AP 02-02-12SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, February 2, 2012
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager
Eric W. Schafer, President
Chris Cefalu, Director
BOARD MEMBERS James R. Jones, Vice President
Randy Vogelgesanp , Director Kelly Sheehan, Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board
on any short non- agenda items that are within the subject matter jurisdiction of the District. No action can be
taken on matters not listed on the agenda. Each member of the public who wishes to comment shall be
allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA
4. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Resolution Establishing Criteria for
Pg. 1 Determining whether a Public Works
Project is "Substantially Complex"
(Jim Hoggatt)
b. Manhole & Sewer Line Protection Off
Pg. 5 Country Club Near Upper Truckee River
(Jim Hoggatt)
Adopt Resolution No. 2904 -12
Continue Emergency Action
c. Payment of Claims Approve Payment in the Amount of
Pg. 7 $1,740,182.31
5. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
6. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
7. GENERAL MANAGER REPORT(S) (Discussions may take place; however, no action will be taken
a. 2012 Outreach to Local Service Groups
b. Grand Jury Inquiry
8. STAFF / ATTORNEY REPORT(S) (Discussions may take place; however, no action will be taken.)
a. Diamond Valley Ranch 2012 Temporary Change Approval (Brad Herrema)
b. Yorba Linda Water District Case Update (Brad Herrema)
c. Helping Hands Outreach (H20) Annual Report (Dennis Cocking)
REGULAR BOARD MEETING AGENDA - FEBRUARY 2, 2012 PAGE - 2
9. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
01/24/12 - Board Workshop
01/30/12 - Special Board Meeting
01/18/12 - 01/20/12 - CASA (California Association of Sanitation Agencies) Conference
Future Meetings / Events
02/08/12 - 10:00 a.m. - El Dorado County Water Agency Board Meeting in Shingle Springs
02/14/12 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District
10. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.
Closed Session is not open to the public; however, an opportunity will be provided at this time if
members of the public would like to comment on any item listed. Three minute limit.)
a. Pursuant to Government Code Section 54957(a) /Conference with Labor
Pg. 19 Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer
Employee Organization: Management Unit
b. Pursuant to Government Code Section 54957(a) /Conference with Labor
Pg. 21 Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer,
Employee Organization: Stationary Engineers, Local 39
c. Pursuant to Government Code Section 54957 /Public Employee Evaluation
Pg. 23 Unrepresented Employee Position: General Manager
11. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
12. ADJOURNMENT (To the next regular meeting, February 16, 2012, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30
days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes
only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for
particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later
than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard; comments should be brief and directed to the specifics of the item being considered.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items
not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items
not on the agenda.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please
contact the Clerk of the Board at (530) 544 -6474, extension 6203. All inquiries must be made at least 48 hours in
advance of the meeting.
South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ADDENDUM NO. 1
Note: This item, posted 01/30/12, met noticing requirements.
It will be added to the Action Calendar for approval.
REGULAR BOARD MEETING AGENDA
Thursday, February 2, 2012
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
ITEM FOR BOARD ACTION REQUESTED BOARD ACTION
Consultant for Compensation Study
(Nancy Hussmann)
Authorize Staff to Enter into a
Contract with Koff and Associates
to Conduct a Compensation Study,
in an Amount Not to Exceed $19,000
South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
J
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Consultant for Compensation Study
REQUESTED BOARD ACTION: Authorize staff to enter into a contract with Koff and
Associates to conduct a Compensation Study, in an amount not to exceed $19,000.
DISCUSSION: According to the provisions of the Memorandum. of Understanding
between the District and Stationary Engineers, Local 39 (Union), a Compensation Study
must be performed prior to the beginning of new contract negotiations. The
Memorandum of Understanding expires June 20, 2012, and preliminary discussions
regarding the negotiations process have begun. Koff and Associates conducted a
Compensation Study for the District in 2007, and therefore already has knowledge
about the District operations, thus making it more efficient to conduct another
Compensation Study in 2012. Additionally, AB 646 (Fact- finding) requires that
"comparison of the wages, hours, and conditions of employment of the employees
involved in the fact - finding proceeding with the wages, hours and conditions of
employment of other employees performing similar services in comparable public
agencies" be considered during the fact - finding process. While it is not the District's
intention to need fact - finding (by settling negotiations with all parties), it must be
prepared for that possibility.
SCHEDULE: February 3, 2012 Notify Koff & Associates, sign contract and begin study
COSTS: Not to exceed $19,000
ACCOUNT NO: 50/50 -22 -4405
BUDGETED AMOUNT REMAINING: $61,432
ATTACHMENTS: Koff & Associates Consulting Agreement
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY: General
HUMAN RESOURCES MANAGEMENT
CONSULTING AGREEMENT
THIS HUMAN RESOURCES MANAGEMENT CONSULTING AGREEMENT (this
"Agreement ") is made and entered into as of the 30th day of January, 2012, by and
between KOFF & ASSOCIATES, INC. ( "K &A "), a California corporation located at
6400 Hollis Street, Suite 5, Emeryville, CA 94608 ( "K &A "), and South Tahoe Public
Utility District, located at 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
( "Client ").
RECITAL
Client desires to retain K &A as an independent contractor to perform human resource
management consulting services for Client, and K &A is willing to perform such services,
on the terms set forth below.
Scope of Work
The scope of work includes a comprehensive total compensation study as outlined in
Exhibit A (the "Project ").
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. Services. K & A agrees to perform the work project that is identified above to Client
and other such services as may be requested by Client from time to time and that are
within the competence and consistent with the expertise of K &A (collectively, the
"Services "). The parties may delete, add or substitute Services, extend the term of
this Agreement or alter the terms of compensation by executing one or more
amendments or addenda, provided that each such amendment or addendum shall be
signed by authorized representatives of both parties.
2. Compensation. Client agrees to pay K &A compensation as follows:
2.1 Project Fee. On a project fee basis. The Lump Sum Fee for Services for
the specified work project shall not exceed nineteen thousand dollars ($19,000).
Expenses are inclusive in the Lump Sum Cost ($1,150). Project fees shall be
billed upon monthly progress task completion. Should Client desire additional
levels of effort that are directly related to the identified scope of work indicated
above, K &A will honor our composite rate of $105/hour.
Page 2 of 5
January 30, 2012
2.2 Time Expended. On a time expended basis. Should Client desire K &A
to perform other human resources work unrelated to the above identified project,
time shall be billed by K &A for each of its staff at the rates of $170 per hour for
Managing Director, $150 per hour for Chief Executive Officer and President,
$125 per hour for Senior Associate, $105 per hour for Associate and $65 per hour
for Technical Assistant.
Time is accounted for and billed on a quarter of an hour (.25) basis. Travel time
in connection with Services is billed for each staff member at one half the normal
hourly billing rate, and no more than four hours of travel time is billed per day
within California.
Reimbursable expenses are billed on a pass - through basis, without mark -ups;
these include photocopying, binding, and other similar document production
charges, long distance telephone and facsimile, mileage at the then current IRS
rate, hotel, per diem, airfare, postage and courier, and other similar charges.
