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05-03-90MINUTES REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT MAY 3, 1990 The Board of Directors of the South Tahoe Public Utility District met in a regular session, May 7, 1990, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Mason, Directors Walker, Sinclair, Pierini, Onysko STAFF: Baer, Fischer, Mamath, Hydrick, Gilbert, Taylor, B. Eppler, Rieger, Powers, Bonnet, Schnakenberg, Swain, Hoggatt, Schroeder, Cartwright, Schrempp, Bachelder, Attorneys Weidman and Rollston GUESTS: Jim Dipeso/Tahoe Daily Tribune, Dave Huber, John Wynn, Lee Bean, Izzot Tadrous, Steve Rapkin, Keith Klein/City Council, Barbara Klein, Bob Weeteling, Rudy Vogel, Dave Kurtzman, Bill Solley, Chris Thomsen/ Stanford Sierra Camp Steve Rapkin, Attorney for Izzot Tadrous, asked to be added to today's Agenda to review Mr. Tadrous' assessed fee of $12,555.32. Bob Baer requested to add Cold Creek Filter Plant Amendment to the Systech Engineering Contract (Cold Creek Filter Plant Tracer Study). Moved Pierini/Second Sinclair/Passed Unanimously to add the above items to the Action Calendar. None ROLL CALL COMMENTS FROM AUDIENCE CORRECTIONS/ADDITIONS TO AGENDA AND/OR CONSENT CALENDAR CONSENT CALENDAR ST054755 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 2 Moved Pierini/Second Walker/Passed Unanimously to approve the: APPROVAL OF BOARD MINUTES 1) April 11, 1990 Adjourned Regular Board Meeting Minutes; and 2) April 17, 1990 Adjourned Regular Board Meeting Minutes. None REPORT BY BOARD MEMBERS BOARD MEMBER COMMITTEE REPORTS Chairman Mason commended the the Underground Repair crew for the water leak repair work they did in front of Carson/Tahoe Rents. 4/16-18 - 7 Meetings @ varied times with Acting Manager and District employees 4/23/90 - CA Water Pollution Control Association @ Stateline 4/23/90 - 4:00 PM, Tahoe Meadows Homeowners/City Fire Dept. 4/25/90 - TRPA Board Meeting/Well Project Approval 4/26/90 - 3:00 PM, Lahontan Staff/ Luther Pass Spill contain- ment, F.L.L. Tahoe Refuse 4/26&30 - 4:30 PM, Employee Relations Committee w/Underground Repair 5/03/90 - Alpine County Board Chairman & County Council 5/13/90 - Finance Committee met with F.L.L. Representatives PAST MEETINGS Manaqer: Ail items on Agenda. STAFF REPORTS Attorney: Reported he would attend the Lahontan Board Meeting in Lancaster to represent the District on May 10, 1990 on the Luther Pass Spill Con- tainment Project if the Board wished him to do so. He also worked on Schwake matters, Redevelopment Conflicts of Interest, & the Heise Settlement which will be continued to May 21st. ST054756 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - Proqram Manaqers: STAFF REPORTS (Continued) No report. Shop Steward: No report. ITEMS FOR BOARD ACTION A staff report was presented by Tim Rieger. Barbara Klein, representing the Tahoe visitor's Authority, explained her request before the Board and asked for clarification of the violation. Discussion followed. Moved Sinclair/Second Walker/Passed Unanimously to deny a time extension for installation of the backflow device due to public safety consider- ations. Presented by Bob Baer. Director Onysko commented he felt the position should be opened to advertisement to fill the position. He also felt the salary ($30/hr) being considered was too high. Moved Pierini/Second Onysko to defer this item until May 17th to explore the possibility of other candidates for the position. Chairman Mason reminded the Board that the Acting Manager needed immediate help. Director Pierini withdrew his motion. Moved Pierini/Second Onysko/Sinclair Abstained/Passed to defer this item until the May 7th Public Hearing Meeting. REQUEST TO APPEAR BEFORE BOARD: BARBARA KLEIN - APN 27-312-291 (1156 SKI RUN BOULEVARD) ENGINEEERING ASSISTANCE ST054757 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 4 Presented by Rick Hydrick who explained guidelines, quotes, time schedules, and insurance on the project. COLD CREEK FILTER PLANT TRACER STUDY CONTRACT Moved Onysko, Second Pierini/ Passed Unanimously to add $1,080 to the Systech Contract for the Tracer Study. 