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12-17-87 MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT DECEMBER 17, 1987 The Board of Directors of the South Tahoe Public Utility District met in a regular session December 17, 1987, 4:00 P.M., 1900 Lake Tahoe Boulevard, City Council Chambers. BOARD OF DIRECTORS: Chairman Mason, Directors Olson, Walker, Sinclair, Jones ROLL CALL STAFF: Cofer, Baer, Fischer, Mamath, Tiran, Schroeder, Hrbacek, Plasterer, Carrion, P. Powers, G. Eppler, Hydrick, Attorney Weidman, D. Trebotich GUESTS: John Frasier, Walt Howard, and Richard Solbrig-John Carollo Engineers, Harry Tow-Quad Consultants, Keith Klein-City Council, Steve Teshara-Preservation Council, Paul Keiran-SWRCB, Jim Dipeso- Tahoe Daily Tribune, Cliff Zipp, Bill Conlon, Lou Pierini, Pamela Fritz, Malcolm Pribyl, Wendy Berge, Del Munro None None Moved Jones/Second Olson/Passed Unan- imously to approve minutes of November 19, 1987 Regular Board Meeting. None None 12/04/87 - 10:00 AM - EDWPA @ EID 12/11/87 - 4:00 PM - Special Board Mtg. 12/13/87 - 5:30 PM - Christmas Party 12/14/87 - 9:00 AM - E1 Dorado County Water Agency 12/14/87 - 4:00 PM - Workshop/Agenda Items Manager Cofer presented Phyllis Powers and Delores Trebotich with letters ex- pressing thanks for planning the superb Christmas Party. A thank-you letter was also sent to Jeri Frier for her part in the Christmas Party. COMMENTS FROM AUDIENCE CONSENT CALENDAR APPROVAL OF BOARD MINUTES REPORT BY BOARD MEMBERS BOARD MEMBER COMMITTEE REPORTf PAST MEETINGS EMPLOYEES HONORED REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Page 2 Manager's Report: None STAFF REPORTS Attorney's Report: Attorney Weidman stated he had been working on the matters related to the Public Hearing. Program Managers: None Shop Steward: None ITEMS FOR BOARD ACTION Moved Olson/Second Jones/Passed Unan- imously to approve payment in the amount of $585,532.58. Item deferred. Presented by Manager Cofer. Moved Jones/Second Walker/Passed Unan- imously to approve Change Orders No. 7, 8, 37, 38, 39, and 40. Presented by Gene Eppler. Moved Olson/Second Jones/Passed Unan- imously to approve an amount not to exceed $25,000 for Erosion Control and River Restoration required by California Fish & Game Permit; Moved Jones/Second Olson/Passed Unan- imously to authorize a budget transfer of $25,000 from the Diamond Ditch Pipe- line account to a new account. Presented by Barrie Fischer. Moved Jones/Second Olson/Passed Unan- imously to receive and file letter from the Auditing firm of Ehlman, Roberts, and Maston. Presented by Manager Cofer who stated he had met with Mr. Butterfield and his staff. They explained the modification of the Cease & Desist was necessary be- cause EPA had ordered compliance with their discharge requirements by July, 1988. Lahontan feels the amended Cease & Desist gives the District a realistic schedule to comply. PAYMENT OF CLAIMS DISCONNECTION PROCEDURES ON APN 31-075-051 PLANT MODIFICATION PROJECT: ALTA PACIFIC CONTRACT NO. 1 CHANGE ORDERS ALPINE COUNTY DRESSLER PROJECT - WEST FORK CARSON RIVER FISCAL YEAR 1986-87 AUDIT MODIFICATION OF CEASE AND DESIST ORDER PROPOSED BY LAHONTAN (No. 6-88-) REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Paqe 3 Manager Cofer said he explained our problems to Lahontan staff of completing our projects by October, 1988 and would document the main reason why this was impossible in Alpine County due to an EPA condition to our present grant re- lated to the Sewage Quality Initiative. Mr. Butterfield agreed to change the completion date on the Alpine County project from 10/15/88 to 10/15/89, how- ever, Mr. Butterfield would retain the date of 10/15/88 for completing the lining of the Emergency Retention Basin. Director Jones noted this was impossible, but Manager Cofer said Lahontan wanted to keep the District under pressure to have the lining completed "at full speed". Manager Cofer noted the changes listed for "spills" would include 26 spills and 5 other spills listed under the Fallen Leaf Lake project and note it was an Innovative/Alternative system. Director Sinclair asked if the ERB would be subject to mitigation fees. Manager Cofer stated the TRPA permit would be sub- ject to mitigation fees or we would have to buy land to meet the land coverage re- quirements. The mitigation fee would be $5,830. but that was less costly than land purchase. Director Sinclair felt public agencies should not have to pay TRPA mit- igation fees. Director Jones questioned the discharge to Indian Creek Reservoir under Item 17, Page 3. Manager Cofer said the present NPDES permit would not be renewed and once we cease to discharge to ICR, he didn't think those standards (NPDES) would apply. Moved Jones/Second Olson/Sinclair voted No Passed to accept the Modification of the Cease & Desist Order proposed by Lahontan (No. 6-88-) with the changes agreed upon by Manager Cofer and Ossian Butterfield. MODIFICATION OF CEASE AND DESIST ORDER PROPOSED BY LAHONTAN (No. 6-88-) (continued) REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Paqe 4 Manager Cofer stated this item had been included in the Agenda at the request of Director Walker. He noted the Agreement does require the District to provide water to the City at "no charge" and is dated August 24, 1970. AGREEMENT BETWEEN SO. TAHOE PUD AND CITY OF SO. LAKE TAHOE RE OPERATION OF PUBLIC WATER SYSTEM Director Walker read a letter from Attorney Weidman discussing the amendment of the agreement suggesting it include a plan for future acquisition of water companies. Attorney Weidman explained the contents of the letter in more detail. Director Sinclair stated he questioned the legality of the document and said since the Agreement was put into effect the City had acquired an Airport and didn't feel the City should continue to receive free water. Director Olson said the terms of the Agreement allowed renegotiation. Director Walker indicated he would like to have a proposed policy regarding ac- quisition of future water companies prior to meeting with City staff. Manager Cofer said he would have a draft of a policy to present to the Board by the next Board meeting. Chairman Mason suggested to Keith Klein, City Council member, (present in audience) to advise other council members of the proposed meeting. Keith Klein came forward and said he would look forward to meeting with District staff. 1/04/88 - 4:00 PM - Workshop/Agenda Items FUTURE MEETINGS 1/07/88 - 4:00 PM - Regular Board Meeting 1/08/88 - 10:00 AM - EDWPA 1/14-16 - - CASA 1/14/88 - 8:15 AM - Lahontan Hearing/Revis- ed Cease & Desist Order @ Ridgecrest, CA. RECESS UNTIL 4:30 PUBLIC HEARING REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Page 5 Hearing opened at 4:30 PM by Chairman Mason. Attorney Weidman introduced into the record the following: 1. Facility Plan for STPUD Waste- water Treatment System, May 1978; 2. Technical Appendix for STPUD Facility Plan Update, Volume 1, December 1980; 3. May 1986, Final Draft, Reconnaissance Study of Emergency Storage Options - Wastewater Reclamation Plant, STPUD by Culp/Wesner/Culp; 4. Forest Service Special Use Permit, 11/22/67 - unlimited time permit under certain special conditions subject to annual rent paid by District and District right to terminate and Clause 32 - permittee agrees not to oppose a land for land exchange involving the area under permit, provided that the permittee shall have the right to sel- ect this land in a land exchange agree- ment which shall be considered as prior to any other land exchange offer; 5. Special Use Permit from E1 DOrado County Planning Commission, July 18, 1969. Clause 2 - To expire whenever emergency use as an effluent holding pond is no longer required; 6. Office of Planning & Research response to circulation of Draft of Environmen- tal Assessment informing District of comments to EA, dated 12/16/87. The two comments received were from Lahontan/ll-23-87 which was responded to at the 12/3 Hearing and the other from Assistant Secretary for Resources asking about the capacity of the pond after the lining. Manager Cofer con- firmed the pond would retain the same capacity: 57 million gallon size; PUBLIC HEARING: EMERGENCY RETENTION BASIN SEALING PRO- JECT ENVIRONMENTAL ASSESSMENT/ PROPOSED NEGATIVE DECLARATION (continued from 12/3/87) OPEN HEARING INTRODUCTION OF DOCUMENTS BY ATTORNEY WEIDMAN REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Page 6 7. Colortec Hydrogen Sulfide Detection System Brochure describing system used by District to monitor plant and to be used around the Emergency Holding Pond to determine if there are odors from Hydrogen Sulfide; 8. Odor Incident RepOrt sample form. A similar form will be used for the Emergency Holding Pond; 9. STPUD Emergency Holding Pond Project Environmental Assessment STAFF SUM- MARY, December 17, 1987. John Frasier was present but stated he had nothing to add to his December 3rd comments, but would answer any questions related to the design. Harry Tow, Quad Consultants, read into the record the Response to Comments received at the December 3, 1987 Public Hearing (either written or verbal). Director Sinclair asked a question about the present odors during cold weather. Mr. Tow responded. Director Walker asked a question about the sludge drying period. John Frasier re- sponded. Director Sinclair asked if raw sewage had ever been pumped to the pond. John Frasier responded. DirectOr Jones noted it was physically impossible to pump "raw" sewage to the pond. Director Walker questioned the quality of soil to be used for the levee. John Frasier responded. Director Sinclair asked where the dried- out sludge would be removed to. John Frasier responded. Chairman Mason asked that the document read aloud by Mr. Tow be made available to the public. Attorney Weidman stated they were available and additional copies would be made if necessary. REPORT BY DESIGN ENGINEER REPORT BY ENVIRONMENTAL CONSULTANT REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Page 7 Attorney Weidman introduced an additional document into the record: 10. South Tahoe Public Utility District Emergency Retention Basin Sealing System Environmental Assessment RESPONSE TO COMMENTS, December 17, 1987. Director Sinclair stated the Response document was very comprehensive and who- ever prepared it was to be commended. Comments were received from the following members of the public: William Conlon who introduced the following documents into the record: 1. Notice of Agenda of Meeting, December 14, 1987 representing the meeting of the E1 Dorado County Planning Commission regular meeting, specifically Item No. T67-09 (no copy was given to the Clerk of Board); 2. Minutes of the Planning Com- mission pertaining to discus- sion of the planning commis- sion of the So. Tahoe Public Utility District temporary disposal site for secondary treated sewage effluent (no date, but Conlon stated it was prior to the 1967 permit); 3. 1967 Forest Service Permit & Addendums, specifically Page 5 dated 9/28/67, Item 32; 4. November 3, 1987 letter from John Cafalu, Supervisor, Dis- trict V re Air Quality Monit- oring to Mr. White and atta- ched report dated 9/15/87; 5. Memo dated 10/23/87 to Super- visors Cefalu & Lowe from Jim Thompson, Air Pollution Control District. 2. Lou Pierini 3. Wendy Berge 4. Pam Fritz 5. John Nygard INTRODUCTION OF DOCUMENT BY ATTORNEY WEIDMAN PUBLIC COMMENT REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Paqe 8 Note: The Public Comment portion of the Hearing was recorded by Court Recorder, Del Munro and is available upon request. The staff summary entitled STPUD Emergency Holding Pond Project Environmental Assessment STAFF SUMMARY, December 17, 1987 was read aloud by Manager Cofer. Hearing Closed at 6:40 P.M. Moved Olson/Second Jones/Passed Unan- imously to adopt Resolution No. 2448 Approving Negative Declaration for So. Tahoe PUD Emergency Retention Basin Sealing System. Moved Jones/Second Sinclair/Passed Unan- imousl¥ to adopt Resolution No. 2449 Approving Project, So. Tahoe PUD Emergency Retention Basin Sealing System. William Conlon requested a roll-call vote for Resolution No. 2449. The roll-call vote was as follows: Director Jones - yes Director Olson - yes Director Walker - yes Director Sinclair - yes Director Mason - yes Moved Olson/Second Jones/Passed Unan- imously to adopt Resolution No. 2450 Authorizing Filing of Notice of Deter- mination, So. Tahoe PUD Emergency Retention Basin Sealing System by the following vote: Director Jones - yes Director Olson - yes Director Walker - yes Director Sinclair - yes Director Mason - yes 6:47 P.M. 6:47 P.M. PUBLIC COMMENT STAFF SUMMARY PUBLIC HEARING CLOSED BOARD ACTION ON NEGATIVE DECLARATION PUBLIC HEARING ADJOURNED REGULAR BOARD MEETING ADJOURNED REGULAR BOARD MEETING MINUTES - DECEMBER 17, 1987 Page 9 ROBERT MASON/ CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT A. MAMATH,~ CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT SOUTH TAHOE PUBLIC UTILITY DISTRICT MEMORANDUM DT: November 25, 1987 TO: Board of Directors FR: John Cartwright RE: Accounts submitted for authorization of shut-off proceedings. Account No. Owner Name Service Address Amount Due 23-191-181 Robert Barry 23-221-181 Linda Armour 23-430-301 Chevron USA 25-351-121/131Richard Davis 29-036-401 041-571 32-141-191 32-252-141 · 35 234 131 Imperial Lodge Moller& Sons Sue Mirarda 921 Emerald Bay Rd. $ 2269 James 1069 Emerald Bay Rd. 1401/1413 Meadowcrest 4113 Manzanita 457.70 429.07 660.89 432.20 1,086.55 1140 Emerald Bay Rd. 1242 Tata Lane 1030 Tata Lanc u~ Lodz 395.53 393.08 600.D8 BOARD ME'ETI'NG GUEST SIGN-IN SHEET: (please print) I~AME. ADDRESS. John Frasier, Walt Howard - John Carollo Engineers Richard Solbrig - John Carollo Engineers Del Munro (Stenographer) Harry Tow - Quad Consultants Cliff Zipp Keith Klein - City of SLT Jim Dipeso - Tahoe Daily Tribune Steve Teshera - Paul Keiran - SWRCB COMPLETION OF THE ABOVE INFO~TION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. NOTE: