Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
AP 10-20-11
SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, October 20, 2011 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri. , General Mana • er Dale Rise, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Director Paul Sciuto, Assistant General Mana • er Mary Lou Mosbacher, Vice President Eric W. Schafer, Director 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEM FOR BOARD ACTION REQUESTED BOARD ACTION a. Payment of Claims Approve Payment in the Amount of Pg. 53 $676,022.73 7. BOARD MEMBER STANDING COMMITTEE REPORTS (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) b. Finance Committee (Schafer / Cefalu) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) 11. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. Asphalt Patching Services - Update on Emergency Declared 09/21/11 (Paul Sciuto) b. Update to 1029 Shepherds Drive, South Lake Tahoe (Paul Hughes) REGULAR BOARD MEETING AGENDA - OCTOBER 20, 2011 PAGE - 2 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 10/11/11 - El Dorado County Board of Supervisors Public Meeting 10/12/11 - ECC (Employee Communication Committee) Sponsored Candidates Forum 10/17/11 - Water and Wastewater Operations Committee Meeting 10/19/11 - Finance Committee Meeting Future Meetings / Events 10/31/11 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 11/01/11 - 9:00 a.m. - Alpine County Supervisors Board Meeting in Markleeville 11/03/11 - 2:00 p.m. - STPUD Regular Board Meeting at District 11/08/11 - STPUD Board Elections 13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed. Three minute limit.) a. Pursuant to Government Code Section 54956.9(b) /Conference with Legal Counsel Pg. Anticipated Litigation (One Case) 69 b. Pursuant to Government Code Section 54956.9(a) /Conference with Legal Counsel Pg. Existing Litigation re: Pasquale Ardolino v. South Tahoe Public Utility District, Small Claims 71 Case No. SSC 20110043, El Dorado Superior County Superior Court. 14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 15. ITEM FOR BOARD ACTION REQUESTED BOARD ACTION a. Violation of Board Policies Pg. 73 (Richard Solbrig) (1) Determine Whether a Board Member Violated the Board Policies; and (2) Take Appropriate Action if the Board Determines that the Board Member Violated the Board Policies 16. ADJOURNMENT (To the next regular meeting, November 3, 2011, 2:00 p.m.) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us ITEMS s • 1950 - W•t� CONSENT CALENDAR OCTOBER 20, 2011 REQUESTED ACTION a. Pg. 1 Snowshoe / Millich Slope and Bijou Sewer Relocations (Peter Lavallee) b. Diamond Valley Ranch Irrigation Improvements Pg. 5 (Ivo Bergsohn) C. Pg. 9 Diamond Valley Ranch Irrigation Improvements - Environmental Permitting Assistance (Ivo Bergsohn) d. Cold Creek Filter Plant and Ralph Tank SEZ Pg. 13 Restoration Project (Julie Ryan) e. 2011 Filter Rehabilitation Project Pg. 19 (Julie Ryan) f. 2010 North Apache Booster Station Project Pg. 23 (John Thiel) g. 2011 Grizzly Mountain Booster Station Project Pg. 31 (John Thiel) h. Employment Related Legal Services Pg. 39 (Nancy Hussmann) Approve Change Order No. 3 to White Rock Construction, in the Amount of $19,379.73 Approve the List of Qualified General Contractor's to Bid on the Diamond Valley Ranch Irrigation Improve- ments Project: Phase 1 Authorize an Increase to Purchase Order P23335 for Additional Environmental Permitting Services, in the Amount of $10,600 Approve Change Order No. 1 to Thomas Haen Company, in the Amount of $50,110.93 Approve Change Order No. 2 to ERS Industrial Services, in the Amount of $43,440.74 (1) Approve the Project Closeout Agreement and Release of Claims; And (2) Authorize Staff to File a Notice of Completion with the El Dorado County Clerk Approve the California Tahoe Conservancy (CTC) Purchase and Sale Agreement for the Purchase of 2,027 Square Feet of Class 3 Restoration Credits, in the Amount of $15,202.50 Approve Task Order HR -1 with Best, Best and Krieger, LLP for Employment Related Legal Services CONSENT CALENDAR - OCTOBER 20, 2011 PAGE - 2 i. Regular Board Meeting Minutes: Approve Minutes Pg. 43 September 15, 2011 j. Regular Board Meeting Minutes: Approve Minutes Pg. 49 October 6, 2011 The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. *Backup materials relating to an open session item on this agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. South Tahoe Public Utility District General Manager. Richard H. Soibrlg .Chris Directors James R. Jones Mary Lou Mosbadur Dile Rise Eric Schafer 121b Meadow Greet Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Peter Lavallee, Assistant Engineer MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Snowshoe /Millich Slope and Bijou Sewer Relocates REQUESTED BOARD ACTION: Approve Change Order No. 3 to White Rock Construction in the amount of $19,379.73. DISCUSSION: Change Order No. 3 addresses items that are beyond the scope of the original contract and are being added to work in close proximity to contract work. The itemized parts of Change Order No. 3 are as follows: Part A, in the amount of $8,682.32, is for additional costs associated with an increase in planned capacity for the emergency bypass pumping system which was necessary for the force main cross over work that was completed on the Al Tahoe and Bijou Force Mains. To handle the full capacity of the two pump stations in an emergency situation, the District increased the pumping capacity required from 3,820 gallons per minute to 5,500 gallons per minute. The cost of this work included the additional rental costs, installation, and removal of the pumps and piping. Part B, in the amount of $10,697.41, is for all costs associated with crack sealing the concrete lined Diamond Ditch at the District's Diamond Valley Ranch to prevent further failures in the ditch. The work includes a one week rental of the equipment and two laborers for two days' worth of work. The District will be providing two employees to assist with the crack sealing and 2,800 pounds of material to crack seal as much of the ditch as possible in the one week rental period. SCHEDULE: As soon as possible COSTS: $8,632.32 (HDWORK); $10,697.41 1028 -6042 ACCOUNT NO: 1029- 8033 /HDWORK -CONT; 1029 -6042 BUDGETED AMOUNT REMAINING: $1,393,755; $37,501 ATTACHMENTS: Change Order No. 3 -1- Peter Lavallee October 20, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -2- CATEGORY: Sewer CHANGE ORDER NUMBER 3 Project 2011 Snowshoe /Millich Slope and Bi lou Sewer Relocations Contractor White Rock Construction Inc. Date: October 20, 2011 PO # P24449 The Contract Shall Be Changed As Follows: A. The contractor shall supply all materials, tools, and labor for the installation and removal of additional emergency bypass pumping at the force main cross over to increase from the planned capacity of 3,820 gallons per minute to 5,500 gallons per minute. Total cost for this item shall not exceed $8,682.32. See Attachment A, report number 5 for a breakdown of all costs. TOTAL FOR ITEM A IS $8,682.32 B. The contractor shall supply all materials, tools, and labor to provide crack sealing on the Diamond Ditch at the District's Diamond Valley Ranch facility in Alpine County. Work shall include a one week rental of the applicator. Total cost for this item shall not exceed a price of $10,697.41. A breakdown of costs has been provided in Attachment B. TOTAL FOR ITEM B IS $10,697.41 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -3- Date: Date: Date: 1 Original Contract $289,725.00 Previous Change Order $63,957.00 Current Contract $353,682.00 THIS CHANGE ORDER $19,379.73 New Contract Total $373,061.73 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -3- Date: Date: Date: 1 South Tahoe Public Utility District General Manager Richard H. Solbrtg Directors .Cheis Cefalu James RJones Maty Lou. Dale Rise Eric Schaffer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Diamond Valley Ranch Irrigation Improvements REQUESTED BOARD ACTION: Approve the list of qualified general contractor's to bid on the Diamond Valley Ranch Irrigation Improvements Project- Phase 1. DISCUSSION: Public Contract Code section 20101 includes provisions that allow a public agency to require licensed contractors that wish to bid for public works projects to "pre- qualify" for the right to bid on a specific public works project, or on public works projects undertaken by a public agency during a specified period of time. Due to the nature and diversity of skills required, staff believes that it is in the best interest of the District to prequalify general contractors for the specified project. The District's prequalification process for this project was performed in accordance with Public Contract Code procedures. A memorandum presenting the list of prospective general contractors that satisfied the objective criteria of the District's Prequalification Policy For General Contractors - Diamond Valley Ranch Irrigation Improvements Project (issued July 26, 2011) is provided as an attachment to this item. SCHEDULE: Bidding to start on or about November 22, 2011, (estimated) COSTS: N/A ACCOUNT NO: 1029 -8161 BUDGETED AMOUNT REMAINING: $3,266,165 ATTACHMENTS: Diamond Valley Ranch Irrigation Improvements Project - General Contractor's Prequalification (Memorandum, October 10, 2011) CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES CATEGORY: Sewer South Tahoe Public Utility District Memorandum Date: October 10, 2011 To: Board of Directors, R. Solbrig From: No Bergsohn Subject: Richard SoIbrig, General Manager Board Members Chris Cealu James R. Jones Mary Lou Mosbacher Pale Rise Eric Schafer Diamond Valley Ranch Irrigation Improvements Project — General Contractor's Prequalification The South Tahoe Public Utility District determined that all General Contractors bidding on the Diamond Valley Ranch Irrigation Improvements Project — Phase 1 must be prequalified prior to submitting a bid for this project. The District issued an Invitation to Pre - Qualify for newspaper advertisement and District website posting on July 26th, 2011 In accordance with Clean Water State Revolving Fund (CWSRF) program requirements, the District also used the services of the Small Business Administration (SBA) and Minority Business Development Agency of the Department of Commerce (MBDA) to identify Disadvantaged Business Enterprises (DBEs). The Invitation to Pre - Qualify was posted on the SBA website on August 1, 2011. A total of five (5) prospective DBEs, specializing in Utility System Construction, were identified and directly solicited for this project. Solicitation of the Invitation to Pre- Qualify ended on August 23rd, 2011. Pre- Qualified Interest Forms were received from twenty (20) prospective General Contractors. From these interested Contractors, the District received a total of sixteen (16) pre - qualification packages for evaluation by the September 16, 2011 deadline. In order to pre - qualify for this Project, prospective Contractors must obtain a "Pass" rating on all of the submissions required by Part 8 and all criteria set forth in Part 9, and meet the minimum rating requirements of the District for Part 10 and for the Scorable Questions. Based on careful review and evaluation of the information provided in the submitted prequalification packages, District Staff have determined that the following General Contractors have satisfied these requirements and are recommended to be pre - qualified to bid on the Diamond Valley Ranch Irrigation Improvements — Phase 1. 1. Gerhardt & Berry Construction Inc. South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 . Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us -7- 2. Q &D Construction 3. A &K Earth Movers Inc. 4. Burdick Excavating Inc. 5. Stanek Constructors Inc. 6. McGuire and Hester 7. Preston Pipelines Inc. 8. Ford Construction Company Inc. 9. Mozingo Construction Inc. 10. K.G. Walters Construction 11. Syblon Reid 12.T &S Construction Company Inc. 13. Marques Pipeline Inc. 14.Aubum Constructors Inc. 15.Thomas Haen Company Inc. The contract for construction of the Project, in whole or in part, may be awarded, if at all, to the responsible, pre - qualified Contractor submitting the lowest responsive bid. Neither issuing the Notice nor any other activity related to the pre - qualification process obligates the District to award a contract for construction of the Project, in whole or in part, to a particular Contractor, or at all. Cc: H. Baugh P. 5ciuto File South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us -8- • 1950 • Wes, i�� South Tahoe Public Utility District General Manager Richard H. So4bn'g Directors Owls Cefah, James R. Jones Iayi.ou Moe ad+w. Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: No Bergsohn, Hydro - Geologist MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Diamond Valley Ranch Irrigation Improvements - Environmental Permitting Assistance REQUESTED BOARD ACTION: Authorize an increase to Purchase Order P23335 for additional environmental permitting services, in the amount of $10,600. DISCUSSION: District staff requested Hauge Brueck Associates (HBA) perform several tasks that were not within the scope of their present purchase order for the preliminary wetlands delineation. These included: collection and reporting of additional information to verify the extent of potential wetlands in June 2011. The collected information was needed to support revisions to the preliminary wetlands map (May 28, 2011), removing previously identified areas that did not meet US Army Corps of Engineers (USACE) wetland criteria; additional GIS mapping services required to incorporate USACE staff revisions following the April 5, 2011, site verification visit and following submittal of the revised wetlands map (July 11, 2011); and preparation and attendance at the USACE Pre - Application meeting on October 6, 2011. The pre - application meeting was used to receive final changes to the draft final preliminary jurisdictional determination map (August 9, 2011) and consider potential Section 404 permitting requirements for the Diamond Valley Ranch Irrigation Improvements Project (DVRIIP). Approval of the fee increase shall the raise the project contract ceiling to $77,215. SCHEDULE: As soon as possible COSTS: $10,600 ACCOUNT NO: 1029 -8161 BUDGETED AMOUNT REMAINING: $3,266,165 ATTACHMENTS: HBA Request for Budget Increase, Task Order 11, P23335 (HBA, 13.10.2011) CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES CATEGORY: Sewer NAUGEBRUECK A S S O C I A T E S www.haugebrueck.com CALIFORNIA P 916- 283 -5800 F 916- 313 -3445 2233 Watt Avenue, Suite 295 Sacramento, CA 95825 NEVADA P 775 -588 -4700 F 775 -588 -4704 P.O. Box 10291 310 Doris Court, Suite 209 Zephyr Cove, NY 89448 13 October 2011 Mr. No Bergsohn South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 SUBJECT: REQUEST FOR FEE INCREASE, HAUGE BRUECK ASSOCIATES TASK ORDER 11, PURCHASE ORDER NUMBER P23335 Mr. Bergsohn, A request for fee increase has been prepared for the Diamond Valley Wetland Delineation and Supplemental Environmental Impact Report. This request for fee increase is being submitted for additional work performed for the above stated projects that were not included in the revised scope of work approved on 19 April 2011 (contract value of $66,615.00). The total fee increase request is for $10,600. The items that were not included in the original scope of work are as follows and hours and fees are summarized in Table 1 below: 1) Preparation for and attendance at Pre - Application Meeting with United States Army Corps of Engineers in Sacramento, CA on 6 October 2011. Meeting was to discuss final edits to the draft final preliminary wetland delineation (August 9, 2011) and to determine boundaries of Phase I projects, overall proposed projects, potential mitigation locations and Section 404 permitting requirements. 2) Additional GIS mapping utilizing USACE formatted maps and data that were received after 5 April 2011 and 24 June 2011 (noted below) site visit. New maps prepared and circulated among District and USACE staff which were revised and re- circulated a number of times. Calculations of new wetland areas and proposed disturbance prepared. 3) Field data collection and data sheet preparation for 23 and 24 June 2011 field visit to confirm revised mapping received from USACE. Amy Parravano and Garth Ailing performed site visit to take new wetland data points within expanded wetland areas created by USACE. Time spent on this item was used to prepare datasheets. Additional time was required for project coordination and management for mapping, field work and incorporation of revised wetland delineation into Supplemental EIR. Mr. No Bergsohn 13 October 2011 Page 2 Table 1 Work Item Description Date Hours Fees 1 USACE Meeting 6 October 2011 20 $2,600 2 GIS Mapping Updates/Revisions and Map Preparation/Calculation April — August 2011 30 $3,200 3 Field Data Collection and Preparation of Data Sheets, Map Revisions, Project Coordination January/February 2011 37 $4,800 Total 87 $10,600 Based on Table 1 above, incorporation of the requested fee increase of $10,600 would increase the contract vale to $77,215.00. Please feel free to contact me at 775.588.4700 with any questions or if you require any additional information. Kindest Regards, Garth Alling Senior Planner /Biologist CC: File South Tahoe Public Utflity District General Manager Richard H. Sdbrig Directors .Chris Cdalu James R. Jones Mary Lou Mosbacher Daile Rise Eric SrAtafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www. stpud.us BOARD AGENDA ITEM TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Cold Creek Filter Plant and Ralph Tank SEZ Restoration Project REQUESTED BOARD ACTION: Approve Change Order No. 1 to Thomas Haen Company, in the amount $50,110.93. DISCUSSION: Change Order No. 1 addresses eight work items that are beyond the scope of the contract, and two credits to the District for work not performed. 1. During demolition activities at the Ralph Tank site, the District experienced numerous Teaks on the Ralph Zone. These Teaks were attributed to the elimination of a pressure relief valve that was demolished with the Ralph Tank. To provide equalization to the system, staff directed Haen Company to install a pressure relief valve inside an underground vault at the Ralph Tank site, to minimize the potential for future Teaks on the zone. The additional cost to the District for this work is $24,325.00. 2. During demolition activities at the Ralph Tank site, the contractor performed extensive potholing, but was unable to locate for abandonment an existing 6" lateral to the Ralph Tank site. It is expected that this lateral was actually abandoned previously, but had not been removed from the grids. As such, the contractor has credited the District $294.00> for work not performed. 3. With the modifications under Items 1 and 2, above, the need for asphalt patching at the Ralph Tank site was eliminated, resulting in a credit to the District in the amount $1,500.00> for work not performed. 4. During demolition activities at the Cold Creek Filter Plant, the Contractor performed extensive potholing, but was unable to locate a sewer lateral to the filter plant that was shown on the plans. It is expected that this lateral actually serves an adjacent vacant lot, and should not be abandoned. However, the additional time spent locating the lateral exceeded the budgeted amount to abandon the lateral by $150.00. -13- Julie Ryan October 20, 2011 Page 2 5. During demolition activities at the Cold Creek Filter Plant, the District identified a hazard tree that was not identified for removal in the Contract Documents. The addition cost to remove this hazard tree is $450.00. 6. During demolition activities at the Ralph Tank site, the District identified 12 additional trees for removal. The District anticipates that removing these evergreen trees will enhance the restoration of the SEZ. The cost of removing these additional trees is $1,013.00. 7. The Contract Documents require removal of all AC pavement and restoration of the SEZ at the Ralph Tank site. However, the Contract Documents failed to identify the compacted aggregate base beneath the AC pavement, and slate it for removal as well. The additional cost to remove the aggregate base at the Ralph Tank site is $1,284.00. 8. During relocation and undergrounding of the electrical service at Cold Creek Filter Plant, Liberty Energy provided requirements for installation of the utility vault and conduit risers that had not been captured on the Contract Documents. The additional cost to the District to incorporate these changes is $1,837.00. 9. During demolition at the Cold Creek Filter Plant, the contractor encountered a large concrete block which was impeding installation of the work. The additional cost to the District to remove this unidentified item is $4,395.00. 10. During the waterline relocation activities at Cold Creek Filter Plant, the District was unable to fully isolate the existing Filter Plant Discharge pipe from the system without adversely affecting delivery of water to certain customers. As a result, the District directed the contractor to modify the plan to replace the discharge line, so that the existing line could remain in service until the new line was installed, and to provide an emergency zone crossing until the Filter Plant comes back on line. The additional cost to the District for this extra work is $12,150.93. 11. Prior to the start of construction at Cold Creek Filter Plant, the contractor proposed a design modification that would increase the durability of the access road in the long term, by increasing the height of the flush perimeter concrete curb from 6" to 18 ". Staff agrees with the proposal in the interest of reduced maintenance costs over the 20 year maintenance period required by the grant. The additional cost to the District for this design modification is $6,300.00. SCHEDULE: As soon as possible COSTS: $50,110.93 ACCOUNT NO: 2029-7091/DEMOFP ($23,445.93); 2029 - 7090 /DEMORT ($2,297.00); 2029 - 8745 /BMPRET ($22,531.00); 2029 -7091 /FPELEC ($1,837.00) BUDGETED AMOUNT REMAINING: $9,214; $209,170; $164,530; $9,214 ATTACHMENTS: Change Order No. 1 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES CATEGORY: Water CHANGE ORDER NUMBER 1 Project Cold Creek and Ralph Tank SEZ Restoration Contractor Thomas Haen Company, Inc. Date: October 20, 2011 PO # P24280,24277, 24278 24279 The Contract Shall Be Changed As Follows: A. Amend Bid Item 33 to include all labor, equipment, materials and subcontractor costs for the installation of a pressure relief valve, underground vault, and appurtenances at the Ralph Tank Site. This item addresses in full the additional work requested in Design Construction Memoranda #4 and 4A dated August 17, 2011, and August 18, 2011, respectively. The additional cost for this work is $24,325.00, as detailed in letters from Thomas Haen Company, dated September 23, October 7 (2 letters), and October 11, 2011. TOTAL FOR ITEM A IS $24,325.00 TOTAL FOR CHANGE ORDER NUMBER 1 IS A +B +C +D +E +F +G +H +I +J +K= $50,110.93 Original Contract $471,428.93 472 Calendar Days Previous Change Order $0.00 Current Contract $471,428.93 472 Calendar Days THIS CHANGE ORDER $50,110.93 0 Calendar Days New Contract Total $521,539.86 472 Calendar Days Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and /or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -15- Date: Date: Date: 1 B. Amend Bid Item 33 to reflect elimination of the 6" waterline abandonment at the Ralph Tank Site, as discussed in Design Construction Memorandum #5, dated August 18, 2011. The total credit to the Contract is $294.00, as detailed in a letter from Thomas Haen Company, dated August 24, 2011. TOTAL FOR ITEM B IS <$294.00> C. Delete Bid Item 34 to reflect the elimination of asphalt patching for pipe abandonment locations in Ralph Drive and Pioneer Trail, as described in Design Construction Memoranda #4 and 5, dated August 17, 2011, and August 18, 2011, respectively. The total credit to the District for the elimination of this work is $1,500.00. TOTAL FOR ITEM C IS < $1,500.00 > D. Amend Bid Item 7 to include all labor, equipment, materials and subcontractor costs above and beyond the bid price for time the Contractor spent searching for a non- existent sewer lateral identified on the plans at Cold Creek Filter Plant. This item addresses in full the additional work requested in Design Construction Memorandum #6, dated August 23, 2011. The additional cost for this work is $150.00, as detailed in a letter from Thomas Haen Company, dated August 23, 2011. TOTAL FOR ITEM D IS $150.00 E. Amend Bid Item 9 to include the incremental cost for all labor, equipment, materials and subcontractor costs necessary to remove one additional tree at the Cold Creek Filter Plant. This item addresses in full the additional work requested in Design Construction Memorandum #8, dated August 24, 2011. The additional cost for this work is $450.00, as detailed in a letter from Thomas Haen Company, dated August 25, 2011. TOTAL FOR ITEM E IS $450.00 F. Amend Bid Item 30 to include the incremental cost for all labor, equipment, materials and subcontractor costs necessary to remove twelve (12) additional trees at the Ralph Tank Site. This item addresses in full the additional work requested in Design Construction Memorandum #8a, dated October 5, 2011. The additional cost for this work is $1,013.00, as detailed in a letter from Thomas Haen Company, dated September 2, 2011. TOTAL FOR ITEM F IS $1,013.00 G. Amend Bid Item 29, to include all labor, equipment, materials and subcontractor costs necessary to demolish aggregate base from beneath the AC pavement at the Ralph Tank site, which was not identified in the Contract Documents. This item addresses in full the additional work requested in Design Construction Memorandum #9, dated August 24, 2011. The additional cost for this work is $1,284.00, as detailed in a letter from Thomas Haen Company, dated September 23, 2011. TOTAL FOR ITEM G IS $1,284.00 H. Amend Bid Item 17, to include all labor, equipment, materials and subcontractor costs necessary to modify electrical facilities per Liberty Energy requirements. This item addresses in full the additional work requested in Design Construction Memorandum -16- 2 #12, dated October 6, 2011. The additional cost for this work is $1,837.00, as detailed in letters from Thomas Haen Company, dated October 4 and October 7, 2011. TOTAL FOR ITEM H IS $1,837.00 I. Amend Bid Item 20, to include all labor, equipment, materials and subcontractor costs necessary to demolish unknown underground obstructions which were not identified in the Contract Documents. This item addresses in full the additional work requested in Design Construction Memorandum #2A, dated October 6, 2011. The additional cost for this work is $4,395.00, as detailed in a letter from Thomas Haen Company, dated October 7, 2011. TOTAL FOR ITEM I IS $4,395.00 J. Amend Bid Item 13, to include all labor, equipment, materials and subcontractor costs necessary to modify the tie -in to the existing 10" discharge line at Pioneer Trail, and to provide anlemergency zone crossing at the Filter Plant. This item addresses in full the additional work requested in Design Construction Memoranda #7/7A and 7B, dated August 18, 2011, and September 15, 2011, respectively. The additional cost for this work is $12,150.93, as detailed in letters from Thomas Haen Company, dated August 25 and September 29, 2011, and in Daily Work Report #2242 for work performed September 27, 2011. TOTAL FOR ITEM J IS $12,150.93 K. Amend Bid Item 23, to include all labor, equipment, materials and subcontractor costs for the incremental cost to install an 18" tall perimeter curb at Cold Creek Filter Plant instead of the 6" tall curb included in the Contract. This item addresses in full the additional work proposed in a letter from Thomas Haen Company, dated June 8, 2011, for an additional cost of $6,300.00. TOTAL FOR ITEM K IS $6,300.00 TOTAL FOR CHANGE ORDER NUMBER 1 IS A +B +C +D +E +F +G +H +1 +J +K= $50,110.93 -17- 3 South Tahoe Public Utility District General Manager Richard H. Solbrlg Pinoctore Chris C James R. Jones Maly Lou Mosbadar Dade Rise ElICsdafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Julie Ryan, Senior Engineer MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: 2011 Filter Rehabilitation Project REQUESTED BOARD ACTION: Approve Change Order No. 2 to ERS Industrial Services, in the amount of $43,440.74. DISCUSSION: Change Order No. 2 addresses three work items that are beyond the scope of the Contract. 1. Staff has recommended that emergency stop buttons be added to each of the three control panels; each button will control two filters. These buttons were not part of the original work. Staff makes this recommendation as a safety precaution to complement the control scheme for the filters that staff has developed with the Contractor, which allows an empty filter to be filled through SCADA from the "Off" position. Staff recommends that the Board approve this additional work on a lump sum basis for an additional cost of $17,757.78. 2. Over the course of the project, staff has worked closely with ERS and its programmer, Positronics Incorporated, to develop the complex controls system required for filter operation. Staff has directed ERS and Positronics to modify the controls from what was described in the Contract Documents, to provide better functionality for the Operators. Also, staff has directed ERS and Positronics, through an iterative review process, to refine the design of the control screens for ease of use. This coordination effort is described in detail in the summary provided by Positronics dated October 10, 2011, and attached to Change Order No. 2. This effort has gone above and beyond the requirements of the Contract. The additional work will be paid on a time and materials basis. Staff recommends that the Board approve the additional work in an amount not to exceed $21,120.00. 3. During construction, it was brought to staff's attention that the existing pipe penetration for the surface wash system at each of the six filters has a 3" diameter, not a 4" diameter as is consistent with the surface wash header. To address this inconsistency, ERS needs to acquire and install additional parts that were not part of the Contract Work. Staff recommends that the Board approve this additional work on a lump sum basis for the additional cost of $4,562.96. -19- Julie Ryan October 20, 2011 Page 2 SCHEDULE: As soon as possible COSTS: $43,440.74 ACCOUNT NO: 1029 - 8066 /FILTER BUDGETED AMOUNT REMAINING: $177,055 ATTACHMENTS: Change Order No. 2 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES 474 NO CHIEF FINANCIAL OFFICER: YES t,44 NO 0- CATEGORY: Sewer CHANGE ORDER NUMBER 2 Project 2011 Filter Rehabilitation Proiect Contractor ERS Industrial Services Date: October 20, 2011 PO # P23344 The Contract Shall Be Changed As Follows: A. Amend Bid Item 9 to include all labor, equipment, materials and subcontractor costs necessary to provide EMO buttons at the instrumentation panels, as directed in the District's Response to RFI #21, dated September 21, 2011, and described more fully in the scope of work from Festo (attached). The additional cost for this work is $17,757.78, as detailed in the fax request from ERS, dated October 12, 2011. TOTAL FOR ITEM A IS $17,757.78 TOTAL FOR CHANGE ORDER NUMBER 2 IS A + B + C = $43,440.74 Contractor agrees to make the herein - described changes in accordance with the teams hereof. The change in contract price and /or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -21- Date: Date: Date: 1 Original Contract $849,526.60 130 Calendar Days Previous Change Order $13,669.68 19 Calendar Days Current Contract $863,196.28 149 Calendar Days THIS CHANGE ORDER $43,440.74 0 Calendar Days New Contract Total $906,637.02 149 Calendar Days Contractor agrees to make the herein - described changes in accordance with the teams hereof. The change in contract price and /or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -21- Date: Date: Date: 1 B. Amend Bid Item 8 to include all labor, equipment, materials and subcontractor costs necessary to provide additional programming support services, as described in the "Updates, Changes, and Proposal for Process Improvements" from Positronics Incorporated, dated October 10, 2011 (attached). The additional cost for this work is $21,120.00, as detailed in the fax request from ERS, dated October 12, 2011. TOTAL FOR ITEM B IS $21,120.00 C. Amend Bid Item 7 to include all labor, equipment, materials and subcontractor costs necessary to provide additional appurtenances on the surface wash headers, as requested in the District's Response to RFI #21, dated May 20, 2011. The additional cost for this work is $4,562.96, as detailed in in the fax request from ERS, dated October 12, 2011. TOTAL FOR ITEM C IS $4,562.96 TOTAL FOR CHANGE ORDER NUMBER 2 IS A + B + C = $43,440.74 -22- 2 South Tahoe Public Utility District General Manager Richard H. Sarlg Directors a Cefalu James R. Jones Mary Lou Maebacher Dile Klee Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 541 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4f TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: 2010 North Apache Booster Station Project REQUESTED BOARD ACTION: (1) Approve the Project Closeout Agreement and Release of Claims; and (2) Authorize staff to file a Notice of Completion with the El Dorado County Clerk. DISCUSSION: Staff has performed a final inspection of the project and has found that Thomas Haen Company, Inc. has met all contract requirements. Staff recommends approval of the project Closeout Agreement and Release of Claims and the filing of a Notice of Completion with the El Dorado County Clerk. No stop notices have been received for this project. SCHEDULE: Upon Board approval. COSTS: $0.00 ACCOUNT NO: 2029 -8967 / IQBSTR BUDGETED AMOUNT REMAINING: $807,557 ATTACHMENTS: Closeout Agreement and Release of Claims; Notice of Completion. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -23- CATEGORY: Water RECORDING REQUESTED BY: South Tahoe Public Utility District Attn: Heidi Baugh WHEN RECORDED MAIL TO: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 SPACE ABOVE THIS LINE FOR RECORDERS USE APN: 34- 083 -10 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described. 2. The FULL NAME of the OWNER is South Tahoe Public Utility District 3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike In fee" and insert here, for example, "purchaser under contract of purchase," or "lessee." 5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: Name & Address Name & Address 6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: Name & Address Name & Address 7. A work of improvement on the property hereinafter described was COMPLETED on 9/17/2011. 8. The work of improvement completed is described as follows: 2010 North Apache Booster Station Project 9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Thomas Haen Company, Inc. 10. The street address of said property is 1922 Apache Avenue, South Lake Tahoe, CA. 11. The property on which said work of improvement was completed is in the City of Unincorporated area of County of El Dorado, State of California, and is described as follows: As shown in Exhibit "A" attached hereto xxv impait4XX6aXapdcocIOICRItlbx ivxi+IVC> c DATE: October 20, 2011 SIGNATURE OF OWNER OR AGENT OF OWNER DALE RI SE VERIFICATION FOR INDIVIDUAL OWNER: South Tahoe PUD Board President I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2 VERIFICATION F O R NON - INDIVIDUAL OWNER: South Tahoe Public i l l i tY District I, the undersigned, dedare under penalty of perjury under the laws of the State of Califomia that I am the Rnard Pres i dent of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct. October 20, 2011 at South Lake Tahoe, Calif. DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER DALE RISE, Board President South Tahoe Public Utility District EXHIBIT "A" Notice of Completion 2010 NORTH APACHE BOOSTER STATION PROJECT The work is located on parcel at 1922 Apache Avenue, within an unincorporated area of El Dorado County, California. The work performed included the construction of a water booster pump station including a 968 square foot concrete block building with cement board siding and a metal roof, installation of piping, valves, and fittings, three vertical turbine pumps, a diesel - powered standby generator, and other mechanical, electrical, and control equipment. This project was funded, in part, by the United States Forest Service Cooperative Fire Program (USFS Funding). The Contractor complied with State and Federal contract rules and regulations including requirements for Disadvantaged Business Enterprise (DBE) and American Recovery and Reinvestment Act of 2009 (ARRA) Buy American provisions. Notice of Completion 2010 NORTH APACHE BOOSTER STATION PROJECT EXHIBIT "A" South Tahoe Public Utility District 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us CERTIFICATION I hereby certify that the foregoing is a full, true, and correct copy of the Notice of Completion that was approved by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of Califomia, and executed by Board President, Dale Rise. Date Approved: Certified by: Kathy Sharp, Clerk of the Board CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 20th day of October 2011, by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT ", and Thomas Haen Company, Inc., hereinafter referred to as "CONTRACTOR ". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million Twenty -Seven Thousand Four Hundred Seventy -Nine Dollars ($1,027,479), contract amount, and the sum of Sixty -Six Thousand Two Hundred Nineteen Dollars and Eighty Cents ($66,219.80) for said Contract Change Orders Nos. 1, 2, and 3, receipt of which is hereby acknowledged, does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 19, 2010 for Purchase Order No. P23015, DISTRICT project described as 2010 North Apache Booster Station Project. B. Change Orders Nos. 1, 2 and 3 as approved by the parties, pertaining to Purchase Order No. P23015 and shown in Payment Request No. 13, dated October 20, 2011. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order No. P23015 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge Thomas Haen Company, Inc., and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in Califomia Code of Civil Procedure Section 337.15, Entitled 'Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated June 19, 2010 for Purchase Order No. P23015, DISTRICT project described as 2010 North Apache Booster Station Project. B. Change Orders Nos. 1, 2 and 3 as approved by the parties, pertaining to Purchase Order No. P23015 and shown in Payment Request No. 13 dated October 20, 2011. Closeout Agreement and Release of Claims -2s- Page 1 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order No. P23015. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. Upon execution of this agreement, the DISTRICT agrees to immediately file and record a NOTICE OF COMPLETION with the County Recorder in order to begin the running of the statutory lien period. 6. The presently retained amount is $ 54,698.44 Original Contract amount $1,027,749.00 Total Change Order Amount $ 66,219.80 Less: Amount Previously Paid $1,039,270.36 (Request Nos. 1 through 13) Retainage $ 54,698.44 BALANCE: $ - 0 - The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty -five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. after the execution of change orders shall be as follows: Original Contract Price $1,027,749.00 Original Calendar Days 250 Total Adjusted Price $ 66,219.80 Total Adjusted Calendar Days 436 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and Closeout Agreement and Release of Claims -29- Page 2 forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attomey's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. RICHARD SOLBRIG, GENERAL MANAGER DATED ATTEST: KATHY SHARP, CLERK OF BOARD DATED THOMAS HAEN COMPANY, INC. By: THOMAS HAEN, PRESIDENT DATED Closeout Agreement and Release of Claims -30- Page 3 South Tahoe Public Utility District General Manager Richard H. Solbrig Proctors Chris Cefatu James R. Jones Mary Lou Moebadur Dale Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4g TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: 2011 Grizzly Mountain Booster Station Project REQUESTED BOARD ACTION: Approve the California Tahoe Conservancy (CTC) Purchase and Sale Agreement for the purchase of 2,027 square feet of Class 3 restoration credits, in the amount of $15,202.50. DISCUSSION: The construction of the booster station resulted in 1,930 square feet of new coverage on Class 3 land with 579 square feet allowable coverage on site which leaves a transfer requirement of 1,351 square feet. The Tahoe Regional Planning Agency (TRPA) requires that this coverage be,brought in at a 1.5 multiplier which equates to 2,027 square feet. Coverage transfers to properties with a Land Capability Class of 1, 2, or 3 are called restoration credits and are held as a separate category at the CTC. Essentially, this is a transfer of coverage onto the project site due to proposed coverage exceeding allowable coverage on Class 3 land. This coverage ( restoration credit) is available from the CTC at $7.50 per square foot. The property has an IPES score of 832 with an allowable coverage of 28% which is 3,584 square feet; more than enough for the project. IPES, however, is only for residential projects and other types of projects (Public Service, for example) that fall under the Bailey system which requires a site specific land capability evaluation. This was completed by TRPA in May and resulted in most of the lot being classified Class 3, which has just 5% allowable coverage, and the need to bring in the additional coverage known as restoration credits. SCHEDULE: Upon Board approval. COSTS: $15,202.50 ACCOUNT NO: 2029 -8176 / GRIZBS BUDGETED AMOUNT REMAINING: $29,041 ATTACHMENTS: CTC Purchase and Sale Agreement John Thiel October 6, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES /t ia NO CHIEF FINANCIAL OFFICER: YES I►' NO -32- 1 PURCHASE AND SALE AGREEMENT (For Class 1 -3 Restoration Credit) Seller: California Tahoe Conservancy Buyer: South Tahoe Public Utility District Date: July 22, 2011 Grizzly Mountain Booster Station Project (El Dorado County APN 33- 494 -10) Gentlemen: THIS AGREEMENT, is entered into on this day of © -kL.ce , 200L, by and between the California Tahoe Conservancy ( "Seller ") an agency of the State of California, and the South Tahoe Public Utility District ( "Buyer "). 1. DEFINITION OF SALE Through this escrow, Buyer is paying Seller to perform and complete those actions necessary in order to credit a certain project, identified as El Dorado County Assessor Parcel Number 33- 494 -10 (the Grizzly Mountain Booster Station Project- -the "Receiver Project "), with certain restoration credits recognized by the Tahoe Regional Planning Agency (hereafter "TRPA ") as meeting, in whole or in part, the restoration requirements of a TRPA Permit (TRPA file number ERSP2011 -0654) for development on the Receiver Project in the amount of: two thousand twenty -seven (2,027) square feet of Class 1 -3 restoration credit (the "Rights "). When credited to the Receiver Project, the Rights shall be used solely as described below, and subject to all of the terms and understandings set forth herein. Buyer is not obtaining from Seller any interest in real property in this transaction. 2. PURCHASE PRICE — PAYMENT TO SELLER The total Purchase Price to be paid by Buyer for the Rights is $15,202.50, to be paid by check made payable to: TRPA Coverage Mitigation Fund. The check shall bear the notation: "Tahoe Conservancy Land Coverage Bank — Restoration Credit ". All payments by Buyer shall be mailed to the following address (or such other address as Seller may hereafter designate): California Tahoe Conservancy 1061 Third Street South Lake Tahoe, CA 96150 2 3. CLOSE OF TRANSACTION This transaction will be completed and closed, and the assignment of the Rights satisfied when: (1) Seller has obtained (or caused to be obtained) documentation, signed by a representative of TRPA confirming (a) that the final project plans have been approved under the Permit; and (b) that, effective upon Buyer's deposit of the Purchase Price to Seller, the Rights have been assigned to the Receiver Projects to satisfy, in whole or in part, the restoration condition in the Permit (hereafter called "the Documentation "); and (2) Seller has provided such Documentation to Buyer; and (3) Buyer has deposited with Seller or TRPA the full amount of the Purchase Price. In the event that any recording fees, broker's fees, commissions, attorney's fees, or taxes are charged in connection with this transaction, such costs shall be solely the responsibility of Buyer. Notwithstanding any other provision herein, this transaction shall in no event close later than 120 days from the date of the Agreement (the "Scheduled Closing Date "), unless said date has been extended by written agreement of the parties (see Paragraph 4 below). Buyer shall be responsible for carrying out all actions necessary to satisfy the requirements and conditions of the Permit, other than the assignment of the Rights as provided under this agreement. In the event that the final project plans approved by TRPA do not require the assignment of the Rights to the Receiver Project in an amount as large as the Rights specified in Paragraph 1, Buyer and Seller shall execute an amendment of' this Agreement, pro - rating the amount of the Rights to be provided to Buyer and the Purchase Price. In the event that the Documentation cannot be provided to Buyer by the Scheduled Closing Date, or any extension thereof, Seller may nevertheless satisfy its obligations under this paragraph by depositing to Buyer substitute documentation from TRPA, confirming that Seller has taken all actions required on its part, in order to credit the Rights to the Receiver Projects. 4. EXTENSION OR CANCELLATION OF TRANSACTION (a) This agreement is subject to and contingent upon Seller's right to cancel this transaction if: (i) at any time prior to the completion of sale, in Seller's reasonable judgment, circumstances arise or events occur that effectively impair Seller's legal ability to perform under the transaction and generate the Rights; or (ii) within two (4) weeks after the execution of the Agreement (or later date approved by Seller), Buyer has failed to submit to Seller a copy of a filed application to TRPA for the 3 Permit, or other TRPA document specifying the need for the Rights, in order to construct the Receiver Project; or (b) If, owing to Seller's failure or inability to perform, the transaction is not completed by the Scheduled Closing Date, or such later closing date as may be mutually agreed between the parties, Buyer shall have the choice of (i) cancelling the transaction, or (ii) continuing the transaction in effect. Nothing in this paragraph shall detract from any other legal remedies which Buyer may have in the event of Seller's breach. (c) If, owing to Buyer's failure or inability to perform, the transaction does not close by the Scheduled Closing Date, Seller shall have the choice of (i) cancelling the transaction, or (ii) continuing the transaction in effect. 5. SELLER'S OPTION TO RE- PURCHASE UNUSED RIGHTS (a) In the event that Buyer fails to commence construction under the Permits within two- and - one -half years following conditional approval of the Permits by TRPA, or the resulting project does not require the full number of Rights being sold through this transaction, the Seller shall have the exclusive option to re- purchase the unused Rights from Buyer, at the original Purchase Price, pro -rated if necessary, less any closing costs borne by Seller (Conservancy) in the sale and repurchase of the Rights. The term of Seller's option shall be for 180 days following the expiration of said two- and - one -half year period (hereafter, the "Option Tenn"). Exercise of the option shall be by written notice from Seller to Buyer. (b) Buyer agrees that, if it fails to utilize all of the Rights on the Receiver Parcel(s) within the two- and - one -half year period described in (a) above, Buyer will not transfer or assign the remaining Rights away from the Receiver Project unless the Option Period has expired and Seller has not exercised its option to repurchase the remaining Rights. (c) Buyer further agrees that, following completion of the transaction, a signature on behalf of the Seller (California Tahoe Conservancy) shall be required on all applications to TRPA to transfer or assign rights away from the Receiver Project. This subparagraph (c) shall not apply if at least three years have elapsed since the conditional approval of the Permits by TRPA, and Seller has not, within the Option Term, exercised its option under subparagraph (a) to re- purchase the Rights. 6. SUCCESSORS AND ASSIGNS (a) Buyers shall not assign its rights and obligations under this Agreement except to a transferee of the Receiver Project in connection with a conveyance of said projects; nor shall any other party succeed to Buyer's rights hereunder, who does not also succeed to Buyer's rights and interest in the Permit. (b) Subject to (a) above, all rights and obligations arising under this Agreement shall bind and inure to the benefit of the assigns and successors in interest of the parties. 4 7. MUTUAL UNDERSTANDINGS AND ACKNOWLEDGEMENTS (a) Use of rights restricted to the Receiver Project All Rights sold through this transaction may be applied only toward satisfying the requirements and conditions of the Permit on the Receiver Project, subject to Paragraph 6 above; except that prior to close of this transaction, Buyer shall have the right to designate a substitute Receiver Project, provided: (i) the Seller is notified of Buyer's intent to designate the substitute Receiver Project no later than the Scheduled Closing Date; (ii) the transfer of the Rights to the substitute Receiver Project, and the completion of this transaction, shall be subject TRPA approval of a permit allowing said transfer. Buyer's ability to designate a substitute Receiver Project shall also be subject to Seller's ability to provide eligible coverage or restoration credit from its inventory, consistent with TRPA Ordinances and Regulations. (b) Consideration Buyer understands and acknowledges that the Purchase Price being paid by Buyer is in consideration for Seller's agreement to restrict the development potential of property owned by Seller and to eliminate ground coverage rights thereon; for the resulting diminution in value of Seller's property; and for costs incurred in crediting the Rights to Buyer. (c) Seller's disclaimers The obligations of Seller in this transaction are limited to providing the Documentation (or substitute documentation under Paragraph 3) to Buyer just prior to completion of this transaction. Seller does not guarantee the ability of Buyer to obtain any other development approvals from TRPA or other agencies. Seller makes no representation: (1) that the amount of the Rights will be sufficient to satisfy all of Buyer's coverage needs under the Permits; (2) that the Rights can be applied or transferred to any real property or project other than the Receiver Project; (3) that, once the Rights have been purchased by Buyer, the Rights and/or the Receiver Project can be marketed or re -sold to any other party; (4) that the Rights now have, or will in the future have, any value deriving from the possibility that they may be marketed or re -sold to any other party; or (5) that no taxable event or property tax reassessment of the Receiver Project will result from the transfer of the Rights. (d) Buyer's representations and acknowledgments Buyer represents to Seller that Buyer is seeking the transfer of the Rights for the purpose of development of the Receiver Project. 5 Buyer acknowledges that this transaction does not constitute the sale of a "security" under Federal or State law. (e) No documentary transfer tax This transaction does not involve the transfer or sale of realty for purposes of California Revenue & Taxation Code Section 11911, et seq., and no documentary transfer tax shall be charged to any party in this transaction. (f) Execution of other documents Buyer agrees to execute and acknowledge, at Seller's request, such amendments to this Agreement or other documents as may be necessary to comply with applicable law or administrative regulations or procedures of the State of California, provided said amendments do not materially alter the fmancial terms or duration of the transaction. 8. NOTICES All notices under this Agreement shall be in writing and shall be sent by U.S. Mail, registered or certified, return receipt requested. The date of notice shall be deemed to be the first business day following mailing. The parties' addresses for purposes of notice are shown beneath the signature blocks below. SELLER: CALIFORNIA TAHOE CONSERVANCY By: Date: Bruce A. Eisner, Program Manager California Tahoe Conservancy 1061 Third Street South Lake Tahoe, CA 96150 BUYER: SOUTH TAHOE PUBLIC UTILITY DISTRICT By: Address: Richard H. Solbrig General Manager 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 -37- Date: 10-7-1/ South Tahoe Public Utility District General Manager Richard H. So brlg Directors . James R. Jones Mary Lou Mosbacher ole Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.6tpud.us BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Nancy Hussmann, Human Resources Director MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Employment Related Legal Services REQUESTED BOARD ACTION: Approve Task Order HR -1 with Best, Best and Krieger, LLP for employment related legal services DISCUSSION: A Request for Proposals was sent out on August 22, 2011, and four (4) proposals were received by the September 6, 2011, deadline. All four proposers were interviewed by key District staff, who felt that Stacey Sheston, of Best, Best and Krieger, would be able to best serve the District's employment related legal needs. Task Order HR -1 is intended to compliment the Master Agreement the District has with Best, Best and Krieger, and specifies the Human Resources legal services needed by the District. SCHEDULE: October 21, 2011 - Obtain Task Order signatures COSTS: As services needed. $32,000 budgeted for FY 2011 -2012 ACCOUNT NO: 50/50 -22 -4445 BUDGETED AMOUNT REMAINING: $27,862 ATTACHMENTS: Task Order HR -1 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO -39- CATEGORY: General BEST, BEST & KRIEGER LLP TASK ORDER NO. HR -1 CONSULTING SERVICES This Task Order is made and entered into as of the day of October, 2011 by and between South Tahoe Public Utility District, hereinafter referred to as "DISTRICT" and Best, Best & Krieger LLP, Attomeys at Law, hereinafter referred to as "CONSULTANT". In consideration of the mutual promises, covenants, and conditions as addressed in the Master Agreement dated August 9th, 2010 and as specifically hereinafter set forth, the parties do hereby agree as follows: 1. PURPOSE The purpose of this Task Order is to provide consulting services for Employment Related Legal Services for the Human Resources Department of the South Tahoe Public Utility District. Additionally, the specifics of this Task Order are to replace unrelated engineering and construction references in the Master Agreement between the District and Consultant. 2. CLARIFICATION OF MASTER AGREEMENT All references to construction projects, permits and licenses, shall not apply to this Task Order. In addition, references in the Master Agreement to Schedules and Cost Ceiling for performance of the Task Order shall apply only to pre- planned projects, and shall not apply to as- needed requests for consultation and advice. 3. SCOPE OF WORK The scope of work under this Task Order HR -1 will include, but not be limited to, the following services: A. Develop a Client Service Plan to review certain District Personnel Policies and/or develop new policies as needed. B. Assist District staff on an as- needed basis with disciplinary and other personnel related issues as they arise. Provide recommendations regarding same and prepare written documents as agreed upon between District staff and Consultant. C. Provide training to applicable District staff on mutually agreed -upon topics, as requested and scheduled by District HR Staff. 4. STAFFING Services will be provided primarily by Stacey N. Sheston, Partner; Laura J. Fowler, Of Counsel; Kimberly E. Hood, Associate; and Marnie Prock, Paralegal. Changes in staffing, when necessary to provide continuous, efficient services, shall provide for equivalent qualifications as far as possible and practical. Proposed changes in staffing with the primary attorney, shall be with District's approval. 5. TIME OF PERFORMANCE It is anticipated that work will begin upon execution of this task order by both parties. A schedule will be developed, in the form of a Client Service Plan, for review of requested policies and training for District staff, and will be mutually agreed upon by the parties. Other Employment Related Legal Services will be performed on an as- needed basis, and will be performed on a timely basis given the nature of the related issue. This Task Order shall be in effect until June 30, 2012, at which time a new Task Order will be agreed upon by the parties. 6. PAYMENT Payment to Consultant for services performed under this Task Order shall be in accordance with Consultant's unit fee schedule for the persons assigned to the project task, as stated in the Cost Proposal attached hereto. Invoices for services shall be directed specifically to the following, and shall be separate from the billing sent under the Master Agreement. Said billing shall maintain confidentiality of sensitive issues by referencing as "Matter A, B, C, etc ". As stated in the Cost Proposal, and as agreed upon by the parties, on July 1, 2012 all hourly rates or flat fee amounts would be increased by the percentage change in the Consumer Price Index, All Urban Consumers for the prior calendar year (e.g. the year ending December 31, 2011 for July 1, 2012). Nancy Hussmann, Human Resources Director South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 The cost for this Task Order HR -1 shall not exceed Twenty -Five Thousand Dollars ($25,000.00), except as provided in Article IV of the Master Agreement. 7. EFFECTIVE DATE This Task Order No. HR -1 will become effective upon execution by both parties and shall serve as a Notice to Proceed upon execution by District. Upon expiration of this Task Order No. HR -1, a new Task Order No. HR -2 will be agreed upon by the parties. IN WITNESS WHEREOF, this Agreement is executed by the General Manager and Clerk of the Board of the South Tahoe Public Utility District, and Consultant has caused this Agreement to be executed the day and year first above written. SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard H. Solbrig, P.E. General Manager Date ATTEST: Kathy Sharp, Clerk of Board, South Tahoe Public Utility District BEST, BEST & KRIEGER LLP Attorneys at Law By: Stacey N. Sheston, Partner Date SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri • , General Mana • er Dale Rise, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Direct Paul Sciuto, Assistant General Mana • er Mary Lou Mosbacher, Vice President Eric W. Schafer, Director REGULAR MEETING OF THE SOUTH TAHOE PU SEPTEM RD OF DIRECTORS ILITY DISTRICT 5, 2011 MIN BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones, Schafer. Director Mosbacher was absent. STAFF: Solbrig, Sharp, Sciuto, Bledsoe, Nolan, Attorn , Thiel, Hussmann, Cocking, GUESTS: David Marconi/DIM Designs, Huts • ' Ison` Construction, Chris Harris, Kelly Sheehan, John els, Cla .. unsch John Runnels led the pledge to the fl Chris Harris reported he purchased a multi -unit complex property in distress located at 1029 Shepherds Drive. The account had delinquent water and sewer amounts due, and were sent to tax rolls. He stated he is agreeable to paying for usage, but requested the punitive fees (late fees and penalties) be removed. This request will be agendized for the October 6 Board meeting for further consideration. Harold Hutson, the paving contractor who was awarded the asphalt patching services bid, requested reconsideration of termination of his contract. Attorney Herrema clarified that the Board has not terminated the contract through formal Board action as of yet. This item will be agendized for a future Board meeting for further consideration. ROLL CALL PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 2 Moved Schafer / Second Jones / Mosbacher Absent / Passed CONSENT CALENDAR to approve the Consent Calendar as submitted: a. Union Life & Long Term Disability Policies - Approved change of insurance carrier for union life and long term disability policies to Reliance Standard, effective October 1, 2011; b. Centrifuge #1 Rebuild - (1) Authorized exception to bidding procedures as outlined in the Purchasing Policy for a sole source purchase, and requirement for compatibility with existing equipment; and (2) Approved purchase of pa t labor from GEA Westfalia Separator Division, in the amount of $19,812.80; c. Trimble GeoXH GPS Receiver (2) - (1) Made finding that it is required that the District purchase Trimble GeoXH handheld GPS receivers in order to be compatible with the District's GIS protocols and procedures and the District's existing Trimble receivers, which were purchased from California Survey. and Drafting; (2) Waived bidding proc titres, as outlined in the Purchasing Policy, for equipment requ ", compatibility with existing equipment and to be purchased f'ath existing s Mier; and (3) Approved purchase of two (2)'TrimbleGeoXH handheld GPS receivers from California Survey arid Drafting; in-the amount of $22,714.82; d. Snowshoe /Millich Slope and Bijou Sewer Re li cites - Approved Change Order No. 1 to White Rock Capstrucf in the amount of $39,950 ; "` se e. 2011 Gry Mountain V erline Project - Approved Change Order No Burdick Excavating Co. Inc., in the amount of $51,994.35; f. 2012 Wildwood :u. rline Replacement Project - Authorized Task Order to Kenn enks,± nsultants for planning and design, in the amoun , x'297. ITEMS FOR BOARD ACTION Seven proposals were received in response to the RFPs for an ARC FLASH HAZARD arc flash hazard assessment for the Al Tahoe, Bijou, Tahoe Keys, ASSESSMENT and Johnson sewer pump stations; and for the Bay View, Glenwood, Al Tahoe, and South Upper Truckee water wells. Staff evaluated all proposals based on completeness of the proposal, qualifications of the firm, schedule, and past performance, and recommended awarding the proposal to Lewellyn Technology. -44- REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE -3 It was noted that the El Dorado County Water Agency provided $40,000 for arc drives for District's water facilities. Since this Task ASSESSMENT ARC FLASH HAZARD Order is only for $17,108, the remaining funds will be used for assessments on other water facilities, as there are many left to be done (approximately 70 others). Moved Cefalu / Second Rise / Mosbacher Absent / Passed to authorize Task Order to Lewellyn Technology to furnish the Arc Flash Hazard Assessment for a cost not to exceed $17,108. Staff has been working in conjunction with the Lake Taho < On UNITED STATES FOREST Management Unit of the United States Forest Service (U o SERVICE SEWER SPECIAL secure a Special Use Permit (SUP) for the sewer facilities <,i' USE PERMIT have been installed on USFS lands. The permit will allow for continued maintenance of the existing facilities and allow District crews to make repairs on the facilities when needed. Paul Sciuto reported a draft copy of the SUP was included with the agenda for review. There will be minor revisions as the:Pistrict finalizes the permit with the USFS. Tht tmated yearly p.erMit fees for 2012 are approximately $40,000, bra a per acreAaost of $325.93 for El Dorado County. The Distrr :has facilities or atss roads on USFS land without easements orfapproi4nately 1267 acres. The term of the permit is for 30 years; l expires1; 2y2041) and is not renewable. An application for a new pertilit m e submitted at least 6 months prior its expiration. Staff will discussrt e.followi with USFS st - Thereq ,,' -nttow to enterin` " her areas (d invasive spe - Ensure the rug' eing impos are not More stringent than the rules the USFS ap ., to itself; - An administrative ttippeal pro s should be included; - The fee escalation cl"t is ncttown, and should be similar to the rates applied to other: aised by =Board members II equipment after exiting, and prior Eo comer' ' ns about introducing Moved Schafer / Second Cefalu / Mosbacher Absent / Passed to authorize approval and execution of the United States Forest Service Special Use Permit for all District sewer facilities, with minor revisions by staff. Moved Schafer / Second Cefalu / Mosbacher Absent / Passed PAYMENT OF CLAIMS to approve payment in the amount of $1,211,035.52. REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE -4 Water and Wastewater Operations Committee: The committee STANDING COMMITTEE met on September 12 . Minutes of the meeting are available REPORT upon request. A project tour was included as part of the meeting and some of the candidates for the Board election attended. Director Jones reported ENS Resources (the District's Washington D.C. representatives) will attend the October 6 Board meeting. He also voiced his displeasure with the articles and blogs that have been written about the District and staff. Director Cefalu reported such articles foster transparency, creates robust discussions, and should be encouraged. Director Jones reported he attended the Septemf r 14 agency board meeting. The main topic of discussion w• =`; arding development of a four year plan and how t the plan to the public. The next meeting will be held at their new office location. Richard Solbriq reported on three items: 1) Four proposals were received for legal services for ROttern Resources. Interviews will be held September 27. 2) Lukins is supportive of participating in the pre - application! grant process from California Department of Public Health (fo replace waterlines and • e meters for all its customers). 3) Director Mosbache : ='tdee Alpine County Board of Supervisors meeting a dicatedupport for the Cal Trout Wild and Scenic Designation e U °. Truckee River. In hindsight, � P g she requested a letter be s � i t the District did not actually have a position on t e th e no District facilities located in the area. A letter of cation sent. Director Schafer commented on an, that was on the Consent Calendar (Union Life & Long Term,.Disab Policies). The District's current insurance carrier had proposed a 50% increase. He recog- nized BB&H for their efforts, as well as work by Nancy Hussmann, in saving the District approximately $20,000 by recommending the insurance carrier be changed to Reliance Standard. Attorney Herrema stated a Special Board Meeting would be necessary to consider the requests raised by Harold Hutson at the beginning of the Board meeting. September 21, at 10:00 a.m. was proposed. It was noted that the Addendum to this agenda, related to the paving services provided by Harold Hutson, was removed from the agenda. BOARD MEMBER REPORTS EL DORADO COUNTY WATER AGENCY PURVEYOR REPORT GENERAL MANAGER REPORTS BOARD MEMBER REPORT STAFF REPORT CORRECTIONS TO THE AGENDA REGULAR BOARD MEETING MINUTES - SEPTEMBER 15, 2011 PAGE - 5 Richard Solbrig reported the Lahontan Board approved the discharge permit for Alpine County and agreed to all terms as requested by staff. 3:05 P.M. ATTEST: GENERAL MANAGER REPORT ADJOURNMENT Dale Rise, Board Pres South Tahoe Public Utili `'` trict Kathy Sharp, Clerk of the Board South Tahoe PUblic Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri • , General Mana • er Paul Sciuto, Assistant General Mana • er Dale Rise, President BOARD MEMBERS ry Lou Mosbacher, Vice President Chris Cefalu, Director BOARD OF DIRECTORS: President Rise, Directors Cefalu, Jones` ` cher, Schafer James R. Jones, Dire �w` ° °; Eric W. Schafer, Director REGULAR MEETING OF THE BOARD OF ' -k, TORS SOUTH TAHOE PUBLIC UTILITY DISTRI OCTOBER 6, 2011 MINUTES STAFF: Solbrig, Sharp, Sciuto, Hughes, Thiel, Hussman, Bleds Ryan, Hoggatt, Johnson, Attorney Kvistad GUESTS: Charlie Solt /St Eric Sapirst Randy V e, Engineers, Kathryn Reed /L* Tahoe News, nch /ENS Resources, Marygortge, eehan, John Runnels, Ken Curtziler Kathy Sharp a pledge .^ a flag. Charlie Solt, Statio against a Board me urged the Board to re actions. Ken Curtzwiler a investigation. Richard Solbri cal 39, reported a complaint ved and investigated. He ter and take appropriate comments regarding the sponded the investigation was completed and a preliminary report has been issued. Final recommendations will be discussed with the Board at the October 20 Board meeting. Consent Item i. (Regular Board Meeting Minutes: September 15, 2011) was removed for a correction. They will be included on the next meeting agenda for consideration. Moved Mosbacher / Second Rise / Passed Unanimously to approve the Consent Calendar as amended: -49- ROLL CALL PLEDGE OF ALLEGIANCE COMMENTS FROM THE AUDIENCE CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR CONSENT CALENDAR REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE -2 a. Rejected liability claim against STPUD received from Anna Dawn Armstrong; b. Rejected liability claim against STPUD received from Johnny Burkes; c. Diamond Valley Ranch Permitting Assistance - Increased the contract ceiling to Purchase Order P22728 for additional environmental permitting services, in the amount of $24,570; d. 2011 Snowshoe / Millich Slope and Bijou Sewer Relo Approved Change Order No. 2 to White Rock Co in the amount of $24,007; e. 2010 Filter Rehabilitation - Approved proposal from Brown & Caldwell for design services, in the amount not to exceed $19,747.40; f. 2010 North Apache Booster Stati1 Change Order No. 3 to Thomas H amount of $5,280.80; ject - Approved lnc., in the g. 2011 Grizzly Mountain. BoostorStation Pr'j ct - Change Order No 24o Thom iaen Co c., of $29,282; h. Approved Regular Board September- 2011; i. Consent item removed; tes: j. Approved Spial Board Mewing Mi es: September 21, 2.11. t CONSENT CALENDAR (continued) ITEMS FOR BOARD ACTION Staff reported Mr. Harris purchased a multi -unit complex. The account had delinquent water and sewer amounts due that were sent to tax rolls due to non - payment on the account. Mr. Harris requested relief from the late fees and penalties for two fiscal years. Moved Schafer / Second Jones /Mosbacher Voted No / Passed to follow policy and assess Mr. Harris the total costs of services, including penalties and fees. Staff was directed to look into other avenues that might be available to assist Mr. Harris. -50- REQUEST TO APPEAR BEFORE THE BOARD RE: 1029 SHEPARDS DRIVE - WATER AND SEWER PENALTIES AND LATE FEES REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE -3 Currently, the District requires a written notice of intent to disconnect a customer's water and /or sewer service five working days prior to the proposed disconnection date by certified mail. The requirement of issuing notices by certified mail is costly and inefficient as many of these notices are returned and are re -sent by regular mail. This change is estimated to save approximately $12,000 per year. Moved Schafer / Second Cefalu / Passed Unanimously to enact Ordinance No. 536 -11 amending Section 6.6.1 of the Administrative Code regarding the disconnection of servi and superseding Ordinance No. 480-02 in its entirety. Moved Cefalu / Second Schafer / Passed Unanimous approve payment in the amount of $3,864,181.09. DISCONNECTION OF SERVICES PAYMENT OF CLAIMS Eric Sapirstein, ENS Resources, gave a presentation recapping accomplishments achieved with assistance from federal lobbying efforts, and reviewed future, riorities and expectations. Comments from the Board, staff, and ence members were heard and discussed. Water and Wastewater Operations Corm #tee: met October 3. Minutes of the meeting ar" vaila request. mmittee n Director Schafer reported on a poor asphalt p •i ing job that was done on Pier Trail. Director reduction from a fire c d: on her satisfaction wifh a budget rd So[brig; and a request received ox at Luther Pass Pump Station. Director Rise rep sent an invitation to Council Chambers on o County Board of Supervisors blic meeting at the City The October 12 regular me was cancelled. Richard Solbriq reported: BB&K was the law firm selected to assist with human resources and personnel issues; sent a memo to staff calling for a 10% reduction in their budgets; and Lukins con- solidation grant pre - application was sent. NTATION: FEDERAL LEG'.TIVE ADVOCACY UPDAR 2011/2012 STANDING COMMITTEE REPORTS BOARD MEMBER REPORTS EL DORADO COUNTY WATER AGENCY REPORT GENERAL MANAGER REPORTS REGULAR BOARD MEETING MINUTES - OCTOBER 6, 2011 PAGE - 4 Assistant General Manager / Engineer: Paul Sciuto reported: staff met with the USFS and are proceeding with finalization of the special use permit; that 140 meters have been installed by crews to date; and gave an update on the emergency declared at September 15 meeting re: asphalt patching services. STAFF REPORT 3:45 P.M. ADJOURNMENT Dale Rise, bard Prest,ent South Tahoe Public Utiilf District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District PAYMENT OF CLAIMS FOR APPROVAL October 20, 2011 Payroll 0.00 Total Payroll 0.00 ADP 260.00 American Express 72,812.35 Bank of America 0.00 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 0.00 CDS- health care payments 70,010.57 Union Bank 0.00 Total Vendor EFT 143,082.92 Accounts Payable Checks -Sewer Fund 362,882.57 Accounts Payable Checks -Water Fund 170,057.24 Accounts Payable Checks -Self- funded Insurance 0.00 Accounts Payable Checks - Grants Fund 0.00 Total Accounts Payable 532,939.81 Grand Total 676,022.73 Payroll EFTs & Checks EFT AFLAC Medical & Dependent Care EFT CA Employment Taxes & W/H EFT Federal Employment Taxes & W/H EFT CaIPERS Contributions EFT Great West Deferred Comp EFT Stationary Engineers Union Dues EFT United Way Contributions EFT Employee Direct Deposits CHK Employee Garnishments CHK Employee Paychecks 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 0.00 PAYMENT OF CLAIMS Vendor Name Deoartment l Pros Name Description Acct.* 1 Proi Code Amount Check Num 3T EQUIPMENT CO EQUIPMENT REP AUTOMOTIVE 1005 - 6011 2,272.83 Check Total: 2 272 AA AP- 00080486 MW AHERN RENTALS UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 - GOLDEN 839.92 Check Total: A3g 92 AP- 00080487 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 278.85 Check Total: 27A AQ AP- 00080488 MW ALPINE COUNTY DIAMOND VLY RNCH LAND TAXES 1028 - 6651 28,389.27 Check Total: 211 3A9 27 AP- 00080489 MW AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB /CERT 1007 - 6250 76.50 AMERICAN CHEMICAL SOCIETY LABORATORY DUES/MEMB/CERT 2007 - 6250 76.50 Check Total 153 no AP- 00080490 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,569.01 lug Check Total: 1 riAQ 01 AP- 00080491 MW ARETE SYSTEMS ENGINEERING - GIS SFTWR DEV ARETE, GIS 2029 - 8120 - GISSFT 5,223.75 Check Total: 5 223 7,g AP- 00080492 MW kn AT &T MOBILITY PUMPS TELEPHONE 1002 - 6310 19.73 AT &T MOBILITY PUMPS TELEPHONE 2002 - 6310 19.72 Check Total: no 4A AP- 00080493 MW AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 780.95 AT&TICALNET 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 31.59 AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 104.99 AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 1038 - 6310 7.15 AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 780.94 AT &T/CALNET 2 PUMPS TELEPHONE 2002 - 6310 103.05 AT &T /CALNET 2 CUSTOMER SERVICE TELEPHONE 2038 - 6310 7.14 Check Total: 1 R15 Al AP- 00080494 MW AWWA CAL -NEV SECTION CUSTOMER SERVICE DUES /MEMB/CERT 2038 - 6250 200.00 Check Total: 2nn on AP- 00080495 MW BB &H BENEFIT DESIGNS GEN & ADMIN LIFE INS UN/BD 1000 - 2512 1,544.74 BB &H BENEFIT DESIGNS GEN & ADMIN LTD, UNION 1000 - 2539 1,655.67 Check Total: 3 2nn 41 AP- 00080496 MW User: DNOORDA Page: 1 Current Date: 10/12/2011 Report: OH PMT CLAIMS BK Current Time: 16:28:10 yindor Name BENTLY AGROWDYNAMICS BING MATERIALS BLEDSOE, TIM BLEDSOE, TIM BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE FlJBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BO GENG, FRANK CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION PAYMENT OF CLAIMS Deoartment / Proi Name OPERATIONS UNDERGROUND REP CUSTOMER SERVICE CUSTOMER SERVICE ENGINEERING ENGINEERING - HEADWORKS ENGINEERING - FILTER ASSMNT ENGINEERING - DVR IRRIG IMPRVS CUSTOMER SERVICE UNDERGROUND REP UNDERGROUND REP METERS, GOLDEN ENGINEERING ENGINEERING - GRIZZLY MT WTRLN CUSTOMER SERVICE Dusdaden SLUDGE DISPOSAL PIPE/CVRS/MHLS TRAVEUMEETINGS TRAVEUMEETINGS CONTRACT SERVICE HDWKS IMP PROJ REHAB FLTR 5 &6 DVR IRR IMPRVMNT CONTRACT SERVICE CONTRACT SERVICE METERS,GLDN BEAR CONTRACT SERVICE WTRLN,GRIZ MTN CONTRACT SERVICE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE GEN & ADMIN ELECTRICAL SHOP HEAVY MAINT HEAVY MAINT HEAVY MAINT LABORATORY DIAMOND VLY RNCH CUSTOMER SERVICE FINANCE FINANCE UNDERGROUND REP ELECTRICAL SHOP SHOP SUPPLY INV BUILDINGS BUILDINGS SHOP SUPPLIES REBLD CENTRFG LAB SUPPLIES GROUNDS & MNTC SHOP SUPPLIES OFFICE SUPPLIES INV/FRT/DISCOUNT PIPE/CVRS/MHLS BUILDINGS Acct#, / Proi Code 1006 - 6652 2001-6052 1038 - 6200 2038 - 6200 Check Total: Check Total: Check Total: 1029 - 4405 1029 - 8033 - HDWORK 1029 - 8066 - FILTER 1029 - 8161 - DVRIIP 1038 - 4405 2001 - 4405 2001 - 7093 GOLDEN 2029 - 4405 2029 - 8229 - GRIZWL 2038 - 4405 Amami Chock Num IYQ2 2,822.68 2 R22 Ra AP- 00080497 MW 1,228.30 1 92R la AP- 00080498 MW 133.20 133.20 2RR 4Q AP- 00080499 MW 91.16 790.08 79.00 388.97 406.12 5,145.69 2,895.89 91.16 504.43 2,340.38 Check Total: _12232.8a AP- 00080500 MW 200.00 Check Total: 2nn QQ AP- 00080501 MW 2038 - 6660 - WCPROG 1000 - 0421 1003 - 6041 1004 - 6041 1004 - 6071 1004 - 8111 1007 - 4760 1028 - 6042 1038 - 6071 1039 - 4820 1039 - 6077 2001 - 6052 2003 - 6041 27.27 2.79 124.77 0.16 1,051.32 48.50 1.99 22.97 1.15 1.92 92.74 2.03 User: DNOORDA Report: OH PMT CLAIMS BK Page: 2 Current Date: 10/12/2011 Current Time: 16:28:10 Yonder Name CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUAUZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF BOARD OF EQUALIZATION CALIF DEPT OF HEALTH SERVICES CALIF DEPT OF HEALTH SERVICES CALIFORNIA TAHOE CONSERVANCY CAMPiLL SCIENTIFIC INC CAMPBELL SCIENTIFIC INC CARQUEST CARSON VALLEY CDNf -G CORP CDW-G CORP CDW-G CORP CDW-G CORP CDW-G CORP CONSTRUCTION MATERIALS ENG INC CONSTRUCTION MATERIALS ENG INC CONSTRUCTION MATERIALS ENG INC COTTON, CYNTHIA PAYMENT OF CLAIMS D21Mmont / Proi Name ELECTRICAL SHOP ELECTRICAL SHOP HEAVY MAINTENANC LABORATORY ENGINEERING - GRIZZLY MT BSTR ENGINEERING - ECHO TANK REPL CUSTOMER SERVICE FINANCE PUMPS CUSTOMER SERVICE ENGINEERING - GRIZZLY MT BSTR LABORATORY LABORATORY DIAMOND VLY RNCH INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS INFORMATION SYS ENGINEERING - ERB LINER REPL ENGINEERING - HEADWORKS ENGINEERING - GRIZZLY MT WTRLN Description WELLS SMALL TOOLS BUILDINGS LAB SUPPLIES GRIZ MTN BSTR TANK, ECHO SHOP SUPPLIES OFFICE SUPPLIES REGLTRY OP PRMTS DUES/MEMB/CERT GRIZ MTN BSTR LABORATORY EQUIP LABORATORY EQUIP GROUNDS & MNTC OFFICE SUPPLIES DIST.COMP SPPLIS OFFICE SUPPLIES DIST.COMP SPPLIS SOFTWARE, CMMS REPLACE ERB LINE HDWKS IMP PROJ GRIZ MTN BSTR CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE Acct# / Proi Code 2003 - 6050 2003 - 6073 2004 - 6041 2007 - 4760 2029 - 8176 - GRIZBS 2029 - 8809 - ECHOTK 2038 - 6071 2039 - 4820 2002 - 6650 1038-6250 Check Total: Check Total: Check Total: 2029 - 8176 - GRIZBS Check Total: 1007 - 6025 2007 - 6025 1028 - 6042 1037 - 4820 1037 - 4840 2037 - 4820 2037 - 4840 2037 - 8982 Check Total: Check Total: Check Total: 1029 - 7581 - ERBLNR 1029 - 8033 - HDWORK 2029 - 8176 - GRIZWL Check Total: 2038 - 6660 - WCPROG Check Total: Amount Check Num Tvoe 42.92 7.39 62.38 48.51 318.91 322.79 22.98 1.15 _22A84 AP- 00080503 MW 6,612.65 R R12 RR AP- 00080504 MW 60.00 Rn nn AP- 00080505 MW 15,202.50 15 2n2 5p AP- 00080506 MW 412.94 398.51 R11 45 AP- 00080507 MW 69.93 Ra 03 AP-00080508 MW 409.72 465.75 409.71 465.74 392.56 2 143 4R AP- 00080509 MW 162.00 726.00 4,795.00 aR as 00 AP- 00080510 MW 200.00 2M 00 AP- 00080511 MW User. DNOORDA Report OH PMT CLAIMS BK Page: 3 Current Date: 10/12/2011 Current Time: 16:28:10 Vendor Namo CSRMA DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DIY HOME CENTER DOUGLAS DISPOSAL E- FILLIATE CORP E- FILLIATE CORP EMPIRE SAFETY & SUPPLY EMPIRE SAFETY & SUPPLY FASTS IL FEDEX FEDEX FEDEX FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FERGUSON ENTERPRISES INC. FISHER SCIENTIFIC FISHER SCIENTIFIC PAYMENT OF CLAIMS Deoartment 1 Pros Name CUSTOMER SERVICE PUMPS UNDERGROUND REP UNDERGROUND REP UNDERGROUND REP - METERS, GOLDEN GEN & ADMIN INFORMATION SYS INFORMATION SYS GEN & ADMIN FINANCE DIAMOND VLY RNCH ENGINEERING - HEADWORKS FINANCE FINANCE HEAVY MAINT HEAVY MAINT HEAVY MAINT DIAMOND VLY RNCH UNDERGROUND REP UNDERGROUND REP UNDERGROUND REP - METERS, GOLDEN LABORATORY LABORATORY Deacrlotion CSRMA LIAB CLAIM PUMP STATIONS PIPE/CVRS/MHLS SMALL TOOLS METERS,GLDN BEAR REFUSE DISPOSAL DIST.COMP SPPLIS DIST.COMP SPPLIS SHOP SUPPLY INV INV/FRT/DISCOUNT GROUNDS & MNTC HDWKS IMP PROJ POSTAGE EXPENSES POSTAGE EXPENSES BUILDINGS GROUNDS & MNTC SMALL TOOLS GROUNDS & MNTC PIPE/CVRS/MHLS SMALL TOOLS METERS,GLDN BEAR LAB SUPPLIES LAB SUPPLIES Acct# / Prol Code 1038 - 4521 Check Total: 1002 - 6051 2001 - 6052 2001 - 6073 2001 - 7093 - GOLDEN Check Total: 1000 - 6370 1037 - 4840 2037 - 4840 1000 -0421 1039 - 6077 1028 - 6042 Check Total: Check Total: Check Total: Check Total: 1029 - 8033 - HDWORK 1039 - 4810 2039 - 4810 Check Total: Amount Check Num Dm 3,913.49 3 g13 aq AP- 00080512 MW 51.38 9.29 9.88 43.82 11317 AP- 00080513 MW 564.08 5R4_fR AP- 00080514 MW 55.29 55.30 11n 58 AP- 00080515 MW 497.16 25.99 52315 AP- 00080516 MW 287.40 2R7.4t AP- 00080517 MW 13.68 2.87 2.87 1 a a2 AP- 00080518 MW 1004 - 6041 331.47 1004 - 6042 59.43 1004 - 6073 320.65 1028 - 6042 844.71 2001 - 6052 180.70 2001 - 6073 67.44 2001 - 7093 - GOLDEN 307.59 Check Total: 2 111 _oc► AP- 00080519 MW 1007 - 4780 47.93 2007 - 4760 47.93 Check Total: _gam AP- 00080520 MW User. DNOORDA Page: 4 Report OH_PMT CLAIMS BK Current Date: 10/12/2011 Current Time: 16:28:10 PAYMENT OF CLAIMS Vendor Namo D9nartment / Proi Name Pesci. lotion Acct# / Proi Code &Mint Chock Num Ina GCS SERVICE INC LABORATORY LABORATORY EQUIP 1007 - 6025 108.16 GCS SERVICE INC LABORATORY LABORATORY EQUIP 2007 - 6025 108.16 Check Total: 218 39 AP- 00080521 MW GFS CHEMICAL LABORATORY LAB SUPPLIES 1007 - 4760 131.97 Check Total: 131 A7 AP- 00080522 MW GLOBAL DATA SPECIALISTS ELECTRICAL SHOP PUMP STATIONS 2003 - 6051 16,780.50 GLOBAL DATA SPECIALISTS ELECTRICAL SHOP RPR/MNTC WTR TKS 2003 - 6054 16,780.50 Check Total: 33 581 re AP- 00080523 MW GRAINGER GEN & ADMIN JANIT /SUPPLY INV 1000 - 0422 461.12 GRAINGER ELECTRICAL SHOP BUILDINGS 1003 - 6041 634.37 GRAINGER HEAVY MAINT BUILDINGS 1004 - 6041 46.55 Check Total: 1 149 0d AP- 00080524 MW GROVE MADSEN INDUSTRIES INC PUMPS WELLS 2002 - 6050 1,487.92 Check Total: 1 4R7 89 AP- 00080525 MW HAEN FrNGINEERING ENGINEERING - GRIZZLY MT BSTR GRIZ MTN BSTR 2029 - 8176 - GRIZBS 250.00 vi co Check Total: Zan nn AP- 00080526 MW HARNETT, PATRICK CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 90(x1 AP- 00080527 MW HARTFORD, THE GEN & ADMIN INSURANCE PPD 1000 - 0301 467.50 HARTFORD, THE GEN & ADMIN INSURANCE PPD 2000 - 0301 467.50 Check Total: g3511n AP- 00080528 MW HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 1022 - 6030 72.61 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 1038 - 6030 218.44 HIGH SIERRA BUSINESS SYSTEMS HUMAN RESOURCES SERVICE CONTRACT 2022 - 6030 72.61 HIGH SIERRA BUSINESS SYSTEMS CUSTOMER SERVICE SERVICE CONTRACT 2038 - 6030 218.44 Check Total: 5R9 in AP- 00080529 MW HUTSON, HAROLD UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 716.00 Check Total: 71R n0 AP- 00080530 MW INTEGRITY LOCKSMITH CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 19.04 INTEGRITY LOCKSMITH CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 19.04 Check Total: 3A nR AP- 00080531 MW User: DNOORDA Page: 5 Current Date: 10/12/2011 Report OH PMT CLAIMS BK Current Time: 16:28:10 V.ndor Nam. INTERSTATE SAFETY & SUPPLY INTERSTATE SAFETY & SUPPLY JONES WEST FORD JONES, SARAH KIMBALL MIDWEST KIWANIS CLUB OF LAKE TAHOE KIWANIS CLUB OF LAKE TAHOE KRLT FM/KOWL AM KRLT FM/KOWL AM LAB S FETY SUPPLY LAB SAFETY SUPPLY LAKE TAHOE PLUMBING LAKE TAHOE SOUTH SHORE LAKE TAHOE SOUTH SHORE LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA Q..attm.nt / Proi Name GEN & ADMIN GEN & ADMIN EQUIPMENT REP CUSTOMER SERVICE HEAVY MAINT DIO - PR EXP- EXTERNAL 010 - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL LABORATORY LABORATORY UNDERGROUND REP ENGINEERING ENGINEERING GEN & ADMIN PUMPS HEAVY MAINT HEAVY MAINT HEAVY MAINT EQUIPMENT REP EQUIPMENT REP EQUIPMENT REP UNDERGROUND REP PAYMENT OF CLAIMS t2sscri12tlon SHOP SUPPLY INV SAFETY INVENTORY AUTOMOTIVE TRAVEL/MEETINGS SHOP SUPPLIES PUB RELATIONS PUB RELATIONS PUB RELATIONS PUB RELATIONS SAFETY/EQUIP/PHY SAFETY/EQUIP /PHY MISC LIAB CLAIMS TRAVEL/MEETINGS TRAVEL/MEETINGS SHOP SUPPLY INV MOBILE EQUIP GROUNDS & MNTC SMALL TOOLS BIOSOL EQUP /BLDG AUTOMOTIVE SHOP SUPPLIES SMALL TOOLS PIPE/CVRS/MHLS Acct# / Pro' Cod. 1000 - 0421 1000 - 0425 1005 -6011 2038 - 6200 1004 - 6071 Check Total: Check Total: Check Total: Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: 1027 - 6620 - PREEXT 2027 - 6820 - PREEXT Check Total: 1007 - 6075 2007 - 6075 1001 - 4520 1029 - 6200 2029 - 6200 1000 -0421 1002 - 6012 1004 - 6042 1004 - 6073 1004 - 6653 1005 - 6011 1005 - 6071 1005 - 6073 2001 - 6052 Check Total: Check Total: Check Total: Amount Cheek Num IYQ4 2,653.46 580.48 93; Q4 AP- 00080532 MW 95.79 Q5 79 AP- 00080533 MW 79.92 7d A9 AP- 00080534 MW 504.15 504 AP- 00080535 MW 214.00 214.00 49R no AP- 00080536 MW 648.00 648.00 1 99R no AP- 00080537 MW 173.05 150.84 X93 Afl AP- 00080538 MW 1,159.00 11sa_no AP- 00080539 MW 325.00 325.00 R.Sn nn 102.92 113.85 116.10 29.17 12.26 914.98 36.72 60.28 104.60 AP- 00080540 MW User. DNOORDA Page: 6 Report: OH PMT CLAIMS_BK Current Date: 10/12/2011 Current Time: 16:28:10 Andor Name LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LAKESIDE NAPA LEE, RYAN LEE, RYAN LIBERTY ENERGY LIBERTY ENERGY LIBERTY ENERGY LILLY'S TIRE SERVICE INC. LILLY'S TIRE SERVICE INC. LIRA'SiUPERMARKET, INC. PAYMENT OF CLAIMS Department / Proi Name UNDERGROUND REP EQUIPMENT REPAIR EQUIPMENT REPAIR EQUIPMENT REPAIR CUSTOMER SERVICE CUSTOMER SERVICE GEN & ADMIN GEN & ADMIN GEN & ADMIN EQUIPMENT REP EQUIPMENT REPAIR ENGINEERING - IROQUOIS SUPPLY M&M BACKFLOW AND METER MAINTENANC CUSTOMER SERVICE MC MASTER CARR SUPPLY CO MC MASTER CARR SUPPLY CO MC MASTER CARR SUPPLY CO MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER HEAVY MAINT PUMPS PUMPS PUMPS PUMPS PUMPS HEAVY MAINT HEAVY MAINT HEAVY MAINT HEAVY MAINT DIAMOND VLY RNCH FINANCE Description SMALL TOOLS AUTOMOTIVE SHOP SUPPLIES SMALL TOOLS TRAVELIMEETINGS TRAVELIMEETINGS ELECTRICITY ST LIGHTING EXP ELECTRICITY AUTOMOTIVE AUTOMOTIVE WTLN IROQ WATER METERS /PAR BUILDINGS RPR/MNTC WTR TKS BLK BRT BSTR UPG BUILDINGS PUMP STATIONS SHOP SUPPLIES SECONDARY EQUIP BUILDINGS GROUNDS &MNTC SHOP SUPPLIES GROUNDS & MNTC OFFICE SUPPLIES Acct# 1 Prol Code 2001 - 6073 2005 - 6011 2005 - 6071 2005 - 6073 1038 - 6200 2038 - 6200 1000 - 6330 1000 - 6740 2000 - 6330 1005 - 6011 2005 - 6011 Check Total: Check Total: Amount 17.38 535.30 36.72 60.19 Check Num Tvpe 2 140 47 AP- 00080541 MW 38.58 38.57 77 18 AP- 00080542 MW 79,327.31 23.96 31,994.14 Check Total: 111 :%45 41 AP- 00080543 MW 499.60 474.59 Check Total: _Rua AP- 00080544 MW 10,880.00 Check Total: 10 Aso 00 AP- 00080545 MW 110.00 Check Total: 110 0n AP- 00080546 MW 159.13 298.91 170.07 Check Total: R2R 11 AP- 00080547 MW 2029 - 8166 - IQWTRL 2038-6045 1004 - 6041 2002 - 6054 2002 - 8169 1002 - 6041 1002 - 6051 1002 - 6071 1004 - 6022 1004 - 6041 1004 - 6042 1004 - 6071 1028 - 6042 1039 - 4820 41.77 4.90 2.03 83.45 396.28 103.56 167.93 2,001.53 6.59 User. DNOORDA Report OH PMT CLAIMS BK Page: 7 Current Date: 10/12/2011 Current Time: 16:28:10 Vendor Nam. MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS 0 r MONTOYA, JOSEPH D MORAIDA, CHRIS MOTEL 6 MOTEL 6 MOTEL 6 MOTEL 6 MWH LABORATORIES MWH LABORATORIES Dsoartmant / Proi Name UNDERGROUND REP UNDERGROUND REP PUMPS PUMPS PUMPS PUMPS ELECTRICAL SHOP HEAVY MAINTENANC ADMINISTRATION ENGINEERING FINANCE ADMINISTRATION ENGINEERING FINANCE PAYMENT OF CLAIMS DescrIDtIon PIPE/CVRS/MHLS SMALL TOOLS WELLS PUMP STATIONS RPR/MNTC WTR TKS SHOP SUPPLIES WELLS BUILDINGS OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE PUMPS UNDERGROUND REP PUMPS UNDERGROUND REP PUMPS LABORATORY LABORATORY NEVADA GENERATOR SYSTEMS INC EQUIPMENT REP NIXON'S HEATING ENGINEERING - IROQUOIS BSTR ST DUES/MEMB /CERT STANDBY ACCOMODA STANDBY ACCOMODA STANDBY ACCOMODA STANDBY ACCOMODA MONITORING MONITORING GENERATORS BSTR STN IROQ Aced/ / Prot Code 2001 - 6052 2001 - 6073 2002 - 6050 2002 - 6051 2002 - 6054 2002 - 6071 2003 - 6050 2004 - 6041 1021 - 4820 1029 - 4820 1039 - 4820 2021 - 4820 2029 - 4820 2039 - 4820 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 2002 - 6250 1001 - 6083 1002 - 6083 2001 - 6083 2002 - 6083 1007-6110 2007-6110 1005 - 6013 Check Total: Check Total: Check Total: Check Total: 2029 - 8967 - IQBSTR Check Total: Amount Check Num RIM 162.69 182.70 1.88 10.78 177.95 2.03 21.73 43.99 411 7g AP- 00080548 MW 2.84 56.13 11.35 2.65 56.18 11,34 14n 2• AP- 00080549 MW 200.00 2nnnn AP- 00080550 MW 128.25 12R 25 AP- 00080551 117.96 255.58 150.96 255.58 MW __mom AP- 00080552 MW -75.00 1,540.00 1485.nn AP- 00080553 MW 197.50 1Q7 Fn AP- 00080554 MW 281.07 9R1 n7 AP- 00080555 MW User. DNOORDA Page: 8 Report: OH PMT CLAIMS_BK Current Dote: Current Time: 10/12/2011 16:28:10 Vendor Name NORCAL URISA NORCAL URISA OLIN CORPORATION ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC ONTRAC PETTY CASH PETTY CASH PETTPSASH PETTY 'CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH PETTY CASH POLYDYNE INC POWERS, PHYLLIS KUNIBE D4oartment I Pros Name ENGINEERING ENGINEERING OPERATIONS LABORATORY - LABORATORY ENGINEERING ENGINEERING - ENGINEERING - LABORATORY ENGINEERING - PAYMENT OF CLAIMS IND CRK RES MONT - SNOWSHOE DITCH R ERB LINER REPL BIJOU MEADOWS ER GRIZZLY MT BSTR GEN & ADMIN ADMINISTRATION ADMINISTRATION HUMAN RESOURCES ENGINEERING ENGINEERING - BIJOU MEADOWS ER CUSTOMER SERVICE GEN & ADMIN ADMINISTRATION ADMINISTRATION HUMAN RESOURCES ENGINEERING ENGINEERING CUSTOMER SERVICE FINANCE - USFS GRNT ADMIN OPERATIONS LABORATORY DescrioUon DUES/MEMB/CERT DUES/MEMB /CERT Acct# I Proi Code 1029 - 6250 2029 - 6250 HYPOCHLORITE 1006 - 4755 POSTAGE EXPENSES POSTAGE EXPENSES SNOSHU REPAIR REPLACE ERB LINE BIJOU ECP POSTAGE EXPENSES GRIZ MTN BSTR SUPPLIES TRAVEUMEETINGS INCNTV & RCGNTN PERSONNEL EXPENS SUPPLIES BIJOU ECP OFFICE SUPPLIES SUPPLIES TRAVEUMEETINGS INCNTV & RCGNTN PERSONNEL. EXPENS SHOP SUPPLIES SUPPLIES OFFICE SUPPLIES TRAVEUMEETINGS Check Total: Amount Chock Nunt ILO 20.00 20.00 an nn AP- 00080556 MW 3,926.97 Check Total: 3 g7g A7 AP- 00080557 MW 1007 - 4810 - INDIAN 7.00 1007 - 4810 24.00 1029 - 7075 - SNOBLO 13.75 1029 - 7581 - ERBLNR 12.00 1029 - 8287 - ECBIJM 13.75 2007 - 4810 23.00 2029 - 8176 - GRIZBS 5.00 Check Total: gp ra AP- 00080558 MW 1000 - 6520 1.07 1021 - 6200 25.00 1021 - 6621 8.08 1022 - 6670 19.46 1029 - 6520 22.61 1029 - 8287 - ECBIJM 19.10 1038 - 4820 12.39 2000 - 6520 1.07 2021 - 6200 25.00 2021 - 6621 8.08 2022 - 6670 19.46 2029 - 6071 10.78 2029 - 6520 36.61 2038 - 4820 12.39 2039 - 6200 - SMOKEY 27.38 Check Total: 2aa alas AP- 00080559 MW 16,059.06 Check Total: is nFA nri AP- 00080560 MW 19.50 POLYMER 1006 -4720 TRAVEUMEETINGS 1007 - 6200 User DNOORDA Report: OH_PMT CLAIMS BK Page: 9 Current Date: 10/12/2011 Current Time: 16:28:10 Vendor Name POWERS, PHYLLIS KUNIBE POWERS, TERENCE H POWERS, TERENCE H PRAXAIR 174 PRAXAIR 174 RED WING SHOE STORE RED WING SHOE STORE RED WING SHOE STORE REDWOOD PRINTING RENNR EQUIPMENT CO SANI -HUT CO INC SCHLANGE, PAUL SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SHERMAN, THERESA SHERMAN, THERESA Department l Pro' Name LABORATORY LABORATORY LABORATORY HEAVY MAINT UNDERGROUND REP UNDERGROUND REP CUSTOMER SERVICE CUSTOMER SERVICE PAYMENT OF CLAIMS Deecrlotion TRAVEUMEETINGS TRAVEUMEETINGS TRAVEUMEETINGS SHOP SUPPLIES SMALL TOOLS SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY SAFETY/EQUIP/PHY CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE EQUIPMENT REP AUTOMOTIVE UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR DIAMOND VLY RNCH PUMPS PUMPS HEAVY MAINT PUMPS PUMPS CUSTOMER SERVICE CUSTOMER SERVICE FINANCE FINANCE TRAVEL/MEETINGS PUMP STATIONS SHOP SUPPLIES SHOP SUPPLIES RPRIMNTC WTR TKS SHOP SUPPLIES SHOP SUPPLIES SMALL TOOLS TRAVEL/MEETINGS TRAVEUMEETINGS Acct# / Prol Code 2007 - 6200 1007 - 6200 2007 - 6200 1004 - 6071 2001 - 6073 1001 - 6075 1038 - 6075 2038 - 6075 Check Total: Check Total: Check Total: 9e' punt Check Num IYR 19.50 3A_nn AP- 00080561 MW 39.00 39.00 _mix' AP- 00080562 MW 250.56 61.52 312 re AP- 00080563 MW 242.71 61.83 61.82 Check Total: _mug AP- 00080564 MW 2038 - 6660 - WCPROG 1005 - 6011 15.05 Check Total: i FMS AP- 00080565 MW Check Total: 2001 - 7093 - GOLDEN Check Total: 1028 - 6200 1002 - 6051 1002 - 6071 1004 - 6071 2002 - 6054 2002 - 6071 2038 - 6071 2038 - 6073 1039 - 6200 2039 - 6200 284.79 2R4 74 AP- 00080566 MW 143.09 143 og AP- 00080567 MW 47.73 Check Total: 47 73 AP- 00080568 MW 0.52 2.15 61.39 19.62 2.15 92.38 9.20 Check Total: 187 iA AP- 00080569 MW 91.00 91.00 Check Total: 18200 AP- 00080570 MW User. DNOORDA Page: 10 Report OH PMT CLAIMS BK Current Date: 10/12!2011 Current Time: 16:28:10 Vendor Name SHRED -IT SIERRA CHEMICAL CO SIERRA ENVIRONMENTAL SIERRA FOOTHILL LABORATORY SIERRA FREIGHTLINER STERLING SIERRA NEVADA MEDIA GROUP SIERRA NEVADA MEDIA GROUP SMITH, JAMES i o, SOUTIITAHOE REFUSE SOUTH TAHOE REFUSE SOUTH TAHOE REFUSE SOUTHWEST GAS SOUTHWEST GAS SPRINGBROOK SOFTWARE INC SPRINGBROOK SOFTWARE INC SPRINGBROOK SOFTWARE INC SPRINGBROOK SOFTWARE INC SRECO FLEXIBLE STATE WATER RESOURCES STATE WATER RESOURCES PAYMENT OF CLAIMS Department / Proi Name Descrlotion GEN & ADMIN OFC SUPPLY ISSUE PUMPS HYPOCHLORITE LABORATORY MONITORING LABORATORY - IND CRK RES MONT MONITORING EQUIPMENT REPAIR AUTOMOTIVE DIO - PR EXP- EXTERNAL PUB RELATIONS DIO - PR EXP- EXTERNAL PUB RELATIONS DIAMOND VLY RNCH TRAVEL/MEETINGS GEN & ADMIN REFUSE DISPOSAL GEN & ADMIN REFUSE DISPOSAL PUMPS PUMP STATIONS GEN & ADMIN NATURAL GAS GEN & ADMIN NATURAL GAS INFORMATION SYS CONTRACT SERVICE INFORMATION SYS TRAVELIMEETINGS INFORMATION SYS CONTRACT SERVICE INFORMATION SYS TRAVEL/MEETINGS EQUIPMENT REP AUTOMOTIVE FINANCE LOAN PRINCIPAL FINANCE INTEREST EXPENSE Acct* / Proi Code 1000 - 6081 2002-4755 2007 - 6110 Check Total: Check Total: Check Total: 1007 - 6110 - INDIAN Check Total: 2005 - 6011 Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: 1028-6200 1000 - 6370 2000 - 6370 2002 - 6051 1000 - 6350 2000 - 6350 1037 - 4405 1037 - 6200 2037 - 4405 2037 - 6200 1005-6011 1039 - 6709 1039 - 6710 Check Total: Amount Check Num IyQg 48.00 _Aim AP- 00080571 MW 2,576.08 2 MR na AP- 00080572 MW 756.00 758 no AP- 00080573 390.00 MW •Aan nII AP- 00080574 MW 265.33 285 33 AP- 00080575 MW 250.00 250.00 _warm AP- 00080576 MW 71.04 71 04 AP- 00080577 MW 3,267.16 107.12 8.20 Check Total: 3 4R2 4R AP- 00080578 MW 684.81 97.69 Check Total: 7R2 50 AP- 00080579 MW 450.00 37.50 450.00 o 37.50 Check Total: 4175 nq AP- 00080580 MW 1,704.27 Check Total: 1 704 27 AP- 00080581 MW 126,026.60 36,253.05 User. DNOORDA Page: 11 Report OH PMT CLAIMS BK Current Date: 10/12!2011 Current Time: 16:28:10 STATE WATER RESOURCES STATE WATER RESOURCES SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUBSTITUTE PERSONNEL & SUNGARD PUBLIC SECTOR INC. SUNGARD PUBLIC SECTOR INC. PAYMENT OF CLAIMS Daoartm.nt / Prot Nam. FINANCE FINANCE UNDERGROUND REP ENGINEERING - CATH PROT -SWR INFORMATION SYS UNDERGROUND REP UNDERGROUND REP - METERS, GOLDEN Daacriotlon LOAN PRINCIPAL INTEREST EXPENSE CONTRACT SERVICE CATH PROT CONTRACT SERVICE CONTRACT SERVICE METERS,GLDN BEAR UNDERGROUND REP - SIERRA AVE WTRLN WTLN,IN HS UPSIZ ENGINEERING - GRIZZLY MT BSTR INFORMATION SYS CUSTOMER SERVICE INFORMATION SYS INFORMATION SYS TAHOE BASIN CONTAINER SERVICE GEN & ADMIN TAHOE BASIN CONTAINER SERVICE PUMPS TAHOE BUSINESS MONITOR TAHOE BUSINESS MONITOR TAHOE SAND & GRAVEL TAHOE TRADING POST TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY DIO - PR EXP- EXTERNAL DIO - PR EXP- EXTERNAL UNDERGROUND REP UNDERGROUND REP ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP HEAVY MAINT UNDERGROUND REP GRIZ MTN BSTR CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE CONTRACT SERVICE REFUSE DISPOSAL PUMP STATIONS PUB RELATIONS PUB RELATIONS PIPE/CVRS/MHLS SAFETY/EQUIP/PHY BUILDINGS SHOP SUPPLIES SMALL TOOLS GROUNDS & MNTC PIPE/CVRS/MHLS Acct# 1 Prot Code 1039 - 6709 1039 - 6710 Check Total: Check Total: 1001 - 4405 1029 - 8133 - CATSWR 1037 - 4405 2001 - 4405 2001 - 7093 - GOLDEN 2001 - 8905 - SIERRA 2029 - 8176 - GRIZBS 2037 - 4405 2038 - 4405 1037 - 4405 2037 - 4405 1000 - 6370 2002 - 6051 Check Total: Check Total: Check Total: 1027 - 6620 - PREEXT 2027 - 6620 - PREEXT Check Total: 2001 - 6052 2001-6075 1003 - 6041 1003 - 6071 1003 - 6073 1004 - 6042 2001 - 6052 Check Total: Check Total: Amount 1R2 279 M 126,026.60 36,253.05 152 279 RS 2,748.86 929.91 417.28 3,297.26 274.20 274.20 929.91 417.28 1,515.72 Chick Num AP- 00080484 MW AP- 00080485 MW 1n Ana R2 AP- 00080582 MW 350.00 350.00 Inn nn AP- 00080583 MW 312.50 11,425.00 11 737 so AP- 00080584 MW 187.50 187.50 __nun AP- 00080585 MW 3,005.50 3 nns NI AP- 00080586 MW 233.54 233 54 1,828.76 218.20 117.18 248.47 786.04 AP- 00080587 MW User. DNOORDA Page: 12 Report: OH PMT CLAIMS_BK Current Date: 10/12/2011 Current Time: 16:28:10 Vendor Name TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TAHOE VALLEY ELECTRIC SUPPLY TERRY'S APOLLO PLUMBING & HTN THOMAS HAEN CO INC THOMAS HAEN CO INC THOMAS, JARVIS TRANSCAT TURNER & ASSOCIATES INC i USA BfiUE BOOK USA BLUE BOOK VOLTL, JULIE VOLTL, JULIE VWR INTERNATIONAL WECO INDUSTRIES INC WEDCO INC WESTERN ENERGETIX INC WESTERN ENVIRONMENTAL Decarlment l Proi Name ELECTRICAL SHOP ELECTRICAL SHOP ELECTRICAL SHOP UNDERGROUND REP PAYMENT OF CLAIMS Descriotlon BUILDINGS WELLS SHOP SUPPLIES PIPE/CVRS/MHLS GEN & ADMIN - IROQUOIS BSTR ST CONST RETAINAGE ENGINEERING - IROQUOIS BSTR ST BSTR STN IROQ CUSTOMER SERVICE -WTR CONS PROG WTR CONS EXPENSE ELECTRICAL SHOP REPL HART CALIB ENGINEERING - BIJOU MEADOWS ER BIJOU ECP PUMPS PUMPS CUSTOMER SERVICE CUSTOMER SERVICE LABORATORY UNDERGROUND REP ELECTRICAL SHOP GEN & ADMIN LABORATORY SHOP SUPPLIES SHOP SUPPLIES TRAVEL/MEETINGS TRAVEL/MEETINGS LAB SUPPLIES INFILTRTN /INFLOW BUILDINGS GASOLINE INV MONITORING Acct# / Pro! Code Amount Check Num Tvoe 2003 - 6041 566.30 2003 - 6050 294.31 2003 - 6071 218.18 4 277 44 AP- 00080588 MW 1001 - 6052 1,055.00 _Lamm nn AP- 00080589 MW 2000 - 2605 - IQBSTR - 269.76 2029 - 8967 - IQBSTR 5,395.20 Check Total: ........5.125A4 AP- 00080590 MW 2038 - 6660 - WCPROG 49.00 Check Total: _dam AP- 00080591 MW 1003 - 8208 5,806.38 Check Total: _Lamm 35 AP- 00080592 MW 1029 - 8287 - ECBIJM 737.50 Check Total: 737 ro AP- 00080593 MW 1002 - 6071 199.16 2002 - 6071 204.16 Check Total: 4n3 32 AP- 00080594 MW 1038 - 6200 69.38 2038 - 6200 69.37 Check Total: Check Total: 1007 - 4760 1001 - 6055 1003 - 6041 1000 -0415 1007 - 6110 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 135 75 AP- 00080595 MW 45.85 45 R8 AP- 00080596 MW 357.37 357 37 AP- 00080597 MW 252.04 952 n4 AP-00080598 MW 7,899.12 7 Aug 19. AP- 00080599 MW 1,080.00 1 nsn nn AP- 00080600 MW User. DNOORDA Page: 13 Report: OH_PMT CLAIMS_BK Current Date: 10/12/2011 Current Time: 16:28:10 Vendor Natm Daoattmant / Proi Nett» WHALEN, CHRIS ADMINISTRATION WHALEN, CHRIS ADMINISTRATION WOLF ENVIRONMENTAL LINING SYS DIAMOND VLY RNCH ZEE MEDICAL INC GEN & ADMIN ZEE MEDICAL INC GEN & ADMIN PAYMENT OF CLAIMS DAgettlift Acct# / Prot Code Amount Check Num IXRQ TRAVEL/MEETINGS 1021 - 6200 18.87 TRAVELIMEETINGS 2021 - 6200 18.87 Check Total: 37 74 AP-00080601 MW GROUNDS & MNTC 1028 - 6042 1,200.00 Check Total: 1 Inn nn AP- 00080602 MW SAFETY/EQUIP /PHY 1000 - 6075 64.64 SAFETY/EQUIP /PHY 2000 - 6075 64.64 Check Total: Grand Total: 12q 9a AP- 00080603 MW 695,219.46 002 0•* 695'219•46+ / >•6-) - 532 39 • 81 *+ Ra -vg.,as 0.1 User. DNOORDA Report: OH PMT CLAIMS BK Page: 14 Current Date: 10/12/2011 Current Time: 16:28:10 South Tahoe Public Utility District General Manager Richard FL Solbrig Directors Chrbaefalu James RJones Mary Lou Webacher Dale ruse Eric Schafer j 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 53054+ 6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: October 20, 2011 ITEM - PROJECT NAME Conference with Legal Counsel - Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(b) of the Califomia Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES AP NO CHIEF FINANCIAL OFFICER: YES NO —69— South Tahoe Public Utility District General Manager Riches:! H. Solbrig DinIctors Chris Cefalu James R. Jones Mary Lou Moebacher Dade kiss Eric Schafer 1 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 13b TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Pasquale Ardolino v. South Tahoe Public Utility District, Small Claims Case No. SSC 20110043, El Dorado Superior County Superior Court. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CATEGORY: GENERAL MANAGER: YES •1 R NO CHIEF FINANCIAL OFFICER: YES NO -71- South Tahoe Public Utility District General Manager Richard H. Solbrig fikactors .QCehlu James R. Jones MetyLeuMoebacheir Dale Rise Eric Schafer 1 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-1401 Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 15a TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: October 20, 2011 ITEM - PROJECT NAME: Violation of Board Policies REQUESTED BOARD ACTION: (1) Determine whether a Board Member violated the Board Policies; and (2) Take appropriate action if the Board determines that the Board Member violated the Board Policies. DISCUSSION: A thorough, objective, third -party investigation was conducted regarding complaints raised by District staff with respect to Board President, Dale Rise's conduct that occurred during an incident on July 12, 2011. A summary of the incident will be presented at the Board meeting. The investigator concluded that the following sections of Board Policy were violated: (1) section 2090.30: "Directors shall at all times conduct themselves with courtesy to each other, to staff, and to members of the audience present at Board meetings. "; (2) Section 2100.70: "Directors should practice the following procedures:" Section 2100.72 "In handling complaints from residents and property owners of the District, said complaints should be referred directly to the General Manager ", and Section 2100.74 "In seeking clarification for policy - related concems, especially those involving personnel, legal action, land acquisition and development, finances, and programming, said concems should be referred directly to the General Manager." The Board is charged with first determining whether President Rise violated these Board Policies, and, if so, the appropriate action that the Board should take in response to the Board Policy violations. SCHEDULE: October20, 2011- Direct Board Member COSTS: Legal Fees TBD ACCOUNT NO: 50/50 -22 -4445 BUDGETED AMOUNT REMAINING: $30,422 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES dZ?/ p NO CHIEF FINANCIAL OFFICER: YES NO