AP 01-05-12SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, January 5, 2012
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbn. , General Mana • er
Eric W. Schafer, President
Chris Cefalu, Director
BOARD MEMBERS
Randy Vogelgesang, Director
Paul Sciuto, Assistant General Mana • er
James R. Jones, Vice President
Kelly Sheehan, Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2.
3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board
on any short non - agenda items that are within the subject matter jurisdiction of the District. No action can be
taken on matters not listed on the agenda. Each member of the public who wishes to comment shall be
allotted five minutes, and no more than three individuals shall address the same subject. lime permitting, at the
discretion of the Board President, time allotted may be increased or decreased depending on the number of
speakers and available time.)
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
5. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request. Comments and questions from members of the public, staff or Board can be taken
when the comment does not necessitate separate action.)
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
7. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Calendar Year 2012 Capacity Charges
Pg.67 (Paul Hughes)
b. Manhole and Sewer Line Protection off
Pg. 69 Country Club Near Upper Truckee River
(Jim Hoggatt)
Discuss and Provide Direction to Staff
(1) Determine an Emergency Exists
Pursuant to Section 1102 of the
Public Contract Code; (2) Determine
Substantial Evidence has Been
Presented, Authorizing an Exception
to be Made to Section 22050 of the
Public Contract Code, that this
Emergency will not Permit a Delay
Resulting from a Competitive —►
REGULAR BOARD MEETING AGENDA - JANUARY 5, 2012 PAGE - 2
c. Payment of Claims
Solicitation for Bids and that this
Action is Necessary to Respond to
the Emergency; (3) Adopt Resolution
No. 2902 -12 Delegating Authority to
the General Manager and Assistant
General Manager /Engineer to Order
Any Action Necessary to Respond to
this Emergency; (4) Determine this
Project is Exempt from CEQA; and
(5) Approve Expenditures, in an
Amount Not to Exceed $250,000,
Necessary to Perform the Necessary
Repairs
Approve Payment in the Amount of
Pg. 79 $2,449,411.69
8. ANNOUNCEMENT OF 2012 BOARD APPOINTMENTS (Standing Committees, Ad Hoc
Committees, and Liaisons)
9. BOARD MEMBER STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee Meeting of 01/03/12
(Jones /Vogelgesang )
10. BOARD MEMBER AD HOC COMMITTEE REPORTS
a. Labor Negotiator Selection Ad Hoc Committee Meeting of 01/04/12
(Schafer /Cefalu)
11. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
12. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
13. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.)
14. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.)
a. Meeting Held re: C -line Hydro - Electric Power Generation (Paul Sciuto)
15. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
01/03/12 - Water and Wastewater Operations Committee Meeting
01/04/12 - Labor Negotiator Selection Ad Hoc Committee Meeting
Future Meetings / Events
01/11/12 - 7:00 a.m. - HIP (Health Improvement Program) Year 2 Blood Draw at District
01/18/12 - 01/20/12 - CASA (California Association of Sanitation Agencies) Conference
01/18/12 - 8:00 a.m. - ECC (Employee Communication Committee) Meeting
Director Vogelgesang is designated Board representative
01/18/12 - 10:00 a.m. - HIP (Health Improvement Program) Health Risk Assessment at District
01/19/12 - 2:00 p.m. - STPUD Regular Board Meeting at District Office
REGULAR BOARD MEETING AGENDA - JANUARY 5, 2012 PAGE - 3
16. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.
Closed Session is not open to the public; however, an opportunity will be provided at this time if
members of the public would like to comment on any item listed. Three minute limit.)
a. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel
Pg. 99 Existing Litigation re: False Claims Act Case: United States, the States of California,
Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc.
and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06- 0055 -GW, United
States District Court for the Central District of California
b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal
Pg. 101 Counsel - Existing Litigation re: Los Angeles County Superior Court Case
No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al.
c. Pursuant to Government Code Section 54957 /Consideration of Public Employee
Pg. 103 Appointment - Labor Negotiator
17. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
18. ADJOURNMENT (To the next regular meeting, January 19, 2012, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30
days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes
only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for
particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later
than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard; comments should be brief and directed to the specifics of the item being considered.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items
not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items
not on the agenda.
*Backup materials relating to an open session item on this agenda, which are not included with the Board packet, will
be made available for public inspection at the same time they are distributed or made available to the Board, and
can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please
contact the Clerk of the Board at (530) 544 -6474, extension 6203. All inquiries must be made at least 48 hours in
advance of the meeting.
ITEMS
CONSENT CALENDAR
JANUARY 5, 2012
REQUESTED ACTION
a. Snowshoe /Millich Slope and Bijou Sewer Relocates
Pg.1 (Pete Lavallee)
b. ERB Replacement Project
Pg. 17 (Julie Ryan)
c. Cold Creek Filter Plant and Ralph Tank SEZ
Pg. 25 (Julie Ryan)
d. 2012 Washington, D.C. Legislative Advocacy
Pg. 39 (Dennis Cocking)
e. ACWA (Association of California Water Agencies)
Pg. 47 2012
(Dennis Cocking)
(1) Approve Change Order No. 7 for
White Rock Construction, Inc., in the
Credit Amount of <$10,750> which
Includes the Assignment of the
Contract from White Rock Cons-
truction, Inc., to V &C Construction
Company, Inc., to Perform the One
Year Landscape Maintenance for
the Contract Bid Amount of $10,000;
(2) Approve the Project Closeout
Agreement and Release of Claims
for White Rock Construction; and
(3) Authorize Staff to File a Notice of
Completion with the El Dorado
and Alpine County Clerks
(1) Approve the Project Closeout
Agreement and Release of Claims
for KG Walters Construction Com-
pany, Inc., and (2) Authorize Staff to
File a Notice of Completion with the
El Dorado County Clerk
(1) Approve Change Order No. 2
to Thomas Haen Company, Inc., in
the Credit Amount of <$9,611.82 >,
Including Assignment of the
Contract from Thomas Haen
Company, Inc. to V &C Construction
Company, Inc., for the remainder of
the Work, in the Amount of
$14,118.05
Authorize Execution of Contract with
ENS Resources, Inc., in the Amount of
$76,994
Approve Payment to ACWA for
Membership Dues, in the Amount of
$18,295
CONSENT CALENDAR - JANUARY 5, 2012
PAGE -2
f. Water Rate Study Amendment
Pg. 51 (Paul Hughes)
g. Regular Board Meeting Minutes:
Pg. 57 December 1, 2011
(Kathy Sharp)
h. Regular Board Meeting Minutes:
Pg. 61 December 15, 2011
(Kathy Sharp)
Approve Update to the 2011 Water
Rate Study by HDR Engineering, in
an Amount Not to Exceed $7,560
Approve Minutes
Approve Minutes
South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
youth Tahoe
Pubic Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe' CA 96150 -7401
Phone 530 544- 6474 • Fax 530 541 -0614 • www.stpud.ue
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Pete Lavallee, Assistant Engineer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Snowshoe /Millich Slope and Bijou Sewer Relocates
REQUESTED BOARD ACTION: (1) Approve Change Order No. 7 for White Rock
Construction, Inc., in the credit amount of <$10,750> which includes the Assignment of
the Contract from White Rock Construction, Inc. to V&C Construction Company, Inc. to
perform the one year landscape maintence for the contract bid amount of $10,000;
(2) Approve the Project Closeout Agreement and Release of Claims for White Rock
Construction; and (3) Authorize staff to file a Notice of Completion with the El Dorado
and Alpine County Clerks.
DISCUSSION:
ITEM 1
Part A, in the credit amount of <$750 >, is for removal of ten linear feet of four inch SDR
26 sanitary Sewer lateral from Bid Item 19 of the Bijou Sewer Relocation Project that was
not used, balancing quantities.
Part B, Assignment of the Contract from White Rock Construction, Inc. to V&C
Construction Company, Inc., for the one year Landscaping Maintence on the
Snowshoe /Millich Slope Stabilization for the contract amount of $10,000. The result of this
Assignment is a $10,000 deduction from White Rock's contract.
Staff recommends that the Board approve Change Order No. 7 to the District's
contract with White Rock Construction in the amount <$10,750 >. With $78,813.85 in
Change Orders approved previously, this Change Order No. 7 brings the contract total
to $357,788.85. The Engineer's Estimate for construction was $247,494.00.
JTEM 2
White Rock has satisfactorily completed all work on the 2011 Snowshoe /Millich Slope
and the Bijou Sewer Relocation project. However, the landscaping was identified by
the contract to be maintained for a period of one year after initial acceptance. With
the approval of the Assignment of Contract, the remainder of the landscape work will
be performed by V&C under contract to the District, in the amount of $10,000.
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Peter Lavallee
January 5, 2012
Page 2
Staff request the Board approve the Project Closeout Agreement and Release of
Claims and authorize staff to file a notice of Completion with El Dorado and Alpine
County Clerks.
SCHEDULE: As soon as possible
COSTS: <$10,750>
ACCOUNT NO: 1029- 7075 /SNOBLO
BUDGETED AMOUNT REMAINING: <37,787>
ATTACHMENTS: (1) Change Order No. 7 including the Assignment of the Contract from
White Rock Construction, Inc. (White Rock) to V&C Construction Company, Inc. for
$10,000; (2) Closeout Agreement and Release of Claims, Notice of Completion
CONCURRENCE WITH REQUESTED ACTI
GENERAL MANAGER: YES �` NO
CHIEF FINANCIAL OFFICER: YES L'� NO
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CATEGORY: Sewer
CHANGE ORDER NUMBER 7
Project 2011 Snowshoe /Millich Slope and Biiou Sewer
Relocations
Contractor White Rock Construction Inc.
Date: January 5, 2012 PO # P24449
The Contract Shall Be Changed As Follows:
A. Delete ten (10If) linear feet of 4" SDR 26 Sanitary Sewer Lateral from Bid Item 19 at the
contract unit price of $75.00 per LF for a total deletion of <- $750.00 >. The total for Item
A is a deletion of <- $750.00 >.
TOTAL FOR ITEM A IS < $750.00>
B. Amend the Contract to include the Assignment of Construction Contract from White
Rock Construction to V &C per the attached document B. Included in this Assignment
of Construction Contract is the transfer of $10,000.00 from White Rock's contract Bid
Item Number 8 to V &C. The total for Item B is a deletion of <- $10,000.00 >.
TOTAL FOR ITEM B IS <$10,000.00>
TOTAL FOR CHANGE ORDER NUMBER 7 IS A + B = <$10,750.00>
Contractor agrees to make the herein- described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs Incurred because of the
change(s) described, unless specifically noted in individual description(s).
Authorized By STPUD Board President
Accepted By Contractor
Reviewed By
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Date:
Date:
Date:
1
ASSIGNMENT OF CONSTRUCTION
CONTRACT
This Assignment of Construction Contract (Assignment) is entered into on this
day of January, 2012, by and between White Rock Construction Inc., a Nevada
corporation (White Rock), V &C Construction, Inc., a Nevada corporation (V &C), and
the South Tahoe Public Utility District, a California public agency (District), at South
Lake Tahoe, California, with reference to the following facts and intentions:
A. On August 2, 2011, the District invited bids from contractors to perform
certain construction work related to slope stabilization and sewer relocation work
commonly referred to as the Snowshoe /Millich Slope and Bijou Sewer Relocation Project
(Project);
B. White Rock was the low bidder for the Project and the District awarded
construction of the Project to Whtie Rock. The District and White Rock entered into a
contract, dated August 8, 2011, and subsequently modified by change orders (collectively
"Contract "), for construction of the Project;
C. White Rock entered into a subcontract with V &C (Subcontract) with
respect to performance of landscaping revegetation and maintenance related services for
the Project;
D. As of December 7, 2011, all work on the project was complete and
accepted, with the exception of landscaping maintenance and landscaping
demobilization, which will continue through November 29, 2012;
E. White Rock's further performance of the Contract is being terminated for
convenience concurrently with the parties' execution of this Assignment. The District
shall be responsible for any further performance of the Contract including completion of
the Project by such means and methods as the District determines appropriate;
F. In order to complete the Project, the District has determined that the
services of another general contractor are necessary for performing the remaining scope
of work for the Project. Consequently, the District and V &C have negotiated the terms
and conditions under which V &C will complete performance of the Contract as the
general contractor; and,
G. White Rock agrees to irrevocably assign the Contract to V &C, V &C agrees
to irrevocably accept such assignment of the Contract from White Rock, and the District
consents to and irrevocably accepts such assignment, pursuant to the terms and
conditions of this Assignment.
NOW, THEREFORE, the parties agree as follows:
007627\0009 \601238.1
1. Assignment. White Rock irrevocably assigns, transfers and conveys any
and all of its rights and obligations pursuant to the Contract, and V &C irrevocably
accepts and assumes such assignment, subject to the terms and conditions of this
Assignment.
2. Exemption from Liability.
a. White Rock. Notwithstanding this Assignment, White Rock, its
performance and/or payment bond surety, as well as any of their respective agents,
employees, insurers, shareholders, attorneys and representatives, shall not have any
responsibility or liability for the work performed by V &C (or on its behalf) on the Project
after the effective date of this Assignment.
b. V &C. V &C, its performance and/or payment bond surety, as well
as any of their respective agents, employees, insurers, shareholders, attorneys and
representatives, shall not have, as a result of this Assignment, any greater, lesser or
modified liability or responsibility for the work performed by White Rock (or on its
behalf) on the Project prior to the effective date of this Assignment.
c. Scope of Exemption. The rights and responsibilities of White
Rock and V &C, with respect to each other, for conduct occurring prior to the effective
date of this Assignment shall remain unaltered by this Assignment.
d. Representation and warranty. The District represents to White
Rock and V &C that no work has been performed on the Project after December 7, 2011.
V &C represents to White Rock and the District that there are no known unpaid claims
and that it has been fully paid by White Rock for the work performed on the Project prior
to December 7, 2011.
3. Indemnification
a. White Rock. White Rock shall indemnify, defend and hold
harmless V &C, its performance and payment bond surety, and their respective officers,
directors, insurers, attorneys, representatives, shareholders, agents and employees, from
and against all claims, damages, losses, liabilities and expenses, including attorneys' fees
and costs, which arise out of, relate to or result from White Rock's performance of the
Contract and work performed on the Project prior to the effective date of this
Assignment, except with respect to work performed and/or materials, equipment and
supplies by or on behalf of V &C for White Rock prior to December 7, 2011, and White
Rock's breach of this Assignment.
b. V &C. V &C shall indemnify, defend and hold harmless White
Rock, and its performance and/or payment bond surety, and their respective officers,
directors, insurers, attorneys, representatives, shareholders, agents and employees, from
and against any and all claims, damages, losses, liabilities and expenses, including
attorneys' fees_ and costs, which arise out of, relate to or result from V &C's performance
00. 76271000%60123 8.1
-3-
of the Contract and work performed on the Project after the effective date of this
Assignment and V &C's breach of this Assignment.
4. Subcontract. White Rock and V &C agree that their respective further
performance obligations under the Subcontract shall be terminated as of the effective date
of this Assignment but that this Assignment shall not release or discharge White Rock or
V &C from their respective duties, obligations and liabilities to each other under the
Subcontract, whether such duty, obligation or liability occurs before or after the effective
date of this Assignment, including but not limited to insurance and/or indemnity
obligations. V &C's scope of work pursuant to the Subcontract shall be incorporated into
the Contract by the change order referenced in Section 6, below.
5. Uncompleted Work. The remaining work to be completed on the Project
generally consists of re- vegetation maintenance on the slope between the Millich Ditch
and the Snowshoe Thompson Ditch in Alpine County, CA, dismantling and
demobilization of the temporary irrigation systems, and site - cleanup related to
maintenance dismantling activities (collectively "Uncompleted Work ").
6. Change Order. Concurrently with the parties' execution of this
Assignment, the District and V &C are entering into a change order to modify the
Contract with respect to the Uncompleted Work, the cost for completing the
Uncompleted Work, and such other terms and conditions as mutually agreed between the
District and V &C (Collectively "Change Order ").
7. Submittals. Prior to the commencement of construction of the Project by
V &C, as the general contractor, V &C shall submit to the District performance and
payment bonds in an amount equal to the cost to complete the Project, insurance policies,
endorsement and certificates, construction schedule and such other submittals as required
by and in conformance with the Contract for the remaining scope of work on the Project.
S. Force and Effect. Except as modified by this Assignment, the Contract
shall continue in full force and effect.
9. Conflicts. In the event of a conflict between this Assignment and the
Contract, the terms and conditions of this Assignment shall control in all respects.
10. General Provisions.
a. Cooperation. The parties shall, whenever and as often as
reasonably requested to do so by the other party, execute, acknowledge and deliver or
cause to be executed, acknowledged and delivered any and all documents and
instruments as may be necessary, expedient or proper in the reasonable opinion of the
requesting party to carry out the intent and purposes of this Assignment, provided that the
requesting party shall bear the cost and expense of such further instruments or documents
(except that each party shall bear its own attorneys' fees).
00762710009\601238.1
b. Authority. The individuals executing this Assignment represent
and warrant that they have the authority to enter into this Assignment and to perform all
acts required by this Assignment pursuant to authorized and valid resolution(s) of the
governing body for the party which they represent, and that the consent, approval or
execution of or by any third party is not required to legally bind either party to the terms
and conditions of this Assignment.
c. Construction. The provisions of this Assignment should be
liberally construed to effectuate its purposes. The language of all parts of this
Assignment shall be construed simply according to its plain meaning and shall not be
construed for or against either party, as each party has participated in the drafting of this
document and had the opportunity to have their counsel review it. Whenever the context
and construction so requires, all words used in the singular shall be deemed to be used in
the plural, all masculine shall include the feminine and neuter, and vice versa.
d. Successors and Assigns. This Assignment shall be binding on
and shall inure to the benefit of the parties and their respective heirs, legal
representatives, successors and assigns.
e. Governing Law. The validity and interpretation of this
Assignment shall be governed by the laws of the State of California, with venue for all
purposes to be proper only in the Superior Court for El Dorado County, Placerville
Branch, State of California.
f. Notices. All notices, approvals, acceptances, requests, demands
and other communications required or permitted, to be effective, shall be in writing and
shall be delivered, either in person or by mailing the same by United States mail (postage
prepaid, registered or certified, return receipt requested) or by Federal Express or other
similar overnight delivery service, to the party to whom the notice is directed at the
address of such party as follows:
To: District
With a copy to:
0076271E1009'5601235.1
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attn: General Manager
Bradley J. Herrema
Brownstein Hyatt Farber Schreck LLC
21 E. Carrillo Street
Santa Barbara, CA 93101 -2782
-4-
To: White Rock
To: V &C
White Rock Construction, Inc.
769 Pinto Circle
Gardnerville, NV 89410
V &C Construction, Inc.
P.O. Box 1269
Minden, NV 89423
Any communication given by mail shall be deemed delivered two (2) business
days after such mailing date, and any written communication given by overnight delivery
service shall be deemed delivered one (1) business day after the dispatch date. Either
party may change its address by giving the other party written notice of its new address.
g. Severability. If any term, provision, covenant or condition of this
Assignment is determined to be unenforceable by a court of competent jurisdiction, it is
the parties" intent that the remaining provisions of this Assignment shall remain in full
force and effect and shall not be affected, impaired or invalidated by such a
determination.
h. Attorneys' Fees. If any action at law or equity, including an
action for declaratory relief, is brought to enforce or interpret the provisions of this
Assignment, the prevailing party shall be entitled to recover actual attorneys' fees which
may be determined by the court in the same action or in a separate action brought for that
purpose. The attorneys' fees to be awarded shall be made to fully reimburse for all
attorneys', paralegal and experts' fees, costs and expenses actually incurred in good faith,
regardless of the size of the judgment, it being the intention of the parties to fully
compensate for all attorneys', paralegal and experts' fees, costs and expenses paid or
incurred in good faith.
i. Effect of Execution by FAX. The signature of any party to this
Assignment appearing on a facsimile copy (FAX) of this Assignment shall, constitute and
be deemed the equivalent of an original signature of the person on behalf of the party for
which that person signed. Any party submitting a FAX signature to this Assignment
shall, within seven (7) days after signature, provide his or her original signature page to
Bradley J. Herrema, Brownstein Hyatt Farber Schreck LLC, 21 E. Carrillo Street, Santa
Barbara, CA 93101 -2782. Failure by any party to forward his or her original signature
within the seven (7) day period shall not impair or invalidate the effectiveness of this
Assignment.
j. Counterparts. This Assignment may be executed in any number
of counterparts, each of which shall be an original, but all of which shall constitute one
and the same instrument.
k. Entire Agreement and Amendment. This Assignment contains
the entire understanding and agreement of the parties with respect to the matters
007627\00091601238.1
-9-
considered, and there have been no promises, representations, agreements, warranties or
undertakings by any of the parties, either oral or written, of any character or nature
binding except as stated in this Assignment. This Assignment may be altered, amended
or modified only by an instrument in writing, executed by the parties to this Assignment
and by no other means. Each party waives their future right to claim, contest or assert
that this Assignment was modified, canceled, superseded or changed by any oral
agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Assignment as
of the date first stated above.
V &C White Rock
V &C Construction, Inc. White Rock Construction, Inc.
By: By:
, President , President
CONSENT TO ASSIGNMENT
The District accepts and consents to the above - described Assignment of the
Contract from White Rock to V &C pursuant to the terms and conditions of the
Assignment.
DISTRICT
South Tahoe Public Utility District
By:
Eric Schafer, Board President
ATTEST:
By:
Kathy Sharp, Clerk of the Board/
Executive Secretary
007627\0009\601238. 1
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CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe,
California, this day of January, 2012, by and between South Tahoe Public Utility District,
hereinafter referred to as "DISTRICT ", and White Rock Construction Inc., hereinafter referred to
as "CONTRACTOR ".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR; for and in
consideration of Two Hundred Eighty -Nine Thousand Seven Hundred Twenty -Five
Dollars ($289,725) contract amount, and the sum of Sixty -Eight Thousand Sixty -Three
Dollars and Eighty -Five Cents ($68,063.85) for said Contract Change Orders Nos. 1
through 7, receipt of which is hereby acknowledged, has submitted waivers from all
subcontractors and suppliers in the form required by Civil Code §3262, and does hereby
and for each of its successors, assigns and partners, release acquit and forever
discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY,
CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and
employees, from any and all rights, claims, demands, debts, obligations, liabilities,
actions, damages, costs, expenses and other claims whatsoever, which might have
been asserted against DISTRICT by reason of any matter or thing which was the subject
matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
August 8, 2011 for Purchase Order No. P24449, DISTRICT project described as
2011 Snowshoe /Millich Slope and Bijou Sewer Relocation.
B. Change Orders Nos. 1 through 7 as approved by the parties, pertaining to
Purchase Order No. P24449 and shown in Payment Request No. 4a, dated
January 19, 2012.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR's completion of Purchase Order No. P24449 does
hereby and for each of its successors, and assigns, releases, acquits and forever
discharge White Rock Construction Inc. and each of its successors, assigns, officers,
agents, servants, and employees, and sureties from any and all rights, claims, demands,
debts, obligations, liability, actions, costs, expenses whatsoever which might have been
asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in
California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to
Recover Damage from Latent Deficiencies in Planning or Construction of Improvements
to Real Property," which rights are specifically not released, and except for warranties
and sureties provided by reason of any matter or thing which was the subject matter of
or basis for:
A. The performance of all terms and conditions of that certain agreement dated
August 8, 2011 for Purchase Order No. P24449, DISTRICT project described as
2011 Snowshoe /Millich Slope and Bijou Sewer Relocation.
B. Change Orders Nos. 1 through 7 and as approved by the parties, pertaining to
Purchase Order No. P24449 and shown in Payment Request No.4a dated
January 19, 2012.
Closeout Agreement and Release of Claims / r
Page 1
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in
respect to any portions of the Specifications for Purchase Order No. P24449.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record
a NOTICE OF COMPLETION with the County Recorder in order to begin the running of
the statutory lien period.
6.
The presently retained amount is $ 17,889.44
Original Contract amount $289,725.00
Total Change Order Amount $ 68,063.85
Less: Amount Previously Paid $339,899.41
(Request Nos. 1 through 4)
Retainage $ 17,889.44
BALANCE: $ - 0 -
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35
(thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado
County AND Alpine County Recorders or when all liens have been released, whichever last
occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the
presently retained amount until such time as such amounts are received in full by
• CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performance for Purchase Order No. P24449 after the execution of change orders shall
be as follows:
Original Contract Price $289,725.00
Original Calendar Days 100
Total Adjusted Price $357,788.85
Total Adjusted Calendar Days
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the
facts in that connection now known to be or believed by said undersigneds to be true,
and the undersigneds hereto expressly assume the risk of the facts turning out to be
different than they now so appear, and agree that the foregoing Release shall be, in all
respects, effective and not subject to termination or recession by any such difference in
facts and undersigneds hereby expressly waive any and all rights the undersigneds have
or may have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known
by him must have materially affected his settlement with the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and that
the parties deny liability hereof. The undersigneds agree that they will forever refrain and
Closeout Agreement and Release of Claims
-12-
forebear from commencing, instituting or prosecuting any lawsuit, action or other
proceeding against the other party based on, arising out of, or in any way connected with
the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of
its Subcontractors for all delay and impact costs, if any.
11. Except as documented in the Assignment of Construction Contract dated January 5,
2012, the CONTRACTOR represents and warrants to the DISTRICT that the
CONTRACTOR has not heretofore assigned or transferred or purported to assign or
transfer to any person, firm, corporation, association or entity any of the rights, claims,
warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses
and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold
harmless the DISTRICT against, without limitation, any and all rights, claims, warranties,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other
claims, including attorney's fees, arising out of or connected with any such assignment
or transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Closeout Agreement and
Release of Claims. The undersigned acknowledge and represent that they understand
and voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or
agreement, not herein expressed, have been made to the undersigned and that this
Release contains the entire agreement among the parties hereto and that the terms of
the Release are contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent and
warrant to the other party that the execution and performance of the terms of this
Release have been duly authorized by all requisite corporate, partnership, individual, or
other entity requirements and that said persons have the right, power, legal capacity and
authority to execute and enter in the Closeout Agreement and Release of Claims.
RICHARD SOLBRIG, GENERAL MANAGER DATED
ATTEST: KATHY SHARP, CLERK OF BOARD DATED
WHITE ROCK CONSTRUCTION INC.
By:
GEORGE McCROSKY, PRESIDENT DATED
-13-
Closeout Agreement and Release of Claims
Page 3
RECORDING REQUESTED BY:
South Tahoe Public Utility District
Attn: Heidi Baugh
WHEN RECORDED MAIL TO:
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe
CA 96150
APN: See Exhibit "A ". NOTICE OF COMPLETION
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or "lessee."
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 12/7/2011.
8. The work of improvement completed is described as follows: 2011 Snowshoe/Millich Slope and Bijou Sewer Relocation.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is White Rock Construction Inc.
10. The street address of said property is See Exhibit "A" attached.
11. The property on which said work of improvement was completed is in the City of See Exhibit "A ", attached, County of See Exhibit
"A", State of California, and is described as follows:
As shown in Exhibit "A" attached hereto and made a part hereof, iiriaSGt1(t )B0111(itMOINAlI9:
DATE: January 5, ?011
SIGNATURE OF OWNER OR AGENT OF OWNER ERIC SCHAFER
VERIFICATION FOR INDIVIDUAL OWNER: South Tahoe PUD Board President
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in
the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein
are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON - INDIVIDUAL OWNER: South Tahoe Public Utility . District.
I, the undersigned, dedare under penalty of perjury under the laws of the State of California that I am the Board President
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the
contents thereof, and that the facts stated therein are true and correct.
DATE A
P CE
. ! . - . 1 . 1
is
SIGNATURE OF PERSON SIGNING N BEHALF OF OWNER
ERIC SCHAFER,. Board President
South Tahoe Public Utility.District
EXHIBIT "A"
Notice of Completion
2011 SNOWSHOE /MILLICH SLOPE AND BIJOU SEWER RELOCATION
The site of the Snowshoe /Millich Slope Rehabilitation is in Alpine County
approximately one half mile to the south of the junction of State Highway 88 and
State Highway 89 by the town of Woodfords.
The work performed in Alpine county will include stabilization of the slope
between the Snowshoe and Millich Ditches which convey fresh water from the
West Fork of the Carson River. This portion of the work will include installation of
a slope stabilization mat, a gabion retaining wall, slope drains, and revegetation.
The Bijou Sewer Relocation work will be performed at the intersection of
Highway 50 and Fairway Avenue within the limits of the City of South Lake
Tahoe and California Department of Transportation Right of Way.
The work performed on the Bijou Sewer Relocation will include the relocation of
approximately 55 feet of 12 inch sewer force main and the relocation of
approximately 50 feet of gravity sewer main with the installation of one sewer
lateral and two flush inlets. Work will also include installation of a sewer bypass
on Johnson Boulevard. Demolition of a portion of the existing gravity sewer main
will also be required.
Notice of Completion
2011 SNOWSHOE /MILLICH: SLOPE AND BIJOU SEWER RELOCATION
EXHIBIT "A"
-15-
South Tahoe
Public Utility District
I
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.5tpud.us
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Eric Schafer.
Date Approved:
Certified by:
Kathy Sharp, Clerk of the Board
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Yogelgesang
Kelly Sheehan
Eric Schafer
1
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544- 6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: ERB Replacement Project
REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release
of Claims for KG Walters Construction Company, Inc.; and (2) Authorize staff to file a
Notice of Completion with the El Dorado County Clerk.
DISCUSSION: Staff has performed a final inspection of the project, and found that KG
Walters has met all the requirements of the contract. Staff recommends approval of the
project Closeout Agreement and Release of Claims, and the filing of a Notice of
Completion with the El Dorado County Clerk.
SCHEDULE: As soon as possible
COSTS: N/A
ACCOUNT NO: 1029 -7581
BUDGETED AMOUNT REMAINING: $711,821
ATTACHMENTS: Closeout Agreement and Release of Claims, Notice of Completion
CONCURRENCE WITH REQUESTED ACTI
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
-17-
CATEGORY: Sewer
-18-
_ r
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this
day of December, 2011, by and between South Tahoe Public Utility DISTRICT,
hereinafter referred to as "DISTRICT", and K.G. Walters Construction Co., Inc., hereinafter
referred to as "CONTRACTOR ".
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of One Million Forty -Nine Thousand Six Hundred Dollars ($1,049,600),
contract amount, and the sum of Forty -Five Thousand Five Hundred Seventy -Three
Dollars and Fifty -Eight Cents ($45,573.58) for said Contract Change Orders Nos. 1 and
2, receipt of which is hereby acknowledged, has submitted waivers from all
subcontractors and suppliers in the form required by Civil Code §3262, and does hereby
and for each of its successors, assigns and partners, release acquit and forever
discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY,
CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and
employees, from any and all rights, claims, demands, debts, obligations, liabilities,
actions, damages, costs, expenses and other claims whatsoever, which might have
been asserted against DISTRICT by reason of any matter or thing which was the subject
matter of or basis for
A. The performance of all terms and conditions of that certain agreement dated
June 30 2011 for Purchase Order Nos. P24125 and P24125A, DISTRICT project
described as ERB Replacement Project.
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase
Order Nos. P24125 and P24125A and shown in Payment Request No. 6, dated
January 5, 2012.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR's completion of Purchase Order Nos. P24125 and
P24125A does hereby and for each of its successors, and assigns, releases, acquits
and forever discharge K.G. Walters Construction Co., Inc. and each of its successors,
assigns, officers, agents, servants, and employees, and sureties from any and all rights,
claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which
might have been asserted against CONTRACTOR, except for the rights accruing to the
DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years -
Action to Recover Damage from Latent Deficiencies in Planning or Construction of
Improvements to Real Property," which rights are specifically not released, and except
for warranties and sureties provided by reason of any matter or thing which was the
subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated
June 30, 2011 for Purchase Order Nos. P24125 and P24125A, DISTRICT project
described as ERB Replacement Project.
-19-
Closeout Agreement & Release of Claims
Page I
B. Change Orders Nos. 1 and 2, and as approved by the parties, pertaining to
Purchase Order Nos. P24125 and P24125A and shown in Payment Request No.
6 dated January 5, 2012.
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in
respect to any portions of the Specifications for Purchase Order Nos. P24125 and
P24125A.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record
a NOTICE OF COMPLETION with the County Recorder in order to begin the running of
the statutory lien period.
6.
The presently retained amount is $ 53,409.58
Original Contract amount $1,049,600.00
Total Change Order Amount $ 45,573.58
Less: Amount Previously Paid $1,041,764.00
(Request Nos. 1 through 6)
Retainage $ 53,409.58
BALANCE: $ - 0 -
The retainage will be released to the CONTRACTOR at the expiration of the lien period 35
(thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado
County Recorder or when all liens have been released, whichever last occurs. Release
pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained
amount until such time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performance for Purchase Order Nos. P24125 and P24125A after the execution of
change orders shall be as follows:
Original Contract Price $1,049,600.00
Original Calendar Days 106
Total Adjusted Price $1,095,073.58
Total Adjusted Calendar Days
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the
facts in that connection now known to be or believed by said undersigneds to be true,
and the undersigneds hereto expressly assume the risk of the facts turning out to be
different than they now so appear, and agree that the foregoing Release shall be, in all
respects, effective and not subject to termination or recession by any such difference in
facts and undersigneds hereby expressly waive any and all rights the undersigneds have
or may have under California Civil Code Section 1542, which provides as follows:
-20-
Closeout Agreement & Release of Claims
Pa €e 2
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known
by him must have materially affected his settlement with the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and that
the parties deny liability hereof. The undersigneds agree that they will forever refrain and
forebear from commencing, instituting or prosecuting any lawsuit, action or other
proceeding against the other party based on, arising out of, or in any way connected with
the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of
its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not heretofore assigned or transferred or purported to assign or transfer to any
person, firm, corporation, association or entity any of the rights, claims, warranties,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other
claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the
DISTRICT against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, damages, costs, expenses and other claims,
including attorney's fees, arising out of or connected with any such assignment or
transfer or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Closeout Agreement and
Release of Claims. The undersigned acknowledge and represent that they understand
and voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or
agreement, not herein expressed, have been made to the undersigned and that this
Release contains the entire agreement among the parties hereto and that the terms of
the Release are contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent and
warrant to the other party that the execution and performance of the terms of this
Release have been duly authorized by all requisite corporate, partnership, individual, or
other entity requirements and that said persons have the right, power, legal capacity and
authority to execute and enter in the Closeout Agreement and Release of Claims.
RICHARD SOLBRIG, GENERAL MANAGER
ATTEST: KATHY SHARP, CLERK OF BOARD
K.G. WALTERS CONSTRUCTION CO., INC.
By:
JOHN COLLINS, PROJECT MANAGER
-21-
DATED
DATED
DATED
Closeout Agreement & Release of Claims
Page 3
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Heidi C. Baugh
WHEN RECORDED MAIL TO:
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe
CA 96150
APN: 025 - 091 -15
NOTICE OF COMPLETION
SPACE ABOVE THIS LINE FOR RECORDER'S USE
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike "in fee" and insert here, for example, "purchaser under contract of purchase," or lessee."
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOW SUCH INTEREST or ESTATE with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 10/17/2011.
8. The work of improvement completed is described as follows: ERB Replacement Project.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is K.G. Walters Construction Co., Inc.
10. The street address of said property is 1698 Black Bart Avenue, South Lake Tahoe, CA.
11. The property on which said work of improvement was completed is in the City of South Lake Tahoe County of El Dorado, State of
California, and is described as follows: See Exhibit A, attached.
As shown in Exhibit "A" attached hereto and made a part hereof, MAltiaily 2.WA
DATE:sJanuary 5, 2012
SIGNATURE OF OWNER OR AGENT OF OWNER ERIC SCHAFER
VERIFICATION FOR INDIVIDUAL OWNER: South Tahoe PUD Board President
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in
the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein
are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON - INDIVIDUAL OWNER: South TahoP P'tbla c Utility Di ctrl ct
I, the undersigned, dedare under penalty of perjury under the laws of the State of California at I am the Rnard President
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the
contents thereof, and that the facts stated therein are true and correct.
January 5s 2012, South Lake Tahoe, C &lifornia.
DATE AND PLACE
—22—
Notice of Completion
SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
ERIC SCHAFER, Board President
South Tahoe Public Utility District
EXHIBIT "A"
Notice of Completion
ERB Replacement Project
The site of the work is located on District property (APN: 025 - 091 -15) at the corner of
Black Bart Avenue and Pioneer Trail in unincorporated El Dorado County near South
Lake Tahoe.
The work to be performed consisted of replacing the existing high density polyethylene
(HDPE) liner at the District's Emergency Retention Basin (ERB), and modifying,
upgrading and/or eliminating ancillary facilities at this site. Work included the following
general activities, as detailed in the Plans and Specifications: removing, cutting and
stockpiling existing HDPE liner, and hauling and disposing of excess; removing and
either salvaging for reuse, or hauling and disposing of excess cushion geotextile;
removing and disposing of various ancillary facilities at the ERB; cutting, capping and
abandoning piping; replacing valves and splash pads; installing electrical and
instrumentation facilities to the pond, performing limited fine grading and subgrade
preparation at the pond site; installing new HDPE pond liner system; installing surface
water best management practices and revegetation; and installing asphalt pavement.
///
///
///
Notice of Completion
ERB Replacement Project
EXHIBIT "A"
-23-
South Tahoe
Public Utility District
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Eric Schafer.
Date Approved:
Certified by:
Kathy Sharp, Clerk of the Board
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpucl.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Cold Creek Filter Plant and Ralph Tank SEZ Restoration
Project
REQUESTED BOARD ACTION: (1) Approve Change Order No. 2 to Thomas Haen
Company, Inc., in the credit amount of <$9,611.82 >, including Assignment of the
Contract from Thomas Haen Company, Inc., (Haen) to V&C Construction Company,
Inc., (V&C) for the remainder of the work, in the amount $14,118.05.
DISCUSSION: Change Order No. 2 addresses seven work items that are beyond the
scope of the contract, balancing quantities for seven bid items, and reduction in the
Contract amount of two bid items due to the assignment of the remaining Contract to
V&C.
A. During construction of the post- and - lagging retaining wall at the Cold Creek
Filter Plant site, District staff realized that the wall had been designed without a drain to
relieve water pressure behind the wall. The additional work to install a drain was
performed on a time- and - materials basis in accordance with the Contract Documents
for an additional cost to the District of $1,724.42.
B. In early October, the Contractor's work on the retaining wall was delayed due to
inclement weather. So that the Contractor could finish the retaining wall prior to the
schedule pervious pavement pour, District staff authorized the Contractor to work on
Saturday with the understanding that the time would be tracked on a time -and-
materials basis and that the incremental labor costs incurred would be borne by the
District. The additional cost to the District for the Saturday work is $1,117.80.
C. During fine grading at the Cold Creek Filter Plant site, the District found that the
proposed contours for the southeast corner of the site would discharge some portion of
runoff from the unpaved areas onto the pervious pavement. To avoid the potential for
future clogging of the pervious pavement in this area, District staff verbally directed
Thomas Haen Company to grade in a shallow swale to direct any runoff around the
pervious pavement. This additional work was performed on a Time and Materials basis
for an additional cost to the District in the amount $393.75.
D. So that District crews can proceed with pump station improvements over the
winter, the District verbally directed Thomasztlaen Company to move the termination of
Julie Ryan
January 5, 2012
Page 2
the discharge pipe into the pump station, which required an additional 5.5 ft. of 12" C-
900 pipe. This additional work was performed on a time - and - materials basis for an
additional cost to the District in the amount $465.90.
E. The Bid Form accounted for installation of 12" Class 165 PVC pipe for the Lower
Cold Creek Booster Station suction line, on a cost per linear foot basis, using the
approximate quantity of 227 linear feet. The Contractor actually installed 230 linear feet
of pipe. At the bid price of $101.32 per linear foot, the increase of 3 linear feet of pipe
installation results in an additional cost to the District in the amount $303.96.
F. The Bid Form accounted for installation of 10" Class 235 PVC pipe for the Lower
Cold Creek Booster Station discharge line, on a cost per linear foot basis, using the
approximate quantity of 234 linear feet. The Contractor actually installed 211 linear feet
of pipe. At the bid price of $88.5 per linear foot, the reduction of 23 linear feet of pipe
installation results in a savings to the District in the amount <$2,035.50 >.
G. The Bid Form accounted for installation of electrical conduit for the Lower Cold
Creek Booster Station underground power service, on a cost per linear foot basis, using
the approximate quantity of 283 linear feet. The Contractor actually installed 265 linear
feet of conduit. At the bid price of $24.74 per linear foot, the reduction of 18 linear feet
of conduit installation results in a savings to the District in the amount <$445.32 >.
H. The Bid Form accounted for installation of asphalt patching at the Cold Creek
Filter Plant site, on a cost per square foot basis, using the approximate quantity of 225
square feet. The Contractor actually installed 120 square feet of asphalt. At the bid
price of $10 per square foot, the reduction of 105 square feet of asphalt patch
installation results in a savings to the District in the amount <$1,050.00 >.
I. The Bid Form accounted for installation of pervious pavement at the Cold Creek
Filter Plant site, on a cost per square foot basis, using the approximate quantity of 5,340
square feet. The Contractor actually installed 5,383 square feet of pavement. At the bid
price of $13.45 per square foot, the increase of 43 square feet of pavement installation
results in an additional cost to the District in the amount $578.35.
J. The Bid Form accounted for installation of a post- and - lagging retaining wall at
the Cold Creek Filter Plant site, on a cost per linear foot basis, using the approximate
quantity of 191 linear feet. The Contractor actually installed 182 linear feet of wall. At
the bid price of $112.57 per linear foot, the reduction of 9 linear feet of wall installation
results in a savings to the District in the amount <$1,013.13 >.
K. Three bollards at Cold Creek Filter Plant were eliminated from the Work at the
direction of Staff, resulting in a credit to the District in the amount <$1,200.00 >.
L. During construction the Contractor found that the existing manholes at Cold
Creek Filter Plant could not be raised with grade rings per the Contract without
undermining the stability of the manholes. At the direction of staff, the Contractor
replace the existing barrels and cones instead of installing grade rings at a net cost to
the District in the amount $4,184.00.
M. During construction the Contractor encountered approximately 60 linear feet of
buried 10" pipe that was not identified on the plans. At the direction of staff, the
Contractor removed the pipe at an additional cost to the District in the amount
$455.00.
N. At the recommendation of the Contractor for ease of maintenance and
improved access, the size of the access gate was increased from 14 feet to 20 feet.
The net cost to the District for increasing the size of the gate is $1,027.00.
-26-
Julie Ryan
January 5, 2012
Page 3
O. As dictated in the Contract Documents for the above - referenced project, at the
acceptance of the Schedule A work, the remainder of the Schedule B work is to be
assigned to the contractor performing the Schedule B work. The Schedule A work,
which includes the majority of the work on the project excepting the landscaping and
landscape maintenance, has been completed by Haen and accepted by staff. The
Schedule B work has been partially completed by V&C as a subcontractor to Haen.
With the approval of the Assignment of Contract, the remainder of the Schedule B work
will be performed by V&C under contract to the District, in the amount $14,118.05. The
amount remaining for maintenance of landscaping at Cold Creek Filter Plant site is
$7,582.05. The amount remaining for maintenance of landscaping at Ralph Tank site is
$6,536.00. $14,118.05 will be deleted from the Contract with Haen.
Staff recommends that the Board approve Change Order No. 2 to the District's
contract with Thomas Haen Company in the credit amount <$9,611.82 >. With
$50,110.93 in Change Orders approved previously, this Change Order No. 2 brings the
contract total to $511,928.04. The Engineer's Estimate for construction was $709,635.00.
SCHEDULE: As soon as possible
COSTS: $4,506.23
ACCOUNT NO: 2029 -7091 /DEMOFP ($3,924.55); 2029 -7091 /FPELEC ( <$445.32 >); 2029-
9856 /BMPRET ($1,027.00)
BUDGETED AMOUNT REMAINING: $215,908
ATTACHMENTS: Change Order No. 2.
CONCURRENCE WITH REQUESTED ACT
GENERAL MANAGER: YES AG7T NO
CHIEF FINANCIAL OFFICER: YES %/b NO
-27-
CATEGORY: Water
-28-
CHANGE ORDER NUMBER 2
Project Cold Creek and Ralph Tank SEZ Restoration
Contractor Thomas Haen Company. Inc.
Date: January 5. 2012 PO # P24280,24277,
24278,24279
The Contract Shall Be Changed As Follows:
A. Amend Bid Item 22 to include all labor, equipment, materials and subcontractor costs
for the installation of wall drain at the new post- and - lagging retaining wall at Cold Creek
Filter Plant site. This item addresses in full the additional work requested in Design
Construction Memoranda #14 dated October 10, 2011. The additional cost for this work is
$1,742.42, as detailed in Daily Work Report #2245 dated October 11, 2011.
TOTAL FOR ITEM A IS $1,724.42
TOTAL FOR CHANGE ORDER NUMBER 2 IS
A+ B+ C+ D+ E +F +G +H +I +J +K +L +M +N +0=49,611.82>
Original Contract
Previous Change Order
Current Contract
THIS CHANGE ORDER
New Contract Total
$471,428.93
$50,110.93
$521,539.86
49,611.82>
$511,928.04
472 Calendar Days
472 Calendar Days
0 Calendar Days
472 Calendar Days
Contractor agrees to make the herein - described changes in accordance with the terms hereof. The
change in contract price and /or contract time noted is full settlement for costs incurred because of the
change(s) described, unless specifically noted in individual description(s).
Authorized By STPUD Board President
Accepted By Contractor
Reviewed By
Date:
Date:
Date:
-29-
1
B. Amend Bid Item 22 to include all labor, equipment, materials and subcontractor costs
for the premium time increment of labor costs to complete the retaining wall at the Cold
Creek Filter Plant site. This item addresses in full the additional work requested in Design
Construction Memoranda #15 dated December 16, 2011. The additional cost for this work
is $1,117.80, as detailed in Daily Work Report #2244 dated October 8, 2011.
TOTAL FOR ITEM B IS $1,117.80
C. Amend Bid Item 20 to include all labor, equipment, materials and subcontractor costs
for the installation of a swale at the southeast corner of the Cold Creek Filter Plant site.
This item addresses in full the additional work requested in Design Construction
Memoranda #16 dated December 16, 2011. The additional cost for this work is $393.75,
as detailed in Daily Work Report #2247 dated October 13, 2011.
TOTAL FOR ITEM C IS $393.75
D. Amend Bid Item 15 to include all labor, equipment, materials and subcontractor costs to
terminate the discharge piping inside the pump station wall at the Cold Creek Filter Plant
site. This item addresses in full the additional work requested in Design Construction
Memoranda #17 dated December 16, 2011. The additional cost for this work is $465.90,
as detailed in Daily Work Report #2248 dated October 13, 2011.
TOTAL FOR ITEM D IS $465.90
E. Amend Bid Item 11 b to reflect a 3 linear foot increase in the Contract quantity for 12"
Class 165 PVC suction piping, for additional work performed. At the Contract rate of
$101.32 per linear foot, this increase in the Contract quantity results in an additional cost to
the District in the amount $303.96.
TOTAL FOR ITEM E IS $303.96
F. Amend Bid Item 12b to reflect a 23 linear foot reduction in the Contract quantity for 10"
Class 235 PVC suction piping, for work not performed. At the Contract rate of $88.50 per
linear foot, this reduction in the Contract quantity results in a credit to the District in the
amount $2,035.50.
TOTAL FOR ITEM F IS <$2,035.50>
G. Amend Bid Item 16 to reflect an 18 linear foot reduction in the Contract quantity for
electrical conduit, for work not performed. At the Contract rate of $24.74 per linear foot,
this reduction in the Contract quantity results in a credit to the District in the amount
$445.32.
TOTAL FOR ITEM G IS <$445.32>
H. Amend Bid Item 18 to reflect a 105 square foot reduction in the Contract quantity for
asphalt patching, for work not performed. At the Contract rate of $10.00 per square foot,
this reduction in the Contract quantity results in a credit to the District in the amount
$1,050.00.
TOTAL FOR ITEM H IS <$1,050.00>
I. Amend Bid Item 21 to reflect a 43 square foot increase in the Contract quantity for
pervious pavement, for additional work performed. At the Contract rate of $13.45 per
square foot, this increase in the Contract quantity results in an additional cost to the District
in the amount $578.35.
2
-30-
TOTAL FOR ITEM I IS $578.35
J. Amend Bid Item 22 to reflect a 9 linear foot reduction in the Contract quantity for post
and lagging retaining wall, for work not performed. At the Contract rate of $112.57 per
linear foot, this reduction in the Contract quantity results in a credit to the District in the
amount $1,013.13.
TOTAL FOR ITEM J IS <$1,013.13>
K. Amend Bid Item 23 to eliminate three bollards from the Work at Cold Creek Filter Plant.
This item addresses in full the modifications identified in Design Construction
Memorandum #19, dated December 22, 2011. The credit to the District for work not
performed is $1,200.00
TOTAL FOR ITEM K IS <$1,200.00>
L. Amend Bid Item 10 to include all labor, equipment, materials and subcontractor costs to
replace the cone and barrel at two sewer manholes at Cold Creek Filter Plant in lieu of
raising them. This item addresses in full the additional work requested in Design
Construction Memoranda #6A dated October 6, 2011, and #6B dated December 22, 2011.
The additional cost for this work is $4,184.00, as detailed in letters from Thomas Haen
Company dated October 4, 2011, and December 21, 2011.
TOTAL FOR ITEM L IS $4,184.00
M. Amend Bid Item 20 to include all labor, equipment, materials and subcontractor costs
remove approximately 60 If of 10" pipe not identified in the Contract Documents. This item
addresses in full the additional work requested in Design Construction Memoranda #2
dated August 17, 2011. The additional cost for this work is $455.00, as detailed in the letter
from Thomas Haen Company dated August 31, 2011.
TOTAL FOR ITEM M IS $455.00
N. Amend Bid Item 23 to include all labor, equipment, materials and subcontractor costs to
increase the size of the access gate at the Cold Creek Filter Plant site from 14 feet to 20
feet. This item addresses in full the additional work requested in Design Construction
Memoranda #18 dated December 22, 2011. The additional cost for this work is $1,027.00,
as detailed in the letter from Thomas Haen Company dated November 30, 2011.
TOTAL FOR ITEM N IS $1,027.00
0. Amend the Contract to include the Assignment of Construction Contract from Haen to
V &C per the attached Assignment of Construction Contract. Included in the assignment is
the transfer of $14,118.05 from Haen contract to V &C. The total for Item 0 is a deletion of
$7,582.05 from Bid Item 38 and $6,526.00 from Bid Item 40.
TOTAL FOR ITEM 0 IS <$14,118.05>
TOTAL FOR CHANGE ORDER NUMBER 2 IS
A+ B+ C+ D+ E+ F +G +H +I +J +K +L +M +N +0= <$9,611.82>
3
-31-
ASSIGNMENT OF CONSTRUCTION
CONTRACT
This Assignment of Construction Contract (Assignment) is entered into on this
day of January, 2012, by and between Thomas Haen Company, Inc., a California
corporation (Haen), V &C Construction, Inc., a Nevada corporation (V &C), and the South
Tahoe Public Utility District, a California public agency (District), at South Lake Tahoe,
California, with reference to the following facts and intentions:
A. On April 28, 2011, the District invited bids from contractors to perform
certain demolition and construction work related to replacing and restoring portions of
two District facilities, commonly described as "Cold Creek Filter Plant and Ralph Tank
BMP and SEZ Restoration Project" (Project);
B. Haen was the low bidder for the Project and the District awarded
construction of the Project to Haen. The District and Haen entered into a contract, dated
June 29, 2011, and subsequently modified by change orders (collectively "Contract "), for
construction of the Project;
C. Haen entered into a subcontract with V &C (Subcontract) with respect to
performance of landscaping revegetation and maintenance related services for the
Project;
D. As of December 16, 2011, all work on the project was complete and
accepted, with the exception of landscaping maintenance and landscaping
demobilization, which will continue through November 3, 2012;
E. Haen's further performance of the Contract is being terminated for
convenience concurrently with the parties' execution of this Assignment. The District
shall be responsible for any further performance of the Contract including completion of
the Project by such means and methods as the District determines appropriate;
F. In order to complete the Project, the District has determined that the
services of another general contractor are necessary for performing the remaining scope
of work for the Project. Consequently, the District and V &C have negotiated the terms
and conditions under which V &C will complete performance of the Contract as the
general contractor; and,
G. Haen agrees to irrevocably assign the Contract to V &C, V &C agrees to
irrevocably accept such assignment of the Contract from Haen, and the District consents
to and irrevocably accepts such assignment, pursuant to the terms and conditions of this
Assignment.
NOW, THEREFORE, the parties agree as follows:
007627\0009 \601238.1 - 3 -
1. Assignment. Haen irrevocably assigns, transfers and conveys any and all
of its rights and obligations pursuant to the Contract, and V &C irrevocably accepts and
assumes such assignment, subject to the terms and conditions of this Assignment.
2. Exemption from Liability.
a. Haen. Notwithstanding this Assignment, Haen, its performance
and/or payment bond surety, as well as any of their respective agents, employees,
insurers, shareholders, attorneys and representatives, shall not have any responsibility or
liability for the work performed by V &C (or on its behalf) on the Project after the
effective date of this Assignment.
b. V &C. V &C, its performance and/or payment bond surety, as well
as any of their respective agents, employees, insurers, shareholders, attorneys and
representatives, shall not have, as a result of this Assignment, any greater, lesser or
modified liability or responsibility for the work performed by Haen (or on its behalf) on
the Project prior to the effective date of this Assignment.
c. Scope of Exemption. The rights and responsibilities of Haen and
V &C, with respect to each other, for conduct occurring prior to the effective date of this
Assignment shall remain unaltered by this Assignment.
d. Representation and warranty. The District represents to Haen
and V &C that no work has been performed on the Project after December 16, 2011.
V &C represents to Haen and the District that there are no known unpaid claims and that
it has been fully paid by Haen for the work performed on the Project prior to December
16, 2011.
3. Indemnification
a. Haen. Haen shall indemnify, defend and hold harmless V &C, its
performance and payment bond surety, and their respective officers, directors, insurers,
attorneys, representatives, shareholders, agents and employees, from and against all
claims, damages, losses, liabilities and expenses, including attorneys' fees and costs,
which arise out of, relate to or result from Haen's performance of the Contract and work
performed on the Project prior to the effective date of this Assignment, except with
respect to work performed and/or materials, equipment and supplies by or on behalf of
V &C for Haen prior to December 16, 2011, and Haen's breach of this Assignment.
b. V &C. V &C shall indemnify, defend and hold harmless Haen, and
its performance and/or payment bond surety, and their respective officers, directors,
insurers, attorneys, representatives, shareholders, agents and employees, from and against
any and all claims, damages, losses, liabilities and expenses, including attorneys' fees and
costs, which arise out of, relate to or result from V &C's performance of the Contract and
work performed on the Project after the effective date of this Assignment and V &C's
breach of this Assignment.
007627\0009\601238.1
4. Subcontract. Haen and V &C agree that their respective further
performance obligations under the Subcontract shall be terminated as of the effective date
of this Assignment but that this Assignment shall not release or discharge Haen or V &C
from their respective duties, obligations and liabilities to each other under the
Subcontract, whether such duty, obligation or liability occurs before or after the effective
date of this Assignment, including but not limited to insurance and/or indemnity
obligations. V &C's scope of work pursuant to the Subcontract shall be incorporated into
the Contract by the change order referenced in Section 6, below.
5. Uncompleted Work. The remaining work to be completed on the Project
generally consists of re- vegetation maintenance at Ralph Tank and Cold Creek Filter
Plant sites, dismantling and demobilization of the temporary irrigation systems, and site -
cleanup related to maintenance dismantling activities (collectively "Uncompleted
Work ").
6. Change Order. Concurrently with the parties' execution of this
Assignment, the District and V &C are entering into a change order to modify the
Contract with respect to the Uncompleted Work, the cost for completing the
Uncompleted Work, and such other terms and conditions as mutually agreed between the
District and V &C (Collectively "Change Order ").
7. Submittals. Prior to the commencement of construction of the Project by
V &C, as the general contractor, V &C shall submit to the District performance and
payment bonds in an amount equal to the cost to complete the Project, insurance policies,
endorsement and certificates, construction schedule and such other submittals as required
by and in conformance with the Contract for the remaining scope of work on the Project.
8. Force and Effect. Except as modified by this Assignment, the Contract
shall continue in full force and effect.
9. Conflicts. In the event of a conflict between this Assignment and the
Contract, the terms and conditions of this Assignment shall control in all respects.
10. General Provisions.
a. Cooperation. The parties shall, whenever and as often as
reasonably requested to do so by the other party, execute, acknowledge and deliver or
cause to be executed, acknowledged and delivered any and all documents and
instruments as may be necessary, expedient or proper in the reasonable opinion of the
requesting party to carry out the intent and purposes of this Assignment, provided that the
requesting party shall bear the cost and expense of such further instruments or documents
(except that each party shall bear its own attorneys' fees).
b. Authority. The individuals executing this Assignment represent
and warrant that they have the authority to enter into this Assignment and to perform all
007627\0009 \601238.1
acts required by this Assignment pursuant to authorized and valid resolution(s) of the
governing body for the party which they represent, and that the consent, approval or
execution of or by any third party is not required to legally bind either party to the terms
and conditions of this Assignment.
c. Construction. The provisions of this Assignment should be
liberally construed to effectuate its purposes. The language of all parts of this
Assignment shall be construed simply according to its plain meaning and shall not be
construed for or against either party, as each party has participated in the drafting of this
document and had the opportunity to have their counsel review it. Whenever the context
and construction so requires, all words used in the singular shall be deemed to be used in
the plural, all masculine shall include the feminine and neuter, and vice versa.
d. Successors and Assigns. This Assignment shall be binding on
and shall inure to the benefit of the parties and their respective heirs, legal
representatives, successors and assigns.
e. Governing Law. The validity and interpretation of this
Assignment shall be governed by the laws of the State of California, with venue for all
purposes to be proper only in the Superior Court for El Dorado County, Placerville
Branch, State of California.
f, Notices. All notices, approvals, acceptances, requests, demands
and other communications required or permitted; to be effective, shall be in writing and
shall be delivered, either in person or by mailing the same by United States mail (postage
prepaid, registered or certified, return receipt requested) or by Federal Express or other
similar overnight delivery service, to the party to whom the notice is directed at the
address of such party as follows:
To: District
With a copy to:
047627\0009\601238.1
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Attn: General Manager
Bradley J. Herrema
Brownstein Hyatt Farber Schreck LLC
21 E. Carrillo Street
Santa Barbara, CA 93101 -2782
To: Haen
To: V &C
Thomas Haen Company, Inc.
P.O. Box 8998
South Lake Tahoe, CA 96158.
V &C Construction, Inc.
