07-01-91 M I N U T E S
REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 1, 1991
The Board of Directors of the South Tahoe Public Utility District met in
a regular session, July 1, 1991, 4:00 PM, city Council Chambers, 1900
Lake Tahoe Boulevard.
BOARD OF DIRECTORS:
Chairman Sinclair, Directors Mason,
Pierini, Onysko, Mosbacher
ROLL CALL
STAFF:
Baer, Solbrig, Fischer, Mamath,
Gilbert, B. Eppler, Hoggatt, Rieger,
Miller, Brown, Knight, Bonnet, Swain,
Hydrick, Attorney Sare
GUESTS:
Attorneys Rissetto & Weaver,
RudyVogel, Gary Schnakenberg,
Walt Howard/Carollo Engineers,
Scott Ferguson/Lahontan
Mr. Rudy Vogel, local plumbing
contractor, addressed the Board
regarding dielectric unions on
main water lines serving residen-
ces required by the District.
REQUEST TO APPEAR BEFORE BOARD:
RUDY VOGEL
Discussion followed regarding di-
electrics, freezing/thawing, dis-
connection of pipes, cost to home
owners, maintenance problems, access,
inspection and alternatives.
Richard Solbrig felt there were
options to the dielectric unions
e.g., a PVC pipe, buried 4' deep.
Director Mosbacher suggested members
of staff review the options and work
with Mr. Vogel and other plumbers to
see if they couldn't come up with a
solution that would work for our
community.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991 PAGE - 2
None.
COMMENTS FROM AUDIENCE
Consent Calendar Item 1 (c) was re-
moved at the request of staff.
CORRECTIONS TO AGENDA OR CONSENT
CALENDAR
Director Onysko requested Report From
Shop Steward, and Action Items 6, 7,
and 8 be moved forward (after Action
Item No. 1).
Moved Mosbacher/Second Pierini/
Passed Unanimously to approve Consent
Calendar as amended:
CONSENT CALENDAR
1) Authorized water disconnection
procedures in accordance with Ordinance
No. 394 on the following:
A) Meyers Elementary School; and
B)
APN 23-241-331/2212 Lake
Tahoe Blvd.
2) Award Bid to Allied Colloids in
the amount of $57,343.60/Dry Polymer
Purchase - 1991/92 F.Y.
3) Approved refund in the amount of
$10,805.39/Sewer & Water Permit Fee
Refund to Karen/Billy Hodges on
APN 36-591-031.
4) Public Hearing/Water Connection
Rate Increases: Set the time, date
and place as 5:00 PM, July 18, 1991,
City Council Chambers.
5) Authorized staff to obtain pro-
posals; Authorized Finance Committee
to review contents of proposals and
then review the responses to the
proposals/Medical Insurance Coverage
for non-union personnel.
6) Luther Pass Pump Station Spill
Containment Project Land Exchange:
A) Authorized Certificate of
Acceptance for Quitclaim Deed
from USA, acting through USFS,
Dept. of Agriculture;
B) Authorized Execution of Grant
Deed by adoption of Resolution
No. 2551.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991 PAGE - 3
None CONSENT ITEMS BROUGHT FORWARD
FOR ACTION/DISCUSSION
ITEMS FOR BOARD ACTION
Presented by Attorney Sare, who
reviewed his and Manager Baer's
efforts to contact various agencies
to have their projects included in
the federal legislation if they
wished to do so. Our District's
projects would include a 2nd ERB
& the Export Pipeline Relocation.
GRANT FUNDING REQUEST FROM CLEAN
WATER ACT LEGISLATION
Attorneys Rissetto & Weaver gave an
update on current events & the future
of the Clean Water Grant Funding in
Washington D.C., explaining the
following:
1) Purpose of the Bill;
2) Proposed Bill in conjunction
with other agencies to obtain
grant funding;
3) Pollution prevention.
Discussion followed regarding plans,
water resources, federal/state dollars,
alternatives, environmental improve-
ments, EPA, storm water management, pol-
lution, human health, water quality
standards, research, funding, and
comprehensive planning.
Attorney Weaver identified four elements
of a the bill needed in order to prepare
this legislative proposal:
1) Purpose of the Bill - to provide
wastewater construction funding and
other funding for pollution prevention
& pollution control in the Tahoe Basin.
2) Fundinq Authorization - To look at
funding needs basin-wide to address
wastewater construction needs; storm
water management of a priority that
is not only represented at the Lake,
but also on a national basis; and seek
authorization for Lake Tahoe pollution
prevention control.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991
PAGE - 4
3) FOCUS on the water shed on a
comprehensive basis - to further
assess water quality problems in the
water shed & schedule by basis of
the authority--the implementation
of the funding of those improvements.
GRANT FUNDING REQUEST FROM CLEAN
WATER ACT LEGISLATION
(continued)
4) Establish a research program
(Alpine Research Program) to look at
the unique, scientific, technical
issues that confront Lake Tahoe.
