06-02-110
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbriq, General Manager
Paul Sciuto, Assistant General Manager
Dale Rise, President
Chris Cefalu, Director
BOARD MEMBERS Mary Lou Mosbacher, Vice President
James R. Jones, Director Eric W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JUNE 2, 2011
MINUTES
BOARD OF DIRECTORS:
President Rise, Directors Cefalu, Jones, Mosbacher, Schafer
STAFF:
Solbrig, Sciuto, Sharp, Hughes, Thiel, Brown, Cocking, Torney,
Cullen, Bledsoe, Henderson, Curtis, P. Lavallee, Hoggatt,
Ryan, Johnson, Attorney Kvistad
GUEST:
Claude Gunsch
Mary Lou Mosbacher led the pledge to the flag.
Staff requested Action Item b. (Emergency Retention Basin
Replacement Project) be removed from the agenda. It will
be placed on a future agenda for consideration.
Moved Mosbacher / Second Cefalu / Passed Unanimously
to approve the Consent Calendar as submitted:
a. Sewer Enterprise 201 1-12 Appropriations Subject to
Limitation - Adopted Resolution No. 2893-11 setting the
limitation on appropriations for Fiscal Year 2011-12;
b. Water Tank Coatings - Authorized staff to advertise for
construction bids;
0
ROLL CALL
PLEDGE OF ALLEGIANCE
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - JUNE 2, 2011 PAGE - 2
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c. Grizzly Mountain Booster Station - Authorized increase in CONSENT CALENDAR
Purchase Order No. P23747 for additional environmental (continued)
documentation services, in the amount of $8,000;
d. 2011 Grizzly Mountain Waterline Project - Approved
Change Order No. 1 for Burdick Excavating Co., Inc.,
in the amount of $28,271.49;
e. 2010 Angora Tank Sitework - Approved Change Order
No. 2 for K.G. Walters Construction Company, in the
amount of $8,115.67;
f. Polymer Supplies - Awarded polymer purchase contract
to the lowest responsive, responsible bidder, Polydyne
Inc., in the estimated amount of $129,195;
g. Centrifuge Primary Gear Drive Replacement -
(1) Authorized exception to bidding procedures as
outlined in the purchasing policy for a sole source
purchase, and requirement for compatibility with
existing equipment, and (2) Approved purchase of one
primary gear from GEA Westfalia Separator Division,
in the amount of $32,456;
h. Asphalt Patching Services -I Awarded bid to the lowest
responsive, responsible bidder, Harold Hutson Construction,
in the estimated amount of $88,145.50;
i. Amendment to Water Rate Study Contract - Approved
amendment to the Water Rate Study contract with
HDR Engineering, in the amount of $7,485;
ITEMS FOR BOARD ACTION
c
This topic was brought to the May 19, 2011, Board meeting
for discussion. The Board directed staff to provide meter
pits (boxes) to customers. The proposed amendment
provides that when a residential customer requires a water
meter pit (box) that accommodates water meters one inch
and less in size, the water meter bit (box) is supplied to the
customer by the District. Customers utilizing meters greater
than one inch are responsible for the purchase of a meter
vault or pit (box). The Ordinance also formalizes the policy
of supplying water meters to residential customers. District
staff recommends that the Board adopt this ordinance
authorizing distribution of certain meters and pits (boxes) to
residential customers.
METER PITS (BOXES) DISTRIBUTION
REGULAR BOARD MEETING MINUTES - JUNE 2, 2011 PAGE - 3
Moved Schafer / Second Mosbacher / Passed Unanimously METER PITS (BOXES) DISTRIBUTION
to enact Ordinance No. 532-11 adding Section 3.1.12 to (continued)
the Administrative Code regarding the provision of water
meters and water meter pits (boxes).
The work included in this contract primarily includes demo-
lition of obsolete facilities, restoration and revegetation of
the stream environment zone, and site stabilization measures.
Five bids were received at the May 26 bid opening. A careful
review and analysis of the three lowest bids showed a number
of deviations.
Moved Schafer / Second Cefalu / Passed Unanimously to
award the bid to the lowest responsive, responsible bidder,
Thomas Haen Company, Inc., in the amount of $471,428.93,
and to waive the minor bid deviations.
COLD CREEK FILTER PLANT AND
RALPH TANK SEZ RESTQRATION
Three bids were received at the June 1 bid opening. A care- 2011 GRIZZY MOUNTAIN BOOSTER
ful review and analysis of the bids showed only minor STATION
deviations.
Moved Jones / Second Cefalu / Passed Unanimously to award
the bid to the lowest responsive, responsible bidder, Thomas
Haen Company, Inc., in the amount of $1,076,526, and to
waive the minor bid deviations.
Moved Cefalu / Second Schafer / Passed Unanimously PAYMENT OF CLAIMS
to approve payment in the amount of $1,649,295.74.
Water and Wastewater Operations Committee: The
committee met on May 31. Minutes of the meeting are
available upon request.
The agency Board met June 1. The budget was approved,
which means the District will receive $170,000 in the first
phase of funding.
The agency Board also discussed the Fazio water issue, and
will meet with the Bureau of Reclamation along with represent-
tatives from Congressman McClintock's office.
The agency will hold its August 10 Board meeting at the District.
Director Schafer reviewed articles of interest from the ACWA
newsletter concerning redistricting, teaching water efficiency
to children, and on the WaterSmart program. He reminded the
Board to submit expense reports by the end of the fiscal year
on June 30.
BOARD MEMBER STANDING
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR
REPRESENTATIVE REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JUNE 2, 2011 PAGE - 4
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President Rise reported he distributed handouts received BOARD MEMBER REPORTS
from the California Special District Association conference (continued)
he attended, and conveyed his interest in reviewing the
status of several bills he learned are pending.
Richard Solbriq gave an update on the progress of
developing a shared TRPA employee position dedicated to
review and approval of utility district projects.
Assistant General Manager / Engineer: Paul Sciuto reported
he distributed a memo outlining the way things would be
handled during the General Manager's medical absence.
Sciuto reminded the Board of the Urban Water Management
Plan workshop that will be held June 8 and requested they
submit questions prior so it can be as effective as possible.
Director Schafer stated that a response should be published
to address the plethora of blogs that have appeared on the
Internet concerning the sewer rate increase and meter rates.
Chief Financial Officer: Paul Hughes reported capacity
charges are scheduled to increase July 1 unless the Board
wished to postpone the increase. It was the consensus of the
Board to direct staff to develop an ordinance to extend the
postponement of capacity fees through December 31, 2011.
Hughes also reported a code amendment will be brought to
the Board to address private fire protection required by the
State of California.
Legal Counsel: Gary Kvistad reported on AB 964 - funding
for septic systems and leaking sewer laterals.
District Information Officer: Dennis Cocking reported he will
provide Board members the information they need to
review the status of all pending legislation (over 3000 bills).
3:20 P.M.
ATTEST:
Kathy Sip, Clerk of the Board
South Tahoe Public Utility District
GENERAL MANAGER REPORT
STAFF REPORTS
BOARD MEMBER REPORT
STAFF REPORTS
ADJOURNMENT
Dale Rise, Bo rd ident
South Tahoe Public Utility District