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04-21-11SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbriq, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President BOARD MEMBERS Mary Lou Mosbacher, Vice President Chris Cefalu, Director James R. Jones, Director Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 21, 2011 MINUTES BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, Mosbacher, Schafer (Note: Director Schafer left the meeting at 3:30 p.m.) OrAFF: Sciuto, Sharp, Hughes, Cocking, Brown, Hoggatt, Ryan, Bergsohn, C. Stanley, P. Lavallee, Thiel, Frye, Van Gorden, Curtis, Johnson, Nolan, Bird, Baugh, Rieger, Williams, Attorney Herrema (Note: General Manager, Richard Solbrig, participated in closed session via teleconference, from 3:50 - 4:45 p.m.) GUESTS: Garth Allling/Hauge Brueck, Bob Dodds/Liberty Energy, Pete Patten/Partnership, Rob Tucker/Lahontan, Kathryn Reed/Lake Tahoe News, Russell Paul, Cathy Martin Lynne Paulson ROLL CALL Jimmie Hoggatt led the pledge to the flag. PLEDGE OF ALLEGIANCE Bob Dodds, Liberty Energy, spoke to convey interest in a public/private partnership to utilize effluent by installing a turbine on the C -line to produce energy to sell back to the grid. Staff will work with Liberty Energy on this concept. nne Paulson voiced her concern that approval of onsent Item e. (2011 Grizzly Mountain Waterline) is listed before consideration of Action Item a. (Grizzly Mountain Booster Station). Piping could change depending on COMMENTS FROM THE AUDIENCE CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - APRIL 21, 2011 PAGE - 2 e discussion and action taken once the booster station CONSENT CALENDAR MIR em is considered. President Rise clarified that the water- (continued) line project will still need to be done, however, if the booster station project was changed, the short section of pipe going down Grizzly Mountain could be eliminated from the contract. Moved Schafer / Second Jones / Passed Unanimously to approve the Consent Calendar as submitted: a. Temporary Help for Information Systems Department - Approved contract with Substitute Personnel or Blue Ribbon for a temporary special projects technician, in the estimated amount of $24,000; b. Engineering Temporary Help - Approved extending the contract of a temporary employee through September 201 1, from Substitute Personnel & Business Services, in an amount not to exceed $15,000; c. Organ Transplant Policy - Approved increasing the maximum benefit for organ transplant coverage to an unlimited maximum, for an additional annual premium of $1,932; d. Diamond Valley Ranch Wastewater Irrigation Improvements - Adopted Resolution No. 2889-11 regarding the application/authorization/reimburse- ment/dedicated source of revenue, approving loan application to the State Water Resources Control Board State Revolving Loan funds; e. 2011 Grizzly Mountain Waterline - (1) Waived minor bid irregularities; and (2) Awarded bid to the lowest responsive, responsible bidder, Burdick Excavating Company, Inc., in the amount of $1,1 10,275; f. Sewer Line Patch Repair - (1) Found minor deviation in the lowest bid to be immaterial and waived deviation as such; and (2) Awarded bid to the lowest responsive, responsible bidder, Hoffman Southwest Corp., in the amount of $62,456; g. Cold Creek Filter Plant SEZ Restoration Project - ®(1) Found that Ecocrete is the sole manufacturer of porous concrete mixture that has the required durability for the project; and (2) Designated REGULAR BOARD MEETING MINUTES - APRIL 21, 2011 PAGE - 3 Ecocrete admixture as the sole porous concrete CONSENT CALENDAR admixture that may be used in the project, without (consent) alternative; h. Cold Creek Filter Plant and Ralph Tank SEZ - Authorized staff to advertise for bids; i. Hydro Truck Bid - (1) Rejected all bids; and (2) Authorized staff to advertise for bids for a sewer cleaning truck and machine. ITEMS FOR BOARD ACTION The District has prepared an Initial Study with a finding that this project will not result in any significant adverse environmental effects as a result of implementation. A Notice of Intent (NOI) was sent to the state for a 30 -day review period, which expires April 22. The NOI was also provided to property owners within 300 feet of the project. John Thiel requested the Board receive public input on the Initial Study and Negative Declaration of vironmental Impact for the project. He gave a owerPoint presentation that covered: the purpose of the project, property selection process, property capabilities, funding considerations, project timeline, comments received/responses given, and the pro- ject schedule. Thiel reviewed the project schedule and extended the public comment period to April 25. He also scheduled two neighborhood meetings - one was held April 20, and the next one will be April 23. Lynne Paulson requested the public comment period be extended by 30 days, and read her concerns to the Board that included: insufficient public comment period, site selection and property purchase, lack of neighborhood meetings or public involvement, en- vironmental impacts, noise, lighting, building design, and inadequate mitigation measures. (Ms. Paulson's statement is on file with the Clerk of the Board.) Staff relayed their willingness to work with neighboring property owners to address their concerns and mitigate any impacts the booster station may have. No Board action. GRIZZLY MOUNTAIN BOOSTER STATION REGULAR BOARD MEETING MINUTES - APRIL 21, 2011 PAGE - 4 o Bergsohn requested the Board receive public RECYCLED WATER FACILITIES MASTER gliFomments on the Draft Supplemental Environmental PLAN Impact Report (SEIR). The original master plan was adopted December 2009. Since that time, a small project was added, thereby necessitating this supple- ment. Bergsohn and Garth Ailing, Hauge Brueck, gave a PowerPoint presentation that explained the need for this project, and covered the: SEIR and uses, SEIR actions, environmental process, future actions, SEIR summary, project revisions, significant impacts, mitigation monitor- ing plan, and location of project. No public comments were received, and the public comment period was closed. No Board action. Three bids were received for this project at the April 19 bid opening. Bid results and deviations associated with each were summarized. Moved Schafer / Second Jones / Passed Unanimously to waive the immaterial bid deviations and award the bid the lowest responsive, responsible bidder, Technicon ngineering Services, in the amount of $71,210. ALPINE COUNTY GROUNDWATER MONITORING WELL INSTALLATION Director Schafer received clarification that the annual PAYMENT OF CLAIMS fee paid to the Urban Water Management Plan council is necessary to comply with ABl 420. Moved Cefalu / Second Schafer / Passed Unanimously to approve payment in the amount of $3,073,470.67. Legal Service Providers Ad Hoc Committee: President Rise BOARD MEMBER AD HOC reported the committee met, and will present their recom- COMMITTEE REPORT mendation at the May 5 regular Board meeting. Director Mosbacher reported on her attendance at the the Grizzly Mountain Booster Station neighborhood meeting held April 20. Director Schafer reported he will attend the CASA (California Association of Sanitation Agencies) spring conference in Sacramento. ater and Wastewater Operations Committee: The ommittee met on April 18. Minutes of the meeting are available upon request. BOARD MEMBER REPORTS BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - APRIL 21, 2011 PAGE - 5 ssistant General Manager / Engineer: Paul Sciuto reported STAFF REPORTS \Plat one of the wells belonging to Tahoe Keys Water Com- pany was severely impacted by PCE. They requested a wholesale water agreement be developed in case they need the District to provide them with additional water this summer. Costs associated with consumptive water use, meter installation, etc. will be discussed. Chief Financial Officer: Paul Hughes reminded the Board that capacity charges are scheduled to increase July 1. Clerk of the Board: Kathy Sharp pointed out that AB 1234 requires only elected officials to receive ethics training every two years, with the option to designate certain staff if desired. The Board's policy currently requires that all District managers receive ethics training every two years. She will conduct a listserve survey to determine industry standard, and if results differ from current practice, will propose policy amendment options for consideration at a future meeting. (3:30 P.M. - Director Schafer left the meeting at this point.) ®3:30 - 3:50 P.M. 3:50 P.M. MEETING BREAK ADJOURNMENT TO CLOSED SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. No Reportable Board action. 0 Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel -Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel -Anticipated Litigation (One Case) 4:45 P.M. RECONVENED TO OPEN SESSION REGULAR BOARD MEETING MINUTES - APRIL 21, 2011 PAGE - 6 aul Hughes reported notices have been sent to all ustomers about the Proposition 218 public meeting that will be held May 19 concerning the proposed sewer rate increase. Several public meetings on the budget and rates have been held with no public comment or input. Now that the notices have been sent, there is interest where there was not before. The HDR rate consultants will be at the May 5 public meeting to repeat the water rate study presentation, as well as attend the May 19 Proposition 218 meeting. 4:50 P.M. • ATTEST: 0 Kathy Shar South Taho Jerk of the Board ublic Utility District STAFF REPORT ADJOURNMENT Dale Rise, Board Presiden South Tahoe Public Utility District DATE: ` aI- 1l BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE. C-P1V-14-4GLf:Uy Pe t e 1-39 7`/ v /-F,9' )c2C`- 7'!c t.L C:k. ter( 'y j,"v 7 B'-' ?y_s- 6,vc, -,'7 ; g9 )26' ii4lice---/?e()cc_K l�L; d 9:/d/ Q Sig-ire,f LCPuu (r L On, t cu.. c-