P.O. Box 1269
Minden, NV 89423
Any communication given by mail shall be deemed delivered two (2) business
days after such mailing date, and any written communication given by overnight delivery
service shall be deemed delivered one (1) business day after the dispatch date. Either
party may change its address by giving the other party written notice of its new address.
g. Severability. If any term, provision, covenant or condition of this
Assignment is determined to be unenforceable by a court of competent jurisdiction, it is
the parties' intent that the remaining provisions of this Assignment shall remain in full
force and effect and shall not be affected, impaired or invalidated by such a
determination.
h. Attorneys' Fees. If any action at law or equity, including an
action for declaratory relief, is brought to enforce or interpret the provisions of this
Assignment, the prevailing party shall be entitled to recover actual attorneys' fees which
may be determined by the court in the same action or in a separate action brought for that
purpose. The attorneys' fees to be awarded shall be made to fully reimburse for all
attorneys', paralegal and experts' fees, costs and expenses actually incurred in good faith,
regardless of the size of the judgment, it being the intention of the parties to fully
compensate for all attorneys', paralegal and experts' fees, costs and expenses paid or
incurred in good faith.
i. Effect of Execution by FAX. The signature of any party to this
Assignment appearing on a facsimile copy (FAX) of this Assignment shall constitute and
be deemed the equivalent of an original signature of the person on behalf of the party for
which that person signed. Any party submitting a FAX signature to this Assignment
shall, within seven (7) days after signature, provide his or her original signature page to
Bradley J. Herrema, Brownstein Hyatt Farber Schreck LLC, 21 E. Carrillo Street, Santa
Barbara, CA 93101 -2782. Failure by any party to forward his or her original signature
within the seven (7) day period shall not impair or invalidate the effectiveness of this
Assignment.
j. Counterparts. This Assignment may be executed in any number
of counterparts, each of which shall be an original, but all of which shall constitute one
and the same instrument.
k. Entire Agreement and Amendment. This Assignment contains
the entire understanding and agreement of the parties with respect to the matters
007627\0009 \601238.1
considered, and there have been no promises, representations, agreements, warranties or
undertakings by any of the parties, either oral or written, of any character or nature
binding except as stated in this Assignment. This Assignment may be altered, amended
or modified only by an instrument in writing, executed by the parties to this Assignment
and by no other means. Each party waives their future right to claim, contest or assert
that this Assignment was modified, canceled, superseded or changed by any oral
agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the parties have executed this Assignment as
of the date first stated above.
V &C HAEN
V &C Construction, Inc. Thomas Haen Company, Inc.
By: By:
, President , President
CONSENT TO ASSIGNMENT
The District accepts and consents to the above - described Assignment of the
Contract from Haen to V &C pursuant to the terms and conditions of the Assignment.
DISTRICT
South Tahoe Public Utility District
By:
Eric Schafer, Board President
ATTEST:
By:
Kathy Sharp, Clerk of the Board/
Executive Secretary
007627\0009\601236.i
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d r weed ay by an lannanaul In mans atinied ,by die 'odd to sills AaeldMtast
and by soother snow doh • .. aks th irA>lna rat chila.Mkt arm of
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DISTRICT
Scads Tahoe Pada UtWNtr District
ATTEST:
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6
sari of de
South Tahoe
Public Utility District
General Manager
Richard H. Sollxig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 - 0614 • www.stpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Dennis Cocking, Public Information Officer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: 2012 Washington, D.0 Legislative Advocacy
REQUESTED BOARD ACTION: Authorize execution of contract with ENS Resources, Inc., in
the amount of $76,994.
DISCUSSION: ENS Resources, Inc. (Eric Sapirstein and David French) have effectively
and successfully advocated on the District's behalf regarding federal governmental
matters since 1997. ENS Resources, Inc. has submitted their proposal for ongoing
legislative advocacy in Washington, D.C. for the calendar year 2012. It should be
noted the proposal reflects no increase (and has not since 2008) and is identical to the
proposal submitted for calendar year 2011.
SCHEDULE:
COSTS: $76,994
ACCOUNT NO: 50/50 27 -4405
BUDGETED AMOUNT REMAINING: $59,716 remaining through 6/30/12
ATTACHMENTS: Proposal and scope of work
CONCURRENCE WITH REQUESTED ACTT, % • CATEGORY: Sewer and Water
GENERAL MANAGER: YES .�/ - NO
CHIEF FINANCIAL OFFICER: YES � NO
-39-
-40-
ENS
- (RESOURCES December 4, 2011
Mr. Dennis Cocking
Public Information Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Dear Mr. Cocking:
It is with great pleasure that ENS Resources, Inc. (ENS) provides the enclosed
extension of the contract between South Tahoe Public Utility District and ENS. We
are delighted for consideration to continue our representation of the District in the
coming year.
As in the past year, we propose to extend our existing contract for an
additional period of twelve months. This extension would incorporate all provisions
of our current contract. We enclose a copy of an updated scope of services that
addresses our understanding of the District's current and future goals and
objectives.
If you have any questions, please give me a call and I would be happy to
discuss them with you. Again, on behalf of David and me, we appreciate the
opportunity to continue to work with you and the entire staff of the South Tahoe
Public Utility District
Enclosure: Scope of Work
ENS Resources, Inc.
1101 14th Street, N.W. / Suite 350
Washington, D.C. 20005 / Telephone (202) 466 -3755
Telefax: (202) 466-3787
www.etaffin1rces.com
SCOPE OF SERVICES
FEDERAL LEGISLATIVE AND REGULATORY REPRESENTATION
ON BEHALF OF
THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
A. Goals and Objectives
ENS Resources, Inc. understands that the South Tahoe Public Utility District
(District), federal priorities in 2012 will require ENS to undertake a number of
varied initiatives that will either continue ongoing projects or launch new projects
or priorities. Chief among these activities will be:
1. Fiscal Year 2012 Appropriations
• Maintain its activities supporting fire suppression programs within the
Lake Tahoe Basin.
• Monitor development of water infrastructure spending programs to
identify potential funding opportunities.
• Work with the District to review budget requests and if appropriate
provide federal policymakers with District views and concerns with such
requests.
2. Infrastructure Assistance
• Monitor development of infrastructure assistance initiatives including
renewal of the Tahoe Restoration Act, Water Resources Development Act,
State Revolving Loan Fund, Infrastructure Bank and other funding
initiatives.
• Provide District with analyses and evaluation of project opportunities
related to infrastructure initiatives.
• Monitor development of regulatory program opportunities that may
present competitive grants assistance for the construction of traditional
and innovative (energy) infrastructure.
• Provide District with alternative funding strategies to consider for
developing cost effective infrastructure programs.
3. Tahoe Restoration Act Reauthorization
• Develop in consultation with District project priorities for incorporation
into renewed Tahoe Restoration Act.
• Work with District congressional delegation to preserve existing Tahoe
Restoration Act utility relocation costs eligibilities.
• Work with federal agencies to determine program opportunities to
advance protection and restoration of Lake Tahoe Basin.
4. Federal Lands Exchange
• Work with District to explore options for obtaining federal lands at
Harvey Place Reservoir in exchange for District owned lands
5. Water Resources
• Monitor federal legislative and regulatory initiatives that may impact
District management of water resources.
• Develop in consultation with District legislative initiatives to address
potential water transfers or recycled water supplies.
6. Regulatory Monitoring
• Implement a program to monitor federal agency programs and
regulations.
• Advise District of opportunities or impacts of such agencies' actions.
• Develop as appropriate District responses to such agencies' initiatives.
7. Energy Production
• Work with District officials to potentially develop concepts to develop
alternative energy production within Alpine County.
• Monitor Department of Energy alternative energy production programs
for potential funding opportunities for District operations.
• Monitor Environmental Protection Agency programs for project funding
opportunities.
• Advise District on funding opportunities and provide as requested
support to development of competitive bids.
8. General Updates
• Provide periodic updates on the status of federal programs of interest to
the District
• Provide summary statements on legislative and regulatory priorities
pending before Congress and the Executive Branch.
• Conduct periodic conference calls with District.
• Meet with District officials to provide updates and to develop and review
approved federal strategies.
B. Scope of Services Implementation
We propose to maintain our current level of services as provided during the past
year. In the course of conducting these activities, we will work with the General
Manager or his designee. The services will continue to focus on three areas:
• Legislative Liaison and Representation
• Executive Branch Liaison and Representation
• Washington - Association Liaison
1. Legislative Liaison and Representation
• Work with District officials to re- evaluate goals, objectives and priorities;
• Develop legislative strategy to implement to attain goals and objectives;
• Maintain and expand congressional liaison on behalf of the District;
• Monitor status of legislative proposals of interest to the District and
provide updates;
• Draft appropriate legislative communications for use by District officials,
including position statements, briefing papers, talking points, and other
materials deemed appropriate to advance District needs;
• Arrange and coordinate visits by District officials to Washington and /or
in California as necessary; and
• Provide periodic written updates and oral reports to the District detailing
matters affecting the District and its identified priorities; including at
least one formal presentation to the District Board of Directors.
2. Executive Branch Liaison and Representation
• Re- evaluate with District officials regulatory matters of concern for
monitoring at various federal agencies including U.S. EPA; U.S. Forest
Service and the Department of the Interior;
• Work with District officials to develop a strategy to implement a program
dedicated to the District's regulatory priorities;
• Analyze and prepare written memorandum on federal agency initiatives
of interest or concern to the District including water quality and water
supply mandates, including potential funding opportunities;
• Conduct general monitoring of agency activities to identify potential
initiatives of interest to the District and its operations;
• Arrange and coordinate meetings between District officials and federal
agency officials in Washington or in the District to discuss issues of
interest; and
• Provide support to District officials in the development of written
materials related federal agency program funding solicitations and
regulatory requests for public comments.
3. Washington -based Association Liaison
ENS will continue to provide liaison with Washington -based trade associations
involved in issues of interest to the District This will include working with the
Association of California Water Agencies, National Association of Clean Water
Agencies, WateReuse Association, American Water Works Association and other
organizations involved in the advocacy of water quality and water supply policies.
C. Terms of Agreement
1. In carrying out the scope of services, ENS and the District agree that
Eric Sapirstein and David French will serve as points of contact The
District designates as its point of contact the General Manager or his
designee.
2. In exchange for these services, the District agrees to reimburse ENS
for its services based on a monthly retainer of $6416.17. Other direct
costs, includingstravel will be billed in addition to this retainer based
on actual costs incurred. Such retainer and costs shall be paid not
later than the fifteenth day of the month for which such services are
provided.
3. The term of this agreement shall be January 1, 2012 through
December 31, 2012. Either party to this agreement may terminate the
agreement with or without cause provided that thirty days notice is
provided in writing. In such event that termination is exercised by the
District, ENS will be compensated for any and all outstanding costs
and services consistent with the provisions of this agreement up to
the date of such notice of termination.
4. ENS will comply with all applicable and appropriate federal
registration requirements.
5. ENS will provide its best efforts, working with the District, to attain
the identified goals and objectives as agreed to by ENS and the
District
-46-
South Tahoe
Public Utility District
General Manager
Richard H. Sollnig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
I
1275 Meadow Cr st Drive • South Lake Tahoe. CA 96150-7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpu4.u5
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Dennis Cocking, Public Information Officer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Association of California Water Agencies (ACWA) 2012
REQUESTED BOARD ACTION: Approve payment to ACWA for membership dues, in the
amount of $18,295.
DISCUSSION: For over twenty years, the District has been an active member of the
Association of California Water Agencies (ACWA). ACWA represents over 450 water
agencies statewide who collectively deliver over 90% of the water in California. The
District is represented in regional issues (Region 3 Board of Directors), federal legislative
advocacy efforts (Federal Affairs Committee), state legislative advocacy efforts (State
Legislative Committee), and water quality and regulatory issues (Clean Drinking Water
Sub - Committee).
SCHEDULE: As soon as possible
COSTS: $18,295
ACCOUNT NO: 2019 -6250
BUDGETED AMOUNT REMAINING: $18,250
ATTACHMENTS: Invoice
CONCURRENCE WITH REQUESTED ACTIO, :
GENERAL MANAGER: YES / NO
CHIEF FINANCIAL OFFICER: YES -47 NO
CATEGORY: Water
-48-
Association of California Water Agencies
2012 Membership Dues Calculation
ID Number: 14796
Name: South Tahoe PUD
Date: October 21, 2011
(1) Operating Expenses
(2) All Other Expenses
«< LESS >»
(4) Purchased Power
(5) Water Purchases
(6) Groundwater Replenishment
(7) Depreciation
(8) Fixed Assets
«< LESS »>
(10) Pumping
(12) Line 11 times 2
(13) Dues O &M (lessor of lines 9 or 12)
(3) Total Expenses
(9) Total Adjusted Expenses
(11) Total Expenses Adjusted For Pumping
DUES AMOUNT
$26,912,431
$0
$26,912,431
$0
$0
$0
$6,582,930
$0
$20,329,501
$0
I $20,329,5011
$40,659,002
$20,329,501
$18,2951
*** THIS IS NOT A BILL - PLEASE DO NOT PAY FROM THIS WORKSHEET ***
Prior Year Adjusted O&M Amount: $19,633,254
VALUE OF YOUR ACWA MEMBERSHIP
TE LE SLATION
Do you have $75,000 - $125,000
for a full time lobbyist?
One of the most important services provided by ACWA is
to sponsor legislation on behalf of its membership. ACWA
advocates develop and maintain personal relationships with
members of the legislature, their personal staff, and committee
consultants to actively lobby bills that benefit the membership.
ACWA also protects member agency revenues by tracking the
state budget and proposed fees. In 2010, over $11 million in new
fees that were proposed for water agencies were beaten back by
ACWA and its member agencies.
ACWA: T ;AFf IRS
Do you have $1,000 per month
to fly to Washington, D.C.?
(... make that $2,000 including luggage fees, hotel room, tips and meals)
Through its Washington, D.C., office, ACWA staff develops
personal relationships with congressional and executive branch
officials and their staff while monitoring federal legislation that
affects California water.
How much did you spend on regulatory
fines because you `Did not know'?
Or can you risk $ioo,000 if you do?
Through technical expertise, interaction and proximity to key
agencies, ACWA has been able to significantly influence and
improve scores of regulatory and policy actions that affect its
members. In 2010, ACWA saved its members more than $1 million
in mandatory minimum penalty rescissions.
COM+ UNIC TI_ t & 14TREA
Do you have $50,000 - $75,000 for a
full time public relations consultant?
ACWA influences key decision makers by maintaining an ongoing
media presence, engaging the public in the water debate, and
maintaining a unified, statewide voice on water. Publications
such as ACWA News and ACWA Washington Report keep
members informed on important developments in the water
industry. As a member, you receive information on California's
water issues that can be found nowhere else!
ACWA EVENTS. :& REGISTRATION_ .-
Save up to 50 %!
ACWA plans and executes two semi - annual state -wide
conferences, along with numerous local region meetings and
topic- specific workshops. Agency members save up to 5o% on
conference registrations!
APPROVED PREFERRED PROVIDER PROGRAM
Save 15% and more!
ACWA- approved services and products are diverse — from help
with human resources, to insurance and benefits, to energy,
fleet, solar, and water. All of them provide our membership with
great opportunities at a reduced price, negotiated by utilizing
ACWA's buying power.
BENEFITS & INS ANCE
When was the last time your
insurer gave you money back?
Phenomenal cost savings are the bottom line with ACWA/Joint
Powers Insurance Authority (JPIA) and ACWA/Heaith Benefits
Authority (NBA). These risk - sharing pools are cost - effective
insurance programs and health plans available only to public
water agencies who are members of ACWA. Providing the
highest level of customer service and free operations, safety,
and human resources training, ACWA agency members bypass
the high cost of insurance. And even more savings... in 2010,
ACWA/JPIA refunded $7.4 million to its members.
ACWA. Membership. Dues. `Make Sense'
O &M'Range.
$� =2011',000
$ o± $va,
$NSF >:ti 4, ot- $5000:#4,000.
For more information see ACWA's web site at www.acwa.com
ACWA Dues Ralge
$815` $1,980
3c5'- W.fia
$12,:00 -,$19;405-
• $24497'084145
$4076 :..
South Tahoe
Public Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Water Rate Study Amendment
REQUESTED BOARD ACTION: Approve update to the 2011 water rate study by HDR
Engineering, in an amount not to exceed $7,560.
DISCUSSION: At the December 15, 2011, Board workshop, staff was directed to work
with the District's rate consultant, HDR Engineering, to provide for Board discussion and
consideration, various meter rate scenarios, including a change in the fixed and
variable charge ratios, and an additional tiered structure. The not to exceed amount of
$7,560 includes one on -site meeting to be held in mid to late January in a Board
workshop setting.
SCHEDULE: Rate consultant will present results during a Board workshop later in January.
COSTS: Not to exceed $7,560
ACCOUNT NO: 2039 -4440; 2039 -4405
BUDGETED AMOUNT REMAINING: $4,153; $13,849
ATTACHMENTS: Task Order Request
CONCURRENCE WITH REQUESTED ACTIO) :
GENERAL MANAGER: YES �I , NO
CHIEF FINANCIAL OFFICER: YES lI ■ NO
-51-
CATEGORY: Water
-52-
December 28, 2011
Mr. Paul Hughes
Chief Financial Officer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject Water Rate Study Contract Task Order Request
Dear Mr. Hughes:
HDR Engineering, Inc. (HDR) was retained by the South Tahoe Public Utility District (District) to
provide a comprehensive water rate study in late 2010, with the study results implemented in
July 2011. Since that time the District has implemented rates and is starting the budgeting
process for the next fiscal year (FY 12/13).
The District has received comments and questions from customers that the District has asked
HDR to assist in developing responses, participate in conference calls with staff and the
District Board, and develop alternative rate structures for review for implementation in FY
12/13. Provided below is a summary of the specific tasks as discussed with District staff at
this time.
Scope of Services
HDR's experience in developing the District's prior water rates will expedite the development of
the analysis. Provided below are the tasks to provide the services being requested by the
District.
1. Customer Responses- The District has requested that HDR assist in the development of
responses to customer concerns and address these responses with the District's Finance
Committee and staff.
2. Alternative Water Rate Structures- Up to four (4) alternative rate structures will be
developed for review by the District Board. At this time It is assumed that the alternative
rate structures will consist of the current rate structure, with varying rate adjustments to
meet the FY 12/13 budget needs, as well as one alternative with a tiered, or increasing
block, rate structure. In addition, the rate structure will reflect the current Board direction
that for the metered rates a target ratio of 65/35, or transition to this level, of fixed to
variable revenues will be included in each alternative. Each of the alternatives will be
provided to the District for review. The analysis will include bill comparisons to show the
impact on metered customers at various levels of consumption. It is assumed that the flat,
un- metered, rate will be adjusted by the overall rate adjustment for the budget period.
3. Meeting and Presentation - The District has requested that HDR provide one (1)
presentation to discuss the alternative rate structures developed to the District Board. The
presentation will discuss the strengths and weaknesses of the alternatives and provide a
discussion of the assumptions that were used in developing the alternative rate structures.
HDR &suutring. loc.
-53-
500 108th Moue NE
Suite 1200
Bellevue. WA 98004 -564!
Pion: (4251450620[
Fax 14251453 -7107
www.hdrinc.com
Key Project Team Members
Provided below is a review of the key project team members for the District's rate analyses.
Shawn Koom, Project Manager - Shawn was the project manager for the District's prior water
rate study. In the role of Project Manager, Shawn will be responsible for the development of
the alternative rates and presentation to the Finance Committee.
Kristina Larkey, Financial Analyst - Kristin will provide the technical analysis for the
development of the alternative water rate structures. Kristina assisted in the development of
the water rate study analysis.
Tom Gould, Project Principal - Tom is the National Business Director for Utility Rates and
Finance for HDR. Tom will be available to review the analyses and provide direction as needed.
Proposed Time Schedule
The District has requested one (1) presentation of the alternative water rate structures at a
meeting with the Board in mid to late January 2012. Given HDR's familiarity with the District's
data and prior rate analysis, HDR does not have any concerns meeting this timeline, assuming
the data is similar in nature as the prior data for the rate study analysis.
Estimated Project Fees
Given the current hourly billing rates, HDR has estimated that the labor fees associated with
the proposed scope of services for the services requested by the District would be as follows:
Summary of the Estimated Fees for the
District's Water Rate Alternative Analysis
Eafikorr
Task 1: Customer Responses
Task 2: Alternative Water Rate Structures
Task 3: Meeting and Presentation
Total Labor -
Ekpeasew
Total Expenses
Grand Total 'Not to Exceed' Fees
$890
4,130
1.580
$6,600
$960
SIM
HDR would propose that the District be billed on a time and materials basis. HDR will provide
monthly invoices, if the project extends over multiple accounting periods, detailing the time
and effort expended and the tasks completed. Any additional services requested shall be
provided at the current hourly billing rates.
Summary
The above discussion has detailed HDR's approach, staffing, and fees for the development of
alternative water rate structures for the FY 12/13 budget period. If needed, HDR is willing to
HDR Engine.,ing. lee.
-54-
adjust our scope of work to meet the District's specific needs. Should you have any questions
about the above scope and fee schedule please feel free to call.
Sincerely,
HDR ENGINEERING, INC.
Shawn Koom
Associate Vice President
NDRE &gem mring.lac.