Attorney Rissetto answered questions
regarding the proposed approach. He
said the old Grant Program would not
allow any new funding. The loan program
has been overcapitalized, and very
little money is available for these types
of projects.
Attorney Sare answered Director Onysko's
questions regarding other Agencies'
participation to pursue this grant
funding.
Moved Mason/Second Pierini/Passed
Unanimously to retain the firm of
Zorc, Rissetto, Weaver & Rosen to
pursue Federal legislation for
Grant Funding.
None.
SHOP STEWARD REPORT
DISTRICT PHONE SERVICE
Presented by Steve Onysko, who
addressed problems he encountered
with the new switchboard system.
He said that in an emergency
situation, a special line should
be available so anyone calling the
District with an emergency message
would reach the operator/employee
--not just a recording. Carol Swain
explained the new system and answered
questions from Board members. She
said perhaps the system needed to be
monitored and additional trucks lines
may be needed; at the present time
there are 8 trunk lines.
Chairman Sinclair asked Swain to
help Director Onysko with the new
phone system.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991 PAGE - 5
Presented by Jim Hoggatt, who
reviewed the bids. He recommended
award of contract to low bidder,
Thomas Haen, Co. for the bid amount
of $478,570.
LUTHER PASS PUMP STATION PROJECT
Discussion followed regarding the
escalated costs related to this
project as viewed by Director
Pierini.
Moved Mason/Second Onysko/Passed
Unanimously to:
A) Award Site Work Contract to
low bidder, Thomas Haen, Co., for
the bid amount of $478,570, contingent
upon going ahead with the new tank &
rehabilitation work (Item B).
Jim Hoggatt reported to the Board
we had received only one bid for
Item B/New Tank & Rehab Work, in the
amount of $772,363.00 (a considerable
amount of this cost was due to the
lead primer paint on the existing tank).
He explained the need to declare a
great emergency and negotiate with
the low bidder, Advance Tank &
Construction, for a change in the
scope of work to bring the costs
down.
Mike Blakley inspected the tanks on
5/20/91 for constructional integrity
of the existing tank. He was very
concerned about the snow-load capab-
ilities of the existing roof.
The Contractor submitted a bid to
do the work on the old tank and
work on a new tank. After discover-
ing the lead primer it was considered
not to do the work on the old tank.
Discussion followed regarding re-
negotiating the original bid to
delete the work on the old tank and
get a second bid on the scaled down
work on the old tank, OR negotiate a
Change Order for the work on the old
tank.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991
Moved Onysko/Second Pierini/Passed
Unanimously to:
B) Declare a Great Emergency based
on the unreliability of the old
tank and the Board's concern that the
structural integrity would not last
another winter which might cause a
major spill;
further, to direct staff to negotiate
with individual contractors for the
necessary work to be done at Luther
Pass Pump Station, to rectify the
dangerous situation with the old
effluent storage tank and for the
new effluent storage tank at that
facility.
PAGE
LUTHER PASS PUMP STATION PROJECT
(continued)
Moved Onysko/Second Pierini/Passed
Unanimously to:
C) Continue the decision, within the
legal time frame of the bid, to award
the contract from the bids already
received for this work.
Presented by Rick Hydrick, who
reviewed the Luther Pass Pump
Station Failure Analysis Report.
He noted the items in the report
were listed in their priority
categories, but emphasized the
Board was not committing to any
large dollar amounts by accepting
the report.
LUTHER PASS PUMP STATION FAILURE
ANALYSIS REPORT
Hydrick answered questions from
Board members. It was the consensus
of the Board to have comments/
suggestions by Board members
incorporated into the letter from
the District to be sent to Lahontan
along with the report.
Moved Mason/Second Pierini/Passed
Unanimously to authorize General
Manager to submit Failure Analysis
Report and Export System Report to
Lahontan, as amended.
Presented by Dale Sate, who reported
on the meeting with the State Parks
Representative regarding their surplus
sewer allocations. Discussion followed
regarding the original allocation &
count of the State Parks recreation
sewer units. Sate recommended
STATE PARKS SEWER PERMITS
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991
PAGE - 7
continuing this item to the 7/18/91 STATE PARKS SEWER PERMITS
Board Meeting until further information (continued)
could be obtained regarding future use
of these sewer units.
Moved Onysko/Second Pierini/Passed
Unanimously to delay this item until
the 7/18/91 Board meeting.
Director Pierini requested this item
be tabled.
BOARD POLICY HIRING FREEZE
Moved Pierini/Second Mason/Passed
Unanimously to table this item.
Director Pierini stated his intent in
placing this item on the Agenda was to
make it known that when Management
Employees were working for the District,
they were working from 8:00 AM to 5:00
PM and any departure from that would
require notification to the General
Manager, in advance. This was to
prevent the perception that our employ-
ees were working at other jobs while
being paid by the District.
BOARD POLICY: OUTSIDE WORK
Director Onysko said this was for Mgmt.
