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09-20-90MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 20, 1990 The Board of Directors of the South Tahoe Public Utility District met in a regular session, September 20, 1990, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Mason, Directors Onysko Sinclair, Pierini, (Director Walker Absent) ROLL CALL STAFF: Baer, Fischer, Mamath, McGhee, Schnakenberg, Taylor, Miller, Rieger, Hoggatt, R. Johnson, Attorney Weidman GUESTS: Andy Hauge/Harland Bartholomew, Richard Solbrig/Carollo Engineers, Darrell McCrory, Marjorie Springmeyer, Keith Klein/City Council Jim Dipeso/Tahoe Daily Tribune Brian Walters & Bill Hicks/Walters Engineering, Mary Lou Mosbacher Marjorie Springmeyer read an article from the Tahoe/Sierra Tribune dated 5/21/59 about the District considering going into the garbage business. COMMENTS FROM AUDIENCE Chairman Mason presented a cash award to Ross Johnson for his suggestion to discontinue use of the #3 water pump. His suggestion will save the District the operation and maintenance costs of the pumps. EMPLOYEE RECOGNITION Dale Sare requested this item be deferred. REQUEST TO APPEAR BEFORE BOARD: DALE SARE - REPRESENTING DAVID MCGRAW Manager Baer requested the following items be added to the Agenda: CORRECTIONS/ADDITIONS TO AGENDA AND CONSENT CALENDAR 1) 2) Luther Pass Pump Station Engineering Assistance; and The Production Well at Middle School. ST054621 REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 1990 PAGE - 2 Director Pierini requestd Consent Item No. 3/Sunset Well be moved to the Action Calendar. CORRECTIONS/ADDITIONS TO AGENDA AND CONSENT CALENDAR (Continued) Moved Pierini/Second Sinclair/ Walker Absent/Passed to approve additions/corrections to Agenda and Consent Calendar. Moved Onysko/Second Pierini/ Walker Absent/Passed to approve Consent Calendar as amended: CONSENT CALENDAR 1) Authorized two-week water disconnection proceedings at 3121 Harrison (APN 26-086-061) in accordance with Ordinance No. 394. 2) Accepted Closeout Agreement and Release of Claims with David E. McKenzie and Authorized Filing Project Notice of Completion. None BOARD MEMBER COMMITTEE REPORTS ITEMS FOR BOARD ACTION Presented by Dorothy McGhee. A) Moved Onysko/Second Pierini/ Walker Absent/Passed to select Carollo Engineers as Facility Engineer for the project. B) McGhee answered questions from Director Pierini regarding environmental documentation and the need for full EIR/EIS. She and John Weidman also responded to questions regarding the emer- gency power alternatives, gas-fired pumps, gas-fired electrical genera- tors, fixed fees/time & material fees. Director Pierini stated he was relying on staff's recommendation that they had covered all bases on this issue and we would not have some change orders popping up down the road for variables that were not addressed under this proposal that would cost the District additional money. EMERGENCY PUMPING AND STORAGE IMPLEMENTATION A) Select Facility Engineer B) Select an Environmental Consultant ST054622 REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 1990 PAGE - 3 Andy Mauge/Harland Bartholomew reviewed the scope of work and EMERGENCY PUMPING AND STORAGE IMPLEMENTATION (Continued) related alternatives under his proposal. Director Pierini questioned the selection of a site for the ERB under consideration. B) Moved Pierini/Second Sinclair/ Walker Absent/Passed to select Harland Bartholomew & Associates as the Enviornmental Consultant for the project. Director Pierini requested with- drawal of Invoice #05066 - Kronick/ Moskovitz/Tiedemann & Girard in the amount of $10,929.76. PAYMENT OF CLAIMS Moved Pierini/Second Onysko/Walker Absent/Passed to approve payment in the amount of $807,993.51 which reflected the decrease of $10,929.76 from the original Payment of Claims Request. Presented by Manager Baer. LUTHER PASS PUMP STATION Brian Walters/Walters Engineering outlined the work to be done on this project and answered questions from Board members. Moved Pierini/Second Sinclair/Walker Absent/Passed to Approve Master Agreement and Task Order No. 1 in an amount not to exceed $20,000 with Walters Engineering. Presented by Bob Baer. Manager Baer stated four applicants for the Assistant Manager/Engineer position had been received. ASSISTANT MANAGER/ENGINEER POSITION Manager Baer recommended Richard Solbrig for the position of Assistant Manager/Engineer. ST054623 REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 1990 PAGE - 4 Presented by Bob Baer. ASSISTANT TO LEGAL COUNSEL Chairman Mason announced the names of the firms/individual attorneys who were selected by Board members to be interviewed. Each Board member submitted 3 names of firms/ individuals they wanted to interview. Chairman Mason announced the names chosen by the Board: 1) Eskind, Neal 2) Rollston, Ken 3) Sare, Dale 4) Driscoll, John Chairman Mason requested Directors Sinclair and Pierini meet & compile a set of questions for the Assistant Legal Counsel interviews. No Board Action. 4:30 PM ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9 (b) 2. (a) , (¢) 4/ Potential Litigation related to Alpine County Project-Contract 5. None ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION 5:00 PM (Director Onysko left the meeting). MEETING BREAK Presented by Gary Schnakenberg, who reviewed recent work (T.V.ing) at the well sites. Ne requested authorization to allow Seebeck & Sons to try to plunge out and un- plug the Middle School Well for an amount not to exceed $11,000. PRODUCTION WELLS: SCHOOL SITE AT MIDDLE Director Pierini stated he was reluctant to have the work done without going out to bid. He asked what staff thought about this method of unplugging the well. Jim Noggatt felt the well would just plug up again because the material plugging it was very fine, while Gary Schnakenberg felt it was worth trying to unplug ST054624 REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 1990 PAGE - 5 considering the amount of money spent at the site already. He said if staff requested bids for the work, it would have to wait until Spring-1991 because it would not be good to clean out the well and then let it sit all winter. Both Schnakenberg and Hoggatt re- sponded to questions from the Board regarding the geologist's opinion and the planned clean-out. PRODUCTION WELLS: AT MIDDLE SCHOOL SITE (Continued) Director Sinclair suggested the District hire a local geologist for future well projects. Director Sinclair made the motion to deny the $11,000 request and have staff obtain the opinion of the geologist whether or not unplug- ging the well with this method would give the District good water. No Second/Motion Dropped. Director Pierini stated no action by the Board would accomplish the same. The Board directed staff to cap the well for now and to put out bids in the Spring of 1991 for the work pro- posed this date. No Board Action, Presented by Gary Schnakenberg. SUNSET WELL SITE Director Pierini stated he felt District staff could complete the work covered by the Change Order for less money. Jim Hoggatt said Haen was required to pay prevailing wage rates where the District was not. Director Pierini questioned staff about the items listed in the Change Order and the related costs including the hourly rates for equipment. Director Pierini stated he was reluctant to approve the Change Order, but hoped in the future District staff could do this type of work either on overtime or on the weekends. Director Mason stated there were not enough crews at the present time to do this. ST054625 REGULAR BOARD MEETING MINUTES - SEPTEMBER 20, 1990 PAGE - 6 Moved Pierini/Second Sinclair/ Onysko & Walker/Absent/Passed to Approve Haen Change Order No. 1 in the amount of $28,050 and to change the job site from Bijou Well to the Sunset Well. SUNSET WELL SITE (Continued) 9/28/90 - 9:00 AM, Special District's Seminar @ North Tahoe 10/1/90 - 4:00 PM, Workshop (Public Meeting) 10/4/90 - 4:00 PM, Regular Board Mtg. (Public Meeting) 10/5/90 - 10:00 AM, EDWPA @ EID FUTURE MEETINGS Manager Baer stated Ken Schroeder had received 8 responses to the RFP's for the sewer work in front of Izzy's (Tahoe Keys Force Main). He proposed staff select 3 appli- cants from the 8, and if the full Board would like to interview those three, it could be done at 1:00 PM - 4:00 PM prior to the 10/1/90 Workshop. Director Pierini wanted to know which staff members would be review- ing the RFP's. He also wanted to leave the option open for the Board to add names to the list for inter- view. Manager Baer said the engine- ering firms to be interviewed needed at least one week to prepare. Director Pierini said he would be willing to submit the review to the Operations Committee. 5:55 PM ADJOURNMENT ROBERT MASON, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST054626 Date: BOARD MEETING ~HONE NUI.1BER: GUEST SIGN-IN SHEET: (please print) NAME: ADDRESS: ST054627 NOTE: COMPLETION OF THE ABOVE INFO~TION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE.