11-15-90MINUTES
REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
NOVEMBER 15, 1990
The Board of Directors of the South Tahoe Public Utility District met
in a regular session, November 15, 1990, 4:00 PM, City Council
Chambers, 1900 Lake Tahoe Boulevard.
BOARD OF DIRECTORS:
Chairman Mason, Directors Onysko,
Pierini, Sinclair (One seat vacant).
ROLL CALL
STAFF;
Manager Baer, Solbrig, Fischer,
Mamath, Gilbert, Brown, Rieger,
Eddy, B. Eppler, Hoggatt, Swain,
Hydrick, Attorney Weidman
GUESTS:
Mary Lou & Barney Mosbacher,
Mauro Capone, John Wynn,
Tye Baldwin, J.C. Griffith,
Tim Willis/Tahoe Daily Tribune,
Malcom Pribyl, Bert Cherry,
T. Johnson, Keith Klein/City
Council, Kerry Miller/City Manager,
David Kerry, Melvin Springmeyer
None
COMMENTS FROM AUDIENCE
This item was presented & discussed
at the November 12, 1990 Workshop.
REQUEST TO APPEAR BEFORE BOARD:
J.C. GRIFFITH
Moved Onysko/Second Sinclair/Passed
to approve partial transfer of 3 of
6 sewer units from APN 27-161-26
after completion of remodeling.
Manager Baer requested Action Item
6/Indian Creek Reservoir Storage -
Aqueduct I be deferred.
CORRECTIONS/ADDITIONS TO AGENDA
OR CONSENT CALENDAR
Director Pierini questioned the
reason for deferral of this item.
Manager Baer said he felt it would
be best if the Aqueduct I staff
came before the Board and presented
their requests.
REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 1990
PAGE - 2
Director Pierini said no staff or
legal time should be spent on this
item.
CORRECTIONS/ADDITIONS TO AGENDA
OR CONSENT CALENDAR (Continued)
Attorney Weidman added an Executive
Session/HDR Claim.
Director Onysko requested an Execu-
tive Session/Personnel Matter.
Director Sinclair suggested a tempo-
rary Personnel Committee be estab-
ished. He feels the Committee should
pursue having a study done to evaluate
the District's assignment of positions,
salaries and promotions.
Moved Onysko/Second Pierini/Passed
to approve corrections/additions
to Agenda and to hold an Executive
Session for two items.
Director Pierini wanted clarifi-
cation of Consent Item 6/Sierra
Pacific Power Co. Easement/Land
Acquired from U.S.F.S.
CONSENT CALENDAR
Attorney Weidman responded.
It was decided to defer this item
until clarification of land owner-
ship and fee title was available.
Moved Onysko/Second Pierini/Passed
to delete Consent Item 6.
Moved Onysko/Second Pierini/Passed
to approve the following Consent
Items:
1)
Approved Board Meeting Minutes
of:
October 4, 1990/Regular Mtg.
October 18, 1990/Regular Mtg.
October 24, 1990/Special Mtg.
October 29, 1990/Special Mtg.
November 1, 1990/Special Mtg.
2)
Authorized staff to implement
two-week sewer disconnection
procedures on APN 27-352-051 for
non-payment of one reported sewer
unit.
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REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 1990
3) Authorized staff to implement
two-week water disconnection
procedures on APN 26-050-020,
ANP 25-010-213, APN 25-010-210
and APN 25-010-212 for failure
to complete backflow testing.
4)
5)
6)
Authorized an additional $2,653
for a total repair cost of
$27,659 + tax and shipping to
Byron-Jackson Pump/Luther Pass
Pump Station - Pump #3.
Approved Charles Butts Constru-
ction Change Order No. 4 reducing
the contract amount by $5,735.76
and adding a 7-day time extension/
Fallen Leaf Lake Sewer Collection
System Improvements Project.
Approved going to bid for water
meters and related inventory.
Director Pierini reported the
Finance Comittee met to discuss
various issues: Staff overtime,
service charges on non-active
sewer units & permits, District's
transfer ordinance, & Ken Schroeder,s
Underground Tank Report.
Director Sinclair stated he &
Barrie Fischer would go to
Placerville for a meeting re-
garding the charges proposed by
the E1 Dorado Board of Supervisors.
Directors Sinclair and Pierin~
voiced their views regarding this
issue.
PAGE - 3
~ONSENT CALENDAR (Continued)
BOARD MEMBER COMMITTEE REPORTS
ITEMS FOR BOARD ACTION
Attorney Weidman reviewed the
selection process for filling
the Board Vacancy.
Director Pierini reviewed the
Board's reasons for choosing to
appoint a person to fill the
Director-at-Large No. 3 Vacancy
as opposed to holding a District-
wide election and the estimated
associated costs. He also reviewed
the time restrictions imposed by
law for filling the position.
BOARD MEMBER SELRCTION
REGULAR BOARD MEETING MINUTES - NOVEMBER 15 1990
Chairman Mason explained the
voting procedures to the Board
members - The first ballot should
have 0-3 names nominated; the
second ballot should nominate
one person.
BOARD MEMBER SET,~
The first ballot was:
Mary Lou Mosbacher)
Kerry David )
Malcom Pribyl
Douglas Thomas
Mauro Capone
Kerry David
) - LOU PIERINI
)
)
) - BOB MASON
Mary Lou Mosbacher)
Kerry David ) - NAT SINCLAIR
Mary Lou Mosbacher) - STEVE ONYSKO
The 9econd (and last) ballot was:
Mary Lou Mosbacher) - LOU PIERINI
Kerry David ) - BOB MASON
Mary Lou Mosbacher) - NAT SINCLAIR
Mary Lou Mosbacher) - STEVE ONYSKO
Moved Onysko/Second Sinclair/Passed
to appoint Mary Lou Mosbacher as
the new Board Member to fill
Director-at-Large No. 3 Vacancy.
Chairman Mason thanked all those
who applied for the Board position
and said he was overwhelmed with
the quality of people who had
applied.
Presented by Bob Eppler.
Director Sinclair left the dias
due to a conflict of interest on
this matter.
SEWER CONNECTION FEE REFUND
Director Pierini explained the
refund is complying with the
District,s ordinance. He said
there were others in the community
who held similar sewer permits and
were entitled to the same refund if
they requested it.
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REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 1990 PAGE - 5
Moved Pierini/Second Onysko
Sinclair Abstained/Passed to
approve refund for 104 sewer
units assigned to Lakeview
Development Corp. in the
approximate amount of $207,000.
SEWER CONNECTION FEE REFUND
(Continued)
Presented by Chairman Mason.
The Board directed the Clerk of
the Board to arrange a time/date
with th candidates for interviews
within the parameters of December
4,5, & 6th or 10-14th with a 2-hour
time slot for each interview.
ASSISTANT TO LEGAL COUNSEL:
SELECT TIME/DATE FOR INTERVIEWS
Questions to be asked the candi-
dates were discussed. It was the
consensus of the Board not to send
a list of questions in advance.
No Board Action.
Presented by Linda Brown.
Carol Swain and Linda Brown
answered questions from Director
Onysko regarding the microcomputer
system.
PURCHASE OF AUTO ANALYZER AND
BLOCK DIGESTER
It was decided to defer the micro-
computer purchase (Agenda Item 4C)
until further information from the
Lab Director could be obtained.
Moved Pierini/Second Sinclair/Passed
to authorize the following:
A) Reject Bids No. 90-91-08/A,
A-Alternate, B-Alternate, and Optional;
B) Acc'ept lowest bidder, 90-91-08B
Lachet Instruments, for a new AE 200
Dual Channel analyzer System for
$43,001.15; and
D) Authorize purchase from Scientific
Instruments for a Block Digester and
extra parts for $4,450.
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REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 1990
PAGE - 6
Presented by Jim Hoggatt and
Carol Swain who answered questions
from Director Onysko regarding cost,
reliability and use of the lap top
computers.
FALLEN LEAF LAKE FLOW MONITORING
EQUIPMENT
Moved Sinclair/Second Onysko/Passed
to approve purchase of flow meters
and lap top computer with the under-
standing staff will look into a less
expensive model computer with the
Operations Committee; the total'cost
of all items not to exceed $17,405
plus tax and shipping.
Presented by Richard Solbrig who
reviewed the revisions requested
by Board members at the Workshop
Meeting from the version submitted
by staff.
CONSULTANT PROCUREMENT POLICY
A lengthy discussion followed.
Additional changes were made to
the policy by Board members.
Moved Sinclair/Second Pierini/
Passed to adopt the policy with
changes as noted by the various
Board members. (Final version of
the policy is attached and becomes
a part of the minutes by reference
herein).
Presented by Richard Solbrig who
explained the differences between
his proposal and the one Director
Onysko had submitted. He stated
Director Onysko's proposal called
for the environmental work to be
done by the Engineer rather than
by the District.
TAHOE KEYS FORCE MAIN/DESIGN OF
SEWER FORCE MAIN EXTENSION AND
SLIP LINING EXISTING SEWER:
REQUEST FOR PROPOSALS
Director Onysko stated the reasons
why he felt the environmental work
should be under the Engineer. He
said he would like to try it this
way at least once and noted the
past experience of a water district
in the basin who had a project
designed by an engineering firm out
of the basin whose design was un-
buildable because of TRPA constraints.
ST054576
REGULAR BOARD MEETING MINUTES - NOVEMBER 15, 1990 PAGE - 7
Solbrig voiced his concerns about
an Engineering firm making the
selection of the firm doing the
environmental work. He felt the
permit application (environmental
work) was a non-engineering
function & really had to do with
prior experience with TRPA and
knowledge of Tahoe Basin regulations.
TAHOE KEYS FORCE MAIN/DESIGN OF
SEWER FORCE MAIN EXTENSION AND
SLIP LINING EXISTING SEWER:
REQUEST FOR PROPOSALS
Director Sinclair felt the mitiga-
tion fees might be less if the
engineering firm was responsible
for the selection of the firm to
complete the environmental work.
Moved Onysko/Second Sinclair/
Passed to authorize the Request
for Proposals for Engineering
Services in the exact form
submitted by Director Onysko.
Moved Pierini/Second Onysko/Passed
to approve payment in the amount of
$793,456.91.
PAYMENT OF CLAIMS
11/16/90 - 9:30 AM, US District
Court/Schwake Water
Rights Transfer
12/03/90 - 4:00 PM, Regular Board Mtg.
(Public Meeting)
12/06/90 - 4:00 PM, Regular Board Mtg.
(Public Meeting)
12/07/90 - 10:00 AM, EDWPA @ SLT
City Council Chambers
NOTICE OF FUTURE MEETINGS
5:30 PM
ADJOURNMENT TO EXECUTIVE SESSION
Pursuant to Government Code
Section 54945.8 and 54956.9(a),
(c)4/South Tahoe PUD vs. HDR and
54957/Personnel Matters.
6:02 PM
RECONVENE TO REGULAR SESSION
None
ACTION ON ITEMS DISCUSSED DURING
EXECUTIVE SESSION
6:02 pm
ATTEST:
ADJOURNMENT
ROBERT MASON, CHAIRMAN OF THE BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
PAT A. MAMATH, CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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CONSULTANT PROCUREMENT GUIDELINE
Fee Size
$0 to staff
authorization
(list 2)
Staff
authorization
to $10,000
(list 3)
Over $10,000
(list 3)
Involvement
Staff
Approval of
Board of
Directors
Approval of
Board of
Directors
Procedure
Staff contact of consultant
on pre-approved list 1
Staff contact of consultant
on pre-approved list 1
Formal RFP sent out to all on
District's list 1, plus
advertisement in Tahoe Daily
Tribune
2
3
LISTS
List of companies which are qualified in type of work to be
done, and who can provide adequate insurance as requested.
Staff authorization level currrently $0 to $4,000
Subject to increase if staff authorization is increased.
Lists initially established from informal contacts, and advertisement
in Tahoe Daily Tribune and Sacramento Bee, and approved by Board of
Directors.
Note: Consultant selection based upon "demonstrated competence and
professional qualifications"
Adopted by the Board of Directors November 15, 1990/Regular Board Meeting.
ll-16-90/rhs
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BOARD MEETING
~HONE NUI.1BER:
GUEST SIGN-IN SHEET: (please print)
NAME:
ADDRESS:
-- ST054579
NOTE: COMPLETTOH OF THE ABOVE TNFOi~L~T'I-OH TS VOT,UNT~RY AND HOT A
PRECONDITION FOR ATTENDANCE.