Employees only, because they could not
change the MOU presently in force with
the Union Employees. Attorney Sare
reminded the Board they had just
entered into MOU agmts. (similar to the
Union contracts) with the Management
staff and this may be a meet-and-confer
item.
Discussion followed. Directors Onysko
and Pierini expressed their desire to
to have the Attorney and General Mgr.
meet-and-confer with the Management
staff to add, retroactively, to all
Mgmt. MOU's that no outside activities
for other agencies, on behalf of third
parties for pay, be allowed during
normal working hours.
Moved Onysko/Second Pierini/Passed
Unanimously to direct the Attorney
and General Manager to meet-and-
confer with Management staff to in-
corporate the above concept into the
present MOU's (high priority).
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991
PAGE - 8
Director Pierini stated his intent in
placing this item on the Agenda was
to diminish the appearance of im-
propriety on the part of the District.
He wished to prohibit the employment of
ex-employees (similar to Federal guide-
lines) for private work for the District
for a period of at least 12 months
following their departure from the
District.
BOARD POLICY: EMPLOYMENT OF
EX-EMPLOYEES FOR A 12 MONTH
PERIOD FOLLOWING THEIR DEPART-
URE FROM DISTRICT EMPLOYMENT
Attorney Sare felt this may also be a
meet-and-confer item and should be
passed by Ordinance.
Moved Onysko/Second Pierini/Sinclair,
Mason, Mosbacher Voted No/Motion did
not pass to modify the previous Board
Policy not requiring contracts of less
than $4,000 to come to the Board; that
if this situation arises in terms of
ex-employees that have left within the
last 12 months coming to do work for
the District for whatever amount - it
must be approved by the Board first.
Moved Pierini/Second Onysko/Passed
Unanimously to direct Legal Counsel
to explore the possibility of employ-
ment of ex-employees and place this
item on the 7/18/91 Agenda for Execu-
tive Session and Open Session.
Moved Onysko/Second Mason/Passed
Unanimously to approve payment in
the amount of $497,231.53; and
PAYMENT OF CLAIMS
Moved Pierini/Second Mason/Passed
Unanimously to approve payment to
GS Concepts in the amount of $2,000.
(This invoice was held over for
evaluation from the previous mtg.)
Chairman Sinclair recommended a Board
Workshop before implementing the
Commercial Water Connection Rates.
BOARD MEMBER COMMITTEE REPORTS
Director Pierini informed the Board
the Clerk of the Board was going to
order a sample Board Policy manual
from Calif. Special District's Assn.
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991 PAGE - 9
Director Mosbacher complimented Rick BOARD MEMBER REPORTS
Hydrick and other staff involved with
the Luther Pass Report. She said it was
done clearly and concisely.
Manager:
Manager Baer distributed a Draft Water
Connection Permit Agreement between
the District and KOAR (Embassy Suites).
STAFF REPORTS
Discussion followed regarding changes
to the Draft Agreement, present ordin-
ances, present & future connection
fees, metered rates, usage fees, the
value of the existing system and their
(Embassy Suites/KOAR) buy-in.
Attorney Sare said the Agreement
will be re-written to reflect the dis-
cussed changes and presented
to the Board at a later date.
Manager Baer also reported he had
received a call from Bob Dodds/Lahontan
who said Harold Singer had attended a
meeting regarding the Fuel Spill at
Horizon. The consensus of that meeting
was the State would pursue the matter
with Lahontan as the lead agency.
Attorney:
Attorney Sare distributed a memo
regarding Management Insurance quotes.
He said the District was going out for
bids on this type of insurance.
No report
PROGRAM MANAGERS
6/27/91 - @ SWRCB - Reconsideration
of ATA Plant Mod. Budget
6/28/91 - Lahontan Board/Coordination
Mtg/Ground Water Contamina-
tion
PAST MEETINGS/EVENTS
7/02/91 - 10:00 AM, Clean Water Grant
Legislation with interested
agencies at LTUSD Board Mtg.
Room.
7/18/91 - 4:00 PM, Regular Board Mtg.
(Public Meeting)
7/23/91 - 12:00 Noon, District Picnic
@ Plant
NOTICE OF FUTURE MEETINGS
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REGULAR BOARD MEETING MINUTES - JULY 1, 1991 PAGE - 10
7:45 PM
(Walt Howard remained
for the Executive Session)
ADJOURNMENT TO EXECUTIVE SESSION
Pursuant to Government Code
Section 54956.9(b) (1)/Discus-
sion of significant exposure
to litigation/Ford vs District,
District vs HDR, Jaeqer vs
District;
None
ACTION TAKEN ON ITEMS DISCUSSED
IN EXECUTIVE SESSION
8:25 PM
ADJOURNMENT
NAT ~INCLAIR, CHAIRMAN OF BOARD
SOUTh{ TAHOE PUBLIC UTILITY DISTRICT
ATTEST:
PAT MAMATH,' CLERK OF BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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