4:30 PM - Chairman Mason opened the Public Hearing. PUBLIC HEARING: WATER CONSERVATION ORDINANCES Diane Gilbert outlined the proposed Ordinances. She also reviewed the changes to the Ordinances suggested by Directors Sinclair and Pierini. STAFF REPORT Rick Hydrick gave the status of the low-water-use Demonstration Garden which is a joint project with the Community College. Dave Kurtzman objected to having the real estate community enforce the low-flow toilet Ordinance. He suggested a notice be included in the quarterly billing. He also suggested the Board members try the recommended fixtures before the Ordinances are adopted. PUBLIC COMMENTS Keith Klein asked about how demolish- ed buildings would be handled under the proposed Ordinances & if customers on wells would be required to retrofit on the sale of property. Director Pierini said if the property was not on our sewer system, they would not be affected by the Ordinances. Attorney Rollston reviewed enforcement, and awareness techniques that should be available to the public. Director Onysko left for the remainder of the meeting. ST054758 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 5 Bill Solley (Tahoe plumber) advised the Board on the potential problems which may be experienced by the District in homes where there are special fixtures (colors) and unique installation surroundings (tile & linoleum). He also outlined maintenance problems that have occurred with some low-flow-toilets. PUBLIC HEARING (continued) Director Pierini stated he felt there may be some situations when the retrofit would not be cost- effective, but the State of Calif. would make retrofits mandatory by 1/92. Bob Weeteling stated Harrah's had installed low-flow toilets and were having serious maintenance problems with them. He suggested Board members install them first to try them out. Dave Huber/Huber Plumbing said the proposed Ordinances would affect bids on new housing and requested Tahoe's building season be considered when the date for the Ordinances to take affect was established. Director Pierini said the gravity fed low-flow fixtures would cost $50-100/ea. and the pressurized ones start at about $200, but that would be up to the consumer as to which option he chose. He figured a typical house retrofit (including installation) would cost a minimum of $250-$300 per household. Rudy Vogel felt the value of the toilets quoted by Director Pierini were closer to wholesale price than retail price. He asked for a defi- nition of a low precipitation head for a landscape sprinkler system and asked if low precipitation was the only kind the District wanted to use? Rick Hydrick responded and asked Vogel to describe the landscaping problems which occur in the Tahoe area. Mr. Vogel did so; discussion followed. ST054759 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 Yir~inia Huber, representing E1 Dorado County's Environmental Management Department & Community Development Dept., said they sup- ported water conservation and drought mitigation. She also gave views on the three proposed Ordinances: PAGE PUBLIC HEARING (continued) Ordinance 423 - Fully supports it, but felt it should be coordinated with other water purveyors within our District. Ordinance 424 - No objections to water metering, but had problem with the definition of "new con- struction,, on all three proposed ordinances and suggested a cut-off date be used. Ordinance 425 - Concerned how the Ordinance would affect people who were in different stages of con- struction and home remodeling. She said she had talked with the County Plan Checkers & Building Inspectors who informed her the International Assoc. of Plumbing & Mechanical Officials is actively opposing the Calif. legislation which requires the mandatory January, 1992 retrofit for 1.6/gal. low-flow toilets because there were doubts about how effective they were. As the environmental health official, she did not feel the discontinuance of water service as an option was one they would like to see. Director Pierini suggested a ceiling on the amount to spend on a retro- fit may be something the District could incorporate into the Ordinances. BOARD MEMBER COMMENTS Director Sinclair said the Board needed to define who would be responsible for the retrofit costs. 