ieuriprioa of the peer review prom*. 0er review maid not rtt)orawfilyr disclaim all weakness** Sts system of quality °entree or all insteases of lade oktamplitntes qtr it aunts it was based oa seteetives auk Boseviselhate aro inhor nt ihnitaaWa s it the silieetheasss dew vie of quality COMTA &virtues *seethe areas may sew end natbe 3iet stet A,piet pegieetieekatettf evaluation of t syatrinofi eels* to thews periods is safest Se tbtrtielrr`lltttttbi eyelets eetl'ilatalilly control may become one ii>atltiatet boom a of dew w ire corttlitiont, or that the Mona of eomplitem with the policies or proud** may dettelo$t., ht our opinion. the sygiestl.ef quehipteuttni far the seenuntint am$ !tditine pr.obos appiiosNa to ilea non4EC issuers of L1.1 in citing for the year erdedbley 31, 2404 Nu ben deatossd. to meet th and e re J ti Of it* co�ctl sta indardt he can aa sow g *nd std pza�callM e tatb l tacit by the AICPA, a Wiiik xi q : z, • i , 0 1ft11# � rho ye tkoa emie o provide the Arm with I ce assurance of complying volth appliatbfe professional standards. As is customary in a poet review, we have issued a letter under this date that sett teeth comments alai to certain policies and lures or compliance with them. The stutter describe& in the letter ***tot considered to be of au dent significance to affect the opinion expressed in this report. Springfield, MiasoUi December 4, 2008 Its asi ids Shwa Sub 1000 RR► aeac Ma9ae01.1190 Fatima a12 talniorwirolimiward Wait Atilk% W044014894 nom* imens.yor 400/4111), Fix A0.t49t *MUM lesi447at)S$l QQ►► Immir Tar moms —42— Overview Attachment to the °Peer Review Report of Grant Tan, LLP Description of the Peer Review Process Fir= emitted in the AtPA Center >br Public Company Atidf Firms' (the Cake) Peer Review Program have their yen of quality control periodically reviewed by independent Peee these reviews are in and compliance oriented with the objectives of evalusniug whether. • The Ervlewad firm's systent of quality metre! for its aaeotating and std Pttntfiee spplioabie to nutt6EC isau+ss 3 bt /NOW cieitignad to meat the requitement' of the QuallirCentrol Standards mod by the alt. • The reviewed thm's quart tieetml policies and procedures a tt ntnt*.SEC helm wan being complied with to provide the firm with reaevrtabht aasthrance of eozeptyles with professional Apeitruniiew is based on selective testa and directed at smearing ruler the eked of and otipli. cs avithilittErees syrctam of %P Merl for its a& aid svditie . p Lice q *no*4BC hehotiprevides the firm , net ahsurcmiaet ot`' we e fi e d i s t d o • c s , a en the firm's syati of enal tyr vanept heeht int t , and sheet* provide assurareo with reip% to any individual eagimpowent conanetedby aim er dtst none of the financial statsmebts imclited by the rah should be masted. I''s. Peer Review Coss* (I) establishes end rosistaine peer revived elsntisads, At regular etterOnge and through roped vv b* pa tat. &rase the PIC .emtders each pew veriairiaraimies the imeisemes oompetenee end pe oe• and em dr nniataea'se�part,. bier of ome +l. d . awees t ' respenselreen-theme *ned firm thastata uie sa pbetbellI pear r+as 1�ed. The Cestenitd itfplays a key sole is ovorawing the perfinmenstreffew .rwvi.ws We elwy with the peer 111141#10011110 and tits PIC aoa.pts the pelt widow i.gotts, lets of ocinineseter imd navigated _ negrareek these rinenessitiseee inatelakied in is ffin a lw le to the plc. b m o *n t ietd sek et (Includes - Ittdpithridtreddrig trithit than aparaing to spacifid ibilowepsdhlon requested Row tiest,paferm audits or pt* s.taaistential isle in theme* of one or mare SIC ides, gap Mind by the hail, .torapsny Account* Oversight Bean! ( ) we reipitred to be eighterad with end have Ott and audits preetheeerplicabli to SEC iiast_impeuted by the PCAKEL Thistibre, we *Am the frm'x sue; end an prance appikelblie to SEC Weiss. Ifth R y lbr t FhW AFB and Attains � pb 'T o , feat the whew of Grant T or ttn, L1„P, we obtain in tiatdics din$ of (l) the neetretpul went of eetetiedel and *u ts #nd f2) the design d t e Brie's stem ofeeelihreite001 teem* the uthc cnt aid *enrol fish* implicit in its peneriee. inherent mks Wean inatirsed by underst sndtng of the flared`, practice, such as the indunielea of its Weals and attiOtitnktrs of bt set thee* Client g an the or nation of ttie tom's personnel into pt wit. coo Were *messed hitotiedning an wisp of tie- datio n alike frna's sa y ooe pb iinderfing its audit nnethodelegy, epd goofigor4 Pew. 'AssooNing aentrvlri.k ii tie► pools ifeveleadirg the efthaiveetecof the reviewed `ter`: a rarsein of mielity centred in piswuuting the peasfonaetnosa(eeiagemenls that/Janet comply with pe of iaemietee dad . -43- i erfonrrifetg Oil Pitei kw fart the pi,'s Accountrig and Auditing linunicts Applicable to Non.SEC hairs Based on our assessment of the oombined level of inherent and control risks, we id+eettified practice units and selarted onsmentents within those unite to treat ix compliance with the firm's of qu r control. The selected for review included e e rnentts pe€f ined we Government Auditing Standards, auditapperfbrmod under >'SICIA, multi/0Mo audits and audits of eanpIoyee benettt plans. The engagsniente peleeted to rricer nspreseated i sross=seetkni of the fork's iienountingend auditing pew* with Oinphesia on higert iniidc engagenstetts. The engagement revigws included examining luarking paper f'f and reports and intsrvianif *. Ingsgement personnel. The soaps of the l re! #ew aiao Maiachid examining sel.soted.admini$rat Ye and perwnnel title to determine tkm'r poor and preceileree fl' the Anent. .of *Mini pertaining ra and gaiitennelniansgeMen , .:, and sod eeptiontents. Pity to € " the review, wa ,3 ,.. of scope and crenlinted t itiosting whir finnntanatanons f 4CUSa sou . -44- 3 To the Partners of Grant Thention LL,P and the Center for Public Cringthity Audit Finns Per Review Committee We have reviewed the system of totality control for the seeounting and auditing practice of Genet Thornton LLP (the "FirmIsitplieabie to non-SEC issuers in effect for the year ended /day 31.1" NW Neu issued our most *TOM 440 Doreather 4, 200$. The mattir described below wee net Mandated to be of au/Relent significance to rare the opinion eyrie/led in the report, which should be Nadia conjunction with this letter. Engagement Porformante Casement The Finn's quality contra peitebtood procedures appropriately address the perforator* sad determination requirenteniopedeadosto oemnamicetions With them *horsed with govanettes mmageasent and others der** leltiOISOlgates of on *WU However we concluded thatt000pareties and procedures ere not consistedy appliodaoroes the practice, a wo meted *want engegemiste whore audit team/ did not tinnily peellsnateepsieldeammunicartions or hey document die eenthisiseaseeetted orient* commtaricated. Additiateft lowtessis frequently did est interview email keY111000.0100 pereormel or others regerdin. eteeteriestodink. In aR indenter Re srriewers wem adefloddiet dna= had taken appropriate step Oa* : ,t0101 *nice& Reeemoseadadea We remeonend the Firm 41110111014.0940011 with echidna polisiseend procedures by additional **in ratarditillAintanhatircia *ad inquiry witheacasenient and them ekoilid goverment. The Fum Sheist0116 latentder impending preeeduree in *radii prognuns, bob* can* munition protrookinaddelorneotatien petiole& Comment The Firm's system of quality control requires a critical review of the key aspects of the audit by dm mire engagement team with a fetes on key Wow While we believe the Pirm's attdk policies and proetelseee are sound, we no several audits whore deirmieneies resulted from engerriment teams ad:applying tict Pima's Odium* or the related proftesiomtl skuniards. These deficient* included the °missies er improper evaluation of the rosette a:editing procedures on unique and &meet issues. b all inigannos, the Firm has taken appropriste action to address the deficiencies noted. Humors *at UM atolls Ow, OM tc00 YOtHiermai Mown. WOW WINN 110,110‘ MO OVUM ION ifiCk ast.Offf M il l ik e741:10112 1W10001101141111 4#1101110 irst.W041421 ?In= 7:414 I 4 . 4 tl 4 MUM 111110111i aslies -45- .0. • a 4 SighAlltniit To the Pa><tnts 0,1 tihoirrfps LIP and the Center far Pub c 'Company Audit Firma Pear &Mew Corminiuee Recanuneadatlen We reCnlnlneit4 the Pity continue its recently hap program include: robust processes to evaluate *trier prc►fas c t an individual basis. This Includes omen-one cominunisa tions including the consequences ►frmt improving pertbrniance, cry a tailored radon plan to five Perforenece and monitoring propos against that plan. We believe s indivichudized monitoring will pad:mance. dot& uwo Deeetnber 4, 2O9 -46- 8 0 GrarrtThomton CkP Ccenpray Paw Review Committee e f 4 .404400 t i a Qf R its 220 Leith limos rimed Dwitsot, NC 21107 Ladies sari Qardeme This corn thereseats our response to the prow and law of con cn a issued in aooaactioa with am Plash pea oirtbsw for the year asst Aley *ndshooldrbe radio m esith drat brow nagagemestPationnance Caatoaassfaseiaoa with those .elutfiads±oidit,dvsisovasakamempomente datbeas As stated in the Wm of conamonta uswitoliaist and s the perfeetamoe lad deattessoethm- requiteatents posioimag oontennakestima yak those cit with - ntioessomotood whin. b itimmicamomoianioos sad ostleadp dssa6vpad soieiseoe Abe pnefeadeash awn essapip. vide those pssiidx sad.. • se daditd safficiem doaiteentatie w e hewn seaaesdp awr sit * sge.etrrst WU& MAIM CO asts swift these sten mak **a sik tito middeati ialideattesmik twiehe a0` be tidireitatiose aka • a itioutei es a, nett strsiisp aborts. weft to toeftintithi Out olopbasis on anyeemoutemee eased 4 "MO of .006064.020 0:4 t PI04010 *it tad Salado* heitteseede. lee san t ptsfonmeco Of Pewits Qadkp Reviear TIM , vdth bosh vac motet leadime* *own Pactainik .104 cwt the mottle t aoid inspection trite Wo w* *e these poi u aai4.oee sbtaat Opross rem , Abe the Pudic. Q 1 Le TWA vdll 1 10 0 :01CAlt must dams writtrole thme totems tile 2009 at edit practice se co is the tt+ Fkm l±eadies dp and idt Z.4-#P —47— pew in win cisatione Ilkie asrA • tirr • Mttiwr I* *94630010000, tea► Floor the South Ta Public Utility District BOARD AGENDA ITEM 41 TO: Board of Directors FROM: Kathy Sharp, Clerk of the Board MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Board Policy 2140: Business Expense, Credit Card, Vehicle Use & Reimbursement Policy REQUESTED BOARD ACTION: Approve amendments to be consistent with the Employee Training and Travel Policy Concerning Reimbursements and Use of IRS Per Diem Methods DISCUSSION: The District's Employee Training and Travel Policy differs from the Board's policy. Staff recommends adopting portions of the employee policy for travel arrangements, expense reimbursements, and use of IRS per diem methods. This will provide consistency in implementation of policies. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Redline /strikeout version of policy amendments CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Richard H. Solbrlg Proctors Chris Gorski James K Jones May Lou Moebacher Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.u5 -49- 2140.10 South Tahoe Public Utility District Board Policy Manual The purpose of these guidelines and regulations is to furnish rules and procedures for members of the Board of Directors in incurring expenses for the purpose of furthering the interests of the District and for claiming reimbursements for such purposes. 2140.20 Expenditures for lodging, meals, transportation and other activities should provide for reasonable comfort and convenience. It should be borne in mind, however, that public funds are being spent and that only a reasonable level of expense is warranted. Authorized business expenses shall not include costs associated with a Board members' spouse. To receive reimbursement for out of pocket expenses, it is suggested that Board Members must complete the District's Business Expense Report within one week from return from travel, and no longer than 30 days from return from travel. after he • 2140.30 Since circumstances vary considerably in those instances where Directors must incur expenses, care by those incurring expenses, and supervision by those approving expense accounts is the most effective method of control over expenditures. When expenses that might be regarded as out of the ordinary are foreseen, instructions or approval should be sought by a majority of the Board before incurring the expense. 2140.40 A majority of the Board may reject or reduce claims for reimbursement resulting in any unauthorized expenses including but not limited to travel, inappropriate selection of class of transportation, . lodging, or meals. Any disputed, unsubstantiated, incomplete or late expense reports may be submitted to the Executive Committee for consideration of extenuating circumstances. If the Executive Committee determines extenuating circumstances exist, they may approve the claim. 2140.41 2140.50 Definitions: In the event an appeal is submitted by a member of the Executive Committee, the remaining Executive Committee member shall appoint one other Board Member to assist in resolving the appeal. 2140.51 "Travel" shall mean attendance at meetings, conferences, or other functions on District business at other than the District headquarters or temporary headquarters or, normal meeting places or, in the Directors residences or places of business. 2140.52 "Overnight travel" shall mean travel which prevents Directors from spending their usual sleeping hours at their residences. 2140.53 "Business meal" shall be one in which Directors provide themselves and non - employees meals and beverages (except alcoholic beverages), ordinarily associated with normal eating customs under circumstances which are generally considered to be conductive to furthering the business of the District and where the subject matter of the discussion is of importance to the District. 2140.54 "Mileage reimbursement" shall mean the sum of business miles driven outside of the District's service boundaries (commuting expenses between a Board Member's residence and places of business within the District's service boundaries are not reimbursable; however, for the purpose of this section, mileage within Alpine County is considered to be outside of the District's service boundaries and shall be eligible for reimbursement) times the currently approved established Internal Revenue Service standard mileage rate to reflect reimbursement for the use of a personal vehicle. The Internal Revenue Service standard mileage rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable. Mileage reimbursement claims shall be submitted per Section 2140.20. 2140.60 Authorized Expenses: 2140.540 Directors who are paid mileage reimbursement for use of privately owned automobile for District business, shall possess a valid drivers license, and maintain insurance on such automobile with proper liability coverage. 2140.61 It is the policy of South Tahoe Public Utility District to en- courage Board development and excellence of performance by reimbursing authorized expenses, not deemed unreason- able, by a majority of the Board. The following types of activities generally constitute authorized expenses: 1. Communicating with representatives of regional, state and national governments on District positions; 2. Attending educational seminars designed to improve officials' skills and information levels; Participating in regional, state and national organiza- tions whose activities affect the District's interests. 2140.62 Expenses may include miscellaneous expenses not specifically identified above, however a Board member requesting reimbursement for miscellaneous expenses not specifically identified above shalt have the burden of establishing the practical need for incurring the expense in order to conduct official duties. All reimbursement of expenses shall be pursuant to District Policy 2140. 2140.63 Travel - Expenses may include District business telephone calls, District business meals, common carrier fares, rental of automobiles, parking fees, and mileage reimbursement for the use of personal automobiles as described in Section 2140.54 above. 2140.64 Overnight Travel - Expenses may include business telephone calls, including one telephone call per day to Director's family, common carrier fares, rental of automobiles, use of personal vehicles, meals and lodging, and other expenses essential to the business of the District and the ordinary personal comfort of the traveler. Expenses incurred by any family members accompanying the Director are not reimbursable. 2140.65 2140.66 Car Rental — It may be necessary to rent a car when traveling to conferences and /or training in remote areas. When renting a car, rent the most economical vehicle for the travel required. There are 3 rental car options available: 1) Rent a car using the District credit card 2) Rent a car using the District's corporate account with Budget car rental agency 3) Rent a car using a personal credit card. If Option 3 is chosen, it must be approved in advance and reimbursement for the rental car will not be issued until AFTER travel occurs. If the Director is under the age of 25. Option 2 must be used. Under all options. Directors will accept the rental company's insurance. The use of rental vehicles should be coordinated among Directors traveling on District business to the same location. Meals & Incidentals Expense — Meals and Incidental Expense allowances conform to the IRS regular federal per diem rate method. A completed travel form must be submitted in advance of the event to allow processing time. Once a completed and approved travel form has been received by Accounts Payable, the Director will be issued a per diem check on the Payment of Claims prior to the travel. The Director should make every effort to meet the Payment of Claims deadline prior to the event to obtain meal allowance in advance. Federal per diem rates are published by the General Services Administration for each locality and are available on the Internet at www.gsa.gov. Should a per diem be received for a meal that is ultimately not needed, that amount should be repaid to the District upon return from travel. Partial meal and incidental expense allowances can be paid for multiple day conferences, seminars, and business that require partial day travel. No meal allowance will be provided if meals are included in the conference or training package. Use of District credit card for training related travel meals is discouraged. Should you decide to utilize your credit card, bear in mind that meals charged to credit cards will only be allowed up to the amount of the established Internal Revenue Service rate. Any overages must be repaid to the District upon submittal of reimbursement request. A Director who provides a business meal for a guest or guests must provide on their expense report the guest or guests name or names and the business reason for the expense. 2140.67 Transportation — The type of transportation used shall be based on the lowest cost to the District after all costs are considered as follows: a. Travel by common carrier bus or train shall not be required; b. Air travel shall be by coach or economy class. c. -55- 21404 (2) The cost of travel (taxi, shuttle, rental car, other In some instances, Directors choose to drive their own vehicle to training destinations where air travel /shuttles would have been the most economical alternative. In order to provide Directors a consistent method to determine reimbursement amounts the following procedures will be applied: (1) Air travel reimbursement amount will be documented by the Director via the Yahoo! Travel site (http: / /travel.yahoo.com /). Documentation for air travel shall be provided with the completed District travel form at least 21 days prior to the date of travel. The most economical flight results for the dates of travel will be reimbursed. Note: When inquiring airline ticket prices in the Yahoo! Travel site, use the approved travel dates what would have been used had the Director opted for air travel. If travel has already occurred, airline ticket prices shall be taken from the Yahoo! Travel site using the following criteria: at least 21 day advance purchase, non - holiday time period, same weekdays as conference travel required. (2) The cost of the current round trip Casino shuttle to Reno/Tahoe International Airport will be reimbursed. (3) Cost of shuttle service from the destination airport to hotel site will be reimbursed. If proof of cost is not provided, $30.00 will be allowed for this service. When traveling by plane and ground transportation from an airport to a hotel is necessary, taxis will only be used when a less expensive form of travel (i.e„ shuttle service) is not available. -56- This travel transportation policy is not intended to cause excessive use of personal time to achieve the absolute lowest travel cost. Assistance with travel and training arrangements will be given by District staff upon request. Any Director who obtains an airline ticket paid by the District for the purpose of combining personal travel with District travel, or for travel with a family member, shall, prior to receipt of such tickets, make payment for the portion of cost attributed to personal travel or to the family member's travel. Any cost incurred by a quest accompanying a Director must be reimbursed to the District. Off -hours transportation or any other personal expenses associated with the travel are the Director's responsibility and are not reimbursable. 2140.68 Accommodations - All hotel /motel accommodations will be made in accordance with the District travel policy except that when authorization to exceed 125% of the Internal Revenue Service room rates is needed it shall be approved by the Board President or in the Board President's absence, the Vice - President. No accommodations should exceed the cost of the conference host hotel. Documentation of the authoriza- tion shall accompany the credit card statement or Business Expense Report as appropriate. 2140.69 Other reasonable expenses deemed in the best interest of the public and approved by the Board President will be reimbursable. In the event a request is submitted by the Board President, the Vice - President shall be responsible for authorizing the request. [This section was incorporated with Section 2140.66] 2140.80 Use of a District Credit Card - District credit cards are to be used by Directors while acting in an official capacity for the District. Each Director will receive a copy of the District's Cal Card Procedures specifying the District's internal controls followed for credit cards. Use of a District credit card in any manner determined by the Board as inappropriate or outside of the established regulations could result in the loss of credit card privileges. Credit cards are issued to members of the Board by the District's accounting office after taking office. Credit cards may be retained by the Director until leaving office unless the Board President asks the Director to return the credit card at an earlier date. Credit cards retained at the District will be held by the accounting office for safe keeping. Use of the District credit cards for any personal expenses are disallowed. If, inadver- tently in the course of use of the credit cards, expenses that are unsubstantiated by receipts or not allowed under this policy are charged to the credit card, the amount will be identified and subtracted from the allowable total or if necessary a Director will be asked to reimburse the District. Monthly credit card statements will be given to each Board member for their review and signature. Once statements are distributed, they must be returned to accounts payable along with accompanying transaction receipts within five working days. 2140.90 Petty Cash - A petty cash fund exists for the purpose of advancing to or reimbursing Directors of the District for miscellaneous District expenses necessarily incurred in carrying out their duties. Requests for reimbursement must be accompanied by a receipt. -58- Adoption Date: 7/2/98 Amended: 01/18/01 Amended: 03/16/06 Amended: 03/05/09 Amended: Richard Solbrig, General Manager Dale Rise, President James R. Jones, Director SOUTH TAHOE PUBLIC UTILITY DISTRICT BOARD MEMBERS Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MARCH 3, 2011 MINUTES BOARD OF DIRECTORS: President Rise, Directors Cefalu, Schafer Director Jones was excused, Director Mosbacher was Absent. STAFF: Soibrig, Whalen, Sciuto, Hughes, Bledsoe, Bird, Swain, Frye, Brown, P. Lavallee, Attorney Herrema. GUESTS: Shellan Rodriquez /Project Manager, Pacific West Communities, Greg Whittaker, Hillary Hodges /City of South Lake Tahoe Planning Manager, Mike Burn /Field Representa- tive,Carpenters Union, Michael Turnquist, Ernie Claudio. Ernie Claudio led the pledge to the flag. Moved Schafer / Second Cefalu / Jones Excused / Mosbacher Absent / Passed to approve the Consent Consent Calendar as submitted: a. Alpine County's Summer 2011 Fish Purchases - Authorized payment to Alpine County in the amount of $48,000; b. 2011 Cathodic Protection Project - Approved proposal and authorized execution of a Task Order with JDH Corrosion Consultants for design of facility cathodic protection, in the amount not to exceed $69,000. -59- Paul Sciuto, Assistant General Manager Mary Lou Mosbacher, Vice President ROLL CALL PLEDGE OF ALLEGIANCE CONSENT CALENDAR Chris Cefalu, Director REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 2 This item was originally on the Board's agenda on February 17, 2011. Shellan Rodriquez, project manager, Pacific West Communities, Inc., answered additional questions of the Board regarding the project. Mike Burn /Field Representative, Carpenters Union and Michael Turnquist, a local contractor, expressed their desire to have local workers employed on this project. Ms. Rodriquez indicated that the agreement with the Redevelopment Agency (RDA) will address that issue and it was suggested that the local carpenters union contact and work with the RDA. Hillary Hodges, City Planning Manager, who is taking over redevelopment functions for the City, reiterated the City's support and commitment for this project. Greg Whittaker, property owner, addressed the Board stating that this is the only project in the last ten years that has been permitted and would like to see the project completed. District Counsel suggested that if the Board is to approve a commitment letter, that it include an indemnification provision in the final agreement, that would require the developer to indemnify the District for the costs of defending against any challenge regarding gifting of public funds; and that it also include the District's support was contingent on no court finding that the deferral was outside the District's powers. The Assistant Clerk read a letter out loud submitted by Director Jones voicing his opposition to the project. Moved Cefatu / Second Schafer / Jones Excused / Mosbacher Absent / Passed to authorize staff to work with District counsel to draft a commitment letter for Board President signature, approving deferral of water impact fees and that it include the provisions as stated above. President Rise indicated that due to the fact two Board GRANtCUS MEDIA EFFICIENCY SUITE members are not present, he would like to remove the voting portion of this item from the agenda, but still proceed with the presentation by the IS Department. IS Department demonstrated websites that use the Granicus agenda systems which included Tahoe City PUD, City of South Lake Tahoe, and Alpine County. Alpine County's system is "audio" only. Several questions by Board members were posed. It was the consensus of the Board to have IS staff obtain a formal quote from Granicus, look into exactly who does what, how involved it is, what parts would involve staff time and what parts would be done by Granicus. Staff will bring this item back to the Board as an agenda item. No Board Action ITEMS FOR BOARD ACTION -60- THE ASPENS OF SOUTH LAKE REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 3 Moved Schafer / Second Cefalu / Jones Excused / Mosbacher Absent / Passed to approve payment in the amount of $1,551,568.72. Water and Wastewater Operations Committee: The committee met on February 28. Minutes of the meeting are available upon request. Finance Committee: The committee met on February 18 for the budget review, and again on February 23 concern- ing the water rate study update. Board workshops will be conducted on both issues on March 7 and March 9. The District submitted a list of projects for the 2011/12 budget process in prioritized order consisting of: (1) Keller Tanks; (2) USFS Water Special Use Permit (SUP); (3) Arcflash Study; (4) Wildwood Phase 2 Waterline; (5) Hydro - Generation Project; (6) Water System Master Plan; (7) C -Line Hydro Study. The project list will be considered for approval at the April 13 water agency meeting. Approved projects will be incorporated into their budget process in May. Richard Solbriq reported on two items: (1) At the Board meeting on March 17, the District will host a presentation of the "Poverty to Prosperity" documentary; and (2) Lukins Brothers Water Company has applied to the California Public Utilities Commission for authorization to charge a surcharge to customers for a $2M loan for the Phase 1 waterline upgrades. This equates to about $10 -$11 per month for a single family residence for 20 years. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS Chief Financial Officer: Paul Hughes reported on his ideas STAFF REPORTS regarding offering a program to customers for financing of capacity charges to try to stimulate construction. He requested feedback from Board members. It was the consensus of the Board to have him submit a written draft of his ideas for further discussion. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT President Rise reported on an incident of mistaken billing BOARD MEMBER REPORTS between Safeway and a rental property owner. Safeway will be refunded the over - payment of sewer charges. The property owner will receive a sewer unit count from District inspectors and be properly billed from this time forward. GENERAL MANAGER REPORTS REGULAR BOARD MEETING MINUTES - MARCH 3, 2011 PAGE - 4 The Board did not enter into closed session to discuss items ADJOURNMENT listed on the agenda. The meeting was adjourned at 3:05 p.m. ATTEST: Kathy Sharp, Clerk of the Board By: Chris Whalen, Assistant Board Clerk South Tahoe Public Utility District Dale Rise, Board President South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Sotbn • , General Mana • er Dale Rise, President James R. Jones, Director BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, GUESTS: Steve Tesh Michael W Plan; Kathryn rincipal, S oject Man Lake Taho Nancy Hussmann le pledge a flag. Director Mosbacher requested t (Surplus Property Policy) be prior to Board action. a. See Consent Items Brought Forward; BOARD MEMBERS Eric W. Schafer, Dire REGULAR MEETING OF THE OD D Of TORS SOUTH TAHOE PU UTILITY DISTRI MARC /It'll, 2011 MIN r, Schafer STAFF: Sharp, Sciuto, Hughes, BergicittlWalen, Br W. Stanley, C. Stanley, e, H • nn, Th Carrion, Hoggatt, Johnson Finkel, H erson, es, Cullen, Van Gorden, Curtis, rney , stud mmunit'y ocafes; oe Basin Prosperity `consent Item a. forward for discussion Moved Mosbacher / Second Schafer / Passed Unanimously to approve the Consent Calendar as amended: b. Union Memorandum of Understanding - (1) Approved Letter of Understanding extending the Union contract one year to June 20, 2012; and (2) Authorized execution of same; -63- Paul Sciuto, Assistant General Mana • er ary Lou Mosbacher, Vice President ROLL CALL PLEDGE OF ALLEGIANCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR Chris Cefalu, Director REGULAR BOARD MEETING MINUTES - MARCH 17, 2011 c. 2010 North Apache Booster Station Project - Approved Change Order No. 1 to Thomas Haen Co., Inc., in the amount of $41,418; d. Tank Coatings Assessment and Design - Approved proposal and authorized execution of a Task Order with V&A Consulting Engineers, Inc., for assessment and design of water tank coating systems, in the amount not to exceed $68,000; e. Grizzly Mountain Booster Station - Authorized staff to advertise for construction bids; f. ERB Replacement Project - Authorized staff to acjofte for bids; g. Alpine County Groundwater Monitoring We tallations - Authorized staff to advertise for bids for the co Lion fourteen (14) new monitoring wells t9,be include Alpine County groundwater monit grogram; h. Approved Regular Board Meeting Mi February 17, 2011. CONSENT ITE UG WARD unity there Director Mosbacher stated oy- �•uld be *le to take items t long contributing;, » expl• reaso changing t olicy to dis tha •ctice: perception, tial for itenit be tti + by mistake, public does no e equal op nefit, and to avoid conflicts ` y' a appear Moved Schafer / Secornes / bacher Voted No / Passed to authorize chan .,to .policy for retention and disposal of surplus prop ITEMS FOR BOARD ACTION The District has determined that it is appropriate that metered customers not be responsible for the cost of an increased water bill when there is a meter error or a leak in the plumbing system on the customer's side of the meter. This policy provides an opportunity for customers to request adjustments to water use charges within a 60 day timeframe from making repairs. Any customer who has an - 64 - CONSENT CALENDAR (continued) USSION /BOARD ACTION SURPLUS PROPERTY POLICY (Consent Item a.) PAGE - 2 METER ERROR AND LEAK ADJUSTMENT POLICY REGULAR BOARD MEETING MINUTES - MARCH 17, 2011 PAGE - 3 error or leak or who is seeking an adjustment of a water METER ERROR AND LEAK ADJUSTMENT usage charge for a meter error or leak shall be treated in POLICY accordance with this policy. (continued) Moved Mosbacher / Second Schafer / Passed Unanimously to: (1) Approve the Meter Error and Leak Adjustment Policy; and (2) Enact Ordinance No. 529 -11, adding Section 6.4.11 of the Administrative Code regarding Meter Error and a Leak Adjustment Policy. After a Notice to Proceed was issued, the District received a request from GSE, the contractor for this project, to replace the subcontractor they listed in the bid docu Conco Reinforcing ( Conco). Conco informed GSE t they could not furnish the reinforcing as quoted the bidding phase and takes no exceptions to : b- stitution with another subcontractor. The Public tract Code allows substitution if the subcontractor can execute a contract at the price specified in their bi which is the case in this instance. Concoresuested G substitute another firm in place of theirs...- eting requirements of the Public Contract Code m- mended that the substitution be granted crisequ GSE identified Gamma Rey_', has bee " eter to be a qualified contra f;' s thereplacem f Moved Schafer / Second - "�;�� Pass; ry nanimo approve GSE's re • "- t to su•�` = . ©ved subcontracto After a Ch. Order was + -d to 1 c ontrac or LUTHER PASS PUMP STATION STANDBY construction . new fire p buil the electrical POWER subcontractor, Electric, dlidned S Nevada Construction's (SN'e contract for this project) offer to perform this extra ;. • s bid and takes no exceptions to the use of another lice`. d electrician. The Public Contract Code allows subs W the subcontractor fails or refuses to perform the SiObcontract, which is the case in this instance. After meeting requirements of the Public Contract Code, staff recommended that the sub- stitution be granted as requested. SNC will provide a recommendation for a qualified electrical subcontractor for staff's consideration. Moved Schafer / Second Jones / Passed Unanimously to approve Sierra Nevada Construction's request to substitute the approved subcontractor, Nelson Electric, as recommended. -65- � tWORKS REPLACEMENT PHASE 2 REGULAR BOARD MEETING MINUTES - MARCH 17, 2011 Moved Cefalu / Second Schafer / Passed Unanimously to approve payment in the amount of $1,309,401.37. Water and Wastewater Operations Committee: The committee met on March 14. Minutes of the meeting are available upon request. The March 9 meeting was mostly about routine items. The budget and distribution of tax transfer funds will be dis- cussed at the regular meeting on April 13. Steve Teshara, Principal, Sustainable Community Advo- cates; and Michael Ward, Project Manager, Lake Tah Basin Prosperity Plan, showed a PowerPoint presentco and video clip entitled "Poverty to Prosperity" de the economic condition of the Lake Tahoe Bash ` and plans underway to address areas for improvemeft. Agencies from six jurisdictions contributed match Money towards a federal grant that enabled tae developmeWit of a study which produced an action +r the Lake Tahoe Basin to thrive economically. Th plans to develop an oversight board that will inch + - al collaborative with everyone who has a st to develop and oversee a TtchttiatiProsperity implement the prosperity andleek gran their mission to restore pctx.tation artvitalize Mr. Ward request ' e District consensus of +irecf fo g to develop reso r. will pro information. No Board action. Director Schafer repo (California Association o and on the many opportu support. ture, t =� munity. effort was the e necessary Director Cefalu reviewed the 2011/12 budget and recom- mended the Board's Training /Education /Travel budget be reduced. Staff has been diligent in cutting costs and in order for the Board to show uniformity, should decrease its costs too. He relayed appreciation to staff for foregoing pay raises. Budgets will be sent to the Finance Committee members to determine the reductions to be made and will make a recommendation to the Board. dance at the CASA BOARD MEMBER REPORTS gencies) conference, vided to create positive -66- PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS PAGE - 4 EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVE REPORT ESENTATION: LAKE TAHOE BASIN SPERITY PLAN - "POVERTY TO ERITY" REGULAR BOARD MEETING MINUTES - MARCH 17, 2011 PAGE - 5 Director Mosbacher encouraged staff to investigate allowing a cell service provider to install a repeater at the Luther Pass Pump Station site to provide cell service to residents in the valley, and to generate revenue for site rental. She also reported that: the handout from the budget workshop was very clear; the District's excess pond liners might be able to be used for the milfoil problem in Lake Tahoe; employees should slow down their harried work schedules; and it is unlikely the U.S. will receive any fallout from Japan. Director Jones reported he, along with Dennis Coc traveled to Washington D.C. to attend the ACW (Association of California Water Agencies) co eR, _,.. e. He reviewed meetings attended, contacts maR *aneis participated on, the status of the government ea the potential for future funding, and the potential fo combining CEQA and NEPA process lifornia. President Rise reported he requested statttio Toot into the use of GPS systems in District vehicles. Legal Counsel: Gary Kvi Apo how di It it would be for California mbine A and WPA. He also reported on a bill, 7, th * ould enttbst a bidder on a pr • _ to reco • ttorney fees if they pr >e suc an error by an Assistant Gen onager / E eer: Sciuto gave an update a medical= nditia General Manager, Richard 'g. Clerk of the Board: Kathy rp r ed she achieved her second Board Clerk cerecotton. ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District -67- BOARD MEMBER REPORTS (continued) F REPORTS 4:25 P.M. ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District South Tahoe Public Utility District BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Tim Bledsoe, Manager of Customer Service MEETING DATE: April 7, 2011 ITEM - PROJECT NAME: Request to Appear from Echo Creek Ranch REQUESTED BOARD ACTION: Grant Echo Creek Ranch an exception to Administrative Code, Rules and Regulations regarding location of water meter, backflow prevention device, allowing Echo Creek Ranch to install meter and device on Echo Creek Ranch's property. DISCUSSION: Echo Creek Ranch is requesting an exception to certain sections of the Administrative Code and District Rules and Regulations regarding the location of their backflow prevention device and water meter. Administrative Code section 3.1.12 provides that service connections and metering devices be installed in accordance with the District's ordinances, rules, regulations and specifications. The District requires that a meter be installed at the service connection. A backflow prevention device is to be installed near the property line or immediately inside the building being served. (Admin. Code, § 3.3.6.) In conjunction with the construction of new buildings at Echo Creek Ranch this summer, Echo Creek Ranch will install a private waterline on their property. Based on the topography of the site, Echo Creek Ranch wishes to locate its meter and backflow prevention device on the Echo Creek Ranch property, away from the property line. The District's responsibility for maintaining and repairing waterlines serving District customer's property ends at either the outlet /downstream side of the curb stop or the edge of the public right -of -way, whichever is closest to the District's main. (Admin. Code, § 3.2.2.) However, the District is responsible for the maintenance, repair and replacement of all water meters and appurtenances. (Admin. Code, § 3.2.5.) Section 3.2.6 of the Administrative Code provides the District with a right of entry across any customer's property for any purpose related to the maintenance, repair, replacement and reading of meters. General Manager Richard H. Solbrlg Directors Olds Cefa Maly = .4o b a - r Dale Rase 1275 Meadow Crest Drfve • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • W Ww.etpud.us Tim Bledsoe April 7, 2011 Page 2 District customers required to install backflow prevention devices must have performed certified inspections and operation tests annually. Repair and replacement of the device is the responsibility of the property owner. (Admin. Code, § 3.3.9.) Administrative Code section 3.3.5 provides the District with the right to inspect a backflow prevention device at any reasonable time. The District's granting of the requested exception would not expand the District's responsibility or frustrate its ability to fulfill its own maintenance, repair or inspection obligations, so long as it is conditioned on the understanding that the District has no responsibility for the Echo Creek Ranch's private waterline itself. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES -72- CATEGORY: Water SOUTH TAHOE PUBLIC UTILITY DISTRICT • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 • • Phone 530.544.6474 • Facsimile 530.541.0614 • 3. Mailing Address: 2409 Lupine Trail, South Lake Tahoe, CA 96150 4. Phone No: Date: 03/29/11 8. Customer Comments: See agenda item. 9. Action I am requesting Board take: See agenda item. Agenda Item NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. REQUEST TO APPEAR BEFORE THE BOARD (Use Separate Sheet if Necessary) 1. Name: Mike Dill, Aspen Environmental, for Alex Graf. Property Owner 2. Street Address: 2478 Old Meyers Grade 5. Date I wish to appear: Before committee: Before full Board 04/07/11 6. I have discussed this matter with a member of District staff: Yes X No If "Yes ": Name /Department of District contact: Tim Bledsoe /Customer Service Manager. Jimmie Hoaaatt/Construction Manager, John Thiel/Principal Engineer 7. Staff Introduction: Echo Creek Ranch would like the Board of Directors to make an exception to the Administrative Code in regards to water meter and backflow prevention device from point of service connection to private property. See attached agenda item. 10. Staff Comments / Recommendation: Grant Echo Creek Ranch an exception to the Administrative Code, Rules and Regulations regarding location of water meter. backflow prevention device. allowing Echo Creek Ranch to install meter and device on Echo Creek Ranch Property. PAYMENT OF CLAIMS FOR APPROVAL April 7, 2011 Payroll 3/22/2011 447,508.67 Total Payroll 447,508.67 ADP 2,637.79 American Express 1,947.81 Bank of America 0.00 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 21,114.38 CDS- health care payments 75,242.78 Union Bank 0.00 Total Vendor EFT 100,942.76 Accounts Payable Checks -Sewer Fund 535,390.57 Accounts Payable Checks -Water Fund 170,618.71 Accounts Payable Checks -Self- funded Insurance 35,067.55 Accounts Payable Checks- Grants Fund 0.00 Total Accounts Payable 741,076.83 Grand Total 1,289,528.26 Payroll EFTs & Checks 3/22/2011 EFT AFLAC Medical & Dependent Care 543.36 EFT CA Employment Taxes & W/H 18,700.79 EFT Federal Employment Taxes & W/H 91,428.80 EFT CaIPERS Contributions 70,997.66 EFT Great West Deferred Comp 35,099.08 EFT Stationary Engineers Union Dues 2,396.89 EFT United Way Contributions 134.00 EFT Employee Direct Deposits 218,742.41 CHK Employee Garnishments 1,389.22 CHK Employee Paychecks 8,076.46 Total 447,508.67 Vendor Name A -1 CHEMICAL INC A -Z EMISSIONS SOLUTIONS ACWA HEALTH BENEFITS AUTHORITY AECOM TECHNICAL SERVICES INC AECOM TECHNICAL SERVICES INC AECOM TECHNICAL SERVICES INC AERVOE- PACIFIC AERVOE - PACIFIC AFLAC -IAisner, Ph.D., Catherine da I Aisner, Ph.D., Catherine ALL ELECTRIC MOTORS INC ALL ELECTRIC MOTORS INC ALPEN SIERRA COFFEE ALPINE EYECARE LLC ALPINE EYECARE LLC ALPINE METALS AMERICAN EXPRESS AMERICAN EXPRESS User THERESA Report: OH PMT_CLAIMS,BK Department / Prpj Name GEN & ADMIN EQUIPMENT REPAIR GEN & ADMIN ENGINEERING - C -LINE RE -ROUTE ENGINEERING - REPL GEN, LPPS ENGINEERING - IROQUOIS BSTR ST CUSTOMER SERVICE CUSTOMER SERVICE GEN & ADMIN ADMINISTRATION ADMINISTRATION PUMPS PUMPS GEN & ADMIN FINANCE FINANCE HEAVY MAINTENANC HUMAN RESOURCES HUMAN RESOURCES PAYMENT OF CLAIMS Description JANIT /SUPPLY INV Aocj# / Proj Code 1000 - 0422 AUTOMOTIVE 2005 - 6011 VISION INS 1000 - 2530 Check Total: Check Total: Check Total: CLINE EVAL 1029 - 8028 • CROUTE REPL GEN LPPS 1029 - 8933 - RGLPPS BSTR STN IROQ 2029 - 8967 - IQBSTR Check Total: SHOP SUPPLIES 1038 - 6071 SHOP SUPPLIES 2038 - 6071 Check Total: AFLAC FEE DED 1000 - 2538 Check Total: SUPPLIES 1021 - 6520 SUPPLIES 2021 - 6520 Check Total: PUMP STATIONS 1002 - 6051 PUMP STATIONS 2002 - 6051 Check Total: OFC SUPPLY ISSUE 1000 - 6081 Check Total: SAFETY/EQUIP /PHY 1039 - 6075 SAFETY /EQUIP /PHY 2039 - 6075 Check Total: BUILDINGS 2004 - 6041 Check Total: SAFETY PROGRAMS 1022 - 6079 SAFETY PROGRAMS 2022 - 6079 Page: 1 Check Total: Current Date: 03/31/2011 Current Tine: 15:11:40 Amount Check Num IYM 1,011.09 1.011.09 AP- 00078718 89.51 MW 89.51 AP- 00078719 MW 2,626.33 2.626.33 AP- 00078720 MW 927.72 3,319.92 447.00 4.694.64 AP- 00078721 MW 494.10 494.10 988.20 AP- 00078722 MW 110.00 MW 350.00 AP- 00078724 MW 2,273.68 229.96 2.503.64 AP- 00078725 MW 453.55 AP- 00078726 MW 253.00 AP- 00078727 MW 168.83 AP- 00078728 MW 110.00 AP- 00078723 175.00 175.00 453,55 126.50 126.50 168.83 1,029.60 1,029.61 2.059.21 AP- 00078717 MW V.nder Name 12°°#rtmPttt / Prof NMI RINIORIIRR Acc18 / ProJ Code AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 ANGIE'S SIGNS DIAMOND VLY RNCH SLOPE MOWER 1028 - 8129 7.95 Check Total: 7.95 AP- 00078730 MW AP TECHNOLOGY FINANCE SERVICE CONTRACT 1039 - 6030 106.03 AP TECHNOLOGY FINANCE SERVICE CONTRACT 2039.6030 106.03 Check Total: 212.06 AP- 00078731 MW AT&T MOBILITY UNDERGROUND REP TELEPHONE 1001 - 6310 8.63 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003 - 6310 4.32 AT&T MOBILITY ENGINEERING TELEPHONE 1029 - 6310 6.90 AT&T MOBILITY UNDERGROUND REP TELEPHONE 2001 - 6310 8.63 AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003 - 6310 4.31 AT&T MOBILITY ENGINEERING TELEPHONE 2029.6310 6.89 Check Total: 39.68 AP- 00078732 MW AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 791.94 , 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 31.64 '' AT&T/CALNET 2 PUMPS TELEPHONE 1002 - 6310 191.76 AT&T/CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 30.68 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 14.38 AT&T/CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 791.93 AT&T/CALNET 2 PUMPS TELEPHONE 2002 - 6310 138.61 AT&T/CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 14.38 Check Total: 2.005.32 AP- 00078733 MW AVINA, FRANCISCO UNDERGROUND REP TRAVEL/MEETINGS 1001 - 6200 51.00 Check Total: 51.00 AP- 00078734 MW AWARDS OF TAHOE CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 13.03 AWARDS OF TAHOE CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 13.02 BARTON HEALTHCARE SYSTEM PUMPS BARTON HEALTHCARE SYSTEM PUMPS BAY TOOL & SUPPLY INC User: THERESA Report: OH_PMT_CLAIMS_BK GEN & ADMIN PAYMENT Of CLAIMS Check Total: 26.05 AP- 00078735 MW SAFETY/EQUIP/PHY 1002.6075 45.00 SAFETY /EQUIP/PHY 2002 - 6075 45.00 Check Total: 90.02 AP-00078736 MW SHOP SUPPLY INV 1000 - 0421 Page: 2 Check Total: 1.350.81 AP- 00078729 MW Current Date: 03/31/2011 Current Time: 15:11:40 Amount Chock Num Inn 1,350.81 128.10 Vendor Name BAY TOOL & SUPPLY INC BB&H BENEFIT DESIGNS BB&H BENEFIT DESIGNS BENTLY AGROWDYNAMICS BING MATERIALS BROWN & CALDWELL CONSULTANTS BROWN & CALDWELL CONSULTANTS BROWN & CALDWELL CONSULTANTS CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION v 0 1 CALIF BOARD OF EQUALIZATION CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF MOTOR VEHICLES CALIF DEPT OF MOTOR VEHICLES CALIF DEPT OF WATER RESOURCES CAMPBELL CONSTRUCTION CO INC CAPITAL FORD CARQUEST CARSON VALLEY User: THERESA Report: OH_PMT,CLAIMS_B K Department / PyoJ Dame GEN &ADMIN HUMAN RESOURCES HUMAN RESOURCES OPERATIONS UNDERGROUND REP ENGINEERING - FILTER ASSMNT ENGINEERING - ANGORA 'INK REPL ENGINEERING - ECHO TANK REPL ELECTRICAL SHOP ENGINEERING - IROQUOIS BSTR ST PUMPS OPERATIONS EQUIPMENT REP EQUIPMENT REPAIR ENGINEERING - ERB LINER REPL GEN & ADMIN - IROQUOIS SUPPLY EQUIPMENT REP DIAMOND VLY RNCH PAYMENT OF CLAIMS Description SMALL TOOLS INV CONTRACT SERVICE CONTRACT SERVICE SLUDGE DISPOSAL PIPE/CVRS/MHLS REHAB FLTR 5 &6 TANK, ANGORA TANK, ECHO PUMP STATIONS BSTR STN IROQ REGLTRY OP PRMTS REGLTRY OP PRMTS DUES/MEMB/CERT DUES /MEMB/CERT REPLACE ERB LINE CONST RETAINAGE AUTOMOTIVE GROUNDS & MNTC Page: 3 Acct# / Pro' Code 1000 - 0423 1022 - 4405 2022 - 4405 1006-6652 2001 - 6052 Check Total: Check Total: Check Total: Check Total: 1029 - 8066 - FILTER 2029 - 7064 - ANGOTK 2029 - 8809 - ECHOTK Check Total: 1003 - 6051 2029 - 8967 - IQBSTR Check Total: 2002 - 6650 1006-6650 1005 - 6250 2005 - 6250 Check Total: Check Total: 1029 - 7581 - ERBLNR Check Total: 2000 - 2605 - IQWTRL 1005 - 6011 1028-6042 Check Total: Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Check Num Ion 339.24 467.34 624.50 624.50 1.249.0Q AP 3,752.00 3.752.00 AP 350.55 350.55 2,859.79 509.48 509.47 3.878.74 AP 00078741 MW 12.78 3,311.57 3.324.35 AP 00078742 MW 9826 Check Total: 98.26 AP- 00078743 MW 62.00 62.00 19.50 19.50 39.00 AP- 00078745 11,004.00 11.004 U0 45,103.83 Check Total: 45.103.83 AP 00078746 MW 152.14 152.14 AP-000'78747 32.12 AP- 00078737 MW AP- 00078740 MW AP- 00078744 MW AP- 00078716 MW 32.12 AP- 00078748 MW MW MW MW PAYMENT OF CLAIMS Vendor Nam. Derurtn+ant / Prot Nance ilsincIRIlan Acct#I / Praj Code Amount Check Nunn IXRS. Carrington Mtg Services TS093035 GEN & ADMIN UB SUSPENSE 1000 - 2002 808.74 Carrington Mtg Services TS093035 GEN & ADMIN UB SUSPENSE 2000 - 2002 808.74 Check Total: 1,617.48 AP 00078749 MW CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,274.64 CASHMAN EQUIPMENT EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 1,392.74 Check Total: 2.687.38 AP 00078750 MW Castro, Christoph CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200,00 AP 00078751 MW CDS GROUP HEALTH SELF FUNDED INS ADMIN FEE 3000 - 6741 2,874.00 Check Total: 2.874.00 AP 00078752 MW CDW-G CORP HUMAN RESOURCES OFFICE SUPPLIES 1022 - 4820 184.06 CDW -G CORP INFORMATION SYS OFFICE SUPPUES 1037 - 4820 455.59 CDW -G CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 375.40 CDW -G CORP HUMAN RESOURCES OFFICE SUPPLIES 2022 - 4820 184.08 CDW-G CORP INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 455.60 . CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 375.37 v Check Total: 2.030.10 AP- 00078753 MW CHIEFFO, MIKE HEAVY MAINT TRAVEL/MEETINGS 1004 - 6200 28.55 Check Total: 28.54 AP 00078754 MW CITY OF SOUTH LAKE TAHOE UNDERGROUND REP REGLTRY OP PRMTS 2001 - 6650 1,848.00 Check Total: 1.848.00 AP 00078755 MW CONSTRUCTION MATERIALS ENG INC ENGINEERING - FILTER ASSMNT REHAB FLTR 5&6 1029 - 8066 - FILTER 1,835.00 CONSTRUCTION MATERIALS ENG INC ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 14,100.00 CONSTRUCTION MATERIALS ENG INC ENGINEERING - GRIZZLY MT BSTR GRIZ MTN BSTR 2029 - 8176 - GRIZBS 1,829.00 Check Total: 17.504.00 AP 00078756 MW CSAC HUMAN RESOURCES CONTRACT SERVICE 1022.4405 414.00 CSAC HUMAN RESOURCES CONTRACT SERVICE 2022.4405 414.00 Check Total: 828.00 AP 00078757 MW UNDERGROUND REP DUES/MEMB/CERT 1001 - 6250 132.00 HEAVY MAINT DUES/MEMB/CERT 1004 - 6250 264.00 CWEA CWEA User THERESA Report: OH PMT_CLAIMS_BIC Check Total: 396.00 AP MW Current Date: 03/31/2011 Current Time: 15:11:40 Vendor Nerne CWEA SIERRA SECTION DATCO SERVICES CORP DATCO SERVICES CORP DAVID WELLHOUSE & ASSOC INC DAVID WELLHOUSE & ASSOC INC DELL MARKETING L P DELL MARKETING L P DELL MARKETING L P DELL MARKETING L P Denney R.D., June Denney R.D., June v CO I DIAZ, ANTONIO I DIONEX CORP DIONEX CORP DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DOMENICHELLI & ASSOCIATES DOMENICI4ELLI & ASSOCIATES DOUGLAS DISPOSAL User: THERESA Report: OH_PMT_CLAIMS_B K Department,/ Prof Name LABORATORY HUMAN RESOURCES HUMAN RESOURCES FINANCE FINANCE INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS ADMINISTRATION ADMINISTRATION UNDERGROUND REP LABORATORY LABORATORY PUMPS HEAVY MAINT HEAVY MAINT UNDERGROUND REP PUMPS ENGINEERING - DVR IRRIG IMPRVS ENGINEERING - DVR IRR IMP UTL GEN & ADMIN PAYMENT OF Cj.AIMS Description TRAVEL/MEETINGS SAFETY PROGRAMS SAFETY PROGRAMS CONTRACT SERVICE CONTRACT SERVICE LAPTOP, URS LAPTOP, URW LAPTOP, INSP LAPTOP, HM SUPPLIES SUPPLIES TRAVELJMEETINGS LAB SUPPLIES LAB SUPPLIES SMALL TOOLS BUILDINGS SHOP SUPPLIES SMALL TOOLS SMALL TOOLS DVR IRR IMPRVMNT DVR IRR IMPRVMNT REFUSE DISPOSAL Page: 5 Acct# / Pro' Code 1007 - 6200 1022 - 6079 2022 - 6079 1039 - 4405 2039 - 4405 1037 - 8139 2037 - 8170 2037 - 8171 2037 - 8172 1021 - 6520 2021 - 6520 1001 - 6200 1007 - 4760 2007 - 4760 1002 - 6073 1004 - 6041 1004 - 6071 2001 - 6073 2002 - 6073 1000 - 6370 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 1029 - 8161 - DVRIIP 1029 - 8161 - DVRUTL Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Check Num 135.00 AP- 00078759 MW 327.60 AP- 00078760 MW 750.00 750.00 1.500.00 AP- 00078761 MW 135.00 163.80 163.80 2,972.39 2,496.25 2,908.60 2,496.25 10.873.49 AP- 00078762 MW 100.00 100.00 200.00 AP- 00078763 MW 202.00 202.00 AP- 00078764 MW 644.34 652.11 1.296.45 AP-00078765 MW 4.40 19.54 39.14 48.93 4.40 116.41 AP 00078766 MW 43,880.89 12,790.50 56.671.39 AP- 00078767 MW 21.12 Yi r Name EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY EL DORADO COUNTY Embry, Steve ENRIQUEZ, JESUS S. ENS RESOURCES INC ENS RESOURCES INC Denartrtrtd / Prot Name CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE UNDERGROUND REP 010 DIO ENVIRONMENTAL RESOURCES ASSO LABORATORY ENVIRONMENTAL RESOURCES ASSO LABORATORY ERS INDUSTRIAL SERVICES INC ERS INDUSTRIAL SERVICES INC EVANS BROTHERS INC FARR WEST ENGINEERING INC FEDEX FEDEX FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. User: THERESA Report OI_PMT_CLAIMS_BK GEN & ADMIN - FILTER ASSMNT ENGINEERING - FILTER ASSMNT GEN & ADMIN - HEADWORKS -PH 1 ENGINEERING - ARPRT ARSNC EVAL ENGINEERING - HEADWORKS ENGINEERING - REPL GEN, LPPS HEAVY MAINT HEAVY MAINT HEAVY MAINTENANC HEAVY MAINTENANC PAYMENT OF CLAIMS Onscdpthan SUPPLIES SUPPLIES SUPPLIES SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE TRAVEUMEETINGS CONTRACT SERVICE CONTRACT SERVICE LAB SUPPLIES LAB SUPPLIES CONST RETAINAGE REHAB FLTR 5 &6 CONST RETAINAGE AIRPORT ARSENIC HDWKS IMP PROJ REPL GEN LPPS BUILDINGS SHOP SUPPLIES BUILDINGS SHOP SUPPLIES Page: 6 A / Proj Code 1038 - 6520 2038 - 6520 1038 - 6520 2038 - 6520 2001 - 6200 1027 - 4405 2027.4405 1007.4760 2007 - 4760 1004 - 6041 1004 - 6071 2004 - 6041 2004 - 6071 Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: Check Total: Check Total: Check Total: 1000 - 2605 - FILTER 1029 - 8066 - FILTER Check Total: 1000 - 2605 - HDWKP1 Check Total: 2029 - 7089 - AWAEP1 Check Total: 1029 - 8033 - HDWORK 1029 - 8933 - RGLPP$ Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amowit Selma n= Type 21.1Z AP- 00078768 MW 6.50 6.50 13.00 AP- 00078769 MW 6.50 6.50 13.00 AP- 00078770 MW 200.00 200.00 AP- 00078771 MW AP- 00078772 MW AP- 00078773 MW 2.358.22 AP- 00078775 MW - 10,052.88 100,528.79 51.00 51.00 3,224.33 3,224.33 6.448.66 1,154.18 1,204.04 90.475.91 AP- 00078776 MW 70,436.94 70.436.94 AP- 00078777 MW 3,325.00 3.325.00 AP- 00078778 MW 10.28 6.26 18.54 AP- 00078779 MW 56.76 644.59 91.47 174.89 Vendor Nana FGL ENVIRONMENTAL FGL ENVIRONMENTAL FGL ENVIRONMENTAL FGL ENVIRONMENTAL FISHER SCIENTIFIC FISHER SCIENTIFIC FRONTIER GORALSKI, RONALD R Government Finance Officers Association Government Finance Officers Association co GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GRAINGER GROVE MADSEN INDUSTRIES INC HARDY DIAGNOSTICS HARDY DIAGNOSTICS HARTFORD, THE User: THERESA Report: OH_PMT_CLAIMS_BK Deportment / Pre! Nang LABORATORY - BEACON CONTAM LABORATORY - BKRFLD TRTMT EXP LABORATORY - SOYCON LABORATORY - TAHOE TOM CONTAM LABORATORY LABORATORY DIAMOND VLY RNCH UNDERGROUND REP FINANCE FINANCE GEN & ADMIN GEN & ADMIN GEN & ADMIN GEN & ADMIN ELECTRICAL SHOP HEAVY MAINT HEAVY MAINT HEAVY MAINT HEAVY MAINTENANC ELECTRICAL SHOP LABORATORY LABORATORY GEN & ADMIN PAYMENT OF CLAIMS Description MONITORING MONITORING MONITORING MONITORING LAB SUPPLIES LAB SUPPLIES TELEPHONE TRAVEUMEETINGS SUBSCRIPTIONS SUBSCRIPTIONS SHOP SUPPLY INV JANIT /SUPPLY INV SMALL TOOLS INV SAFETY INVENTORY PRIMARY EQUIP PRIMARY EQUIP SHOP SUPPLIES BIOSOL EQUP/BLDG BUILDINGS PUMP STATIONS LAB SUPPLIES LAB SUPPLIES LIFE INS Page: 7 Acct* / Proj Code Check Total: 2007 - 6110 - BEACON 2007 - 6110 - BKRFLD 2007 - 6110 - SOYCON 2007 - 6110 - TOMCON Check Total: 1007 - 4760 2007 - 4760 1028 - 6310 1001 - 6200 1039 - 4830 2039 - 4830 1000 -0421 1000 - 0422 1000 - 0423 1000 - 0425 1003 - 6021 1004 - 6021 1004 - 6071 1004 - 6653 2004 - 6041 1003 - 6051 1 007 - 4760 2007 - 4760 1000 - 2512 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Check Num Tvoe 967.71 AP- 00078780 MW 100.00 200.00 100.00 200.00 600.00 AP- 00078781 MW 606.79 457.53 1.064.32 AP- 00078782 MW 174.74 174.74 AP- 00078783 MW 280.00 280.00 AP- 00078784 MW 27.50 27.50 55.00 AP- 00078785 127.18 412.21 340.71 1,499.00 1,681.88 197.71 184.50 341.27 116.80 4.901.26 AP- 00078786 MW 1,211.75 1.211.75 MW AP- 00078787 MW 52.48 39.96 92,44 AP- 00078788 MW 1,999.29 Vendor Nepme HARTFORD, THE HDR ENGINEERING INC HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HIGH SIERRA BUSINESS SYSTEMS HOGGATT, JIM MOGGATT, JIM Home Depot Credit Services Horne Depot Credit Services Home Depot Credit Services oo r.+ 1 HSBC BUSINESS SOLUTIONS HUSSMANN, NANCY HUSSMANN, NANCY J &L PRO KLEEN INC FINANCE User: THERESA Report: OH_PMT_C7„AIMS_BK filent /Proof Nips GEN & ADMIN FINANCE - WTR RATE STUDY HUMAN RESOURCES CUSTOMER SERVICE HUMAN RESOURCES CUSTOMER SERVICE ENGINEERING ENGINEERING DIAMOND VLY RNCH FINANCE FINANCE HEAVY MAINT HUMAN RESOURCES HUMAN RESOURCES HYDRONIC SPECIALTIES COMPANY HEAVY MAINTENANC (DELL, CHARLES K. UNDERGROUND REP IDEXX DISTRIBUTION CORP. LABORATORY IDEXX DISTRIBUTION CORP. LABORATORY INSTROTEK INC. ENGINEERING PAYMENT OF CLAIMS atiadRIIan LTD, UNION ADVISORY Acct# / Proj Code 1000 - 2539 SERVICE CONTRACT 1022 - 6030 SERVICE CONTRACT 1038 - 6030 SERVICE CONTRACT 2022 - 6030 SERVICE CONTRACT 2038 - 6030 TRAVEL/MEETINGS 1029 - 6200 TRAVEL/MEETINGS 2029 - 6200 GROUNDS & MNTC 1028 - 6042 OFFICE SUPPLIES 1039 - 4820 OFFICE SUPPLIES 2039 - 4820 GROUNDS & MNTC 1004 - 6042 TRAVEUMEETINGS 1022 - 6200 TRAVEL/MEETINGS 2022 - 6200 BUILDINGS 2004 - 6041 TRAVEUMEETINGS 2001 - 6200 LAB SUPPLIES 1007 - 4760 LAB SUPPLIES 2007 - 4760 Check Total: 2039 - 4440 - WTRATE Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Amount Check Num Iyp4 2,487.75 4.487.04 AP- 00078789 MW 8,212.50 8212.50 AP- 00078790 MW 42.48 51.19 42.48 51.19 Check Total: 187.34 AP- 00078791 MW 180.00 180.00 Check Total: 380 AP- 00078792 MW 96.29 10.00 10.00 116.29 AP- 00078793 MW 515.03 515.03 AP- 00078794 MW 51.00 51.00 102.00 AP- 00078795 MW 303.63 303.$3 AP-00078796 MW 51.00 51.00 AP- 00078797 MW 71.77 73.75 145. AP- 00078798 MW OFFICE SUPPLIES 1029 - 4820 482.86 Check Total: 482.86 AP- 00078799 MW JANITORIAL SERV 1039 - 6074 1,603.50 Page: 8 Current Date: 03/31/2011 Current Time: 15:11:40 Vey,dor Name J &L PRO KLEEN INC JACKSON -HIRSH INC. JACKSON - HIRSH INC. JONES, SARAH , KAMAN INDUSTRIAL TECHNOLOGIES HEAVY MAINT KIGER, MICHAEL KIMBALL MIDWEST KIMBALL MIDWEST KRLT FM/KOWL AM cr4ORLT FM/KOWL AM KTHO RADIO KTHO RADIO LAKE TAHOE COMMUNITY COLLEGE LAKE TAHOE COMMUNITY COLLEGE LAKE TAHOE EYE CARE LAKE TAHOE NEWS LAKE TAHOE NEWS LAKE TAHOE PLUMBING INC LIBERTY ENERGY User: THERESA Report: OH_PMT_CLAIMS_BK Department / Prot Name FINANCE CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE HEAVY MAINT EQUIPMENT REP DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL 010 - PR EXP - EXTERNAL DIO - PR EXP - EXTERNAL HUMAN RESOURCES HUMAN RESOURCES OPERATIONS DIO - PR EXP- EXTERNAL 010 - PR EXP- EXTERNAL UNDERGROUND REP GEN & ADMIN P&YMENT OF CLAIMS JANITORIAL SERV OFFICE SUPPLIES OFFICE SUPPLIES TRAVEL/MEETINGS PRIMARY EQUIP CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE SHOP SUPPLIES SHOP SUPPLIES PUB RELATIONS PUB RELATIONS PUB RELATIONS PUB RELATIONS SAFETY PROGRAMS SAFETY PROGRAMS SAFETY/EQUIP/PHY PUB RELATIONS PUB RELATIONS MISC LIAB CLAIMS ELECTRICITY Page: 9 Acct# / Proj Code 2039 - 6074 1038 - 4820 2038 - 4820 2038-6200 1004-6021 2038 - 6660 - WCPROG 1004 - 6071 1005 - 6071 1022 - 6079 2022 - 6079 1006-6075 1001 -4520 1000 - 6330 Check Total: Check Total: Check Total: Check Total: Check Total: 1027 - 6620 - PREEXT 2027.6620 - PREEXT Check Total: 1027.6620 - PREEXT 2027 - 6620 - PREEXT Check Total: Check Total: Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Check Num Ina 1,603.50 3207.00 AP- 00078800 MW 43.74 43.73 87.47 AP- 00078801 MW 72.00 72.00 AP- 00078802 MW 70.27 70.27 AP-00078803 MW 200.00 Check Total: 200 AP- 00078804 MW 324.37 259.70 584.07 AP- 00078805 MW 648.00 648.00 1.296.00 AP- 00078806 MW 275.00 275.00 550.00 AP- 00078807 MW 1,786.25 1,786.25 3.572.50 AP- 00078808 MW 217.00 217.00 AP- 00078809 MW 1,680.00 1,680.00 3.350.00 AP- 00078810 MW 467.50 467.50 AP-00078811 MW 67,680.11 V.ndor Name LIBERTY ENERGY LIBERTY ENERGY c McApee, Billie Jo MSC INDUSTRIAL SUPPLY CO MSC INDUSTRIAL SUPPLY CO MWH LABORATORIES NASTT User: THERESA Report: OH_PMT K Departtperp I Pros Nam% GEN & ADMIN GEN & ADMIN PUMPS PUMPS LABORATORY PAYMENT OF CL,AIMS irk tion Accttt / ProI Cnde ST LIGHTING EXP 1000 - 6740 ELECTRICITY 2000 - 6330 20,195.01 Check Total: 89.189.95 LILLY'S TIRE SERVICE INC. HEAVY MINT SHOP SUPPLIES 1004 - 6071 257.74 LILLY'S TIRE SERVICE INC. EQUIPMENT REP AUTOMOTIVE 1005 - 6011 14.95 LILLY'S TIRE SERVICE INC. EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 14.94 Amount Check Num IyRI 1,314.83 AP- 00078812 MW Check Total: 287.63 AP- 00078813 MW LOOMIS FINANCE CONTRACT SERVICE 1039 - 4405 324.69 LOOMIS FINANCE CONTRACT SERVICE 2039 - 4405 324.69 Check Total: 649.38 AP 00078814 MW MAINTENANCE CONNECTION INC ENGINEERING CONTRACT SERVICE 1029 - 4405 2,250.00 MAINTENANCE CONNECTION INC ENGINEERING CONTRACT SERVICE 2029 - 4405 2,250.00 Check Total: 4.500.00 AP 00078815 MW MC MASTER CARR SUPPLY CO PUMPS LUTHER PASS 1002 - 6048 526.36 Check Total: AP 00078816 MW CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Page: 10 Check Total: 200.00 AP MW METRO OFFICE SOLUTIONS GEN & ADMIN OFFICE INVENTORY 1000 - 0428 430.02 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 1029 - 4820 51.24 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 1039 - 4820 106.34 METRO OFFICE SOLUTIONS ENGINEERING OFFICE SUPPLIES 2029 - 4820 51.25 METRO OFFICE SOLUTIONS FINANCE OFFICE SUPPLIES 2039 - 4820 106.36 Check Total: 74521 AP- 00078818 MW MOUNTAIN COUNTIES WATER 010 DUES/MEMB/CERT 2027 - 6250 1,250.00 Check Total: 1.250.00 AP-00078819 MW SMALL TOOLS 1002 - 6073 41.10 SMALL TOOLS 2002 - 6073 41.10 Check Total: 82.2Q AP 00078820 MW MONITORING 2007 - 6110 20.00 Check Total: 20.00 AP-00078821 MW ENGINEERING - NASTT CONF TRAVEL/MEETINGS 1029 - 6200 - NASTTW 1,649.10 Current Date: 03/31/2011 Current Time: 15:11:40 Vendor Name NASTT NEVADA GENERATOR SYSTEMS INC EQUIPMENT REPAIR NEVADA GENERATOR SYSTEMS INC NORTHTOWN COMPANY NORTHWEST HYD. CONSULT INC NORTHWEST HYD. CONSULT INC NORTHWEST HYD. CONSULT INC NORTHWEST HYD. CONSULT INC OFFICE MAX OFFICE MAX c ONTRAC ,A IONTRAC OTTO, VICTOR W. OTTO, VICTOR W. OUTSIDE TELEVISION OUTSIDE TELEVISION POM STEEL Pettey, Donald PETTY CASH PETTY CASH PETTY CASH User: THERESA Report: OH_PMT CLAIMS_BK Department / Pro( Name ENGINEERING - NASTT CONF ENGINEERING - IROQUOIS BSTR ST CUSTOMER SERVICE ENGINEERING - CTC GRNT -BMPs ENGINEERING - CTC GRNT -BMPs ENGINEERING - DEMO FP,COLD CRK ENGINEERING - DEMO RALPH TANK FINANCE FINANCE LABORATORY LABORATORY CUSTOMER SERVICE CUSTOMER SERVICE 010 - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL HEAVY MAINT UNDERGROUND REP PUMPS PUMPS HEAVY MAINT PAYMENT OF CLAIMS Description TRAVEL/MEETINGS AUTOMOTIVE BSTR STN IROQ SHOP SUPPLIES BMP PROJECTS BMP PROJECTS BMP PROJECTS BMP PROJECTS OFFICE SUPPLIES OFFICE SUPPLIES POSTAGE EXPENSES POSTAGE EXPENSES TRAVEL/MEETINGS TRAVEL/MEETINGS PUB RELATIONS PUB RELATIONS SHOP SUPPLIES DUES/MEMB/CERT PUMP STATIONS SMALL TOOLS TRAVEL/MEETINGS Page: 11 Acct# / Proj Code 2029 - 6200 - NASTTW Check Total: 2005 - 6011 2029 - 8967 - IQBSTR Check Total: 2038 - 6071 Check Total: 1029 - 8737 - CTCBMP 2029 - 8745 - CTCBMP 2029 - 8745 - DEMOFP 2029 - 8745 - DEMORT Check Total: 1039 - 4820 2039 - 4820 1007 - 4810 2007 - 4810 1038 - 6200 2038 - 6200 Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: 1004.6071 1001 - 6250 1002 - 6051 1002 - 6073 1004 -6200 Check Total: Check Total: Check Total: Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Check Num ham 1,649.10 3.29820 AP-00078822 MW 320.00 1,846.52 2.166.52 AP- 0007S823 MW 267.97 267.97 AP- 00078824 MW 831.03 1,660.76 2,036.61 829.73 5,458.13 AP- 00078825 MW 17.37 23.32 l0,og AP- 00078826 MW 54.00 54.00 108.00 50.00 50.00 100,00 AP- 00078828 MW 780.63 780.62 1.561.25 AP- 00078829 MW 766.50 766,S0 AP- 00078830 MW 39.00 30.00 9.71 28.56 AP-00078827 MW 39.00 AP- 00078831 MW PAYMENT OF CLAIMS Vandnr Nan4a Deasomentiltoillams guadvilan Acctlk / ProI Cain Amount C Plum Ix - .l'lOk c PETTY CASH EQUIPMENT REP TRAVEUMEETINGS 1005 - 6200 15.00 PETTY CASH ADMINISTRATION DUES/MEMB/CERT 1021 - 6250 20.00 PETTY CASH ENGINEERING • HEADWORKS -PH 1 HDWKS IMP PROJ 1029 - 8033 - HDWKP1 18.00 PETTY CASH INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 5.97 PETTY CASH FINANCE OFFICE SUPPLIES 1039 - 4820 7.72 PETTY CASH FINANCE TRAVEL/MEETINGS 1039 - 6200 22.65 PETTY CASH FINANCE SUPPLIES 1039 - 6520 25.00 PETTY CASH PUMPS PUMP STATIONS 2002 - 6051 15.00 PETTY CASH PUMPS SMALL TOOLS 2002 - 6073 9.70 PETTY CASH PUMPS TRAVEUMEETINGS 2002 - 6200 80.00 PETTY CASH EQUIPMENT REPAIR TRAVEUMEETINGS 2005.6200 15.00 PETTY CASH ADMINISTRATION DUES/MEMB/CERT 2021 - 6250 20.00 PETTY CASH ENGINEERING TRAVEL/MEETINGS 2029 - 6200 35.00 PETTY CASH INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 5.97 PETTY CASH CUSTOMER SERVICE TRAVEUMEETINGS 2038 - 6200 13.50 PETTY CASH FINANCE OFFICE SUPPLIES 2039 - 4820 7.71 ( )PETTY CASH FINANCE TRAVEUMEETINGS 2039 - 6200 22.63 PETTY CASH FINANCE SUPPLIES 2039 - 6520 25.00 Check Total: 432.12 AP- 00078832 MW PINKEL,MICHELE ENGINEERING TRAVEUMEETINGS 1029 - 6200 13.26 PINKEL,MICHELE ENGINEERING TRAVEL /MEETINGS 2029 - 6200 13.26 Check Total: 26.52 AP MW PIPELINE SYSTEMS INC, PSI OPERATIONS • SCADA IMPRVMTS PLNTSCADA SYSTEM 1006 - 8328 - SCADAM 1,372.00 Check Total: 1.372.00 AP 00078834 MW Pitney Bowes Global Financial Services LLC CUSTOMER SERVICE EQUIP RENT/LEASE 1038 - 5020 260.45 Pitney Bowes Global Financial Services LLC CUSTOMER SERVICE EQUIP RENT/LEASE 2038 - 5020 260.44 Check Total: 520.89 AP 00078835 MW Pollvka, Ronald GEN & ADMIN UB SUSPENSE 1000 - 2002 28.51 Polivka, Ronald GEN & ADMIN CAPACITY CHARGE 1000 - 3401 3,660.00 Check Total: 3.688.51 AP 00078836 MW POLYDYNE INC OPERATIONS POLYMER 1006 - 4720 16,058.02 Check Total: 16.058.02 AP- 0007883 MW User: THERESA Report: OH_PMT_CLAIMS_BK Page: 12 Current Date: 03/31 /2011 Current Time: 15:11:40 Vendor Name PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PAYMENT OF CLAIMS Department / Pro! Name Description Acct# / Prol Code PUMPS SHOP SUPPLIES 1002 - 6071 PUMPS SMALL TOOLS 1002 - 6073 HEAVY MAINT SHOP SUPPLIES 1004.6071 UNDERGROUND REP SMALL TOOLS 2001 - 6073 PUMPS SHOP SUPPLIES 2002 - 6071 PUMPS SMALL TOOLS 2002 - 6073 PRO LEISURE ADMINISTRATION INCNTV & RCGNTN PRO LEISURE ADMINISTRATION INCNTV & RCGNTN User: THERESA Page: 13 Report: OH_PMT_CLAIMS_BK 1021 - 6621 2021 - 6621 Check Total: Amount Check Nunn Int 34.19 14.10 609.20 99.40 34.19 14.10 805.18 AP 00078838 MW 263.32 263.31 Check Total: 526.6,E AP- 00078839 MW QED ENVIRONMENTAL SYSTEMS LABORATORY LAB SUPPLIES 1007 - 4760 108.60 QED ENVIRONMENTAL SYSTEMS LABORATORY LAB SUPPLIES 2007 - 4760 93.90 Check Total: 202.50 AP-00078840 MW RADIO SHACK ELECTRICAL SHOP SHOP SUPPLIES 2003 - 6071 21.74 Check Total: 21.74 AP 00078841 MW 0 41 1 EDWOOD PRINTING ENGINEERING - DVR MONIT WELLS MON WLS DVR/ALPC 1029 - 8136 - ALPMWS 589.43 ON I Check Total: 589,4a AP 00078842 MW RELIANCE STANDARD GEN & ADMIN LIFE INS MGMT 1000 - 2525 512.05 RELIANCE STANDARD GEN & ADMIN LNG TRM DIS,MGMT 1000 - 2531 1,269.49 Check Total: 1.781.54 AP 00078843 MW RESOURCE DEVELOPMENT INC GEN & ADMIN - ANGORA TNK REPL CONST RETAINAGE 2000 - 2605 - ANGOTK 13,549.30 RESOURCE DEVELOPMENT INC GEN & ADMIN - ECHO TANK REPL CONST RETAINAGE 2000 - 2605 - ECHOTK 12,493.33 Check Total: 26.042,63 AP- 00078844 MW Rudicorp Prop LLC GEN & ADMIN UB SUSPENSE 1000 - 2002 116.32 Check Total: 116.32 AP- 00078845 MW RUIZ, JOSE UNDERGROUND REP TRAVEL/MEETINGS 1001 -13200 202.00 Check Total: 202,00 AP- 00078846 MW SCHAFER, ERIC BOARD OF DIR TRAVEUMEETINGS 1019 - 6200 1,757.43 Check Total: 1.757.43 AP- 00078847 MW SCHLANGE, PAUL DIAMOND VLY RNCH TRAVEUMEETINGS 1028 - 6200 30.00 Check Total: 30,00 AP-00078848 MW Current Date: 03/31 /2011 Current Time: 15:11:40 PAYMENT Of CLAMS .Lon Acct* / Pro) Code Amount Check Num Ina SCHROEDER, JESSICA CUSTOMER SERVICE TRAVEUMEETINGS 1038 - 6200 52.79 SCHROEDER, JESSICA CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 52.78 Check Total: 105.57 AP 00078849 MW SHAPE INC HEAVY MAINT PRIMARY EQUIP 1004 - 6021 1,899.41 Check Total: 1.899.41 AP 00078850 MW SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 1022 - 4445 375.00 SHEPPARD MULLIN HUMAN RESOURCES PERSONNEL LEGAL 2022 - 4445 375.00 Check Total: 750,00 AP 00078851 MW SHERIDAN, JOHN OPERATIONS TRAVEUMEETINGS 1006 - 6200 217.77 Check Total: 217.77 AP 00078852 MW SHRED -IT GEN & ADMIN OFC SUPPLY ISSUE 1000.6081 48.00 Check Total: 48.00 AP 00078853 MW SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 1007 - 6030 50.00 SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 2007 - 6030 50.00 Check Total: 100.00 AP 00078854 MW � IERRA CHEMICAL CO OPERATIONS HYPOCHLORITE 1006 - 4755 4,341.88 'SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 669.42 Check Total: 5.011.30 AP 00078855 MW SIERRA NEVADA CONSTRUCTION GEN & ADMIN - REPL GEN, LPPS CONST RETAINAGE 1000 - 2605 - RGLPPS - 1,965.10 SIERRA NEVADA CONSTRUCTION ENGINEERING - REPL GEN, LPPS REPL GEN LPPS 1029 - 8933 - RGLPPS 19,651.00 Check Total: 17.685.90 AP 00078856 MW SIERRA NEVADA MEDIA GROUP DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 405.00 SIERRA NEVADA MEDIA GROUP DIO - PR EXP - EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 405.00 Check Total: 8t0.00 AP 00078857 MW SNEED, CHRIS UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 65.00 Check Total: 65.00 AP 00078858 MW SOLINST CANADA LTD DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 2,551.00 Check Total: _Liza AP 00078859 MW SOUND STRATEGIES/OFC INC. DIO CONTRACT SERVICE 1027.4405 49.00 SOUND STRATEGIES/OFC INC. DIO CONTRACT SERVICE 2027 - 4405 49.00 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 14 Check Total: 98.00 AP-00078860 MW Current Date: 03/31/2011 Current Time: 15:11:40 Vendor Name SOUTH TAHOE PUB UTILITY DIST SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTHWEST GAS SOUTHWEST GAS STANLEY, CHRIS STOP LOSS INSURANCE SERVICES SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & c PERSONNEL & Co I SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & TAHOE BASIN CONTAINER SERVICE TAHOE BASIN CONTAINER SERVICE TAHOE BLUEPRINT TAHOE MOUNTAIN NEWS TAHOE MOUNTAIN NEWS User: THERESA Report: OH_PMT_CLAIMS_8 K Department / Proj Name GEN & ADMIN GEN & ADMIN GEN &ADMIN GEN & ADMIN GEN & ADMIN UNDERGROUND REP SELF FUNDED INS ENGINEERING ENGINEERING - HEADWORKS -PH 1 INFORMATION SYS CUSTOMER SERVICE ENGINEERING ENGINEERING - ANGORA TNK REPL ENGINEERING - WT METERING PRJ ENGINEERING - LAKE TAHOE BLVD ENGINEERING - ECHO TANK REPL INFORMATION SYS CUSTOMER SERVICE GEN & ADMIN OPERATIONS ENGINEERING - GRIZZLY MT WTRLN DIO - PR EXP- EXTERNAL DIO - PR EXP - EXTERNAL PAYMENT OF CLAIMS Description UB SUSPENSE REFUSE DISPOSAL REFUSE DISPOSAL NATURAL GAS NATURAL GAS DUES /MEMB/CERT EXCESS INSURANCE CONTRACT SERVICE HDWKS IMP PROJ CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE TANK, ANGORA WTR METERING/NEW WTLN 12" LTB TANK, ECHO CONTRACT SERVICE CONTRACT SERVICE REFUSE DISPOSAL SLUDGE DISPOSAL WTRLN, GRIZ MTN PUB RELATIONS PUB RELATIONS Page: 15 Acct# / Proj-Code 2000 - 2002 1000 - 6370 2000 - 6370 1000 - 6350 2000.6350 2001 • 6250 3000 - 6744 1029 - 4405 1029 - 8033 - HDWKP1 1037 - 4405 1038 - 4405 2029 - 4405 2029 - 7064 - ANGOTK 2029 - 7078 - METERS 2029 - 8067 - LTBWLR 2029 - 8809 - ECHOTK 2037 - 4405 2038 - 4405 1000 - 6370 1006 - 6652 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 2029 - 7092 - GRIZWL Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount Cheek Num Iypp 100.00 100.00 AP- 00078861 MW 2,195.96 107.12 2.303.08 AP-00078862 MW 183.06 367.27 550.33 AP- 00078863 MW 190.00 190.00 AP- 00078864 MW 31 ,779.55 31.779.55 112.04 63.20 360.05 324.54 336.12 12.64 6.32 69.52 2528 360.07 324.54 1.994,32 AP- 00078866 MW 312.50 9,546.00 9.858.50 AP- 00078867 MW 432.83 432.83 AP- 00078868 MW 125.00 125.00 AP- 00078865 MW 250.00 AP- 00078869 MW Vender Name TAHOE PARADISE CHEVRON TAHOE PRINTING BOARD OF DIR PRINTING 1019 - 4920 12.37 TAHOE PRINTING FINANCE OFFICE SUPPLIES 1039 - 4820 197.17 TAHOE PRINTING BOARD OF DIR PRINTING 2019 - 4920 12.37 TAHOE PRINTING FINANCE OFFICE SUPPLIES 2039 - 4820 197.16 Check Total: 419.07 AP- 00078871 MW TAHOE TRADING POST PUMPS SAFETY/EQUIP/PHY 1002 - 6075 55.47 TAHOE TRADING POST HEAVY MAINT SAFETY /EQUIP /PHY 1004 - 6075 110.93 TAHOE TRADING POST OPERATIONS SAFETY/EQUIP /PHY 1006.6075 184.86 TAHOE TRADING POST PUMPS SAFETY/EQUIP/PHY 2002 - 6075 55.46 Check Total: 406.72 AP- 00078872 MW TRELLA, PHILIP OPERATIONS TRAVEUMEETINGS 1006 - 6200 589.23 Check Total: 58.23 AP- 00078873 MW U S BANK CORPORATE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 74.17 odJ $ BANK CORPORATE UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 10.00 U S BANK CORPORATE UNDERGROUND REP DUES/MEMB/CERT 1001 - 6250 132.00 U $ BANK CORPORATE PUMPS SMALL TOOLS 1002 - 6073 60.97 U S BANK CORPORATE ELECTRICAL SHOP TRAVEL/MEETINGS 1003 - 6200 164.93 U S BANK CORPORATE HEAVY MAINT GROUNDS & MNTC 1004 - 6042 281.00 U S BANK CORPORATE OPERATIONS OFFICE SUPPLIES 1006 - 4820 135.90 U S BANK CORPORATE OPERATIONS TRAVEL/MEETINGS 1006 - 6200 672.52 U $ BANK CORPORATE LABORATORY LAB SUPPLIES 1007 - 4760 10.97 U S BANK CORPORATE LABORATORY OTHER SUPPLIES 1007 - 4790 36.59 U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 1007 - 4820 25.55 U S BANK CORPORATE LABORATORY LABORATORY EQUIP 1007 - 6025 -83.00 U $ BANK CORPORATE LABORATORY TRAVEUMEETINGS 1007 - 6200 142.45 U S BANK CORPORATE BOARD OF DIR OFFICE SUPPLIES 1019 - 4820 21.75 U S BANK CORPORATE BOARD OF DIR TRAVEL/MEETINGS 1019 - 6200 28.46 U $ BANK CORPORATE ADMINISTRATION TRAVEL/MEETINGS 1021 - 6200 440.55 U $ BANK CORPORATE ADMINISTRATION SUPPLIES 1021 - 6520 7.54 U 5 BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 20.42 User: THERESA Report: OHPMT_CLAIMS_B K PAYMaNT OF CLAIMS Deartment / Prot Name Rmaricalan Atat# / Proj Code UNDERGROUND REP DIESEL 2001 - 4620 Page: 16 Amount Cheok Num IXYA4 496.74 Check Total: 498.74 AP- 00078870 MW Current Date: 03/31/2011 Current Time: 15:11:40 Vender Npme U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE to U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE User - THERESA Report: OH_PMT_CLAIMS_BK Department / Proj Name HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES DIAMOND VLY RNCH DIAMOND VLY RNCH DIAMOND VLY RNCH ENGINEERING ENGINEERING ENGINEERING - DVR IRRIG IMPRVS INFORMATION SYS INFORMATION SYS CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE FINANCE PUMPS LABORATORY LABORATORY LABORATORY LABORATORY LABORATORY BOARD OF DIR BOARD OF DIR ADMINISTRATION ADMINISTRATION ADMINISTRATION HUMAN RESOURCES HUMAN RESOURCES HUMAN RESOURCES 010 ENGINEERING PAYMENT OF CLAIMS Description SAFETY PROGRAMS TRAVEL/MEETINGS PERSONNEL EXPENS GROUNDS & MNTC TRAVEUMEETINGS TELEPHONE OFFICE SUPPUES TRAVEUMEETINGS DVR IRR IMPRVMNT OFFICE SUPPLIES TRAVEUMEETINGS OFFICE SUPPLIES TRAVEUMEETINGS SUBSCRIPTIONS TRAVEUMEETINGS SUPPLIES SMALL TOOLS LAB SUPPLIES OTHER SUPPLIES OFFICE SUPPLIES LABORATORY EQUIP TRAVEUMEETINGS OFFICE SUPPUES TRAVEUMEETINGS TRAVEUMEETINGS SUPPLIES INCNTV & RCGNTN SAFETY PROGRAMS TRAVEUMEETINGS PERSONNEL EXPENS TRAVEUMEETINGS OFFICE SUPPLIES Page: 17 Accte / Proj Code 1022 - 6079 1022 - 6200 1022 - 6670 1028 - 6042 1028 - 6200 1028 - 6310 1029 - 4820 1029 - 6200 1029 - 8161 - DVRIIP 1037 - 4820 1037 - 6200 1038 - 4820 1038 - 6200 1039.4830 1039 - 6200 1039 - 6520 2002 - 6073 2007 - 4760 2007 - 4790 2007 - 4820 2007 - 6025 2007 - 6200 2019 - 4820 2019 -6200 2021 - 6200 2021 - 6520 2021 - 6621 2022 - 6079 2022 - 6200 2022 - 6670 2027 - 6200 2029 - 4820 Current Date: 03/31/2011 Current Time: 15:11:40 Arno nt Check Num IXRe 9.98 1,079.50 59.29 408.00 340.36 59.99 3.80 1,184.89 39.25 14.13 270.82 100.17 892.55 50.12 370.34 2.48 60.97 10.96 36.58 25.54 -82.99 142.44 21.74 28.45 499.73 7.53 20.42 9.97 1,079.50 59.28 232.00 3.80 Vendor Nang, U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE U S BANK CORPORATE UNITED TEXTILE INC UNITED TEXTILE INC UNIVERSAL HEALTH NETWORK 'O ~US DISTRICT COURT USDA FOREST SERVICE VECTOR ENGINEERING INC VWR INTERNATIONAL VWR INTERNATIONAL Wallin, Patrica WATER ENVIRONMENT FEDERATION ENGINEERING WEDCO INC WEDCO INC User: THERESA Report: OH„PMT_CLAIMS_BK Dewrtment / Prol Name ENGINEERING ENGINEERING INFORMATION SYS INFORMATION SYS CUSTOMER SERVICE CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE FINANCE GEN 3 ADMIN FINANCE SELF FUNDED INS DIAMOND VLY RNCH ENGINEERING ENGINEERING - ERB LINER REPL LABORATORY LABORATORY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ELECTRICAL SHOP ELECTRICAL SHOP PAYMENT OF CLAIMS R000dotion TRAVELMIEETINGS DUES/MEMB/CERT OFFICE SUPPLIES TRAVEL/MEETINGS OFFICE SUPPLIES SHOP SUPPLIES TRAVEUMEETINGS SUBSCRIPTIONS TRAVEUMEETINGS SUPPLIES SHOP SUPPLY INV INV /FRT /DISCOUNT PPO FEE REGLTRY OP PRMTS REGLTRY OP PRMTS REPLACE ERB LINE LAB SUPPLIES LAB SUPPLIES DUES/MEMB/CERT PUMP STATIONS SHOP SUPPLIES Page: 18 Acct# / Pmj Coda 2029 - 6200 2029 - 6250 2037 - 4820 2037 - 6200 2038 - 4820 2038 - 6071 2038 - 6200 2039 - 4830 2039 - 6200 2039 - 6520 1000 - 0421 1039 - 6077 3000 - 6742 1028 - 6650 1029 - 6650 1007 - 4760 2007 - 4760 1029 - 6250 1003.6051 2003 - 6071 Check Total: Check Total: Check Total: Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: Check Total: Current Date: 03/31/2011 Current Time: 15:11:40 Amount 941.98 105.34 14.12 270.81 100.16 17.18 918.53 50.11 370.32 2.47 51.872.54 1029 - 7581 - ERBLNR 6,620.25 Check Total: 12.015.3E AP- 00078876 MW 267.36 15.47 282.83 AP-00078877 MW 414.00 Check Total: 414.00 AP- 00078878 3,851.21 3.85121 AP- 00078879 MW 51,672.54 6.62025 114.54 102.51 217.05 AP- 00078882 200.00 220.00 220.00 164.59 4.42 Check Num Iyfl� MW AP- 00078880 MW AP- 00078881 MW 200.00 AP-00078883 MW MW AP- 00078884 MW Vendor Name WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 10,788.86 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 4,309.34 WESTERN ENERGETIX INC HEAVY MAINT BIOSOL EQUP/BLDG 1004 - 6653 361.59 WESTERN ENVIRONMENTAL LABORATORY MONITORING 1007 - 6110 360.00 Check Total: 360,00 AP 00078887 MW WESTERN TRUCK SCHOOL UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 2,200.00 Check Total: 2200.00 AP-00078888 MW WESTT ENGINEERING - NASTT CONF TRAVEL/MEETINGS 1029 - 6200 - NASTTW 1,115.94 WESTT ENGINEERING - NASTT CONF TRAVEUMEETINGS 2029 - 6200 - NASTTW 1,115.93 Check Total: 2.231.87 AP- 00078889 MW WHITE CAP HEAVY MAINT PRIMARY EQUIP 1004 - 6021 187.60 Check Total: 187.80 AP- 00078890 MW WISE CONSULTING & TRAINING ENGINEERING - DEMO RALPH TANK RALPH TANK 2029 - 7090 - DEMORT 1,300.00 %0WISE CONSULTING & TRAINING ENGINEERING - DEMO FP,COLD CRK CC FLTR PLANT 2029 - 7091 - DEMOFP 1,600.00 N Check Total: 2.900.00 AP- 00078891 MW Grand Total: 744,377.96 User. THERESA Report OH_PMT _B K Department Proj Name PAYMENT OF CLAIMS Description Page: 19 Acct# / Proj Code AR oust Check Num Ixna Check Total: 169.01 AP- 00078885 MW Check Total: 15.459.79 AP MW Current Date: 03/31/2011 Current Time: 15:11:40 south mare P.U.D. 03/ 11 VOID TYPED & REVERSED WP amac 1 N N, He 28, 2011, 2:59 IM - -req: - -1eg: C JL- -hoc: CNSTTE', - -- -dab: 475105 #J450--- -grog: BK200 <1.32 > -- zep�t id: ciaV Click Payee ID. Payee Nara Date Cheds Mart Type Subs Rel 'lb Note AF000'75208 1744235 03/04/10 135.00 RV 'IR Reversed CWN'A SIERRA SE}J ICN GRAND TOTALS: Zbtal Void r' dii o Written 'lbtal Void }mod Written Total Ma i ire Written Total Had Written Total Reversals 'Total Om:aelled GRAND TOTAL 002 0.00 0.00 0.00 0.00 135.00 0.00 135.00 3 +166.13+ 135.00+ 3 +301•13 *+ Muter of Checks Processed• limber of Checks Processed. Nirber of Checks Processed. Ntmber of Check Processed: Number of Chaos Processed. aster of Checks Processed• 0 0 0 0 1 0 South Tahoe P.U.D. 'THJ, Wit 17, 2011, Check Pie ID. AP00078017 T506 A?00078421 V48113 AP00078608 V44947 03/17 11 8:45 PM - -req: - -1e3: GL Payee s 11C R, MLCAE NEIVAD CALIF LEPl' C' HMTH S GRAND TOTALS: Total Void Machine Written Total Void Hand Written Total Mac him E Written Total Hand Written Total Reversals Total Ctmcel,led GRAND TOTAL J - Q�STTIE -�-jdb 474396 #tJ]14 - -- Bg2 .32 >- -rat id: 1 Date Check Pmamt Type Subs Rel 'lb Note 01/06/11 02/17 03/17/11 200.00 RV 'IR PA Reversed 424.13 RV TR Reversed 2,542.00 RV TR Reversed 0.00 0.00 0.00 0.00 3,166.13 0.00 3,166.13 Hitter of Checks Processed: Nutiber of Checks Processed: linter of Checks Processed. Ntmberc of Checks Processed: linter of Checks Processed: N rater of Checks Processed• 0 0 0 0 3 0 R:\ACCT\Theresa \Excel\EFT -POC \EFT & POC 4- 7- 11.xis PAYM4NT 4F CLAIMS - SUPPLEMENTAL SCHEDULE Amdsm �i s T Detail V,ndor Name ateldiMII7gergUalMS landift.a Acct 0/Prof Code Amount Dft WESTERN NEVADA SUPPLY GEN & ADMIN VALVES INVENTORY 2000 -0404 1,608.85 EFT WESTERN NEVADA SUPPLY HEAVY MAINTENANCE SECONDARY EQUIP 1004 -6022 193.29 EFT WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 1002 -8071 12.19 EFT WESTERN NEVADA SUPPLY PUMPS SHOP SUPPLIES 2002 -6071 12.18 EFT WESTERN NEVADA SUPPLY PUMPS WELLS 2002 -6050 121.30 EFT Total: 1,947.81 Water Conservation Program Update Presented by: Sarah Jones Water Conservation Specialist April 7, 2011 Prop 50 ■ Water Efficient Clothes Washer Rebates To date 311 rebates have been issued for $62,200 Water savings estimate is 2,542,736 gal /year ■ Program will continue while funds are still available, $22,91 1 remaining. ■ Program has been expanded to include water efficient commercial clothes washers 3/30/2011 1 Water- Wise House CaII INDOOR • Check toilets and other plumbing fixtures for Teaks. Provide plumbing fixtures as needed. ■ Assist with dye test for toilets and replace toilet flapper valves if needed. • Measure showerhead flow rates and provide free low flow showerheads upon request. ■ Measure faucet flow rates and provide faucet aerators for kitchen and bathrooms. Water -Wise House CaII OUTDOOR ■ Check meter reading and water pressure. ■ Evaluate the efficiency of your irrigation system and provide an appropriate irrigation schedule. ■ Assess irrigation sprinkler uniformity and water runoff characteristics. • Analyze irrigation and drainage systems and provide maintenance, repair or replacement recommendations. • Provide water conservation program materials, rebate applications and water -wise home and landscaping tips. 3/30/2011 3 e Commercial Incentives ■ SAVE $$$!!! ■ Rebates o High Efficiency Toilets o High Efficiency Commercial Clothes Washers e Water Brooms c Ice Machines o Car Wash Recycling Systems u Cooling Tower Meters o Ozone Laundry Systems • Irrigation Efficiency Rebate o Customized rebate based on annual water savings The return of Turf Buy Back? • Prop 84 grant application pending • Regional program through our IRWMP ■ The District requested funds for Turf Buy Back ■ Reduced the amount to $1.00 per /sq. ft. 3/30/2011 5 3/30/2011 7