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08-23-84MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT AUGUST 23, 1984 4:00 P.M. The Board of Directors of the South Tahoe Public Utility District met in a regular session, August 23, 1984, 4:00 P.M., 1900 Lake Tahoe Boulevard, City Services Center. BOARD OF DIRECTORS: President Madden, Directors Jones, Mason, Olson Absent: Director Wynn (on vacation) ROLL CALL STAFF: Cofer, Baer, Fischer, Mamath, Miller, B. Eppler, G. Eppler, Tiran, Taylor, Plasterer, Schroeder, Williams, Attorney Weidman GUESTS: W. F. Pillsbury, Rick Herbert- Camp Richardson, Derrell Roberts-Ehlman, Roberts & Maston, Lee Schuering Manager Cofer requested the Labor Con- tract be added to the Executive Session CORRECTIONS OR ADDITIONS TO AGENDA Manager Cofer reqUested a correction to Item 2 (correction reflected below). CONSENT CALENDAR Moved Olson/Second Jones/Passed Unanimously (Wynn Absent) to approve Consent Calendar as corrected: (1) Authorize purchase of Mobile Radio Equipment for five District vehicles from Motorola in an amount not to exceed SS,000. (2) Authorize award of Bid No. 84-85-06 to Biff Plemel in the amount of $13,534.29 for the purchase of two IBM Personal Com- puters. Authorized purchase of Power Surge Protectors in an amount not to exceed $800 from other source. (3) Authorize purchase from Hinde Engineering in the amount of $7,000. for Indian Creek Reservoir supplies. (4) Adopt Resolution No. 2349 Amending Employee Deferred Compensation Plan and authorize Board President to execute Amended Agreement with Great Western Savings. REGULAR BOARD MEETING MINUTES - AUGUST 23, 1984 Page 2 Moved Mason/Second Olson/Passed Unanimously (Wynn/Absent) to approve minutes as corrected showing Director Jones' absence was due to vacation. Director Olson reported on CASA. There was also a short discussion re the Jarvis Proposition with comments by Manager Cofer. None None 8/03/84 - Federal Auditor Exit Conference 8/15-18 - CASA 8/20/84 - Workshop/Agenda Items Manager Cofer reported he was no longer Chairman of the Manager's Committee of CASA but was appointed to the CASA-Federal Legislative Committee and CASA'Board of Directors. Attorney Weidman reported he had been working on the Summary Judgement Motion and Water Rights Matters; requested discussion of Alpine County Matters be placed on the Executive Session Agenda. None APPROVAL OF BOARD MINUTES REPORT BY BOARD MEMBERS SHOP STEWARD'S REPORT COMMITTEE REPORTS PAST MEETINGS ~ANAGER ' S REPORT ATTORNEY' S REPORT CO~ENTS FROM AUDIENCE (Short Non-Agenda Items) BOARD ACTION Moved Olson/Second Mason/Passed Unanimously (Wynn/Absent) to authorize payment in the amount of $588,153.17. Item held over by request of Mr. Herbert, Camp Richardson Representative, until the 9/6/84 Board Meeting. No Board Action Attorney Weidman requested this item be held over until the 9/6/84 Board Meeting. No Board Action Presented by Manager ,of Operations Plasterer. Moved Olson/Second Jones/Passed Unanimously (Wynn/Absent) PAYMENT OF CLAIMS CAMP RICHARDSON: DENY REQUESTS TO (1) ALLOW TO BE BILLED ON FLOWAGE; (2) DISMISSAL OF PENALTY CHARGES CLAIM: MELVIN SCHWAKE, JR. IN THE AMOUNT OF $250,000 CONFIRMED STAFF'S EMERGENCY ACTION FOR PURCHASE OF A FLOAT- ING AERATOR AND ASSOCIATED EQUIPMENT FOR EMERGENCY HOLDING P©ND IN THE AMOUNT OF $10,000. REGULAR BOARD MEETING MINUTES - AUGUST 23, 1984 Page 3 Presented by Assistant Manager Baer. Moved Olson/Second Jones/Passed Unanimously (Wynn/Absent) Presented by Assistant Manager Baer. Moved Jones/Second Olson/Passed Unanimously (Wynn/Absent) Item was continued from 8/2/84 Board Meeting. Presented by Assistant Manager Baer. Moved Olson/Second Mason/Passed Unanimously (Wynn/Absent) Presented by Manager Cofer who in- dicated 1/3 of the cost would be paid by each of the other two North Tahoe Districts. Moved Olson/Second Jones/Passed Unanimously (Wynn/Absent) Presented by Pat Mamath. Moved Olson/Second Jones/Passed Unanimously (Wynn/Absent) Presented by Purchasing Agent Tiran. Moved Mason/Second Olson/Passed Unanimously (wynn/Absent) ADOPTED ORDINANCE NO. 370 AWARDING CONSTRUCTION CONTRACT TO JOE SUTER CONSTRUCTION COMPANY IN THE AMOUNT OF $187,831.00 FOR THE 1984 WATERLINE REPLACEMENT PROJECT AUTHORIZED W.F. PILLSBURY TO PROVIDE ENGINEERING SERVICES DURING CONSTRUCTION OF THE 1984 WATERLINE REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $6,445.60. AUTHORIZED ALTERING W. F. PILLSBURY TASK ORDER NO. 1 IN THE AMOUNT OF $2,755 TO REFLECT PRE- VAILING WAGE RATES/STATE LABOR CODE AUTHORIZED ATTORNEY WEIDMAN TO HIRE BROWN AND CALDWELL TO COMPLETE A STUDY ON THE WATER RIGHTS EIR REPORT, TITLED "POLICY FOR WATER ALLOCATION IN THE LAKE TAHOE BASIN", JULY 1984 IN THE AMOUNT OF $15,000 AUTHORIZED PAYMENT FOR EASEMENT OVER PARCEL NO. 30-403-08 IN THE AMOUNT OF $1,000 TO LARRY W. MEAGHER AND MARGARET J. MEAGHER RELATED TO THE HEAVENLY VALLEY WATER TANK EROSION CONTROL PROJECT AUTHORIZED PURCHASE FROM IBM OF MODEL 30~ SERIES 3 IBM COPY MACHINE IN THE AMOUNT OF $13,154 (iNCLUDES TAX AND FREIGHT) 8/24/84 - Draft EIR Water Rights Hearing Sacramento 8/28/84 - Draft EIR Water Rights Hearing Tahoe City (Mason & Cofer to attend) 9/04/84 - 4:00 P.M. Workshop/Agenda Items 9/06/84 - 4:00 P.M. Regular Board Meeting Items Discussed: Labor Matters Alpine County NOTICE OF FUTURE MEETINGS ADJOURNED TO EXECUTIVE SESSION REGULAR BOARD MEETING MINUTES - AUGUST 23, 1984 Page 4 None 4: 52 P.M. RECONVENED TO REGULAR SESSION ACTION ON ITEMS FROM EXECUTIVE SESSION ADJOURNMENT PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT 1 3 4 5 6 7 8 9 10 i! 19 13 14 15 16 17 18 19 21 23 27 28 RESOLUTION NO. 2349 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AMENDING THE DEFERRED COMPENSATION PLAN PROVIDED BY GREAT WESTERN SAVINGS BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District, WHEREAS, the Board of Directos of the South Tahoe Public Utility District approved a Deferred Compensation Plan for District employees by Resolution No. 2083, NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors that: 1. The current plan be amended to authorize Great Western Savings and Loan Association to invest employees funds, by direction of the individual employee, in approved Mutual Funds. 2. Extend this Agreement for a period of five years. PASSED AND ADOPTED at a duly held regular meeting of the Board of Directors of the South Tahoe Public Utility District on the 23rd day of August, 1984, by the following vote: AYES: Directors Madden, Jones, Mason, Olson NOES: None ABSENT: Director Wynn ATTEST: PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT I 2 3 4 5 6 7 8 9 I0 I1 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. 370 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AWARDING CONTRACT 1984 WATERLINE REPLACEMENT PROJECT WHEREAS, pursuant to order of this Board of Directors of the South Tahoe Public Utility District, County of E1 Dorado State of California, notice was duly given for receiving bids for 1984 Waterline Replacement Project, South Tahoe Public utility District, and four (4) bids were received at the time and place specified, at 3:00 P.M. on Wednesday, July 25, 1984, and publicly opened, and, WHEREAS, said Board of Directors at its regular meeting on August 23, 1984 reviewed the bids and determined that Joe Suter Construction Company, Incorporated submitted the lowest, responsive, responsible bid for the work of the 1984 Waterline Replacement Project. NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the South Tahoe Public Utility District, County of E1 Dorado, State of California, as follows: 1. Said Board of Directors does hereby determine that the bid of Joe Suter Construction Company, Incorporated, P.O. Box 3000, Truckee, California 95734, is the lowest, responsive, responsible bidder for doing the work and improvements and fur- nishing the materials, supplies, and equipment necessary for the 1984 Waterline Replacement Project, South Tahoe Pulbic Utility District, in accordance with the plans and specifications prepared by District Engineers, William F. Pillsbury, Inc., and contract documents (Project Bid No. 84-85-01 and bid documents dated July , 1984 and amended by Addendum No. 1, dated July 13, ORDINANCE NO. 370 Page Two 1984 and amended by Addendum No. 2, dated July 19, 1984. 2. Said Board of Directors does hereby award said contract for doing the work ~nd improvements and furnishing the materials, supplies and equipment necessary for the 1984 Water- line Replacement Project, South Tahoe Public Utility District, to Joe Suter Construction Company, Incorporated, at the price named in its bid of One Hundred Eighty-Seven Thousand, Eight Hundred, Thirty-One Dollars, ($187,831.00). 3. The President of said Board of Directors is hereby authorized to make and enter into a written contract with said successful bidder, Joe Suter Construction Company, Incorporated, and to receive and approve all bonds in connection therewith, and the Clerk is hereby directed to attest to said President's signature and affix thereto the corporate seal of said District, all in accordance with the plans and specifications, and the special conditions and notice to bidders thereto approved and placed on file with the District. 4. Upon adoption, this Ordinance shall be posted in three (3) public places at least seven (7) days prior to the expiration of thirty (30) days from the date of its passage, and shall be published in the Tahoe Daily Tribune, a newspaper of general circulation published in the Distirct, one (1) time at least seven (7) days prior to thirty (30) days from the date of its adoptiton. XXXXXXXXXX XXXXXXXXXX XXXXXXXXXX XXXXXXXXXX ORDINANCE NO. 370 Page Three 1 2 3 4 5 6 7 8 9 I0 I1 12 13 14 15 17 18 19 2O 21 22 23 24 25 26 27 PASSED AND ADOPTED by the Baord of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 23rd day of August, 1984, by the following vote: AYES: Directors Madden, Jones, Olson, Mason NOES: None ABSENT: Director Wynn MARY M.~DDEN, PRESIDENT OF THE BOARD OF'DIRECTORS OF SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: P--AT A. MAMATH, CLERK AND EX OFFICIO SECRETARY OF BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT I hereby certify that the foregoing Ordinance No. 370 was adopted at a regular meeting of the Board of Directors of the South Tahoe Public Utility District held on the 23rd day of August, 1984, by the following vote: AYES: Directors Madden, Jones,Olson, Mason NOES: None ABSENT: Director Wynn pAT ~. MAMATH, CLERK AND' EX OFFICIO SECRETARY OF BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT 28