//-
-55-
-56-
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri• , General Mana • er
Dale Rise, President BOARD MEMBERS
Paul Sciuto, Assistant General Mana • er
Lou Mosbacher, Vice President
Chris Cefalu, Director James R. Jones, Dir
REGULAR MEETING OF THE. JO D OF
SOUTH TAHOE PUBU' ITTILITY DISTRI
DECEMBER 1, 2011
TORS
Eric W. Schafer, Director
MINUTES
The Board of Directors of the South � s ublic Utility District met
December 1, 2011, 2:00 p.m., at 1275
BOARD OF DIRECTORS:
President Rise, Directors Mosbacher, Scha
Director Jones was excused for bisfrict busin
Crest Drive.
STAFF:
Solbrig, Sciuto : - s, R. Jo , Thie i ggatt,
T. Powers, ; uss e, Bird, Pinkel, alen,
Attorney
GUESTS:
Kelly Sheehan,
Gretchen Chava
g, Diane Noble,
rria
Tucker Chavarria led t Ned R : the flag.
John Runnels thanked Direc Mosbacher for her years of
service to the community.
Moved Mosbacher / Second Schafer / Jones Excused / Passed
to approve the Consent Calendar as submitted:
a. Cattle Grazing Permit 2012: Diamond Valley Ranch -
Awarded contract to the highest responsive, responsible
bidder, Urrutia Ranch, in the monthly amount of $8,120;
in a regular session,
ROLL CALL
PLEDGE OF ALLEGIANCE
COMMENTS FROM THE
AUDIENCE
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - DECEMBER 1, 2011
PAGE - 2
b. 2011 Grizzly Mountain Waterline Project - (1) Approved the
Project Closeout Agreement and Release of Claims for Burdick
Excavating; and (2) Authorized staff to file a Notice of
Completion with the El Dorado County Clerk;
c. Snowshoe / Millich Slope and Bijou Sewer Relocates -
Approved Change Order No. 5 to White Rock Construction,
Inc., in the amount of $17,590;
d. 2011 Water Tank Recoating Project - Approved Change
Order No. 1 to Blastco, Inc., in the amount of $711.28;
e. Asphalt Patching Services Contract / 2011 Grizzly MOaritdtn
Booster Station Project - Approved Change Or ',, -r No. 3 to
Thomas Haen Company, Inc., for asphalt p services,
in the amount of $15,240;
f. Grizzly Mountain Booster Station - Authorize. ?:', crea
to Purchase Order No. P23745 for additional el
instrumentation and controls engineering services,
amount not to exceed $7,000.
Richard Solbrig presented President Rise with a token of
appreciation and thank <� t his servi as 2011
President.
CONSENT CALENDAR
(continued)
PRESENTATION: 2011
BOARD PRESIDENT
APPRECIATION
MS FOR B .k': D ACTION
Richard Solbr,read a letter o `{ men • ceived from
Larry Most cher. He also read a the reso honoring
Director Md 1 ocher for her=d✓ ice ,A - District, and presented
her with a framd copy.
Moved Schafer / SOpnd Rise / Jo . es Excused / Passed to
adopt Resolution No. 2900 -11.
Richard Solbrig read aloud the resolution honoring Director
Rise for his service to the District, and presented him with a
framed copy.
Moved Mosbacher / Second Cefalu / Jones Excused / Passed
to adopt Resolution No. 2901 -11.
RESOLUTION 2900 -11:
APPRECIATION TO
DIRECTOR MOSBACHER
FOR 21 YEARS OF SERVICE
RESOLUTION 2901 -11:
APPRECIATION TO
DIRECTOR RISE FOR FOUR
YEARS OF SERVICE
Moved Schafer / Second Cefalu / Jones Excused / Passed PAYMENT OF CLAIMS
to approve payment in the amount of $1,874,255.42.
REGULAR BOARD MEETING MINUTES - DECEMBER 1, 2011
PAGE - 3
Finance Committee: The committee met November 18 with
BB&H (plan benefits design consultants) concerning the health
plan renewal. Director Schafer gave a summary of their discus-
sions, including: plan changes, potential impacts of health care
reform, and funding levels .
CIP (Capital Improvement Program) Ad Hoc Committee: The
committee met November 16. Director Schafer summarized
the committee's discussions regarding the long -term planning
process for capital improvement projects.
Director Mosbacher reported she was proud to have s
the District for 21 years.
STANDING COMMITTEE
REPORTS
AD HOC COMMITTEE
REPORTS
BOARD MEMBER REPORTS
Director Schafer reported he gave notice and will no longer se
on the CASA (California Association of Sanitat-Agencies)
federal legislative committee, and will also not t ovel to Washington
D.C. with the CASA delegation. He stated it is important to identify
another Board member or staff to c • tinue with CAA anctwould
be happy to provide his insights if t • terest.
Director Rise commented on his expen
and his belief that he has been useful to
Richard Solbrig reporte4 toff hoebeen loo
of building hydro - electric power gyration
Diamond Valley Ranch andn th =-line exp
noted that an • • • cts co ` r t have
the district • ers ort ey wif 'f^t a pu
3:00 - 3:1
3:15 - 3:25 P.M.
ACTION / R
s at the
ipeline. He
st benefit to
d.
ty
MEETING BREAK
ADJOURNMENT TO
CLOSED SESSION AND
RECONVENED TO OPEN
SESSION
RT ON ITEM DISCUSSED DURING CLOSED SESSION
No reportable Board action.
-59-
Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel- Existing
Litigation re: False Claims Act
Case: United States, the States of
California, Delaware, Florida,
Nevada, and Tennessee and
the Commonwealths of
Massachusetts and Virgina ex
ret. John Hendrix v. J -M -►
REGULAR BOARD MEETING MINUTES - DECEMBER 1, 2011 PAGE - 4
No reportable Board action.
Manufacturing Company, Inc.
and Formosa Plastics
Corporation, U.S.A., Civil Action
No. ED CV06- 0055 -GW, United
States District Court for the
Central District of California
Pursuant to Government Code
Section 54956.9(a) /Conference
th Legal Counsel- Existing
igation re: Los Angeles County
Superior Court Case No.
AC459943, State of Nevada, et al.
v'iM Manufacturing, et al.
3:25 P.M. JOURNMENT
ATTEST:
fer, Bd President
blic Utility District
Ka arp, Clerk
South . +e Public Ut i , Distric
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbri • , General Mana • er
Chris Cefalu, Director
Paul Sciuto, Assistant General Mana • er
Eric W. Schafer, Director
James R. Jones, Director
BOARD MEMBERS
Rand Vo•el
esan
, Dir
Kell Sheehan, Director
REGULAR MEETING OF TH : < '" D OF TORS
SOUTH TAHOE PU L ILITY DISTRI
DECE 2011
The Board of Directors of the South
December 15, 2011, 2:00 p.m., at 127
Public Utili
Crest D
BOARD OF DIRECTORS:
Directors Cefalu, Jones,
STAFF:
Solbrig, Sharp, Sciuto, Hu
P. Lavalee, Bi
R. Johnson,,
ct met in a regular session,
ogelgesg, Sh
GUESTS:
Larry Mace / * t Thornton, Sch ` ' Bob Dog Pizza,
Mary Lou Mosb -r, Mary Ko p, Joh nnels,
Ernie Claudio, Ca
, Whalenfjjoggatt,
ersoni4lasmussen,
Kv tad
Mary Lou Mosbacher I
ROLL CALL
e to the flag. PLEDGE OF ALLEGIANCE
The Clerk of the Board adm eyed Oaths of Office to newly OATHS OF OFFICE
elected Board members:
• Director Randy Vogelgesang - Seat 3
• Director Kelly Sheehan - Seat 4
Terms expire December 4, 2015.
• Mary Lou Mosbacher congratulated Director Vogelgesang COMMENTS FROM THE
for being elected to the seat she used to hold, and congratu- AUDIENCE
lated Director Sheehan as well.
REGULAR BOARD MEETING MINUTES - DECEMBER 15, 2011
PAGE -2
• Mary Kortge congratulated the newly elected directors, and
thanked everyone who provided assistance to her during her
recent run for election.
• Ernie Claudio stated the middle class is dying and after attend-
ing seven Occupy movements, has determined the problems are
due to elected officials. He said the Occupied Movement and
the middle class has to protect itself. He warned Board members
if rates go up, they will put themselves in a position where they
are part of the problem and will have to be eliminated. He • ad
them to respectfully resign from office if they cannot keep s
frozen or even lower them.
COMMENTS FROM THE
AUDIENCE
(continued)
• Brian Schwartz, Bob Dog Pizza, reported he is trying46 buil
new restaurant, but fees for new commercial whookups w
increase by $18,000 from this year to next yec $e requested the
District work with him to develop a payment aan, or allow him to
pay a deposit now in order to hold down the rates. Paul Hughes
reported a Board Workshop was rec tly held and the
directed staff to include the topic o • creases for'- "= ssion
at the January 5 Board meeting. The . ; t I decide qflthat
time whether or not capacity charges a ncreased;.e
encouraged the Schwartz's to attend th it beds
necessary, the Board can direct sq retroa
Moved Jone
Director S
to elect
ender year.
Moved Sc
elect Directo
year.
/Second S
Ones as Boar
x: Fp
ed Unanimously to
t for 2012 calendar
BB&H Benefits D e s i g n , . , pe
and went out for propo
to determine stop loss ren
appropriate funding level to
self- insured health plan. Claims to date were annualized and
then increased by an average trend factor to estimate the
2012 claims. Although claims experience in 2011 was unusually
high, the average claims over the past five years indicates that
the current funding level per employee per month is sufficient
to fund expected claims and fixed costs. COBRA rates for 2012
increased slightly due to 2011 claims. The Finance Committee
reviewed this item and recommended approval.
rf ed an analysis of the plan
tuber of insurance carriers
tions and to determine the
nd claims and fixed costs for the
ELECTION OF OFFICERS:
BOARD PRESIDENT
ELECTION OF OFFICERS:
BOARD VICE PRESIDENT
HEALTH INSURANCE PLAN
RENEWAL
REGULAR BOARD MEETING MINUTES - DECEMBER 15, 2011 PAGE - 3
Moved Jones / Second Cefalu / Passed Unanimously to: HEALTH INSURANCE PLAN
(1) Authorize renewing stop loss coverage with QBE with an RENEWAL
$85,000 specific deductible; (2) Approve funding level at (continued)
$1,975 per employee per month; and (3) Establish COBRA
rates at single dental $70, family dental $200; single medical
$900, and family medical at $2,200.
The Board discussed whether the District should remain a member CALIFORNAI ASSOCIATION
of CASA (California Association of Sanitation Agencies), and
reviewed the benefits derived from maintaining a members
Moved Jones / Second Cefalu / Passed Unanimously t
mine that the District should remain a member of C
authorize payment of 2012 dues in the amount of
OF SANITATION AGENCIES
Moved Vogelgesang / Second Cefalu / Pas animously , -,YM NT OF CLAIMS
to approve payment in the amount of $908,
Moved Jones / Second Cefalu / Pasted Unanimoir _, >'. CON CALENDAR
to approve the Consent Calendar a.., itted:
a. TRPA (Tahoe Regional Planning Ag y)
Authorized payment to TRPA for 5%
sewer connections in , _ • nt of $1
tion Pa
atiorl=ton new
0.75;
b. Temporary Collect
an increase to the co
vices for the_lections
$4,400;
tomer S _ - Approvd
ue Ribbo ' °-rsonnel Ser-
stim • ';ti` amount of
c. ERB (E • ency Reten _ Basi • laceme t Project -
Approve • ange Orde` _ , 2 to fz alters Construction
Company,n the amok of $2 .08;
d. Headworks Repl
Order No. 2 to GSE
of $14,557.44;
ent Phase 2 Project - Approved Change
truction Company, Inc., in the amount
e. Diesel Particulate Filters - (1) Found that Cleaire Diesel
Particulate Filter Systems is the only known unit installed on
District vehicles to provide compliance with Air Board regulations;
(2) Found that Ironman Co. is the recommended supplier and
installer; (3) Waived bidding procedures, as outlined in the
District's Purchasing Policy, for sole brand /sole source supplier;
and (4) Authorized purchases of diesel particulate filter units
in the amount not to exceed $75,000;
REGULAR BOARD MEETING MINUTES - DECEMBER 15, 2011
PAGE - 4
f. Trailer Mounted Air Compressor: Underground Repair Water - CONSENT CALENDAR
Authorized staff to advertise for bids; (continued)
g. Snowshoe /Millich Slope and Bijou Sewer Relocates - Approved
Change Order No. 6 for White Rock Construction, Inc., in the
credit amount of <$11,705.88 >;
h. 2011 Grizzly Mountain Booster Station - Approved Change
Order No. 4 to Thomas Haen Co. Inc., in the amount of $28,489;
i. Approved Regular Board Meeting Minutes:
November 3, 2011;
j. Approved Regular Board Meeting Minutes:
November 17, 2011.
Larry Mace, Grant Thornton, reviewed the re •f the 2011
financial audit, and stated it was a clean repo;, angle
of the federal funds (grants) was also performed
much more involved. He pointed out a small finding as
made and stated that controls are now inptace to pre y a
reoccurrence. There are no material weakness in the in
control structure.
Water and Wastewat
met December 12. MI
request.
PRESENTATION: REPORT ON
THE 2011 FISCAL YEAR
FINANCIAL STATEMENT
AUDIT
Commit : Tfie.comn ittee STANDING COMMITTEE
eting arvailable upon REPORTS
Finance isei co e m mber 13 re: the
2011 financial stateme edit r A gue - nded who
had questions on the waterrate st� •erforme by HDR.
CIP (Capital Imprryement Procim) A. Committee: The
committee met CDmber 12 to continue the planning process
for future projects. Skapbmittegi a list of water and sewer pro-
jects covering the next, years, which is subject to review every
year due to continuouslynging circumstances. The committee
also spent time identifying opportunities for potential revenue
sources.
AD HOC COMMITTEE
REPORTS
Director Jones reported on his attendance at the recent ACWA BOARD MEMBER REPORTS
(Association of California Water Agencies) conference where he,
along with Dennis Cocking, covered several sessions. They relayed
to the Board the valuable functions that ACWA performs on behalf
of most of the water suppliers in the state.
REGULAR BOARD MEETING MINUTES - DECEMBER 15, 2011
PAGE -5
President Schafer reported a memo was distributed to board
members concerning committees, ad hoc committees and
liaisons. He requested they look it over and indicate areas they
are interested in.
The Water Agency Board met December 14. Funding requests
submitted by the District were approved. The agency's executive
director will travel to Washington D.C. for the ACWA delegation.
They are also working with the Bureau of Reclamation on the
Fazio water issue and will hopefully get them to move ahea
Legal Counsel: Gary Kvistad reported on the results of
claims case that was heard on October 25. A bicycl
er
depressed manhole and brought a suit against the !` ct fo
dangerous condition. The plaintiff did not pres <,:' icient
evidence that the District knew or should ha •wn that a
dangerous condition existed. As a result of the :. e court found
in favor of the District.
BOARD MEMBER REPORTS
(continued)
EL DORADO COUNTY
WATER AGENCY REPORT
STAFF REPORT
Director Schafer commented that
their agenda packet, they should no
aged them that if they have questions
call the staff person who wrote the item
meeting. He does not lip consen
questions when most R z m c a aske
and mem receive BOARD
eview it. Heencour-
nda iterAttp
o the d
3:05 - 3:15 P.M.
No reportable Bo • `: -- ction.
EMBER REPORT
ADJOURNMENT TO
CLOSED SESSION AND
RECONVENED TO OPEN
SESSION
DISCUSSED DURING CLOSED SESSION
-65-
Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel- Existing
Litigation re: False Claims Act
Case: United States, the States of
California, Delaware, Florida,
Nevada, and Tennessee and
the Commonwealths of
Massachusetts and Virgina ex
ret. John Hendrix v. J -M
Manufacturing Company, Inc.
and Formosa Plastics
Corporation, U.S.A., Civil Action
No. ED CV06- 0055 -GW, United
States District Court for the
Central District of California
REGULAR BOARD MEETING MINUTES - DECEMBER 15, 2011
No reportable Board action.
3:15 P.M.
ATTEST:
PAGE -6
Pursuant to Government Code
Section 54956.9(a) /Conference
with Legal Counsel- Existing
Litigation re: Los Angeles County
Superior Court Case No.
BC459943, State of Nevada, et al.
v. J -M Manufacturing, et al.
ADJOURNMENT
Eric
South T
rd Presi
Utility Distric
Kathy Sharp, Cle
South Tahoe Public
South Tahoe
Public Utility District
Veneral Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drivle • South Lake Tahoe. CA 96150 -7401
Phone 530 544-6474 • Fax 530 541 -0614 • wwwstpud.us
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Calendar Year 2012 Capacity Charges
REQUESTED BOARD ACTION: Discuss and provide direction to staff.
DISCUSSION: Currently, the District's Administrative Code calls for scheduled increases
to both water and sewer capacity charges effective January 1, 2012. The scheduled
increases to the water and sewer capacity charges per the adopted capacity charge
reports are 36% and 16% respectively. This will be the fifth out of five adjustments to the
water capacity charges and the third out of five adjustments to the sewer capacity
charges as recommended in the capacity charge reports. Due to the large increases
recommended in the reports, the Board chose to phase in the increases over a five
year period.
The Board has postponed the scheduled increases twice - two separate six month
terms effective January 1, 2010, and January 1, 2011, in an effort to encourage
development within the District. Development has remained relatively flat since 2010,
with no builders claiming the timing of their project was due to the postponement of
the scheduled capacity charge increases. Due to the capacity charges being below
the recommended levels according to the capacity charge reports, and that the
action taken to postpone the increases did not appear to stimulate development, staff
recommends allowing the scheduled increases to remain effective January 1, 2012. If
the Board desires further postponement of the scheduled increases, staff will prepare
the necessary ordinances for consideration at the January 19, 2012, regular Board
meeting.
SCHEDULE: Capacity charge increases are currently effective January 1, 2012.
COSTS: Water capacity charge increase from $6,832 to $9,231 for 3/4 meter. Sewer
capacity charge increase from $4,930 to $5,720 per sewer unit.
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
—67—
Paul Hughes
January 5, 2012
Page 2
CONCURRENCE WITH REQUESTED ACTIO
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer & Water
NO
NO
-68-
South Tahoe
Public Utility District
General Manager
Richard H. Solhrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544- 6474 • fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Manhole and Sewer Line Protection off Country Club near
Upper Truckee River
REQUESTED BOARD ACTION: (1) Determine an emergency exists pursuant to Section
1102 of the Public Contract Code; (2) Determine substantial evidence has been
presented, authorizing an exception to be made to Section 22050 of the Public
Contract Code, that this emergency will not permit a delay resulting from a competitive
solicitation for bids and that this action is necessary to respond to the emergency; (3)
Adopt Resolution No. 2902 -12 delegating authority to the General Manager and
Assistant General Manager /Engineer to order any action necessary to respond to this
emergency; (4) Determine this project exempt from CEQA; and (5) Approve
expenditures, in an amount not to exceed $250,000, necessary to perform the
necessary repairs.
DISCUSSION: In early December 2011, Underground Repair Sewer Crew on their routine
inspection, discovered the 12 -inch sewer line approximately 1,000 feet from the
intersection of Country Club and Bakersfield was exposed in the Upper Truckee River
and the river bank was within a few feet from a manhole. Upon staff's review of the as-
built drawings dating back to 1967 and 1968, it was found that the sewer line was
concrete encased starting 50 feet from the manhole for the river crossing. Over the
years, the river has eroded the river bank and main flow to within 3 to 5 feet of the
manhole. Staff requested Ed Wallace, a geomorphologist from Northwest Hydraulics
Consultant, to evaluate and submit a report of his findings and possible repairs. (Report
is attached.)
Staff intends to commence repairs as soon as the design is complete and staff can
obtain the proper permits which we hope will be before spring runoff. It is Northwest
Hydraulics' and staffs' opinion that the manhole could be exposed and damaged in
spring runoff, which might result in the line being inoperable /unusable and requiring
further more expensive repairs at that time.
