01-15-90 SpecialMINUTES
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 15, 1990
The Board of Directors of the South Tahoe Public Utility District
met in a special session, January 15, 1990, 4:00 PM, City Council
Chambers, 1900 Lake Tahoe Boulevard.
BOARD OF DIRECTORS:
Chairman Mason, Directors Walker,
Sinclair, Pierini, Onysko
STAFF:
Cofer, Baer, Fischer, Mamath,
Schroeder, Bonnet, Schrempp,
Cartwright, Gilbert, Tiran, Swain,
Curtis, Taylor, Hydrick, Carrion,
Attorney Weidman
GUESTS:
Andy Hauge/Harland Bartholomew,
Richard Solbrig/Carollo Engineers,
Doug Thomas/Local Carpenter's Union
Representative, Keith Klein/City
Council, Jim Jones
None
None
None
Moved Walker/Second Sinclair/
Passed Unanimously to approve the
January 4, 1990 Regular Board Meeting
minutes.
None
ROLL CALL
COMMENTS FROM THE AUDIENCE
CORRECTIONS/ADDITIONS TO AGENDA
OR CONSENT CALENDAR
CONSENT CALENDAR
APPROVAL OF BOARD MINUTES
BOARD MEMBER COMMITTEE REPORTS
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990 PAGE - 2
1/05/90 - 2:00 PM, Plant Expansion
Bid Opening
1/11-12 - Lahontan Board Mtg/Waste
Discharge Permit-Plant
Expansion 7.7 MGD
1/15/90 - 1:00 PM, Scoping Meeting/
Fallen Leaf Lake Modifica-
tion Project at City
Council Chambers.
Manager:
Manager Cofer reported on the
following:
1) Meeting with two County Water
Agency supervisors to discuss
possible funding for additional
water wells. There will be a
2/14/90 Water Agency Meeting to
discuss and make a decision on
the District's request.
Supervisor Cefalu said he would
look into a no-interest or low-
interest loan for the District.
Director Sinclair will attend the
2/14/90 meeting with Manager Cofer.
2) Hearing on Federal Legislation
water litigation resolution scheduled
for 2/6/90 in Washington D.C.
3) Retreat changed to February 10,
1990.
Attorney:
Attorney Weidman reported he had been
working on:
1) The last two items on the Agenda
(Redevelopment and Award of Contract/
Plant Expansion Project);
2) The two Eminent Domain Matters.
3) The Schwake Conference which is
scheduled for 10:00 AM in Sacramento,
1/16/90.
Program Managers:
Kay Taylor, Accountant, presented the
1989-90 Mid-Year Budget Review. She
said this was the first time District
PAST MEETINGS
STAFF REPORTS
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990 PAGE - 3
Staff had prepared a mid-year
budget review and she would welcome
comments from the Board if they had
any.
STAFF REPORTS (Cont.)
Shop Steward:
No report.
ITEMS FOR BOARD ACTION
Moved Walker/Second Pierini/Passed
Unanimously to approve payment in
the amount of $295,465.90.
PAYMENT OF CLAIMS
Presented by Greg Schrempp.
Moved Sinclair/Second Walker/Passed
Unanimously to initiate disconnec-
tion procedures on the following
properties:
WATER DISCONNECTIONS IN
ACCORDANCE WITH ORDINANCE NO. 394
A)
3452 Lake Tahoe Blvd.
(APN 27-090-221) - Failure to
install backflow protection;
B)
3923 Pioneer Trail
(APN 29-170-031) - Failure to
install backflow protection.
Presented by Rich Tiran.
DISTRICT VEHICLE BID NO. 89-90-18
At the request of Director Pierini,
a policy regardig the color of
District vehicles will be considered
at the next regular Board meeting.
Moved Sinclair/Second Pierini/Passed
Unanimously to award bid for one (each)
Flat-bed 4 WD/$18,224.64, Fleetside
4 WD Pickup/S14,707.76, & Dump Truck/
$29,445.63 to South Shore Motors.
Presented by Carol Swain.
Moved Sinclair/Second Walker/Passed
Unanimously to Authorize Execution
of Agreement by District General
Manager.
BACK-UP COMPUTER SYSTEM USE
AGREEMENT WITH THE CITY OF
HERMOSA BEACH
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990
Presented by Manager Corer.
Manager Cofer answered questions
regarding labor/overhead costs
from Board members.
PAGE - 4
EMERGENCY RETENTION BASIN SEALING
PROJECT
Discussion followed.
Moved Sinclair/Second Pierini/
Passed Unanimously to Authorize
Amendment No. 3 to John Carollo
Engineers' Task Order 7G in an
amount not to exceed $27,770.
Presented by Bob Baer.
Discussion followed. Richard
Solbrig, Carollo Eng., responded
to questions from Board members
& explained the reasons for these
additional costs: Re-design of
the pumping system from electrical
to propane; electrical modifications
& design and incorporation of a new
tank in lieu of relocating the exist-
ing tank.
LUTHER PASS SPILL CONTAINMENT
PROJECT
Moved Sinclair/Second Pierini/Passed
Unanimously to Authorize Amendment
No. 1 to John Carollo Engineers Task
Order 11 in an amount not to exceed
$4,090.
4:45 PM
PUBLIC HEARING:
Chairman Mason opened the Public
Hearing.
Consultant, Anders Hauge, commented
and responded to questions from
Board Members and reviewed various
aspects of the Project, such as:
Land coverage, fees, visual effects,
stabilization, noise/vibration
problems, and other alternatives
if this project did not proceed.
LUTHER PASS PUMP STATION SPILL
CONTAINMENT PROJECT:
ENVIRONMENTAL ASSESSMENT
Keith Klein, City Councilman, gave
suggestions to Board regarding
mitigation.
PUBLIC COMMENT
5:53 PM
CLOSE HEARING
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990
PAGE -
Moved Pierini/Second Sinclair/
Passed Unanimously to determine
that, with mitigation incorporated
into the project, there is no
significant impacts and certified
the Negative Declaration.
BOARD ACTION (Public Hearinq)
Moved Pierini/Second Walker/
Sinclair Voted No/Passed to select
the Proposed Project - Luther Pass
Pump Station Spill Containment
Project.
Presented by Manager Corer.
Bob Baer reported on District
Staff meetings with School
District Staff and City Staff
for discussion of using their
property for well sites.
Chairman Mason said two supervisors
looked favorably on using County
property sites and suggested a
meeting with County staff to discuss
the matter.
DISTRICT WATER SUPPLY
Moved Sinclair/Second Walker/Passed
Unanimously to authorize sending
a $350,000 funding letter request to
the E1 Dorado County Water Agency.
Attorney Weidman discussed the
bids for this project, and
reviewed the irregularities
within the low bid and the other
bids.
7.7 MGD PLANT EXPANSION:
BAR SCREEN RAS PUMP STATION
MODIFICATIONS AND ODOR CONTROL
IMPROVEMENTS
A lengthy discussion/question/
answer session followed.
Director Walker stated he wished
to clarify his position with the
Union. He said he had been affili-
ated with the Union for many years,
but said he would never join one if
he didn't need it. He said the
Union did not come first with him,
he said what came first was to assure
men (working on the project) would
receive the salary they were supposed
to get (prevailing wage rates).
5
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SPECIAL BOARD MEETING MINUTES - JANUARY 15 1990
Doug Thomas from the Local
Carpenters Union questioned
the costs of the electrical
contractor and whether or not
they were included in the Haen
bid.
PAGE - 6
7.7 MGD PLANT EXPANSION:
BAR SCREEN RAS PUMP STATION
MODIFICATIONS AND ODOR CONTROL
IMPROVEMENTS (Cont.)
Attorney Weidman stated the lower
dollar amount for electrical costs
was included in the Haen bid, but he
had failed to have his wife change
the name of the sub (to match the
dollar amount).
Director Walker questioned the Haen
affidavit regarding the electrical
subcontractor costs in his bid.
Director Walker also requested a
certified payroll accompany each
payment request covering labor costs.
Attorney Weidman assured Director
Walker that if the Contract was
awarded to Mr. Haen the District
would not accept his progress
payment request unless he had
certified payrolls in.
Richard Solbrig added that
according to the Calif. Labor
Code, the District was allowed
to request the Certified Payrolls
but would have to allow a 2-week
"window", thereafter, the District
could withold fines in the amount
of $25.00/day per worker from the
Contractor,s pay.
Attorney Weidman told Director
Walker the District would probably
receive at least one progress pay-
ment request prior to this "window"
coming into effect. The result is,
the Contractor has to submit certi-
fied payrolls or the District is
not going to pay him. If he did
not submit them, he would be in
violation of the Contract.
Doug Thomas, questioned what the
Board would do if he approached the
Board with the information that the
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990, PAGE - 7
Contractor had "x" number of
of carpenters on the job and he
had monitored the job and could
prove this information was
incorrect?
7.7 MGD PLANT EXPANSION:
BAR SCREEN RAS PUMP STATION
MODIFICATIONS AND ODOR CONTROL
IMPROVEMENTS (Cont.)
Attorney Weidman told Mr. Thomas
that whoever had this knowledge
could come before the Board and
present this information and the
Board would investigate the in-
formation presented.
Attorney Weidman assured Mr. Thomas
he had the right to come before the
Board and present his monitoring
results.
Moved Onysko/Second Pierini/Walker
Abstained/Passed to waive irre-
gularities and award Contract by
Adoption of Resolution No. 2505 to
Thomas Haen Co. - 7.7 MGD Plant
Expansion: Bar Screen Ras Pump
Station Modifications & Odor
Control Improvements.
Presented By Bob Baer.
Discussion followed. Chairman
Mason stated he had requested
District Staff perform some of
the Construction Managment tasks
during construction.
CAROLLO ENGINEERS TASK ORDER 17
FOR SERVICES DURING CONSTRUCTION
Moved Pierini/Second Walker/Passed
Unanimously to approve Carollo
Engineers Task Order 17 in the
amount of $17,900 for limited
services during construction.
1/16/90 - 10 AM, Schwake Settle- ment Conf. @ Sacramento
1/18/90 - 8:00 AM, Board Member's
Roles/Responsibilities
Seminar (Director Pierini
will attend)
1/18/90 - 10:00 AM, Scoping Mtg./
FLL Modifications
1/18/90 - CASA
NOTICE OF FUTURE MEETINGS
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SPECIAL BOARD MEETING MINUTES - JANUARY 15, 1990, PAGE - 8
1/29/90 - Lakeside Inn re Afford-
able Housing
1/29/90 - 4:00 PM, Workshop/Agenda
Items
2/01/90 - 4:00 PM, Regular Board Mtg.
2/10/90 - 8:15 AM, Adjourned Meeting
(Retreat-Meet at District)
2/14/90 - 10:00 AM, County Water
Agency @ Placerville
5:57 PM
6:07 PM
Pursuant to Government Code
Section 54956.9(b)2.(a) and
54956.9(c) 4. to:
6:43 PM
None
6:43 PM
NOTICE OF FUTURE MEETING (Cont.)
5-MINUTE BREAK
ADJOURNMENT TO EXECUTIVE SESSION:
REDEVELOPMENT - AUTHORIZE
VOTING/PARTICIPATION
RECONVENE TO OPEN SESSION
ACTION ON SUBJECT DISCUSSED
DURING EXECUTIVE SESSION
ADJOURNMENT
ROBERT MASON, CHAIRMAN OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTEST:
PAT A. MAMATH, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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Date:
BOARD MEET I'NG
PHONE NUMBER:
GUEST SIGN-IN SHEET: (please print)
NAME:
ADDRESS:
NOTE: COMPLETION OF THE ABOVE INFO~TION IS VOLUNTARY AND NOT A
PRECONDITION FOR ATTENDANCE.
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