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08-04-11SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri., General Mana•er Dale Rise, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Director Paul Sciuto, Assistant General Mana•er MaryLou Mosbacher,Vice President nt REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 4, 2011 MINUTES BOARD OF DIRECTORS: President Rise, Directors Jones, Schafer, Cefalu, Mosbacher STAFF: Solbrig, Sharp, Sciuto, Hughes, Brown, Morse, P. Lavallee, Curtis, Ryan, Henderson, Hoggatt, Rasmussen, Bergsohn, Cocking, Bledsoe, Cullen, Johnson, Attorney Kvistad GUESTS: Claude Gunsch, Randy Vogelgesang, Doug McLaughlin Eric W. Schafer, Director ROLL CALL Director Jones led the pledge to the flag. PLEDGE OF ALLEGIANCE Doug McLaughlin reported he will request that he be allowed to COMMENTS FROM THE install a 1" water meter instead of a 3/4" water meter due to his AUDIENCE belief that it will alleviate expected reduced flows into his house by reducing back pressure when meters are installed in his neighborhood. This matter was assigned to the Water and Wastewater Operations Committee, and if satisfaction is not reached, Mr. McLaughlin may request Board action at a future Board meeting. Consent Item h. (The Aspens at South Lake Tahoe) was brought forward for discussion prior to Board action. 0 CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - AUGUST 4, 2011 PAGE - 2 Moved Schafer / Second Mosbacher / Passed Unanimously to CONSENT CALENDAR approve the Consent Calendar as amended: a. Golden Bear Water Meter Installation Project - Approved contract with the Substitute or Blue Ribbon for four temporary employees, in the estimated amount of $50,000; b. Mobile Reading Unit (MXU) Purchase - (1) Authorized excep- tion to bidding procedures as outlined in the Purchasing Policy for a sole source purchase of standardized supplies; and (2) Authorized purchase of Sensus MXU's from Western Nevada Supply, in the amount of $51,384.38, including tax and freight; c. Remote Terminal Unit (RTU) Replacements - (1) Found purchase of Motorola ACE 3600 RTUs to be excepted from bidding, as a standardized item, matching or compatible with the District's existing equipment, and (2) Approved purchase of eight RTUs from Global Data Specialists, Inc., in the amount of $36,338.88; d. ERB (Emergency Retention Basin) Project - Authorized staff to enter into an agreement with the City of South Lake Tahoe to accept surplus liner removed from the ERB; e. Water Tank Recoating Project - Authorized Task Order to Bay Area Coating Consultants for coating inspection services, in the amount not to exceed $37,200; f. LPPS (Luther Pass Pump Station) Standby Power Generation Facility - (1) Approved Change Order No. 8 to Sierra Nevada Construction Inc., in the amount of $4,808; (2) Approved the Project Closeout Agreement and Release of Claims; and (3) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; g. Alpine County Surveying Services - Alpine County Monitoring Well Installation and Diamond Valley Ranch Irrigation Improvement Project - Accepted the cost proposal from Tri State Surveying, LTD, to complete surveying services, in the amount of $6,800; h. See Consent Items Brought Forward; i. Utility Raising Associated with El Dorado County Department of Transportation North Upper Truckee Paving - (1) Authorized commitment of reimbursement to El Dorado County for raising manholes, flushing inlets, and water valves; and (2) Authorized payment to the County for the construction in the estimated amount of $33,900; REGULAR BOARD MEETING MINUTES - AUGUST 4, 2011 PAGE - 3 ej. Approved Regular Board Meeting Minutes: July 21, 2011. • c Government Finance Officers Certificate of Achievement - The Finance Department was presented with a plaque from the Government Finance Officers Association for the 16th annual CAFR. District accounting and finance staff were acknowledged for their contributions to the report. CONSENT CALENDAR (continued) PRESENTATION ITEMS FOR BOARD ACTION This project includes the installation of cathodic protecton systems at 12 sewer pump station and 2 tanks as follows: Trout Creek, Pioneer Village, Bellevue, Beecher, Venice, San Moritz, Pope Beach 1, Pope Beach 2, Camp Richardson, Kiva, Taylor Creek, Baldwin, H Street Tank, and Luther Pass Tank No. 2. Four bids were received at the August 3 bid opening. A careful review and analysis of the three lowest bids showed a number of deviations, most of them minor. Moved Cefalu / Second Jones / Passed Unanimously to award bid to the lowest responsive, responsible bidder, Exaro Tech- nologies Corporation, in the amount of $285,702.00, and to waive minor bid irregularities. This project includes slope repair and stabilization between the Snowshoe ditch and the Millich ditch in Alpine County. The Bijou portion of the project will relocate approximately 60 feet of sewer force main, 50 feet of gravity sewer main, and install a new eight -inch sewer overflow in preparation for the City of South Lake Tahoe's Bijou Erosion Control Project. Three bids were received at the August 2 bid opening. A careful review and analysis of the bids showed only