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AP 01-19-12SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 19, 2012 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W. Schafer, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Vice President Randy Vogelgesanp, Director Kell Sheehan, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE Note: President Schafer will participate in the meeting via teleconfence from the following location: Desert Springs, JW Marriott, 74855 Country Club Drive, Palm Desert, CA 92260 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non - agenda items that are within the subject matter jurisdiction of the District. No action can be taken on matters not listed on the agenda. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Request to Appear Before the Board re: Pg. 51 Public Records Request for Mailing Addresses for the District's Ratepayers (Brad Herrema) b. PUBLIC HEARING: Wildwood Waterline Pg. 55 Replacement Project and Bal Bijou Waterline Project (Pete Lavallee) Consider Request Received from John Runnels, Citizens Alliance for Responsible Government, to Furnish Customer Mailing Addresses, and if Available, E -mail Addresses (1) Hold a Public Hearing to Receive Comments on the Designation of the Wildwood Waterline Replace- ment Project and Bal Bijou Waterline Project as Substantially Complex; (2) Pursuant to the Facts Described in the Staff Report, Find the Project is Substantially Complex and Requires a 10% Retention Limit; and (3) Authorize Staff to Advertise for Construction Bids REGULAR BOARD MEETING AGENDA - JANUARY 19, 2012 PAGE - 2 c. Manhole & Sewer Line Protection Off Pg. 57 Country Club Near Upper Truckee River (Jim Hoggatt) d. Public Hearing: Manhole & Sewer Line Pg. 55 Protection off Country Club Near Upper Truckee River (Jim Hoggatt) e. Engineering Department 2012 Project Pg. 61 Priority List (Jim Hoggatt) f. 2012 Water System Optimization Plan Pg. 65 (Paul Sciuto) g. Postponement of Scheduled Capacity Pg. 67 Charge Increases (Paul Hughes) Continue Emergency Action (1) Hold a Public Hearing to Receive Comments on the Proposed Designation of the Manhole and Sewer Line Protection Project as Substantially Complex; and (2) Pursuant to the Facts Described in the Staff Report, Find the Project is Substantially Complex and Requires a 10% Retention Limit Approve Priorities Approve Proposal from Selected Consultant for Engineering Planning Services ( *A summary of proposals and staff recommendation to be provided prior to, and at the Board meeting) Discuss and Consider the Following Two Ordinances: (1) Ordinance 537 -12, an Ordinance of the South Tahoe Public Utility District Regarding Scheduled Increases in Water Capacity Charges and Amending Adminis- trative Code Section 3.1.49(e); and (2) Ordinance 538 -12, an Ordinance of the South Tahoe Public Utility District Setting Sewer Capacity Charges and Amending Adminis- trative Code Section 4.5.7 h. Payment of Claims Approve Payment in the Amount of Pg. 75 $1,184,730.91 i. Labor Negotiations Pg.89 (Richard Solbrig, Nancy Hussmann) Authorize Staff to Enter into Contract with Austris Rungis, IEDA, to Provide Labor Negotiations Services 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee Meeting of 01/16/12 (Jones /Vogelgesang ) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) REGULAR BOARD MEETING AGENDA - JANUARY 19, 2012 PAGE - 3 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken.) 11. STAFF / ATTORNEY REPORT (Discussions may take place; however, no action will be taken.) a. Diamond Valley Ranch 2012 Temporary Change (Brad Herrema) 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 01/11/12 - El Dorado County Water Agency Meeting 01/16/12 - Water and Wastewater Operations Committee Meeting 01/18/12 - ECC (Employee Communications Committee) Meeting 01/18/12 - CASA (California Association of Sanitation Agencies) Conference Future Meetings / Events 01/19/12 - 01/20/12 - CASA (California Association of Sanitation Agencies) Conference 01/24/12 - Noon - Board Workshop re: Water Meter Rates at District Office 01/30/12 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed. Three minute limit.) a. Pursuant to Government Code Section 54957(a) /Conference with Labor Pg. 99 Negotiators Agency Negotiators: General Manager, Board of Directors Employee Organization: Management Unit b. Pursuant to Government Code Section 54957(a) /Conference with Labor Pg. 101 Negotiators Agency Negotiators: General Manager, Board of Directors Employee Organization: Stationary Engineers, Local 39 14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ADJOURNMENT (To the next regular meeting, February 2, 2012, at 2:00 p.m.) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us ITEMS CONSENT CALENDAR JANUARY 19, 2012 REQUESTED ACTION a. Resolution for Bureau of Reclamation Water Grant Pg. 1 (Lynn Nolan) b. Land Preparation Equipment Pg.5 (Hal Bird) c. C -Line Hydro Request for Proposals (RFP) Pg. 11 (Ross Johnson) d. Cold Creek Filter Plant and Ralph Tank SEZ Pg. 25 Restoration Project (Julie Ryan) e. Headworks Replacement Project Pg.33 (Julie Ryan) f. Grizzly Mountain Booster Station Pg. 41 (John Thiel) g. Air Compressor (Trailer Mounted) Pg. 45 (Randy Curtis) Adopt Resolution No. 2903 -12 Approving Grant Funding for Water Meter Installation /Water Conservation Program Authorize Staff to Advertise for Bids for Two Pieces of Equipment, an Offset Disk Harrow and a Dolly -Type Ejection Scraper, that will Attach to the District's Existing Diamond Valley Ranch Tractor Authorize Staff to Call for a RFP for C -Line Hydro Feasibility Study and Possible Design (1) Approve Project Closeout Agree- ment and Release of Claims for Thomas Haen Company, Inc., and (2) Authorize Staff to File a Notice of Completion with the El Dorado County Clerk Approve Proposal from Carollo Engineers for Construction Support Services, in the Amount of $163,915 Approve Change Order No. 5 to Thomas Haen Co. Inc., in the Amount of $53,445 (1) Find Holt of California Bid to be Non - Responsive and Reject on that Basis; (2) Find Volvo Construction Equip & Services to be Non- Respon- sive and Reject on that Basis; (3) Waive Minor Irregularities of Bid from Edward R. Bacon Co.; and (4) Award Bid to the Lowest Responsive, Responsible Bidder, Edward R. Bacon Co., in the Amount of $21,541.38 CONSENT CALENDAR - JANUARY 19, 2012 PAGE - 2 h. Regular Board Meeting Minutes: Pg. 49 January 5, 2012 (Kathy Sharp) Approve Minutes (To be provided prior to, and at the Board meeting) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. *Backup materials relating to an open session item on this agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544 -6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. South Tahoe Public Utility District General Manager Richard H. So[brig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Greet Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Lynn Nolan, Grants Coordinator MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Resolution for Bureau of Reclamation Water Grant REQUESTED BOARD ACTION: Adopt Resolution No. 2903 -12 approving grant funding for water meter installation /water conservation program. DISCUSSION: Staff is requesting approval to submit a grant application to the Bureau of Reclamation WaterSMART grant program for the installation of 1,532 residential water meters and continuation of our water conservation program. Costs for these projects are approximately $1,500,000 grant funding and an additional $1,500,000 match requirement. SCHEDULE: Final application will be submitted January 19, 2012 COSTS: Match costs are associated with this item ACCOUNT NO: NA BUDGETED AMOUNT REMAINING: NA ATTACHMENTS: Resolution No. 2903 -12 CONCURRENCE WITH REQUESTED ACTIO GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES �'� NO -1- CATEGORY: Water -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION RESOLUTION NO. 2903 -12 BUREAU OF RECLAMATION WaterSMART: WATER AND ENERGY EFFICIENCY GRANT 2012 BE IT RESOLVED by the South Tahoe Public Utility District (STPUD) Board of Directors that the General Manager, Assistant General Manager and /or the Chief Financial Officer is hereby authorized and directed to sign and file, for and on behalf of the STPUD, a Financial Assistance Application for a financing agreement from the Bureau of Reclamation for the planning, design, and construction of the following project: 1. Installation of residential water meters and implementation of a water conservation program And; BE IT FURTHER RESOLVED that the STPUD hereby agrees and further does authorize the aforementioned representative or his /her designee to certify that the Agency has and will comply with all applicable state and federal statutory and regulatory requirements related to any financing or financial assistance received from the Bureau of Reclamation; and BE IT FURTHER RESOLVED that the STPUD Board of Directors supports the submission of an application under the Bureau of Reclamation WaterSMART Grant Program and certifies that STPUD is capable of the providing the amount of funding and in -kind contributions specified in the funding application; and BE IT FURTHER RESOLVED that STPUD will work with Reclamation to meet established deadlines for entering into a cooperative agreement. /// -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regularly scheduled meeting held on the 19th day of January, 2012, by the following vote: AYES: NOES: ABSENT: ATTEST: Kathy Sharp, Clerk of the Board -4- Eric Schafer, Board President South Tahoe Public Utility District South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 51'1 6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Hal Bird, Land Application Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Land Preparation Equipment REQUESTED BOARD ACTION: Authorize staff to advertise for bids for two pieces of equipment, an Offset Disk Harrow and a dolly -type Ejection Scraper, that will attach to the District's existing Diamond Valley Ranch tractor. DISCUSSION: This equipment will allow for land preparation of current and future agricultural activities and the land preparation of disturbed areas for revegetation to meet permit obligations. Offset Disks - Chop and turn under surface debris, breakup shallow compacted layers, till, and uproot small woody plants. Site preparation is critical for successful revegetation projects. Preparation includes tilling to remove compacted layers, improving soil, destroying weeds, and providing a firm, friable seedbed. Ejector Scrapers - Are normally used to level off soil high spots and fill in low spots of the ground surface, and can also be used to remove soil from one area for deposit at another location. SCHEDULE: February COSTS: $30,000 ACCOUNT NO: 1028 -8256 BUDGETED AMOUNT REMAINING: $61,800 ATTACHMENTS: Bid Specs CONCURRENCE WITH REQUESTED ACTT • GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES _5 NO CATEGORY: Sewer -6- SOUTH TAHOE PUBLIC UTILITY DISTRICT The South Tahoe Public Utility District (District) is requesting bid proposals for two pieces of agricultural and soil moving equipment. General: It is the intent of these specifications to describe the agricultural equipment needed by the District. Only new models in current production which are currently available will be considered. All equipment furnished as standard by the manufacture shall be included with the bid item, whether or not stated in the minimum specifications. All equipment /options are to be factory or dealer installed. Equipment shall arrive on District property assembled and ready for operation, unless limited due to shipping size. If shipping of equipment is limited for size, dealer shall assemble or have equipment assembled at District facility to meet the obligation of all equipment being assembled and ready for operation. Ready for operation includes all fluids, hoses and adjustments needed for District personnel to operate equipment. The delivery date or term within the bid item(s) will be delivered shall be stated by the bidder on the bid form. The successful bidder will be obligated to deliver the item(s) by or within the stated date of term. Failure by the successful bidder to notify the District immediately of any delivery delay beyond the stated date or term is cause for the bidder to be held responsible for reasonable damages incurred as a result of an extended delivery time. The equipment shall have the standard manufacturer's warranty. Warranty documents shall be delivered with equipment. In all purchases by the District warrant type, availability and accessibility or warranty service and service after warranty may be considered in determining the low bidder. If proposed equipment will vary from the brands indicated or dimensions or options listed it is suggested that District Staff be contacted to ensure eligibility of equipment and proposal. Bids shall be for the total net price including all applicable taxes and charges, delivered F.O.B. South Tahoe Public Utility District's, Diamond Valley Ranch 2595 Diamond Valley Road. Woodford, CA 96120 The South Tahoe Public Utility District is exempt from Federal excise Taxes. The District is a "Special District" Government agency and may be eligible for special discounts and pricing. Bid Proposals -7- Page 1 The South Tahoe Public Utility District is requesting bid proposals for two pieces of agricultural and soil moving equipment. (1) Dolly type Ejection Scraper 5 -6 yard capacity (2) Off -set Disk Harrow — wheel type (1) Minimum Specifications for a Dolly type Ejection Scraper Requested: Garfield model 550 dolly type ejection scraper or similar. Minimum width of cut Machine Width Overall Machine Length Heaped Capacity Minimum ground clearance Approximate weight Hitch Type Tires front or similar Tires Rear or similar Overall Length Dumping Clearance 72 inches 6'8" 13ft-15ft 5.5 yards 10 in 5,260 lbs. Drawn with clevis & jack 11" x 15" 12.5" x 16" 17' 10" 0 -10" Bid Proposals Page 2 -8- (2) Minimum specifications pull type Offset Disk Harrow Request: John Deere 425 wheel pull type Offset Disk Harrow. Approximate Machine Width Approximate weight Disk Blades Heavy duty Scrapers Spacing Wheels Tires Permanently Lubricated Ball Bearings Gang Wrenches Complete Hydraulic leveling and lifting cylinder Hydraulic hoses and fittings Adjustable Hitch to pull directly behind tractor or offset left or right. Clevis Hitch and safety chain Heavy duty welded structural steel mainframe 9,2„ 3,000 — 4,000 lbs (24) 24inch X.1.77 in Cut out cone front and solid cone rear 22 Scrapers 9 inch 2 11L -15FI Load Range D Tires or equivalent included included included Bid Proposals Page 3 -9- -10-- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Ross Johnson, Manager of Plant Operations MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: C -Line Hydro Request for Proposals (RFP) REQUESTED BOARD ACTION: Authorize staff to call for a RFP for C -Line hydro feasibility study and possible design. DISCUSSION: The last C -Line hydro feasibility study was completed in June of 2001. Several factors have changed in the interim: power costs have increased, generation technology has improved, and power utilities are under increased pressure to produce renewal energy. Diamond Valley Ranch improvements are expected to alter the C -Line terminus as well as create new power requirements in the application area via pivot rigs. Staff believes it is an appropriate time to revisit the possibility of power generation on the C -Line. Based on the outcome of the feasibility study the contract may move on to design. SCHEDULE: Present for board approval March 15, 2012 COSTS: $100,000 grant from El Dorado Water Agency plus $100,000 matching funds by STPUD. ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: C -Line Hydro Request for Proposals CONCURRENCE WITH REQUESTED ACTIO • GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO NO CATEGORY: Sewer -12- SOUTH TAHOE PUBLIC UTILITY DISTRICT Request for Proposals For C -Line Hydraulic Power Generation Feasibility Analysis Respond to: Paul Sciuto, Assistant General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 (530) 543 -6202 psciuto(stpud.dst.ca.us No later than 4 p.m. Friday, March 16, 2012 Table of Contents Introduction 2 Submittal of Proposals 2 District Background Information 3 C -Line Power Generation Background 4 Scope of Work and Deliverables 4 Phase 1 — Evaluation Study and Condition Assessment 4 Phase 2 — Mini Hydro Design (Dependent on outcome of phase 1) 5 District Project Team 6 Consulting Contract 6 Technical Proposal 6 Cost Proposal 7 Schedule 8 Evaluation Criteria 8 Submittals 8 APPENDIX A: Previous C -Line Studies 9 APPENDIX B: Master Agreement 10 Introduction The South Tahoe Public Utilities District (District) is seeking proposals from qualified engineering consulting firms to conduct a comprehensive evaluation of current hydraulic power generation feasibility on the District's effluent export line (C- Line). The selected Consultant will: • Existing document review. • Meet with district staff to outline effluent disposal operations. • Determine the best approach for condition assessment of the existing C- Line. • Conduct condition assessment of the C -Line and provide written report. • Develop and evaluate a comprehensive analysis of power producing option(s) for the C -Line. • Evaluate appropriate power technologies and equipment for each power generating option. • Select best option and produce a business case evaluation for C -Line power generation. • Prepare a final report documenting all findings and recommendations The District will be responsible for providing input from the District's staff, and reviewing the Consultant reports and recommendations. Submittal of Proposals Written proposals for C -Line Hydraulic Power Generation Feasibility Analysis will be received by: South Tahoe Public Utility District Attention: Paul Sciuto 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 until 4:00 p.m., Friday, March 16, 2012 Issuance of this RFP and receipt of proposals does not commit the District to award a contract. The District reserves the right to reject any or all proposals in whole or in part and may waive any irregularities or informalities in the proposals when such action is considered to be in the best interest of the District. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Proposer to whom the award is contemplated. Clearly indicate any exceptions to the terms of this Request for Proposal in your proposal. Your proposal must be signed by a representative from your organization who is authorized to negotiate and sign contracts. Five (5) copies of the proposal should be submitted. (Electronic form may be included along with your submission, but may not be submitted in lieu of original copies). In addition to paper copies, proposals may be submitted electronically. Questions regarding this proposal will be addressed by Paul Sciuto, Assistant General Manager, psciuto @stpud.dst.ca.us. In addition to examination of this Request for Proposal, each Proposer shall make whatever other arrangements are necessary to become fully informed regarding all existing and expected conditions and matters which, during the contract time period, could affect in any way, the work, performance of work, or the cost thereof. Any failure to fully investigate the scope of work or the foregoing conditions shall not relieve the Proposer from responsibility for any representation made by its representatives or agents, during or prior to the execution of a contract pursuant to this Request for Proposal, unless such information is made a written addendum to this Request for Proposal. The costs of developing proposals are entirely the responsibility of the Proposer and shall not be charged in any manner to the District. In addition, the District is not responsible to pay for the expenses incurred to make an oral presentation to the Review Committee. All proposals submitted in response to this RFP become the property of the District and under Government Code SS 6250 et.seq., these documents are considered public records which may be subject to public review. (per District Records policy) Any financial statements shall be exempted from public record disclosure. In submitting proposals, Proposer must indicate that they are prepared to complete a contract containing all information submitted in their proposals. The proposals will become part of the contractual agreement between the District and the Proposer. Proposals will not be opened publicly. The lowest bid shall not determine the awarded contract. District Background Information The South Tahoe Public Utility District is a California Special District, covering the south shore of the Lake Tahoe basin, created and operating under the Special Districts Act of 1917. The District commenced operations September 25, 1950. The District is a non - profit government agency, supported by water and wastewater service fees and property taxes. The District employs —115 people and serves an estimated 35,000 residents and businesses. The five- member governing body, the Board of Directors, is directly elected by voters for a fixed term of four years and has full power to establish service rates and assess other policies for District operations. Visit http: / /www.stpud.us to find out more about the District. C -Line Power Generation Background Ever since the effluent export system was completed in September 1967 the idea of generating power with effluent has been discussed. An average of four million gallons of water daily dropping 1975 feet in an existing conduit seemed to be an ideal application for hydro generation. Unfortunately the C -Line was never originally designed to accommodate hydroelectric power and is pressure rated for only 150 psi. The condition of the 45 year old C -Line is largely unknown. If the C -Line is nearing the end of its useful life it may be advantageous to replace it, or slip -line with a higher pressure line more advantageous for hydro generation. Scope of Work and Deliverables Phase 1 — Evaluation Study and Condition Assessment • Task 1: Existing document review._ Collect and review previous HDR and Kennedy Jenks hydro studies, plans and specifications, and portions of the Diamond Valley Ranch Master Plan. Compile enough information regarding existing District infrastructure to complete remaining tasks. • Task 2: Meet with district staff to outline effluent disposal operations. Became familiar with C -Line shutdown limitations. Understand current and proposed land application practices to the extent that they could impact power generation. • Task 3: Determine the best approach for condition assessment of the existing C -Line. The goal is to accurately determine the remaining useful life of the existing C -Line within the constraints of the limited process downtime available. • Task 4: Implement the condition assessment determined in task 3. Conduct condition assessment and deliver a detailed report. • Task 5: Develop and evaluate a comprehensive analysis of power producing option(s) for the C -Line. Determine option(s) for power generation on the C -Line. If multiple options exist rank them using the triple bottom line approach. Include options for C -Line replacement / repair / resize. • Task 6: Evaluate appropriate power technologies and equipment for each power generating option. Establish or estimate permitting (including FERC) approval costs and issues. Establish or estimate probable utility tie in agreements. Conduct a planning level evaluation of the equipment necessary. Include a total cost of ownership lifecycle analysis inclusive of O &M, insurance, and administration. • Task 7: Select best option and produce a business case evaluation for C- Line power generation. • Task 8: Prepare a final report documenting all findings and recommendations Phase 2 — Mini Hydro Design (Dependent on outcome of phase 1) • Task 1: Perform site investigations and surveying, as necessary to support design, including but not limited to geotechnical investigations and hazardous materials assessment. • Task 2: Prepare Basis of Design Report (draft and final). Meet with District Team to discuss recommendations. • Task 3: Prepare 50% Design documents, including drawings and specifications. Meet with District Team to discuss comments. • Task 4: Prepare 90% Design documents, including drawings and specifications. Meet with District Team to discuss comments. • Task 5: Prepare Construction Documents, including drawings and specifications. • Task 6: Provide as- needed support to the District to meet regulatory requirements for the project, including but not limited to, computations and drawings to support permits. District Project Team Paul Sciuto will be the District's Project Manager and will be the principal point of contact for the selected consultant. The Project Manager will have overall responsibility and accountability for the project. The District's Project Team will also include: Mr. Ross Johnson, Manager of Plant Operations; Mrs. Heidi Baugh, Contracts Administrator; Mr. Hal Byrd, Land Application Manager; Mr. John Boyson, Electrical Shop Supervisor; and Mr. Kyle Schrauben, Heavy Maintenance Supervisor. Consulting Contract The Project will be performed by the Consultant under the District's Master Services Agreement for Consulting Services, with an accompanying Task Order for the C -Line Hydraulic Power Generation Feasibility Analysis. To expedite the contracting process, the District asks that the Consultant review the Master Services Agreement and indicate in the Proposal any exceptions they have to the terms of the agreement. A sample agreement is included as Appendix C. Technical Proposal To be considered for Engineering Services, a Technical Proposal and Cost Proposal must be submitted in two separate envelopes. The Technical Proposal shall be a maximum of twelve (12) pages, plus an initial projection of manpower requirements, project schedule, and appendix material. A typical Technical Proposal should follow the format provided below. Transmittal Letter (no more than 2 pages): Include any information you believe should be highlighted from your proposal or any key considerations for the selection committee to consider that are not covered in the proposal requirements. Consultant will also include in the transmittal, any exceptions taken to the District's Master Services Agreement. Firm Experience (no more than 4 pages): Provide a general overview of your firm and the firm's experience providing engineering design services for Hydraulic Power Generation. List at least three relevant engineering design projects completed by your team members over the past five years. Provide a short description of the project and your firm or staff members' role, and a specific contact person with phone number. The selection team will be focusing on project performance and will be requesting input as to conformance with schedules and budgets. Firm's Approach to Project (no more than 3 pages): Consultant shall describe its approach in implementing and managing the project to a successful completion. This includes how the consultant shall meet the stated goals within the scheduled time of completion, the ability to work with a multi - disciplinary project team, including District Staff, and other consultants if necessary. Project Team (no more than 3 pages): Describe your project team, including title, office location and contact information. Include the names of key individuals and sub - consultants that will actually be responsible for conducting the project's technical activities and for management of the project. Include a percent -time availability table for the project manager and key staff, who will be actively working on the design and consulting services. An organization chart should be provided showing the inter - relation of all the project team members, both District and Consultant. Provide a project schedule, proposing a timeline for completing the project within the constraints identified in the Schedule. Provide a table showing an initial estimate of the manpower requirements for the project. The initial projection should be an itemized staffing breakdown in spreadsheet form, indicating personnel title and estimated hours for each project team member on a per task and total project basis. This section will not include any estimates of labor costs. Appendix materials may be provided, but is not required other than specifically identified, in addition to the ten -page proposal limit. Appendix material may not be read and if submitted should be limited to resumes of proposed key staff relevant to the scope of work. Cost Proposal The Cost Proposal must be submitted a sealed envelope separate from the Technical Proposal. The Cost Proposal shall include the following items for each of the major tasks and activities described in the accompanying Technical Proposal: • Personnel, estimated labor hours and hourly rates for each member of the project team; • Project expenses; • Sub - consultant costs; and • Total costs. Cost Proposals will not be opened until after each firm's Technical Proposal has been carefully reviewed and the firm deemed most qualified has been selected. Only the Cost Proposal for the selected firm will be opened and will form the basis of negotiations for the contract. The Cost Proposals for consultants that are not selected will be returned unopened. Schedule The schedule for the proposal solicitation, of this project is as follows: • RFP Solicitation • Submittal Review • Interviews • Present to Board for Approval Evaluation Criteria review and consultant selection portion 1/23/12 to 2/24/12 2/27/12 to 3/12/12 TBD — if necessary 3/15/12 District staff will make a recommendation to the District Board of Directors to select a Consultant to complete the C -Line Hydraulic Power Generation Feasibility Analysis at the March 15, 2012 regular meeting. Staff recommendation will be based on review of the Technical Proposal, focusing on the firm's approach to the project, relevant project team experience, and demonstrated ability to meet the desired schedule. Further consideration will be given to example work product and references. District staff may elect to conduct interviews to assist in selecting a firm. Submittals Interested parties shall submit four (4) copies of their Technical Proposal and one (1) copy of their Cost Proposal to the District by no later than 5:00 p.m., Friday March 16, 2012. Both the Technical Proposal and Cost Proposal shall be presented in a sealed Submittal Envelope labeled "C -Line Hydraulic Power Generation Feasibility Analysis" and addressed as follows: South Tahoe Public Utility District Attention: Paul Sciuto 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 (530) 543 -6202. Technical Proposals shall not exceed ten (12) pages in length (plus manpower table, project schedule and appendix material) using minimum 11 -point font. Resumes may also be included in the appendix and will not be counted toward the 12 -page limit. Accompanying Cost Proposals shall be provided in a separate sealed envelope within the Submittal Envelope. APPENDIX A: Previous C -Line Studies APPENDIX B: Master Agreement -24- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Cold Creek Filter Plant and Ralph Tank SEZ Restoration Project REQUESTED BOARD ACTION: (1) Approve project Closeout Agreement and Release of Claims for Thomas Haen Company, Inc.; and (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: With approval of the Assignment of Contract and Change Order No. 2, at the January 5, 2012 Board meeting, Haen has met all the requirements of the contract. Staff recommends approval of the project Closeout Agreement and Release of Claims and requests approval to file a Notice of Completion with the El Dorado County Clerk. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: (1) Closeout Agreement and Release of Claims; (2) Notice of Completion CONCURRENCE WITH REQUESTED ACTIO GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -25- CATEGORY: Water -26- RECORDING REQUESTED BY: SOUTH TAHOE PUBLIC UTILITY DISTRICT Attn: Heidi Baugh WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 APN: 025 - 091 -012 & 080 - 020 -08 & 025 - 551 -06, -07, -08 NOTICE OF COMPLETION SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike In fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 12/16/2011. 8. The work of improvement completed is described as follows: Cold Creek Filter Plant (CCFP) and Ralph Tank BMP and SEZ Restoration Project. 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Thomas Haen Company Inc. 10. The street address of said property is See attached Exhibit "A ". 11. The property on which said work of improvement was completed is in the City of South Lake Tahoe County of El Dorado, State of California, and is described as follows: As shown in Exhibit "A" attached hereto and made a part hereof,xonbcommotiokommxix DATE: January 19, 2012- SIGNATURE OF OWNER OR AGENT OF OWNER ERIC SCHAFER VERIFICATION FOR INDIVIDUAL OWNER: Board President, South Tahoe PUD I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION FOR NON- INDIVIDUAL OWNER: South Tahoe Public Utility District I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. January 19, 2012, South Lake Tahoe, CA DATE AND PLACE -27- Notice of Completion SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER ERIC SCHAFER, Board President South Tahoe Public Utility District EXHIBIT "A" Notice of Completion Cold Creek Filter Plant (CCFP) and Ralph Tank BMP and SEZ Restoration Project. The site of the work is located at the District's Cold Creek Filter Plant on property owned by the City of South Lake Tahoe (APNs: 025 - 091 -012 and 080 - 020 -08) in unincorporated El Dorado County, California; and at the District's Ralph Tank site on District -owned property (APNs: 025 - 551 -06, -07, -08) in the City of South Lake Tahoe, California. The work performed was at two sites and consisted of: 1) At the Cold Creek Filter Plant site — installation and maintenance of temporary best management practices (BMPs), hazardous materials abatement to remove asbestos containing gaskets and lead paints at the buildings and tanks slated for demolition, demolition of existing facilities associated with the Cold Creek Filter Plant (filter plant building and tanks, chlorine building, valve building, fence, and gate), protection in -place of the existing Cold Creek Booster Station building, removal of asphaltic concrete access road, replacement of a culvert, earthwork to remove existing fill and grade the profile of the access road, removal and abandonment of existing suction and discharge lines to booster station, construction of new suction and discharge lines to booster station in a new alignment, removal of existing overhead power facilities, construction of new underground power facilities, construction of a retaining wall and associated earthwork, soil stabilization, revegetation, construction of porous concrete access road, placement of rock boulder barriers, construction of new site access gate, construction of drip lines trenches for the Cold Creek Booster Station, and other related activities described in the Plans and Specifications; and 2) At the Ralph Tank site — installation and maintenance of temporary best management practices (BMPs), hazardous materials abatement to remove asbestos containing gaskets and lead paints at the buildings and tank slated for demolition, demolition of the existing Ralph Tank, demolition of existing structures, protection in -place of existing wellhead, demolition of three sides of existing fence and gate, protection in -place of one side of existing fence, removal of asphaltic concrete access road, abandonment of existing water lines, earthwork to grade site, soil stabilization, revegetation, and other related activities described in the Plans and Specifications. Notice of Completion Cold Creek Filter Plant ((FP) and Ralph Tank BMP and SEZ Restoration Project EXHIBIT "A" South Tahoe Public Utility District 1 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, and executed by Board President, Eric Schafer. Date Approved: Certified by: Kathy Sharp, Clerk of the Board CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this day of January 2012, by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT ", and Thomas Haen Company, Inc., hereinafter referred to as "CONTRACTOR ". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Four Hundred Seventy -One Thousand Four Hundred Twenty -Eight Dollars and Ninety -Three Cents ($471,428.93), contract amount, and the sum of Forty Thousand Four Hundred Ninety -Nine Dollars and Eleven Cents ($40,499.11) for said Contract Change Order Nos. 1 and 2, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §3262, and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 29, 2011 for Purchase Order Nos. P24280, P24277, P24278, and P24279, DISTRICT project described as COLD CREEK FILTER PLANT AND RALPH TANK BMP AND SEZ RESTORATION PROJECT. B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase Order Nos. P24280, P24277, P24278, and P24279, and shown in Payment Request No. 6, dated January 19, 2012. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order Nos. P24280, P24277, P24278, and P24279, does hereby and for each of its successors, and assigns, releases, acquits and forever discharge Thomas Haen Company Inc., and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 29, 2011 for Purchase Order Nos. P24280, P24277, P24278, and P24279, DISTRICT project described as COLD CREEK FILTER PLANT AND RALPH TANK BMP AND SEZ RESTORATION PROJECT. -30- Closeout Agreement and Release of Claims Page 1 B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase Order Nos. P24280, P24277, P24278, and P24279, and shown in Payment Request No. 6 dated January 19, 2012. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order Nos. P24280, P24277, P24278, and P24279. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the statutory lien period. 6. The presently retained amount is Original Contract amount Total Change Order Amount Less: Amount Previously Paid (Request Nos. 1 through 6) Retainage BALANCE: $ 25, 596.40 $471,428.93 $ 40,499.11 $486,331.64 $ 25,596.40 $ - 0 - The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order Nos. P24280, P24277, P24278, and P24279 after the execution of change orders shall be as follows: Original Contract Price $471,429.93 Original Calendar Days 472 Total Adjusted Price $511,928.04 Total Adjusted Calendar Days 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." -31- Closeout Agreement and Release of Claims Page 2 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. Except as documented in the Assignment of Construction Contract dated January 5, 2012, the CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED THOMAS HAEN COMPANY INC. By: THOMAS HAEN, PRESIDENT DATED -32- Closeout Agreement and Release of Claims Page 3 South Tahoe Public Utility District General Manager Richard H. 5olbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Headworks Replacement Project REQUESTED BOARD ACTION: Approve proposal from Carollo Engineers for construction support services, in the amount not to exceed $163,915. DISCUSSION: On July 16, 2009, the Board approved Carollo Engineers as the design engineer for the Headworks Replacement Project. Carollo's original budget for this project was $1,558,942.56, for design and services during bidding and construction. Their budget was extended by $296,534.00 on November 4, 2010, for additional design services and construction support during Phase 1. During construction of Phase 2, which is ongoing, staff has relied heavily on Carollo for support to address primarily the following items, which were not anticipated when the budget for construction support was developed back in 2009. 1) The Contractor has submitted a large number of "or equal" products, which require more extensive review to ensure compliance with the Contract. 2) The Contractor's submittals have generally required numerous iterations to arrive at an acceptable submittal package that meets the Contract requirements. 3) Staff called on the geotechnical engineer (who is a subconsultant to Carollo) to provide on -site inspection of the excavations. This cost was not accounted for in Carollo's original budget. To account for these additional costs, and fund the remaining effort anticipated by Carollo through the scheduled end of construction in October 2012, Carollo has requested a budget increase in the amount $163,915 as detailed in Exhibit B to the services proposal (attached). Carollo's original budget for Phase 2 Construction Support was $284,722. Julie Ryan January 19, 2012 Page 2 Staff requests that the Board accept the proposal from Carollo Engineers in the amount $163,915, which will be performed as an Amendment to Task Order 4, which is being performed under their current Master Services Agreement with the District. SCHEDULE: As soon as possible COSTS: $163,915 ACCOUNT NO: 1029 - 8033 /HDWORK BUDGETED AMOUNT REMAINING: $1,353,726 ATTACHMENTS: Services Proposal CONCURRENCE WITH REQUESTED ACTIO CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -34- :caroilo Engineers...Working Wonders With Water° January 10, 2012 8324A.10 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attention: Ms. Julie Ryan, P.E., Senior Civil Engineer Subject: Headworks Replacement Project — Scope of Services, Task Order 4D Dear Julie: As we have discussed and indicated in our monthly project management updates, Carollo has identified that we are tracking to exceed our budget for Phase II Engineering Services During Construction (Task 10). The primary reasons we will exceed our budget are related to our efforts on Contractor's submittals and requests for information spent so far on the project. We have reached a point where monthly expenditures have dropped substantially, however there are remaining subtasks, such as record drawing preparation, yet to be completed. Table 1 on the following page highlights the original contract hours, that expended to date (as of October 15) and what we anticipate at this point will be necessary to fully complete all of the tasks identified in the original scope of work. Carollo has reviewed well beyond the anticipated number of Contractor submittals, primarily due to resubmittals related to "or- equal" product proposals. Per our original contract, we anticipated reviewing approximately 75 submittals, which would include most major equipment submittals and electrical /instrumentation submittals. This estimate was based on our historical working relationship with the District, wherein the majority of the building material submittals and general piping and valves were reviewed by District staff. As of December 31, Carollo had reviewed 221 total submittals, 109 of which were original and 112 were resubmittals. We are currently reviewing 3 open submittals. We anticipate there are 11 outstanding submittals needing to be resubmitted, as well as 17 other technical sections within the specifications that have not yet been submitted upon. Based on our discussions, we understand that District staff will review the Contractor's equipment O &M Manuals, and therefore have not included effort in our estimate for review. In addition to the submittals required for the Contractor to demonstrate compliance with the Contract Documents, the Contract requires the system integrator to provide control narratives and loop drawings to demonstrate that the control system will comply with the design intent. We have anticipated that for this contract, the District plans to have Carollo review these documents, since the programming is being completed by a third party through the Contractor. Carollo has expended more effort assisting the District with field questions that have arisen due to unforeseen conditions and contractor requested changes and clarifications. Our efforts documenting these changes to the Contract within the CAD drawings will help us with our Ltr2 JRyan_01 0.12 dxz 2880 Gateway Oaks Drive, Suite 300, Sacramento, California 95833 - 35- P. 916.565.4888 F. 916.565.4880 carollo.com Ms. Julie Ryan, P.E. South Tahoe Public Utility District January 10, 2012 Page 2 efficiency preparing the project record drawings, but it has contributed to our exceedance of our original budget for design clarifications and requests for information. As of December 31, Carollo has assisted the District's construction management staff with the majority of the 106 requests for information (RFI) received to date and 15 design clarifications. While we did not include a number in our original proposal, we anticipated approximately 60 RFI's and design clarifications for a project of this size. To complete the project, we anticipate a combined additional 30 formal requests for information and /or design clarifications will be processed prior to project closeout, in addition to assisting District staff with informal requests for information they may have to clarify the Contract Documents. Table 1 — Headworks Replacement Project Engineering Services During Construction Manhours Expended and Estimates Task Budgeted Hours Expended Hours as of 12/31/11 Needed Hours at Completion 16 10.1 Preconstruction Conference 12 16 10.2 Submittal Review 446 1014 1162 10.3 Design Clarifications 244 322 420 10.4 Progress Meetings 180 40 80 10.5 Change Order Assistance 52 4 40 10.6 Record Dwgs 282 100 332(1) 10.7 Haz Mat'l Abatement 0 0 0(2) Totals 1216 1496 2050 Notes: (1) Original proposal assumed 90 drawings, at approximately 3 hours per sheet. Current conformed set is 166 drawings, and 2 hours per drawing average assumed. Estimated that approximately 100 hrs of CAD time expended on Design Clarifications to date is directly applicable to production of Record Drawings. (2) Hazardous material abatement subtask to be entirely administered by Wise Environmental. In June 2011, Carollo added CME's services to provide engineering review and site services related to the geotechnical conditions, when it was determined that the District did not have these services available under their ongoing services contract. We negotiated a small task order for a not to exceed amount of $4,500 to cover these services. We anticipate at the completion of the project we will fulfill the task for completion of the Record Drawings for the project. In our estimate for Task Order 4, we had assumed that the drawing set for the Headworks Replacement Project would require approximately 90 drawings. The Conformed Documents now stand at 166 drawings. Our efforts will be streamlined given our documentation of field changes within the record set to date, however there will be information provided by the Contractor that hasn't yet been included. We expect we will reduce our effort on a per- drawing basis from the estimated 3 hours per drawing down to 2 hours per drawing, however given the expanded drawing set compared to the original estimate, this will require a small budget increase. Based on the work to date, we believe there is potential cost savings with certain tasks, namely the site visits and the change order assistance. We believe we can finish the project with as few as five more site visits, and can trim our change order assistance slightly, allowing enough budget to help on those particular change requests that require design support and analysis. -36- Ltr2 JRyan 01 10.12 aocx carollo.com Ms. Julie Ryan, P.E. South Tahoe Public Utility District January 10, 2012 Page 3 Attached please find a suggested Task Order No. 4D and fee estimate for the aforementioned efforts. Please let me know if you have any questions or comments. As always, we greatly appreciate the opportunity to be of service to the District. Sincerely, CAROLLO ENGINEERS, INC Scott E. Parker, P.E., BCEE Vice President SEP:sep Enclosures: Task Order 4D, Exhibit A to Task Order 4D cc: File, Steve Caswell -37- Ltr2_JRyan_0410.12.docx carollo.com TASK ORDER NO. 04D SOUTH TAHOE PUBLIC UTILITY DISTRICT (OWNER) AND CAROLLO ENGINEERS, INC. (ENGINEER) This Task Order is issued by the DISTRICT and accepted by ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named parties dated the 3rd day of May, 2007, in connection with: Headworks Replacement Project (Project) PURPOSE The purpose of this Task Order 4D is to provide additional professional services that are related to the Engineering Services During Construction phase of the Project and not anticipated during the Project scoping. ENGINEER'S SCOPE OF SERVICES Task 10B — Additional Engineering Services During Construction ENGINEER shall assist DISTRICT staff in the review of additional product submittals, shop drawings, and equipment operation and maintenance (O&M) manuals. The Task Order No. 4 scope anticipated that the ENGINEER would assist with up to 75 submittals. Based on reviewed and logged submittals, and those remaining to be reviewed, it is anticipated that ENGINEER may assist with up to 152 additional original submittals or associated resubmittals. ENGINEER shall assist DISTRICT staff in the review of Contractor Requests For Information (RFI's), and the preparation of Design Clarifications (DC's). The original scope estimated on the order of 60 RFI's /DC's would be completed by ENGINEER during the project completion. It is anticipate that the ENGINEER may assist with up to 76 additional RFI's /DC's through the completion of the Project. ENGINEER shall furnish the services of CME, Inc, a Subconsultant, to provide geotechnical review services both on site and within the office to confirm subgrade conditions and geotechnical design considerations, and answer any geotechnical RFI's that may arise from the Contractor. ENGINEER shall provide additional record drawing preparation as necessary to deliver a fully documented drawing set for the constructed Project. pw: / /Carollo /Documents/8324A.10 Carollo Task Order No 04D.doc 1 -38- SCHEDULE ENGINEER shall provide services under this Task Order 4D within the following milestone dates: Phase 2 — Headworks Replacement Project Schedule Milestone Date Contract Award February 2011 Contractor's Notice to Proceed February 2011 Contract Completion November 2012 COMPENSATION Payment to ENGINEER for services performed under this Task Order 4D shall be as provided in Article IV of the May 3, 2007 Master Agreement for Consulting Services and shall not exceed the amount of one hundred sixty three thousand, nine hundred fifteen dollars ($163,915) unless the scope of work is changed and an increase is authorized by the DISTRICT. A breakdown of the costs per task is including in Exhibit A to this Task Order 4D. Hourly rates shall be billed in accordance with Exhibits C -1, C -2 and C -3 to Task Order 4 for the time period covered under this Task Order. 2 pwJ /Carollo/Documents18324A.10 Caro llo Task Order No 040.doc -39- EXHIBIT B ESTIMATED ENGINEERING HOURS AND COSTS South Tahoe Public URiry District HeadwnAS Replacement Project TASK 2009 Fee Schedule 2010 F.. Schedule 2011 Fee Schedule Cabana.- CAROLLO OTHER DIRECT COSTS COST SUMMARY PIC/PM 1234 $241 $24$ 1 s qis 1 Process CIVO Mich. Ins CADD Cbrbal l 1 0 PE PE TA/OM Engr. Eng, Engr. Structural Elwdle/ Centrals Teohnlotan support 1197 9213 0213 3118 1165 $213 3117 $213 $111 $121 090 5203 1219 1219 $170 $170 1215 3203 5215 $170 $125 853 5209 1221 $226 1171 $171 1226 0209 $221 3175 0121 091 1 3 4 5 0 7 $ 8 10 II 12 TASK 106 •ADOITIONAL ENGINEERING SERVICES DURING CONSTRUCTION (PHASE 2) 10,1 Attbnd Pr.Construc9en Conf nnoe 0 4 10.2 Subm0tal R.New 16 160 10.3 Prepare Oosign Clad/ratans 4 32 10.4 Attend Progress hooting. .2p -08 10.5 Review Pnpoa.d Chang. Orden 0 -12 10.6 Preed. Reoord DnW qs D 6 10.7 Hazardous Hobnob Ababm.nt Compton.* MondorM9 0 0 Task 10 Tot.; Hour. Task 10 Total Budget TOTALS Hours Curb O 0 152 124 18 12 -0 0 O 0 O 0 O 0 144 24 O 0 120 0 16 72 -16 0 O 0 O 42 Subtotals Hours Budget 4 PECE $0.00 $8.26 1, l0 AuerbUM CME Sub- Misc. flay Wise consultant Costs and An. Consuls W.b.tar Subtotals 10.0% Printing Trawl Total ODCS Cost 19 18 _ 18 _ 20 _ I 11 L_ 21 23 4 3836 716 $138,804 176 129.684 -100 .420,084 -12 42,508 50 07.090 0 $0 O 135 $0 $28,424 0 160 138 320,000 823,800 168 120 114 $31,112 o 821,000 $14,781 $ 834 038 56.002 31.872 .4980 4114 $475 30 $0 30 30 SO SO $0 30 30 30 138 3074 $2,250 52,475 30 30 $0.277 $146,061 30 12 O 70 10 $0 30 80 30 s0 31.072 631.358 10 32.250 00 50 50 12.250 82.475 30 $0 51.525 419,339 30 S0 30 10 30 $0 30 30 $0 4114 42,022 SO 30 f0 $0 SO 30 50 30 30 $475 07.565 SO 30 SO SO 30 30 30 50 SO $0 30 O 136 180 136 166 0 120 114 0 834 $161,042 $7,923 9 $4,500 $0 $0 $0 $4,100 $4,980 $0 80 812,173 8183,111 $ $ 28,424 1 1 $ 22,000 8 23,600 5 $ 31,112 $ $ 21,810 1 14,704 $ $ 161,042 3 7,923 $ 1 4,600 $ $ 4,600 $ 4,060 $ $ $ 12,073 2 113,010 O Page 1 of 1 South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.u5 BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Grizzly Mountain Booster Station REQUESTED BOARD ACTION: Approve Change Order No. 5 to Thomas Haen Co. Inc., in the amount of $53,445. DISCUSSION: This proposed Change Order No. 5 includes additional work as follows: • Part A - Contractor was directed to abandon the old Grizzly Mountain PRV located in North Upper Truckee Road, and remove or abandon other 6" and 8" pipes and an old fire hydrant. This work was originally included in the Grizzly Waterline Project completed by Burdick Construction. Burdick had completed the waterline ahead of schedule and the District was not ready to abandon the old PRV and pipe connections at that time due to the ongoing work at the booster station. Therefore, staff moved this contract work from Burdick to Haen. This work was completed on a time and materials basis at a cost of $17,439. • Part B - The installation of a holding tank and related piping was added to the contract. The 500 gallon holding tank will store washdown, blowoff, and other small amounts of water generated inside the building and flowing to the floor drains. Direct connection to the sanitary sewer was originally planned but was not completed due to difficulties encountered with groundwater and unstable soils while excavating for the sewer connection. The holding tank will need to be pumped out by District crews approximately once per year. A high water level alarm is included in the holding tank installation. This work was completed on a time and materials basis at a cost of $4,058. • Part C - While excavating for the driveway, a large boulder was encountered which required additional time and equipment to move. This work was completed on a time and materials basis at a cost of $509. • Part D - Provide complete assembly of Tesco L2000 Programmable Logic Controller including configuration, wiring, control engineering, drawings, technical documentation, programming and seji. p, communications setup and John Thiel January 19, 2012 Page 2 implementation, application programming documentation with control strategy narratives, testing, startup, debugging, and training for a cost of $27,712. The District originally intended to provide this project element from a separate contractor, TESCO, and so it was not included in the contract work. Staff later decided to have TESCO work directly with the electrical subcontractor for Haen, to streamline the controls process and to reduce potential implementation problems. • Part E - Due to steep slope, groundwater, and unstable soils at the back of the lot, which was disturbed during the excavation for the sewer lateral, the Contractor was directed to install slope protection including seeded jute netting, drain pipe, rock, and drain rock. This work was completed on a time and materials basis at a cost of $3,727. The total for Part A through Part E is $53,445. Staff recommends approval of Change Order No. 5. SCHEDULE: Upon Board approval. COSTS: $53,445 ACCOUNT NO: 2029 -8176 / GRIZBS BUDGETED AMOUNT REMAINING: $71,197 ATTACHMENTS: Change Order No. 5 CONCURRENCE WITH REQUESTED ACTT: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -42- CATEGORY: Water CHANGE ORDER NUMBER 5 Project: 2011 Grizzly Mountain Booster Station Contractor: Thomas Haen Company Inc. Date: January 19, 2012 PO # P24124 The Contract Shall Be Changed As Follows: A. Abandon existing Grizzly Mountain PRV and related extras including removal of 6" bypass, abandonment of 8" pipe, removal of hydrant and valve, abandonment of 6" pipe, removal and abandonment of 8" PRV assembly for a cost of $17,439. See Attachment A, THC #15 for a breakdown of all costs. B. Install 500 gallon holding tank and connection piping for a cost of $4,058. See Attachment A, THC #17 for a breakdown of all costs. C. Removal of large boulder at driveway requiring additional time and equipment for a cost of $509. See Attachment A, THC #19 for a breakdown of all costs. D. Provide assembly of Tesco L2000 controller including engineering, programming, wiring, testing, startup, and training for a cost of $27,712. See Attachment A, THC #22 for a breakdown of all costs. E. Install slope protection including jute netting, drain line, rock, and drain rock for a cost of $3,727. See Attachment A, THC #23 for a breakdown of all costs. TOTAL FOR CHANGE ORDER NO. 5 IS ITEMS A THROUGH E = $53,445.00 Dollar Amounts Contract Time Original Contract $1,076,526.00 Previous Change Orders $ 113,011.00 Current Contract $1,189,537.00 THIS CHANGE ORDER $ 53,445.00 New Contract Total $1,242,982.00 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -43- Date: Date: Date: -44- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Randy Curtis, Manager of Field Operations MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Air Compressor (trailer mounted) REQUESTED BOARD ACTION: (1) Find Holt of California bid to be non - responsive and reject on that basis; (2) Find Volvo Construction Equip & Services to be non - responsive and reject on that basis; (3) Waive minor irregularities of bid from Edward R. Bacon Co.; and (4) Award bid to the lowest responsive, responsible bidder, Edward R. Bacon Co., in the amount of $21,541.38. DISCUSSION: Holt of California and Volvo Construction Equipment & Services submitted bids for 49 hp engines with normal psi operating pressures of 100 versus the 80 hp engines with minimum 125 psi ratings as specified in the bid documents. These bids are not responsive to the District's solicitation. As described in the Bid Results memo, the bid of Edward R. Bacon Co. contained the deviations listed therein. Staff recognizes that it should have specified an "Interim Tier 4" engine rather than a (final) Tier 4 engine which will not be required until 2015. The Interim Tier 4 engine that Edward R Bacon Co. proposed does reduce the hp rating slightly. The District may waive deviations as minor irregularities and accept a low bid that substantially conforms to the call for bids if the variance could not have affected the amount of the bid or given the bidder an advantage or benefit not allowed to other bidders. Staff believes that the deviations identified in the Edward R. Bacon Co. bid are immaterial and did not provide an advantage or benefit to the bidder, and that the unit will meet crew operating requirements and recommends award of the bid. Randy Curtis January 19, 2012 Page 2 SCHEDULE: As soon as possible COSTS: $21,541.38 ACCOUNT NO: 2005 8248 BUDGETED AMOUNT REMAINING: $24,943 ATTACHMENTS: Bid Results CONCURRENCE WITH REQUESTED ACTIO • CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES ��► NO -46- South Tahoe Public Utility District BID RESULTS BID # 11 -12-07 FOR Trailer Mounted Air Compressor OPENED January 10, 2012 Holt of California Atlas Copco XAS185 CD7 2 year /3000 hour engine warranty 5 year air end warranty with use of OEM filters & oil Delivery 10 business days, Net 10 Deviations: 49 hp engine (spec'd 80 hp) Normal working pressure 100 psi (spec'd min.125 psi) Volvo Construction Equip & Services Doosan — Yanmar IR P185WYMT41 Or Doosan — Deere IR P185WJDT41 24 months/2000 hour engine 2 year /4000 hour air end warranty or 5 year /10,000 hour air end warranty requires contract Delivery 2-4 weeks ARO, Net 30 Days Deviations: 49 hp engine (spec'd 80 hp) 100 psi rated operating pressure (spec'd min.125 psi) 15,192.75 16,189.44 16,703.41 Edward R Bacon Co $ 21,541.38 Sullivan Palatek D210PHJD 2 year engine warranty 3 year, unlimited hours air end warranty 12 -14 weeks ARO, Net 30 Deviations: 74 hp InterimTier 4 engine (Spec'd Tier 4 which is required in 2015) Spec'd 80 hp which unit meets at current Tier 3 regulations Spec'd 5 year air end warranty -48- South Tahoe Public Utility District General Manager Richard H. 5olbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Kathy Sharp, Executive Services Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Regular Board Meeting Minutes REQUESTED BOARD ACTION: Approve Minutes. DISCUSSION: The regular Board meeting Minutes for January 5, 2012, were not available when this agenda was published. They will be distributed prior to, and at the Board meeting. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: To be distributed prior to, and at the Board meeting CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -49- CATEGORY: General -50- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Brad Herrema, Legal Counsel MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Request to Appear Before the Board re: Public Records Request for Mailing Addresses for the District's Ratepayers REQUESTED BOARD ACTION: Consider request received from John Runnels, Citizens Alliance for Responsible Government, to furnish customer mailing addresses and if available, E -mail addresses. DISCUSSION: Staff Comments: By letter of December 19, 2011, John Runnels submitted a Public Records Request for the mailing addresses for District ratepayers, including email addresses. On December 22, 2011, his request was denied pursuant to Government Code Section 6254:16, discussed below. Mr. Runnels relayed, under the Comments from the Audience portion of the January 5, 2012 Board meeting, that he thought the public interest in disclosure of the information clearly outweighs the public interest in nondisclosure, and requested this issue be decided upon by a vote of the Board. The California Public Records Act ( "Act "), was enacted by the California Legislature to ensure that the public has access to information concerning the conduct of the public's business. This is achieved by allowing the public to inspect and /or obtain copies of identifiable public records. The Act defines "public records" as "any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics." The Act was designed to allow for greater governmental transparency by making information more readily available. At the same time, the Legislature recognized the need to exempt certain types of government records from disclosure. There are numerous statutory exemptions as well -51- Tim Bledsoe January 19, 2012 Page 2 as a general balancing test which allows an agency to withhold records if the public interest in non - disclosure clearly outweighs the public interest in disclosure. The interests that justify these exemptions are primarily related to the recognition of an individual's right to privacy (e.g. privacy in certain personnel, medical or similar records) and the need for a government agency to perform its assigned function in a reasonably efficient manner (e.g. maintaining confidentiality of attorney - client privileged records, records related to pending litigation and preliminary notes or memoranda). Government Code section 6254.16 provides that nothing in the Act shall be construed to require disclosure of the name, home address or telephone numbers of utility customers of local agencies, except in certain circumstances. However, the disclosure of the name, utility usage data and home address of certain utility customers is authorized in six specified instances. The only applicable exception in this case is where the local agency determines that the public interest in disclosure of the information clearly outweighs the public interest in nondisclosure. (Gov. Code, § 6254.16(f).) As described above, pursuant to the Act, customers' personal contact information is not disclosable. In considering the Act, California courts have consistently ruled that individuals have a substantial privacy interest in their personal contact information. Because Mr. Runnels, at the time of his December 19, 2011 request, presented no information demonstrating a public interest in disclosure of customer contact information, his request was denied by staff. In order to disclose records containing the requested information, the Board must find that the public interest in the disclosure of customers' contact information clearly outweighs the public interest in nondisclosure. Customer Comments: Mailing addresses will be used to engage the 70% of out of town ratepayers who have no access to daily local media coverage of STPUD activities. Providing an unbiased report of STPUD policies and operations, a heads up to Proposition 218 notifications, and site information for local internet blogs to provide information, interaction, and involvement for out of area ratepayers. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Government Code Section 6254:16 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -52- CATEGORY: General From the Government Code, section 6254.16: 6254.16. Nothing in this chapter shall be construed to require the disclosure of the name, credit history, utility usage data, home address, or telephone number of utility customers of local agencies, except that disclosure of name, utility usage data, and the home address of utility customers of local agencies shall be made available upon request as follows: (a) To an agent or authorized family member of the person to whom the information pertains. (b) To an officer or employee of another governmental agency when necessary for the performance of its official duties. (c) Upon court order or the request of a law enforcement agency relative to an ongoing investigation. (d) Upon determination by the local agency that the utility customer who is the subject of the request has used utility services in a manner inconsistent with applicable local utility usage policies. (e) Upon determination by the local agency that the utility customer who is the subject of the request is an elected or appointed official with authority to determine the utility usage policies of the local agency, provided that the home address of an appointed official shall not be disclosed without his or her consent. (f) Upon determination by the local agency that the public interest in disclosure of the information clearly outweighs the public interest in nondisclosure. -54- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Pete Lavallee, Assistant Engineer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Wildwood Waterline Replacement Project and Bal Bijou Waterline Project PUBLIC HEARING REQUESTED BOARD ACTION: (1) Hold a Public Hearing to receive comments on the designation of the Wildwood Waterline Replacement Project and Bal Bijou Waterline Project as substantially complex; (2) Pursuant to the facts described in the Staff Report, find the Project is substantially complex and requires a 10% retention limit; and (3) Authorize staff to advertise for construction bids. DISCUSSION: The proposed waterline project includes the installation of 5,703 feet of 8 -inch waterline on the following streets: Sonora Avenue, Osgood Avenue, Pine Grove Avenue, Paradise Avenue, Alder Avenue, Aspen Avenue, and Aspenwald Road. The project also includes approximately 915 feet of new 8 -inch waterline on Bal Bijou Road which is being installed in preparation of the City of South Lake Tahoe's Bijou Erosion Control Project. The project will replace old, undersized pipes with a significant improvement to fire flows. Design and the development of plans and specifications for the Wildwood portion of the project was completed by Kennedy Jenks Consultants and District staff designed and prepared plans for the Bal Bijou portion of the project. • Advertise for Bids - January 20, 2012 • Mandatory Pre -Bid Conference - January 31,2012 • Bid Opening - February 22, 2012 • Contract Award - March 1,2012 • Notice to Proceed - March 16,2012 • Project Completion - October 15,2012 Recent legislative amendments to the Public Contract Code, effective January 1, 2012, limit the amount of retention the District can withhold from a contractor for a capital -55- Pete Lavallee January 19, 2012 Page 2 project to 5% of the total contract amount. However, the retention amount may exceed 5% if the Board, at a properly noticed and normally scheduled public hearing, finds that the project is "substantially complex," and that the nature of the project merits a higher retention amount. District staff recommends that the Board designate the Project as substantially complex (neither Senate Bill 293 nor the provisions of the Public Contract Code define the characteristics of a project that should be considered "substantially complex ") and meriting a retention amount of 10 %, based on the following: • The Lake Tahoe Basin is a unique area, which, due to high environmental sensitivity, is highly regulated by TRPA; • Based on the limited construction season (May 1 - Oct. 15) within the Lake Tahoe Basin, the project must be timely completed without the benefit of time extension. SCHEDULE: See Above COSTS: ACCOUNT NO: 2029 - 8263 /WILDWD; BUDGETED AMOUNT REMAINING: ATTACHMENTS: /ECBBWL CONCURRENCE WITH REQUESTED ACT N: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES$'1� -� NO -56- CATEGORY: Water South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Jim Hoggatt, Construction Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Manhole & Sewer Line Protection off Country Club Near Upper Truckee River REQUESTED BOARD ACTION: Continue Emergency Action DISCUSSION: The Board declared this an emergency on January 5, 2012. Repairs to the facilities are still underway. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every scheduled Board meeting thereafter until the action is terminated, to determine by a 4/5 vote, that there is a need to continue the action. An update will be given at the Board meeting. SCHEDULE: Repairs to be completed by a.s.a.p. COSTS: $250,000 (estimated) ACCOUNT NO: BUDGETED AMOUNT REMAINING: Unbudgeted ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -57- CATEGORY: Sewer -58- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6d TO: Board of Directors FROM: Jim Hoggatt, Engineering Department Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Manhole and Sewer Line Protection off Country Club Near Upper Truckee River PUBLIC HEARING REQUESTED BOARD ACTION: (1) Hold a Public Hearing to receive comments on the proposed designation of the Manhole and Sewer Line Protection Project as substantially complex; and (2) Pursuant to the facts described in the staff report, find the project is substantially complex and requires a 10% retention limit. DISCUSSION: On January 5, 2012, the Board designated as an emergency project the manhole and sewer line protection off Country Club near the Upper Truckee River (the "Project "). In early December 2011, Underground Repair Sewer Crew on their routine inspection, discovered the 12 -inch sewer line approximately 1,000 feet from the intersection of Country Club and Bakersfield was exposed in the Upper Truckee River and the river bank was within a few feet from a manhole. Upon staff's review of the as -built drawings dating back to 1967 and 1968, it was found that the sewer line was concrete encased starting 50 feet from the manhole for the river crossing. Over the years, the river has eroded the river bank and main channel flow changed to within 3 to 5 feet of the manhole. Recent legislative amendments to the Public Contract Code, effective January 1, 2012, limit the amount of retention the District can withhold from a contractor for a capital project to 5% of the total contract amount. However, the retention amount may exceed 5% if the Board, at a properly noticed and normally scheduled public hearing, finds that the project is "substantially complex," and that the nature of the project merits a higher retention amount. District staff recommends that the Board designate the Project as substantially complex (neither Senate Bill 293 nor the provisions of the Public Contract Code define the characteristics of a project that should be considered "substantially complex ") and meriting a retention amount of 10 %, based g the following: Jim Hoggatt January 19, 2012 Page 2 • The Lake Tahoe Basin is a unique area, which, due to high environmental sensitivity, is highly regulated by TRPA; • The majority of the Project will take place in the Upper Truckee River; • Damage to the line protection and manhole could potentially result in a rupture of the pipeline at any time with a subsequent discharge of wastewater into the Upper Truckee River. The consequences of damage to the pipeline include significant potential loss of sewer service to residents in Meyers and a significant risk to water quality in the Upper Truckee River. Because damage to the pipeline is most likely during high flows, a direct repair would likely be infeasible as a potential response when damage occurs; and • Timing for construction is a significant concern because of the potential for damage In the next snowmelt season, difficulty in conducting a repair during high flows, and significant consequences associated with pipeline damage. SCHEDULE: COSTS: ACCOUNT NO: 1029- 7096 /CCBKRP BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACT GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -60- CATEGORY: Sewer South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6e TO: Board of Directors FROM: Jim Hoggatt, Engineering Department Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Engineering Department 2012 Project Priority List REQUESTED BOARD ACTION: Approve priorities. DISCUSSION: District Engineering staff met with managers, supervisors and leadmen to evaluate the projects listed in the 10 -year budget. Staff used the risk evaluation process where each project is evaluated for probability of failure and consequence of failure which results in risk to the District. Using the results of this analysis, along with the projects under contract at the present time or grant funded that need to be completed in the 2012 construction season, staff has compiled the attached project priority list. Staff will be providing the results of this evaluation in a short 10 to 15 minute presentation at the Board meeting SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Project Priority List CONCURRENCE WITH REQUESTED ACTT : GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO 1NO CATEGORY: Sewer & Water -62- 2012/2013 Project Priority List* Estimated FY12/13 Project Cost e Erosion Control Projects FALLEN LEAF LAKesysigm IMPROVEMENTS. Sewer Replacement Priority 1 EMI:010109 Improvements : FORCE MAIN BYPASS - AL TAHOE LPF)VPUMP:4,M01033P0 LPPS SCADA Highway 50 Utility Relocates Tahoe Keys PS Upgrades BriAP,P4OjECTB WWTP LAND COVERAGE FEE F,'rot WATER $ 25,000 AZIQ‘; $ 100,000 $ 400,000 , $ 202,000 ''st0-014 50,000 r1‘, $ 1,021,000 $ 50,000 : • Water Master Plan $ 100,000 ION CONTROtRaCMPCM10) CALTRANS EROSION CONTROL (TROUT CREEK-STATELINE) $ 100,000 :: -i°`!‘ azErosion Control Project -.: • „ Loop Lines/ Blow offs 440:41 wada0040: offm(A4::: Meters - Wildwood Project BB (108) '1310:01tOJECTS 1' BOOSTER STATION GENERATORS & BLDG.:KELLER,DAVID 71-Ak1440titiNd Cathodic Protection Improvements "***- TaN* Meters - Tahoe Island Park Project QQ (108) *Priorities based on current funding sources available ' . $ 400,000 ' - $ 515,000 •. $ 80,000 ,4455. I, $ 508,000 $ 15,000 $ 194,000 -64- South Tahoe Public Utility District General Manager Richard H. 5olbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • wwwstpud.u5 BOARD AGENDA ITEM 6f TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager /Engineer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: 2012 Water System Optimization Plan REQUESTED BOARD ACTION: Approve proposal from selected consultant (to be determined) for engineering planning services. DISCUSSION: District staff sent a request for proposal (RFP) to five engineering consulting firms and posted the RFP on the District web page to provide the planning for the 2012 Water System Optimization Plan (WSOP). The WSOP will develop a set of criteria for the District to operate under for the future as well as define potential deficiencies in the system and identify projects to mitigate those deficiencies. The District received eight proposals from engineering consulting firms. After reviewing the proposals and deliberating, seven District staff selected three teams to participate in an interview. These interviews were held on Thursday, January 12, 2012. Following the interviews, staff will select a consultant, negotiate the terms of the agreement and give a recommendation to the Board prior to, and at the Board meeting. El Dorado County Water Agency is providing $50,000 funding for the plan and $32,500 for the hydraulic model task of the project. SCHEDULE: January 2012 to October 2012 COSTS: To be determined ACCOUNT NO: 2029 - 7097 /WTRSMP BUDGETED AMOUNT REMAINING: $100,000 ATTACHMENTS: To be distributed prior to, and at the board meeting CONCURRENCE WITH REQUESTED ACTT N: GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES +VV NO -65- CATEGORY: Water -66- South Tahoe Public Utility District General Manager Richard H. 5olbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6g TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Postponement of Scheduled Capacity Charge Increases REQUESTED BOARD ACTION: Discuss and consider the following two ordinances: 1. Ordinance 537 -12, an ordinance of the South Tahoe Public Utility District regarding scheduled increases in water capacity charges and amending administrative code section 3.1.49(e); and 2. Ordinance 538 -12, an ordinance of the South Tahoe Public Utility District setting sewer capacity charges and amending administrative code section 4.5.7. DISCUSSION: At the January 5, 2012 regular Board meeting, staff received direction to prepare the necessary ordinances required to postpone for six months, the capacity charge increases currently scheduled for January 1, 2012. Staff was also directed to bring the topic to the Finance Committee for discussion prior to expiration of the six month postponement. SCHEDULE: Ordinances 537 -12 and 538 -12 postpone scheduled capacity charge increases until July 1, 2012. COSTS: Water and sewer capacity charges remain unchanged. ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: Ordinance Nos. 537 -12 and 538 -12 CONCURRENCE WITH REQUESTED ACTION; GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -67- CATEGORY: Sewer & Water -68- ORDINANCE NO. 537-12 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT REGARDING SCHEDULED INCREASES IN WATER CAPACITY CHARGES AND AMENDING ADMINISTRATIVE CODE SECTION 3.1.49(e) Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION I - POLICY AND PURPOSE The purpose of this ordinance is to amend the Administrative Code to postpone the scheduled increase in the District's water capacity charges scheduled for January 1, 2012. SECTION II — DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District — The South Tahoe Public Utility District. B. The Board — The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code — The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. SECTION III — FINDINGS The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California, makes the following findings: 1. The Board finds that the current economic climate may be adversely impacting new development within the District's boundaries. 2. The Administrative Code presently provides for an increase in the District's water capacity charge, to take place on January 1, 2012. 3. The Board finds that allowing the scheduled January 1, 2012, water capacity charge increase could contribute to the adverse impacts on development within the District's boundaries by increasing the costs of new development. 4. By Ordinances 533 -11, 526 -10, and 519 -10 the Board postponed the scheduled increases three times — three separate six month terms effective January 1, 2010, January 1, 2011, and July 1, 2011, on the basis that allowing the scheduled water capacity charge increase would contribute to adverse impacts on development within the District's boundaries by increasing the costs of new development. Ordinance No. 537 -12 Water Capacity Charge Page 1 -69- 5. This Ordinance's proposed amendment to the District's Administrative Code is designed to postpone the 36% increase to the water capacity charge scheduled to occur on January 1, 2012, until July 1, 2012. 6. The Board has determined that it is in the best interest of the health and safety of District's residents to postpone the scheduled increase in the District's water connection fees SECTION IV — AMEND SECTION 3.1.49(e) OF THE ADMINISTRATIVE CODE Administrative Code Section 3.1.49(e) to be amended as follows: 3.1.49(e). Periodic Adjustments: 36% on January 1, 2008, January 1, 2009, July 1, 2010, and July 1, 2012. SECTION V — SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. SECTION VI — EFFECTIVE DATE This Ordinance amending the above referenced section of the Administrative Code shall take effect thirty days after its passage. PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 19th day of January, 2012, by the following vote: AYES: NOES: ABSENT: ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 537 -12 Water Capacity Charge Page 2 —70— Eric Schafer, President South Tahoe Public Utility District ORDINANCE NO. 538-12 AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT SETTING SEWER CAPACITY CHARGES AND AMENDING ADMINISTRATIVE CODE SECTION 4.5.7 Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: SECTION I - POLICY AND PURPOSE The purpose of this Ordinance is to amend the Administrative Code to postpone the increase in the District's sewer capacity charges scheduled for January 1, 2012. SECTION II — DEFINITIONS For the purposes of this Ordinance, the terms used herein are defined as follows: A. The District — The South Tahoe Public Utility District. B. The Board — The Board of Directors of the South Tahoe Public Utility District. C. Administrative Code — The compilation and codification of all of the Administrative, Water, Sewer, Street Lighting and Groundwater Management Plan Ordinances of the District, which establish the authority and the principles for the decisions of the District, and provide the public with guidelines applicable to District operations. D. General Manager — The General Manager of the South Tahoe Public Utility District. E. Sewer Unit — An estimated measurement of flow and strength of wastewater discharged to the District's sewer system. A sewer unit is used for purposes of determining the assessment of sewer capacity charges. SECTION III — FINDINGS The Board of Directors of the South Tahoe Public Utility District, El Dorado County, State of California, makes the following findings: Ordinance No. 538 -12 Sewer Capacity Charge Page 1 -71- 1. The District's sewer capacity charges were previously determined to be less than the cost of providing such capacity by a comprehensive study authorized by the Board. On this basis, the Board previously adopted Ordinance 502 -08, which set the District's sewer capacity rates in order to reflect the actual cost of providing the services for which the charges are imposed. 2. Recognizing that the costs of providing services would increase, Ordinance 502 -08 additionally provided for a mechanism pursuant to which an increase in the District's sewer capacity charge would take place on January 1 of each year from 2009 through 2013. 3. By Ordinances 534 -11, 527 -10, and 518 -10 the Board postponed the scheduled increases three times — three separate six month terms effective January 1, 2010, January 1, 2011, and July 1, 2011, on the basis that allowing the scheduled sewer capacity charge increase would contribute to adverse impacts on development within the District's boundaries by increasing the costs of new development. 4. The Board finds that the current economic climate may still be adversely impacting new development within the District's boundaries. 5. The Board finds that allowing the scheduled sewer capacity charge increase could contribute to the adverse impacts on development within the District's boundaries by increasing the costs of new development. 6. This ordinance is designed to postpone the increase to the sewer capacity charge scheduled to occur on January 1, 2012, until July 1, 2012. 7. The Board has determined that it is in the best interest of the health and safety of District's residents to postpone the scheduled increase in the District's sewer capacity charges. SECTION IV — SEWER CONNECTION 1. Sewer capacity charges shall be determined as follows: a. A sewer capacity charge shall be paid to the District by the applicant desiring connection to the District sewer system based upon the number of sewer units which are required for the applicant's project. Refer to Section V, Paragraph 1, Schedule No. 1. b. At any time sewer capacity is added to any parcel for which the initial capacity charge has been previously paid in an amount which did not include such additional capacity, as a condition to such parcel remaining connected to the District sewer system, there shall be a subsequent charge to provide for additional sewer capacity requirements. Refer to Section V, Paragraph 1, Schedule No. 1. c. Periodic Cost Adjustments. The sewer capacity charge for sewer connections shall be adjusted as provided in this Ordinance to reflect the increased costs for providing sewer service. Refer to Section V, Paragraph 1, Schedule No. 1. 2. Sewer capacity charges, as determined from time to time by the Board, apply to all new connections and existing connections to which at any time sewer capacity is added to any parcel for which the initial capacity charge has been previously paid. Capacity charge revenue is used to pay for sewer facilities in existence at the time the charge is imposed or to pay for new sewer facilities that will be constructed in the future that are of benefit to the person or property being charged. Ordinance No. 538 -12 Sewer Capacity Charge Page 2 —72— 3. Neither this Ordinance, nor payment of the capacity charges described in this Ordinance, shall constitute approval of any capital project. SECTION V —SEWER FEES, RATES AND SCHEDULES 1. Schedule No. 1 — Sewer Capacity Fee, July 1, 2010 - $4,930.00 a. Periodic Adjustments: 16% on July 1, 2012, January 1, 2013, and January 1, 2014. b. An amount equal to the Engineering News Records' construction cost index, national average, for the prior twelve (12) month period, commencing on January 1, 2015, and on January 1st of each subsequent year. SECTION VI — ADMINISTRATION 1. The effective date of this Ordinance is February 19, 2012. 2. The provisions of this Ordinance will be administered and enforced by the District through the General Manager, who may delegate such enforcement to one or more employees of the District. 3. Any applicant for sewer connection may appeal any District decision pertaining to a sewer connection under this Ordinance to the Board by filing a written appeal with the Clerk of the Board, within 10 days from the date of the action or decision. The Board may, in its discretion, affirm, reverse, or modify any District action undertaken pursuant to this Ordinance. SECTION VII — SEVERABILITY If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance and its implementing rules and regulations is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance or the Administrative Code. The Board of Directors declares and determines that it would have passed section, subsection, subdivision, paragraph, sentence, clause or phrase thereof of this Ordinance and its implementing rules and regulations and the Administrative Code irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid. Ordinance No. 538 -12 Sewer Capacity Charge Page 3 -73- PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility District at its duly held regular meeting on the 19th day of January, 2012, by the following vote: AYES: NOES: ABSENT: ATTEST: Kathy Sharp, Clerk of the Board Ordinance No. 538 -12 Sewer Capacity Charge Page 4 —74— Eric Schafer, President South Tahoe Public Utility District PAYMENT OF CLAIMS FOR APPROVAL January 19, 2012 Payroll 1/10/2012 438,058.12 Total Payroll 438,058.12 ADP 197.54 American Express 4,234.95 Bank of America 0.00 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 0.00 CDS- health care payments 98,811.78 Union Bank 0.00 Total Vendor EFT 103,244.27 Accounts Payable Checks - NonCrew Fund 0.00 Accounts Payable Checks -Sewer Fund 221,930.03 Accounts Payable Checks -Water Fund 421,498.49 Accounts Payable Checks -Self- funded Insurance 0.00 Accounts Payable Checks - Grants Fund 0.00 Total Accounts Payable 643,428.52 Grand Total 1,184,730.91 Payroll EFTs & Checks EFT AFLAC Medical & Dependent Care EFT CA Employment Taxes & W/H EFT Federal Employment Taxes & W/H EFT CaIPERS Contributions EFT Great West Deferred Comp EFT Stationary Engineers Union Dues EFT United Way Contributions EFT Employee Direct Deposits CHK Employee Garnishments CHK Employee Paychecks 1/10/2012 574.74 19,242.47 94,088.15 74,366.93 20,229.81 2,329.73 115.00 222,058.49 1,273.83 3,778.97 Total 438,058.12 -75- PAYMENT OF CLAIMS Vendor Name Department / Proj Name Descrlution Acct# I Proj Code Amount Check Num Ups ACWA BOARD OF DIR DUES /MEMB /CERT 2019 - 6250 18,295.00 Check Total: 18,295.00 AP- 00081222 MW AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 770.00 Check Total: 770.00 AP- 00081223 MW AHERN RENTALS HEAVY MAINT BUILDINGS 1004 - 6041 350.41 Check Total: 350.41 AP- 00081224 MW ALL ELECTRIC MOTORS INC PUMPS PUMP STATIONS 1002 - 6051 1,981.45 Check Total: 1.981.45 AP- 00081225 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 93.15 Check Total: 93.15 AP- 00081226 MW ALPINE COUNTY DIAMOND VLY RNCH LAND TAXES 1028 - 6651 28,389.27 Check Total: 28,389.27 AP- 00081227 MW ALSBURY, MARY INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 82.00 ALSBURY, MARY INFORMATION SYS TRAVEL /MEETINGS 2037 - 6200 82.00 Check Total: 164.00 AP- 00081228 MW .!AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 114.86 ON I Check Total: 114.86 AP- 00081229 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,077.71 Check Total: 1.077,71 AP- 00081230 MW ARETE SYSTEMS ENGINEERING CONTRACT SERVICE 1029 - 4405 1,443.75 ARETE SYSTEMS ENGINEERING CONTRACT SERVICE 2029 - 4405 1,443.75 ARETE SYSTEMS ENGINEERING - GIS SFTWR DEV ARETE, GIS 2029 - 8120 - GISSFT 1,470.00 Check Total: 4.357.50 AP- 00081231 MW AT &T MOBILITY PUMPS TELEPHONE 1002 - 6310 19.73 AT &T MOBILITY PUMPS TELEPHONE 2002 - 6310 19.72 Check Total: 39.45 AP- 00081232 MW AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 789.22 AT &T /CALNET 2 GEN &ADMIN SIGNAL CHARGES 1000 - 6320 31.64 AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 166.51 AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.18 AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 789.21 User: THERESA Page: 1 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department I Proj Name Description Acct# / Proj Code AT &T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 AWARDS OF TAHOE BOARD OF DIR OFFICE SUPPLIES AWARDS OF TAHOE ADMINISTRATION INCNTV & RCGNTN AWARDS OF TAHOE BOARD OF DIR OFFICE SUPPLIES AWARDS OF TAHOE ADMINISTRATION INCNTV & RCGNTN AWWA CAL -NEV SECTION AWWA CAL -NEV SECTION BENTLY AGROWDYNAMICS BI STATE PROPANE BI STATE PROPANE LACK EAGLE CONSULTING INC BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BROWN & CALDWELL CONSULTANTS Check Total: Amount Check Num Tvpe 118.85 7.18 1.909.79 AP- 00081233 MW 1019 - 4820 380.36 1021 - 6621 5.00 2019 - 4820 380.36 2021 - 6621 5.00 Check Total: 770.72 AP- 00081234 MW LABORATORY DUES /MEMB /CERT 1007 - 6250 37.50 LABORATORY DUES /MEMB /CERT 2007 - 6250 37.50 Check Total: 75,00 AP- 00081235 MW OPERATIONS SLUDGE DISPOSAL 1006 - 6652 3,230.50 Check Total: 3.230.50 AP- 00081236 MW PUMPS PUMP STATIONS 1002 - 6051 768.62 UNDERGROUND REP PROPANE 2001 - 6360 48.43 ENGINEERING - HEADWORKS HDWKS IMP PROJ CUSTOMER SERVICE CUSTOMER SERVICE CONTRACT SERVICE CONTRACT SERVICE ENGINEERING - FILTER ASSMNT REHAB FLTR 5 &6 Check Total: 817.05 AP- 00081237 MW 1029 - 8033 - HDWORK 1,190.00 Check Total: 1038 - 4405 2038 - 4405 1.190.00 1,018.16 1,018.16 Check Total: 2.036.32 AP- 00081239 MW AP- 00081238 MW 1029 - 8066 - FILTER 3,168.39 Check Total: 3.168.39 AP- 00081240 MW BUSHROW, JAY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00081241 MW CALIF BOARD OF EQUALIZATION UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 47.31 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP MOBILE EQUIP 1003 - 6012 0.17 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP FILTER EQ /BLDG 1003 - 6023 77.97 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP BUILDINGS 1003 - 6041 2.50 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 0.31 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP SMALL TOOLS 1003 - 6073 1.13 CALIF BOARD OF EQUALIZATION HEAVY MAINT SECONDARY EQUIP 1004 - 6022 19.25 User: THERESA Page: 2 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# I Prof Code Amount Check Num UPI CALIF BOARD OF EQUALIZATION EQUIPMENT REP AUTOMOTIVE 1005 - 6011 128.98 CALIF BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 1007 - 4760 64.19 CALIF BOARD OF EQUALIZATION LABORATORY OFFICE SUPPLIES 1007 - 4820 3.34 CALIF BOARD OF EQUALIZATION ENGINEERING - ERB LINER REPL REPLACE ERB LINE 1029 - 7581 - ERBLNR 280.55 CALIF BOARD OF EQUALIZATION ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 282.10 CALIF BOARD OF EQUALIZATION UNDERGROUND REP PIPE /CVRS /MHLS 2001 - 6052 126.97 CALIF BOARD OF EQUALIZATION PUMPS WELLS 2002 - 6050 275.90 CALIF BOARD OF EQUALIZATION PUMPS SEC MEASURES 2002 - 8649 30.54 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP WELLS 2003 - 6050 2.06 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP PUMP STATIONS 2003 -6051 1,474.83 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP RPR/MNTC WTR TKS 2003 - 6054 1,283.79 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP SHOP SUPPLIES 2003 - 6071 1.76 CALIF BOARD OF EQUALIZATION ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 0.13 CALIF BOARD OF EQUALIZATION EQUIPMENT REPAIR 8' SNO PLO PKG 2005 - 8249 17.18 CALIF BOARD OF EQUALIZATION LABORATORY LAB SUPPLIES 2007 - 4760 57.02 CALIF BOARD OF EQUALIZATION LABORATORY OFFICE SUPPLIES 2007 - 4820 3.33 Check Total: 4.181.31 AP- 00081244 MW co CALIF BOARD OF EQUALIZATION FINANCE SUPPLIES 1039 - 6520 32.00 CALIF BOARD OF EQUALIZATION FINANCE SUPPLIES 2039 - 6520 32.00 Check Total: 64.00 AP- 00081245 MW CARDINALE EQUIPMENT REP AUTOMOTIVE 1005 - 6011 74.11 CARDINALE UNDERGROUND REP SMALL TOOLS 2001 - 6073 1,234.82 Check Total: 1.308.93 AP- 00081246 MW CDW -G CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 2,620.00 Check Total: 2.620.00 AP- 00081247 MW CLEMENT COMMUNICATIONS INC HUMAN RESOURCES SAFETY PROGRAMS 1022 - 6079 815.36 CLEMENT COMMUNICATIONS INC HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 815.36 CSAC -EIA HUMAN RESOURCES CONTRACT SERVICE CSAC -EIA HUMAN RESOURCES CONTRACT SERVICE CSDA BOARD OF DIR DUES /MEMB /CERT 1022 - 4405 2022 - 4405 Check Total: Check Total: 1.630.72 403.20 403.20 AP- 00081248 MW 806.40 AP-00081249 MW 1019 - 6250 2,290.50 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 3 Current Date: 01/12/2012 Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num IXp.B CSDA BOARD OF DIR DUES /MEMB /CERT 2019 - 6250 2,290.50 Check Total: 4.581.00 AP- 00081250 MW CWEA UNDERGROUND REP DUES /MEMB /CERT 1001 - 6250 132.00 CWEA LABORATORY DUES /MEMB /CERT 1007 - 6250 105.00 CWEA CUSTOMER SERVICE DUES /MEMB /CERT 1038 - 6250 132.00 CWEA UNDERGROUND REP DUES /MEMB /CERT 2001 - 6250 262.00 CWEA LABORATORY DUES /MEMB /CERT 2007 - 6250 105.00 Check Total: 736.00 AP- 00081251 MW DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 686.15 DELL MARKETING L P INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 633.00 Check Total: 1.319,15 AP- 00081252 MW DIY HOME CENTER HEAVY MAINT BUILDINGS 1004 - 6041 77.52 DIY HOME CENTER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 21.31 DIY HOME CENTER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 14.52 DIY HOME CENTER PUMPS PUMP STATIONS 2002 - 6051 29.08 DIY HOME CENTER HEAVY MAINTENANC BUILDINGS 2004 - 6041 9.29 Check Total: 151.7Z AP- 00081253 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 21.12 Check Total: 21.12 AP- 00081254 MW E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 59.51 E- FILLIATE CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 59.47 Check Total: 118.98 AP- 00081255 MW EL DORADO COUNTY UNDERGROUND REP CONST /EXCAV PRMT 2001 - 6648 222.63 Check Total: 222.63 AP- 00081256 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 6.50 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 6.50 Check Total: 13.00 AP- 00081257 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 6.50 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 6.50 Check Total: 13.00 AP- 00081258 MW EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 6.50 EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 6.50 User: THERESA Page: 4 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 Vendor Name Department I Proj Name PAYMENT OF CLAIMS Description Acct# / Proj Code Amount Check Num IM Check Total: 13.00 AP- 00081259 MW ENS RESOURCES INC DIO CONTRACT SERVICE ENS RESOURCES INC DIO OFFICE SUPPLIES ENS RESOURCES INC DIO CONTRACT SERVICE ENS RESOURCES INC DIO OFFICE SUPPLIES 1027 - 4405 1027 - 4820 2027 -4405 2027 - 4820 2,647.95 683.17 2,647.94 683.17 Check Total: 6.662.23 AP- 00081260 MW FEDEX FINANCE POSTAGE EXPENSES 1039 - 4810 7.03 FEDEX FINANCE POSTAGE EXPENSES 2039 - 4810 7.03 Check Total: 14.06 AP- 00081261 MW FERGUSON ENTERPRISES INC. ELECTRICAL SHOP BUILDINGS 1003 - 6041 72.36 FERGUSON ENTERPRISES INC. HEAVY MAINT SECONDARY EQUIP 1004 - 6022 15.84 FERGUSON ENTERPRISES INC. UNDERGROUND REP SMALL TOOLS 2001 - 6073 95.83 FERGUSON ENTERPRISES INC. PUMPS BLK BRT BSTR UPG 2002 - 8169 323.48 Check Total: 507.51 AP- 00081262 MW FGL ENVIRONMENTAL LABORATORY - HERBST MONITORING 2007 - 6110 - HERBST 100.00 I Check Total: 100.00 AP- 00081263 MW co ciPIRST FINANCIAL BANK GEN & ADMIN UB SUSPENSE 1000 - 2002 5,484.70 Check Total: 5.484.70 AP- 00081264 MW FIRST FINANCIAL BANK GEN & ADMIN UB SUSPENSE 1000 - 2002 4,509.62 Check Total: 4.509.62 AP- 00081265 MW FLYERS ENGERGY LLC GEN & ADMIN GASOLINE INV 1000 - 0415 3,795.12 FLYERS ENGERGY LLC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 5,702.39 Check Total: 9.497.51 AP- 00081266 MW GEO -LOGIC ASSOCIATES INC ENGINEERING - ERB LINER REPL REPLACE ERB LINE 1029 - 7581 - ERBLNR 6,331.50 Check Total: 6.331.50 AP- 00081267 MW GFS CHEMICAL LABORATORY LAB SUPPLIES 1007 - 4760 20.15 GFS CHEMICAL LABORATORY LAB SUPPLIES 2007 -4760 18.91 Check Total: 39.06 AP- 00081268 MW GINOUK - WEMPLE, T.C. CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 100.00 Check Total: 100.00 AP- 00081269 MW GRAINGER GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 442.60 User: THERESA Page: 5 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Ty GRAINGER ELECTRICAL SHOP BUILDINGS 1003 - 6041 361.56 GRAINGER ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 107.50 GRAINGER HEAVY MAINT PRIMARY EQUIP 1004 - 6021 407.60 GRAINGER HEAVY MAINT FILTER EQ /BLDG 1004 - 6023 32.61 GRAINGER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 144.99 GRAINGER HEAVY MAINTENANC BUILDINGS 2004 - 6041 182.02 Check Total: 1.678,88 AP- 00081270 MW GREAT BASIN UNIFED AIR POLL CTRL DISTDIAMOND VLY RNCH REGLTRY OP PRMTS 1028 - 6650 70.00 Check Total: 70.00 AP- 00081271 MW HACH CO OPERATIONS BIOSOL EQUP /BLDG 1006 -6653 1,293.83 HACH CO LABORATORY LAB SUPPLIES 1007 - 4760 - 550.60 Check Total: 743.23 AP- 00081272 MW HAUGE BRUECK ASSOCIATES LLC ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 1,040.00 HENDERSON, JOEL CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE Check Total: 1.040.00 AP- 00081273 MW 2038 - 6660 - WCPROG 200.00 I Check Total: 200.00 AP- 00081274 MW co ~+-IIGH SIERRA BUSINESS SYSTEMS OPERATIONS SERVICE CONTRACT 1006 - 6030 48.05 HIGH SIERRA BUSINESS SYSTEMS LABORATORY SERVICE CONTRACT 1007 - 6030 24.03 HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 1021 - 6030 171.14 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022 - 6030 56.43 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 1029 - 6030 160.12 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 55.15 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039 - 6030 14.51 HIGH SIERRA BUSINESS SYSTEMS LABORATORY SERVICE CONTRACT 2007 - 6030 24.02 HIGH SIERRA BUSINESS SYSTEMS ADMINISTRATION SERVICE CONTRACT 2021 - 6030 171.14 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022 - 6030 56.42 HIGH SIERRA BUSINESS SYSTEMS ENGINEERING SERVICE CONTRACT 2029 - 6030 160.12 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 55.15 HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039 - 6030 14.51 HIRERIGHT, INC HIRERIGHT, INC HUMAN RESOURCES HUMAN RESOURCES PERSONNEL EXPENS PERSONNEL EXPENS 1022-6670 2022-6670 Check Total: 1.010.79 AP- 00081275 MW 33.35 33.35 User: THERESA Page: 6 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code IDEXX DISTRIBUTION CORP. IDEXX DISTRIBUTION CORP. INFOSEND INC. INFOSEND INC. INTERSTATE SAFETY & SUPPLY INTERSTATE SAFETY & SUPPLY LABORATORY LABORATORY CUSTOMER SERVICE CUSTOMER SERVICE GEN & ADMIN GEN & ADMIN LAB SUPPLIES LAB SUPPLIES SERVICE CONTRACT SERVICE CONTRACT SHOP SUPPLY INV SAFETY INVENTORY 1007 - 4760 2007 - 4760 1038 - 6030 2038 - 6030 1000 - 0421 1000 - 0425 Check Total: Check Total: Check Total: Amount Check Nutn Type 66.70 AP- 00081276 MW 71.11 77.97 149.08 AP- 00081277 MW 171.61 171.61 343.22 AP- 00081278 MW 45.05 107.00 Check Total: 152.05 AP- 00081279 MW IRONMAN PARTS & SERVICES EQUIPMENT REP - DIESEL FILTER RE DPF 1005 - 7613 - DIPART 14,494.96 IRONMAN PARTS & SERVICES EQUIPMENT REP - DIESEL FILTER RE DPF 1005 - 7614 - DIPART 14,494.96 Check Total: 28,989,92 AP- 00081280 MW iWATER INC INFORMATION SYS SERVICE CONTRACT 1037 - 6030 750.00 MATER INC INFORMATION SYS SERVICE CONTRACT 2037 - 6030 750.00 co Check Total: 1.500.00 AP- 00081281 MW N KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 - 6071 421.90 Check Total: 421.90 AP- 00081282 MW KINGSBURY GENERAL IMPROVEMENT GEN & ADMIN - USFS GRNT ADMIN SUSPENSE 2000 - 2504 - SMOKEY 313,461.62 Check Total: 313.461.62 AP- 00081283 MW KRLT FM /KOWL AM DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 648.00 KRLT FM /KOWL AM DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 648.00 Check Total: 1.296.00 AP- 00081284 MW KTHO RADIO DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 275.00 KTHO RADIO DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 275.00 Check Total: 550.00 AP- 00081285 MW LAKESIDE NAPA PUMPS SHOP SUPPLIES 1002 - 6071 67.57 LAKESIDE NAPA HEAVY MAINT BUILDINGS 1004 - 6041 119.96 LAKESIDE NAPA HEAVY MAINT GROUNDS & MNTC 1004 - 6042 22.22 LAKESIDE NAPA HEAVY MAINT SMALL TOOLS 1004 - 6073 32.31 LAKESIDE NAPA HEAVY MAINT BIOSOL EQUP /BLDG 1004 - 6653 397.44 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 7 Current Date: 01/12/2012 Current Time: 15:41:32 PAYMENT OF CLAIMS vendor Name Department / Proj Name Description Acct# / Proj Code LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005 - 6011 LAKESIDE NAPA EQUIPMENT REP SHOP SUPPLIES 1005 - 6071 LAKESIDE NAPA EQUIPMENT REP SMALL TOOLS 1005 - 6073 LAKESIDE NAPA DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 LAKESIDE NAPA UNDERGROUND REP MOBILE EQUIP 2001 - 6012 LAKESIDE NAPA PUMPS PUMP STATIONS 2002 - 6051 LAKESIDE NAPA PUMPS SHOP SUPPLIES 2002 - 6071 LAKESIDE NAPA ELECTRICAL SHOP BUILDINGS 2003 - 6041 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 LAKESIDE NAPA EQUIPMENT REPAIR SHOP SUPPLIES 2005 - 6071 LAKESIDE NAPA EQUIPMENT REPAIR SMALL TOOLS 2005 - 6073 LIBERTY ENERGY GEN & ADMIN ELECTRICITY 1000 - 6330 LIBERTY ENERGY GEN & ADMIN ST LIGHTING EXP 1000 - 6740 LIBERTY ENERGY GEN & ADMIN ELECTRICITY 2000 - 6330 1 co (ALLY'S TIRE SERVICE INC. EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1 LILLY'S TIRE SERVICE INC. EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002 - 6071 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 1002 - 6073 MC MASTER CARR SUPPLY CO PUMPS WELLS 2002 - 6050 MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002 - 6071 MC MASTER CARR SUPPLY CO PUMPS SMALL TOOLS 2002 - 6073 MEEKS BUILDING CENTER PUMPS PUMP STATIONS 1002 - 6051 MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 1002 - 6071 MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002 - 6073 MEEKS BUILDING CENTER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 MEEKS BUILDING CENTER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 MEEKS BUILDING CENTER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 Check Total: Check Total: Check Total: Check Total: Amount Check Num URA 782.97 2.96 13.04 85.20 26.93 19.55 67.57 2.32 1,168.36 2.96 13.03 2.824.39 AP- 00081286 MW 26,611.18 1,537.51 22,389.67 50.538.36 AP- 00081287 MW 339.38 326.87 666.25 AP- 00081288 MW 34.21 14.89 267.71 34.21 14.89 365.91 AP- 00081289 MW 43.09 32.96 23.29 19.82 79.83 66.82 53.01 User: THERESA Page: 8 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 Vendor Name MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MOORE, MARY MOTEL 6 MOTEL 6 co NELS TAHOE HARDWARE ItlELS TAHOE HARDWARE NELS TAHOE HARDWARE NELS TAHOE HARDWARE NEW RESOURCES GROUP INC NEWSPAPERS IN EDUCATION NEWSPAPERS IN EDUCATION NIXON'S HEATING OLIN CORPORATION ONTRAC ONTRAC Department I ProjName CUSTOMER SERVICE UNDERGROUND REP PUMPS PUMPS PUMPS PUMPS ELECTRICAL SHOP HEAVY MAINTENANC CUSTOMER SERVICE PAYMENT OF CLAIMS Description SHOP SUPPLIES PIPE /CVRS /MHLS WELLS PUMP STATIONS SHOP SUPPLIES SMALL TOOLS SHOP SUPPLIES BUILDINGS SHOP SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE PUMPS PUMPS UNDERGROUND REP PUMPS HEAVY MAINT HEAVY MAINT STANDBY ACCOMODA STANDBY ACCOMODA SHOP SUPPLIES PUMP STATIONS SECONDARY EQUIP SHOP SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL UNDERGROUND REP OPERATIONS LABORATORY LABORATORY PUB RELATIONS PUB RELATIONS MISC LIAB CLAIMS HYPOCHLORITE POSTAGE EXPENSES POSTAGE EXPENSES Acct# / Proj Code 1038 - 6071 2001 - 6052 2002 - 6050 2002 - 6051 2002 - 6071 2002 - 6073 2003 - 6071 2004 - 6041 2038 - 6071 Check Total: 2038 - 6660 - WCPROG Check Total: 1002 - 6083 2002 - 6083 1001 -6071 1002 - 6051 1004 - 6022 1004 - 6071 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: 2001 - 4520 1006 - 4755 1007 - 4810 2007 - 4810 Check Total: Check Total: Check Total: Amount Check Num Tvoe 5.65 190.70 28.76 18.02 32.96 23.29 29.75 46.88 14.83 709.66 AP- 00081290 MW 200.00 200.00 AP- 00081291 137.62 98.30 MW 235.92 AP- 00081292 MW 8.61 3.22 25.77 21.54 59.14 AP- 00081293 MW 232.50 232.50 125.00 125.00 AP- 00081294 MW 250.00 AP -00081295 MW 311.21 311.21 AP- 00081296 MW 3,848.74 3.848.74 6.41 5.88 AP- 00081297 MW 12.29 AP- 00081298 MW User: THERESA Page: 9 Report: OH_PMT_CLAIMS_BK Current Date: 01/12/2012 Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / ProlCode Amount Check Num IXRfl PRAXAIR 174 HEAVY MAINT BUILDINGS 1004 - 6041 285.95 PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 93.86 PRAXAIR 174 PUMPS WELLS 2002 - 6050 433.24 Check Total: 813.05 AP- 00081299 MW PUMPING SOLUTIONS INC Round Hill GID SCHRAG, DONNA HEAVY MAINT SECONDARY EQUIP 1004 - 6022 384.25 Check Total: 384.25 AP- 00081300 MW GEN & ADMIN - USFS GRNT ADMIN SUSPENSE 2000 - 2504 - SMOKEY 11,190.43 Check Total: CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG Check Total: 11.190.43 AP- 00081301 MW 200.00 200.00 AP- 00081302 MW SCOTTYS HARDWARE PUMPS SMALL TOOLS 1002 - 6073 7.16 SCOTTYS HARDWARE UNDERGROUND REP OFFICE SUPPLIES 2001 - 4820 15.26 SCOTTYS HARDWARE UNDERGROUND REP SMALL TOOLS 2001 - 6073 11.24 SCOTTYS HARDWARE PUMPS SMALL TOOLS 2002 - 6073 7.16 Check Total: Check Total: Check Total: 60.00 AP- 00081305 MW SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 1007 - 6030 58.00 SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 2007 - 6030 58.00 HRED -IT GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 er SIANO, CHRIS OPERATIONS TRAVEUMEETINGS 1006 - 6200 40.82 AP- 00081303 MW 64.00 64.00 AP- 00081304 MW 60.00 Check Total: SIERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 Check Total: SIERRA NEVADA MEDIA GROUP FINANCE ADS /LGL NOTICES 1039 - 4930 SIERRA NEVADA MEDIA GROUP EQUIPMENT REPAIR REPL AIR CMPRSR 2005 - 8248 SIERRA NEVADA MEDIA GROUP FINANCE ADS /LGL NOTICES 2039 - 4930 Check Total: SIERRA SPRINGS PUMPS SUPPLIES 1002 - 6520 SIERRA SPRINGS DIAMOND VLY RNCH SUPPLIES 1028 - 6520 SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 1038 - 6520 116.00 AP- 00081306 MW 1,586.94 1.586.94 335.54 57.16 335.54 728.24 21.32 21.32 10.98 AP- 00081307 MW AP- 00081308 MW User: THERESA Page: 10 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num IXRe SIERRA SPRINGS CUSTOMER SERVICE SUPPLIES 2038 - 6520 10.99 Check Total: 64.61 AP-00081309 MW SKELLY, CHRIS INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 15.00 SKELLY, CHRIS INFORMATION SYS TRAVEL /MEETINGS 2037 - 6200 15.00 Check Total: 30.00 AP- 00081310 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 2,317.84 SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 2000 - 6370 221.62 Check Total: 2.539.46 AP- 0008131 I MW SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 12,372.91 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 733.05 Check Total: 13,105.96 AP- 00081312 MW SPRINGBROOK SOFTWARE INC INFORMATION SYS CONTRACT SERVICE 1037 - 4405 328.92 SPRINGBROOK SOFTWARE INC INFORMATION SYS CONTRACT SERVICE 2037 - 4405 328.91 Check Total: 657.83 AP- 00081313 MW STATE WATER RESOURCES OPERATIONS DUES /MEMB /CERT 1006 - 6250 95.00 I Check Total: 95.00 AP- 00081314 MW co cn !SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 417.28 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 2037 - 4405 417.28 SUBSTITUTE PERSONNEL & • CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 1,490.02 Check Total: 2.324.58 AP- 00081315 MW SUNGARD PUBLIC SECTOR INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 60.00 SUNGARD PUBLIC SECTOR INFORMATION SYS TRAVEL /MEETINGS 2037 - 6200 60.00 Check Total: 120.00 AP- 00081317 MW SUNGARD PUBLIC SECTOR INC. INFORMATION SYS TRAVEL /MEETINGS 1037 - 6200 40.00 SUNGARD PUBLIC SECTOR INC. FINANCE TRAVEUMEETINGS 1039 - 6200 40.00 SUNGARD PUBLIC SECTOR INC. INFORMATION SYS TRAVEUMEETINGS 2037 - 6200 40.00 SUNGARD PUBLIC SECTOR INC. FINANCE TRAVEL /MEETINGS 2039 - 6200 40.00 Check Total: 160.00 AP- 00081316 MW SWRCB ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 427.00 Check Total: 427.00 AP- 00081318 MW TAHOE BASIN CONTAINER SERVICE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 312.50 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 11 Current Date: 01/12/2012 Current Time: 15:41:32 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code TAHOE BASIN CONTAINER SERVICE OPERATIONS SLUDGE DISPOSAL 1006 - 6652 TAHOE MOUNTAIN NEWS TAHOE MOUNTAIN NEWS DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL PUB RELATIONS PUB RELATIONS Amount Check Num IXRt 10,054.00 Check Total: 10.366.50 AP- 00081319 MW 1027 - 6620 - PREEXT 200.00 2027 - 6620 - PREEXT 200.00 Check Total: 400.00 AP- 00081320 MW TAHOE PARADISE CHEVRON UNDERGROUND REP DIESEL 2001 - 4620 110.25 Check Total: 110.25 AP- 00081321 MW TAHOE PRINTING ADMINISTRATION PRINTING 1021 -4920 21.28 TAHOE PRINTING ADMINISTRATION PRINTING 2021 - 4920 21.28 Check Total: 42.56 AP- 00081322 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003 - 6041 102.31 TAHOE VALLEY ELECTRIC SUPPLY PUMPS BUILDINGS 2002 - 6041 18.02 TAHOE VALLEY ELECTRIC SUPPLY PUMPS WELLS 2002 - 6050 52.21 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 2003 - 6041 144.79 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP WELLS 2003 - 6050 87.92 i Check Total: 405.25 AP- 00081323 MW co "ERRY'S APOLLO PLUMBING & HTN UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 950.00 Check Total: 950.00 AP- 00081324 MW THOMAS HAEN CO INC GEN & ADMIN - BMP RETROFIT CONST RETAINAGE 2000 - 2605 - BMPRET -51.35 THOMAS HAEN CO INC GEN & ADMIN - DEMO FP,COLD CRK CONST RETAINAGE 2000 - 2605 - DEMOFP 182.88 THOMAS HAEN CO INC GEN & ADMIN - DEMO RALPH TANK CONST RETAINAGE 2000 - 2605 - DEMORT 326.80 THOMAS HAEN CO INC GEN & ADMIN - FILTER PLNT ELEC CONST RETAINAGE 2000 - 2605 - FPELEC 22.26 THOMAS HAEN CO INC ENGINEERING - DEMO FP,COLD CRK CC FLTR PLANT 2029 - 7091 - DEMOFP 13,613.72 THOMAS HAEN CO INC ENGINEERING - BMP RETROFIT BMP PROJECTS 2029 - 8745 - BMPRET 1,947.00 Check Total: 16.041,31 AP- 00081325 MW UNITED RENTALS INC DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 7,213.69 Check Total: 7.213.69 AP- 00081326 MW USA BLUE BOOK PUMPS WELLS 2002 - 6050 762.39 USA BLUE BOOK PUMPS BLK BRT BSTR UPG 2002 - 8169 483.43 Check Total: 1,245,82 AP- 00081327 MW V &A CONSULTING ENGINEERS INC ENGINEERING - TANK COATING TANK COATINGS 2029 - 8261 - TKCOAT 1,315.50 User: THERESA Page: 12 Current Date: 01/12/2012 Report: OH_PMT_CLAIMS_BK Current Time: 15:41:32 Vendor Name WARD, CHARLES WASS, REBECCA WATSON, KYLE WECO INDUSTRIES INC WEDCO INC WEDCO INC WEDCO INC WEDCO INC WELCOME AUTO BODY co co WHITE ROCK CONSTRUCTION WHITE ROCK CONSTRUCTION WHITE ROCK CONSTRUCTION WHITE ROCK CONSTRUCTION WHITE ROCK CONSTRUCTION WISE CONSULTING & TRAINING WISE CONSULTING & TRAINING PAYMENT OF CLAIMS Department I Proj Name CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE - WTR CONS PROG CUSTOMER SERVICE - WTR CONS PROG UNDERGROUND REP PUMPS ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP EQUIPMENT REPAIR GEN & ADMIN - BIJOU MEADOWS ER GEN & ADMIN GEN & ADMIN - SNOWSHOE DITCH R DIAMOND VLY RNCH ENGINEERING - SNOWSHOE DITCH R ENGINEERING - DEMO RALPH TANK ENGINEERING - DEMO FP,COLD CRK Description WTR CONS EXPENSE WTR CONS EXPENSE WTR CONS EXPENSE INFILTRTN /INFLOW PUMP STATIONS BUILDINGS PUMP STATIONS SHOP SUPPLIES AUTOMOTIVE CONST RETAINAGE CONST RETAINAGE CONST RETAINAGE GROUNDS & MNTC SNOSHU REPAIR RALPH TANK CC FLTR PLANT Acct# I Proj Code Check Total: 2038 - 6660 - WCPROG Check Total: 2038 - 6660 - WCPROG Check Total: 2038 - 6660 - WCPROG Check Total: 1001 - 6055 1002 - 6051 1003 - 6041 1003 - 6051 1003 - 6071 2005 - 6011 Check Total: Check Total: Check Total: 1000 - 2605 - ECBIJM 1000 - 2605 1000 - 2605 - SNOBLO 1028 - 6042 1029 - 7075 - SNOBLO Amount 1.315.50 100.00 Check Num TYj e AP- 00081328 MW 100.00 AP- 00081329 MW 200.00 200.00 AP- 00081330 MW 79.50 79.50 AP- 00081331 MW 1,894.25 1.894.25 51.41 855.37 339.66 97.29 AP- 00081332 MW 1.343.73 AP- 00081333 MW 471.00 471.00 587.50 201.54 333.75 - 4,030.88 31,885.00 AP- 00081334 MW Check Total: 28.976,91 AP- 00081335 MW 2029 - 7090 - DEMORT 2,092.00 2029 - 7091 - DEMOFP 3,466.60 Check Total: Grand Total: 643,428.52 5.558.60 AP- 00081336 MW User: THERESA Page: 13 Report: OH_PMT_CLAIMS_BK Current Date: 01/12/2012 Current Time: 15:41:32 South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones Randy Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.u5 BOARD AGENDA ITEM 4i TO: Board of Directors FROM: Richard Solbrig, General Manager Nancy Hussmann Human Resources Director MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Labor Negotiations REQUESTED BOARD ACTION: Authorize staff to enter into contract with Austris Rungis, IEDA, to provide labor negotiations services. DISCUSSION: Requests for Proposals were sent to fourteen (14) firms on November 4, 2011, for labor negotiation services for the Union and Management staff contracts that expire June 30, 2012. Six (6) proposals were received and were screened by the Ad Hoc Committee consisting of Eric Schafer and Chris Cefalu, and management staff Richard Solbrig, Paul Hughes, and Nancy Hussmann. Three (3) firms were selected for interviews, scheduled for January 4, 2012. After the interviews, the panel discussed the candidates and agreed unanimously that Austris Rungis from I{DA was the best choice to be the chief negotiator in the upcoming negotiations. The Ad Hoc Committee recommended this choice to the full Board at their January 5, 2012 Board meeting, and the full Board indicated concurrence with their selection. SCHEDULE: January 20, 2012 Finalize Contract COSTS: $25,600 all inclusive ACCOUNT NO: 50/50 -22 -4405 BUDGETED AMOUNT REMAINING: $77,232 ATTACHMENTS: Master Agreement between the District and IEDA. CONCURRENCE WITH REQUESTED ACTIO • CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO -90- AGREEMENT FOR CONSULTING SERVICES IEDA THIS AGREEMENT is made and entered into as of the day of January, 2012 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and IEDA, Inc., hereinafter referred to as "CONSULTANT ". RECITALS A. DISTRICT employees are represented by Stationary Engineers, Local 39, and by the unrepresented Management Staff group. The DISTRICT's respective Memorandum of Understanding with each group is set to expire on June 20, 2012. B. DISTRICT desires to secure professional consulting services in support of the renewal of the Memorandum of Understanding with each employee group and CONSULTANT represents that CONSULTANT possesses the professional qualifications to provide such consulting services. C. DISTRICT and CONSULTANT agree to enter into this AGREEMENT for the performance of consulting services on the terms and conditions stated in this AGREEMENT. NOW THEREFORE, for an in consideration of their mutual promises and subject to the terms, provisions and conditions hereinafter set forth, the parties hereto do hereby agree as follows: ARTICLE I. CONSULTING SERVICES A. Upon execution of this agreement, and upon receipt of written authorization from DISTRICT, CONSULTANT at CONSULTANT's sole cost and expense (to be reimbursed as outlined in ARTICLE IV) and to the satisfaction of DISTRICT shall perform the services of chief contract negotiator. The services shall be assigned to CONSULTANT by DISTRICT, and the cost including all fees, costs and expenses both direct and indirect. B. CONSULTANT agrees to provide services in a timely manner. In the event CONSULTANT is not able to provide services in a timely manner, a written statement from CONSULTANT will be required showing CONSULTANT's plan to bring schedule back into compliance to meet completion date. In the event of delays due to causes beyond the control of CONSULTANT, an extension to the schedule for performance shall be negotiated. C. In the case of changes affecting project scope resulting from new findings, unanticipated conditions, or other conflicts or discrepancies, CONSULTANT shall promptly notify the DISTRICT of the identified changes and advise the DISTRICT of a recommended solution. Additional services shall not be performed without prior written authorization of DISTRICT. ARTICLE II. RESPONSIBILITIES OF DISTRICT A. DISTRICT shall furnish to or make available for examination by CONSULTANT, as it may request, all data and information which DISTRICT may have available, and CONSULTANT may rely upon such data and information developed exclusively by DISTRICT in the performance of CONSULTANT's Services. ARTICLE III. RESPONSIBILITIES OF CONSULTANT A. CONSULTANT shall secure approval of DISTRICT prior to executing contracts with subcontractors and prior to retaining subcontractors for any portion of services for DISTRICT. B. CONSULTANT shall be as fully responsible to DISTRICT for the negligent acts, errors, and /or omissions of its subcontractors, as it is for the negligent acts, errors and /or omissions of persons directly employed by it. CONSULTANT will be responsible for review and billing accuracy and for the direct payment for services completed or equipment /materials supplied by all of its subcontractors. C. Nothing contained in the Agreement shall create any contractual relationship between any subcontractor and DISTRICT. D. Indemnification a. CONSULTANT shall perform services in a manner commensurate with prevailing professional standards of qualified and experienced personnel in CONSULTANT's field. b. CONSULTANT agrees to defend, indemnify and hold DISTRICT and each of its officers, employees, agents and representatives harmless from any claims, damage, liability or costs (including reasonable attorney's fees and costs of defense) stemming from Services under this Agreement to the extent such claims, damage, liability or costs are caused by CONSULTANT's negligence, recklessness or willful misconduct or by the negligence, recklessness or willful misconduct of CONSULTANT's subconsultants, agents, or anyone acting on behalf of or at the direction of CONSULTANT. c. DISTRICT agrees to defend, indemnify and hold CONSULTANT and each of its officers, employees, agents and representatives harmless from any claims, damage, liability or costs (including reasonable attorney's fees and costs of defense) stemming from Services under this Agreement to the extent such claims, damage, liability or costs are caused by DISTRICT's negligence, recklessness or willful misconduct or by the negligence, recklessness or willful misconduct of the DISTRICT's subconsultants, agents, or anyone acting on behalf of or at the direction of the DISTRICT. d. The provisions of this section survive the completion of services under or the termination of this AGREEMENT. E. Insurance The following are the basic requirements that CONSULTANT shall be responsible for at CONSULTANT's sole cost and expense, and for the full term of this Agreement and before commencement of services hereunder: a. CONSULTANT shall carry or require that there be carried Workers Compensation Insurance for all of its employees and those of its subcontractors in accordance with the laws of the State of California. b. CONSULTANT shall carry or require that there by carried Commercial Liability Insurance including Automobile Coverage in an amount not less than $4,000,000 for each person, in an amount not less than $4,000,000 on account of one accident, and Property Damage Insurance in an amount not less than $4,000,000 single limit Bodily Injury and Property Damage Insurance per occurrence. c. Before commencing services, CONSULTANT shall submit evidence of the coverage required above to DISTRICT for review and approval. All such coverage shall be subject to approval by DISTRICT; approval of which shall not be unreasonably withheld. Such insurance shall be carried with financially responsible insurance companies, licensed in the State of California, and approved by DISTRICT; approval of which shall not be unreasonably withheld. Evidence of coverage shall ensure that such policies will not be canceled without 30 days prior written notice to DISTRICT. Commercial Liability policies, including Automobile Coverage and Property Damage Insurance, shall name DISTRICT, its officers, and employees as Additional Insured and as such person, shall be Primary coverage. d. It is the responsibility of the CONSULTANT to provide to the DISTRICT updated insurance certificates within 30 days after renewal or changes to insurance policies. F. CONSULTANT shall comply with all applicable laws, ordinances and codes of the Federal, State of California, and local governments. CONSULTANT shall hold DISTRICT harmless with respect to any damages to the extent arising from any tort committed in the performance of any of the Services embraced by this AGREEMENT due to CONSULTANT's negligence. G. CONSULTANT is responsible for the health and safety of its employees, subconsultants, agents or anyone working on behalf or direction of CONSULTANT in the course of Services. CONSULTANT shall ensure that its employees, subconsultants, agents or anyone working on behalf of or under the direction of CONSULTANT shall have experience and knowledge of Federal, State and local health and safety regulations and requirements. H. CONSULTANT and its associates and employees covered under this AGREEMENT covenant that they presently have no interest and that they will not acquire any interest direct or indirect, during the term of this AGREEMENT which would conflict in any manner or degree with the performance of Services required under this AGREEMENT. I. CONSULTANT shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the services to be performed under this AGREEMENT. CONSULTANT shall give its full attention and supervision to -93- the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this AGREEMENT. J. CONSULTANT shall furnish DISTRICT with reasonable opportunities from time to time to ascertain whether the services of CONSULTANT are being performed in accordance with this AGREEMENT. All work done and materials furnished shall be subject to final review and approval by DISTRICT. DISTRICT's review and approval of the Services shall not, however, relieve CONSULTANT of any of its obligations under this AGREEMENT. ARTICLE IV. CONSULTANT'S FEES A. CONSULTANT is employed to render professional services only, and any payments made to it are compensation only for such Services as it may render and recommendations it may make in carrying out the services. B. DISTRICT agrees to pay CONSULTANT for and in consideration of the faithful performance of all Services and duties set forth in this AGREEMENT, and agreed to be performed by CONSULTANT the amount of Twenty -Six Thousand, Five Hundred Dollars ($26,500) for one year of consulting services paid equally over a twelve (12) month period. CONSULTANT agrees to accept such payment from DISTRICT as and for full compensation for the faithful performance of all said Services and duties as the amount set forth for consulting services. CONSULTANT's response to the Request for Proposals for Negotiation Services will become a part of this AGREEMENT. C. DISTRICT shall pay CONSULTANT in equal monthly payments, up to the project maximum of $26,500. However, if Services are completed prior to the expiration of the one year term of this AGREEMNT, DISTRICT will pay CONSULTANT any remaining balance due, up to the project maximum of $26,500. D. The DISTRICT will not approve any additional compensation unless a change in the scope of the Services has occurred due to conditions that the parties could not have reasonably anticipated at the time of entering into this AGREEMENT. CONSULTANT shall notify DISTRICT immediately if the scope of Services is changed substantially. E. CONSULTANT shall be solely responsible for the payment of all federal, state or local income tax, social security tax, workers' compensation insurance, state disability insurance and any other taxes or insurance which CONSULTANT is responsible for paying as an independent contractor under federal, state or local law. CONSULTANT shall procure and maintain all licenses necessary for the performance of the Services, all at the sole cost of CONSULTANT. All of the above shall not be reimbursable under the AGREEMENT. Article V. MISCELLANEOUS PROVISIONS A. Any Services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this AGREEMENT. B. Submittal of Work Product and Written Notice —All reports and documents which CONSULTANT is required to furnish to DISTRICT (Work Product) and any other writing which CONSULTANT desires to give DISTRICT shall be delivered to DISTRICT or by depositing same in the United States mail, postage prepaid, addressed to: General Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Any legally operative documents shall be copied to: Brownstein Hyatt Farber Schreck, LLC 21 E. Carrillo Street Santa Barbara, CA 93101 -2782 Any notices or other writing which DISTRICT desires or is required to give or furnish to CONSULTANT shall be delivered to CONSULTANT by delivering in person or by depositing same in the United States mail, postage prepaid, addressed to: Mr. Bruce Heid, President IEDA 2200 Powell Street, Suite 1000 Emeryville, CA 94608 The effective date of such written notice shall be the date of personal delivery of such notice or the receipt of same in the United States mail. The address to which any notice or other writing may be delivered may be changed upon written notice by such party as above provided. C. Ownership of Documents — All documents prepared by CONSULTANT and required to be furnished to DISTRICT in electronic and hard copy format, shall be the property of DISTRICT after payment to CONSULTANT. All electronic documents shall be provided to the District in an editable format. Any use of Work Product for other projects and /or any use of uncompleted documents without specific written authorization from CONSULTANT will be at DISTRICT's sole risk and without liability or legal exposure to CONSULTANT and DISTRICT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses, and expenses, including attorneys' fees arising out of resulting therefrom. D. Audit of CONSULTANT'S Records — The books, papers, records, and accounts of CONSULTANT or any other consultant retained by CONSULTANT insofar as they relate to charges for Services, or are in any way connected with the work herein contemplated, shall be open at all reasonable times to inspection and audit by the agents and authorized representatives of DISTRICT. Said records shall be retained for a minimum of five (5) years after completion of Services. E. Discrimination — During the term of this AGREEMENT, CONSULTANT agrees in accordance with Section 1735 of the Labor Code of the State of California not to discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, sex, or marital status. CONSULTANT will take affirmative action to the limits prescribed by law to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religious creed, color, national origin, ancestry, physical handicap, medical condition, sex , or marital status. -95- F. Assignment - Neither party shall assign any interest in this AGREEMENT, nor transfer any interest in the same (whether by assignment or novation), without the prior written consent of the other party; provided, however, that claims for money due to become due CONSULTANT from DISTRICT under this AGREEMENT may be assigned to a bank, trust company or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to DISTRICT. G. Attorney's Fees — If any legal proceeding is brought to enforce or interpret the provisions of the AGREEMENT, the prevailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court in the same action or in a separate action brought for that purpose. The attorneys' fees award shall be made as to fully reimburse for all attorneys', paralegal and experts' fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys', paralegal and experts' fees, costs and expenses paid or incurred in good faith. H. Confidential Information — During and after the term of this AGREEMENT, CONSULTANT shall not, directly or indirectly, use, exploit, disclose or divulge to anyone, except appropriate representatives of DISTRICT, any of CONSULTANT'S Work Product, expect as otherwise authorized with DISTRICT's express consent. I. Authorization — All officers and individuals executing this and other documents on behalf of the respective parties certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated. J. Time of the Essence —Time is of the essence in the performance of this AGREEMENT. Any breach of any time deadline or schedule by CONSULTANT is agreed by the parties to be a material breach of this AGREEMENT, providing DISTRICT with termination rights under this Agreement, in addition to its rights to recover damages, regular, consequential or otherwise. The failure on the part of CONSULTANT to perform the Services within such time deadline or schedule when such failure is caused by acts beyond the control of CONSULTANT shall not be considered a breach of this AGREEMENT and CONSULTANT shall be entitled to an extension of such time deadline or schedule accordingly. ARTICLE VI. CANCELLATION OF AGREEMENT OR SUSPENSION OF WORK A. This AGREEMENT may be terminated in whole or in part in writing by either party for any reason, providing that no such termination may be effected unless the other party is given not less than sixty (60) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate. B. This AGREEMENT may be terminated in whole or in part in writing by DISTRICT for cause, effective immediately upon written notice of such termination to CONSULTANT, based upon the occurrence of any of the following events: a. Material breach of this AGREEMENT by CONSULTANT; b. Cessation of CONSULTANT to be licensed, as required by law; c. Failure of CONSULTANT to substantially comply with any applicable federal, state or local law or regulation; d. Filing by or against CONSULTANT of any petition under any law for the relief of debtors; and; e. Conviction of CONSULTANT's principal representative or personnel of any crime other than minor traffic offenses. C. In the event the AGREEMENT is terminated in whole or in part, CONSULTANT is to be fairly compensated for all approved services performed under the terminated AGREEMENT as of the termination date, provided that the total amount of compensation paid to CONSULTANT does not exceed the Twenty -Six Thousand, Five Hundred Dollars ($26,500) and provided that the CONSULTANT delivers to the District all Work Product due for the Services completed through the termination date. D. Upon receipt of a Termination Notice by CONSULTANT from DISTRICT, an equitable adjustment shall be negotiated to provide payment to CONSULTANT for termination settlement costs reasonably incurred by CONSULTANT relating to obligations and commitments as a result of entering into this AGREEMENT. E. Upon receipt of a Termination Notice, CONSULTANT shall (1) promptly discontinue all Services affected (unless the Notice directs otherwise); and (2) deliver or otherwise make available to DISTRICT, copies of data, reports, summaries, and such other information and materials as may have been accumulated by CONSULTANT in performing the services under this AGREEMENT. ARTICLE VII. DISPUTES A. All disputes arising out of or relating to this AGREEMENT, or the professional services rendered hereunder, shall be determined by arbitration in El Dorado County, California, before a sole arbitrator, in accordance with the laws of the State of California. B. The arbitration shall be administered by JAMS® pursuant to its Comprehensive Arbitration Rules and Procedures. Judgment on the Award may be entered in any court having jurisdiction. C. Costs and attorneys' fees in said arbitration shall be borne in accordance with the terms set forth in Article V.G., above. ARTICLE VIII. SEVERABILITY AND WAIVER A. If any provision of this AGREEMENT is held to be invalid and unenforceable, the remainder of this AGREEMENT shall be valid and binding upon the parties, provided that the remainder of the AGREEMENT can be interpreted to give effect to the intentions of the parties. B. Any waiver at any time by either party hereto of its rights with respect to a breach or default, or any other matter arising in connection with this AGREEMENT, shall not invalidate this AGREEMENT or be deemed to be a waiver with respect to any subsequent breach, default or matter. ARTICLE IX. ENTIRE AGREEMENT A. This AGREEMENT contains the entire understanding between the parties with respect to the subject matter herein. This AGREEMENT may not be amended except pursuant to a written instrument signed by all parties. B. This AGREEMENT is to be binding on the heirs, successors, and assigns of the parties hereto and is not to be assigned by either party without first obtaining the written consent of the other party, subject to the terms of Article V.F. C. The term of this AGREEMENT shall commence upon the date first written above and shall continue in full force and effect for a period of one year, unless sooner terminated as provided herein. ARTICLE X. EXECUTION OF AGREEMENT IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same in duplicate on the effective date first written above. Richard H. Solbrig, General Manger /Engineer South Tahoe Public Utility District David McKenzie, Secretary of IEDA South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Ccfalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Cruet Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • wwwetpud.u5 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: General Manager and Board of Directors Employee Organization: SPUD Management Unit SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES , NO CHIEF FINANCIAL OFFICER: YES NO CATEGORY: General -99- -100- South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Chris Cefalu James R. Jones any Vogelgesang Kelly Sheehan Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 13b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: January 19, 2012 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators DISCUSSION: Pursuant to Section 54957(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: General Manager and Board of Directors Employee Organization: Stationary Engineers, Local 39 SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACT . T• GENERAL MANAGER: YES =I/" NO CHIEF FINANCIAL OFFICER: YES ���� NO -101- CATEGORY: General -102-