Jim Hoggatt
January 5, 2012
Page 2
SCHEDULE: As soon as possible
COSTS: $250,000
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: Unbudgeted item. Funds will be transferred from other
accounts to cover associated costs.
ATTACHMENTS: Report from Northwest Hydraulics Consultant; Resolution No. 2902 -12.
CONCURRENCE WITH REQUESTED ACTI
GENERAL MANAGER: YES ir'l NO
CHIEF FINANCIAL OFFICER: YES ,` NO
-70-
CATEGORY: Sewer
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RESOLUTION NO. 2902-12
A Resolution of the South Tahoe Public Utility District
Declaring an Emergency, Authorizing Contracts without Bids,
Delegating Authority to Order Emergency Action
and Determining CEQA Exemption
WHEREAS, the South Tahoe Public Utility District (District) is engaged in the
collection, treatment and disposal of wastewater; and
WHEREAS, the District's collection system includes a 12 -inch sewer line
approximately 1,000 feet from the intersection of Country Club and Bakersfield;
WHEREAS, an inspection of this line by District personnel and retained
consultants has revealed that the line is exposed in the Upper Truckee River and that
the river bank is eroding within a few feet of the line's manhole; and
WHEREAS, the damage to the line protection and manhole could potentially
result in a rupture of the pipeline at any time with a consequent discharge of wastewater
into the Upper Truckee River
WHEREAS, the sewer line and manhole need to be protected before the 2012
spring runoff; and
WHEREAS, the damage and danger to the manhole and sewer line are
unexpected occurrences posing a clear and imminent danger, which could lead to the
loss or impairment of health, property and /or essential public services; and
WHEREAS, substantial evidence has been provided to the District which
demonstrates immediate action is necessary to prevent this loss or impairment, repair
these facilities, and enter into agreements with contractors to design and perform such
repair necessary to maintain service; and
WHEREAS, emergency project are exempts from the requirements of the
California Environmental Quality Act (CEQA) pursuant to CEQA guidelines sections
15269 and 15369.
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
1. The damage and danger to the sewer line protection and manhole off
Country Club near Upper Truckee River, are unexpected occurrences that pose a clear
and imminent danger which could lead to the loss or impairment of health, property and
-71-
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essential services, and are therefore an emergency, pursuant to Section 1102 of the
Public Contract Code.
2. The emergency will not permit a delay resulting from a competitive
solicitation for bids.
3. Immediate actions directly related to the emergency, including protection
to both the manhole and sewer line and action to procure the necessary equipment,
services and supplies, are necessary to respond to the emergency and shall be made
without giving notice for bids to let contracts.
4. The General Manager and Assistant General Manager /Engineer of the
District are hereby authorized and directed to order any action necessary and
appropriate to respond to the emergency including protection to the manhole and sewer
line and surrounding areas, and the procurement of any necessary equipment, services
and supplies, without giving notice for bids to let contracts.
5. Emergency repairs related to the protection of the manhole and sewer
line are necessary to maintain service and repair actions are necessary to mitigate the
emergency and are thus exempt from the requirements of CEQA.
6. This Resolution shall take effect immediately.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly adopted and passed by the Board of Directors of the South Tahoe
Public Utility District at a Board meeting held on the 5th day of January, 2012, by the
following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Kathy Sharp, Clerk of the Board -72-
Eric Schafer, Board President
South Tahoe Public Utility District
80 South Lake Ace. Ste 8001 Pasadena, CA 01 111 ' 626 4-10 0080
northwest hydraulic consultants
28 December 2011
Jim Hoggatt
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Initial Evaluation of Sewer Crossing, Upper Truckee River near Country Club Drive, Meyers
Dear Mr. Hoggatt:
On 7 December 2011, river engineers from Northwest Hydraulic Consultants (NHC) visited the site of a 12 -inch
gravity sewer pipeline crossing the Upper Truckee River near the westerly end of Country Club Drive in Meyers
with South Tahoe Public Utility District (District) personnel. The purpose of the site visit was to make an initial
evaluation of the risks associated with pipeline conditions noted in a recent District inspection of the crossing
location. The top of the sewer pipeline is currently exposed in the bed of the channel, and active bank erosion is
occurring near a manhole on the right (looking downstream) bank of the river. Subsequent to the initial site
visit, NHC surveyed the river profile in the vicinity of the crossing and collected topographic information at the
crossing site. This letter summarizes our observations of current conditions, assesses the risk of damage to the
pipeline, and outlines potential protection measures.
Current Conditions
According to drawings provided by the District, the sewer was constructed in 1967 in a road alignment through
the proposed Country Club Estates Unit 3 subdivision. The drawings show the pipe installed in concrete
encasement about 2 feet below the bed of the river.
About 6 feet of the top of the pipe is currently exposed in the river bed, including one pipe joint. The pipeline
crosses the river channel in a northwesterly direction, and is slightly skewed (non - perpendicular) to the current
channel flow direction. During the initial site visit, concrete encasement was not observed on the exposed
portion of the pipeline. Although not indicated on the drawings, the pipe type appears to be asbestos - cement
pipe. Bed materials in the river at the crossing site are primarily small to large gravels and small cobbles.
The right bank of the river is actively eroding in the vicinity of the crossing, and is about 5 feet high. A few
pieces of broken concrete, which may originally have been placed as bank protection, are in the channel just
upstream of the sewer. Bank erosion is particularly prevalent for about 100 feet upstream of sewer crossing,
with areas of little remaining vegetation on steep or undercut banks and evidence of recent block failures of the
bank materials. Bank materials are sandy, and have apparently low resistance to erosion in the absence of
vegetation. A sewer manhole is located on the right bank at the crossing, and is presently about 5 feet from the
top of bank. The base of this manhole is estimated to be about 2 feet below the elevation of the adjacent river
bed.
The channel at the crossing site has a main and secondary channel (along the left bank). The secondary channel
begins at a downed tree about 100 feet upstream of the crossing, and rejoins the main channel at another
woody material accumulation about 150 feet downstream of the crossing. Figure 1 includes several photos of
28 December 2011
Jim Hoggatt
Page 2
the site showing the pipeline crossing location, eroding bank near the manhole, and bank and channel
conditions in the vicinity of the crossing. Figure 2 shows a river bed profile produced from the site survey. River
profiles normally alternate between locally high (e.g., riffle crest) and low (e.g., pool) elevations. The profile
shows that the top of the pipe is approximately on the river riffle crest profile, and that bed elevations up to two
feet below the pipeline elevation are present within about 60 feet of the crossing.
Risk Assessment
The Upper Truckee River in Meyers and South Lake Tahoe has been affected by a variety of human activities,
and several restoration projects are in the planning, design or implementation phases downstream of the sewer
crossing. This includes a project on California Department of Parks and Recreation (State Parks) property that
extends from just downstream of the crossing through the golf course. A primary focus of the restoration
designs has been to reverse or control historical incision (lowering) of the river bed. The observed trend for bed
lowering is consistent with exposure of the sewer crossing, and further lowering of the profile is considered
probable until the planned restoration projects are in place.
A brief inspection of historical aerial photography available on Google Earth indicates that the river channel at
the crossing site has had a well - developed secondary channel for at least 25 years, and some secondary channel
features are evident in photos back to 1940. The oldest photos also indicate a remnant river channel in the
vicinity of the sewer that extends up to 200 feet east of the current right bank of the channel. Bank materials in
this area can be expected to be highly variable fluvial deposits, including potential lenses of clean sand and
gravel.
The current conditions were influenced by prolonged high flows during the summer of 2010, which likely
contributed to bank erosion in the immediate vicinity of the pipeline.
The following risks were identified from our site visit and survey:
1) Damage to the pipeline due to scour or impact. The pipeline is exposed on a local high point of the bed
profile. Although the variation in bed profile is not large, flow over the pipeline may contribute to scour
immediately downstream. A small pool is presently formed downstream of the pipe, and a local scour hole
is formed immediately upstream where pieces of concrete are deflecting flow on the right bank. If the bed
scours to an elevation lower than the pipeline, the pipe may be completely undermined. In this condition,
scour could increase rapidly, and structural failure of the pipeline is likely. Even if complete undermining
does not occur, in a more exposed condition the asbestos - cement pipe would also be subject to damage
from impact of cobbles or woody debris. Significant scour and transport of cobbles /woody material is only
likely during high flows. Because the pipeline crosses the channel at a skew, the risks of damaging scour are
somewhat increased compared to a perpendicular crossing.
2) Damage to the manhole and pipeline due to bank erosion. The right bank immediately upstream of the
manhole has recent block failures that have resulted in the loss of bank vegetation and in very steep bank
profiles. The bank line is irregular in this area, including a significant cusp about 30 feet upstream of the
manhole. Inspection of the bank in this area indicates highly erodible material. Bank retreat on the Upper
Truckee River often occurs due to undercutting of vegetated banks, followed by failures of bank materials in
blocks. Blocks are typically 2 to 3 feet wide, and may remain at the toe of bank for some time until removed
by higher flows or (in some cases) are stabilized by vegetation. This failure mode is observed on the crossing
site, and additional bank erosion is likely in the next season of snowmelt or high flows. Additional bank
retreat of 3 to 4 feet could expose the manhole barrel or base. This magnitude of bank retreat is locally
possible in a single season, and current conditions indicate a fairly high susceptibility to additional erosion.
28 December 2011
Jim Hoggatt
Page 3
If exposed, flow impinging on the barrel and base is very likely to induce additional scour which could
undermine the manhole base and /or damage the pipe connection to the manhole on the river side.
The risks above are associated with high flows, and the probability of damage or failure increases with the
magnitude and duration of flows. Although it is not possible to predict the magnitude of snowmelt or other
flood peaks in the coming season, we consider damage to the sewer crossing to be possible under an average
year snowmelt flood, and to be probable under a higher than normal year (such as 2010/11).
The consequences of damage to the pipeline include significant potential loss of sewer service to residents in
Meyers and a significant risk to water quality in the Upper Truckee River. Because damage to the pipeline is
most likely during high flows, a direct repair would likely be infeasible as a potential response when damage
occurs.
Potential Protection Measures
The sewer crossing is a gravity pipeline that connects to a 15 -inch sewer at the next manhole, approximately 235
feet northwest. A significant change in elevation of the sewer is not feasible while maintaining gravity flow.
Similarly, an increase in the local river bed elevation is not feasible. The pipe is already located on the profile of
the riffle crests, and a further increase in elevation would produce a local high spot and associated scour.
Potential protection measures will require regulatory agency approvals, and designs for pipeline protection
should be developed with stakeholder input, including coordination with State Parks to identify potentially
compatible aspects of the restoration plan and pipeline protection measures. At this time, potential protection
measures are conceptual only, but we anticipate stabilization of the bed approximately at its current elevation.
The bed stabilization would likely include buried rock in the bed upstream and downstream of the pipe, a cobble
fill in the vicinity of the pipe, a short section of rock toe bank protection on the right bank near the manhole, and
a rock key to prevent flanking of the bank protection. Vegetative and bio- technical stabilization of the bank
would be included as element of the design, and exposed rock would be limited to the quantity necessary to
provide bank toe and bed stabilization.
A key consideration in design and implementation of the protection measures is timing for construction.
Because of the potential for damage in the next snowmelt season, difficulty in conducting a repair during high
flows, and significant consequences associated with pipeline damage, we suggest treatment of the current
conditions as an emergency that requires repair during the winter. This approach would allow stabilization
measures to be constructed during low flows, likely using the secondary channel to bypass flows around the
construction area. Although winter construction has implications for the type of work that can be included in
the design (e.g., materials are generally limited to rock, cobbles, sand and gravel, geotextiles, and vegetation),
we have assisted the District with a successful similar project in the past.
As noted above, design of the protection measures should be coordinated with various agencies and is very
conceptual at this time. Based on the design concepts, we estimate that the project may involve placement of
about 500 tons of rock and cobble materials. A preliminary estimate of construction costs is between $100,000
and $175,000. A substantial portion of this cost (approximately half) is allocated to temporary water pollution
control, restoration of disturbed areas, and stream diversion.
Preliminary discussions with permitting agencies indicate that a streamlined process for implementation of
protection measures may be feasible if the conditions are considered an emergency by the District. However,
28 December 2011
Jim Hoggatt
Page 4
coordination with various stakeholders is needed to define permit conditions and coordinate the design. The
above costs do not include design or permitting.
Summary
Current conditions at the sewer crossing of the Upper Truckee River near Meyers pose significant risks to
reliable sewer service and river water quality. The probability of damage during the next snowmelt season is
difficult to assess, but NHC believes that damage to the pipeline is possible under average snowmelt conditions,
and probable under higher than average snowmelt or other flood conditions. An emergency declaration by the
District would facilitate installation of protection measures during the winter months prior to high flows in the
next snowmelt season. Due to constraints associated with the gravity line and river bed profile, the current
concept for protection involves stabilization of the bed of the channel approximately at its present elevation
using buried rock. The bank upstream of the crossing would also be stabilized with rock along the toe of the
bank and vegetation on the upper bank to protect the existing manhole. This concept would be refined or
modified in consultation with permitting agencies and other stakeholders.
Please call me with any questions on our evaluation. We look forward to assisting the District with a solution for
protecting the pipeline.
Northwest Hydraulic Consultants Inc.
t-Aorml •r)
Edward E. Wallace, P.E.
Principal
500010.1
Channel and bank on sewer alignment, looking towards
MH on right bank
Bank erosion upstream of MH on right bank
Figure 1. Site Photos
zihtst
Bank erosion upstream of MH on right bank
Channel and bank looking downstream towards crossing
STPUD
nhc
December 28, 2011
6260 5 +00
Figure 2. Bed Profile
5 +50 6 +100
6 +50 7 +00
Station
7 +50 8 +00 8 +50 9 +00260
STPUD
nhc
December 28, 2011
PAYMENT OF CLAIMS
FOR APPROVAL
January 5, 2012
Payroll 12/13/2011
Payroll 12/27/2011
Total Payroll
562, 331.00
436,938.27
999,269.27
ADP 2,661.10
American Express 9,568.32
Bank of America 0.00
BNY Mellon Trust Company 0.00
Brownstein /Hyatt/Farber /Schreck legal services 27,967.13
CDS- health care payments 261,789.83
Union Bank 0.00
Total Vendor EFT 301,986.38
Accounts Payable Checks - NonCrew Fund
Accounts Payable Checks -Sewer Fund
Accounts Payable Checks -Water Fund
Accounts Payable Checks - Self - funded Insurance
Accounts Payable Checks - Grants Fund
Total Accounts Payable
5.39
714,340.62
398,101.22
35,708.81
0.00
1,148,156.04
Grand Total 2,449,411.69
Payroll EFTs & Checks
EFT AFLAC Medical & Dependent Care
EFT CA Employment Taxes & W/H
EFT Federal Employment Taxes & W/H
EFT CaIPERS Contributions
EFT Great West Deferred Comp
EFT Stationary Engineers Union Dues
EFT United Way Contributions
EFT Employee Direct Deposits
CHK Employee Garnishments
CHK Employee Paychecks
Total
-79-
12/13/2011 12/27/2011
921.20 659.50
29,523.92 18,306.76
132,429.02 84,599.70
76,932.50 78,564.23
19,482.20 19,298.41
2,352.81 2,326.76
134.00 134.00
265,275.71 223,812.29
1,273.83 1,273.83
34,005.81 7,962.79
562,331.00 436,938.27
Vendor Name Department / Proj Name
ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN
PAYMENT OF CLAIMS
Description
VISION INS
Acct# / Proj Code
1000 - 2530
Check Total:
Amount Check Num IXRS
2,576.00
2.576.00
AP- 00081085 MW
ADVANTAGE LASER PRODUCTS INC FINANCE OFFICE SUPPLIES 1039 -4820 117.50
ADVANTAGE LASER PRODUCTS INC FINANCE OFFICE SUPPLIES 2039 - 4820 117.50
Check Total: 235.00 AP- 00081086 MW
AECOM TECHNICAL SERVICES INC ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 7,083.45
AECOM TECHNICAL SERVICES INC ENGINEERING - GRIZZLY MT BSTR GRIZ MTN BSTR 2029 - 8176 - GRIZBS 1,896.50
Check Total: 8.979.95 AP- 00081087 MW
AFLAC GEN &ADMIN AFLAC FEE DED 1000 - 2538 110.00
Check Total: 110.00 AP- 00081088 MW
ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 415.60
Check Total: 415.60 AP- 00081089 MW
ALTERNATIVES ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 39.99
ALTERNATIVES ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 39.99
Check Total: 79.98 AP-00081090 MW
�MERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,718.74
Check Total: 1.718.74 AP- 00081091 MW
AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 1003 - 6310 4.44
AT&T MOBILITY ENGINEERING TELEPHONE 1029 - 6310 18.56
AT&T MOBILITY ELECTRICAL SHOP TELEPHONE 2003 - 6310 4.43
AT&T MOBILITY ENGINEERING TELEPHONE 2029 - 6310 18.55
Check Total: 45.98 AP-00081092 MW
AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 336.57
AT&T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 19.66
AT&T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 31.20
AT&T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.18
AT&T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 336.56
AT&T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 19.66
AT&TICALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.18
Check Total: 758.01 AP- 00081093 MW
ADMINISTRATION DUES /MEMB /CERT 2021 -6250 3,351.00
AWWA
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page: I
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
BARSAMIAN, BETTY
BARSAMIAN, BETTY
BB &H BENEFIT DESIGNS
BB &H BENEFIT DESIGNS
BENTLY AGROWDYNAMICS
BEST, BEST & KRIEGER LLP
BEST, BEST & KRIEGER LLP
BI STATE PROPANE
BLASTCO INC DBA NY BLASTCO INC
ILASTCO INC DBA NY BLASTCO INC
Fd
BLUE RIBBON TEMP PERSONNEL
BLUE RIBBON TEMP PERSONNEL
CALIF DEPT OF PUBLIC HEALTH
CAROLLO ENGINEERS
CARQUEST CARSON VALLEY
CASA
CDS GROUP HEALTH
CDW -G CORP
PAYMENT OF CLAIMS
Department / Proj Name
FINANCE
FINANCE
HUMAN RESOURCES
HUMAN RESOURCES
OPERATIONS
HUMAN RESOURCES
HUMAN RESOURCES
UNDERGROUND REP
GEN & ADMIN - TANK COATING
ENGINEERING - TANK COATING
CUSTOMER SERVICE
CUSTOMER SERVICE
PUMPS
ENGINEERING - HEADWORKS
DIAMOND VLY RNCH
BOARD OF DIR
SELF FUNDED INS
OPERATIONS
Description
ADVISORY
ADVISORY
CONTRACT SERVICE
CONTRACT SERVICE
SLUDGE DISPOSAL
PERSONNEL LEGAL
PERSONNEL LEGAL
PROPANE
CONST RETAINAGE
TANK COATINGS
CONTRACT SERVICE
CONTRACT SERVICE
DUES /MEMB /CERT
HDWKS IMP PROJ
GROUNDS & MNTC
DUES /MEMB /CERT
ADMIN FEE
PLANT SECURITY
Acct# / Proj Code
1039-4440
2039-4440
1022-4405
2022-4405
1006-6652
1022-4445
2022-4445
1001 - 6360
Check Total:
Check Total:
Check Total:
At cunt
3.351.00
2,520.84
2,520.84
Check Num T. YR
AP- 00081094 MW
5.041.68 AP- 00081095 MW
624.50
624.50
1.249.00 AP- 00081096 MW
4,699.98
Check Total: 4.699.98 AP- 00081097 MW
728.92
728.92
1.457.84 AP- 00081098 MW
25.35
Check Total: 25.35 AP- 00081099 MW
-71.13
711.28
640.15 AP- 00081100 MW
789.36
789.36
Check Total: 1.578.72 AP- 00081101 MW
90.00
90.00 AP- 00081102 MW
30,253.25
Check Total: 30.253.25 AP- 00081103 MW
23.70
Check Total: 23.70 AP- 00081104 MW
15,000.00
Check Total: 15.000.00 AP- 00081105 MW
2,778.20
Check Total: 2.778.20 AP- 00081106 MW
5,025.60
Check Total:
2000 - 2605 - TKCOAT
2029 - 8261 - TKCOAT
Check Total:
1038 - 4405
2038 - 4405
2002-6250
Check Total:
1029 - 8033 - HDWORK
1028 - 6042
1019 - 6250
3000 - 6741
1006 - 8250
User: THERESA
Report: OH PMT CLAIMS BK
Page: 2
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
CDW -G CORP
Department I Prof Name
INFORMATION SYS
PAYMENT OF CLAIMS
Description
DIST.COMP SPPLIS
Acct# I Prgl Code
2037 - 4840
Check Total:
Amount Check Num IxPi
1,253.56
6.279.16
AP- 00081107 MW
CHARTER BUSINESS GEN & ADMIN TELEPHONE 1000 - 6310 147.90
CHARTER BUSINESS GEN & ADMIN TELEPHONE 2000 - 6310 147.90
Check Total: 295.80 AP- 00081108 MW
CURTIS, RANDY GEN & ADMIN SUSPENSE 1000 - 2504 3,369.41
Check Total: 3.369.41 AP- 00081084 MW
CWEA HEAVY MAINT DUES /MEMB /CERT 1004 - 6250 132.00
Check Total: 132.00 AP- 00081109 MW
CYBER SECURITY SOURCE INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 511.94
CYBER SECURITY SOURCE INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 511.90
Check Total: 1.023.84 AP- 00081110 MW
DABBAGH, LEILIA GEN & ADMIN UB SUSPENSE 2000 - 2002 509.61
Check Total: 509.61 AP -00081111 MW
DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 1,772.16
SELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 1,935.87
I Check Total: 3.708.03 AP- 00081112 MW
DIY HOME CENTER PUMPS SMALL TOOLS 1002 - 6073 6.30
DIY HOME CENTER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 23.96
DIY HOME CENTER PUMPS SMALL TOOLS 2002 - 6073 6.29
DIY HOME CENTER HEAVY MAINTENANC BUILDINGS 2004 - 6041 5.80
Check Total: 42.35 AP- 00081113 MW
E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 151.64
E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 151.67
Check Total: 303.31 AP- 00081114 MW
ED COOK TREE SERVICE OPERATIONS GROUNDS & MNTC 1006 - 6042 1,800.00
Check Total: 1.800.00 AP- 00081115 MW
EL DORADO COUNTY ENGINEERING - DEMO FP,COLD CRK CC FLTR PLANT 2029 - 7091 - DEMOFP 68.00
Check Total: B6.00 AP- 00081116 MW
EQUIPMENT SPECIALTIES COMPANY INC ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 3,751.33
Check Total:
3.751.33 AP- 00081117 MW
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page: 3
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
ERS INDUSTRIAL SERVICES INC
ERS INDUSTRIAL SERVICES INC
FARR WEST ENGINEERING INC
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FERGUSON ENTERPRISES INC.
