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02-16-12SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbrig, General Manager Paul Sciuto, Assistant General Manager Eric W. Schafer, President Chris Cefalu, Director BOARD MEMBERS James R. Jones, Vice President Randy Vogelgesanp, Director Kelly Sheehan, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 16, 2012 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, February 16, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Schafer, Directors Jones, Vogelgesang, Sheehan. Director Cefalu was absent. STAFF: Solbrig, Sharp, Sciuto, Hughes, Hoggatt, C. Skelly, Hammond, Cuevas, Whalen, C. Stanley, Ryan, Rasmussen, Curtis, Bledsoe, Thiel, Nolan, Schlange, Morse, Johnson, VanGorden, Eidam, Henderson, Powers, Lazaro, W. Stanley, Dolan, Schrauben, Swain, Torney, Cullen, Sherman, Bartlett, Maro, Attorney Herrema ROLL CALL Moved Jones / Second Vogelgesang / Cefalu Absent / Passed CONSENT CALENDAR to approve the Consent Calendar as submitted: a. Temporary Employee for Human Resources Department - Approved hiring a temporary employee in the HR Department in an amount not to exceed $16,000; b. Ordinance No. 539 -12: Administrative Code - Enacted Ordinance No. 539 -12 which incorporates the updates and revised Administrative Code; c. Approved Regular Board Meeting Minutes: January 19, 2012; REGULAR BOARD MEETING MINUTES - FEBRUARY 16, 2012 PAGE - 2 d. Approved Special Board Meeting Minutes: January 30, 2012; CONSENT CALENDAR (continued) e. Approved Regular Board Meeting Minutes: February 2, 2012. ITEMS FOR BOARD ACTION Jim Hoggatt gave an update on the activities underway to add- MANHOLE & SEWER LINE ress the emergency situation. Tom Haen Company was the lowest PROTECTION OFF of three bids, in the amount of $187,210. Staff is in the process of COUNTRY CLUB NEAR obtaining necessary permits, and have encountered some UPPER TRUCKEE RIVER difficulties. Tom Haen Company is ready to mobilize and begin repair work as soon as the permitting problems have been resolved. Hoggatt stated the amount of the original task order will likely be exceeded due to the permitting problems. Moved Vogelgesang / Second Jones / Cefalu Absent / Passed to continue the emergency action declared on January 5, 2012. Nancy Hussmann explained the changes to the Plan Document. The main change is that due to Health Care Reform legislation, all dollar annual limits on essential services must be eliminated, therefore the updated plan changes the physical therapy annual maximum dollar amount per calendar year to a limit on the number of visits that are allowed. The new 10 visits allowed for physical therapy per calendar year is based on the average cost of a physical therapy claim, to equate to the previous dollar limit. Language was also added to reflect the District's carve -out policy for transplant insurance. Moved Jones / Second Sheehan / Cefalu Absent / Passed to approve updated language for Plan Document effective retroactive to January 1, 2012. Moved Vogelgesang / Second Jones / Cefalu Absent / Passed to approve payment in the amount of $1,233,570.32. Construction Manager, Jim Hoggatt, will retire from the District in March after serving with distinction since 1987 on a myriad of District infrastructure projects. A PowerPoint slide show depicting special moments in his career was shown, and Richard Solbrig read a resolution in his honor. 2:30 - 2:45 P.M. Water and Wastewater Operations Committee: The committee met February 14. Minutes of the meeting are available upon request. Topics of discussion included the Diamond Valley Ranch irrigation project and the fact that it might have to be postponed due to budget reductions. PLAN DOCUMENT UPDATE FOR THE SELF - INSURED MEDICAL PLAN PAYMENT OF CLAIMS RESOLUTION 2905 -12: HONORING JIMMIE RAY HOGGATT FOR TWENTY - FIVE YEARS OF OUTSTANDING SERVICE MEETING BREAK STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - FEBRUARY 16, 2012 PAGE - 3 Director Schafer reported he received documentation and verbal input from Board members concerning their future training and travel requests. He will submit the information for consideration and inclusion in the 2012 -13 budget. BOARD MEMBER REPORT Directors Jones reported he, along with Director Sheehan, attend- EL DORADO COUNTY ed the February 8 meeting of the water agency. He reported: on WATER AGENCY REPORT changes made to the Board's structure, that agency staff will travel to Washington as part of the ACWA delegation, and that more lenient changes that were made to the purveyor grant pro- gram. President Schafer acknowledged Board members and staff who worked to develop procedures and processes that help purveyors achieve more benefits from the agency than in the past. Richard Solbrig reported on three items: 1) He attended a recent fire -side chat hosted by TRPA (Tahoe Regional Planning Agency) re: their role in the future of the Tahoe Basin. 2) The USFS (United States Forest Service) grant partnership achieved a $900,000 grant, of which the District will receive $400,000 for waterline projects. Director Jones pointed out that much of this success was due to the continued relationships the District maintains with its legislative contacts. 3) Staff met with City representatives to discuss the dissolution of the redevelopment agency. The District will have a seat on the oversite successor agency that was created as required by the legislation. This item will be included on the March 15 Board agenda for the Board to determine who the District's represent - tative will be. Legal Counsel: Brad Herrema gave an update on the Yorba Linda inverse condemnation case. Since they did not prevail on the recent motion they filed, the trial date has been reset for May. 3:15 - 3:30 P.M. GENERAL MANAGER REPORTS STAFF REPORT ADJOURNMENT TO CLOSED SESSION AND RECONVENED TO OPEN SESSION ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer Employee Organization: Management Unit No reportable Board action was taken. REGULAR BOARD MEETING MINUTES - FEBRUARY 16, 2012 PAGE - 4 b. Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer Employee Organization: Stationary Engineers No reportable Board action was taken. 3:30 P.M. ATTEST: Kat y Sharp Plerk of the Board South Tahoe Public Utility District ADJOURNMENT Eric W. Schafer, oa % President South Tahoe Public Utility District DATE: BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.