Billable time and reimbursable expenses shall be billed monthly, in arrears.
3. Payment. Client shall pay K &A for its fees and reimbursable expenses within thirty
(30) days following the date of each applicable invoice. If Client contests or
questions any invoice, it shall raise any questions with management of K &A within
such 30 -day period.
4. Confidentiality.
4.1 Definition. "Confidential Information" means any Client software source
code; proprietary information; employment records; financial, tax, business and/or
product records; and marketing, financial statements or records or other business
information disclosed by Client either directly or indirectly, in writing, orally or
by drawings or inspection of parts or equipment. "Confidential Information" shall
not be deemed to include information which (a) is known to K &A at the time of
disclosure to K &A by Client, as evidenced by written records of K &A; (b) has
become publicly known and made generally available through no wrongful act of
K &A; or (c) has been rightfully received by K &A from a third party who is
authorized to make such disclosure.
4.2 Covenant Not to Use or Disclose. K &A shall not, during or subsequent
to the term of this Agreement, use any of the Confidential Information for any
purpose whatsoever other than the performance of the Services on behalf of
Client, nor disclose any Confidential Information to any third party. It is
understood that all Confidential Information shall remain the sole property of
Client. K &A further agrees to take all reasonable precautions to prevent any
unauthorized disclosure of the Confidential Information by its employees or
agents.
Page 3 of 5
January 30, 2012
4.3 Return of Materials. Upon the termination of this Agreement or upon
Client's earlier request, K &A will deliver to Client all of Client's Confidential
Information in tangible form that K &A may have in K &A's possession or control,
except that K &A may retain one copy of all such materials solely for archival
purposes.
5. Ownership of Work Product. K &A agrees that all of its customized reports,
recommendations, plans, handbooks, copyrightable material and other work product
created or assembled by it in the course of performing its Services hereunder are
works for hire for the benefit of Client and as such are the sole property of Client. To
the extent that such materials and work product do not constitute work for hire, in
consideration of the payments and other covenants of Client as set forth or called for
herein, K &A hereby sells, transfers, conveys and assigns any and all of its rights
therein to Client.
6. Reports. K &A shall regularly confer with and report to Client as to K &A's progress
in performing the Services hereunder and that K &A will, as requested by Client,
prepare written reports with respect thereto.
7. Insurance. K &A agrees to obtain and maintain adequate workers' compensation,
comprehensive general and vehicular insurance for claims for damages because of
bodily injury (including death) and property damage caused by or arising out of acts
or omissions of such employees. The minimum limits of such insurance (apart from
workers' compensation) shall be $1,000,000 for each person, $1,000,000 for each
accident involving bodily injury and $300,000 involving property damage for each
accident. K &A shall, upon request, provide evidence of such insurance to Client and
also notify Client at least 30 days in advance if K &A desires to modify or cancel such
insurance.
8. Limits on K &A's Responsibility; Indemnification.
8.1 Limitations on K &A's Responsibility. Client acknowledges that in the
absence of an express written undertaking by it to the contrary, K &A, in agreeing
to perform and in performing the Services hereunder, does not in any manner
guarantee the outcome, recommendation of any undertaking or activity that
constitutes any portion of the Services. K &A's warrants in this respect is that its
Services will be performed in a professional and business like manner, in
accordance with human resources best practices and in accordance with the
description of Services provided by it in its proposal or in one or more other
signed written documents.
8.2 Client Indemnification. K &A agrees to indemnify, hold harmless and
defend Client, its officers, equity owners, directors, partners, managers, agents
and employees from and against all liabilities, losses, costs, damages and/or other
expenses (including reasonable attorneys' and experts' fees and expenses and
Page 4 of 5
January 30, 2012
court costs) arising in connection with or related to claims, actions or proceedings
raised or brought by any third parties on account of or occurring in connection
with K &A's performance of the Services hereunder, except to the extent caused
by the gross negligence or willful misconduct of Client or its agents or employees.
At the same time, Client agrees to indemnify, hold harmless and defend K &A, its
officers, equity owners, directors, partners, managers, agents and employees from
and against all liabilities, losses, costs, damages and/or other expenses (including
reasonable attorneys' and experts' fees and expenses and court costs) arising in
connection with or related to claims, actions or proceedings raised or brought by
any third parties on account of or occurring in connection with K &A's
performance of the Services hereunder, except to the extent caused by the gross
negligence or willful misconduct of K &A or its agents or employees.
9. Term and Termination.
9.1 Termination for Convenience. Either party may terminate this
Agreement without cause upon giving prior written notice of at least thirty (30)
days thereof to the other party.
9.2 Actions upon Termination. Upon termination as provided above, all
rights and duties of the parties toward each other shall cease except (a) if
terminated by Client, K &A shall immediately cease all Services; and (b) if
terminated by K &A for any reason other than a breach hereunder by Client, and if
desired by Client, K &A agrees to complete any assignment, on the same terms
and conditions, including compensation, as otherwise applicable.
9.3 Survival. The following sections shall survive termination of this
Agreement: Section 3, Section 4, Section 5, Section 8, Section 9.2, this Section
9.3 and Section 10.
10. General.
10.1 Assignment. Neither party shall assign any rights or delegate any duties
without the prior written consent of the other party, which consent shall not be
unreasonably withheld. Any attempted assignment or transfer without the other
party's consent shall be void and of no effect.
10.2 Independent Contractor. Nothing in this Agreement shall in any way be
construed to constitute K &A as an agent, employee or representative of Client,
but K &A shall perform the Services hereunder as an independent contractor.
Since K &A is not an employee of Client, it is understood that K &A is not entitled
to any employee benefits during the term of this Agreement. K &A agrees to
furnish any and all materials necessary for it to perform the Services.
Page 5 of 5
January 30, 2012
10.3 Arbitration. Client and K &A agree that any dispute or controversy
arising out of or relating to any interpretation, construction, performance or
breach of this Agreement shall be settled by binding arbitration to be held in client
location or Alameda County, California, in accordance with the rules then in
effect of the American Arbitration Association. The arbitrator may grant
injunctions or other relief in such dispute or controversy. The decision of the
arbitrator shall be final, conclusive and binding on the parties to the arbitration.
Judgment may be entered on the arbitrator's decision in any court of competent
jurisdiction. The prevailing party in such arbitration shall be entitled to
reimbursement by the other party of its costs and expenses of arbitration and the
costs of enforcing any arbitration award, including its attorneys' and experts' fees
and expenses.
10.4 Governing Law. This Agreement shall be governed by the laws of the
State of California, without reference to conflict of law principles.
10.5 Entire Agreement. This Agreement, together with the description of the
project and any and all amendments and addenda, as applicable, is the entire
agreement of the parties and supersedes any prior agreements between them with
respect to the subject matter hereof. No modification of or amendment to this
Agreement, nor any waiver of any rights under this Agreement, shall be effective
unless in writing signed by both parties.
10.6 Notices. Any notices required or permitted by this Agreement shall be in
writing and shall be addressed to the other party at the address shown at the
beginning of this Agreement or such other address of which such party may notify
the other and shall be deemed given upon delivery if delivered personally, one (1)
business day following delivery by facsimile with machine confirmation of
transmission, or three (3) business days after deposit in the United States mail,
postage prepaid, registered or certified mail, return receipt requested.
10.7 Waiver. The failure of either party to assert any claim or right against the
other party regarding its obligations under this Agreement and/or any
amendments or addenda hereto, in any one or more instance, shall not constitute a
waiver of such claim or right of any obligations under this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above.
KOFF & ASSOCIATES, INC.
By
Title Title
By
EXHIBIT A
COST PROPOSAL
For A
COMPREHENSIVE TOTAL COMPENSATION STUDY
FOR ALL CLASSIFICATIONS
Of The
SOUTH TAHOE PUBLIC UTILITY DISTRICT
Submitted by:
KOFF & ASSOCIATES, INC.
6400 Hollis Street, Suite 5
Emeryville, CA 94608
510.658.KOFF (5633) - voice
800.514.5195 - toll free
510.652.5633 - fax
E- mail: gkrammer @koffassociates.com
Contact Person
Georg Krammer
Chief Executive Officer
PROPOSED PROJECT COSTS
Total Compensation Study
Hours
Hours
A.
Initial Conference Call to Discuss Study Components and Any
Necessary Document Gathering and Review
4
4
B.
Total Compensation Data Update (14 comparators, 50
benchmarks, and including questionnaire regarding the
economic impact)
65
65
C.
Analysis and Data Review
25
25
D.
Draft Findings /Additional Analysis /Conference Call
12
12
E.
Internal Job Analysis/Internal Alignment
Option I: this phase will be included
Option 2: this phase will not be included
6
0
F.
Salary Structure & Implementation Recommendation
Development
Option 1: two onsite meetings with management and union
representation at the District
Option 2: this phase will not be included
32
0
G.
Interim/Final Report Development
Option 1: a narrative report and recommendation will be
developed
Option 2: this phase will not be included
16
0
H.
Presentation to District Management/Board
Option 1: a final presentation of the report and recommendations
at the District's Board meeting
Option 2: no Board presentation will be conducted
10
0
Total Professional Hours
170
106
Combined professional and support staff composite rate:
$105/Hour
$17,850
$11,130
Expenses
$1,150
$250
Expenses include but are not limited to duplicating documents
and reports, phone, supplies, FAX, postage, mileage, hotel (if
necessary) etc.
TOTAL LUMP SUM FOR PROJECT:
$19,000
$11,380
PROJECT SCHEDULE
The following is a project schedule based on a start date at the beginning of February
2012:
Date of
Completion
Compensation Study
2012
A.
Initial Conference Call to Discuss Study Components and Any Necessary
Document Gathering and Review
By February 10
B.
Total Compensation Data Update (13 comparators, 50 benchmarks, and
including questionnaire regarding the economic impact)
By March 2
C.
Analysis and Data Review
By March 9
D.
Draft Findings/Additional Analysis/Conference Call
By March 16
E.
Internal Job Analysis/Internal Alignment
By March 23
F.
Salary Structure & Implementation Recommendation Development
By March 23
G.
Interim/Final Report Development
By March 30
H.
Presentation to District Management/Board
As Scheduled
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544-6474 • Fax 530 541 -0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Jim Hoggatt, Engineering Department Manager
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Resolution Establishing Criteria for Determining
whether a Public Works Project is "Substantially Complex"
REQUESTED BOARD ACTION: Adopt Resolution No. 2904 -12.
DISCUSSION: Recent legislative amendments to the Public Contract Code, effective
January 1, 2012, limit the amount of retention proceeds the District may withhold from a
contractor for a public works project to 5 percent of the total contract amount. These
changes to the Public Contract Code reduce the flexibility and leverage the District has
in withholding payments (previously 10 percent) to ensure work is performed in a
satisfactory and timely manner, as well as withholding funds in the event a general
contractor's sub - contractors or material suppliers have not been paid.
The revised Public Contract Code section 7201 (b) (4) provides that retention proceeds
on a project may exceed 5 percent on specific projects provided:
• The Board finds during a regular noticed board meeting that the proposed
project is "substantially complex" and that the nature of the project merits a
higher retention amount in excess of 5 percent; and
• The Board includes both the findings and the designated retention amount in
the bid documents.
However, neither Senate Bill 293 nor the provisions of the Public Contract Code define
the characteristics of a project that should be considered "substantially complex."
Resolution 2904 -12 provides a framework to determine whether a project is
"substantially complex" and will facilitate consistent and objective evaluation of
individual projects.
Jim Hoggatt
February 2, 2012
Page 2
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
i9
GENERAL MANAGER: YES ' IJ NO
CHIEF FINANCIAL OFFICER: YES NO
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RESOLUTION NO. 2904-12
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
ESTABLISHING CRITERIA FOR DETERMINING WHETHER A
PUBLIC WORKS PROJECT IS "SUBSTANTIALLY COMPLEX"
WHEREAS, the South Tahoe Public Utility District's ( "District ") mission is to
furnish its customers with reliable water and wastewater services, and provide those
services safely, efficiently, and cost effectively;
WHEREAS, in order to provide reliable water and wastewater services in such a
manner the District desires to properly undertake high quality public works projects;
WHEREAS, Public Contract Code section 7201 limits the retention proceeds the
District may withhold from the original contractor, the original contractor may withhold
from any subcontractor, or a subcontractor may withhold from a subcontractor for any
public works project to 5 (five) percent of the contract price, except in the case that the
District's Board of Directors finds that the project is "substantially complex," and that the
nature of the project merits a higher retention amount; and
WHEREAS, in furtherance of the above, the Board of Directors believes it
reasonable to adopt criteria to assist in determining when a public works project is
"substantially complex" pursuant to Public Contract Code 7201(b)(4) and therefore
eligible for the withholding of retention proceeds in excess of 5 (five) percent.
NOW THEREFORE, be it resolved by the Board of Directors as follows:
1. That when bidding capital projects, the following criteria will be used by
the District to determine whether a capital project is substantially complex, pursuant to
Public Contract Code 7201(b)(4):
a. If the project's functionality or integrity will not or cannot be tested,
determined, or confirmed until the project is substantially complete;
and /or,
b. If the project involves instrumentation, controls, and /or mechanical
equipment of any type or complexity; and /or,
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c. If two or more different trades or subcontractors are anticipated to be
involved in the construction of the project; and /or,
d. If the project is subject to special regulations or requirements from other
regulatory agencies; and /or
e. If the project is located in an environmentally sensitive area; and /or
f. If the construction schedule is a significant concern because of the
compressed construction season within the Lake Tahoe Basin; and /or
g.
If the project is located in an area with steep terrain or near surface water;
and /or
h. If the project is located in close proximity to residences or commercial
buildings; and /or
i. If the project involves construction of any large underground structures or
facilities.
2. That the District, through its governing body, shall have the discretion to
determine whether a project is "substantially complex" pursuant to Public Contract Code
7201, and therefore eligible for the withholding of retention proceeds in excess of 5
(five) percent of the total contract amount.
3. That the District, through its governing body, shall have the discretion to
determine that the withholding of retention proceeds for a project shall be set in excess
of 5 (five) percent of the total contract amount.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the 2nd day of
February, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Kathy Sharp, Clerk of the Board
-4-
Eric Schafer, Board President
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Prive •"South Lake Tahoe • CA 96150 -7401
Phone 530 5411 6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Jim Hoggatt, Construction Manager
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Manhole & Sewer Line Protection off Country Club Near
Upper Truckee River
REQUESTED BOARD ACTION: Continue Emergency Action
DISCUSSION: The Board declared this an emergency on January 5, 2012. Repairs to the
facilities are still underway. Public Contract Code Section 22050(c) requires the Board to
review the emergency action at every scheduled Board meeting thereafter until the
action is terminated, to determine by a 4/5 vote, that there is a need to continue the
action. An update will be given at the Board meeting.
SCHEDULE: Repairs to be completed by a.s.a.p.
COSTS: $250,000 (estimated)
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: Unbudgeted
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
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CATEGORY: Sewer
-6-
PAYMENT OF CLAIMS
FOR APPROVAL
February 2, 2012
Payroll 1/24/2012 501,688.57
Total Payroll 501,688.57
ADP 2,525.35
American Express 24,365.85
Bank of America 0.00
BNY Mellon Trust Company 46,531.88
Brownstein /Hyatt/Farber /Schreck legal services 14,856.59
CDS- health care payments 63,939.49
Union Bank 371,425.72
Total Vendor EFT 523,644.88
Accounts Payable Checks - NonCrew Fund 0.00
Accounts Payable Checks -Sewer Fund 503,216.21
Accounts Payable Checks -Water Fund 172,634.06
Accounts Payable Checks -Self- funded Insurance 38,998.59
Accounts Payable Checks - Grants Fund 0.00
Total Accounts Payable 714,848.86
Grand Total 1,740,182.31
Payroll EFTs & Checks
EFT AFLAC Medical & Dependent Care
EFT CA Employment Taxes & W/H
EFT Federal Employment Taxes & W/H
EFT CaIPERS Contributions
EFT Great West Deferred Comp
EFT Stationary Engineers Union Dues
EFT United Way Contributions
EFT Employee Direct Deposits
CHK Employee Garnishments
CHK Employee Paychecks
Total
1/24/2012
580.22
22,378.15
113,322.78
76,680.63
19,929.81
2,342.23
115.00
210,848.55
1,273.83
54,217.37
501,688.57
Vendor Name Department / Proj Name
ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN
PAYMENT OF CLAIMS
Description
VISION INS
Acct# / Proj Code Amount Check Num
1000 - 2530 2,598.40
Check Total: 2.598.40 AP- 00081337 MW
Type
AHERN RENTALS HEAVY MAINT SHOP SUPPLIES 1004 - 6071 280.11
Check Total: 280.11 AP- 00081338 MW
ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 266.90
Check Total: 266.90 AP- 00081339 MW
ALPINE METALS EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 781.10
Check Total: 781.10 AP- 00081340 MW
AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 1,485.98
Check Total: 1.485,98 AP- 00081341 MW
AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 1,211.16
Check Total: 1.211.16 AP- 00081342 MW
AT &T MOBILITY ELECTRICAL SHOP TELEPHONE 1003 - 6310 4.60
AT &T MOBILITY ENGINEERING TELEPHONE 1029 - 6310 14.22
AT &T MOBILITY ELECTRICAL SHOP TELEPHONE 2003 - 6310 4.59
�1T &T MOBILITY ENGINEERING TELEPHONE 2029 - 6310 14.21
I
Check Total: 37.62 AP- 00081343 MW
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 15.69
AT &T /CALNET 2 PUMPS TELEPHONE 1002 - 6310 81.42
AT &T /CALNET 2 OPERATIONS TELEPHONE 1006 - 6310 31.20
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 2000 - 6310 15.68
AT &T /CALNET 2 PUMPS TELEPHONE 2002 - 6310 35.18
Check Total: 179.17 AP- 00081344 MW
AXELSON IRON SHOP EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 49.13
Check Total: 49.13 AP- 00081345 MW
BARTON HEALTHCARE SYSTEM HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 165.00
BARTON HEALTHCARE SYSTEM HUMAN RESOURCES SAFETY /EQUIP /PHY 1022 - 6075 116.21
BARTON HEALTHCARE SYSTEM HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 165.00
BARTON HEALTHCARE SYSTEM HUMAN RESOURCES SAFETY /EQUIP /PHY 2022 - 6075 116.21
Check Total: 562.42 AP- 00081346 MW
BAVCO BACKFLOW APPARATUS & VLV HEAVY MAINT BIOSOL EQUP /BLDG 1004 - 6653 288.87
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Current Date: 01/25/2012
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Vendor Name
PAYMENT OF CLAIMS
Department / Proj Name Description
Acct# / Proj Code
Check Total:
Amount Check Nunt IYP
288.87 AP- 00081347 MW
BB &H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 624.50
BB &H BENEFIT DESIGNS HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 624.50
Check Total: 1.249.00 AP- 00081348 MW
BENTLY AGROWDYNAMICS OPERATIONS SLUDGE DISPOSAL 1006 - 6652 2,443.14
Check Total: 2.443,14 AP- 00081349 MW
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 1038 - 4405 320.32
BLUE RIBBON TEMP PERSONNEL CUSTOMER SERVICE CONTRACT SERVICE 2038 - 4405 320.32
Check Total: 640.64 AP- 00081350 MW