minor deviations. Moved Schafer / Second Mosbacher / Passed Unanimously to award bid to the lowest responsive, responsible bidder, White Rock Construction in the amount of $289,725, and to waive minor bid irregularities as inconsequential. CATHODIC PROTECTION IMPROVEMENT PROJECT SNOWSHOE / MILLICH SLOPE AND BIJOU SEWER RELOCATES Moved Schafer / Second Jones / Passed Unanimously to approve PAYMENT OF CLAIMS payment in the amount of $3,015,008.49. REGULAR BOARD MEETING MINUTES - AUGUST 4, 2011 PAGE - 4 0 CONSENT ITEM BROUGHT FORWARD FOR DISCUSSION / BOARD ACTION 0 c Paul Hughes updated the Board that this fee deferral agreement THE ASPENS AT SOUTH LAKE for the Aspens Project is contingent upon the City Redevelop- TAHOE (Consent Item h.) ment Agency's financial contribution to the project. At this point the City is unsure if the planned redevelopment will go forward due to the passage of two bills: AB x26 which abolishes redevelop- ment, and AB x27 which has provisions to let an agency continue, but at a cost. The City Council will consider adopting an Ordinance to continue the redevelopment agency at their August 23 Board meeting. Director Mosbacher stated her preference would be to postpone consideration of the deferral agreement until after the City takes action. Staff responded the Board could approve it now, and if the City decides not to move forward, the agreement would be null and void. Moved Schafer / Second Cefalu / Mosbacher, Rise, and Jones Voted No / Motion Failed to: (1) Authorize Board President to execute the Fee Deferral Agreement with SLT Pacific Associates, a California Limited Partnership; and (2) Sign the Associated Promissory Note. Directors Rise and Mosbacher voted no in order to wait until the City makes a decision. Director Jones voted no stating he felt deferring fees constitutes a gift of public funds (as he stated when he voted no for the project when it originally came before the Board.) Water and Wastewater Operations Committee: The committee STANDING COMMITTEE met on August 1. Minutes of the meeting are available upon REPORTS request. Director Mosbacher stated she is pleased the City can reuse parts of the ERB liner. She also announced her decision not run for her seat on the Board, after having held it for 21 years. Director Schafer reported: on the abundance of water in the state; and that he will attend the CASA (California Association of Sanitation Agencies) August 10-13 and will meet with ENS Resources. President Rise reported on his attendance at a City Council meeting where prevailing wage rates for construction projects was a topic of discussion. BOARD MEMBER REPORTS REGULAR BOARD MEETING MINUTES - AUGUST 4, 2011 PAGE - 5 Richard Solbrig reported on three items: 1) Due to involvement with the JM Pipe case, the law firm of Sheppard Mullin would no longer assist the District with personnel matters. New legal counsel will be solicited. 2) Staff researched an idea raised that the District should pay for a group membership to CalStar as a way of saving money. It was determined it would not change the amount of insurance paid, nor would it save District employees money for air ambulance charges. 3) ACWA (Association of California Water Agencies) requested its members submit letters of opposition to a bill that could make it difficult to hire legal counsel for labor negotiations. It was the consensus of the Board to send a letter opposing the measure. Manager of Customer Service: Tim Bledsoe reported staff re- searched an idea raised to include customer APN numbers, and a sewer unit count on each bill, and found it would cost approxi- mately $1,500 and some staff time to include this information on each bill. It was the consensus of the Board to add this information to the invoices as it will help customers submit Proposition 218 protests more easily, and will be a benefit to them to know how many sewer units they own and are being billed for. District Information Officer: Dennis Cocking distributed a media Op/Ed piece explaining reasons why a sewer rate increase was necessary. After review and comment, it was the consensus of the Board to submit it to the Mountain News, Tahoe Daily Tribune, and Lake Tahoe News. He also reported this year's water production declined dramatically in May and June as compared to last years. 3:15 - 3:30 P.M. 3:30 - 3:35 P.M. c GENERAL MANAGER REPORTS MEETING BREAK ADJOUNMENT TO CLOSED SESSION AND RECONVENE TO OPEN SESSION REGULAR BOARD MEETING MINUTES - AUGUST 4, 2011 PAGE - 6 ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel -Existing Litigation re: False Claims Act Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and Virginia ex ret. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW, United States District Court for the Central District of California Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Los Angeles County Superior Court Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al. 3:35 P.M. ADJOURNMENT Q ATTEST: �Q Kathy Sharp, South Tahoe rk of the Board lic Utility District Dale Rise, Board President South Tahoe Public Utility District -4�- DATE: BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.