FGL ENVIRONMENTAL
FINCHER, CRESTON
FISHER SCIENTIFIC
FISHER SCIENTIFIC
ca
FLYERS ENGERGY LLC
FLYERS ENGERGY LLC
FRENCH, GEORGE
FRONTIER
GEO -LOGIC ASSOCIATES INC
GFS CHEMICAL
GFS CHEMICAL
GRAINGER
GRAINGER
GRAINGER
PAYMENT OF CLAIMS
Department / Pro) Name
GEN & ADMIN - FILTER ASSMNT
ENGINEERING - FILTER ASSMNT
ENGINEERING - DVR MONIT WELLS
ELECTRICAL SHOP
HEAVY MAINT
CUSTOMER SERVICE
LABORATORY
Descrptiort
CONST RETAINAGE
REHAB FLTR 5&6
MON WLS DVR/ALPC
BUILDINGS
FILTER EQ /BLDG
SHOP SUPPLIES
MONITORING
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
LABORATORY
LABORATORY
GEN 8 ADMIN
DIAMOND VLY RNCH
LABORATORY EQUIP
LABORATORY EQUIP
GASOLINE INV
DIESEL
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
DIAMOND VLY RNCH TELEPHONE
ENGINEERING - ERB LINER REPL REPLACE ERB LINE
LABORATORY
LABORATORY
GEN & ADMIN
HEAVY MAINT
HEAVY MAINT
LAB SUPPLIES
LAB SUPPLIES
SHOP SUPPLY INV
PRIMARY EQUIP
SECONDARY EQUIP
Acct# / Pro) Code
1000 - 2605 - FILTER
1029 - 8066 - FILTER
Check Total:
Amount Check Num 13W.
- 774.30
7,743.06
8.988.76 AP- 00081118 MW
1029 - 8136 - ALPMWS 1,047.50
Check Total: 1.047.50 AP- 00081119 MW
1003 - 6041 14.51
1004 - 6023 6.19
2038 - 6071 2.10
22.80 AP- 00081120 MW
1007 - 6110 2,330.00
Check Total: 2.330.00 AP- 00081121 MW
2038 - 6660 - WCPROG 200.00
200.00 AP- 00081122 MW
1007 - 6025 32.30
2007 - 6025 32.31
Check Total: 64.61 AP- 00081123 MW
1000 - 0415 5,972.57
1028 - 4620 1,665.71
Check Total: 7.638.4 AP- 00081124 MW
2038 - 6660 - WCPROG 200.00
Check Total: 200.00 AP- 00081125 MW
1028 - 6310 175.83
Check Total: 175.83 AP- 00081126 MW
1029 - 7581 - ERBLNR 21,823.50
Check Total:
Check Total:
1007-4760
2007-4780
1000 - 0421
1004 - 6021
1004 - 6022
Check Total: 21.823.50 AP- 00081127 MW
91.54
47.35
Check Total:
138.89 AP- 00081128 MW
147.53
148.04
244.10
User: THERESA
Report: OH PMT CLAIMS BK
Page: 4
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
GRAINGER
GRAINGER
GRAINGER
GRAINGER
GRANT THORNTON LLP
GRANT THORNTON LLP
Department / Proj Name
HEAVY MAINT
HEAVY MAINT
HEAVY MAINT
HEAVY MAINTENANC
PAYMENT OF CLAIMS
Description Acct# / Proj Code Amount Check Num IxRI
FILTER EQ /BLDG 1004 - 6023 65.22
SHOP SUPPLIES 1004 - 6071 109.66
BIOSOL EQUPBLDG 1004 - 6653 26.63
BUILDINGS 2004 - 6041 442.59
Check Total: 1.183.77 AP- 00081129 MW
'FINANCE AUDITING 1039 - 4470 12,995.00
FINANCE AUDITING 2039 - 4470 12,995.00
Check Total: 25.990.00 AP- 00081130 MW
GSE CONSTRUCTION CO INC GEN & ADMIN - HEADWORKS CONST RETAINAGE 1000 - 2605 - HDWORK - 37,329.10
GSE CONSTRUCTION CO INC ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 373,290.96
Check Total: 335.961.86 AP- 00081131 MW
HEALTHNEWS ADMINISTRATION SUBSCRIPTIONS 1021 -4830 10.00
HEALTHNEWS ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 10.00
Check Total: 20.00 AP- 00081132 MW
HERMANSON, CHARLES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 282.00
Check Total: 282.00 AP- 00081133 MW
GEN & ADMIN - TAM UB CASH BRD MISC INCOME 2000 - 3540 - TMCBUB 30.20
om
inOUSTON, JEFFREY
Check Total: 30.20 AP- 00081134 MW
INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 164.65
INFOSEND INC. CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 164.65
Check Total: 329.30 AP- 00081135 MW
INSITE LAND SURVEYS
ENGINEERING - ERB LINER REPL REPLACE ERB LINE
1029 - 7581 - ERBLNR 11,100.00
Check Total: 11.100.00 AP- 00081136 MW
INTEGRITY LOCKSMITH ENGINEERING SUPPLIES 1029 - 6520 16.76
INTEGRITY LOCKSMITH PUMPS WELLS 2002 - 6050 325.51
INTEGRITY LOCKSMITH ENGINEERING SUPPLIES 2029 - 6520 16.75
Check Total: 359.02 AP- 00081137 MW
INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 1,004.10
INTERSTATE SAFETY & SUPPLY ENGINEERING - DVR MONIT WELLS MON WLS DVR /ALPC 1029 - 8136 - ALPMWS 187.81
INTERSTATE SAFETY & SUPPLY UNDERGROUND REP SHOP SUPPLIES 2001 - 6071 9.70
Check Total: 1.201.61 AP- 00081138 MW
User: THERESA
Report: OH PMT CLAIMS BK
Page: 5
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
J&L PRO KLEEN INC
J&L PRO KLEEN INC
JOHNSON, ROSS V
JORDAN'S TRUCK & TRAILER EQUIP
KENNEDY /JENKS CONSULTANTS INC
KG WALTERS CONSTRUCTION
KRLT FM/KOWL AM
KRLT FM/KOWL AM
KTHO RADIO
CCTHO RADIO
cn
LAKE TAHOE GLASS
LES SCHWAB TIRES
LES SCHWAB TIRES
LEWELLYN TECHNOLOGY INC
LEWELLYN TECHNOLOGY INC
LIBERTY ENERGY
LIBERTY ENERGY
LIBERTY ENERGY
LYNCH, JAMIE
LYNCH, JAMIE
PAYMENT OF CLAIMS
Department / Proj Name
FINANCE
FINANCE
OPERATIONS
EQUIPMENT REPAIR
ENGINEERING - WILDWOOD WATERLN
ENGINEERING - ERB LINER REPL
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
HEAVY MAINT
EQUIPMENT REP
EQUIPMENT REPAIR
ENGINEERING - ARC FLASH STUDY
ENGINEERING - ARC FLASH STUDY
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
ADMINISTRATION
ADMINISTRATION
Description
JANITORIAL SERV
JANITORIAL SERV
SUPPLIES
8' SNO PLO PKG
WTRLNS WILDWOOD
REPLACE ERB LINE
PUB RELATIONS
PUB RELATIONS
PUB RELATIONS
PUB RELATIONS
MOBILE EQUIP
AUTOMOTIVE
AUTOMOTIVE
ARCFLASH STUDY
ARCFLASH STUDY
ELECTRICITY
ST LIGHTING EXP
ELECTRICITY
INCNTV & RCGNTN
INCNTV & RCGNTN
Acct# / Proj Code
1039 - 6074
2039 - 6074
1006 - 6520
2005 - 8249
Check Total:
Check Total:
Check Total:
2029 - 8263 - WILDWD
Check Total:
1029 - 7581 - ERBLNR
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
1004-6012
1005 - 6011
2005 - 6011
Check Total:
Check Total:
1029 - 8286 - AFLAME
2029 - 8284 - AFLAME
Check Total:
1000 - 6330
1000 - 6740
2000 - 6330
1021-8821
2021-6621
Check Total:
Amount Check Num Int
1,603.50
1,603.50
3.207.00 AP- 00081139 MW
123.10
123.10 AP-00081140 MW
6,715.04
6,115.04 AP- 00081141 MW
15,095.00
15.095.00 AP- 00081142 MW
26,982.08
28.982.08 AP- 00081143 MW
648.00
648.00
1.296.00 AP- 00081144 MW
275.00
275.00
550.00 AP- 00081145 MW
299.34
299.34 AP- 00081146 MW
1,841.99
721.12
2.363.1.1 AP- 00081147 MW
4,405.00
4,405.00
8.810.00 AP- 00081148 MW
119,675.69
1,510.74
14,031.12
135.217.55 AP- 00081149 MW
25.00
25.00
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page:
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MCKNIFF, BRIAN
METRO OFFICE SOLUTIONS
METRO OFFICE SOLUTIONS
METRO OFFICE SOLUTIONS
co
°METRO OFFICE SOLUTIONS
MORALE FUND
MWH LABORATORIES
NOLD, NORMAN
North Tahoe PUD
NORTHWEST HYD. CONSULT INC
NORTHWEST HYD. CONSULT INC
NORTHWEST HYD. CONSULT INC
NORTHWEST HYD. CONSULT INC
OLD REPUBLIC TITLE CO
Department / Proj Name
PUMPS
PUMPS
PUMPS
HEAVY MAINT
HEAVY MAINT
HEAVY MAINT
PUMPS
PUMPS
PUMPS
PAYMENT OF CLAIMS
Description
SHOP SUPPLIES
SMALL TOOLS
SAFETY /EQUIP /PHY
SECONDARY EQUIP
BUILDINGS
SHOP SUPPLIES
SHOP SUPPLIES
SMALL TOOLS
SAFETY /EQUIP /PHY
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
GEN & ADMIN
ENGINEERING
FINANCE
ENGINEERING
GEN & ADMIN
LABORATORY
GEN & ADMIN -
GEN & ADMIN -
ENGINEERING
ENGINEERING
ENGINEERING
ENGINEERING
GEN & ADMIN
T&M UB CASH BRD
USFS GRNT ADMIN
-CTC GRNT -BMPs
- DEMO RALPH TANK
- DEMO FP,COLD CRK
- CTC GRNT -BMPs
OFFICE INVENTORY
OFFICE SUPPLIES
OFC SUPPLY ISSUE
OFFICE SUPPLIES
UB SUSPENSE
MONITORING
MISC INCOME
SUSPENSE
BMP PROJECTS
RALPH TANK
CC FLTR PLANT
BMP PROJECTS
UB SUSPENSE
Acct# / Proj Code
1002 - 6071
1002 - 6073
1002 - 6075
1004 - 6022
1004 - 6041
1004 - 6071
2002 - 6071
2002 - 6073
2002 - 6075
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
1000 - 0428
1029 - 4820
1039 - 6081
2029 - 4820
1000 - 2002
2007-6110
Check Total:
Check Total:
Check Total:
2000 - 3540 - TMCBUB
Check Total:
2000 - 2504 - SMOKEY
Amount Cheek Num IYRI
50.00 AP- 00081150 MW
789.07
210.64
77.33
416.43
28.72
355.18
950.57
210.61
77.34
3.115.89 AP- 00081153 MW
200.00
200.00 AP- 00081154 MW
1,160.76
109.67
70.73
109.69
1.450.85 AP- 00081155 MW
85.53
85.53 AP- 00081156 MW
330.00
330.00 AP- 00081157 MW
1,027.42
1.027.42 AP- 00081158 MW
46,969.05
Check Total: 46.969.05 AP- 00081159 MW
1029 - 8737 - CTCBMP 1,127.01
2029 - 7090 - DEMORT 2,776.91
2029 - 7091 - DEMOFP 242.00
2029 - 8745 - CTCBMP 1,127.01
Check Total:
1000 - 2002
5.272.93 AP- 00081160 MW
87.24
User: THERESA
Report: OH_PMT_CLAIMS BK
Page: 7
Current Date: 12/29/2011
Current Time: 12:36:14
V. dor Name -
OLIN CORPORATION
ONTRAC
ONTRAC
ONTRAC
OUTSIDE TELEVISION
OUTSIDE TELEVISION
PDM STEEL
PDM STEEL
PETERS, GORDON
gfETTY CASH
:PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PETTY CASH
PAYMENT OF CLAIMS '
Department / Proj Name
OPERATIONS
LABORATORY
LABORATORY
ENGINEERING - TANK COATING
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
PUMPS
EQUIPMENT REPAIR
GEN & ADMIN
POOLED CASH
UNDERGROUND REP
ADMINISTRATION
HUMAN RESOURCES
CUSTOMER SERVICE
FINANCE
EQUIPMENT REPAIR
ADMINISTRATION
HUMAN RESOURCES
ENGINEERING - WILDWOOD WATERLN
CUSTOMER SERVICE
FINANCE
PITNEY BOWES GLOBAL FINANCIAL CUSTOMER SERVICE
PITNEY BOWES GLOBAL FINANCIAL CUSTOMER SERVICE
PRAXAIR 174
PUMPS
Description
HYPOCHLORITE
POSTAGE EXPENSES
POSTAGE EXPENSES
TANK COATINGS
PUB RELATIONS
PUB RELATIONS
LUTHER PASS
AUTOMOTIVE
UB SUSPENSE
CAR BEN I/O ADP
TRAVEUMEETINGS
INCNTV & RCGNTN
PERSONNEL EXPENS
OFFICE SUPPLIES
SUPPLIES
TRAVEUMEETINGS
INCNTV & RCGNTN
PERSONNEL EXPENS
WTRLNS WILDWOOD
OFFICE SUPPLIES
SUPPLIES
EQUIP RENT /LEASE
EQUIP RENT /LEASE
SHOP SUPPLIES
Acct# / Proj Code
1006-4755
Check Total:
Check Total:
1007 - 4810
2007 - 4810
2029 - 8261 - TKCOAT
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
1002 - 6048
2005 - 6011
1000 - 2002
Check Total:
Check Total:
0000 - 4109
1001 -6200
1021 -6621
1022 - 6670
1038 - 4820
1039 - 6520
2005 - 6200
2021 -6621
2022 - 6670
2029 - 8263 - WILDWD
2038 - 4820
2039 - 6520
1038 - 5020
2038 - 5020
1002 - 6071
Check Total:
Check Total:
Amount Check Num Iypt
87.24 AP- 00081164 MW
3,870.65
3.870.65 AP- 00081162 MW
13.36
6.41
10.16
29.93 AP- 00081163 MW
780.63
780.62
1,561.25 AP- 00081164 MW
1,512.76
861.06
2.373.82 AP- 00081165 MW
116.32
116.32
5.39
25.00
23.44
9.47
21.93
2.69
24.00
23.44
9.47
50.00
21.93
2.69
AP- 00081166 MW
219.45 AP- 00081167 MW
258.05
258.05
516.10 AP- 00081168 MW
59.28
User: THERESA
Report: OH_PMT CLAIMS BK
Page:
8
Current Date: 12/29/2011
Current lime: 12:36:14
Vendor Name
PRAXAIR 174
PRAXAIR 174
PRAXAIR 174
Department / Pro) Name
LABORATORY
PUMPS
LABORATORY
PRESCOTT, DARCI CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE
PAYMENT OF CLAIMS
Description Acct# I Pro) Code
LAB SUPPLIES 1007 - 4760
SHOP SUPPLIES 2002 - 6071
LAB SUPPLIES 2007 - 4760
PRO LEISURE ADMINISTRATION
PRO LEISURE ADMINISTRATION
RACO INDUSTRIES LABORATORY
RACO INDUSTRIES LABORATORY
RADIO SHACK ELECTRICAL SHOP
RAVEN BIOLOGICAL LABS LABORATORY
MAVEN BIOLOGICAL LABS LABORATORY
co
RED WING SHOE STORE UNDERGROUND REP
RELIANCE STANDARD GEN & ADMIN
RELIANCE STANDARD GEN & ADMIN
RELIANCE STANDARD GEN & ADMIN
RELIANCE STANDARD GEN & ADMIN
INCNTV & RCGNTN
INCNTV & RCGNTN
OFFICE SUPPLIES
OFFICE SUPPLIES
PUMP STATIONS
LAB SUPPLIES
LAB SUPPLIES
SAFETY /EQUIP/PHY
LIFE INS UN /BD
LIFE INS MGMT
LNG TRM DIS,MGMT
LTD, UNION
RENO DRAIN OIL SERVICE LABORATORY LAB SUPPLIES
RENO DRAIN OIL SERVICE LABORATORY LAB SUPPLIES
ROSSI, ROSARIO CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
SCHAFER, ERIC BOARD OF DIR
Check Total:
2038 - 6660 - WCPROG
Check Total:
Amount Clark in= Im
988.60
59.27
981.80
2.088.95 AP- 00081169 MW
200.00
200.00 AP- 00081170 MW
1021 - 6621 374.72
2021 - 6621 374.72
Check Total: 749.44 AP- 00081171 MW
1007 - 4820 56.15
2007 - 4820 43.05
Check Total: 99.20 AP- 00081172 MW
1003 - 6051 22.62
Check Total: 22.62 AP- 00081173 MW
1007 - 4760 180.74
2007 - 4760 100.00
Check Total: 280.74 AP- 00081174 MW
2001 - 6075 206.08
Check Total: 206.08 AP- 00081175 MW
1000 - 2512 1,531.33
1000 - 2525 511.85
1000 - 2531 1,269.48
1000 - 2539 1,642.29
Check Total: 4.954.95 AP- 00081176 MW
1007 - 4760 41.25
2007 - 4760 41.25
Check Total: 82.50 AP- 00081177 MW
2038 - 6660 - WCPROG 200.00
Check Total: 200.00 AP- 00081178 MW
TRAVEUMEETINGS 1019 - 6200 153.00
Check Total: 153.00 AP-00081179 MW
User: THERESA
Report: OH PMT_CLAIMS BK
Page: 9
Current Date: 12/29/2011
Current Time: 12:36:14
PAYMENT OF CLAIMS
Vendor Name Department / Pro) Name Description Acct# / Pro) Code Amount Check Num Ins
SCOTT VALLEY BANK GEN & ADMIN - HEADWORKS CONST RETAINAGE 1000 - 2605 - HDWORK 37,329.10
Check Total: 37.329.10 AP- 00081180 MW
SIEMENS INDUSTRY INC ELECTRICAL SHOP WELLS 2003 - 6050 2,829.24
Check Total: 2.829.24 AP-00081181 MW
SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 1007 - 6030 52.00
SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 2007 - 6030 52.00
Check Total: 104.00 AP- 00081182 MW
SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 859.48
SIERRA CHEMICAL CO HEAVY MAINTENANC HYPOCHLORITE 2004 - 4755 - 600.00
Check Total: 259.48 AP- 00081183 MW
SIERRA FREIGHTLINER STERLING EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 25.58
Check Total: 25.58 AP- 00081184 MW
SIERRA NEVADA MEDIA GROUP DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 130.00
SIERRA NEVADA MEDIA GROUP DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 130.00
Check Total: 260.00 AP- 00081185 MW
4IERRA SPRINGS PUMPS SUPPLIES 1002 - 6520 19.67
VD
SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028 - 6520 19.67
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 10.13
SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 10.14
Check Total: 59.81 AP- 00081186 MW
SIERRA TAHOE READY MIX HEAVY MAINT BUILDINGS 1004 - 6041 371.58
Check Total: 371.58 AP- 00081187 MW
SLACK, EBON L CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00
Check Total: 200.00 AP- 00081188 MW
SMITH HILL COMPANY REALTORS GEN & ADMIN UB SUSPENSE 1000 - 2002 30.95
Check Total: 30.95 AP- 00081189 MW
SOUND STRATEGIES /OFC INC. DIO CONTRACT SERVICE 1027 - 4405 98.00
SOUND STRATEGIES/OFC INC. DIO CONTRACT SERVICE 2027 - 4405 98,00
SOUTHWEST GAS GEN & ADMIN
SOUTHWEST GAS GEN & ADMIN
Check Total: 196.00 AP- 00081190 MW
NATURAL GAS 1000 - 6350 169.21
NATURAL GAS 2000 - 6350 283.85
User: THERESA
Report: OH PMT CLAIMS_BK
Page: 10
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
STOP LOSS INSURANCE SERVICES
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
SUBSTITUTE PERSONNEL &
TAHOE ASPHALT INC.
TAHOE BLUEPRINT
TAHOE MOUNTAIN NEWS
TAHOE MOUNTAIN NEWS
t
0
rTAHOE PARADISE CHEVRON
TAHOE PRINTING
TAHOE PRINTING
TAHOE PRINTING
TERRY'S APOLLO PLUMBING & HTN
THOMAS HAEN CO INC
THOMAS HAEN CO INC
TRANSCAT INC.
PAYMENT OF CLAIMS
Department I Proj Name
SELF FUNDED INS
DIAMOND VLY RNCH
ENGINEERING
INFORMATION SYS
ENGINEERING
INFORMATION SYS
UNDERGROUND REP
ENGINEERING - BIJOU MEADOWS ER
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
UNDERGROUND REP
GEN & ADMIN
BOARD OF DIR
BOARD OF DIR
CUSTOMER SERVICE
GEN & ADMIN - GRIZZLY MT BSTR
ENGINEERING - GRIZZLY MT BSTR
ELECTRICAL SHOP
TRANSFORMER TESTING & REPAIRS INC ELECTRICAL SHOP
Description
EXCESS INSURANCE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
CONTRACT SERVICE
PIPE /CVRS/MHLS
BIJOU ECP
PUB RELATIONS
PUB RELATIONS
DIESEL
OFFICE INVENTORY
OFFICE SUPPLIES
OFFICE SUPPLIES
MISC LIAB CLAIMS
CONST RETAINAGE
GRIZ MTN BSTR
SMALL TOOLS
PRIMARY EQUIP
Acct# / Proj Code
3000 - 6744
1028 - 4405
1029 - 4405
1037 -4405
2029 - 4405
2037 - 4405
2001 -6052
Check Total:
Check Total:
Check Total:
Check Total:
2029 - 8264 - ECBIJM
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
2001 - 4620
1000 - 0428
1019 - 4820
2019 -4820
2038 - 4520
Check Total:
Check Total:
Check Total:
2000 - 2605 - GRIZBS
2029 - 8176 - GRIZBS
Check Total:
1003-6073
1003-6021
Check Total:
Check Total:
Amount Check Num Ine.
453.06 AP-00081191 MW
32,530.41
32.530.41 AP- 00081192 MW
3,942.24
487.84
521.60
487.84
521.60
5.961.12 AP- 00081193 MW
810.00
810.00 AP -00081194 MW
651.84
651.84 AP- 00081195 MW
162.50
162.50
325.00 AP- 00081196 MW
60.00
60.Q0 AP- 00081197 MW
650.37
20.74
20.74
691.85 AP- 00081198 MW
2,646.82
2.646.82 AP- 00081199 MW
- 24,417.13
244,171.25
219.754.12 AP- 00081200 MW
96.54
96.54 AP- 00081201 MW
223.00
223.00 AP- 00081202 MW
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page: 11
Current Date: 12/29/2011
Current Time: 12:36:14
PAYMENT OF CLAIMS
Vendor Name Department 1 Proj Name Deacrtption Acct# / Proj Code Amount Check N
1Jm IxJZt
TRI SIGNAL INTEGRATION INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 420.00
Check Total: 420.00 AP- 00081203 MW
TRUCKEE OVERHEAD DOOR INC HEAVY MAINT BUILDINGS 1004 - 6041 203.00
Check Total: 203.00 AP- 00081204 MW
U S BANK CORPORATE UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 10.00
U S BANK CORPORATE UNDERGROUND REP TRAVEUMEETINGS 1001 - 6200 319.66
U S BANK CORPORATE PUMPS SAFETY /EQUIP /PHY 1002 - 6075 12.03
U S BANK CORPORATE ELECTRICAL SHOP FILTER EQ/BLDG 1003 - 6023 153.14
U S BANK CORPORATE ELECTRICAL SHOP BIOSOL EQUPIBLDG 1003 - 6653 411.50
U S BANK CORPORATE OPERATIONS OFFICE SUPPLIES 1006 - 4820 188.89
U S BANK CORPORATE OPERATIONS GROUNDS & MNTC 1006 - 6042 312.48
U S BANK CORPORATE OPERATIONS TRAVEUMEETINGS 1006 - 6200 378.44
U S BANK CORPORATE LABORATORY LAB SUPPLIES 1007 - 4760 11.57
U S BANK CORPORATE LABORATORY OFFICE SUPPLIES 1007 - 4820 31.12
U S BANK CORPORATE LABORATORY LABORATORY EQUIP 1007 - 6025 6.14
U S BANK CORPORATE BOARD OF DIR OFFICE SUPPLIES 1019 - 4820 16.93
vo
iti S BANK CORPORATE BOARD OF DIR TRAVEUMEETINGS 1019 - 6200 425.00
U S BANK CORPORATE ADMINISTRATION OFFICE SUPPLIES 1021 - 4820 2.32
U S BANK CORPORATE ADMINISTRATION TRAVEUMEETINGS 1021 - 6200 25.16
U S BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 554.00
U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 1022 - 6670 22.15
U S BANK CORPORATE DIO TRAVEUMEETINGS 1027 - 6200 6.00
U S BANK CORPORATE DIAMOND VLY RNCH DUES /MEMB /CERT 1028 - 6250 40.00
U S BANK CORPORATE DIAMOND VLY RNCH TELEPHONE 1028 - 6310 59.99
U S BANK CORPORATE ENGINEERING GASOLINE 1029 - 4610 17.38
U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 1029 - 4820 61.82
U S BANK CORPORATE ENGINEERING TRAVEUMEETINGS 1029 - 6200 102.36
U S BANK CORPORATE ENGINEERING DUES /MEMB /CERT 1029 - 6250 30.00
U S BANK CORPORATE ENGINEERING SUPPLIES 1029 - 6520 79.90
U S BANK CORPORATE INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 44.68
U S BANK CORPORATE CUSTOMER SERVICE GASOLINE 1038 - 4610 28.89
U S BANK CORPORATE CUSTOMER SERVICE TRAVEUMEETINGS 1038 - 6200 124.88
User: THERESA
Report: OH PMT CLAIMS BK
Page: 12
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name Department / Pro) Name
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE UNDERGROUND REP
U S BANK CORPORATE PUMPS
U S BANK CORPORATE ELECTRICAL SHOP
U S BANK CORPORATE LABORATORY
U S BANK CORPORATE LABORATORY
U S BANK CORPORATE LABORATORY
U S BANK CORPORATE BOARD OF DIR
U S BANK CORPORATE ADMINISTRATION
U S BANK CORPORATE ADMINISTRATION
U S BANK CORPORATE ADMINISTRATION
U S BANK CORPORATE HUMAN RESOURCES
p S BANK CORPORATE DIO
ty S BANK CORPORATE ENGINEERING
U S BANK CORPORATE ENGINEERING
U S BANK CORPORATE ENGINEERING
U S BANK CORPORATE ENGINEERING
U S BANK CORPORATE ENGINEERING
U S BANK CORPORATE INFORMATION SYS
U S BANK CORPORATE CUSTOMER SERVICE
U S BANK CORPORATE CUSTOMER SERVICE
U S BANK CORPORATE CUSTOMER SERVICE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
U S BANK CORPORATE FINANCE
PAYMENT OF CLAIMS
Description Acct# / PsoJ Code
GASOLINE 1039 - 4610
SUBSCRIPTIONS 1039 - 4830
TRAVEL/MEETINGS 1039 - 6200
DUES /MEMB/CERT 1039 - 6250
SUPPLIES 2001 - 6520
SAFETY /EQUIP/PHY 2002 - 6075
SHOP SUPPLIES 2003 - 6071
LAB SUPPLIES 2007 - 4760
OFFICE SUPPLIES 2007 - 4820
LABORATORY EQUIP 2007 - 6025
OFFICE SUPPLIES 2019 -4820
OFFICE SUPPLIES 2021 - 4820
TRAVEUMEETINGS 2021 - 6200
INCNTV & RCGNTN 2021 - 6621
PERSONNEL EXPENS 2022 - 6670
TRAVEUMEETINGS 2027 - 6200
GASOLINE 2029 - 4610
OFFICE SUPPLIES 2029 - 4820
TRAVEUMEETINGS 2029 - 6200
DUES /MEMB /CERT 2029 - 6250
SUPPLIES 2029 - 6520
TRAVEUMEETINGS 2037 - 6200
GASOLINE 2038 -4610
SMALL TOOLS 2038 - 6073
TRAVEUMEETINGS 2038 - 6200
GASOLINE 2039 - 4610
SUBSCRIPTIONS 2039 - 4830
TRAVEL /MEETINGS 2039 - 6200
DUES /MEMB /CERT 2039 - 6250
UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742
Amount Check Num
33.19
54.50
277.20
55.00
50.00
12.02
699.77
11.56
31.10
6.13
16.92
2.32
76.75
554.00
22.15
6.00
17.38
61.81
296.26
217.00
79.90
44.67
28.88
172.40
1,857.07
33.19
54.50
313.69
55.00
Check Total: 8.816.79 AP- 00081207 MW
400.20
Check Total: 400.20 AP- 00081208 MW
User: THERESA
Report: OH_PMT_CLAIMS BK
Page: 13
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
UNIVERSAL PROPANE INC
USA BLUE BOOK
USA BLUE BOOK
USDA FOREST SERVICE
VOLTL, JULIE
VOLTL, JULIE
VOSS TECHNOLOGY
VOSS TECHNOLOGY
WATER EDUCATION FOUNDATION
WATER EDUCATION FOUNDATION
WAXIE SANITARY SUPPLY
WAXIE SANITARY SUPPLY
WEDCO INC
WEDCO INC
WEDCO INC
WEDCO INC
WEDCO INC
WESTERN BOTANICAL SERVICES
WESTERN ENVIRONMENTAL
WESTON, JACKIE M
PAYMENT OF CLAIMS
Department / Proj Name
GEN & ADMIN
HEAVY MAINT
PUMPS
ENGINEERING
CUSTOMER SERVICE
CUSTOMER SERVICE
LABORATORY
LABORATORY
ADMINISTRATION
ADMINISTRATION
FINANCE
FINANCE
ELECTRICAL SHOP
ELECTRICAL SHOP
ELECTRICAL SHOP
ELECTRICAL SHOP
ELECTRICAL SHOP
ENGINEERING - SNOWSHOE DITCH R
LABORATORY
Description
PROPANE
BUILDINGS
WELLS
REGLTRY OP PRMTS
TRAVEUMEETINGS
TRAVEUMEETINGS
LAB SUPPLIES
LAB SUPPLIES
DUES /MEMB /CERT
DUES /MEMB /CERT
JANITORIAL SUPPL
JANITORIAL SUPPL
BUILDINGS
SHOP SUPPLIES
WELLS
PUMP STATIONS
SHOP SUPPLIES
SNOSHU REPAIR
MONITORING
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
Acct# / Proj Code
1000 - 6360
1004 - 6041
2002 - 6050
2029 - 6650
1038 - 6200
2038 - 6200
1007 - 4760
2007 -4760
1021 - 6250
2021 - 6250
1039 - 6072
2039 - 6072
1003 - 6041
1003 - 6071
2003 - 6050
2003 - 6051
2003 - 6071
1007 - 6110
Check Total:
Amount Check Num Type
1,939.04
1.939.04 AP- 00081209 MW
254.35
1,761.78
Check Total: 2.016.13 AP- 00081210 MW
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 7075 - SNOBLO
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
29,292.28
29.292.2@ AP- 00081211 MW
43.02
43.01
86.03 AP- 00081212 MW
80.40
98.15
178,55 AP- 00081213 MW
250.00
250.00
500.00 AP- 00081214 MW
358.74
358.50
717.24 AP- 00081216 MW
308.01
21.85
334.89
83.70
90.39
838.84 AP- 00081217 MW
4,160.00
4.160.00 AP- 00081218 MW
120.00
120.00 AP- 00081219 MW
200.00
200,00 AP- 00081220 MW
User: THERESA
Report OH PMT CLAIMS BK
Page: 14
Current Date: 12/29/2011
Current Time: 12:36:14
Vendor Name
Department / Proj Name
PAYMENT OF CLAIMS
Description
Acctd / Proj Code
-002
Grand Total:
Amount Check Num Intl
1,151,988.43
1'151'988•43+
23.98 -
439.00-
3'369 -r;1-
1'148'156.04 *+
User: THERESA
Report: OH_PMT CLAIMS BK
Page: 15
Current Date: 12/29/2011
Current Time: 12:36:14
(_ a
�, Tahoe , P.U.D. 001 9:17 PM - -rag / - -leg: CI, �1CC CQSTTIE - - - -jd : 49 291 #43155 - - -- .35 > - -it id: Q RE - --
Check Payee ID. Payee Nate
P200080933 V21903
SAKI -HJT CO INC
GRAND TOTALS:
Total Void Achim Written
Total Void Hand Written
Total Mactd re Written
Total Hand Written
Total Reversals
Tbtal Cancelled
Total EFI
Total. E PAYs
GRAND TOTAL
Date Check Pmunt Type ate Rel Tb Nate
12/01/11
23.98 RV TR Reversed
0.00
0.00
0.00
0.00
23.98
0.00
0.00
0.00
23.98
Narter of Q dts Processed:
N rber of Checks Prooessed-
NutLe . of (lecks Pxooessed-
Nurber of Qhedcss Processed:
Hither of Checks Processed•
Niter of Checks Processed.
Natter of EFTs Processed.
It.nter of EPAYs Processed:
0
0
0
0
1
0
0
0
South Tahoe P.U.D. 12/14 11 VOID, TYPED & REVE D A/P CHD�C REGISTER 1
MI), DEC 14, 2011, 8:44 AM m : - -leg: CL JL - -- -hoc: CNSI E - -- -dab: 492870 #J791--- -pmg: BK200 <1.35 > - -repot id: --
Check Rayee ID.
AP00080654 V40421
AP00081031 T1378
Payee Bane
EL DCRADO CTINIY
BRIAN
GRAND TOTALS:
'Ibtal Void ! Chide Written
Ibtal Void Haul Written
Ibtal Machine Written
Ibtal Hand Written
Tbta1 Reversals
Tbtal Cancelled
'Ibtal Era
Tbtal EPAYs
GRAND TOTAL
Date Cheer Fm^tmt Type Subs Ref Tb l\bte
11/03/11
12/15/11
39.00 RV TR Reversed
400.00 RV TR PA Reversed
0.00
0.00
0.00
0.00
439.00
0.00
0.00
0.00
439.00
arber of Checks Processed:
Nutter of Checks Processed:
amber of Checks Processed:
Natter of Checks Processed:
Natter of Checks Prncessed-
N zrber of Checks Processed:
/Amber of airs Processed:
Nurber of EPAYs Processed:
0
0
0
0
2
0
0
0
IC.10or
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
Payment of Claims American Express •FT
GEN & ADMIN - VALVES INVENTORY
GEN & ADMIN - METERS,ETC INV
GEN & ADMIN - METERS,ETC INV
PUMPS - WELLS
UNDERGROUND REP - SMALL TOOLS
UNDERGROUND REP - SMALL TOOLS
UNDERGROUND REP - PIPE /CVRS/MHLS
HEAVY MAINT - SECONDARY EQUIP
PUMPS - SHOP SUPPLIES
OH_PAY_CLAIMS_AE - OH Payment of Claims AmerEx <1.00>
THERESA - Theresa Sherman
Acct#/Proj Code
2000 - 0404
2000 - 0402
2000 - 0402
2002 - 6050
2001 - 6073
2001 - 6073
2001 - 6052
1004 - 6022
2002 - 6071
Report Total:
Amount
Inv #: 15047612 2,294.17
Inv #: 15078094 1,936.40
Inv #: 15078094- 2,829.52
Inv #: 15112347 423.55
Inv #: 35094625 262.20
Inv #: 35094625- 221.54
Inv #: 35107178 974.19
Inv #: 35107194 475.37
Inv #: 35108068 151.38
9,568.32
12/29/2011
12:36:56
-98-
4
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Chest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 16a.
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE:. January 5, 2012
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: False Claims Act Case: United States, the States of California, Delaware,
Florida, Nevada, and Tennessee and the Commonwealths of Massachusetts and
Virginia ex rel. John Hendrix v. J -M Manufacturing Company, Inc. and Formosa Plastics
Corporation, U.S.A., Civil Action No. ED CV06-0055 -GW, United States District Court for
the Central District of California.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTT •
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES = NO
- 9-
CATEGORY: Water
-100-
South Tahoe
Public Utility District
General Manager
Richard H. Sotbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544-6474 • Fax 530 541 -0614 • www stpud.us
BOARD AGENDA ITEM 16b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct Staff.
DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session
may be held for conference with legal counsel regarding existing litigation: Los Angeles County
Superior Court, Case No. BC459943, State of Nevada, et al. v. J -M Manufacturing, et al.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
-101-
CATEGORY:
-102-
South Tahoe
Public Utility District
General Manager
R cichar4 ft wig
Directors
Chris Cefalu
James R Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe* CA 96150 -7401
Phone 53054+ 6474• Fax 530 541 -0614• wwwstpud.us
BOARD AGENDA ITEM 16c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
Nancy Hussmann, Human Resources Director
MEETING DATE: January 5, 2012
ITEM - PROJECT NAME: Consideration of Public Employee Appointment:
Labor Negotiator
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code,
Closed Session may be held for consideration of appointment of a negotiator.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTT
GENERAL MANAGER: YES ! ! -- NO
CHIEF FINANCIAL OFFICER: YES NO
-103-
CATEGORY: General
-104-