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10-06-11SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Dale Rise, President Chris Cefalu, Director BOARD MEMBERS Mary Lou Mosbacher, Vice President James R. Jones, Director Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT OCTOBER 6, 2011 MINUTES BOARD OF DIRECTORS: ROLL CALL President Rise, Directors Cefalu, Jones, Mosbacher, Schafer STAFF: Solbrig, Sharp, Sciuto, Hughes, Thiel, Hussmann, Bledsoe, Morse, Ryan, Hoggatt, Johnson, Attorney Kvistad GUESTS: Charlie Solt/Stationary Engineers, Kathryn Reed/Lake Tahoe News, Eric Sapirstein & David French/ENS Resources, Mary Kortge, Randy Vogelgesang, Kelly Sheehan, John Runnels, Ken Curtzwiler Kathy Sharp led the pledge to the flag. Charlie Solt, Stationary Engineers, Local 39, reported a complaint against a Board member was received and investigated. He urged the Board to review the matter and take appropriate actions. Ken Curtzwiler added to comments regarding the investigation. Richard Solbrig responded the investigation was completed and a preliminary report has been issued. Final recommendations will be discussed with the Board at the October 20 Board meeting. Consent Item i. (Regular Board Meeting Minutes: September 15, 2011) was removed for a correction. They will be included on the next meeting agenda for consideration. Moved Mosbacher / Second Rise / Passed Unanimously to approve the Consent Calendar as amended: PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE - 2 a. Rejected liability claim against STPUD received from Anna Dawn Armstrong; b. Rejected liability claim against STPUD received from Johnny Burkes; c. Diamond Valley Ranch Permitting Assistance - Increased the contract ceiling to Purchase Order P22728 for additional environmental permitting services, in the amount of $24,570; d. 201 1 Snowshoe / Millich Slope and Bijou Sewer Relocations - Approved Change Order No. 2 to White Rock Construction in the amount of $24,007; e. 2010 Filter Rehabilitation - Approved proposal from Brown & Caldwell for design services, in the amount not to exceed $19,747.40; f. 2010 North Apache Booster Station Project - Approved Change Order No. 3 to Thomas Haen Co. Inc., in the amount of $5,280.80; g. 2011 Grizzly Mountain Booster Station Project - Approved Change Order No. 2 to Thomas Haen Co. Inc., in the amount of $29,282; h. Approved Regular Board Meeting Minutes: September 1, 2011; i. Consent item removed; j. Approved Special Board Meeting Minutes: September 21, 2011. CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION Staff reported Mr. Harris purchased a multi -unit complex. The account had delinquent water and sewer amounts due that were sent to tax rolls due to non-payment on the account. Mr. Harris requested relief from the late fees and penalties for two fiscal years. Moved Schafer / Second Jones /Mosbacher Voted No / Passed to follow policy and assess Mr. Harris the total costs of services, including penalties and fees. Staff was directed to look into other avenues that might be available to assist Mr. Harris. REQUEST TO APPEAR BEFORE THE BOARD RE: 1029 SHEPARDS DRIVE - WATER AND SEWER PENALTIES AND LATE FEES REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE - 3 Currently, the District requires a written notice of intent to disconnect a customer's water and/or sewer service five working days prior to the proposed disconnection date by certified mail. The requirement of issuing notices by certified mail is costly and inefficient as many of these notices are returned and are re -sent by regular mail. This change is estimated to save approximately $12,000 per year. Moved Schafer / Second Cefalu / Passed Unanimously to enact Ordinance No. 536-11 amending Section 6.6.1 of the Administrative Code regarding the disconnection of services and superseding Ordinance No. 480-02 in its entirety. Moved Cefalu / Second Schafer / Passed Unanimously to approve payment in the amount of $3,864,181.09. Eric Sapirstein, ENS Resources, gave a presentation recapping accomplishments achieved with assistance from federal lobbying efforts, and reviewed future priorities and expectations. Comments from the Board, staff, and audience members were heard and discussed. Water and Wastewater Operations Committee: The committee met October 3. Minutes of the meeting are available upon request. Director Schafer reported on a poor asphalt patching job that was done on Pioneer Trail. Director Mosbacher reported: on her satisfaction with a budget reduction memo sent by Richard Solbrig; and a request received from a fire chief to install a knox box at Luther Pass Pump Station. Director Rise reported the El Dorado County Board of Supervisors sent an invitation to attend their public meeting at the City Council Chambers on October 11. The October 12 regular meeting was cancelled. Richard Solbriq reported: BB&K was the law firm selected to assist with human resources and personnel issues; sent a memo to staff calling for a 10% reduction in their budgets; and Lukins con- solidation grant pre -application was sent. DISCONNECTION OF SERVICES PAYMENT OF CLAIMS PRESENTATION: FEDERAL LEGISLATIVE ADVOCACY UPDATE FOR 2011/2012 STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS EL DORADO COUNTY WATER AGENCY REPORT GENERAL MANAGER REPORTS REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE - 4 Assistant General Manager / Engineer: Paul Sciuto reported: STAFF REPORT staff met with the USFS and are proceeding with finalization of the special use permit; that 140 meters have been installed by crews to date; and gave an update on the emergency declared at September 15 meeting re: asphalt patching services. 3:45 P.M. ADJOURNMENT Dale Rise, Board President South Tahoe Public Utility District ATTEST: ft Li nc) 2 Kathy Sharp,,rk of the Board South Tahoe Public Utility District DATE: BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET 10- IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.