2010 01-21 Board WorkshopSOUTH TAHOE PUBLIC UTILITY DISTRICT
NOTICE OF BOARD WORKSHOP
Thursday, January 21, 2010
11:00 - 2:00 P.M.
District Boardroom
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Dale Rise, President
James R. Jones, Director
BOARD MEMBERS Mary Lou Mosbacher, Vice President
Eric W. Schafer, Director Chris Cefalu, Director
While a quorum of the South Tahoe Public Utility District Board of Directors may be attending this
Workshop to discuss the following items, there will be no action taking place on their behalf.
Please Note: This meeting will include a working lunch for Board members and designated staff. A
pre- arranged lunch can be purchased by contacting Susan Rasmussen, at 530.543.6216 or
srasmussen @stpud.dst.ca.us 24 hours in advance. Otherwise, lunch will be the responsibility of
the individual.
AGENDA
1. WATER METER INSTALLATION PROGRAM
2. WATER METERS FOR NEW CONSTRUCTION
3. WATER CONSERVATION /EDUCTION
a. Legislative Requirements and Impacts to the District
4. WATER RATE STUDY TIME LINE
5. ADJOURNMENT
Participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable
effort will be made to accommodate participation of the disabled in all of the District's public meetings. If
particular accommodations for the disabled are needed (i.e., hearing aids or other disability - related aids),
please contact the Clerk of the Board at (530) 544 -6474, extension 6203, at least 24 hours in advance of
the meeting.
South Tahoe Public Utility District • 1275 Meadow Crest Drive • South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
Water Conservation
Mandates
Board Workshop
January 21, 2010
Long Standing Mandates
• California Constitution
. Article X, Section 2
• California Water Code Sections
. Sections 375 -377, 1009
• Public Utilities Code
. Section 16461
1
p
Recent Mandates
AB 1420 — (Laird) — Chapter 628 - 2007
. Amends UWMP Act
. Requires compliance to 14 BMP's including:
• Programmatic BMP's
. Residential Assistance Programs
• Leak detection -1.5% of SFD /year
• Showerheads - 75% saturation
• Documentation - report # of visits
. Landscape Water Surveys
• Coverage -1.5% of SFD /year for 10 years
• Documentation - report # of surveys completed
AB 1420 Cont.
. HE Clothes Washer Rebate
. Coverage —1 % of accounts for 10 years
• Documentation — Report # of installations
. HE Toilets
• Coverage — provide incentive until 75% market sat
• Documentation — report # of toilets installed
• Commercial, Industrial, Institutional
. Implement measures to achieve water savings of 10% of
baseline water use over 10 years. Ex. Hotel /motel laundry
retrofits, car wash recycling, HE commercial dishwashers.
. Coverage — Meet annual goals in Section A
. Documentation — Report the measure type and quantity
installed.
2
AB 1420 Cont.
• Landscape
• Dedicated Irrigation Meters
• Coverage - ETo -based dedicated irrigation meters at
average rate of 9% /year over 10 years
• Documentation - # of dedicated meter accounts
• Incentive programs to support landscape meter efforts
. Foundational BMP's
• Utility Operations Program
• Operation Practices
• Conservation Coordinator
• Water Waste Prevention
• Water Loss control
AB 1420 Cont.
• Metering
• Retail Conservation Pricing
• Education
• Public Information Programs
• Speakers to stakeholders and media
• Newsletters, flyers, brochures, website, etc.
• Social marketing o Ex. Community Conservation Committee
• School Education Program
• Educational program to promote water conservation and
provide educational material
• Coverage — K-6 curriculum material developed and distributed
• Documentation — report number of presentations, assemblies,
booths at events, contests, plant tours, etc.
3
AB 1420 cont.
