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03-08-90 Special~ I NUT E S SPECIAL MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT M~RCH 8, 1990 The Board of Directors of the South Tahoe Public Utility District met in a Special Board Meeting, March 8, 1990, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Mason, Directors Walker, Pierini, Onysko, Sinclair STAFF: Baer, Fischer, Mamath, Attorneys Weidman and Rollston GUESTS: Jim Dipeso/Tahoe Daily Tribune, Roy Hampson ROLL CALL ITEMS FOR BOARD ACTION Presented by Director Onysko who questioned the Board as to how they wished to proceed with the selection --to discuss some of the items (list of qualifications) or to turn the matter over to the Reorganization Committee? He suggested advertising the District's General Manager posi- tion in major California newspapers and felt the District would be swamped with applications by this approach. If this proved not to be effective, the Ad could go to National Publi- cations or a "head hunter" could be hired. National advertisement was discussed and Director Onysko stated there is an extremely long lead time before anything can be done (2 1/2 to 3 mo.) and then another month to respond. QUALIFICATIONS FOR DISTRICT MANAGER ST054816 SPECIAL BOARD MEETING MINUTES - March 8, 1990 PAGE - 2 Attorney Weidman gave supplemental suggestions: ACWA and/or CASA Publications, Water & Pollution Control Assoc., Calif. Special Districts Assoc. QUALIFICATIONS FOR DISTRICT MANAGER (Continued) Director Onysko noted in Calif. the water treatment plant operator and wastewater treatment plant operator go through a certification process and he has asked both Agencies to send us the names of those indivi- duals holding the higher grades certifications. Director Onysko questioned the Board members about assigning Director Walker and himself to write the Ad themselves and make copies for the rest of the Board for their comments. Chairman Mason agreed to this suggestion and said it could be brought before the Board as an action item at the next regular Board meeting. Director Sinclair requested discu- ssion and input from all Board members. Discussion of the preferred qualifications followed. Moved Pierini/Second Onysko/Passed Unanimously to refer the item (composition of the Advertisement) to the Reorganization Committee. Presented by Chairman Mason. POLICY ON DIRECTIONS TO STAFF Discussion followed. Moved Sinclair/to adopt the Policy, Motion died for lack of Second. Directors Walker, Onysko, and Pierini discussed their views of the proposed policy. Director Sinclair reviewed his reasons for initiating a policy of this nature and felt Board Members should address their concerns to the Board as a whole. ST054817 SPECIAL BOARD MEETING MINUTES - MARCH 8, 1990 PAGE - 3 Director Onysko stated he felt the new Board members had a different style of performing their duties, and wanted the freedom to communicate directly with staff members. POLICY ON DIRECTIONS TO STAFF (Continued) Director Pierini stated he felt the policy supressed ideas and contact within the Plant. Attorney Weidman gave his opinion/ objections to portions of the policy in reference to legality and authority. Moved Pierini/Second Onysko/ Passed Unanimously to table this item until the next meeting. Presented by Chairman Mason. WORKSHOP STUDY SESSION Directors Onysko and Pierini gave their reasons for wishing to suspend Workshop Sessions. Director Sinclair, Walker & Chairman Mason stated they felt the Workshops were informative and necessary for review and input from staff members presenting a particular agenda item. Moved Pierini/Second Onysko/Sinclair & Mason voted No/Passed to table this request until the second meeting in May, 1990 (May 17th) to allow time to evaluate the omittance of Workshop Sessions. Presented by Chairman Mason. The presence of Staff and Manage- ment Staff at Board Meetings was discussed. MANAGEMENT STAFF PRESENCE AT BOARD OF DIRECTORS MEETINGS It was the consensus of the Board to re-authorize presence at Workshops and regular board meetings at the discretion of the General Manager. No Board Action. ST054818 SPECIAL BOARD MEETING MINUTES - MARCH 8, 1990 PAGE - 4 Presented by Barrie Fischer who reviewed Resolution No. 2508 in reference to COLA adjustments. MANAGEMENT SALARY (COLA) ADJUSTMENTS/RESOLUTION NO. 2508 Barrie Fischer answered questions from Director Walker regarding COLA adjustments for Union employ- ees. Barrie Fischer also responded to questions from Director Pierini regarding inclusion of this COLA adjustment in the current year's budget. Director Pierini brought up the subject of the Salary Survey recently conducted by Barrie Fischer. He felt only three (3) of the the nine (9) Public Agencies surveyed were applicable and said he had requested an update. Barrie Fischer said he was working on the update at the present time. Director Onysko expressed his opinion on COLA for employees and felt salaries should be based on performance. He said to arbitrarily give everyone the same COLA deprived the Board of the oppor- tunity to bring salaries into adjustment the way they see fit. Moved Sinclair/Second Walker/Onysko & Pierini Voted No/Passed to Adopt Resolution No. 2508 and the related MOU's between the District and Management employees. Moved Sinclair/Second Walker/Onysko Abstained/Passed to Enact Ordinance No. 420 and the related MOU's between the District and Officers of the District. Presented by Attorney Weidman. DISTRICT ENGINEER APPOINTMENT Attorney Weidman answered questions from Board members regarding the necessity of this appointment to comply with Government Statute. Moved Sinclair/Second Walker/Onysko Voted No/Passed to appoint Robert G. Baer as District Engineer at the conclusion of the term of service of James R. Cofer, effective April 1, 1990 to serve under this title at the pleasure of the Board. ST054819 SPECIAL BOARD MEETING MINUTES - MARCH 8, 1990 PAGE - 5 Presented by John Weidman. Director Onysko opened discussion by stating the temporary salary increase for this position was not enough. He said Bob Baer was doing the job as General Manager & should be paid the same salary while he is acting as General Manager. ACTING GENERAL MANAGER AT THE CONCLUSION OF THE TERM OF SERVICE OF JAMES R. COFER Moved Pierini/Second Onysko/Passed Unanimously to appoint Robert G. Baer as Acting General Manager by enacting Ordinance No. 421 with the following change: The salary increase shall be $1,063/mo., retroactive to 3/1/90 while serving as Acting General Manager and approved the related MOU between the District & Robert G. Baer. Presented By Bob Baer. Moved Walker/Second Sinclair/Passe~ Unanimously to: CONSTRUCTION MANAGEMENT ENGINEER POSITION A) Authorize the position of Con- struction Management Engineer at $4,500/mo. for the term through F.Y. 1990-91 (ending 6/30/91); B) Approve job description; C) Adopt Resolution No. 2509; and D) Approve the MOU between the District and Jimmie Hoggatt. Presented by Bob Baer. Moved Pierini/Second Sinclair/ Passed Unanimously to authorize Operations Committee to approve Staff selection(s) for a cost not to exceed $10,000 for environmental work. INTERIM ENGINEERING AND/OR TECHNICAL ASSISTANCE FOR WELL PROJECTS Presented by Bob Baer/Barrie Fischer. PURCHASING AGENT POSITION The qualifications and salary for this position was discussed. Director Onysko requested changes in the job description and a re- duction to the salary range. ST054820 SPECIAL BOARD MEETING MINUTES - MARCH 8, 1990 PAGE - 6 Moved Onysko/Second Pierini/Passed Unanimously to table this item until the next regular meeting, March 15, 1990. PURCHASING AGENT POSITION (Cont.) 5:50 PM ADJOURNMENT ROBERT MASON, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST054821