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10-06-88 M I N'UTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT OCTOBER 6, 1988 The Board of Directors of the South Tahoe Public Utility District met in a regular session October 6, 1988, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Mason, Directors Jones, Olson, Walker, Sinclair ROLL CALL STAFF: Corer, Baer, Fischer, Mamath, B. Eppler, Schnakenberg, Powers, Sinkevich, Miller, Hydrick, Swain, Schroeder, Bonnet, Attorney Weidman GUESTS: Mr. Koser, Richard Solbrig-Carollo Engineers, Lou Pierini, Keith Klein- City Council, Dennis Crabb-City Attorney, Janet McDougall-City Attorney Aide, Jim Pelletier-Alta Pacific Constructors, Marjorie Springmeyer, and Jerry Goodman-Grand Jury. Lou Pierini commented on Consent Item No. 1 - Change Orders/ Contract No. 5. Pierini made a statement on Change Order Nos. 50 and 56 and asked the Board to address Cost Analysis of the pro- ject's Change Orders. COMMENTS FROM AUDIENCE (Short Non-Agenda Items) Director Walker addressed Pierini's comments and comparisons. Chairman Mason asked Attorney Weidman if he could explain Con- tractor's responsibility on Change Orders. Attorney Weidman asked Richard Solbrig, from John Carollo Engineers, to address the question. Solbrig came forward and answered questions from Lou Pierini and explained the legal technicalities and delay cost/time involvements in the bid process, required by the bidding laws of the State of California. REGULAR BOARD MEETING MINUTES - OCTOBER 6, 1988 PAGE - 2 Considerable discussion continued COMMENTS FROM AUDIENCE (Continued) with Lou Pierini~ Attorney Weid-. man, Director Walker, and Director Sinclair. Pierini expressed his views and opinions on the following subjects: 1) Adopting policies and ordinances. 2) Contractor/Engineer responsibi- lity for neglect & oversight. 3) Competitive bidding practices. 4) Operational audit. 5) Cost analysis of project change orders. Manager Cofer requested to add Action Item #9 and #11 to the Agenda and Move Consent Item #4 to the Action Calendar as Item #10. Action Items #9 and #11 were not on the Agenda, as the request was made after the Agenda was posted. CORRECTIONS/ADDITIONS TO AGENDA OR CONSENT CALENDAR Moved Olson/Second Jones/Passed Unanimously to approve Changes and Additions to the Action and Consent Calendars. Moved Olson/Second Jones/Passed Unanimously to Approve Consent Calendar as Amended: CONSENT CALENDAR l) Approved Change Orders No. 41 through 56 in the total amount of $351,540.57 - Contract No. 5/ Kiewit Pacific Change Orders. 2) Authorized changing from Travelers to Guardian as of November 1, 1988 - Management Dental Insurance Plan. 3) Declared telemetering equipment as surplus property and accept offer from Tahoe Douglas Fire Protection District for purchase in the amount of $500.00. Moved Olson/Second Sinclair/Passed Unanimously to Approve Regular Board Meeting Minutes of: l) September 1, 1988 and 2) September 15, 1988 APPROVAL OF BOARD MINUTES REGULAR BOARD MEETING MINUTES - OCTOBER 6, 1988 PAGE - 3 None REPORT BY BOARD MEMBERS None BOARD MEMBER COMMITTEE REPORTS 09/28/88 - 8:00 AM-DARK, Open PAST MEETINGS House @ Treatment Plant 10/03/88 - 3:30 PM, Workshop/Agenda Items Manager: Manager Cofer reported on the following: STAFF REPORTS 1) Step 2 Grant Increase 2) Outlet Pipes (24" & 30") @ Harvey Place Dam Discussion took place regarding cause and solution of cracks and leakage of the pipes. Attorney: Attorney Weidman reported on the following: 1) Causes of extra claims on Contract 5 with consultants 2) Retention Basin Sealing System Project Program Managers: Lab Director, Terry Powers reported on the annual EPA Lab Performance Tests. The District Lab scored very high on all tests given. Public Information Officer, Rick Hydrick reported the Open House was a great success. About 350 people visited the Plant and about 200 children from the community had the opportunity to get a glimpse of how the Plant operates and equipment and manpower needed to keep it operating. Hydrick said everyone is to be thanked for a great job. He said he would like to do it again in the future. Director Jones said he had many positive comments from the public and everyone was impressed with the facilities. Shop Steward: No Report. REGULAR BOARD MEETING MINUTES - OCTOBER ~, 1988 PAGE - 4 Moved Olson/Second Walker/Passed Unanimously to approve payment of $2,056,124.70. Presented by Manager Cofer. Manager Cofer presented the circumstances and history of events on this item. PAYMENT OF CLAIMS REQUEST TO APPEAR BEFORE BOARD BY BOB HOWARD Moved Olson/Second Jones/Passed Unanimously to rescind charges to property owner, Bob Howard, for a force main broken during construction. Presented by Manager Cofer. This item was presented and discussed at the 10/3/88 Workshop. REQUEST TO APPEAR BEFORE BOARD BY TERRY TRUPP Manager Cofer stated the extra seating has been abated from the Hong Kong Kitchen. Lou Pierini came forward and suggested Directors Olson'and Jones not vote on this item and asked Attorney Weidman if he would make a determination on this request. Director Olson addressed Lou Pierini's concerns and Attorney Weidman stated he saw no conflict of interest in this issue, and voting by all Board Members would be appropriate. Moved Olson/Second Jones/Passed Unanimously to waive the $1,100 fine for extra seating at the Hong Kong Kitchen restaurant. Presented by Bob Eppler. This item was reviewed and discussed at the 10/3/88 Workshop. REQUEST TO APPEAR BEFORE BOARD BY JEFF HIGMAN Moved Olson/Second Sinclair/Passed Unanimousl[ to waive 3 years back charges to the present owner. REGULAR BOARD MEETING MINUTES - OCTOBER 6, 1988 PAGE - 5 Presented by Gary Schnakenberg. Considerable discussion took place regarding the design, cost, and necessity of the glass vesti- bule. ADMINIS?RATION BUILDING GLASS~ VESTIBULE Moved Sinclair/Second Olson/ Passed Unanimously to Award the Construction Contract to South Shore Glass and Mirror in the amount of $4,465. Presented by Gary Schnakenberg. TROUT CREEK II EROSION CONTROL PROJECT Moved Olson/Second Jones/Passed Unanimously to Approve Change Order No. 1 in the amount of $16,246 to C.B. Ebright for approved TRPA revisions to Project. Presented by Manager Cofer. Lou Pierini stated he had re- viewed the Carollo proposal and felt the costs were excessive for the work to be done. PLANT EXPANSION (ACCOMMODATION) PROJECT Manager Cofer responded to his comments. Director Sinclair also responded to Pierini's concerns. Discussion among the Board Members ensued regarding an Environmental Study for a 7.7 vs a 8.2 MGD Plant. Director Sinclair felt the District should consider building the 8.2 MGD Plant as it would be less costly in the longrun. Moved Olson/Second Jones/Passed Unanimously to Authorize Carollo Engineers Task Order No. 5 in the amount of $6,700 to assist with development of tRPA Permit for 7.7 and 8.2 MGD Plant. (Task 3, Phase I of proposal). REGULAR BOARD MEETING MINUTES - OCTOBER 6, 1988 PAGE - 6 No Action Attorney Weidman requested this item be deferred to an adjourned meeting on October 13, 1988 at 4:00 PM for further discussion, evaluation, and action. DISCUSSION/ACTION ON AWARDING CONSTRUCTION CONTRACT - EMERGENCY RETENTION BASIN SEALING SYSTEM PROJECT Presented by Bob Eppler. Property owner, Bob Koser, reviewed the details and history of his sewer permit for APN 33-553-06. REQUEST TO APPEAR BEFORE BOARD BY BOB KOSER Discussion ensued regarding the method of notifications in cancelling his permit on APN 33-553-06. Bob Eppler reported to the Board on this issue and answered nume- rous questions from Board Members. A lengthy discussion followed. It was unanimously agreed to defer this item to the 10/20/88 Board Meeting for further evaluation. No Board Action Presented by Gary Schnakenberg. Moved Jones/Second Sinclair/ Passed Unanimously to Authorize reimbursement in an amount not to exceed $9,500. REIMBURSEMENT TO EL DORADO COUNTY: RECONSTRUCTION OF MANHOLES Dennis Crabb, South Lake Tahoe City Attorney, spoke to the Board regarding the City's Draft Policy and responded to questions from Chairman Mason and Director Sinclair. CITY OF SLT POLICY RE DISCLOSURE OF ILLEGALLY CONVERTED UNITS Mr. Crabb said the Staff Report is a Draft and is scheduled to go to the Planning Commission next Wednesday and to the City Council on 11/1/88. He said he was glad to have this opportunity to come 'before the STPUD Board to answer questions and looked forward to working with the District to co- ordinate a feasable program. REGULAR BOARD MEETING MINUTES - OCTOBER 6, 1988 Answer/Question/Discussion session followed regarding disclosure-type inspection after sale of property, and mother-in-law-/illegal units. PAGE - 7 CITY OF SLT POLICY RE DISCLOSURE OF ILLEGALLY CONVERTED UNITS (Continued) Manager Corer stated District staff supports the concept ~n the Draft. Lou Pierini from the audience also commented on the Draft Policy. No Board Action 10/17/'88 - 4:00 PM, Workshop/ Agenda Items 10/20/88 - 4:00 PM, Regular Board Meeting 11/11-12 - CASA, Fall Quarterly Meeting 5:40 PM NOTICE OF FUTURE MEETINGS ADJOURNMENT TO 10/13/88 - 4:00 PM CITY COUNCIL CHAMBERS ROBERT MASON, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT A. MAMATH, CLERK' OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT BOAR~D.MEET. i~NG GUEST SIGN-IN SHEET: (please print) PI4ONE NUHBER: ~ _ . ; ADDRESS' NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE.