09-15-11SOUTH TAHOE PUBLIC UTILITY DISTRICT
Richard Solbrig, General Manager
Paul Sciuto, Assistant General Manager
Dale Rise, President
Chris Cefalu, Director
BOARD MEMBERS
James R. Jones, Director
Mary Lou Mosbacher, Vice President
Eric W. Schafer, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 15, 2011
MINUTES
BOARD OF DIRECTORS:
President Rise, Directors Cefalu, Jones, Schafer.
Director Mosbacher was absent.
STAFF:
Solbrig, Sharp, Sciuto, Hughes, Brown, Thiel, Hussmann, Cocking,
Bledsoe, Nolan, Attorney Herrema
GUESTS:
David Marcetti/DLM Designs, Harold Hutson/Hutson Construction,
Chris Harris, Kelly Sheehan, John Runnels, Claude Gunsch
ROLL CALL
John Runnels led the pledge to the flag. PLEDGE OF ALLEGIANCE
Chris Harris reported he purchased a multi -unit complex property COMMENTS FROM THE
in distress located at 1029 Shepherds Drive. The account had AUDIENCE
delinquent water and sewer amounts due, and were sent to tax
rolls. He stated he is agreeable to paying for usage, but requested
the punitive fees (late fees and penalties) be removed. This request
will be agendized for the October 6 Board meeting for further
consideration.
Harold Hutson, the paving contractor who was awarded the
asphalt patching services bid, requested reconsideration of
termination of his contract. Attorney Herrema clarified that the
Board has not terminated the contract through formal Board
action as of yet. This item will be agendized for a future Board
meeting for further consideration.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 2
Moved Schafer / Second Jones / Mosbacher Absent / Passed CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. Union Life & Long Term Disability Policies - Approved change
of insurance carrier for union life and long term disability
policies to Reliance Standard, effective October 1, 2011;
b. Centrifuge #1 Rebuild - (1) Authorized exception to bidding
procedures as outlined in the Purchasing Policy for a sole
source purchase, and requirement for compatibility with
existing equipment; and (2) Approved purchase of parts and
labor from GEA Westfalia Separator Division, in the amount of
$19,812.80;
c. Trimble GeoXH GPS Receiver (2) - (1) Made finding that it is
required that the District purchase Trimble GeoXH handheld
GPS receivers in order to be compatible with the District's
GIS protocols and procedures and the District's existing Trimble
receivers, which were purchased from California Survey and
Drafting; (2) Waived bidding procedures, as outlined in the
Purchasing Policy, for equipment requiring compatibility with
existing equipment and to be purchased from existing supplier;
and (3) Approved purchase of two (2) Trimble GeoXH handheld
GPS receivers from California Survey and Drafting, in the amount
of $22,714.82;
d. Snowshoe/Millich Slope and Bijou Sewer Relocates - Approved
Change Order No. 1 to White Rock Construction in the amount
of $39,950;
e. 2011 Grizzly Mountain Waterline Project - Approved Change
Order No. 5 to Burdick Excavating Co. Inc., in the amount of
$51,994.35;
f. 2012 Wildwood Waterline Replacement Project - Authorized
Task Order to Kennedy Jenks Consultants for planning and
design, in the amount of $122,297.
ITEMS FOR BOARD ACTION
Seven proposals were received in response to the RFPs for an ARC FLASH HAZARD
arc flash hazard assessment for the Al Tahoe, Bijou, Tahoe Keys, ASSESSMENT
and Johnson sewer pump stations; and for the Bay View,
Glenwood, Al Tahoe, and South Upper Truckee water wells.
Staff evaluated all proposals based on completeness of the
proposal, qualifications of the firm, schedule, and past
performance, and recommended awarding the proposal
to Lewellyn Technology.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 3
It was noted that the EI Dorado County Water Agency provided ARC FLASH HAZARD
$40,000 for arc drives for District's water facilities. Since this Task ASSESSMENT
Order is only for $17,108, the remaining funds will be used for
assessments on other water facilities, as there are many left to
be done (approximately 70 others).
Moved Cefalu / Second Rise / Mosbacher Absent / Passed
to authorize Task Order to Lewellyn Technology to furnish the
Arc Flash Hazard Assessment for a cost not to exceed $17,108.
Staff has been working in conjunction with the Lake Tahoe Basin
Management Unit of the United States Forest Service (USFS) to
secure a Special Use Permit (SUP) for the sewer facilities that
have been installed on USFS lands. The permit will allow for
continued maintenance of the existing facilities and allow
District crews to make repairs on the facilities when needed.
Paul Sciuto reported a draft copy of the SUP was included with
the agenda for review. There will be minor revisions as the District
finalizes the permit with the USFS. The estimated yearly permit fees
for 2012 are approximately $40,000, based on a per acre cost of
$325.93 for El Dorado County. The District has facilities or access
roads on USFS land without easements on approximately 120.7
acres. The term of the permit is for 30 years (expires 12/21/2041)
and is not renewable. An application for a new permit must be
submitted at least 6 months prior its expiration.
Staff will discuss the following concerns raised by Board members
with USFS staff:
- The requirement to wash all equipment after exiting, and prior
to entering other areas (due to concerns about introducing
invasive species);
- Ensure the rules being imposed are not more stringent than the
rules the USFS applies to itself;
- An administrative appeal process should be included;
- The fee escalation clause is not known, and should be similar to
the rates applied to others.
Moved Schafer / Second Cefalu / Mosbacher Absent / Passed
to authorize approval and execution of the United States Forest
Service Special Use Permit for all District sewer facilities, with minor
revisions by staff.
UNITED STATES FOREST
SERVICE SEWER SPECIAL
USE PERMIT
Moved Schafer / Second Cefalu / Mosbacher Absent / Passed PAYMENT OF CLAIMS
to approve payment in the amount of $1,211,035.52.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 4
Water and Wastewater Operations Committee: The committee STANDING COMMITTEE
met on September 12 . Minutes of the meeting are available REPORT
upon request. A project tour was included as part of the meeting
and some of the candidates for the Board election attended.
Director Jones reported ENS Resources (the District's Washington BOARD MEMBER REPORTS
D.C. representatives) will attend the October 6 Board meeting.
He also voiced his displeasure with the articles and blogs that have
been written about the District and staff. Director Cefalu reported
such articles foster transparency, creates robust discussions, and
should be encouraged.
Director Jones reported he attended the September 14 agency EL DORADO COUNTY
board meeting. The main topic of discussion was regarding WATER AGENCY
development of a four year plan and how to relay the plan to the PURVEYOR REPORT
public. The next meeting will be held at their new office location.
Richard Solbrig reported on three items: GENERAL MANAGER
1) Four proposals were received for legal services for Human REPORTS
Resources. Interviews will be held September 27.
2) Lukins is supportive of participating in the pre -application
grant process from California Department of Public Health (to
replace waterlines and provide meters for all its customers).
3) Director Mosbacher attended the Alpine County Board of
Supervisors meeting and indicated support for the Cal Trout Wild
and Scenic Designation for the Upper Truckee River. In hindsight,
she requested a letter be sent to clarify that the District did not
actually have a position on this since there are no District facilities
located in the area. A letter of clarification will be sent.
Director Schafer commented on an item that was on the Consent BOARD MEMBER REPORT
Calendar (Union Life & Long Term Disability Policies). The District's
current insurance carrier had proposed a 50% increase. He recog-
nized BB&H for their efforts, as well as work by Nancy Hussmann,
in saving the District approximately $20,000 by recommending the
insurance carrier be changed to Reliance Standard.
Attorney Herrema stated a Special Board Meeting would be
necessary to consider the requests raised by Harold Hutson at the
beginning of the Board meeting. September 21, at 10:00 a.m.
was proposed.
STAFF REPORT
It was noted that the Addendum to this agenda, related to the CORRECTIONS TO THE
paving services provided by Harold Hutson, was removed from AGENDA
the agenda.
REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 5
Richard Solbriq reported the Lahontan Board approved the
discharge permit for Alpine County and agreed to all terms
as requested by staff.
GENERAL MANAGER
REPORT
3:05 P.M. ADJOURNMENT
Dale Rise, Board President
South Tahoe Public Utility District
ATTEST: - C
Kathy Sharprk of the Bard
South Tahoe Public Utility District
DATE: 9 - 1 s--
BOARD OF DIRECTORS MEETING
GUEST SIGN -IN SHEET
IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY,
NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.
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