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AP 11-17-11SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, November 17, 2011 2:00 P.M. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California Richard Solbri • , General Mana • er Dale Rise, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Director Paul Sciuto, Assistant General Mana • er Mary Lou Mosbacher, Vice President Eric W. Schafer, Director 1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on short non - agenda items that are within the subject matter jurisdiction of the District. Five minute limit. No action can be taken on matters not listed on the agenda.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Asphalt Patching Services Terminate Emergency Action of Pg. 35 (Paul Sciuto) September 21, 2011 b. Payment of Claims Pg. 37 Approve Payment in the Amount of $1,106,972.27 7. BOARD MEMBER STANDING COMMITTEE REPORT (Discussions may take place; however, no action will be taken) a. Water & Wastewater Operations Committee (Jones / Rise) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT 10. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken.) REGULAR BOARD MEETING AGENDA - NOVEMBER 17, 2011 PAGE - 2 11. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.) a. SB 293 - Amendment to Public Contract Code re: Project Retention Cap (Brad Herrema) 12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS Past Meetings / Events 11/08/11 - Board Election Day 11/09/11 - El Dorado County Water Agency Board Meeting 11/14/11 - Water and Wastewater Operations Committee Meeting 11/16/11 -ECC (Employee Communications Committee) Meeting 11/16/11 - CIP (Capital Improvement Program Ad Hoc Committee Meeting Future Meetings / Events 11/18/11 - 1:30 p.m. - Finance Committee Meeting at District Office 11/24/11 & 11/25/11 - District Office Closed (Thanksgiving Holiday) 11/28/11 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District 11/29/11 - 12/02/11 - ACWA (Association of California Water Agencies) Fall Conference 12/01/11 - 1:00 p.m. - Retirement Send -Off for Director Mosbacher at District 12/01/11 - 2:00 p.m. - STPUD Regular Board Meeting at District 12/02/11 - New Directors Assume Office 12/07/11 - 8:00 a.m. - ECC (Employee Communications Committee) Meeting at District (Director Cefalu is Board representative) 13. ADJOURNMENT (To the next regular meeting, December 1, 2011, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Backup materials relating to an open session item on this agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability - related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 6203, at least 24 hours in advance of the meeting. CONSENT CALENDAR NOVEMBER 17, 2011 ITEMS REQUESTED ACTION a. Engineering Assistant Pg. 1 (John Thiel) Approve Extension of Contract with Substitute Personnel and Business Services for 260 Additional Hours for an Engineering Assistant, Not to Exceed $7,500 b. Snowshoe /Millich Slope and Bijou Sewer Relocates Approve Change Order No. 4 to Pg. 3 (Peter Lavallee) White Rock Construction, in the Credit Amount of <$10,407> c. 2011 Grizzly Mountain Waterline Project Pg. 7 (Peter Lavallee) d. USDS Forest Service Water Special Use Permit Pg. 11 (Paul Sciuto) e. Arc Flash Hazard Assessment Pg. 23 (Paul Sciuto) Approve Change Order No. 6 to Burdick Excavating Co. Inc., in the Amount of $3,850 (1) Authorize Execution of a Cost Recovery Agreement with the USDA Forest Service for Processing the District's Special Use Permit Application; and (2) •Authorize Payment of the Estimated Processing Fee in the Amount of $29,292.28 (Up to 50% of costs to be reimbursed by the B Dorado County Water Agency) Authorize Task Order No. 2 for Lewellyn Technology to Furnish the Arc Flash Hazard Assessment on Additional Water Facilities in the Amount of $18,041 (Up to 50% of costs to be reimbursed by the El Dorado County Water Agency) South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150 Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us South Tahoe Public Utility District General Manager Rlohard FL Solbrlg Orectere .ChrIs Wahl Janteelt Jones Mary LouMoebachar Pale Rise Eric Schafer ,e. 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: John Thiel, Principal Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: Engineering Assistant REQUESTED BOARD ACTION: Approve extension of contract with Substitute Personnel and Business Services for 260 additional hours for an engineering assistant, not to exceed $7,500. DISCUSSION: Requesting authorization to continue one engineering assistant position (Patrick Wilson) for an additional 260 hours through Substitute Personnel and Business Services. This will extend the existing contract work hours not to exceed 999 total hours for the fiscal year with the contract work ending in December 2011. Staff would like to have Mr. Wilson continue working for the Engineering Department, approximately 40 hours per week, assisting engineers on several projects including support for the JM Eagle litigation, completing as -built drawings for projects completed, compilation of updated water system information for the master planning effort, collection of GPS points, and assistance in preparing permits, plans and specifications for upcoming 2012 projects. The special case of having Mr. Wilson continue is warranted for the following reasons: • He has been integral in producing documents for the JM Eagle litigation which is ongoing. • It would be a great benefit to the District to have him available in case other discovery requests are made through the litigation. • The continuity of keeping him will make the discovery process much more efficient and effective. • He is completing as- builts drawings on projects he recently inspected over this past construction season. SCHEDULE: Upon Board approval, through December 2011 COSTS: Not to exceed $7,500 ACCOUNT NO: 1029 -4405; 2029 -4405 BUDGETED AMOUNT REMAINING: $44,421 (2011/12) ATTACHMENTS: None -1- John Thiel November 17, 2011 Page 2 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water GENERAL MANAGER: YES 'gV/e CHIEF FINANCIAL OFFICER: YES NO NO -2- South Tahoe Public Utility District General Manager Richard K Solbrig Directors .Chris Csfulu James R. Jones May Lou Moskscher Dais Rise Schaliw 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Pete Lavallee, Assistant Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: Snowshoe /Millich Slope and Bijou Sewer Relocates REQUESTED BOARD ACTION: Approve Change Order No. 4 to White Rock Construction in the credit amount of <$10,407> DISCUSSION: Change Order No. 4 addresses items that are beyond the scope of the original contract due to changes in field conditions. The itemized parts of Change Order No. 4 are as follows: Part A, in the amount of $2,185 is for additional costs associated with an increase in size to the gravity sewer main that was being installed on Fairway Ave. The District showed the gravity main to be an eight -inch. When the work was being performed, it was found that the eight -inch was a twelve -inch main. In order to match the existing capacities of the mains the District instructed White Rock to install twelve -inch SDR -26 gravity main pipe. The cost associated for this are in addition to the original contract amount of Bid Item 16. Part B, in the amount of 434,600 >, is a credit to the District for Paving Bid Items 24 and 25. These items were deleted from the contract because CalTrans and the City of South Lake Tahoe staff agreed that only a three -inch asphalt on an eight -inch aggregate base section would be required for final paving. Part C, in the amount of $22,008, is for paving the work completed on the sewer relocation project. The plans and specifications required that the trench patch should be a four -inch mill and overlay of asphalt in CalTrans' Right of Way and a three -inch mill and overlay in the City of South Lake Tahoe's Right of Way. The total amount of paving that was completed was 1,834 square feet at a new unit cost of $12.00 per square foot and included a three -inch asphalt on eight -inch aggregate base section. Peter Lavallee November 17, 2011 Page 2 SCHEDULE: As soon as possible COSTS: <$10,407> ACCOUNT NO: 1029- 8287 /ECBIJM BUDGETED AMOUNT REMAINING: $322,270 ATTACHMENTS: Change Order No. 4 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES 041 NO CHIEF FINANCIAL OFFICER: YES NO -4- CHANGE ORDER NUMBER 4 Project 2011 Snowshoe /Millich Slope and Biiou Sewer Relocations Contractor White Rock Construction Inc. Date: November 17, 2011 PO # P24449 The Contract Shall Be Changed As Follows: A. The contractor shall supply all materials, tools, and labor for the installation of 12 inch SDR - 26 gravity sewer main instead of the specified 8 inch SDR -26 gravity sewer main to match the existing sewer main size. Payment shall be above and beyond the contract bid amount of Bid Item 16. The contractor shall supply all unused 8 inch SDR -26 gravity pipe to the District. See Attachment A for a breakdown of all costs. TOTAL FOR ITEM A IS $2,185.00 B. Delete Bid Items 24 and 25 from the contract which will result in a credit to the District in the amount of $34,600.00 as the required asphaltic paving requirements changed due to discussions with CalTrans and the City of South Lake Tahoe. TOTAL FOR ITEM B IS 434,600.00> C. The contractor shall supply all materials, tools, and labor to compact and pave a 1,834 square foot area of three inch asphalt trench patch with eight inches of aggregate base at a unit price of $12.00 per square foot. A breakdown of costs has been provided in Attachment C. TOTAL FOR ITEM C IS $22,008.00 TOTAL FOR CHANGE ORDER NUMBER 41S A + B + C = $410,407.00> Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and /or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -5- Date: Date: Date: 1 Original Contract $289,725.00 Previous Change Order $83,336.73 Current Contract $373,061.73 THIS CHANGE ORDER <$10,407.00> New Contract Total $362,654.73 Contractor agrees to make the herein - described changes in accordance with the terms hereof. The change in contract price and /or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Authorized By STPUD Board President Accepted By Contractor Reviewed By -5- Date: Date: Date: 1 South Tahoe Public Utility District General Manager Richard H. Solbtig anoctors James R..Jones Mary Lou Mosbscher vide Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Pete Lavallee, Assistant Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: 2011 Grizzly Mountain Waterline Project REQUESTED BOARD ACTION: Approve Change Order No. 6 to Burdick Excavating Co. Inc., in the amount of $3,850. DISCUSSION: The itemized parts of Change Order No. 6 are as follows: Part A, in the amount of $3,850, is to add bid item number six back to the contract since it was inadvertently deleted in Change Order No. 5 when the balancing of bid and final quantities was completed. SCHEDULE: As soon as possible COSTS: $3,850 ACCOUNT NO: 2029 - 8229 /GRIZWL BUDGETED AMOUNT REMAINING: $547,231 ATTACHMENTS: Change Order No. 6 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES I d NO CHIEF FINANCIAL OFFICER: YES NO -7- CATEGORY: Water Nov. 8. 2011 9:18AM No. 1950 P. 2 CHANGE ORDER NUMBER 6 Project 2011 Grlaly Mountain Watert ne Project Contractor Burdick Excavatinu Co, Inc. Date: November 17.2011 PO # P23940 The Contract Shall Be Changed As Follows: A. Add Bid Item 6 -- Revegetation back to the total contract amount which . was deleted inadvertently in Change Order Number 5 for the total amount not to exceed $3,850.00. TOTAL FOR ITEM A IS $3,850.00 TOTAL FOR CHANGE OR DER #6 IS A = $3 850.00 ii3•jN Original Contract $1,110 275.00 Previous Change Order $195,670.67 Current Contract $1,305,945.67 THIS CHANGE ORDER $3,050.00 New Contract Total A_ -A- $1,309 795.67 vvrsn�vr agrees to maze tna nwan .leacrlbaq changes In accordance with the terms hereof. The change In contract price and /or contract time noted is full settlement for costs incurred because of the chenge(s) described, unless specifically noted In Individual description(s). By STPIID Board President Accepts . By Contractor Reviewed By -9- Date: Date: Date: 1 South Tahoe Public Utility District CVenerai Manager Richard K Solbrig Directors .aCeraiu James R. Jonas May Lou Mosbadier Diile Rise Eric Schafer 1275 Meadow Crest Drive • South lake Tahoe • CA 96150-7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager /Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: USDA Forest Service Water Special Use Permit REQUESTED BOARD ACTION: (1) Authorize execution of a Cost Recovery Agreement with the USDA Forest Service for processing the District's Special Use Permit Application; and (2) Authorize payment of the estimated processing fee in the amount of $29,292.28. (Up to 50% of costs to be reimbursed by the El Dorado County Water Agency) DISCUSSION: The District's Special Use Permit (SUP) for water facilities on Forest Service land expired a number of years ago. The District will be submitting an application package for a new water SUP in December 2011. The Forest Service has determined that there is a fee to cover costs associated with processing the master water facility permit renewal that needs to be reimbursed by the District. District incurred expenses for the processing fee will be reimbursed to the District by the El Dorado County Water Agency. The application processing includes review and analysis of 12 items including but not limited to Cultural Resources, Botany, Hydrology, and NEPA. SCHEDULE: COSTS: $29,292.28 ACCOUNT NO: 2029 -6650 BUDGETED AMOUNT REMAINING: $69,694 ATTACHMENTS: Cost Recovery Agreement, Cost Recovery Estimate CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /R ' . NO CHIEF FINANCIAL OFFICER: YES 1►`� NO CATEGORY: Sewer FS- 2700 -26 (05/09) USDA Forest Service OMB No. 0596 -0082 CR Agreement #: 12MJ- 11051900781 CATEGORY 6 MAJOR COST RECOVERY AGREEMENT between USDA Forest Service Lake Tahoe Basin Management Unit and South Tahoe Public Utility District (STPUD) This agreement is entered into between the United States Department of Agriculture, Forest Service, Lake Tahoe Basin Management Unit (The Forest Service), and South Tahoe Public Utility District (STPUD) (the applicant) under 36 CFR 251.58. A. RECITALS 1. On October 13, 2011, the Forest Service accepted the applicant's application for use and occupancy of National Forest System lands (hereinafter "the application "), which is enumerated in Appendix A. The Forest Service shall assess the applicant a cost recovery fee for the agency's costs to process the application. 2. The Forest Service has determined that the fee for processing the application falls within category 6 under the applicable Forest Service processing fee schedule and/or that the fee for monitoring the applicant's special use authorization falls within category 6 under the applicable Forest Service monitoring fee schedule. 3. The geographic area to be covered by this .agreement is located throughout South Lake Tahoe, California, Elddrado County. See Appendix B. 4. The application has been submitted or the applicant's special use authorization is being issued under an authority other than the Mineral Leasing Act, and the applicant has not waived payment of reasonable costs. Therefore, the Forest Service is entitled to recover its full reasonable costs incurred in processing the application or monitoring the authorization. 5. Payment of a processing fee by the applicant does not obligate the Forest Service to authorize the applicant's proposed use and occupancy. If the application is denied or withdrawn in writing, the applicant is responsible for costs incurred by the Forest Service in processing the application up to and including the date the agency denies the application or receives written notice of the applicant's withdrawal. If the applicant withdraws the application, the applicant also is responsible for any costs subsequently incurred by the Forest Service in terminating consideration of the application. 6. The Forest Service shall determine the appropriate level of environmental analysis for the application and inform the applicant prior to initiating the environmental analysis. 7. Information associated with this agreement may be released to the public in accordance with the provisions of the Freedom of Information Act and Privacy Act. II 1 PP Page 1 STPUD Cost Recovery Agreement -13- PART I - PROCESSING FEES B. BASIS FOR PROCESSING FEES Processing fees for the application are based upon the direct and indirect costs that the Forest Service incurs in reviewing the application, conducting environmental analyses of the effects of the proposed use, reviewing any applicant- generated environmental documents and studies, conducting site visits, evaluating the applicant's technical and financial qualifications, making a decision on whether to issue the authorization, and preparing documentation of analyses, decisions, and authorizations for the application. The processing fee for the application shall be based only on costs that are necessary for processing the application. "Necessary for" means that but for the application, the costs would not have been incurred. The processing fee shall not include costs for studies for programmatic planning or analysis or other agency management objectives, unless they are necessary for processing the application. Proportional costs for analyses, such as capacity studies, that are necessary for the application may be included in the processing fee. C. AGREEMENT In consideration of the foregoing, the parties agree as follows: 1. Scope of Work. The Forest Service shall develop a scope of work for processing the application and an estimate of the agency's costs to process the application, which will be incorporated into this agreement as Appendix C. This scope of work shall report direct costs in categories that correspond to those in the agency's accounting system, e.g., job code, personnel compensation based upon the cost to the government (salary and benefits), travel, and other direct services, materials, and supplies. In addition, the estimate of the agency's processing costs shall include the agency's indirect costs based upon the approved annual indirect cost rate. Classification of costs as direct or indirect shall be in accordance with the published Forest Service budget for the applicable fiscal year. 2. Environmental Analysis. The Forest Service shall supervise the preparation of the environmental analysis associated with the application in compliance with applicable legal requirements, including public review of the analysis, analysis of public comments, and decision documentation. In exercising this responsibility, the Forest Service shall endeavor to foster cooperation among other agencies involved in the process, and to integrate National Environmental Policy Act requirements and other environmental review and consultation requirements to avoid, to the fullest extent possible, duplication of efforts by those agencies. However, the Forest Service shall not delegate to any other agency its authority over the scope and content of the environmental analysis, or approval or denial of the application. 3. Billing. The Forest Service shall bill the applicant prior to commencement of work. The applicant agrees to pay the estimated processing fee for Fiscal Year 2012 of TWENTY NINE THOUSAND TWO HUNDRED NINTY TWO DOLLARS AND TWENTY EIGHT CENTS ($29,292.28). The bill for the estimated processing fee is attadied. IL.u. A..! 1. / . �.,. . STPUD Cost Recovery Agreement Page 2 -14- 4. Payment. The applicant shall pay the estimated processing fee within 30 days of the date the bill for the fee is issued. The Forest Service shall not initiate processing the application until the estimated processing fee is paid. If the applicant fails to pay the estimated processing fee or the fee is late, the Forest Service shall cease processing the application until the fee is paid. 5. Statement of Costs. The Forest Service shall annually report costs incurred for processing the application by providing a financial statement from the agency's accounting system to the applicant. 6. Underpayment. When the estimated processing fee is lower than the full actual costs of processing an application submitted under the Mineral Leasing Act, or lower than the full reasonable costs (when the applicant has not waived payment of reasonable costs) of processing an application submitted under other authorities, the applicant shall pay the difference between the estimated and full actual or reasonable processing costs within 30 days of billing. 7. Overpayment. If payment of the processing fee exceeds the full actual costs of processing an application submitted under the Mineral Leasing Act, or the full reasonable costs (when the applicant has not waived payment of reasonable costs) of processing an application submitted under other authorities, the Forest Service shall either (a) refund the excess payment to the applicant or (b) at the applicant's request, credit it towards monitoring fees due. 8. Disputes a. If the applicant disagrees with the estimated dollar amount of the processing costs, the applicant may submit a written request before the disputed fee is due for substitution of alternative estimated costs to the immediate supervisor of the authorized officer who determined the estimated costs. The written request must include supporting documentation. b. If the applicant pays the full disputed processing fee, the Forest Service shall continue to process the application during the supervisory officer's review of the disputed fee, unless the applicant requests that the application processing cease. c. If the applicant fails to pay the full disputed processing fee, the Forest Service shall suspend further processing of the application pending the supervisory officer's determination of an appropriate processing fee and the applicant's payment of that fee. d. The authorized officer's immediate supervisor shall render a decision on a disputed processing fee within 30 calendar days of receipt of the written request from the applicant. The supervisory officer's decision is the final level of administrative review. The dispute shall be decided in favor of the applicant if the supervisory officer does not respond to the written request within 30 days of receipt. 9. Lack of Administrative Appeal. A decision by an authorized officer to assess a processing fee or to determine the estimated costs is not subject to administrative appeal. A decision by an authorized officer's immediate supervisor in response to a request for substitution of alternative estimated costs Iikewise is not subject to administrative appeal. 10. Amendment. Modifications to this agreement shall be made in writing and shall be signed and dated by both parties. PIM Cost Recovery Agreement Page 3 -15- 11. Expiration and Termination. This agreement expires on December 31, 2014. Either party, in writing, may terminate this agreement in whole or in part at any time before it expires. The applicant is responsible for all Forest Service costs covered by this agreement that are incurred up to the date of expiration or termination. 12. Principal Point of Contact. The Forest Service and the applicant shall each establish a principal point of contact for purposes of this agreement. The Forest Service's contact is Brian Hansen, Realty Specialist, 530 -543 -2870, US Forest Service, 35 College Drive, South Lake Tahoe, CA 96150. The applicant's contact is Paul Sciuto, Assistant General Manager/Engineer, 530 -543 -6202, South Tahoe Public Utility District, 1275 Meadow Crest Dr., South Lake Tahoe, CA 96150. This agreement is accepted subject to all its terms and conditions. Paul Sciuto Date Assistant General Manager, STPUD NANCY J. GIBSON Forest Supervisor Lake Tahoe Basin Management Unit USDA, Forest Service Date According to the Paperwork Reduction Act of 1 995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596- 0082.. The time required to complete this information collection is estimated to average 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin. age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or pan of an individuars income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 independence Avenue, SW, Washington, DC 20250- 9410 or call toll free (866) 632 -9992 (voice). TDD users can contact USDA duougb local relay or the Federal relay at (800) 877 -8339 (TDD) or (866) 377 -8642 (relay voice). USDA is an equal opportunity provider and employer. The Privacy Act of 1974 (5 U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552) govern the confidentiality to be provided for information received by the Forest Service. STPUD Cost Recovery Agreement Pagel"' age 4 -16- APPENDIX A Applications and Authorizations Subject to this Agreement Application ELD400821: A written application has been accepted under this reference number. The special use permit, if approved, will use the same reference number. The application includes the issuance of South Tahoe Public Utility Districts (STPUD) master permit for water systems. The permit issuance would be for access, operation, maintenance, inspection, and repair of water systems improvements across all non - easement land managed by the United States Forest Service. iminiimoosimoogimilikleammiow STPUD Cost itecovery Agreement Page 5 -17- APPENDIX B Description and Map of the Geographic Area The area to be authorized is located on numerous parcels located in South Lake Tahoe, California, Eldorado County, across all non - easement land managed by the United States Forest Service. ■ w SM het STPUD Cost Recovery Agreement Page 6 -18- APPENDIX C Scope of Work Through this agreement, the Forest Service agrees to apply the Cost Recovery fees to cover the personnel costs associated with processing the application for South Tahoe Public Utility District's (STPUD) master permit for water systems. The Lake Tahoe Basin Management Unit (LTBMU) will provide subject specialists (as defined in the attached Estimation Sheet) to prepare, review, and analyze environmental and other documents required for this application. Based on a preliminary review of the application, LTBMU specialists believe this permit will be issued under a categorical exclusion. The $29,292.28 fee will cover Forest Service costs to prepare a categorical exclusion and issue a permit for STPUD's master permit for water systems. However, if it is determined the project does not qualify for a categorical exclusion and an environmental assessment or other environmental analysis is required, STPUD will be responsible for preparing the additional environmental documents, or extending the Agreement to cover additional work. Forest Service specialists will be available to STPUD and its consultants to discuss available resource data and known resource concems. They will participate in field inspections and review project materials provided by STPUD to ensure they are consistent with appropriate regulations. In the issued permit the Forest Service will define requirements or mitigations that provide conformance with Federal regulations and the Lake Tahoe Basin Management Unit Land and Resource Management Plan. STPUD or its consultants will provide all materials necessary in order for the Forest Service to prepare the documents necessary for the application. These materials shall consist of, but are not limited to maps, construction plans, timetables, pertinent documents from other regulating agencies, and other items deemed appropriate to process the application. In the event STPUD fails to provide project materials in a timely manner, the issue date for the permit will be delayed and there may be additional costs to complete the project. These costs may include fiscal year rollover overhead charges, specialist reassignment, etc. Additionally, construction timeframes may be delayed. X1.11 XC.` ..... .. STP'U15 Cost Recovery Agreement Page 7 -19- Processing Amendment% : Type of NEPA : CE Item ; Item Description BOTANIST t Cheryl Beyer GIS/CARTOGRAPHY SPEC/TECH 1 Chuck Brickey ENGINEER/ENGINEERING TECH , Jordan Burge WILDUFE BIOLOGIST I Rena Escobedo Est. Hours 40 40 t 40 48 ARCHAEOLOGIST/CULTURAL. RESOURCES 1 Thomas Fuller ['I) MBER/SliVICULTURE SPEC/TECH ; Brian Garrett PERMIT ADMINISTRATOR , ; Brian Hansen _ - _ .. .,..._ ... _... .... 'HYDROLOGIST . Jim Harris 24 CASE MANAGER Rodman i 0 oo 160 32 200 Bob OTHER SPECIALIST Gina Thompson - permit review 16 Total Hours: 680 Category : 6 ?• or ▪ Cabmen.* 5 or 6 Determine Estimated and Actual Costs: item • Item Description ARCHAEOLOGIST/CULTURAL RESOURCES'. Thomas Fuller I 133.39 I 160 S5.342.00> Hourly Estimated Rata Hours Cost Actual Hours Cost 1; BOTANIST CASE MANAGER ENGINEER/ENGINEERING TECH GIS/CARTOGRAPHY SPEC/TECH HYDROLOGIST OTHER SPECIALIST PERMIT ADMINISTRATOR TIMBER/SILVICULTURE SPEC/TECH WILDUFE BIOLOGIST Cheryl Beyer $44.93140 61.787.00; Bob Rodman 649.52 80 $3,961.00 Jordan Burge Chuck Bdckey Jim Harrill Edina Thompson - permit review 139.78 40 61.591.00 $43.841 40 61.754.00 $43.47 24 11,043.00r $59.6 16 1954.001 Comments Brian Hansen 13644 200 iiiioTooi • i . . .... _... .. __. Brian Garrett $49.52 32 $1.585.00, , _ . .. : — Rena Escobedo 640.81 48 $1,959.00, I 1 ; - 4-- ---- -; •-• ;;;;••-....