06-07-84
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M I NUT E S
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
June 7, 1984
4:00 P.M.
The Board of Directors of the South Tahoe Public Utility District
met in a regular session, June 7, 1984, 4:04 P.M., 1900 Lake Tahoe
Boulevard, City Service Center.
BOARD OF DIRECTORS:
Present - President Madden,
Directors Wynn, Mason, Jones
Director Olson arrived late. He
has been excused the first 15 minutes
of the first Board meeting of each
month due to conflicting commitments.
STAFF: Cofer, Baer, Fischer, Plasterer,
B. Eppler, Linda Brown, Taylor, Trebotich,
Tiran, Schroeder, Plasterer, Mamath,
G..Eppler, Attorney Weidman
GUESTS: Stan Hanson/Heavenly Valley,
Representative from South "Y" Laundromat
Manager Cofer requested two changes:
1) Delete Item 3C
2) Add an Item 7: Agreement between
Stanford Alumni Association and District
Moved Jones/Second Mason/Passed
unanimously (Absent: Olson) to approve
Consent Calendar as presented:
(1) Award Dry Polymers Purchase Contract
to Allied Colloids - Bid 83-84-09
(2) Award Liquid Aluminum Sulfate Contract
to Imperial West Chemical Co - Bid 83-84-10
(3) Award Chlorine Contract to Sierra Chem-
ical Company - Bid 83-84-11
(4) Award Sulfur Dioxide Contract to
Sierra Chemical Company - Bid 83-84-12
(5) Authorize Purchase of Telemetry
Equipment for Ski Run Tank: Radio
Telemetry-$6,000 and Interface Control
Equipment-$3,500.
(6) Set Public Hearing at 4:40 on 6/21/84
regarding "Appropriations Subject to Limit-
ation" and "Proceeds of Taxes"
ROLL CALL
CORRECTIONS OR ADDITIONS
TO AGENDA
CONSENT CALENDAR
REGULAR BORAD MEETING MINUTES - JUNE 7, 1984 Page 2
Moved Wynn/Second Mason/Passed APPROVAL OF BOARD MINUTES
(Jones Abstained/Olson Absent)
to approve minutes of May 17, 1984
Regular Board meeting
None REPORT BY BOARD MEMBERS
None SHOP STEWARD'S REPORT
None COMMITTEE REPORTS
5/22/84 - 10:00 A.M. Joint Meeting of PAST MEETINGS
three Lake Tahoe PUDs re Water
Rights - Tahoe City Board Room
6/4/84 3:00 P.M. Joint Meeting: City of
So. Lake Tahoe & ST.PUD re Water
Systems
6/4/84 4:00 P.M. Workshop/Agenda Items
6/7/84 - 10:00 A.M. State Board Hearing:
Appeal Waste Discharge Permit
5/22/84 President Madden and Manager Cofer MANAGER'S REPORT
met with representatives from the two No.
Shore PUDs re EIR on Water Rights. Items
discussed:
o Identified common goals and objectives
of the 3 districts to encourage State
to remove or amend allocations in pre-
vious draft which were felt to be in-
appropriate.
o Encourage private water companies to
participate in review of EIR.
o Draft a MOU between the 3 districts
covering coordination of planning ef-
forts related to water improvements.
6/7/84 Manager Cofer, Gene Eppler,
Dan Hinrichs of C/W/C and Attorney
Weidman attended State Board workshop
on Sewage Quality Initiative petition
for review of our Waste Discharge Permits.
No one appeared on behalf of petitioners.
Chief attorney for State Board commented
that this was one of the less meritorious
petitions submitted to the State Board.
Item will be put on June 21st State Board
agenda with recommendation for denial of
Petition.
On June 15th Lahontan Board will hold a
meeting. They will be recommending the
deletion from 1985 priority list of the
Headstart, Phase 2 project. We are not
objecting as much of the work was not el-
igible. Also, the planned improvements
have been incorporated into the Plant Mod-
ification, Step 3 grant.
REGULAR BOARD MEETING MINUTES -JUNE 7, 1984
Attorney Weidman listed items he wished
to discuss during Executive Session:
1) Alpine County Litigation
2) Petition for Review
3) TRPA Injunction: Hearing on June 11th
Bob Eppler reported the District had re-
ceived a dividend check in the amount of
$54,560.46 from State Compensation In-
surance Fund. This represented 80.9% of
premiums paid by the District for the
1982/83 policy year. Mr. Eppler felt it
was partially due to the District's on-
going safety program. President Madden
congratulated the entire staff and manage-
ment and commented on the excellence of
the safety program.
None
BOARD ACTION
Page 3
ATTORNEY'S REPORT
PROGRAM MANAGER'S REPORT
COMMENTS FROM AUDIENCE
(Short Non-Agenda Items
PAYMENT OF CLAIMS
Moved Wynn/Second Jones/Passed
Unanimously (Absent: Olson) to authorize
payment in the amount of $2,269,060.93.
Director Wynn noted a $2 million deposit
had also been made.
Certificate for completion of "Principles
of Supervision" class was presented by
President Madden.
Explanation by Assistant Manager Baer.
Statement by Attorney Weidman that all
of his concerns had been taken care of.
Moved Wynn/Second Jones/Passed
AYES: Madden, Wynn, Jones
ABSTAIN: Mason
ABSENT: Olson
Moved Wynn/Second Jones/Passed
AYES: Madden, Wynn, Jones
ABSTAIN: Mason
ABSENT: Olson
Deleted from Agenda
Note: Stan Hanson, Heavenly Valley
Ski Resort stated his appreciation of
working with staff and the two Directors
and the cooperation of the District.
RECOGNITION OF GERALD SILLS
HEAVENLY VALLEY SKI AREA
SEWER SERVICE:
AUTHORIZATION OF EXECUTION
OF AGREEMENT FOR HEAVENLY
VALLEY SKI AREA SEWER SERVICE
AUTHORIZATION OF EXECUTION
OF U.S.F.S. PURCHASE ORDER
FOR TRANSFER OF RESERVE SEWER
CAPACITY TO HEAVENLY VALLEY
SKI AREA
RESOLUTION NO. 2338
REGULAR BOARD MEETING MINUTES - JUNE 7, 1984
Page 4
Explanation by Manager Cofer.
Moved Mason/Second Jones/Passed
Unanimously (Absent: Olson)
Moved Jones/Second Mason/Passed
Unanimously (Absent: Olson)
Bid #83-84-13/at Water Reclamantion Plant
Moved Jones/Second Mason/Passed
Unanimously (Absent: Olson)
Bid #83-84-14/at Luther Pass
Pump Station
Explanation by Attorney Weidman:
Judge to set what the deposit will be
for temporary access. District will
receive interest on deposit.
Moved Wynn/Second Jones/Passed
Unanimously
Explanation by Manager Cofer.
Agreement covers payment of Cost Over-
runs and Sewer Connection Charges.
Moved Olson/Second Wynn/Passed
Unanimously
1) Public Hearing opened by Board
President Madden at 4:20 P.M.
2) Staff Report by Finance Officer
3) Public Comment. One question was
asked: Will commercial rates go up
the same percentage as residential
rates? Answer: Yes.
4) President Madden declared Public
Hearing closed at 4:34 P.M.
1) Public Hearing opened by Board
President Madden at 4:35 P.M.
2) Staff Report by Finance Officer.
President Madden opened discussion
for various Capital Outlay items.
Responses were given by staff mem-
bers Schroeder, Plasterer and
Fischer. President Madden requested
a truck replacement schedule from
Plasterer.
AUTHORIZE PURCHASE OF NEW
ROTATING ELEMENTS FOR #2
AND #3 PUMPS IN AN AMOUNT
NOT TO EXCEED $75,162
SLUDGE REMOVAL BID AWARDS:
AUTHORIZE ADOPTION OF
RESOLUTION NO. 2340
AUTHORIZE ADOPTION OF
RESOLUTION NO. 2341
HEISS LAND AND LIVESTOCK:
AUTHORIZE ATTORNEY TO GAIN
TEMPORARY ACCESS FOR ARCH-
AEOLOGIST, SURVEYORS, AND
APPRAISERS IN THE FORM OF A
DEPOSIT AS DETERMINED BY
COURT.
AUTHORIZE EXECUTION OF
AGREEMENT BETWEEN STANFORD
ALUMNI ASSOCIATION AND
SO. TAHOE PUBLIC UTILITY DIST.
PUBLIC HEARING: FISCAL YEAR
1984/85 WATER BUDGET
PUBLIC HEARING: FISCAL YEAR
1984/85 SEWER BUDGET
REGULAR BOARD MEETING MINUTES - JUNE 7, 1984
Page 5
3) Public Comment: None
PUBLIC HEARING: FISCAL YEAR
1984/85 SEWER BUDGET
(continued)
4) President Madden declared Public
Hearing closed at 5:09 P.M.
6/13/84 -
6/18/84 -
6/21/84 -
6/21/84 -
10:00 A.M. - Tour of Alpine NOTICE OF FUTURE MEETINGS
County Project
4:00 P.M. - Workshop/Agenda Items
4:00 P.M. - Regular Board Meeting
State Board Regular Meeting
Items discussed:
1) Alpine County Litigation
2) Petition for Review
3) TRPA Injunction: Hearing June 11th
ADJOURN TO EXECUTIVE SESSION
5:36 P.M.
RECONVENE TO REGULAR SESSION
ACTION ON ITEMS FROM
EXECUTIVE SESSION
None
5:37 P.M.
ADJOURNMENT
tL(~
MARY M. MADDE , PRESIDENT
SOUTH TAHOE P LIC UTILITY DISTRICT
//)
ATTEST: f;(;e d' fP(~'
PAT A. MAMATH, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ITEM 5A
Page 1 of 2
1 RESOLUTION NO. 2340
2 A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
3 AWARDING CONTRACT
SLUDGE REMOVAL WATER RECLAMATION PLANT
4 BID NO. 83-84-13
5 BE IT RESOLVED by the Board of Directors (BOARD) of the South
6 Tahoe Public Utility District (DISTRICT),
7
8
9
10
WHEREAS, DISTRICT called fGlr sealed bids for Sludge Removal
Water Reclamation Plant, Bid No. 83-84-13, and,
WHEREAS, said sealed bids were opened pursuant to said call
at 3:00 p.m. on May 31, 1984, at DISTRICT office, and,
11
WHEREAS, the lowest responsive- .responsible bidder for said
12 contract for a total pond cleaning was THOMAS HAEN CO., INC.,
13 P. O. Box 11587, Tahoe Paradise, CA 95708, in the amount of
14 $53,557.00, and,
15
WHEREAS, the BOARD determines that all bids on a per yard
16 basis (minimum 1,000 yards) for sludge removal are not in the
17 best interest of DISTRICT to accept, but that it is in the best
18 interest of DISTRICT to accept the lowest responsive responsible
19 bid for a total pond cleaning,
20 NOW, THEREFORE, IT IS ORDERED:
21 1. That the DISTRICT award the contract for Sludge Removal Water
22
23
24
Reclamation Plant (Ballast Pond #3), Bid No. 83-84-13, to
Thomas Haen Co., Inc., P.O. Box 11587, Tahoe Paradise, CA
95708, the lowest responsive responsible bidder subject to
25
26
said contract furnishing DISTRICT with evidence of all permits
required by local, regional, state and federal agencies for
ITEM 5A
Page 2 of 2
1 removal, transportation and disposal of said sludge from Ballast
2 Pond #3 within 14 days from the date hereof.
3 2. That a purchase order be issued to said successful bidder upon
4 the usual terms and conditions of DISTRICT'S purchase orders
5 and specifically including all technical specifications of
6 said call for bids and the aforementioned condition in Order
7
together with further conditions that said
No.
1 above,
8 contractor comply with all local, regional, state and federal
9 regulations in any jurisdiction for the removal, transportation
10 and disposal of sludge, and comply with all other governmental
11 regulations, including but not limited to safety regulations,
12 applicable to the work.
13 3. That all other bids be held pending compliance by said successful
14 bidder of the condition specified in Order No.1, and the
15 execution of said purchase order by said bidder pursuant to
16 the conditions specified in Order No.2.
17 PASSED AND ADOPTED at a duly held regular meeting of the Board
18 of Directors of the South Tahoe Public Utility District on the
19
20
21
22
23
24
21st day of June, 1984, by the following vote:
AYES:
NOES:
ABSENT:
MARY M. MADDEN, PRESIDENT
SGUTH TAHOE PUBLIC UTILITY DISTRICT
25
ATTEST:
26
PAT A. MAMATH, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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ITEM 5B
Page 1 of 2
1
RESOLUTION NO. 2341
4
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
AWARDING CONTRACT
SLUDGE REMOVAL LUTHER PASS PUMP STATION
BID NO. 83-84-14
2
3
5
BE IT RESOLVED by the Board of Directors (BOARD) of the
6 South Tahoe Public Utility Di~trict (DISTRICT),
7 WHEREAS, DISTRICT called for sealed bids for Sludge Removal
8 Luther Pass Pump Station, Bid No. 83-84-14, and,
9 WHEREAS, said sealed bids were opened pursuant to said call
10 at 3:00 p.m. on May 31, 1984, at DISTRICT office, and,
11
WHEREAS, the lowest responsive responsible bidder for said
12 contract for a total pond cleaning was THOMAS HAEN CO., INC.,
13 P. O. Box 11587, Tahoe Paradise, CA 95708, in the amount of
14 $9,950.00, and,
15 WHEREAS, the BOARD determines that it is in the best interest
16 of DISTRICT to accept the lowest responsive responsible bid for
17 said Sludge Removal at Luther Pass Pump Station,
18 NOW, THEREFORE, IT IS ORDERED:
19 1. That the DISTRICT award the contract for Sludge Removal at
20
21
22
23
24
Luther Pass Pump Station, Bid No. 83-84-14, to. Thomas Haen
Co., Inc., P.O. Box 11587, Tahoe Paradise, CA 95708, the
lowest responsive responsible bidder subject to said contract
furnishing DISTRICT with evidence of all permits required
by local, regional, state and federal agencies for removal,
25
26
transportation and disposal of said sludge from Luther Pass
Pump Station within 14 days from the date hereof.
ITEM 5B
Page 2 of 2
1 2 . That a purchase order be issued to said successful bidder upon
2 the usual terms and conditions of DISTRICT'S purchase orders
3 and specifically including all technical specifications of
4 said call for bids and the aforementioned condition in Order
5
No.
1 above,
together with further conditions that said
'-
6 contractor comply with all local, regional, state and federal
7 regulations in any jurisdiction for the removal, transportation
8 and disposal of sludge, and comply with all other governmental
9 regulations, including but not limited to safety regulations,
10 applicable to the work.
11 3. That all other bids be held pending compliance by said successful
12 bidder of the condition specified in Order No.1, and the
13 execution of said purchase order by said bidder pursuant to
14 the conditions specified in Order No.2.
15 PASSED AND ADOPTED at a duly held regular meeting of the Board
16 of Directors of the South Tahoe Public Utility District on the
17
21st day of June, 1984, by the following vote:
18
19
20
21
AYES:
NOES:
ABSENT:
22
MARY M. MADDEN, PRESIDENT
23 SOUTH TAHOE PUBLIC UTILITY DISTRICT
24 ATTEST:
25
26
PAT A. M~MATH, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTLIITY DISTRICT
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