• Non - compliance results in ineligibility for
all DWR and related grants
• Potential for fines in future
• Exemption highly unlikely
• Regional option unlikely
Recent Mandates
• SBX7 -7 (Steinberg) Chapter 4 — 2009
. Known collectively as the "Water Package"
. Contains 20% reduction by 2020 water
conservation provisions
. Non compliance would make District ineligible
for all state water grants or loans
. Would require all water suppliers to increase
efficiency of water use
. Measure increased efficiency of urban water
use on a per capita basis
4
SBX7 -7 Cont.
• Promote urban water conservation
standards that are consistent with the
California Urban Water Conservation
Council's adopted BMP's.
• Significant reporting requirements (TBD)
• Establish an interim (2015) urban water
use target
Other Related Mandates
• AB 32 (Nunez) — Chapter 488 — 2006
. Global Warming Solutions Act of 2006
. Bill would require the state board to adopt a
statewide greenhouse gas emissions limit
equivalent to the statewide greenhouse gas
emissions levels in 1990 to be achieved by
2020.
. Would institute a "cap and trade" market -
based compliance system
5
AB 32 Cont.
• Significant reporting requirements
• Since water and wastewater facilities are
energy intensive, potential for
considerable cost implications
• Violations would carry the possibility of
fines.
Water Production 2007 -2009
Total water production
• 2007 — 2659 MGD
• 2008 — 2488 MGD (6.5% decrease)
• 2009 — 2254 MGD (9.4% decrease from 2008
or 15.3% decrease 2007 vs. 2009)
Same or similar decreases month to
month in irrigation months (May — Oct.)
6
Water Trends 2001 -2009
Downward trend in production despite
. Approx. 825 SFD built
. Overall trend toward increased landscaping in
South Tahoe
. Redevelopment areas (RDA #1 and Ski Run)
included significant landscaping elements
. Angora Fire area has significantly more
landscaping than prior to 2007.
7
Water Trends 2001 -2009
4,000
3,500
3,000
2,500
0
O 2,000
Annual Water Production
226
2126
2®
]e8
3
1,500
1,000
500
2001
2002
2003
2000
2005
2006
2007
2008
2009
Water Trends 2001 -2009
Downward trend in production despite
. Approx. 825 SFD built
. Overall trend toward increased landscaping in
South Tahoe
. Redevelopment areas (RDA #1 and Ski Run)
included significant landscaping elements
. Angora Fire area has significantly more
landscaping than prior to 2007.
7
:r
January 21, 2010 Board Workshop Agenda Items
1. Meter Installation Program
a. Staff recommendation is to only install meters on waterline
replacement projects through year 2020/21 (approx 2,500 meters). See
15 year CIP spreadsheet.
b. Remaining meters installed during years 2021/22 — 2025/26.
c. Additional meters may be installed in the earlier years if the District
receives additional grant funding. $20M in applications currently
outstanding.
2. Meters for New Construction
a. Staff recommendation: District provides the meter to
customer /contractor at no cost. Customer /contractor responsible for
installation of meter and pit or box.
b. There may be circumstances when it would make sense for the District
to install a meter. Example: Remodel requiring installation of a fire
line by District staff. If we are already onsite, in the ground, it would
make sense to install the meter at that time.
3. Water Conservation /Education
a. Dennis /Shelly — Legislative update /requirements.
b. Does the Board wish to comply with legislative requirements? Impacts
of not complying.
c. Impact of metering program on the Customer Service and other
departments.
d. Funding for current Conservation Program exhausted by 6/30/10. Staff
will continue to pursue program grant funding.
e. Is the Board interested in funding a position?
f. Staff recommendation: Long term recommendation is to have a full
time Conservation/Education position to allow the District to continue
pursuing water project grants and low interest financing, and to
provide a community educator to assist customers before, during and
after meter installation. Short term recommendation, assuming no
grant funding, is a temporary position (1,000 hours or less).