—.... „-- — •-ii i 1 Sub - Totals : . _ Totals : Add Burdett Rate : Grand Totals 680 $27,274.001 7.4 % 127,274.00 12,018.28 $29,292.28 - - — 10/27/2011 03:08 pm N 1"4 Report Name: SPUCR1OL Report Tin.: Estimation Sheet for Cost Recovery and/or Fee Run by BCHANSEN Instance ID: 10602 Inshnce Nome: Server Selected By CN: 11392857010602 Sorted By Mote Tebb Used: II SU_CR_FEES, II SUF_CRS End of Report Page 2 of 2 South Tahoe Public Utility District General Manager Richard H.Sobrg Directors Orris CreaIu Jamas R. Jostle Maty Lou Mosbacher Dale Rise Eric 5chsfer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Paul A. Sciuto, Assistant General Manager /Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: Arc Flash Hazard Assessment REQUESTED BOARD ACTION: Authorize Task Order No. 2 for Lewellyn Technology to furnish the Arc Flash Hazard Assessment on additional water facilities, in the amount of $18,041 DISCUSSION: In September 2011, the District authorized a task order for Lewellyn Technology to furnish an Arc Flash Hazard Assessment for the Al Tahoe, Bijou, Tahoe Keys, and Johnson sewer pump stations; and for the Bay View, Glenwood, Al Tahoe, and South Upper Truckee water wells. El Dorado County Water Agency (EDCWA) provided funds to perform the Arc Flash Hazard Assessments on District water facilities. This task order is to complete another 16 to 20 water facility sites utilizing the remaining dollars from EDCWA. SCHEDULE: COSTS: $18,041 ACCOUNT NO: 2029 - 8284 /AFLAME BUDGETED AMOUNT REMAINING: $11,446 ATTACHMENTS: Proposal from Lewellyn Technology CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO —23— IPROVE ewe yn TitchtrooL To: From: Jay Smith, Jr. Date: 10/28/11 South Tahoe Public Utility District - II • Recognized by Ma, es one 01Americe's 5000fas tg ptheb, companies Thank you for giving us the opportunity to review your project and provide a proposal. Our study will be completed per the current IEEE 1584 standard and will comply with all applicable codes and standards. It will be a complete study that will encompass all equipment from the utility connection(s) to the facility through to the equipment on the plant floor as required by IEEE 1584. The study will include recommendations on mitigating the arc flash hazards we find that are at category 2 and above. Investment for estimated 16 -20 additional sites PHASE 1- DATA COLLECTION: $8,810.00 PHASE 11 - ENGINEERING ANALYSIS $5,286.00 PHASE 111 - REPORT DELIVERY /LABELING $3,945.00 TRAINING - BRIDGE THE GAP /RAPID 70E SOLUTION $SEE PAGE #6 TOTAL INVESTMENT PHASES 1 -111: $18.041.00 COMPLETE AND FURTHER DESCRIPT'ON OF EACH PHASE IS LOCATED ON THE ATTACHED PAGES *IT WILL BE REQUIRED THAT YOUR UTILITY COMPANY PROVIDE ADDITIONAL DATA THAT LEWELLYN CANNOT COLLECT. OFTEN UTILITY COMPANIES CHARGE TO PROVIDE THIS DATA. WE SUGGEST YOU CONTACT YOUR PROVIDER DURING THE QUOTE PROCESS TO DETERMINE IF ADDITIONAL CHARGES WILL BE APPLIED BY YOUR UTILITY. INSTALLMENT PAYMENT OPTION: Lewellyn Technology knows that in today's economic climate, tightened budgets are making it difficult to achieve the level of safety in your facility that your employees deserve. If you are ready to implement NFPA 70E in your facility but are having trouble obtaining the finances, please ask to receive additional information about our installment plan option. This option allows you to spread out the cost of your project over time making the investment far easier to manage so you can keep safety first. LEWELLYN TECHNOLOGY WILL PROVIDE THE FOLLOWING AT NO ADDITIONAL COSTS: • ALL TRAVEL REIATED EXPENSES TERMS AND CONDITIONS • 30% NON - REFUNDABLE PRE - PAYMENT OF PHASE I IS REQUIRED FOR SCHEDULING • THE REMAINING BALANCE INVOICED THE WEEK OF EACH PHASE • PAYMENT TERMS ARE NET 10 "NEGOTIABLE" • 1% FINANCE CHARGE WILL BE ASSESSED FOR INVOICES OVER 30 DAYS • QUOTE IS VALID FOR 90 DAYS • THE PRICING INCLUDED HEREIN I5 BASED UPON DATA PROVIDED TO LEWELLYN TECHNOLOGY. IF THE INFORMATION PROVIDED IS FOUND TO BE INCOMPLETE OR INACCURATE, LEWELLYN TECHNOLOGY WILL HONOR THE PRICE QUOTED FOR ONLY THE INFORMATION WE WERE PROVIDED -25- • A $500.00 CANCELLATION FEE WILL BE CHARGED FOR ALL DATA.COLLECTION.OR DELIVERY CANCELLED OR RESCHEDULED WITHIN 30-DAYS OF START DATE Lewellyn Technology Field Technicians will visit your facility to collect the necessary electrical data to perform an Arc Flash Hazard Analysis. Electrical information will be gathered and the systems analyzed from the utility connection point to the equipment in the plant. We will be looking for enclosures that present potential exposures to an Arc Flash. We will gather wire size, wire length, transformer data, circuit over - current protection information, among other data. We will gather data on all equipment necessary per IEEE 1584. We will not stop at an arbitrary or convenient point on your system. To accomplish this work our Field Technicians will be required to open hinged or bolted panel enclosures. In most cases data collection can be accomplished without interruption of facility operations. In the rare case where the data cannot be gathered due to our inability to access panels due to operational needs, panels located in areas requiring special security clearance, panels located in clean rooms, panels located in hazardous areas requiring specialized training, or other situations beyond our control, it would be necessary for the facility to gather that data and forward it to us. Your facility's panel boards, bus ducts, motor control centers, disconnects, switchgear, etc, should be properly labeled per the National Electrical Code prior to our arrival. These labels should indicate, among other things, the name of the enclosure and what each of the fuses or circuit breakers are feeding. If there are unlabeled or mislabeled over - current protective devices it is the responsibility of the facility to rectify these if they are to be included in the analysis. We may be able to provide some assistance in tracing circuits. To Be Provided By Facility • Simple floor plan drawn to scale if available • Man -Lift and /or ladders unless otherwise arranged. • Someone familiar with the plant, such as an electrician, to assist in identifying equipment, tracing circuits where needed, operating lifts, etc. • Fault Current Data Supplied by your Utility Service Provider ANTP, a 30% Non - refundable pre - payment of Phase 1 will be required to reserve a start date PHASE II - Engineering Analysis ,Lewes Data collected by our Field Technicians during Phase I and /or provided by the facility will be used to build a computer model of your facility's electrical distribution system. This model will be used to complete the Engineering Analyses, which includes a Short Circuit Analysis, Protective Device Coordination Analysis, Protective Device Interrupt Rating Analysis, and the Arc Flash Hazard Analysis. Short Circuit Study The PTW computer program, using the method of symmetrical components and the procedures of IEEE Standard 399 -1986, will calculate the potential fault currents. The method of symmetrical components has been the accepted method for calculating unbalanced fault currents since the mid 1920's. Data required for the calculations is derived from the physical construction of the power system and has been documented in the feeder and transformer schedules included in the study. Although it is not required to have exact numbers, it is wise to be within roughly 5 %. The information provided in our report will include tabulated input data for the utility, generators, transformers, motors, and cables, as well as a summary of the calculated fault currents at every major bus modeled in the computer program. The three -phase to ground and single -phase to ground currents are reported. These two currents typically bracket the other possible fault currents, and are sufficient for the analyses being conducted at your facility. 2 -26- The applications for conducting a short circuit study are as follows: • Arc Flash Hazard Analysis • Protective Device Coordination Study • Interrupt Rating Study Arc Flash Hazard Analysis The arc -flash hazard analysis is done to conform to OSHA recommendations described in 29CFR 1910.333. Procedures for arc -flash hazard analyses are described in both NFPA Standard 70E -2009 and IEEE Standard 1584- 2002. IEEE Standard 1584 -2002 describes a method for calculating the potential arc -flash energy based on the anticipated "bolted" fault current. The reported results will be calculated using the more conservative, interpreted as more rigid, IEEE Standard 1584 -2002. IEEE Standard 1584 -2002 states that equipment rated below 240V need not be considered unless it involves a low - impedance transformer larger than 125 kVA in its immediate supply. The reason for this exclusion is the inability of such small capacity systems to initiate and support arcing conditions. NFPA Standard 70E -2009 applies the same reasoning to equipment rated 240V and Tess. Since NFPA Standard 70E is recognized as the guiding document, Lewellyn Technology will apply the limits from NFPA Standard 70E -2009. The report will present findings describing dangerous or disruptive conditions within the facility. The calculated arc - flash hazards are compared to the criteria in NFPA Standard 70E, and hazards requiring personal protection equipment (PPE) are reported. The report will include recommendations for mitigating hazards Category 2 and above. The facility must decide what category PPE it is comfortable with. The table included in the report will show the arc -flash data calculated for the existing system. Included in the table are the critical distances, the incident energies, the fault currents, and the PPE level required for the indicated working distance. Arc -flash hazard warning labels for the equipment will be created from this table. Label colors are: Orange Cat 0 -4 and Red for Dangerous. 3 —27— Protective Device Coordination Study A properly coordinated system will minimize the impact of equipment failures within a system if a fault were to occur. To achieve this, the largest over - current protective devices in each location are analyzed for adequate coordination with upstream protective devices, and those needing attention to avoid disruption of production are reported. Individual recommendations are made for correcting each coordination issue found, and are directed at increasing the reliability of the electrical distributions system by minimizing the part of the system shut down due to faults. All recommendations made are also verified to not negatively affect the arc -flash hazard at the points of interest. If additional coordination problems are found while examining each largest over - current protective device, it is not beyond the scope of this study to provide additional recommendations to improve this situation. The more common coordination problems are listed below: • Protection of transformers • Protection of conductors • Coordination with motor starting characteristics In addition to detailed recommendations of replacement protective devices and /or settings to improve coordination, the coordination study report will also include time - current coordination curves for the largest over - current protective devices at each examined location, and the tabulated settings for those devices. The curves present a graphical representation of the device characteristics, while the tabulated data outlines the descriptive information for each device shown on the curve as well as the settings for each over - current protective device shown. 4 —28— fnaoeOf* I tq 92144 Kw! L 7.16(i9iy LT>Q SIP* A.a 0*** WOOS 9f0r 92a121103 OMIT 18 MOVES Sao Mw. *IMO- 011 nIt N • TA1 MIA 4 Om* blew ' 99{141 iN .fN tq a0994 .616,6 Phew I9 .11f1 )N azmrr9ww^r :;bK �CMMlMe ta+wl�9►at � _..�a.�air�`:'= ... �� 1111.04 POW • IOC CnC��ISsey�aEa� 9*�1w�a90NNAWOW *MVdf9' *OW NICO 2114at9 919x.11** ara9.roava9V4 469 M9 Interrupt Rating Study An interrupt rating study is necessary to conform to the requirements of the National Electric Code as described in 2005 NEC Article 110.9. This study is performed to identify any protective devices in the facility that appears to have inadequate interrupting capacity. If these breakers are required to interrupt a fault, they can explode, potentially causing a fire and /or injury to personnel. Protective devices are examined to see if the calculated fault current exceeds 90% of the rated interrupting capacity, at which point they are considered to have inadequate interrupting capacity. Suitable replacement devices are recommended for correcting each interrupting capacity failure. From these analyses a report will be created which includes: • Findings which indicate problems discovered in interrupt ratings, coordination, and arc flash hazard • Recommendations to: o mitigate arc flash hazards above Category Two o correct circuit protective devices with insufficient interrupt ratings o correct circuits not properly coordinated 0 • One Line Drawing of the equipment surveyed • Table of Calculated -Arc Flash Data • Coordination Curves Labels Labels will be printed based on the data calculated. The labels will indicate the Arc Flash Boundary, Incident Energy, Flash Hazard Category, Voltage, Limited Approach Distance, Restricted Approach Distance, and the Prohibited Approach Distance. The will indicate the device name and the over - current protective device which feeds it. This is 5 -29- no indicator of all devices of various voltages that might be feeding an enclosure. We list the device with the greatest impact on arc and shock hazard. This label is not a substitute for proper Lockout Tagout labeling which would indicate all power sources feeding an enclosure. Phase III — Report Presentation and Labeling The results from phase II will be documented and provided to the facility in a report format. The report will include a binder as well as a CD -ROM containing electronic files of the report. We will also retain copies of the report and data. A presentation meeting will be held with our representative and key people from the facility to go over the report and discuss recommendations. We will assist you in affixing labels Category 1 and above. 87 Inch** 16 Category 3 400 VAC 00 42 Inches 12 inches Your Rapid Compliance Solution for 70E Bridge the Gap Because it may take some time to organize and complete an arc flash study for your facility we have created a rapid compliance solution that will bridge this gap. Immediate training and assistance for your staff on how to protect themselves from electrical hazards until the arc flash hazard is complete. Obviously you still need to do the arc flash hazard analysis, but you can't leave your people exposed to electrical hazards while the study is completed. Our immediate solution involves training for your staff on the provisions of 70E that provide PPE recommendations for shock and flash hazards. We will also provide PPE posters and wallet cards, sample written electrical safety programs and assistance from our trained staff of experts to help you protect your employees. Training is arguably, the most important phase of the project. Training should be done first, or at least coincide with the study followed by a short refresher and update once the labeling and study are in place. The study will be of no use unless the facility personnel are trained in the methods spelled out in NFPA 70E. The training is designed for all personnel who work on or near exposed energized equipment. Electrical hazards, proper practices and procedures, and PPE use and care will be among the many topics covered. You will be introduced to the rules and regulations as required by OSHA and NFPA 70E and you will see how the two work together. The program is designed to keep workers safe and provide them with life saving information. This class is taught with passion by instructors who have been there and believe in what they are saying. 6 -30- $2.850.00 per day of training for up to 25 attendees *Scheduling multiple days allow for discount options, weekend and off-shift training will require additional fees Lewellyn Technology Procedure For ARC FLASH HAZARD ASSESSMENT If you are entertaining proposals for having an Arc Flash Analysis conducted at your facility and the proposal doesn't follow the below procedures, forget it, you're not getting what you need! 1. Analysis methods conform to NFPA 70E 2009 Edition and /or current IEEE 1584. All calculations will be performed using Power Tools software provided by SKM Systems Analysis Inc. 2. On -site data gathering will be conducted with proper PPE being worn at all times. Lewellyn Technology data collectors will wear FR coveralls rated to 8 cal /cm ^2 at all times. They will also wear steel -toed safety shoes, safety glasses and /or a Category 2 protective shield, and hearing protection. Category 4 Suits are used as needed for higher exposure areas. There are NO planned power outages at the facility for the purpose of conducting the Arc Flash Hazard Assessment. 3. Create an accurate detailed ONE -LINE electrical diagram of the system surveyed. Information on the One - Line Diagrams will include but not be limited to: a. Electrical structure b. Voltage at each point (e.g. 480/277, 120/240, 120/208, etc.). c. Bolted short circuit available at each point in the system d. HP of major motors connected to the system e. Plant "standard" names of all panels and equipment to within a maximum 18- character limit for the device name. 4. Gather on -site data, including: a. Fuses - mfg., type, amp rating, short circuit rating, etc. b. Circuit Breakers - mfg., type, amp rating, short circuit rating, settings, etc. c. Panels and Switchboards - mfg., type, amp rating, short circuit rating, ratings of circuit breakers / fuses in the panel / switchboard, etc d. Primary to 480/240/208 -volt Transformers - size, impedance, fusing, short circuit available (obtain from power company with plant assistance), etc. e. Wire / Cable - size, type, length, etc. We assume all cables are insulated with THHN or THWN insulation. f. Secondary Transformers (480 / 120/240 & 480 / 120/208, etc.) - size,- impedance, fusing, etc. g. SCR and /or Isolation Transformers - size, impedance, fusing, etc. h. Disconnects / Combination Motor Starters (e.g. on equipment, connected into duct / gutters, etc.) - size, short circuit ratings, fusing, etc. i. Bus Duct - size, short circuit rating, and all buckets / disconnects on the duct, fusing, length, etc. 7 -31- j. Equipment Panels - ALL exposures that are on the "end" of the line fed by the above panels, wire, fusing/circuit breakers, etc. Include all short circuit ratings, fusing / circuit breakers in the panels, etc. k. All motors and other equipment that will contribute to the short circuit available current value in the system(s). We collect all motor data for motors 50hp and above. These motors contribute significantly to the fault current. The above information is assessed in accordance with IEEE1584. m. If the plant / facility owns the primary electrical equipment; include all primary (12.4 kV / 13.8 kV volts, etc.) wire, fusing, switchgear, etc. in this assessment. 5. Perform a system Short Circuit Analysis. 6. Perform system Overcurrent Protection Coordination. 7. Interrupt Rating Analysis 8. Calculate the Arc Flash Incident Energy for each point in the system(s). 9. Calculate the Arc Flash Boundary distances for each point in the system(s). 10. Determine the PPE requirements for the Arc Flash I.E. determined above. 11. Perform "modeling" with circuit breaker settings being changed and /or fusing being replaced to lower the Arc Flash Incident Energy to its lowest value. 12. Re- calculate the Arc Flash I.E., Boundary distances, and PPE requirements for points in the system that "modeling" has identified can have a reduced Arc Flash class if the work is performed. Any changes or updates can be made based on our current hourly rate. 13. Provide a self- adhesive label, approximately 3" x 4" (multi - color) for EVERY point in the system as identified above that falls under the definitions in NEC 110.16. Labels are to include the following information for the point on which it will be applied: a. Large "WARNING" at the top b. "Arc Flash and Shock Hazard" "Appropriate PPE Required" c. Identify the Flash Hazard Boundary distance d. Identify the cal /cm2 Flash Hazard at XX inches e. Identify the PPE level Class required f. Identify the Glove Class requirement g. Identify the voltage at the point h. Identify the Limited Approach distance Identify the Restricted Approach distance j. Identify the Prohibited Approach distance k. Identify the plant "standard" Equipment name on bottom line Identify company and telephone number on each label for future reference should a concern arise 14. Provide a Final Report listing the following: a. Brief Summary of the study, who / what / where / when / why, etc. b. One -line diagram - data sources c. Arc Flash Hazard Assessment - data sources d. Results of "modeling" to lower the I.E. / PPE Class, with items identified, existing class, new class if work is performed, recommended fuse replacements to lower the class, recommended circuit breaker settings to lower the class. 8 —32— e. Hard copy of the One -Line diagrams f. Electronic copy of the One -Line diagrams (CD) g. Hard & Soft copy of the Fault Analysis input data h. Hard & Soft copy of the Fault Coordination input data i. Hard & Soft copy printout of the coordination curves for each major electrical equipment /circuit breaker /fuse /cable, etc. j. Hard & Soft copy printout of the Arc Flash Evaluation showing the bus name, protective device name, bus kV, bus bolted fault (kA), protective device arcing fault (kA), trip /delay time (sec.), duration of arc (sec.), arc type, arc flash boundary (in.), working distance (in.), incident energy (cal /cm2), and required protective FR clothing class. k. Arc Flash Warning label produced for the equipment. 15. Provide PPE and Insulated Tool recommendations for plant / facility personnel to comply with the arc flash hazards as identified and labeled. Lewellyn Technology Inc. has unique "Non- monetary" relationships with several clothing and tool manufacturers to provide recommendations on implementation of both Purchase and Rental Programs. 16. Provide Training recommendations for plant / facility personnel for arc flash hazard awareness. Report Updates and Changes The one constant in most facilities is change. Moving equipment, changing the size of equipment, adding equipment, plant upgrades and expansions all generally result in changes to your electrical system. These electrical changes may affect the arc -flash hazards in your facility. Changes in fuses, circuit breakers, and the size or length of conductors can affect arc -flash boundaries and PPE (personal protective equipment) requirements. Maintaining compliance with OSHA regulation 29CFR 1910.132 requirement for hazard assessments and 1910.335 requirement that employees be protected from electrical hazards requires updating your Arc -Flash Hazard Analysis after additions or modifications to your electrical system. Lewellyn Technology has been in your facility and we're familiar with your equipment. When the time comes to update your report, make sure you contact us for assistance. • Lewellyn Technology will update the facility's one - diagrams, short circuit, protective device coordination and arc -flash hazard analyses. • Lewellyn Technology will provide a new Arc -Flash Hazard Analysis Report, updated one -line diagrams and new or replacement arc -flash warning labels as needed. • Lewellyn Technology will apply the new warning labels and present the new report as needed. Thank you, Jay Smith, Jr. Vice President of Bus. Develop ment Lewellyn Technology Inc 800 - 242 -6673 ext. 34 jsmithjr @lewellyn.com —33— 9 South Tahoe Public Utility District General Manager Richard H. 5olbrlg Directors .Chris Casks James R. Jones Mary Lou Moebacher Di le Rise Eric Schafer 1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401 Phone 530 544 - 6474 • Fax 530 541 -0614 • www.stpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Paul Sciuto, Assistant General Manager / Engineer MEETING DATE: November 17, 2011 ITEM - PROJECT NAME: Asphalt Patching Services REQUESTED BOARD ACTION: Terminate Emergency Action of September 21, 2011 DISCUSSION: This emergency was declared upon termination of the contractor, Harold Hutson Construction, for substandard performance and failure to adhere to the contract specifications. It was then necessary to take immediate action to repair the non - conforming patches and complete the remaining patching prior to the onset of winter weather. Thomas Haen Company, Inc., has completed all patching services as requested. Staff recommends termination of the emergency declaration. A report wil be made at the Board meeting on the total number of patches and total costs. SCHEDULE: COSTS: ACCOUNT NO: 2001 -6052 BUDGETED AMOUNT REMAINING: $151,709 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES AN 1 CHIEF FINANCIAL OFFICER: YES NO NO -35- PAYMENT OF CLAIMS FOR APPROVAL November 17, 2011 Payroll 11/1/2011 Total Payroll 424, 391.93 424,391.93 ADP 2,922.36 American Express 7,439.55 Bank of America 156,572.80 BNY Mellon Trust Company 0.00 Brownstein /Hyatt/Farber /Schreck legal services 0.00 CDS- health care payments 200,497.52 Union Bank 0.00 Total Vendor EFT 367,432.23 Accounts Payable Checks -Sewer Fund Accounts Payable Checks -Water Fund Accounts Payable Checks - Self - funded Insurance Accounts Payable Checks - Grants Fund Total Accounts Payable 189,770.60 125,377.51 0.00 0.00 315,148.11 Grand Total 1,106,972.27 Payroll EFTs & Checks EFT AFLAC Medical & Dependent Care EFT CA Employment Taxes & W/H EFT Federal Employment Taxes & W/H EFT CaIPERS Contributions EFT Great West Deferred Comp EFT Stationary Engineers Union Dues EFT United Way Contributions EFT Employee Direct Deposits CHK Employee Garnishments CHK Employee Paychecks 11/1/2011 506.72 17,691.25 84,221.65 77,334.14 19,276.53 2,346.76 134.00 216,485.48 1,273.83 5,121.57 Total 424, 391.93 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num IyRg AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 716.36 AFLAC GEN & ADMIN AFLAC FEE OED 1000 - 2538 220.00 Check Total: 936.36 AP -00080738 MW AHERN RENTALS HEAVY MAINT BUILDINGS 1004 - 6041 1,579.44 AHERN RENTALS HEAVY MAINT GROUNDS & MNTC 1004 - 6042 - 481.38 AHERN RENTALS UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 - GOLDEN 839.92 Check Total: 1.937.98 AP- 00080739 MW ALL WEST EQUIP /FRANK OLSEN CO ELECTRICAL SHOP FILTER EQ /BLDG 1003 - 6023 1,015.07 Check Total: 1.015.07 AP- 00080740 MW ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 155.03 Check Total: 155.03 AP- 00080741 MW ALPINE COUNTY CHAMBER DIAMOND VLY RNCH DUES /MEMB /CERT 1028 - 6250 235.00 Check Total: 235.00 AP -00080742 MW ALPINE EYECARE LLC FINANCE SAFETY /EQUIP /PHY 1039 - 6075 96.50 ALPINE EYECARE LLC FINANCE SAFETY /EQUIP/PHY 2039 - 6075 96.50 w Check Total: 193.00 AP- 00080743 MW co 'AMERIGAS PUMPS SUPPLIES 1002 - 6520 532.08 Check Total: 532.08 AP -00080744 MW AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,689.04 Check Total: 1.689.04 AP- 00080745 MW ARETE SYSTEMS ENGINEERING - GIS SFTWR DEV ARETE, GIS 2029 - 8120 - GISSFT 5,328.75 Check Total: 5.328.75 AP- 00080746 MW ARTRAGEOUS FINE FRAMING DIO - PR EXP- EXTERNAL PUB RELATIONS 1027 - 6620 - PREEXT 72.17 ARTRAGEOUS FINE FRAMING DIO - PR EXP- EXTERNAL PUB RELATIONS 2027 - 6620 - PREEXT 72.17 Check Total: 144.34 AP- 00080747 MW AT&T MOBILITY PUMPS TELEPHONE 1002 - 6310 19.73 AT&T MOBILITY PUMPS TELEPHONE 2002 - 6310 19.72 Check Total: 39.45 AP- 00080748 MW AT&T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310, 448.88 AT&T /CALNET 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 31.59 AT&T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 104.71 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 1 Current Date: 11/09/2011 Current Time: 11:43:03 Vendor Name AT &T/CALNET 2 AT &T/CALNET 2 AWWA BARTH, SCOTT BARTON HEALTHCARE SYSTEM BARTON HEALTHCARE SYSTEM BAY AREA COATING CONSULTANTS BAY TOOL & SUPPLY INC BENTLY AGROWDYNAMICS 'BING MATERIALS BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BLUE RIBBON TEMP PERSONNEL BROWN, LINDA BROWN, LINDA Department / Proj Name GEN & ADMIN PUMPS PUMPS PAYMENT OF CLAIMS Description TELEPHONE TELEPHONE DUES/MEMB /CERT CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE HUMAN RESOURCES HUMAN RESOURCES ENGINEERING - TANK COATING GEN & ADMIN OPERATIONS UNDERGROUND REP ENGINEERING ENGINEERING - SNOWSHOE DITCH R ENGINEERING - HEADWORKS ENGINEERING - FILTER ASSMNT CUSTOMER SERVICE UNDERGROUND REP UNDERGROUND REP - METERS, GOLDEN ENGINEERING CUSTOMER SERVICE FINANCE FINANCE CONTRACT SERVICE CONTRACT SERVICE TANK COATINGS SMALL TOOLS INV SLUDGE DISPOSAL PIPE /CVRS /MHLS CONTRACT SERVICE SNOSHU REPAIR HDWKS IMP PROJ REHAB FLTR 5 &6 CONTRACT SERVICE CONTRACT SERVICE METERS,GLDN BEAR CONTRACT SERVICE CONTRACT SERVICE TRAVEL/MEETINGS TRAVEL /MEETINGS Acet# / Proj Code 2000 - 6310 2002 - 6310 2002 -6250 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1022 - 4405 2022 -4405 Check Total: 2029 - 8261 - TKCOAT Check Total: 1000 - 0423 1006 - 6652 2001 -6052 Check Total: Check Total: Check Total: 1029 -4405 1029 - 7075 - SNOBLO 1029 - 8033 - HDWORK 1029 - 8066 - FILTER 1038 - 4405 2001 -4405 2001 - 7093 - GOLDEN 2029 - 4405 2038 - 4405 1039-6200 2039-6200 Check Total: Check Total: Amount Check Num Tvoe 448.88 103.11 1.137.17 AP -00080749 MW 95.00 95.00 AP -00080750 MW 200.00 200.00 AP -00080751 MW 180.00 180.00 360.00 AP -00080752 MW 17,210.00 17.210.00 AP- 00080753 MW 110.94 11,0.94 AP -00080754 MW 1,973.72 1,973.72 AP -00080755 MW 336.84 336.84 AP- 00080756 MW 97.23 413.28 1,233.73 91.16 394.68 1,758.40 3,836.81 109.40 2,328.92 10.263.61 AP -00080757 MW 20.32 20.31 40.84 AP -00080758 MW User: THERESA Page: 2 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 Vendor Name BULL COMPANY, C.H. BURDICK EXCAVATING CO BURDICK EXCAVATING CO CALIF DEPT OF CONSUMER AFFAIR CALIF DEPT OF CONSUMER AFFAIR CALIF DEPT OF MOTOR VEHICLES CALIF DEPT OF PUBLIC HEALTH CALIF DEPT OF PUBLIC HEALTH CDW -G CORP CDW -G CORP O CITY NATIONAL BANK CKONJEVIC, JANICE LYNN CLARK PLUMBING HEATING & A/C COCKING, DENNIS CONSTRUCTION MATERIALS ENG INC CONSTRUCTION MATERIALS ENG INC CONSTRUCTION MATERIALS ENG INC CONSTRUCTION MATERIALS ENG INC CURTIS, RANDY PAYMENT OF CLAIMS Department / Pro) Name HEAVY MAINT GEN & ADMIN - GRIZZLY MT WTRLN ENGINEERING - GRIZZLY MT WTRLN ENGINEERING ENGINEERING DIAMOND VLY RNCH UNDERGROUND REP HEAVY MAINT INFORMATION SYS INFORMATION SYS GEN & ADMIN - GRIZZLY MT WTRLN Description DAVIT ARM CONST RETAINAGE WTRLN,GRIZ MTN DUES /MEMB /CERT DUES /MEMB /CERT CRACK SEALER DUES/MEMB /CERT DUES /MEMB /CERT DIST.COMP SPPLIS DIST.COMP SPPLIS CONST RETAINAGE CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE CUSTOMER SERVICE DIO ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING - SNOWSHOE DITCH R - ERB LINER REPL - HEADWORKS - BIJOU MEADOWS ER MISC LIAB CLAIMS TRAVEL /MEETINGS SNOSHU REPAIR REPLACE ERB LINE HDWKS IMP PROJ BIJOU ECP TRAVEL /MEETINGS Acct# / Prot Code 1004 - 8210 Check Total: 2000 - 2605 - GRIZWL 2029 - 8229 - GRIZWL Check Total: 1029 - 6250 2029 - 6250 1028 -7611 1001 - 6250 1004 - 6250 1037 - 4840 2037 - 4840 Check Total: Check Total: Check Total: Check Total: 2000 - 2605 - GRIZWL Check Total: 2038 - 6660 - WCPROG Check Total: 2038-4520 Check Total: Check Total: 2027-6200 1029 - 7075 - SNOBLO 1029 - 7581 - ERBLNR 1029 - 8033 - HDWORK 1029 - 8287 - ECBIJM Check Total: 2029-6200 Check Total: Amount Check Num IypR 7,515.56 7.515.56 - 192.50 27,445.86 27.253.36 62.50 62.50 AP -00080759 AP- 00080760 MW MW 125.00 AP -00080761 MW 943.37 943.37 AP -00080762 MW 70.00 70.00 140.00 AP -00080763 MW 471.72 471.73 943.45 AP -00080764 MW 192.50 192.50 AP -00080765 MW 200.00 200.OQ AP- 00080766 MW 213.56 213.56 AP- 00080767 MW 193.00 193.00 AP -00080768 MW 13,729.05 497.30 6,368.80 573.30 21.168.45 AP-00080769 MW 158.00 158.00 AP- 00080770 MW User: THERESA Report: OH_PMT_CLAIMS_BK Page: 3 Current Date: 11/09/2011 Current Time: 11:43:03 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Pro j Code Amount Check Mum Ina CWEA HEAVY MAINT TRAVEL/MEETINGS 1004 - 6200 230.00 Check Total: 230.00 AP- 00080771 MW D &L FOUNDRY & SUPPLY GEN & ADMIN BOXES /LIDS /INV 1000 - 0403 404.60 D &L FOUNDRY & SUPPLY GEN & ADMIN FRAME/COVERS INV 1000 - 0410 6,338.66 D &L FOUNDRY & SUPPLY UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 192.65 Check Total: 6.935.91 AP -00080772 MW DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022 - 6079 159.25 DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 159.25 Check Total: 318.50 AP -00080773 MW DIAMOND DITCH MUTUAL WATER DIAMOND VLY RNCH LAND & BUILDINGS 1028 - 5010 1,054.61 Check Total: 1.054.61 AP- 00080774 MW DIY HOME CENTER UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 271.45 DIY HOME CENTER UNDERGROUND REP SMALL TOOLS 1001 - 6073 32.96 DIY HOME CENTER PUMPS SMALL TOOLS 1002 - 6073 6.78 DIY HOME CENTER UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 8.86 ANY HOME CENTER UNDERGROUND REP SMALL TOOLS 2001 - 6073 45.82 1751Y HOME CENTER UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 - GOLDEN 0.84 DIY HOME CENTER PUMPS SMALL TOOLS 2002 - 6073 6.77 Check Total: 373.48 AP- 00080775 MW DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 26.40 Check Total: 26.40 AP- 00080776 MW E H WACHS COMPANY HEAVY MAINT MOBILE EQUIP 1004 - 6012 588.57 Check Total: 568.57 AP -00080777 MW ED COOK TREE SERVICE OPERATIONS GROUNDS & MNTC 1006 - 6042 3,490.00 Check Total: 3.490.00 AP -00080778 MW EIDAM, EILEEN FINANCE TRAVEUMEETINGS 1039 - 6200 25.69 EIDAM, EILEEN FINANCE TRAVEL /MEETINGS 2039 - 6200 25.69 Check Total: 51,3@ AP -00080779 MW ETS LABORATORY MONITORING 1007 - 6110 992.25 Check Total: 992.25 AP -00080780 MW FARR WEST ENGINEERING INC ENGINEERING - DVR MONIT WELLS MON WLS DVR /ALPC 1029 - 8136 - ALPMWS 14,007.50 User: THERESA Page: 4 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 PAYMENT OF CLAIMS Vendor Name Department / ProJ Name Description Acct# / Proj Code Amount Check Num IXRti Check Total: 14.007.50 AP -00080781 MW FEDEX FINANCE POSTAGE EXPENSES 1039 - 4810 3.04 FEDEX FINANCE POSTAGE EXPENSES 2039 - 4810 3.04 Check Total: 6,08 AP- 00080782 MW FERGUSON ENTERPRISES INC. ELECTRICAL SHOP BUILDINGS 1003 - 6041 49.86 FERGUSON ENTERPRISES INC. HEAVY MAINT PRIMARY EQUIP 1004 - 6021 72.30 FERGUSON ENTERPRISES INC. HEAVY MAINT BUILDINGS 1004 - 6041 332.07 FERGUSON ENTERPRISES INC. HEAVY MAINT SMALL TOOLS 1004 - 6073 159.13 FERGUSON ENTERPRISES INC. DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 1,000.22 FERGUSON ENTERPRISES INC. UNDERGROUND REP PIPE /CVRS/MHLS 2001 - 6052 107.52 FERGUSON ENTERPRISES INC. UNDERGROUND REP SMALL TOOLS 2001 - 6073 14.00 FERGUSON ENTERPRISES INC. UNDERGROUND REP METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 GOLDEN 17.16 FERGUSON ENTERPRISES INC. PUMPS WELLS 2002 - 6050 33.40 FERGUSON ENTERPRISES INC. HEAVY MAINTENANC BUILDINGS 2004 - 6041 60.44 Check Total: 1.846,10 AP-00080783 MW 'FLYERS ENGERGY LLC PUMPS DIESEL 1002 - 4620 366.38 FLYERS ENGERGY LLC PUMPS DIESEL 2002 - 4620 366.37 Check Total: 732.7@ AP -00080784 MW GEMPLER'S OPERATIONS GROUNDS & MNTC 1006 - 6042 511.60 Check Total: 511.60 AP- 00080785 MW GRAINGER HEAVY MAINT MOBILE EQUIP 1004 - 6012 30.38 GRAINGER HEAVY MAINT BUILDINGS 1004 - 6041 1,604.83 Check Total: 1.635.21 AP- 00080786 MW HACH CO LABORATORY LAB SUPPLIES 1007 - 4760 97.71 HACH CO LABORATORY LAB SUPPLIES 2007 - 4760 113.69 Check Total: 211.40 AP -00080787 MW HENDERSON, DEBBIE FINANCE TRAVEL /MEETINGS 1039 - 6200 44.40 HENDERSON, DEBBIE FINANCE TRAVEL /MEETINGS 2039 - 6200 44.39 Check Total: 88.79 AP -00080788 MW Home Depot Credit Services DIAMOND VLY RNCH SMALL TOOLS 1028 - 6073 282.54 Check Total: 282.54 AP -00080789 MW HOYT, TIMM GEN & ADMIN UB SUSPENSE 1000 - 2002 128.94 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 5 Current Date: 11/09/2011 Current Time: 11:43:03 PAYMENT OF CLAIMS Vendor Name Department / Pro 1 Name Description AcctAt / Proj Code Am4ltII! Check Num Ina HOYT, TIMM GEN & ADMIN UB SUSPENSE 2000 - 2002 98.90 Check Total: 247.84 AP- 00080790 MW HUSSMANN, NANCY HUMAN RESOURCES TRAVEL/MEETINGS 1022 - 6200 73.50 HUSSMANN, NANCY HUMAN RESOURCES TRAVEL /MEETINGS 2022 - 6200 73.50 Check Total: 147.00 AP- 0008079t MW INTERSTATE SAFETY & SUPPLY FINANCE INV ADJUSTMENTS 1039 - 6078 74.62 Check Total: 74.62 AP- 00080792 MW JOHNSON, ROSS V OPERATIONS OFFICE SUPPLIES 1006 - 4820 40.49 Check Total: 40.49 AP- 00080793 MW JONES, JAMES R BOARD OF DIR TRAVEL /MEETINGS 2019 - 6200 181.00 Check Total: 181.00 AP- 00080794 MW JONES, SARAH CUSTOMER SERVICE TRAVEL /MEETINGS 2038 - 6200 196.47 Check Total: 196.47 AP- 00080795 MW KIMBALL MIDWEST HEAVY MAINT SHOP SUPPLIES 1004 - 6071 207.15 Check Total: 207.15 AP- 00080796 MW ,geAKESIDE NAPA PUMPS LUTHER PASS 1002 - 6048 18.20 w LAKESIDE NAPA PUMPS PUMP STATIONS 1002 - 6051 6.55 LAKESIDE NAPA PUMPS SMALL TOOLS 1002 - 6073 2.34 LAKESIDE NAPA HEAVY MAINT MOBILE EQUIP 1004 - 6012 23.75 LAKESIDE NAPA HEAVY MAINT GROUNDS & MNTC 1004 - 6042 7.85 LAKESIDE NAPA HEAVY MAINT SMALL TOOLS 1004 - 6073 64.49 LAKESIDE NAPA HEAVY MAINT BIOSOL EQUP/BLDG 1004 - 6653 44.63 LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,168.46 LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005 - 6013 465.85 LAKESIDE NAPA UNDERGROUND REP SMALL TOOLS 2001 - 6073 41.65 LAKESIDE NAPA PUMPS PUMP STATIONS 2002 - 6051 6.55 LAKESIDE NAPA PUMPS SMALL TOOLS 2002 - 6073 2.34 LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 811.93 LAKESIDE NAPA EQUIPMENT REPAIR GENERATORS 2005 - 6013 144.22 Check Total: 2.808.81 AP- 00080797 MW LES SCHWAB TIRES EQUIPMENT REP AUTOMOTIVE 1005 - 6011 822.65 LES SCHWAB TIRES EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 977.88 User: THERESA Page: 6 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 Vendor Name LIBERTY ENERGY LIBERTY ENERGY LIBERTY ENERGY LILLY'S TIRE SERVICE INC. LILLY'S TIRE SERVICE INC. LILLY'S TIRE SERVICE INC. MC MASTER CARR SUPPLY CO MCINTYRE, DEBBIE MEEKS BUILDING CENTER MEEKS BUILDING CENTER ,1:MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER MEEKS BUILDING CENTER METRO OFFICE SOLUTIONS METRO OFFICE SOLUTIONS Department / Proj Name GEN &ADMIN GEN & ADMIN GEN & ADMIN UNDERGROUND REP EQUIPMENT REP EQUIPMENT REPAIR HEAVY MAINT PAYMENT OF CLAIMS Description ELECTRICITY ST LIGHTING EXP ELECTRICITY SHOP SUPPLIES AUTOMOTIVE AUTOMOTIVE BUILDINGS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE PUMPS PUMPS PUMPS ELECTRICAL SHOP HEAVY MAINT HEAVY MAINT HEAVY MAINT DIAMOND VLY RNCH UNDERGROUND REP UNDERGROUND REP PUMPS PUMPS PUMPS PUMPS ENGINEERING - IROQUOIS BSTR ST GEN & ADMIN FINANCE LUTHER PASS SMALL TOOLS SAFETY /EQUIP/PHY PRIMARY EQUIP BUILDINGS GROUNDS & MNTC SHOP SUPPLIES GROUNDS & MNTC PIPE/CVRS/MHLS SMALL TOOLS PUMP STATIONS RPR /MNTC WTR TKS SMALL TOOLS SAFETY / EQUIP/PHY BSTR STN IROQ OFFICE INVENTORY OFC SUPPLY ISSUE Acct# / ProJ Code 1000 -6330 1000 - 6740 2000 - 6330 1001-6071 1005-6011 2005-6011 1004 - 6041 Check Total: Amount Check Num IYMl 1.800.53 AP- 00080798 MW 63,866.71 1,534.79 24,929.03 Check Total: 90.330.53 AP -00080799 MW 15.56 1,460.39 423.89 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1002 - 6048 1002 - 6073 1002 - 6075 1003 - 6021 1004 - 6041 1004 - 6042 1004 - 6071 1028 - 6042 2001 - 6052 2001 - 6073 2002 - 6051„ 2002 - 6054 2002 - 6073 2002 - 6075 2029 - 8967 - IQBSTR Check Total: 1000 - 0428 1039 - 6081 Check Total: 1.899.84 AP- 00080800 MW 57.85 57.85 AP -00080801 MW 200.00 200.00 3.88 97.75 10.75 76.94 12.26 94.19 30.85 939.37 10.97 92.29 62.00 35.18 97.75 10.75 36.30 AP -00080802 MW 1.611.23 AP- 00080803 MW 315.11 -70.73 244.38 AP -00080804 MW User: THERESA Page: 7 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Pro) Code MOTEL 6 PUMPS STANDBY ACCOMODA 1002 - 6083 MOTEL 6 UNDERGROUND REP STANDBY ACCOMODA 2001 - 6083 MOTEL 6 PUMPS STANDBY ACCOMODA 2002 - 6083 100.50 Check Total: 436.9Z AP- 00080805 MW NELS TAHOE HARDWARE PUMPS SMALL TOOLS 1002 - 6073 8.61 NELS TAHOE HARDWARE HEAVY MAINT GROUNDS & MNTC 1004 - 6042 33.73 NELS TAHOE HARDWARE HEAVY MAINT SHOP SUPPLIES 1004 - 6071 62.47 NELS TAHOE HARDWARE HEAVY MAINT SMALL TOOLS 1004 - 6073 38.65 NELS TAHOE HARDWARE PUMPS PUMP STATIONS 2002 - 6051 3.22 NELS TAHOE HARDWARE PUMPS SMALL TOOLS 2002 - 6073 8.61 Amount atunktium I i 179.14 157.28 Check Total: 155.29 AP- 00080806 MW NIXON'S HEATING UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 - GOLDEN 197.62 Check Total: 197.62 AP -00080807 MW NOLAN, LYNN FINANCE TRAVEL /MEETINGS 1039 - 6200 33.51 NOLAN, LYNN FINANCE TRAVEUMEETINGS 2039 - 6200 33.50 i Check Total: 67.01 AP -00080808 MW V)LIN CORPORATION OPERATIONS HYPOCHLORITE 1006 - 4755 3,875.34 Check Total: 3.875.34 AP- 00080809 MW PARR, KEITH OPERATIONS TRAVEL/MEETINGS 1006 - 6200 41.07 Check Total: 41.07 AP -00080810 MW PETTY CASH GEN & ADMIN MISC CORRECTIONS 1000 - 6510 39.45 PETTY CASH ADMINISTRATION TRAVEUMEETINGS 1021 - 6200 24.70 PETTY CASH ENGINEERING TRAVEUMEETINGS 1029 - 6200 7.50 PETTY CASH INFORMATION SYS TRAVEUMEETINGS 1037 - 6200 11.50 PETTY CASH FINANCE TRAVEL/MEETINGS 1039 - 6200 11.50 PETTY CASH GEN & ADMIN MISC CORRECTIONS 2000 - 6510 39.45 PETTY CASH ADMINISTRATION TRAVEL /MEETINGS 2021 - 6200 24.70 PETTY CASH ENGINEERING TRAVEUMEETINGS 2029 - 6200 7.50 PETTY CASH INFORMATION SYS TRAVEL /MEETINGS 2037 - 6200 11.50 PETTY CASH FINANCE TRAVEL /MEETINGS 2039 - 6200 11.50 Check Total: 189.30 AP -00080811 MW PRAXAIR 174 PUMPS SHOP SUPPLIES 1002 - 6071 84.77 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 8 Current Date: 11/09/2011 Current Time: 11:43:03 Vendor Name. PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PRAXAIR 174 PUMPING SOLUTIONS INC RABINOWITZ, ANTHONY RADIO SHACK REDWOOD PRINTING Department / Proj Name HEAVY MAINT OPERATIONS UNDERGROUND REP PUMPS PUMPS PAYMENT OF CLAIMS Description SHOP SUPPLIES SHOP SUPPLIES SMALL TOOLS SHOP SUPPLIES WELLS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE ENGINEERING - HEADWORKS HDWKS IMP PROJ CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE REXEL NORCAL VALLEY - SACRAMENTO ELECTRICAL SHOP REXEL NORCAL VALLEY - SACRAMENTO ELECTRICAL SHOP C1 ISCHLANGE, PAUL SCHWARTZ, MARC SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE SCOTTYS HARDWARE DIAMOND VLY RNCH PUMP STATIONS PUMP STATIONS TRAVEL/MEETINGS CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE EQUIPMENT REP DIAMOND VLY RNCH UNDERGROUND REP PUMPS EQUIPMENT REPAIR CUSTOMER SERVICE CUSTOMER SERVICE SETON IDENTIFICATION PRODUCTS PUMPS SHERMAN, THERESA FINANCE AUTOMOTIVE GROUNDS & MNTC SMALL TOOLS PUMP STATIONS AUTOMOTIVE SHOP SUPPLIES SMALL TOOLS SEC MEASURES TRAVEL /MEETINGS Acct# / Proj Code 1004 - 6071 1006 - 6071 2001 - 6073 2002 - 6071 2002-6050 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1029 - 8033 - HDWORK Check Total: 2038 - 6660 - WCPROG Check Total: 1003 -6051 2003 - 6051 1028-6200 Check Total: Check Total: 2038 - 6660 - WCPROG Check Total: 1005 - 6011 1028 - 6042 2001 - 6073 2002 - 6051 2005 - 6011 2038 - 6071 2038 - 6073 2002-8649 1039-6200 Check Total: Check Total: Amount Check Num IyR 132.67 195.61 124.55 84.77 622.37 AP- 00080812 MW 1,909.49 1.909.49 AP -00080813 MW 57.00 57.00 AP -00080814 MW 6.45 6.45 AP -00080815 MW 618.77 618.77 AP -00080816 MW 755.35 755.35 1.510.70 AP- 00080817 MW 60.00 60.00 AP- 00080818 MW 200.00 200.00 AP -00080819 MW 3.06 20.62 11.22 13.41 3.06 65.47 202.62 319.46 AP -00080820 MW 425.95 425.95 AP- 00080821 MW 224.62 User: THERESA Report: OH_PMT_CLAIMS_BK Page: 9 Current Date: 11/09/2011 Current Time: 11:43:03 Vendor Name Department / Proj Name SHERMAN, THERESA FINANCE PAYMENT OF CLAIMS Description Acct# I Proj Code TRAVEL /MEETINGS 2039 - 6200 Check Total: Amount Check Num IOC 224.62 449.24 AP -00080822 MW SIERRA CRANE AND HOIST INC HEAVY MAINT BUILDINGS 1004 - 6041 4,000.00 Check Total: 4.000.00 AP -00080823 MW SIERRA FOOTHILL LABORATORY LABORATORY - IND CRK RES MONT MONITORING 1007 - 6110 - INDIAN 390.00 Check Total: 390.00 AP -00080824 MW SIERRA TAHOE READY MIX HEAVY MAINT GROUNDS & MNTC 1004 - 6042 380.74 Check Total: 380.74 AP -00080825 MW SKELLY, ROBERT OPERATIONS DUES/MEMB /CERT 1006 - 6250 170.00 Check Total: 170.00 AP- 00080826 MW SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 2,490.54 SOUTH TAHOE REFUSE GEN & ADMIN REFUSE DISPOSAL 2000 - 6370 214.24 Check Total: 2.704.78 AP -00080827 MW SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 3,556.81 SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 316.67 ,p Check Total: 3.873.48 AP- 00080828 MW v SUBSTITUTE PERSONNEL & DIAMOND VLY RNCH CONTRACT SERVICE 1028 - 4405 2,078.08 SUBSTITUTE PERSONNEL & ENGINEERING - CATH PROT -SWR CATH PROT 1029 - 8133 - CATSWR 1,745.50 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 312.96 SUBSTITUTE PERSONNEL & UNDERGROUND REP CONTRACT SERVICE 2001 - 4405 4,531.17 SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 2037 - 4405 312.96 SUBSTITUTE PERSONNEL & CUSTOMER SERVICE CONTRACT SERVICE 2038 - 4405 1,412.96 Check Total: 10.393.63 AP -00080829 MW TAHOE ASPHALT INC. UNDERGROUND REP PIPE/CVRS/MHLS 2001 - 6052 3,375.00 Check Total: 3.375.00 AP -00080830 MW TAHOE BASIN CONTAINER SERVICE GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 312.50 TAHOE BASIN CONTAINER SERVICE PUMPS PUMP STATIONS 2002 - 6051 10,054.00 Check Total: 10.366,50 AP- 00080831 MW TAHOE DAILY TRIBUNE ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 71.17 TAHOE DAILY TRIBUNE ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 71.17 Check Total: 142.34 AP- 00080832 MW User: THERESA Page: 10 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 PAYMENT OF CLAIMS Vendor Name Department / Proj Name Description Acct# / Pro j Code Amount Check Num IXint TAHOE PRINTING GEN & ADMIN OFFICE INVENTORY 1000 - 0428 776.98 TAHOE PRINTING GEN & ADMIN SUPPLIES 1000 - 6520 114.08 TAHOE PRINTING GEN & ADMIN SUPPLIES 2000 - 6520 114.08 Check Total: 1.005.14 AP -00080833 MW TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP BUILDINGS 1003 - 6041 455.65 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 7.93 TAHOE VALLEY ELECTRIC SUPPLY ELECTRICAL SHOP SHOP SUPPLIES 2003 - 6071 348.43 Check Total: 812.01 AP -00080834 MW THRELKELD, SCOTT W CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE 2038 - 6660 - WCPROG 200.00 Check Total: 200.00 AP- 00080835 MW TRI AMERICAN INC DIAMOND VLY RNCH CRACK SEALER 1028 - 7611 12,172.50 Check Total: 12,172.50 AP -00080836 MW V&A CONSULTING ENGINEERS INC ENGINEERING - TANK COATING TANK COATINGS 2029 - 8261 - TKCOAT 2,300.00 Check Total: 2,300.00 AP -00080837 MW VANTON PUMP & EQUIP HEAVY MAINT BIOSOL EQUP/BLDG 1004 - 6653 2,803.65 Check Total: 2.803.65 AP -00080838 MW co VOLTL, JULIE CUSTOMER SERVICE TRAVEL/MEETINGS 1038 - 6200 46.90 VOLTL, JULIE CUSTOMER SERVICE TRAVEL/MEETINGS 2038 - 6200 46.90 Check Total: 93.80 AP- 00080839 MW WEDCO INC ELECTRICAL SHOP MOBILE EQUIP 1003 - 6012 27.72 WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 104.00 WEDCO INC ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 1,571.66 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 1003 - 6073 183.98 WEDCO INC ELECTRICAL SHOP SMALL TOOLS 2003 - 6073 21.91 Check Total: 1.909,27 AP- 00080840 MW WEST GENERAL LLC ENGINEERING - IROQUOIS BSTR ST BSTR STN IROQ 2029 - 8967 - IQBSTR 4,856.34 Check Total: 4.856.34 AP -00080841 MW WESTERN BOTANICAL SERVICES ENGINEERING - GRIZZLY MT WTRLN WTRLN, GRIZ MTN 2029 - 7092 - GRIZWL 550.00 Check Total: 550.00 AP- 00080842 MW WESTERN ENERGETIX INC GEN & ADMIN GASOLINE INV 1000 - 0415 4,025.69 WESTERN ENERGETIX INC GEN & ADMIN DIESEL INVENTORY 1000 - 0416 871.89 User: THERESA Page: 11 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 Vendor Name WESTERN ENERGETIX INC WESTERN ENERGETIX INC WESTERN ENERGETIX INC ZEE MEDICAL INC ZEE MEDICAL INC ZEE MEDICAL INC ZEE MEDICAL INC Department / Pro) Name EQUIPMENT REP PUMPS EQUIPMENT REPAIR UNDERGROUND REP PUMPS UNDERGROUND REP PUMPS PAYMENT OF CLAIMS Description OIL & LUBE PUMP STATIONS OIL & LUBE SAFETY/EQUIP/PHY SAFETY /EQUIP /PHY SAFETY/E QUI P/PHY SAFETY /EQUIP/PHY Acct# / Proj Code 1005 - 4630 2002 - 6051 2005 - 4630 1001 -6075 1002 - 6075 2001 - 6075 2002 - 6075 Check Total: Check Total: Grand Total: Amount 17.30 143.32 17.30 5.075.50 20.76 9.44 20.75 9.43 Check Num jypi AP -00080843 MW 60.38 AP- 00080844 MW 315,148.11 User: THERESA Page: 12 Current Date: 11/09/2011 Report: OH_PMT_CLAIMS_BK Current Time: 11:43:03 Vendor WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY WESTERN NEVADA SUPPLY 0 Lin Payment of Claims American Express EFT UNDERGROUND REP - METERS,GLDN BEAR GEN & ADMIN - VALVES INVENTORY UNDERGROUND REP - SMALL TOOLS UNDERGROUND REP - PIPE /CVRS /MHLS UNDERGROUND REP - METERS,GLDN BEAR UNDERGROUND REP - PIPE /CVRS/MHLS UNDERGROUND REP - PIPE/CVRS/MHLS UNDERGROUND REP - PIPE /CVRS /MHLS UNDERGROUND REP - PIPE /CVRS/MHLS UNDERGROUND REP - PIPE/CVRS /MHLS UNDERGROUND REP - METERS,GLDN BEAR UNDERGROUND REP - PIPE/CVRS/MHLS UNDERGROUND REP - PIPE/CVRS/MHLS UNDERGROUND REP - PIPE / CVRS/MHLS UNDERGROUND REP - METERS,GLDN BEAR UNDERGROUND REP - PIPE/CVRS /MHLS OH_PAY_CLAIMS_AE - OH Payment of Claims AmerEx <1.00> THERESA - Theresa Sherman Acct#/Proj Code Amount 2001 - 7093 - GOLDEN Inv#: 077330 187.49 2000 - 0404 Inv #: 15047041 1,074.12 2001 - 6073 Inv#: 15062549 1,573.15 2001 - 6052 Inv#: 15071290 527.98 2001 - 7093 - GOLDEN Inv#: 15072584 1,868.39 2001 - 6052 Inv #: 15075043 229.86 2001 -6052 Inv#: 35052956 46.26 2001 - 6052 Inv #: 35059926 285.87 2001 - 6052 lnv #: 35063156 183.18 2001 - 6052 Inv#: 35068457 107.75 2001 - 7093 - GOLDEN Inv#: 35069011 220.25 2001 - 6052 Inv#: 35069226 311.27 2001 - 6052 Inv #: 35070187 143.95 2001 - 6052 Inv#: 35071285 236.27 2001 - 7093 - GOLDEN Inv#: 35072559 231.58 1001 - 6052 Inv #: 35075121 212.18 Report Total: 7,439.55 11/09/2011 11:43:53