CALIF DEPT OF PUBLIC HEALTH PUMPS DUES /MEMB /CERT 2002 - 6250 90.00
Check Total: 90.00 AP- 00081351 MW
CAPPO INC FINANCE DUES /MEMB /CERT 1039 - 6250 130.00
Check Total: 130.00 AP- 00081352 MW
CASHMAN EQUIPMENT EQUIPMENT REP AUTOMOTIVE 1005 - 6011 940.17
Check Total: 940.17 AP- 00081353 MW
SIDS GROUP HEALTH SELF FUNDED INS ADMIN FEE 3000 - 6741 2,802.15
Check Total: 2.802.15 AP- 00081354 MW
CDW -G CORP OPERATIONS - SCADA IMPRVMTS PLNT SCADA SYS 1006 - 8328 - SCADAM 6,529.66
Check Total: 6.529.66 AP- 00081355 MW
CHARTER BUSINESS GEN & ADMIN TELEPHONE 1000 - 6310 103.34
CHARTER BUSINESS GEN & ADMIN TELEPHONE 2000 - 6310 103.33
Check Total: 206.67 AP- 00081356 MW
COCKING, DENNIS DIO TRAVEL /MEETINGS 1027 - 6200 338.44
COCKING, DENNIS DIO TRAVEL /MEETINGS 2027 - 6200 338.43
Check Total: 676.87 AP- 00081357 MW
CONSTRUCTION MATERIALS ENG INC ENGINEERING - SNOWSHOE DITCH R SNOSHU REPAIR 1029 - 7075 - SNOBLO 312.00
CONSTRUCTION MATERIALS ENG INC ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 11,672.03
CONSTRUCTION MATERIALS ENG INC UNDERGROUND REP PIPE /CVRS /MHLS 2001 - 6052 4,141.15
Check Total: 16.125.18 AP- 00081358 MW
UNDERGROUND REP DUES /MEMB /CERT 1001 - 6250 425.00
ELECTRICAL SHOP DUES /MEMB /CERT 1003 - 6250 132.00
CWEA
CWEA
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Report: OH_PMT_CLAIMS_BK
Page: 2
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
CWEA
DATCO SERVICES CORP
DATCO SERVICES CORP
DELL MARKETING L P
DELL MARKETING L P
Department / Proj Name
UNDERGROUND REP
HUMAN RESOURCES
HUMAN RESOURCES
INFORMATION SYS
INFORMATION SYS
PAYMENT OF CLAIMS
Description Acct# / Proj Code
DUES /MEMB /CERT 2001 - 6250
SAFETY PROGRAMS
SAFETY PROGRAMS
DIST.COMP SPPLIS
REP LAPTOP IS1
1022 - 6079
2022 - 6079
2037 - 4840
2037 - 8274
Check Total:
Check Total:
Amount Check Num Ine
132.00
689.00
159.25
159.25
AP- 00081359 MW
318.50 AP-00081360 MW
2,826.90
2,826.91
Check Total: 5.653.81 AP- 00081361 MW
DIY HOME CENTER PUMPS PUMP STATIONS 1002 - 6051 7.26
DIY HOME CENTER HEAVY MAINT BIOSOL EQUP /BLDG 1004 - 6653 7.75
DIY HOME CENTER PUMPS PUMP STATIONS 2002 - 6051 3.29
DIY HOME CENTER HEAVY MAINTENANC BUILDINGS 2004 - 6041 19.37
DRUCK INC DBA GE SENSING
1E- FILLIATE CORP
0
ED COOK TREE SERVICE
Check Total: 37.67 AP- 00081362 MW
ELECTRICAL SHOP PRIMARY EQUIP 1003 - 6021 1,488.81
Check Total: 1,488,81 AP- 00081363 MW
DIAMOND VLY RNCH PUMP STATIONS 1028 - 6051 430.95
Check Total: 430.95 AP -00081364 MW
PUMPS PUMP STATIONS 1002 - 6051 450.00
Check Total: 450.00 AP- 00081365 MW
EL DORADO COUNTY BOARD OF DIR ELECTION EXPENSE
EL DORADO COUNTY BOARD OF DIR ELECTION EXPENSE
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES
1019 - 6610
2019 - 6610
6,601.55
6,601.55
Check Total: 13.203.10 AP- 00081366 MW
1038 - 6520 6.50
2038 - 6520 6.50
Check Total: 13.00 AP -00081367 MW
1038 - 6520
2038 - 6520
1038 - 6520
2038 - 6520
Check Total:
Check Total:
6.50
6.50
13.00
6.50
6.50
AP- 00081368 MW
13.00 AP- 00081369 MW
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page: 3
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
EL DORADO COUNTY
EL DORADO COUNTY
Department / Proj Name
CUSTOMER SERVICE
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Description Acct# / Proj Code Amount Check Num Type
SUPPLIES 1038 - 6520 6.50
SUPPLIES 2038 - 6520 6.50
Check Total: 13.00 AP- 00081370 MW
EMPIRE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425 17.40
EMPIRE SAFETY & SUPPLY FINANCE INV /FRT /DISCOUNT 1039 - 6077 10.93
Check Total: 28,33 AP- 00081371 MW
ENS RESOURCES INC DIO CONTRACT SERVICE 1027 - 4405 3,324.33
ENS RESOURCES INC DIO CONTRACT SERVICE 2027 - 4405 3,324.34
Check Total: 6.648.67 AP- 00081372 MW
ETS LABORATORY MONITORING 1007 - 6110 992.25
Check Total: 992,25 AP- 00081373 MW
EXARO TECHNOLOGIES CORP ENGINEERING - CATH PROT -SWR CATH PROT 1029 - 8133 - CATSWR 42,995.67
EXARO TECHNOLOGIES CORP ENGINEERING - CATH PROT -SWR CATH PROT ASSES 2029 - 8113 - CATSWR 595.33
Check Total: 43.591.00 AP- 00081374 MW
FALL, RICK GEN & ADMIN UB SUSPENSE 1000 - 2002 15,096.16
~FALL, RICK FINANCE INTEREST EXPENSE 1039 - 6710 188.70
(FALL, RICK GEN & ADMIN UB SUSPENSE 2000 - 2002 4,161.88
FALL, RICK GEN & ADMIN - T &M UB CASH BRD MISC INCOME 2000 - 3540 - TMCBUB 2,000.00
FALL, RICK GEN & ADMIN METER SALE 2000 - 3545 286.00
FALL, RICK FINANCE INTEREST EXPENSE 2039 - 6710 80.59
Check Total: 21.813.33 AP- 00081375 MW
FERGUSON ENTERPRISES INC. HEAVY MAINT SECONDARY EQUIP 1004 - 6022 47.71
FERGUSON ENTERPRISES INC. HEAVY MAINT BUILDINGS 1004 - 6041 22.95
FERGUSON ENTERPRISES INC. DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 7.92
FERGUSON ENTERPRISES INC. PUMPS WELLS 2002 - 6050 8.79
Check Total: 87.37 AP- 00081376 MW
FERGUSON ENTERPRISES INC. HEAVY MAINT SHOP SUPPLIES 1004 - 6071 206.04
Check Total: 206.04 AP- 00081377 MW
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 1007 - 4760 238.42
FISHER SCIENTIFIC LABORATORY LAB SUPPLIES 2007 - 4760 238.44
Check Total: 476.86 AP- 00081378 MW
FLYERS ENGERGY LLC EQUIPMENT REP
OIL & LUBE
1005 - 4630
1,588.99
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Report: OH_PMT_CLAIMS_B K
Page: 4
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
FLYERS ENGERGY LLC
Department / Proj Name
EQUIPMENT REPAIR
PAYMENT OF CLAIMS
Description Acct# / Proj Code Amount Check Num Typo
OIL & LUBE 2005 - 4630 1,588.98
Check Total: 3.177.97 AP- 00081379 MW
FRONTIER DIAMOND VLY RNCH TELEPHONE 1028 - 6310 210.52
Check Total: 21Q52 AP- 00081380 MW
FUNDAMENTAL TRAINING SOLUTIONS HUMAN RESOURCES TRAVEL /MEETINGS 1022 - 6200 150.00
FUNDAMENTAL TRAINING SOLUTIONS HUMAN RESOURCES TRAVEL /MEETINGS 2022 - 6200 150.00
Check Total: 300.00 AP- 00081381 MW
GLOBAL INDUSTRIES CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 25.00
GLOBAL INDUSTRIES CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 25.00
Check Total: 50.09 AP- 00081382 MW
GRAINGER ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 299.84
GRAINGER HEAVY MAINT SECONDARY EQUIP 1004 - 6022 420.94
GRAINGER HEAVY MAINT BUILDINGS 1004 - 6041 128.04
GRAINGER HEAVY MAINT GROUNDS & MNTC 1004 - 6042 79.05
GRAINGER HEAVY MAINT SHOP SUPPLIES 1004 - 6071 342.43
�GRAINGER HEAVY MAINT BIOSOL EQUP /BLDG 1004 - 6653 478.59
N
! GRAINGER PUMPS WELLS 2002 - 6050 50.51
Check Total: 1.799,40 AP- 00081383 MW
GSE CONSTRUCTION CO INC GEN & ADMIN - HEADWORKS CONST RETAINAGE 1000 - 2605 - HDWORK - 27,805.85
GSE CONSTRUCTION CO INC ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 278,058.53
Check Total: 250.252.68 AP- 00081384 MW
HACH CO
HACH CO
HARCOURT, STEVEN
HARCOURT, STEVEN
ELECTRICAL SHOP
OPERATIONS
GEN & ADMIN
GEN & ADMIN
FILTER EQ /BLDG 1003 - 6023
LAB SUPPLIES 1006 - 4760
UB SUSPENSE 1000 - 2002
UB SUSPENSE 2000 - 2002
HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 1039 - 6030
HIGH SIERRA BUSINESS SYSTEMS FINANCE SERVICE CONTRACT 2039 - 6030
Home Depot Credit Services DIAMOND VLY RNCH
2,814.34
509.05
Check Total: 3.323.39 AP- 00081385 MW
Check Total:
109.25
109.25
218.50 AP- 00081386 MW
87.88
87.88
Check Total: 175.76 AP- 00081387 MW
GROUNDS & MNTC 1028 - 6042 57.65
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Report: OH_PMT_CLAIMS_BK
Page: 5
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
INSITE LAND SURVEYS
PAYMENT OF CLAIMS
Department / Proj Name Description Acct# / Proj Code
ENGINEERING MAPPING 2029 - 4420
INTERSTATE SAFETY & SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421
INTERSTATE SAFETY & SUPPLY GEN & ADMIN SAFETY INVENTORY 1000 - 0425
INTERSTATE SAFETY & SUPPLY OPERATIONS LAB SUPPLIES 1006 - 4760
INTERSTATE SAFETY & SUPPLY CUSTOMER SERVICE SAFETY /EQUIP /PHY 1038 - 6075
INTERSTATE SAFETY & SUPPLY CUSTOMER SERVICE SAFETY /EQUIP/PHY 2038 - 6075
J &L PRO KLEEN INC FINANCE JANITORIAL SERV 1039 - 6074
J &L PRO KLEEN INC FINANCE JANITORIAL SERV 2039 - 6074
Check Total:
Check Total:
Check Total:
Amount Check Num IXRB
57.65 AP- 00081388 MW
500.00
500.00 AP- 00081389 MW
111.97
382.73
176.55
40.86
40.83
752.94 AP- 00081390 MW
1,603.50
1,603.50
Check Total: 3.207.00 AP- 00081391 MW
JDH CORROSION CONSULTANTS ENGINEERING - CATH PROT -WTR CATH PROT ASSES 2029 - 8113 - CATWTR 2,115.00
Check Total: 2.115.00 AP- 00081392 MW
JONES, SARAH CUSTOMER SERVICE TRAVEL /MEETINGS 2038 - 6200 169.83
Check Total: 169.83 AP- 00081393 MW
KIMBALL MIDWEST EQUIPMENT REP GENERATORS 1005 - 6013 686.10
Check Total: 686.10 AP- 00081394 MW
LEWELLYN TECHNOLOGY INC ENGINEERING - ARC FLASH STUDY ARCFLASH STUDY 1029 - 8286 - AFLAME 1,059.50
LEWELLYN TECHNOLOGY INC ENGINEERING - ARC FLASH STUDY ARCFLASH STUDY 2029 - 8284 - AFLAME 2,647.50
Check Total: 3.707.00 AP- 00081395 MW
LIBERTY ENERGY GEN & ADMIN ELECTRICITY 1000 - 6330 69,128.04
LIBERTY ENERGY GEN & ADMIN ST LIGHTING EXP 1000 - 6740 26.77
LIBERTY ENERGY GEN & ADMIN ELECTRICITY 2000 - 6330 27,734.33
Check Total: 96.889.14 AP- 00081396 MW
LILLY'S TIRE SERVICE INC. HEAVY MAINT MOBILE EQUIP 1004 - 6012 12.50
Check Total: 12.50 AP- 00081397 MW
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 1002 - 6071 251.96
MC MASTER CARR SUPPLY CO PUMPS SHOP SUPPLIES 2002 - 6071 251.91
r
w
MWH LABORATORIES
Check Total: 503.87 AP- 00081398 MW
LABORATORY MONITORING 2007 - 6110 20.00
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Report: OH_PMT_CLAIM S_B K
Page: 6
Current Date: 01/25/2012
Current Time: 16:33:46
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num DPI
Check Total: 20.00 AP- 00081399 MW
NCBPA CUSTOMER SERVICE DUES /MEMB /CERT 2038 - 6250 30.00
Check Total: 30.00 AP- 00081400 MW
NORTHWEST HYD. CONSULT INC ENGINEERING - CC /BK SWR REPAIR SWR REP CC /BKFLD 1029 - 7096 - CCBKRP 7,754.85
Check Total: 7,754.85 AP- 00081401 MW
OLIN CORPORATION OPERATIONS HYPOCHLORITE 1006 - 4755 3,739.23
Check Total: 3.739.23 AP- 00081402 MW
PARR, KEITH OPERATIONS TRAVEL /MEETINGS 1006 - 6200 303.00
PARR, KEITH OPERATIONS DUES /MEMB /CERT 1006 - 6250 95.00
Check Total: 398.00 AP- 00081403 MW
PETTY CASH ADMINISTRATION INCNTV & RCGNTN 1021 - 6621 24.52
PETTY CASH ENGINEERING TRAVEL /MEETINGS 1029 - 6200 7.50
PETTY CASH PUMPS TRAVEUMEETINGS 2002 - 6200 60.00
PETTY CASH ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 24.51
PETTY CASH ENGINEERING TRAVEL /MEETINGS 2029 - 6200 7.50
i- -PETTY CASH ENGINEERING - Bal BIJOU ER CTL SUPPLIES 2029 - 6520 - ECBBWL 1.00
Check Total: 125.03 AP- 00081404 MW
POLYDYNE INC
OPERATIONS POLYMER 1006 - 4720 16,059.06
Check Total: 16.059.06 AP -00081405 MW
PRAXAIR 174 PUMPS SHOP SUPPLIES 1002 - 6071 211.22