5:30 PM PUBLIC HEARING CLOSED ST054760 .REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE 5:30 PM 5:40 PM Presented by Rick Hydrick. He explained the need for the proposed Resolutions which would adopt the method of assessment. ADJOURNMENT FOR 10-MINUTE BREAK MEETING RESUMED FALLEN LEAF LAKE SEWER IMPROVE- MENT PROJECT, ASSESSMENT DISTRICT 1990-91 Moved Pierini/Second Sinclair/ .0nysko Absent/Passed to Rescind Resolution 2518 by Adoption of Resolution 2521; Adopt Resolution 2522 preliminarily approving Engineer's report, appointing time and place of hearing protests and directing notice thereof, and describing proposed boundaries of assessment District and describing proposed boundaries of assessment district and directing filing of boundary map. Steve Rapkin, representing Izzat Tadrous, gave the history of this account and asked the Board to waive the assessed fee of $12,555.32 against the Hong Kong Kitchen. REQUEST TO APPEAR BEFORE BOARD: IZZAT TADROUS AND STEVE RAPKIN Mr. Rapkin also responded to questions from the Directors about the past and present situation at the business, and stated the tables had been removed. The Board reviewed the manner in which the fees were assessed. Moved Pierini/Second Sinclair/ Qnysko Absent/Passed to offer relief under the Ordinance for the Assessment fee in the amount of $12,555.32 contingent on payment of $300 for staff time involved with this matter. ST054761 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 8 Moved Perini/Second Sinclair/ Onysko Absent/Passed to approve payment in the amount of $433,605.88. (This amount excluded check #03672/ $15,781.12 and #03696/$1,423.17). PAYMENT OF CLAIMS Presented by Tim Rieger. Moved Pierini/Second Walker/Onyskn Absent/Passed to Approve Water Disconnection Procedures for failure to Install Backflow Assembly on APN 31-072-021, 2540 Lake Tahoe Blvd. TWO-WEEK DISCONNECTION PROCEDURES IN ACCORDANCE WITH ORDINANCE 394 Presented by John Cartwright. Moved Pierini/Second Walker/Onysko Absent/Mason Abstained*/Passed to authorize staff to proceed with water and/or sewer disconnection procedures for the accounts presented to Board this date. This list of accounts becomes a part of these minutes as Attachment 1. *Due to a conflict of interest on one (1) of the accounts). DISCONNECTION PROCEDURES FOR DELINQUENT ACCOUNTS: ORDINANCE 373 AND 374 Presented by Gary Schnakenberg. He reviewed the bids for this project and recommended awarding the bid to Beylik Drilling, Inc. MIDDLE SCHOOL WELL & BIJOU SCHOOL WELL CONSTRUCTION Moved Pierini/Second Walker/Onysko Absent/Passed to Award Bid 89-90-19 to Beylik Drilling, Inc. for an amount not to exceed $279,100.00. Presented by Bob Baer who explained the Carollo Master Grant Agreement and audited overhead rate condi- tions and responded to questions from Board members. He said $5,000 would cover submittal of Change Orders to the Corps of Engineers and $1,085 was for the overhead rate adjustment in accordance with the Master Grant Agreement. HARVEY PLACE DAM & IRRIGATION WORKS, CONTRACT 5: ENGINEERING SERVICES Moved Pierini/Second Walker/Onysko Absent/Passed to Authorize Carollo Engineer's Task Order 4G/Amendment 2 to increase the limit by $6,085 for a revised total of $1,773,518. ST054762 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 9 Presented by Bob Baer who re- quested a Workshop to help staff better understand the design intent of these projects. PLANT EXPANSION, LUTHER PASS SPILL CONTAINMENT & ERB SEALING PROJECTS WORKSHOP Moved Sinclair/Second Walker/Onysko Absent/Passed to set a Workshop Session to include Operations and Maintenance Staff for May 15, 1990 @ 4:00 PM with Design Consultant & Management Staff. Presented by Rick Hydrick who re- quested the Board set a time and date for a Public Hearing on this matter. STATE HEALTH SERVICES WELL VARIANCE: COLLEGE, JULIE, GARDNER MT. & TATA LANE WELLS Moved Sinclair/Second Pierini/ Onysko Absent/Passed to set a Time and Date for a Public Hearing To Meet Law Requirements to Acquire Variance, June 7, 1990 @ 4:30 PM. Presented by Attorney Weidman. Attorney Weidman reviewed the need for Grant Eligibility Assistance from the legal firm of Zorc, Rissetto, Weaver & Rosen for submittal to the State Water Resources Control Board. GRANT ELIGIBILITY ASSISTANCE: PLANT MODIFICATION HARVEY PLACE DAM AND ERB PROJECTS Moved Sinclair/Second Pierini/Onysko Absent/passed to Authorize an addi- tional, not to exceed amount of $12,500, for Special Legal Counsel on Final Step-3 ATA Budget & ERB budget. Presented by Barrie Fischer. Director Sinclair suggested it was unrealistic not to have a contingency fund and wanted a surcharge of $24.00 for each household ($9.00/water and $15.00/sewer) ending in either 1, 2, or 3 years. 1990 SEWER & WATER ENTERPRISE FUND BUDGETS Director Pierini felt a surcharge was the same as a rate increase. A lengthy discussion/question/answer session followed. Moved Pierini/Second Sinclair/Onysko Absent/Passed to defer this item to the 5/7/90 Board meeting. ST054763 REGULAR BOARD MEETING MINUTES - MAY 3, 1990 PAGE - 10 5/04/90 - 10:00 AM, EDWPA @ SLT NOTICE OF FUTURE MEETINGS Council Chambers 5/07/90 - 7:00 PM, Public Hearing/ Water Conservation Ordinance 5/08/90 - 4:30 PM, Employee Relations Committee w/Underground Repair 5/09/90 - ACWA Conference @ So. Lake Tahoe 5/10/90 - Lahontan Board Meeting @ Lancaster 5/11-12 - CASA @ Dana Point 5/15/90 - 11:30 AM, Alpine County Board of Supervisors @ Markleeville 5/15/90 - 4:00 PM, Workshop on Projects with Operations & Maintenance, Mgmt. Staff and Design Consultant 5/17/90 - 4:00 PM, Regular Board Mtg. 6:35 PM Director Pierini stated he had to leave the meeting due to a previous commitment. 6:40 PM ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9 (a) (b) and (c): South Tahoe PUD vs Melvin Schwake Jr., et al; 6:45PM RECONVENE TO REGULAR SESSION No Board Action. This item was continued to the 5/7/90 Adjourned Board meeting. ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION: SCHWAKE PROPERTY CONDEMNATION RESOLUTION 6:55 PM ADJOURNMENT TO 5/7/90 @ 7:00 PM CITY COUNCIL CHAMBERS ROBERT MASON, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST054764 MAY 3, 1990 Board Meeting Minutes - Attachment 1 ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS AT MAY 3, 1990 BOARD MEETING ITEM ACCOUNT # 18-240-022 NAME Lorraine Rivers SERVICE ADDRESS PROPERTY TYPE 56 Spring Cr. SFD AMOUNT DUE $476.77 2. 21-391-091 Jean D. Houston 580 Fallen Leaf SFD 476.77 3. 22-132-101 Darrell Castruita 2214 Texas SFD 374.40 4. 23-362-201 Karl Young 2224 Helen Duplex 446.34 5. 23-782-121 Steve Cooper 921 Lapham SFD 366.34 6. 25-872-111 Charles Keeton 1796 Nadowa SFD 729.80 7. 27-151-221 Delores Ramsey 3678 Larch 6-plex 528.08 ? 27-341-171 9. 29-352-061 Richard Dewhurst William Neads 3533 Deer Ln. SFD 1036 Moss Rd. 7-plex 364.63 518.07 10. 31-141-081 Susan Abrams 2487 Knox Ave. Duplex 433.94 11. 31-256-071 Imad Kandela 2601 Sussex 4-plex 433.55 12. 32-201-151 &161 Warren Kerry 1227 Emerald Bay Motel 580.55 13. 32-242-191 Dick Yaghlegian 1168 Tata Ln. 4-plex 402.96 14. 32-283-281 Harry Lewis 1901 'F' St. SFD 464.70 ST054765 Date: BOARD MEETING ~HONE NUHBER: GUEST SIGN-IN SHEET: (please print) NAME. ADDRESS: .591 '.,3 ST054766 NOTE: COMPLETION OF THE ABOVE INFOR~tATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE.