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09-06-90MINUTES REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 6, 1990 The Board of Directors of the South Tahoe Public Utility District met in a regular session, September 6, 1990, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Mason/Directors Onysko, Pierini, Sinclair (Director Walker Absent) ROLL CALL STAFF: Manager Baer, Fischer, Mamath, B. Eppler, G. Eppler, Miller, McGhee, Hrbacek, Schroeder, Gilbert, Brown, Hoggatt, Schnakenberg, Swain, Taylor, Sills, Hydrick, Powers GUESTS: John McDougall, Melvin Springmeyer, Mary Lou Mosbacher, Aline Griffis, Debra Howard, Ann Taylor, F. Schwake, Keith Klein/City of S.L.T. None COMMENTS FROM AUDIENCE Director Onysko requested Consent Item 5 and 9 be moved to the Action Calendar; Director Pierini requested Consent Item 10 and 11 be moved to the Action Calendar. CORRECTIOINS/ADDITONS TO AGENDA OR CONSENT CALENDAR Moved Sinclair/Second Pierini/ Walker Absent/Passed to approve corrections/additions to Agenda and Consent Calendar. Moved Pierini/Second Sinclair/ Walker Absent/Passed to approve Consent Calendar as amended: CONSENT CALENDAR 1) Approved Regular Board Meeting Minutes of: August 2, 1990 August 13, 1990 ST054628 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 2 2) Authorized Implementation of Two-Week Water Discon- nection Procedures at Elks Lodge/209 Property (APN-33-191-051) in Accordance with Ordinance 394; CONSENT CALENDAR (Continued) 3) Authorized Filing Notice of Completion/Equipment Demolition and Carbon Removal Project; 4) Approved Change in Plan With Principle Insurance Company/ Management Medical Insurance Plan; 5) Authorized Going to Bid/Lab Equipment: Auto Analyzer; 6) Adopted Ordinance 429/Bidding Procedures; and 7) Accepted Sole Bid from WECO Industries in the amount of $84,210.54/Hydro Truck Purchase. Director Sinclair stated he felt the reliability of the Luther Pass Pump Station was a serious problem and should be the District's top priority. BOARD MEMBER COMMITTEE REPORTS Director Pierini reported the Finance Committee had met and is seriously looking at money spent on wells. Director Onysko requested a report from John Bonnet and Rick Hydrick summarizing the crew members who have gone to classes/conferences/seminars, the money spent, and how participants are chosen. 8/15/90 - CASA 8/21/90 - District BBQ/Picnic 8/22/90 - Finance Committee/Manage- ment Employees 8/22 & 29 - Tahoe Basin Water Rights and Snowmaking w/STPUD, TCPUD @ SWRCB/Sacramento 8/30/90 - Heavenly Valley Ski Area - Water Supply for 1990-91 Ski Season 8/30/90 - Operations Committee - Luther Pass Pump Station Soils Investigation RFP's PAST MEETINGS ST054629 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 3 Attorney: Attorney Weidman reported: STAFF REPORTS 1) He had attended the CASA Attorney's Commmittee Meeting; 2) He was working with Richard Solbrig on the Contract No. 1 (Alta Pacific) claim; 3) He was working on a response to a Request from the Attorney General to restore a person at Luther Pass/24 hrs. a day. Director Onysko asked Attorney Weidman questions regarding Social Security witholdings for Board members. Proqram Manaqers: Rick Hydrick gave a background and update report on the Demonstration Garden at the College. He said the project is 90% complete. Hydrick answered questions from Director Pierini regarding the costs and reviewed a diagram of the project. Directors Sinclair & Pierini commended Hydrick on an excellent job and said the District deserved more recognition for the project due to Hydrick's in- volvement and efforts. Gary Schnakenberg gave an update on the New Water Supply (Bijou, A1 Tahoe and Sunset Wells). He said no wells are in service that were worked on this summer. Schnakenberg answered questions from Board members regarding testing, service, costs, anticipated size of pipe, and dates of results of tests at Sunset Well. Shop Steward: No report. ST054630 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 4 None REPORT BY BOARD MEMBERS ITEMS FOR BOARD ACTION Bob Eppler gave a history of the property, sewer units available, and property owner's request for partial transfer of the sewer units. Moved Pierini/Second Sinclair/Walker Absent/Passed to allow the partial transfer of 9 of 15 sewer units on the property located at: APN 32-221-081. Mr. Rocco was present and spoke to the Board; Ms. A. Taylor was present and spoke to the Board. (Each representing their view of the situation). Discussion ensued. Moved Pierini/Second Sinclair/Walker Absent/Passed to rescind disconnec- tion on APN 31-113-15. (This action means there will be no water service disconnection to Ms. Taylor's pro- perty). Presented by Bob Eppler. Bob Eppler answered questions re- garding costs, mobilization costs and location of the water line in reference to Mr. Mc Dougall's property. Mr. Mc Dougall showed the Board copies of invoices covering the costs he felt should be reimbursed to him by the District. Moved Onysko/Second Pierini/Walker Absent/Passed to reimburse Mr. Mc Dougall in the amount of $1,295. (One-half of the amount spent ($2,590) on that portion of the water line). REQUEST TO APPEAR BEFORE BOARD: DEBRA HOWARD - REPRESENTING D. & A. GRIFFIS REQUEST TO APPEAR BEFORE BOARD: MELVIN LAUB - REPRESENTING A. TAYLOR REQUEST TO APPEAR BEFORE BOARD: JOHN MC DOUGALL ST054631 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 5 Presented by Dorothy McGhee. Dorothy McGhee answered questions from Board members regarding costs, engineer's estimate and in-put from Operators. INCINERATOR CONTROL ROOM VENTILATION MODIFICATIONS Director Onysko asked Manager Baer if the Operators were in favor of this project. Manager Baer replied "yes". He said the proposal was developed after Taylor Systems Eng. representatives talked to the Opera- tors. Moved Sinclair/Second Pierini/Walker Absent/Passed to authorize Taylor Systems Eng. Purchase Order in an amount not to exceed $5,800 for design services. 5:24 PM 5-MINUTE BREAK Presented by Linda Brown. Linda Brown answered questions from Board members regarding the number of bid responses received, the lease dates and costs. SCHWAKE PROPERTY CATTLE GRAZING RIGHTS (ALPINE COUNTY) Moved Sinclair/Second Pierini/ Walker Absent/Passed to Award Lease to the highest bidder, Melvin Sprinqmeyer & Fred Schwake in the amount of $1,390 for use from 9/10/90 - 11/1/90. Presented by Dorothy McGhee, who reviewed the one proposal received from Harland Bartholomew & Assoc. and discussed the updated schedule. EMERGENCY PUMPING AND STORAGE PROJECT IMPLEMENTATION McGhee answered questions from Director Pierini regarding Scope of Work in relation to the 18.3 MG holding pond. Director Pierini questioned the need for the environ- mental analysis of the 18.3 MG holding pond. He felt the analysis of this option had already been dealt with in the Carollo report and the earlier CWC analysis of the 18.3 MG holding pond. ST054632 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 6 Attorney Weidman reviewed alter- natives, Environmental Analysis and Facilities Plan requirements on projects in California. He also said the alternative power option did not come up until after the Harland Bartholomew proposal was made. He said the State Board practically dictated the District look at alternative emergency power, and thought it was a good point. EMERGENCY PUMPING AND STORAGE PROJECT IMPLEMENTATION (Cont.) Attorney Weidman answered questions from Director Onysko regarding the proposed alternatives, scope of work, and increase in costs. He said the environmental work was a 3-way agree- ment with TRPA, the District and the Consultant. Director Onysko said he was aware of a similar experience with this firm and felt if we rejected the Harland Bartholomew proposal and reissued it, we may still only get one, but the fact that we conveyed to them we were unhappy with the price, we may get a better price from the single bidder. Keith Klein/City of S.L.T. asked if this was a fixed fee or a not-to- exceed proposal. Since it was a not-to-exceed proposal, Mr. Klein said it gave the District plenty of latitude to negotiate for whatever we needed. He said the environmental work was something that had to be done in today's world. McGhee emphasized the need to move forward with this project to comply with the A.G./TRPA Agreement because of the very tight schedule. McGhee suggested to the ~Board if they were unhappy with the total proposal, they could authorize the scoping portion only and revisit Task 2 & 3. Director Sinclair suggested staff should ask for assistance from Sierra Pacific Power and C.P. National on supplemental generators. ST054633 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 Director Pierini agreed if they (Sierra Pacific Power & C.P. National) were willing to work with us and were not capable of providing us savings, they would tell us and we would not have to address that scope of work through a Consultant at $90.00 an hour. He said these points should be followed through and another RFP could include or not include emergency pumping capabilities depending on the information generated by the utilities; we would not have to pay money to scope it if C.P. National says we're not going to save any money going to natural gas. PAGE - 7 EMERGENCY PUMPING & STORAGE PROJECT IMPLEMENTATION (Cont.) Manager Baer said the purpose of the project was not to save money, but to increase reliability; he felt it was the District's decision to decide if an alternative increased reliability. Gary Schnakenberg said TRPA said we had to look at various alternatives. TRPA and the District were the owners of the EIR/EIS. If TRPA, as one of the owners says we are going to look at emergency power as one of the main alternatives, then that is one of the things we have to look into. Director Sinclair said we already know one of the power sources is not reliable & felt that scope should be thrown out as TRPA consistently with the backing of the League to Save Lake Tahoe and the A.G.'s office, has told the City & Sierra Pacific Power they can't put in any new lines. We al- ready know electric power is not reliable. Director Onysko commented we could nit-pick the proposal all day. He said the issue in his mind was a question of confidence in the people proposing to do the work and also concern that we are becoming married to one firm for environmental work. He said he thought we should request proposals again, even if it cost a ST054634 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 8 a little more in the long-run. Further, he suggested the District state our budget amount in the proposal by saying "the District has allocated $50,000 to this study. We would like proposals at or below tha amount." EMERGENCY PUMPING & STORAGE PROJECT IMPLEMENTATION (Cont.) Moved Sinclair/Second Onysko/ to approve the Harland Bartholomew & Associates proposal for Environ- mental Consulting Services. VOTE: Onysko/Pierini - NO Mason/Sinclair - YES Walker - ABSENT Motion Defeated. Director Pierini said the direction was to go to RFP's again. Director Onysko said the $50,000 budget should be included. McGhee expressed con- cerns if the budget was cut, the District might not get substantial work or the scope would not be as detailed as it needed to be. Director Onysko disagreed. He said it may end up costing the District more money in the long-run, but for the long-term health of the District, we need to get another environmental consultant; we can't have Harland Bartholomew & Assoc. doing all of our environmental work because he thought they ended up taking ad- vantage of the District. Further, Director Onysko said, "Jones & Stokes may bid it at $10,000 more--but maybe that's a better investment in the long run." Chairman Mason stated he felt we were spinning our wheels in requesting proposals again, and we were taking the chance of pushing our deadline past the due date. Attorney Weidman said the staff needed direction on what the Board wanted them to do by some kind of a vote. ST054635 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 9 Moved Pierini/Second Onysko/ to go EMERGENCY PUMPING & STORAGE To RFP's again for an Environmental PROJECT IMPLEMENTATION (Cont.) Consultant. VOTE: Mason/Sinclair - NO Onysko/Pierini - YES Walker - ABSENT Motion Defeated. McGhee stated she felt by postponing this the District would run into other problems that would drive the costs up, e.g., staff would like to go to bid for construction at a favor- able time when we could get good bids; timing for soil testing was critical (no snow season). The two-week delay in requesting proposals a second time was discussed. Attorney Weidman stated if the Board could approve an environmental con- sultant at the next Board meeting, (9/20/90), he thought the two-week time delay could be gained back within the schedule. Moved Pierini/Second Sinclair/Walker Absent/Passed to accept Environmental Consultant RFP's on the 18.3 MG ERB and Emergency Pumping capabilities ASAP with 9/19/90 as the deadline for submittal; with the understanding they would be exactly the same as the previous RFP's which included the study of emergency power. Presented by Ken Schroeder, who recommended the design be done immediately to assure construction during the next building season. TAHOE KEYS FORCE MAIN EXTENSION Schroeder reviewed the previous history, costs, and work done on this project. Schroeder responded to questions from Board members regarding slip- lining, manholes, gravity, costs, amount of pipe, flows, repairs, and location. Moved Pierini/Second Sinclair/Walker Absent/Passed to authorize Request for Proposals for design of Tahoe Keys Force Main Extension. ST054636 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 10 Presented by chairman Mason. GENERAL MANAGER POSITION Moved Onysko/Second Sinclair/Walke~ Absent/Passed to Adopt Ordinance No. 430 and Authorize MOU between Robert G. Baer and the District. Presented by Manager Baer. Director Sinclair questioned how the costs were derived. Manager Baer said they had been prorated according to size of the partici- pating Agencies. POOLED EMISSION ESTIMATING PROGRAM (PEEP) Director Pierini said he had looked into the costs; he felt it was a good program, but the Board had not been advised of the potential costs at the time it was first approved. Moved Pierini/Second Sinclair/Walker Absent/Passed to: A) Approve payment of $7,127; and B) Authorize a budget not to exceed $20,014.50. Presented by Jim Hoggatt. Jim Hoggatt reviewed the three Requests for Proposals received on this project and the meeting with the Operations Committee. Staff agreed to recommend accepting proposal of Sergent, Hauskins and Beckwith Geotechnical Engineers. LUTHER PASS PUMP STATION: SOILS INVESTIGATION FOR NEW STORAGE Moved Sinclair/Second Pierini/ Walker Absent/Passed to Approve entering into an agreement with Sergent, Hauskins and Beckwith in an amount not to exceed $9,675. Presented by Director Onysko. Director Onysko proposed all non- union positions that become vacant should immediately be made available for application to the public. He said restricting non-union positions to an in-house search eliminates getting fresh blood into the system. DISTRICT POLICY: FILLING MANAGEMENT POSITIONS - DISCUSSION ST054637 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 PAGE - 11 Attorney Weidman referenced the present MOU between the District and the Union. He stated there may be some ambiguity in this area. Barrie Fischer stated this was included in the MOU to assure Union employees could be considered first when there was a job opening at the District. Fischer suggested a meet- and-confer meeting with the Union to discuss this issue. DISTRICT POLICY: FILLING MANAGEMENT POSITIONS - DISCUSSION (Continued) Director Onysko requested staff prepare a summary to address the procedure for the Board to use if they wanted to change the policy to read: All Management Vacancies will go to Public Advertisement. Presented by Director Onysko. VACANT ASSISTANT MANAGER POSITION Moved Onysko/Second Pierini/Walker Absent/Passed to direct the General Manager to draft an Ad and immediately advertise to the public for the Assi- stant Manager's position with replies to be received by 9/19/90. Moved Pierini/Second Sinclair/ Walker Absent/Passed to approve pay- ment in the amount of $2,102,803.94. PAYMENT OF CLAIMS Presented by Linda Brown. DRY POLYMER PURCHASE Linda Brown reviewed liquid vs. dry polymer testing, time schedules, costs, and answered questions from Board members. She urged the Board to act on this bid now because it was a very good price. She said it would lock in the price while staff is testing and investigating the process of switching from dry to liquid polymers as an alternative. Jerry Sills responded to questions from Director Onysko regarding the liquid polymer tests conducted by District staff. Moved Sinclair/Second Mason/Walker Absent/Onysko Voted No/Passed to approve Award of Bid to Allied Colloids in the amount of $46,526.25. ST054638 REGULAR BOARD MEETING MINUTES - SEPTEMBER 6, 1990 Presented by Gene Eppler. Dirctor Onysko asked if this item went out to competitive bid. Gene Eppler answered "yes" and reviewed the four bidders who responded. PAGE - 12 DISTRICT ON-FARM SYSTEM - ALPINE COUNTY Eppler explained what kind of work had to be done and said he personally gave the responsive bidders a tour of the site & recommended Fritz Thornburg to repair the damages, as he was the lowest bidder. Gene Eppler responded to questions by Board members regarding the bids and the time schedule. Moved Sinclair/Second Pierini/Walker Absent/Passed to Authorize Fritz Thornburg to repair damages for an amount not to exceed $23,000.00. Presented by Gary Schnakenberg. SUNSET WELL This item was deferred. No Board Action. Presented by Gary Schnakenberg. BIJOU SCHOOL WELL Discussion ensued regarding length of feet for the power lines, usage, pump tests, payment/costs and time schedules. Moved Pierini/Second Sinclair/Walker Absent/Passed to authorize payment of $5,698.00 to Sierra Pacific Power for a power line extension to the Bijou School Well site. 9/17/90 - 4:00 PM, Workshop (Public Meeting) 9/19/90 - 1:00 PM, Tahoe Basin Groundwater Study w/ Bureau of Reclamation at District 9/20/90 - 4:00 PM, Regular Board Mtg. (Public Meeting) 9/28/90 - 9:00 AM to 4:00 PM, Special Districts Seminar @ No. Tahoe Community Conference Center. NOTICE OF FUTURE MEETINGS ST054639 REGULAR BOARD MEETING MINUTE - SEPTEMBER 6, 1990 PAGE 13 7:20 PM ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9 (b) 2. (a) and 54956.9(c)4./Potential Exposure to Litigation: Redevelopment Conflict of Interest Issues. 7:43 PM RECONVENE TO REGULAR SESSION None ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION 7:43 PM ADJOURNMENT ROBERT MASON, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST054640