4. Water Rate Study Timeline
a. Metered consumption read and printed on customer statements
beginning with the January 2010 statements (October — December
usage).
b. January 2011, customers who have received consumption data for a
year will begin to be billed based on consumption, according to the
current District consumption rate of $2.20ccf, for two quarters (Oct —
Dec, and Jan — Mar).
c. Rate study to begin January 2011 utilizing consumption data collected
during 2010.
d. Goal is to have new rates in place for the July 2011 billing cycle (April
— June usage)
e. Rates and rate structure will most likely require adjustment over time
as more meters are installed and data collected.
e
1420 Implementation
Definition of Implementation: Achieving and maintaining the staffing, funding, and in
general, the priority levels necessary to achieve the level of activity called for in the
descriptions of the various BMOS and to satisfy the commitment by the signatories to use
good faith efforts to optimize savings from implementing BMPs as described in Section
4.4 of this MOU. (p5)
BMP Implementation Reports: Water suppliers will submit standardized reports every
other year to the Council providing sufficient information to inform the Council on the
progress being made towards implementing the BMP process. (pl 1)
Compliance: Compliance with the BMP water savings goals can be accomplished in one
of three ways including;
- accomplishing the specific measures as listed in section A of each BMPs
- accomplishing a set of measures which achieves equal or greater water savings,
referred to as Flex Track Menu
- accomplishing set water savings goals as measured in gallons per capita per day
consumption. (p15)
FOUNDATIONAL BMPs: Effective July 1, 2010
1. Utility Operations Program
1. Operation Practices
a. Conservation Coordinator- designate a person as the agency's responsible
conservation coordinator for program management, tracking, planning and
reporting on BMP implementation
i. Coverage: Staff and maintain the position of trained conservation
coordinator or equivalent consulting support and provide that
function with necessary resources to implement BMPs.
ii. Documenting: Provide contact information for conservation
coordinator or consultant
b. Water Waste Prevention- Ordinances, regulations, or terms of service for
new development, existing users and water shortage measures.
i. Coverage: Enact and enforce ordinances
ii. Documenting: Provide description and link to any ordinance
requirements.
c. Wholesale agency assistance program: Does not apply to STPUD
2. Water Loss Control
a. Water Loss Control- Goal of modem water loss control methods include
both an increase in water use efficiency in utility operations and proper
economic valuation of water losses to support water loss control activities.
(Randy)
3. Metering with Commodity Rates for all new connections and retrofit of existing
connections (Paul Hughes)
4. Retail Conservation Pricing (Paul Hughes)
2. Education Program
1. Public Information Programs
a. Implement public information program that includes: speakers to
employees, community groups and media; using paid and public service
advertising; using bill inserts, info on bills; coordinating with other
government agencies. Incorporate social marketing elements that includes
water conservation message, training stakeholders, etc.
i. Coverage- Contact with public (4x/yr); Contact with media (4x/yr);
update website (4x/yr), description of materials, annual budget
ii. Documenting- newsletters, flyers, brochures, landscape campaigns,
website, email messages, direct mail, customer notification, on-
hold message, booths at events, presentations, media outreach,
water conservation gardens, workshops, etc.
iii. Social Marketing- brand, theme or mascot; market research to
refine message; community conservation committee; et
2. School Education Programs
a. Implement school education program to promote water conservation and
provide educational material
b. Coverage- curriculum material developed and provided by agency,
materials distributed to K -6, annual budget for school education program
and provide description of materials and program
c. Documenting- classroom presentations, assemblies, cooperative efforts,
booths at events, water conservation contest, fund or staff field trip to
plant, etc.
PROGRAMMATIC BMPs: Effective July 1, 2010
3. Residential
1. Residential assistance program- site specific leak detection assistance through
conservation survey and efficiency suggestions. Provide showerheads and
aerators.
a. Coverage- provide leak detection for an average of 1.5% of single family
accounts /year and 1.5 % of multi - family accounts /year for 10 years.
Distribute showerheads until 75% of market is saturated.
b. Documenting- provide reports with number of visits, and shower head and
aerators distributed.
2. Landscape water survey- site specific landscape water surveys that includes
checking irrigation system and timers for maintenance, estimate landscape area,
develop irrigation schedule, provide information packet, evaluation and
recommendation.
a. Coverage- provide landscape survey to an average of 1.5% of single
family accounts /year for 10 years.
b. Documenting- provide number of surveys completed.
3. HE Clothes Washer- provide incentive or ordinance requiring purchase of HE
CW with average water factor of 5.0
a. Coverage- Incentives provided to 0.9% of single family accounts during
1st year, and 1% of accounts /year for 10 years.
b. Documenting- provide number of installations.
4. WaterSense Specification toilets- provide incentive or ordinances requiring
replacement of existing toilets using 3.5 gpf or more with toilet meeting WSS.
a. Provide incentive and demonstrate number of toilet replacements until
75% market saturation.
b. Documenting- description of program and number of toilets installed.
5. WaterSense Specifications for residential development- provide incentives such
as rebates, recognition programs or reduced connection fees or ordinances
requiring residential construction meeting WSS for single family and multi family
housing until a local, state or federal regulation is passed requiring water efficient
fixtures.
4. Commercial, Industrial, and Institutional
1. Implement measures from CII list or unique measures to achieve water savings of
10% of baseline water use over 10 years. Ex. industrial laundry retrofits, car wash
recycling, water efficient commercial dishwashers.
a. Coverage- Meet annual goals in section A. 0.5% baseline water use
savings in first 2 years, 2.4% by end of 4 years, 4.3% by end of 6 year,
6.4% by end of eight, etc.
b. Documenting- report the measure type and quantity installed, as well as
savings attributed to water shortage measures, intervention, and action.
5. Landscape
1. Accounts with Dedicated Irrigation Meters- Identify and assign ETo based water
use budgets equal to nor more than an average of 70% (reference
evapotranspiration). Recreational areas may not exceed 100% of ETo on an
annual basis. Provide notices with each billing cycle to accounts with water
budgets showing the relationship between budget and actual consumption. Offer
site - specific technical assistance to reduce water use on those accounts.
a. Coverage- ETo water use budgets developed for 90% of CII with
dedicated irrigation meters at an average rate of 9 %/ year over 10 years.
b. Documenting- number of dedicated irrigation meter accounts, aggregated
water use for dedicated non -rec landscape accounts, et.
2. CII Accounts without Meters or Mixed Use Meters- Develop and implement
strategy targeting and marketing large landscape water use surveys. In un- metered
service areas, actively market landscape surveys.
a. Coverage- Offer site specific technical assistance annually to all accounts
that are 20% over budget within 6 years. Complete irrigation surveys for
15% of CII accounts within 10 years. 1.5% by end of first 2 years, 3.6%
by end of 4 years, 6.3% by end of 6 years, etc.
b. Documenting- number of mixed use or unmetered accounts, type and
dollar value of incentive or rebate, number of surveys offered and
accepted, estimated annual water savings by customers receiving surveys
and implementing recommendations.
3. Offer financial incentives to support 1 and 2.
a. Coverage- Implement and maintain customer incentive prog4ram for
irrigation equipment retrofits.
GPCD Compliance option- Evaluating overall reduction in per capita water demand
over time.
Potable Water GPCD = (PWI — PWS) / Pop / 365
PWI potable water into the retail water agency service area distribution system.
PWS potable water taken out of retail water agency service area distribution and
placed into storage or delivered to agriculture.
Pop residential population of retail water agency service area.
Baseline GPCD must equal average annual potable water gpcd from 1997 -2006.
Target: by 2018, must be baseline GPCD multiplied by 0.82% (an 18% reduction).
Page 1 of 1
Dennis Cocking
From: Shelly Bames
Sent: Thursday, January 21, 2010 8:19 AM
To: Dennis Cocking; Paul Hughes; Richard So[brig; Tim Bledsoe; Lynn Nolan
Subject: 1420 Implementation numbers
Attachments: 1420 I m plementati on.doc
Seasonal Water Audit
1.5% of single family hookups per year for ten years: 1,818 total, 181/year
1.5% of multi family hookups per year for ten years: 179 total, 18/year
Clothes Washer Incentive
0.9% of single family hookups for the first year
1% single family hookups every year for the next ten: 1,212 total, 121 /year
<- 202> CW reimbursed by Prop 40
<- 100> CW reimbursed by Prop 50
830 CW rebates required by 2021 (x$200 = $166,000)
Single family hookups: 12,120
Multi - family hookups: 1,195
S h o we rh e a d s /Aerators
75% of market saturation: 9,090
$10 /showerhead x 9.090 = $90,900
$2 /aerator x 9,090 = $18,180
Total = $109,080 <I don't think this is realistic. As a water audits are performed, the auditor can check for water efficient
showerheads and aerators already in place and incorporate the addresses into our saturation percentage>
Toilets
Provide incentives to replace 3.5gpf toilets, until 75% saturated
75% saturation: 9,090 (not realistic, given 250 Angora homes and remodels since 1994, plus Prop 40 rebating 186 toilets)
$75/toilet x 1,000 = $75,000
FYI
Water Conservation Specialist Salary + Benefits: $88,524
Seasonal Water Auditor paid $19 /hour for 1,000 hours, District pays $30/hr = $30,000 /summer
Which means an extra $50,000/year to have a fulltime position responsible for Water Conservation Program:
designing program, implementing, outreaching, reporting, meter outreach, etc.
Shelly Barnes
Water Conservation Specialist
Phone: (530)543 -6268
Fax: (530) 541 -4326
sbarnes @stpud.dst.ca.us
1275 Meadow Crest Drive
South Lake Tahoe CA 96150
'It is not enough to fight for the land; it is even more important to enjoy it. While you can. While it is still there.
So get out there and mess around with your friends, ramble out yonder, and explore the forests, encounter the
grizz, climb the mountains. Run the rivers, breathe deep of that yet sweet and lucid air, sit quietly for a while and
contemplate the precious stillness, that lovely, mysterious and awesome space.' Edward Abbey
1/21/2010
15 Year
Water Engio
Item
Number
Project Name/ Description
10 -11
Budget
11 -12
Budget
12 -13
Budget
13 -14
Budget
14-15
Budget
15-16
Budget
i
1
FIRM SOURCE PLAN
$ 5,000
2
HYDRO SOFTWARE UPGRADES
$ 7,500
3
GPS UNITS (2)
$ 20,000
$ 29,000
4
URBAN WATER MANAGEMENT PLAN
$ 30,000
5
GIS
$ 45,000
6
CATHODIC PROTECTION ASSESSMENT
$ 80,000
7
CALTRANS EROSION CONTROL (TROUT CREEK - STATELINE)
$ 500,000
8
GRIZZLY MT. BOOSTER
$ 309,000
$1,592,000
9
EROSION CONTROL PROJECTS (15)
$ 300,000
$ 329,000
$ 339,000
$ 349,000
$ 359,000
$ 370,000
10
Brockway Waterline
$ 348,000
11
Iroquois Waterline
$ 600,000
12
ANGORA HIGHLANDS TANK
$ 670,000
13
BMP PROJECTS
$ 500,000
$ 350,000
$ 150,000
14
ECHO VIEW TANK
$ 1,000,000
15
Wildwood Waterline
$1,111,600
16
IROQUOIS BOOSTER Station
$ 1,300,000
17
12 -INCH LAKE TAHOE BLVD.
$ 1,300,000
18
Water Meters Phase 2
$ 1,800,000
19
Water Meters Phase 1
$ 2,000,000
20
Security Improvements
$' =7 0,000
$ '50000
21
SCADA Improvements .
$ 100,000
22
WATER EVALUATIONS - FLAGPOLE, AIRPORT
$ 50,000
23
AIRPORT WELL ARSENIC TREATMENT
$ 309,000
$1,592,000
24
Gardner Mt. Waterline
$ 528,000
25
TANK COATING
$ 618,000
26
Blackbart Waterline
$ 858,000
27
REPLACE COPIER
$ 19,000
28
FIRE HYDRANTS ON SIX -INCH LINES
$ 368,000
29
APACHE BOOSTER IMPROVEMENTS
$ 547,000
30
Sierra Tract Waterline
$1,250,400
31
REPLACE PLOTTER
$ 23,000
32
Sierra Tract Phase 2 Waterline
$1,257,000
33
KELLER TANK
$ 232,000
$ 836,000
34
Tahoe Island Park Waterline
$ 874,000
35
DATA LOGGERS, MONITORING WELL
$ 12,000
36
WELL DESTRUCTIONS: BR #1, MV, TATA #1, CC
$ 96,000
37
BOOSTER STATION GENERATORS & BLDG.:KELLER,DAVID
$ 478,000
38
Sierra Tract Phase 3 Waterline
$ 900,000
39
Sierra Tract Phase 4 Waterline
$1,337,100
40
Al Tahoe Waterline
41
Glen Rd /Rocky Pt Waterline
42
FUTURE MTBE TREATMENT
43
Meyers Waterline
44
Bijou Waterline
45
Sunset Redrill
46
Other Tanks
47
Blackbart Waterline
48
Tahoe Island Park Waterline
49
Bijou Waterline
50
Gardner Mt Waterline
51
Meyers Waterline
52
Tahoe Island Park Waterline
53
Glen Rd /Rocky Pt Waterline
54
Bijou Waterline
55
Wildwood Waterline
56
Gardner Mt Waterline
57
Sierra Tract Waterline
58
Wildwood Waterline
59
Water Meters
$10,466,500 $4,757,600 $5,383,400 $1,997,000 $1,494,000 $4,079,100
ig
6-17
fidget
17 -18
Budget
18 -19
Budget
19 -20
Budget
20/21
Budget
21/22
Budget
22/23
Budget
23/24
Budget
24/25
Budget
25/26
Budget
TOTALS
$ 5,000
$ 7,500
$ 49,000
$ 30,000
$ 45,000
$ 80,000
$ 500,000
$ 1,901,000
181,000
$ 393,000
$ 405,000
$ 471,000
$ 405,000
$ 405,000
$ 405,000
$ 405,000
$ 405,000
$ 405,000
$ 6,126,000
$ 348,000
$ 600,000
$ 670,000
$ 1,000,000
$ 1,000,000
$ 1,111,600
$ 1,300,000
$ 1,300,000
$ 1,800,000
$ 2,000,000
$ 5(1,00{1
$ 50,000
$ 200,000
;00,000
$ 100,000
$ 300,000
$ 50,000
$ 1,901,000
$ 528,000
100,000
$ 500,000
$ 500,000
$ 2,118,000
$ 858,000
$ 231000_
$ 25,000
$ 67,000
$ 368,000
$ 547,000
$ 1,250,400
28,000
$ 30,000
$ 33,000
$ 114,000
$ 1,257,000
$ 1,068,000
$ 874,000
$ 12,000
$ 96,000
$ 478,000
$ 900,000
$ 1,337,100
10,200
$ 710,200
43,400
$ 1,143,400
34,000
$ 1,234,000
$ 699,000
$ 699,000
$1,038,800
$ 1,038,800
$ 300,000
$ 300,000
$ 300,000
$1,000,000
$ 500,000
$1,000,000
$ 2,800,000
$ 843,400
$ 843,400
$1,143,400
$ 1,143,400
$1,071,500
$ 1,071,500
$ 866,600
$ 866,600
$ 831,347
$ 831,347
$ 981,865
$ 981,865
$1,289,275
$ 1,289,275
$1,731,444
$ 1,731,444
$1,301,415
$ 1,301,415
$1,117,554
$ 1,117,554
$1,527,716
$ 1,527,716
$1,434,265
$ 1,434,265
$19,842,531
96,600 $2,153,800 $2,391,800 $2,459,100 $2,948,212 $6,931,707 $6,010,998 $6,839,010 $6,549,708 $7,545,777 $76,104,312