PRAXAIR 174 PUMPS SMALL TOOLS 1002 - 6073 11.14
PRAXAIR 174 HEAVY MAINT SHOP SUPPLIES 1004 - 6071 347.03
PRAXAIR 174 UNDERGROUND REP SMALL TOOLS 2001 - 6073 4.36
PRAXAIR 174 PUMPS SHOP SUPPLIES 2002 - 6071 211.20
PRAXAIR 174 PUMPS SMALL TOOLS 2002 - 6073 11.13
PRAXAIR 174 HEAVY MAINTENANC BUILDINGS 2004 - 6041 11.53
Check Total: 807.61 AP- 00081406 MW
RADIO SHACK ELECTRICAL SHOP SHOP SUPPLIES 1003 - 6071 6.45
Check Total: 6.45 AP- 00081407 MW
RELIANCE STANDARD
RELIANCE STANDARD
RELIANCE STANDARD
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
LIFE INS UN /BD
LIFE INS MGMT
LNG TRM DIS,MGMT
1000 - 2512
1000 - 2525
1000 - 2531
1,553.58
511.85
1,269.48
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Report: OH_PMT_CLAIMS_BK
Page: 7
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
RELIANCE STANDARD
Department / Proj Name
GEN & ADMIN
PAYMENT OF CLAIMS
Description Acct# / Prot Code Amount Check Num TYRg
LTD, UNION 1000 - 2539 1,649.96
Check Total: 4.984.87 AP- 00081408 MW
Round Hill GID GEN & ADMIN - USFS GRNT ADMIN SUSPENSE 2000 - 2504 - SMOKEY 13,926.00
Check Total: 13.926.00 AP- 00081409 MW
ROYCE TECHNOLOGIES ELECTRICAL SHOP PRIMARY EQUIP 1003 - 6021 387.74
Check Total: 387.74 AP- 00081410 MW
SCHAFER, ERIC BOARD OF DIR TRAVEL /MEETINGS 1019 - 6200 829.73
Check Total: 829.73 AP- 00081411 MW
SCOTT VALLEY BANK GEN & ADMIN - HEADWORKS CONST RETAINAGE 1000 - 2605 - HDWORK 27,805.85
Check Total: 27,805.85 AP- 00081412 MW
SHRED -IT GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 145.00
Check Total: 145.00 AP- 00081413 MW
SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 1007 - 6030 52.00
SIEMENS WATER TECHNOLOGIES LABORATORY SERVICE CONTRACT 2007 - 6030 52.00
Check Total: 104.00 AP- 00081414 MW
I- IERRA CHEMICAL CO PUMPS HYPOCHLORITE 2002 - 4755 1,027.64
I
Check Total: 1.027.64 AP- 00081415 MW
SNAP ON TOOLS EQUIPMENT REP SMALL TOOLS 1005 - 6073 85.11
SNAP ON TOOLS EQUIPMENT REPAIR SMALL TOOLS 2005 - 6073 414.28
Check Total: 499.39 AP- 00081416 MW
SOUND STRATEGIES /OFC INC. DIO CONTRACT SERVICE 1027 - 4405 49.00
SOUND STRATEGIES /OFC INC. DIO CONTRACT SERVICE 2027 - 4405 49.00
Check Total: 98.00 AP- 00081417 MW
SOUTH TAHOE TOWING EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 700.00
Check Total: 700.00 AP- 00081418 MW
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 1000 - 6350 131.30
SOUTHWEST GAS GEN & ADMIN NATURAL GAS 2000 - 6350 212.42
Check Total: 343.72 AP- 00081419 MW
STOP LOSS INSURANCE SERVICES SELF FUNDED INS EXCESS INSURANCE 3000 - 6744 35,792.79
Check Total: 35.792,79 AP- 00081420 MW
SUBSTITUTE PERSONNEL & INFORMATION SYS CONTRACT SERVICE 1037 - 4405 417.28
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Report: OH_PMT_CLAIMS_BK
Page: 8
Current Date: 01/25/2012
Current Time: 16:33:46
Vendor Name
SUBSTITUTE PERSONNEL &
TAHOE MOUNTAIN NEWS
TAHOE MOUNTAIN NEWS
THOMAS HAEN CO INC
THOMAS HAEN CO INC
THOMAS HAEN CO INC
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
1_11J S BANK CORPORATE
CL S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
U S BANK CORPORATE
PAYMENT OF CLAIMS
Department / Proj Name
INFORMATION SYS
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
GEN & ADMIN - GRIZZLY MT BSTR
UNDERGROUND REP
ENGINEERING - GRIZZLY MT BSTR
UNDERGROUND REP
UNDERGROUND REP
UNDERGROUND REP
PUMPS
HEAVY MAINT
EQUIPMENT REP
OPERATIONS
LABORATORY
BOARD OF DIR
BOARD OF DIR
ADMINISTRATION
ADMINISTRATION
HUMAN RESOURCES
HUMAN RESOURCES
HUMAN RESOURCES
HUMAN RESOURCES
DIO - PR EXP- INTERNAL
DIAMOND VLY RNCH
DIAMOND VLY RNCH
DIAMOND VLY RNCH
DIAMOND VLY RNCH
ENGINEERING
INFORMATION SYS
Description
CONTRACT SERVICE
PUB RELATIONS
PUB RELATIONS
CONST RETAINAGE
PIPE /CVRS /MHLS
GRIZ MTN BSTR
PIPE /CVRS /MHLS
SAFETY /EQUIP /PHY
DUES /MEMB /CERT
SHOP SUPPLIES
TRAVEL /MEETINGS
TRAVEL /MEETINGS
OFFICE SUPPLIES
LAB SUPPLIES
OFFICE SUPPLIES
TRAVEL /MEETINGS
TRAVEL /MEETINGS
INCNTV & RCGNTN
OFFICE SUPPLIES
TRAVEL /MEETINGS
DUES /MEMB /CERT
PERSONNEL EXPENS
PUB RELATIONS
GROUNDS & MNTC
TRAVEL /MEETINGS
DUES /MEMB /CERT
TELEPHONE
TRAVEL /MEETINGS
TRAVEL /MEETINGS
Acct# / ProJ Code
2037 - 4405
Check Total:
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
2000 - 2605 - GRIZBS
2001 - 6052
2029 - 8176 - GRIZBS
Check Total:
1001 - 6052
1001 - 6075
1001 - 6250
1002 - 6071
1004 - 6200
1005 - 6200
1006 - 4820
1007 - 4760
1019 - 4820
1019 - 6200
1021 - 6200
1021 - 6621
1022 - 4820
1022 - 6200
1022 - 6250
1022 - 6670
1027 - 6620 - PREINT
1028 - 6042
1028 - 6200
1028 - 6250
1028 - 6310
1029 - 6200
1037 - 6200
Amount Check Num Ink
417.28
834.56 AP- 00081421
162.50
162.50
325.00 AP- 00081422
- 8,537.23
4,458.44
85,372.28
MW
MW
81.293.49 AP- 00081423 MW
10.00
158.93
103.86
59.24
29.42
13.80
137.28
14.15
11.87
22.60
26.40
621.48
39.50
389.41
117.50
115.00
588.32
238.05
60.97
60.00
59.99
111.74
37.89
User: THERESA
Report: OH_PMT_CLAIMS_BK
Page: 9
Current Date: 01/25/2012
Current Time: 16:33:46
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description Acct# / Proj Code 9m int Check Num IMO
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 1038 - 4820 448.78
U S BANK CORPORATE CUSTOMER SERVICE TRAVEL /MEETINGS 1038 - 6200 47.42
U S BANK CORPORATE FINANCE OFFICE SUPPLIES 1039 - 4820 14.00
U S BANK CORPORATE FINANCE TRAVEL /MEETINGS 1039 - 6200 108.88
U S BANK CORPORATE UNDERGROUND REP TRAVEL /MEETINGS 2001 - 6200 36.65
U S BANK CORPORATE UNDERGROUND REP - METERS, GOLDEN METERS,GLDN BEAR 2001 - 7093 - GOLDEN 24.23
U S BANK CORPORATE PUMPS SHOP SUPPLIES 2002 - 6071 59.24
U S BANK CORPORATE HEAVY MAINTENANC BUILDINGS 2004 - 6041 98.67
U S BANK CORPORATE EQUIPMENT REPAIR TRAVEL /MEETINGS 2005 - 6200 13.79
U S BANK CORPORATE LABORATORY LAB SUPPLIES 2007 - 4760 14.15
U S BANK CORPORATE BOARD OF DIR OFFICE SUPPLIES 2019 - 4820 11.87
U S BANK CORPORATE BOARD OF DIR TRAVEL /MEETINGS 2019 - 6200 1,007.69
U S BANK CORPORATE ADMINISTRATION TRAVEL /MEETINGS 2021 - 6200 26.39
U S BANK CORPORATE ADMINISTRATION INCNTV & RCGNTN 2021 - 6621 621.48
U S BANK CORPORATE HUMAN RESOURCES OFFICE SUPPLIES 2022 - 4820 39.50
• 1U S BANK CORPORATE HUMAN RESOURCES TRAVEL /MEETINGS 2022 - 6200 389.41
U S BANK CORPORATE HUMAN RESOURCES DUES /MEMB /CERT 2022 - 6250 117.50
U S BANK CORPORATE HUMAN RESOURCES PERSONNEL EXPENS 2022 - 6670 115.00
U S BANK CORPORATE DIO TRAVEL /MEETINGS 2027 - 6200 948.76
U S BANK CORPORATE DIO - PR EXP- INTERNAL PUB RELATIONS 2027 - 6620 - PREINT 588.31
U S BANK CORPORATE ENGINEERING OFFICE SUPPLIES 2029 - 4820 49.53
U S BANK CORPORATE ENGINEERING TRAVEL /MEETINGS 2029 - 6200 211.73
U S BANK CORPORATE INFORMATION SYS TRAVEL /MEETINGS 2037 - 6200 37.89
U S BANK CORPORATE CUSTOMER SERVICE OFFICE SUPPLIES 2038 - 4820 448.78
U S BANK CORPORATE CUSTOMER SERVICE TRAVEL /MEETINGS 2038 - 6200 227.41
U S BANK CORPORATE FINANCE OFFICE SUPPLIES 2039 - 4820 13.99
U S BANK CORPORATE FINANCE TRAVEL /MEETINGS 2039 - 6200 108.87
Check Total: 8.857,32 AP- 00081425 MW
UNITED RENTALS INC EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 831.42
Check Total: 831.42 AP- 00081426 MW
UNIVERSAL HEALTH NETWORK SELF FUNDED INS PPO FEE 3000 - 6742 403.65
Check Total: 403.65 AP- 00081427 MW
User: THERESA
Report: OH_PMT_CLAIM S_BK
Page: 10
Current Date: 01/25/2012
Current Time: 16:33:46
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Um
USA BLUE BOOK UNDERGROUND REP PIPE /CVRS /MHLS 1001 - 6052 316.71
Check Total: 316.71 AP- 00081428 MW
VOLTL, JULIE CUSTOMER SERVICE TRAVEL /MEETINGS 1038 - 6200 56.06
VOLTL, JULIE CUSTOMER SERVICE TRAVEL /MEETINGS 2038 - 6200 56.05
Check Total: 112.11 AP- 00081429 MW
WAXIE SANITARY SUPPLY GEN & ADMIN SHOP SUPPLY INV 1000 - 0421 3.59
WAXIE SANITARY SUPPLY GEN & ADMIN JAN IT /SUPPLY INV 1000 - 0422 652.18
Check Total: 655.77 AP- 00081430 MW
WECO INDUSTRIES INC UNDERGROUND REP INFILTRTN /INFLOW 1001 - 6055 293.36
Check Total: 293.36 AP- 00081431 MW
WEDCO INC ELECTRICAL SHOP BUILDINGS 1003 - 6041 304.47
WEDCO INC EQUIPMENT REP GENERATORS 1005 - 6013 92.91
Check Total: 397.38 AP- 00081432 MW
WHALEN, CHRIS ADMINISTRATION TRAVEL /MEETINGS 1021 - 6200 18.87
WHALEN, CHRIS ADMINISTRATION TRAVEL /MEETINGS 2021 -6200 18.87
Check Total: 37.74 AP- 00081433 MW
'WILLIAM A DOWNEY OD INC PUMPS SAFETY /EQUIP /PHY 2002 - 6075 380.00
Check Total: 380.00 AP-00081434 MW
WOLTERS KLUWER LAW FINANCE SUBSCRIPTIONS 1039 - 4830 131.42
WOLTERS KLUWER LAW FINANCE SUBSCRIPTIONS 2039 - 4830 131.42
Check Total: 262.84 AP- 00081435 MW
ZEE MEDICAL INC GEN & ADMIN SAFETY /EQUIP /PHY 1000 - 6075 205.64
ZEE MEDICAL INC GEN & ADMIN SAFETY /EQUIP /PHY 2000 - 6075 205.63
1
co
Check Total: 411.27 AP-0008I436 MW
Grand Total: 714,848.86
User: THERESA
Report: OH_PMT_CLAIMS_B K
Page: 11
Current Date: 01/25/2012
Current Time: 16:33:46
South Tahoe
Public Utility District
General Manager
Richard H. Solhrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
i
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 10a
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Conference with Labor Negotiators
REQUESTED BOARD ACTION: Direct negotiators
DISCUSSION: Pursuant to Section 54957(a) of the California Government Code/
Conference with Labor Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer
Employee Organization: Management Unit
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES itedi NO
CHIEF FINANCIAL OFFICER: YES NO
-19-
youth Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
J
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 10b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Conference with Labor Negotiators
REQUESTED BOARD ACTION: Direct negotiators
DISCUSSION: Pursuant to Section 54957(a) of the California Government Code/
Conference with Labor Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer,
Employee Organization: Stationary Engineers, Local 39
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES ai NO
CHIEF FINANCIAL OFFICER: YES NO
-21-
CATEGORY: General
South Tahoe
Public Utility District
General Manager
Richard H. Sob-1g
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.etpud.u5
BOARD AGENDA ITEM 10c
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: February 2, 2012
ITEM - PROJECT NAME: Public Employee Evaluation - General Manager
REQUESTED BOARD ACTION: Begin Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position.
Unrepresented Employee Position: General Manager
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES r/eilfl p NO
CHIEF FINANCIAL OFFICER: YES *!1 NO
-23-