AP 03-15-12SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, March 15, 2012
2:00 P.M.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
Richard Solbn • , General Mona • er
Eric W. Schafer, President
Chris Cefalu, Director
BOARD MEMBERS
Rand Vo • el • esan • , Director
Paul Sciuto, Assistant General Mana•er
James R. Jones, Vice President
Kell Sheehan, Director
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board
on any short non - agenda items that are within the subject matter jurisdiction of the District. No action can be
taken on matters not listed on the agenda. Each member of the public who wishes to comment shall be
allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered
separately upon request. Comments and questions from members of the public, staff or Board can be taken
when the comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION / ACTION
6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION
a. Request to Appear Before the Board: Public
Pg. 55 Records Request for Mailing Address for the
District's Ratepayers
(Tim Bledsoe)
b. Upper Truckee River Sewer Line Protection
Pg. 59 Project
(Paul Sciuto)
c. Upper Truckee River Sewer Line Protection
Pg.61 Project
(Ivo Bergsohn)
Consider Request Received from
John Runnels, Citizens Alliance for
Responsible Government, to Furnish
Customer Mailing Address and if
Available, E -mail Addresses
Continue Emergency Action
(An up -to -date verbal report will be given
at the Board meeting)
Authorize an Increase in the Amount
of $20,162 to Purchase Order
P24808 for Added Environmental
Permitting Services; Biological
Monitoring; Revegetation Inspection;
and Post - Construction Monitoring
REGULAR BOARD MEETING AGENDA - MARCH 15, 2012
PAGE - 2
d. C -Line Hydraulic Power Generation
Pg. 69 Feasibility Analysis
(Paul Sciuto)
e. District Methyl Tertiary Butyl Ether (MtBE)
Pg. 71 Policy
(Paul Sciuto)
f. Appointment to the Oversight Board in
Pg. 75 Accordance with Assembly Bill 1X 26
(Paul Hughes)
Approve Proposal from Selected
Consultant for Engineering Planning
and Design Services
('A summary of proposals and recom-
mendation will be made available prior to,
and at the Board meeting.)
(1) Discuss Updating the District's
MtBE Policy; and (2) Authorize Staff
to Revise the Current MtBE Policy by
Allowing the Detectable Limit to be
Raised from 0.2 Parts per Billion or
Micrograms per Liter to 0.5
Appoint a Member of the Board or
Senior Staff to the Oversight Board
of the Successor Agency to the
Former South Tahoe Redevelopment
Agencies
g. Payment of Claims Approve Payment in the Amount of
Pg. 101 $1,188,190.76
7. BOARD MEMBER STANDING COMMITTEE REPORTS
(Discussions may take place; however, no action will be taken)
a. Water & Wastewater Operations Committee Meeting of 03/12/12
(Jones /Vogelgesang )
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO COUNTY WATER AGENCY PURVEYOR REPRESENTATIVES REPORT
10. GENERAL MANAGER REPORT (Discussions may take place; however, no action will be taken.)
a. Outreach Presentation to Service Club Update
11. STAFF / ATTORNEY REPORT (Discussions may take place; however, no action will be taken.)
a. ACWA Legislative Symposium Update (Dennis Cocking)
12. NOTICE OF PAST AND FUTURE MEETINGS / EVENTS
Past Meetings / Events
03/12/12 - Water and Wastewater Operations Committee Meeting
03/13/12 - Board Budget Workshop
03/14/12 - ECC (Employee Communications Committee) Meeting
Future Meetings / Events
04/02/12 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting
04/04/12 - 1:30 p.m. - Technical Advisory Committee Meeting at District
04/05/12 - 2:00 p.m. - STPUD Regular Board Meeting at District
04/11/12 - 10:00 a.m. - El Dorado County Water Agency Board Meeting in Shingle Springs
04/16/12 - 3:30 p.m. - Water and Wastewater Operations Committee Meeting at District
REGULAR BOARD MEETING AGENDA - MARCH 15, 2012 PAGE - 3
13. CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below.
Closed Session is not open to the public; however, an opportunity will be provided at this time if
members of the public would like to comment on any item listed. Three minute limit.)
a. Pursuant to Section 54956.9(b) of the California Government Code /Liability
Pg. 115 Claim Against STPUD Received from Theodore and Janice Ornellas
b. Pursuant to Government Code Section 54957(a) /Conference with Labor
Pg. 117 Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer
Employee Organization: Management Unit
c. Pursuant to Government Code Section 54957(a) /Conference with Labor
Pg. 119 Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer,
Employee Organization: Stationary Engineers, Local 39
d. Pursuant to Government Code Section 54957 /Public Employee Evaluation
Pg. 121 Unrepresented Employee Position: General Manager
14. ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
15. ADJOURNMENT (To the next regular meeting, April 5, 2012, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A
complete agenda packet, including all backup information is available for review at the meeting and at the District
office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30
days after minutes of the meeting have been approved. Items on this agenda are numbered for identification purposes
only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for
particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later
than the specified time.
Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time
the agenda items are heard; comments should be brief and directed to the specifics of the item being considered.
Please provide the Clerk of the Board with a copy of all written material presented at the meeting. Comments on items
not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items
not on the agenda.
*Backup materials relating to an open session item on this agenda, which are not included with the Board packet, will
be made available for public inspection at the same time they are distributed or made available to the Board, and
can be viewed at the District office, at the Board meeting, and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please
contact the Clerk of the Board at (530) 544 -6474, extension 6203. All inquiries must be made at least 48 hours in
advance of the meeting.
ITEMS
a.
Pg. 1
b.
Pg. 5
CONSENT CALENDAR
MARCH 15, 2012
Alpine County's Summer 2012 Fish Purchases
(Hal Bird, Linda Brown)
Liability Claim Against STPUD Received from
Theodore and Janice Ornellas
(Tim Bledsoe)
c. GPS Units and Reporting /Monitoring Services
Pg. 11 (Randy Curtis)
d. Cold Creek Filter Plant and Ralph Tank SEZ
Pg. 33 Restoration Projects
(Julie Ryan)
e. Department of Water Resources Grant
Pg. 37 Application
(Lynn Nolan)
f. Tahoe Regional Planning Agency (TRPA)
Pg. 41 Memorandum of Understanding (MOU)
(Paul Sciuto)
g. Contract for Audit Services
Pg. 51 (Paul Hughes)
REQUESTED ACTION
Authorize Payment to Alpine County
in the Amount of $51,000
Reject Claim
(1) Approve Purchase of 35 GPS
Units; and (2) Approve One (1) Year
Monitoring Service Contract from
RMJ Technologies, in the Total
Amount of $27,243.51
Extend Northwest Hydraulic
Consultants, Inc., Contract for
Consulting Services, in the Amount
of $5,682.04
Adopt Resolution No. 2906 -12 to
the Department of Water Resources
for the Integrated Regional Water
Management Funding for Tahoe
Sierra Integrated Regional Water
Management Plan Revision
Authorize Execution of a New
MOU between TRPA and the District
Authorize Execution of a Three Year
Contract for Audit Services with
Grant Thornton LLP in the Amount of
$157,000 plus $3,000 per Year for
Each Required Program under the
Single Audit
South Tahoe Public Utility District • 1274 Meadow Crest Drive • South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
youth Tahoe
Public Utility District
General Manager
Richard H. Sollnig
Directors
Chris Cefalu
James R. Jones
Randy ¥ogelgesang
Kelly Sheehan
Eric Schafer
J
1275 Meadow Crest Pnive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Hal Bird, Land Application Manager
Linda Brown, Purchasing Agent
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Alpine County's Summer 2012 Fish Purchases
REQUESTED BOARD ACTION: Authorize payment to Alpine County in the amount of
$51,000.
DISCUSSION: Alpine County received one quote from American Trout & Salmon
Company for the 2012 fish planting season with a price increase of 6.25%. Their last
price increase was four years ago. The District has paid for Alpine County fish plants
since 1988 as required in our contract with them. Staff believes the quote from
American Trout & Salmon is reasonable and recommends payment to Alpine County.
Staff audited Summer 2011 fish purchases and all funds were spent.
SCHEDULE: Payment before April 15, 2012
COSTS: $51,000
ACCOUNT NO: 1028 -6649
BUDGETED AMOUNT REMAINING: $50,000
ATTACHMENTS: Letter from Alpine County
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES 4911
CHIEF FINANCIAL OFFICER: YES
NO
NO
-1-
)l(pine County F'isFi Game Commission
California
Chairman:
Dave Zellmer
PO Box 3
Markleeville, CA 96120
530 694 -2114
Commissioners:
Bruce Huff, Markleeville
Buck McLelland, Woodfords
John Jackson, Markleeville Stefan Krayk, Bear Valley
Earl O'Neal, Woodfords Todd Sodaro, Markleeville
NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN NNNNNNNNNNNNNNNNNN4►4►
February 16, 2012
Hal Bird, Land Application Manager
Diamond Valley Ranch, Alpine County, CA
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Dear Hal:
Alpine County Fish and Game Commission has received one bid for fish for the
2012 fishing season. American Trout and Salmon from Susanville, California,
our supplier for the past several years has supplied this bid.
The bid came in at $3.40 per pound for 15,000 pounds of fish for a total of
$51,000.00. This bid is for catchable fish delivered to Alpine County streams
and lakes for the 2012 fish planting program. We are very happy with the
fish that he has provided.
We are once again please to partner with South Tahoe Public Utility District in
this joint program.
Thank you again for your help with this project. If you have any questions,
please feel free to call me at (530) 694 -2114.
David 0. Zellmer, Chairman
South Tahoe
Public Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
J
1275 Meadcw Cross Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541-0614-* www stpud.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Liability Claim against STPUD received from Theodore and
Janice Ornellas
REQUESTED BOARD ACTION: Reject Claim
DISCUSSION: It has been recommended from Carl Warren & Company, Insurance
Adjusters for the District, to reject the claim from Theodore and Janice Ornellas. Carl
Warren & Company investigated and discovered that the County of El Dorado
obtained an easement over the Ornellas property in 1991 for the purpose of
constructing a drainage ditch running the length of the property. This has allegedly
caused the Ornellas private water line to freeze during snow and /or cold weather
conditions. The District does not have any ownership interest in, maintenance
responsibility, or any manner of responsibility for private property service lines. This
responsibility rests with the property owner.
A closed session item has been included on this agenda if the Board wishes to discuss
the merits of this claim.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Claim, Recommendation from Carl Warren & Co.
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES 4A -8
CHIEF FINANCIAL OFFICER: YES
NO
NO
-5-
Falco & McGrath
ATTORNEYS AT LAW
1940A Tice Valley Blvd., Walnut Creek, California 94595
Tel. (925) 938-6107 Fax (925) 932 -7423
email: falcomcgrath @aol.com
John P. McGrath, Esq.
Carol A. Williams, Paralegal
February 21, 2012
Tim Bledsoe
South Tahoe Public Utility District
1275 Meadow Crest Dr:
South Lake Tahoe, CA 96150
Re: 2514 Del Norte St., So. Lake Tahoe, CA
Dear Mr. Bledsoe:
Robert A. Falco, Retired
Received By
Tian Bledsoe
FEB 2 3 2012
Customer Service Manager
, This office represents Theodore and Janice. Ornefl s, the owners of 2514 Del Norte
So.; Lake Tahoe, CA, (hereafter the `Property"). We Kaye been advised by Carl
Warren & Co ,..(claims managers /adjusters) to send this claim to your attention.
I understand the facts as follows:
1. The residence on the Property was constructed sometime before 1970.
2. In 1991,the County of El Dorado obtained an easement over the Property for the
purpose of constructing a drainage ditch running the length of the Property. The easement
was granted to the County by the parents of Janice Ornellas.
3. Sometime after 1991, the County of El Dorado constructed the above - mentioned
drainage ditch which required removal of 2 to 3 feet of soil. The drainage ditch runs
perpendicular to the water supply line to the. residence.
4. Shortly after the January 1, 2012, the Ornellas experienced problems with the
water supply pipe to their home freezing due to the fact that it has been quite cold .and the
lack of snow on the ground. It was discovered that the likely cause of the freezing is due to
the fact that the distance between the bottom of tile drainage ditch and the top of the
water supply line is less than the required depth that a water supply' line should be below
the surface of the ground in an environment where freezing temperatures regularly occur. It
February 21, 2012
Page 2
appears that the water pipe was not sufficiently lowered when the drainage ditch was
constructed.
We are also informed that the water supply line cannot be unfrozen vis -a -vis an
electrical charge due to the fact the adjoining property owner's water supply is teed off of
the water supply to the Ornellas Property.
We are also informed that the appropriate repair is to make sure that the water
supply line to the Ornellas Property is uniformly placed at the appropriate depth per the
plumbing code and to place the neighbor's water supply on their own line to allow for future
use of the electrical charge defrosting method.
We are informed that the cost to the above- mentioned repair will likely be
between $5,000 and $10,000. This estimate was provided by a contractor in the So. Lake
Tahoe area. His name is Steve Kenney, ph. no. (530) 314 -1153. You may contact him
directly. You may also contact Bruce Person at El Dorado County DOT about this matter,
ph. no. (530) 621 -5964.
The Ornellas' grant permission to your agency to do the above - mentioned repair
work and also request that the repair work be done as quickly as possible. If a plan of action
is not put into place in the next thirty (30) days, the Ornellas' will have no choice but to
commence the repair process through a licensed contractor and once completed will file a
claim in court for reimbursement of their costs and expenses.
Please do not hesitate to contact me if you have any questions regarding the above.
Very Truly Yours,
John P. McGrath
cc: client
cc: Janice C. Yardley, Claims Analyst at Carl Warren & Co.
via facsimile transmission to (925) 825 -5964
.47./
Falco & McGrath
Attorneys At Law
1940A Tice Valley Blvd.
Walnut Creek, CA 94595
Attention: John P. McGrath
February 21, 2012
Re: Our Principal: South Tahoe Public Utility District / CSRMA
Your Clients: Theodore and Janice Ornellas
Loss Location: 2514 Del Norte Suet, South Lake Tahoe, CA
Date of Loss: Circa 01/01/2012
Our File No.: 1615442
Dear Mr. McGrath:
Please recall we are the third party claims administrators for the South Tahoe Public Utility
District / CSRMA handling the above captioned matter on their behalf.
The undersigned is in receipt of the carbon copy of the amended claim submitted in response to
the Notice of Insufficiency.
You may recall that when we spoke on March 15, 2012 I did advise you that, based on our
investigation, it appears that responsibility for the alleged damages to your client's property rests
with the County of El Dorado and not with the South Tahoe Public Utility District (the
"District ").
At the time we spoke I advised you that "the District" was not involved in any manner
whatsoever with the construction of the drainage ditch installed by the County of El Dorado.
In addition to not having any involvement whatsoever with the installation of the drainage ditch,
the water pipe allegedly freezing as a result of snow and issues with the installation of the
drainage ditch is located on private property, presumably owned by your clients.
The District does not have any ownership interest in, maintenance responsibility, or any manner
of responsibility for, private property service lines. This responsibility rests with the property
owner.
As such, we regret we must deny your client's claim in its' entirety as responsibility for this
incident and your client's damages appears to rest with the County of El Dorado `in toto'.
Based on the results of our investigation wherein we find liability or responsibility on behalf of
CARL WARREN & Co.
CLAIMS MANAGEMENT • CLAIMS ADJUSTERS
P.O. Box 3975 • Walnut Creek, CA 94598
Phone: (925) 674 -4860 • (800)98 -4763 • Fax: (925) 825 -5964
John P. McGrath
Claimants: Theodore & Janice Omellas
D/L: Circa 01 /01/2012
Claim No.: 1615442
February 21, 2012
our principal we have recommended to our principal that a Notice of Rejection pursuant to
California Government Code be issued which would be sent to you by the District under
separate cover.
Should you have any questions please do not hesitate to contact the undersigned at (707)732-
6728
Very Truly Yours,
CARL WARREN & COMPANY
Janice C. Yardley
Claims Analyst
South Tahoe
Public Utility District
General Manager
Richard H. Sollxrg
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive* South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614• wwwstpud.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Randy Curtis, Manager of Field Operations
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: GPS Units and Reporting /Monitoring Services
REQUESTED BOARD ACTION: (1) Approve Purchase of 35 GPS unit; and (2) Approve One
(1) year monitoring Service Contract from RMJ Technologies, in the total amount of
$27,243.51.
DISCUSSION: GPS Units are to provide vehicle monitoring services to the District to
reduce and track District vehicle mileage, reduce fuel consumption, give advance
warning of vehicle condition through on board computer monitoring, and to overall
optimize fleet use and service requirements.
RMJ Technologies was chosen by the Association of California Water Agencies (ACWA)
through a competitive request for proposal process and allows for ACWA members to
receive preferred contract terms. The District's Purchasing Policy considers participation
in other government or purchasing coalition contracts, which have recently been
competitively awarded, as meeting the formal public competitive requirement.
This item has been reviewed by the District's Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $13,125.00 + 7.75% tax for 35 GPS units; $12,159.00 + 7.75% tax Annual
Monitoring. Monitoring costs equate to $28.95 per month, per GPS Unit
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: Unbudgeted Item
ATTACHMENTS: ACWA Preferred Provider Protocol; RMJ Technologies Quote; ACWA
Preferred Provider Program; Fleet Optimization
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer & Water
NO
NO
I i\PPRO V"E D
Providers
APP Preferred Provider Procedure, Evaluation and Acquisition Protocol
• A vendor will come to us as a potential candidate for the ACWA Preferred Provider
Program or a member will approach us with a product or service they'd like to see on
the APP roster.
• These offers cannot be duplicative of what is found among the "Friend of ACWA
associates" at the time of application.
• We save these requests throughout the year and the first part of January of the
following year, we survey our membership, giving them the list of the various offerings.
• We choose the three or four offerings that receive the highest votes.
• We write RFPs for those offerings. The RFPs are approved by the appropriate ACWA
committee (this committee approval at this stage is a recent addition to the protocol)
• We advertise the RFP on the ACWA website and with two online bid distribution
services, BidNet and AEC Leads or whatever bid service is appropriate for the service we
are looking at adding.
• We evaluate the responses and call all of their references. If they are glowing, we go
forward. If they are not, we halt the process for that applicant.
• If, however, everything checks out, we submit the bid packages with our
recommendation to appropriate ACWA staff and /or leadership for their evaluation
• If it is found to meet the program criteria, is it submitted to the appropriate ACWA
committee or panel of experts made up of ACWA members, for review, discussion and
approval.
• If it passes committee or expert panel approval, we present it to the ACWA Board of
Directors for final approval.
• A contract is drawn up by ACWA Legal Counsel and signed by both parties.
Since I've been in this position, this procedure has been followed.
RMJ Technologies
do Accounting Value
P.O. Box 4470
Oceanside, CA 92052
Name / Address
South Tahoe Public Utility District
Randy Curtis, Mgr. Field Operations
1275 Meadow Crest Dr.
South Lake Tahoe, CA 96150
Quote
Date
Quote #
2/9/2012
115
Ship To
-14-
Rep
Project
Item
Description
Qty
U/M
Cost
Total
5500
5500 - Diagnostic Vehicle Unit
"Monitoring Service $28.95 per month per unit*
7.75%
•
35
ea
375.00
7.75%
13,125.00T
1,017.19
Total $14,142.19
-14-
ASSOCIATION OF CALIFORNIA WATER AGENCIES
PREFERRED PROVIDER PROGRAM
REQUEST FOR QUALIFICATIONS
FOR CONSIDERATION AS AN ACWA PREFERRED PROVIDER FOR A
FLEET OPTIMIZATION SYSTEM
ON AN INDEFINITE DELIVERY /INDEFINITE QUANTITY BASIS
FOR THE YEARS 2010 - 2015
MO -IOW
Mims for Oal mow
Water Agenda
910 K Street
Saramento, CA 95814
Contact Linda Anderson
Iindaa @acwa.com
Closes 4/21/2010 @ 4:00 pm PDT
ASSOCIATION OF CALIFORNIA WATER AGENCIES
PREFERRED PROVIDER PROGRAM
REQUEST FOR QUALIFICATIONS
TO PROVIDE A FLEET OPTIMIZATION SYSTEM
ON AN INDEFINITE DELIVERY /INDEFINITE QUANTITY (IDIQ) BASIS
PURPOSE
The Association of California Water Agencies (ACWA) Preferred Provider Program (APP) is looking
to augment its current group of APPs with a Fleet Optimization system provider that can assist its
water agency members in managing their fleets through a variety of management and
monitoring systems that can be found in Section 7, the Requirement Section of this IDIQ Request
for Qualifications.
OVERVIEW
ACWA's membership which consists of more than 450 public water agencies, has a need for a
fleet optimization system to offer to its members at a reduced rate. ACWA anticipates the fleet
optimization system will: (1) provide a baseline assessment of the efficiency of field operations
routes, scheduling and travel time; (2) identify and track areas that need improvement;
(3) conduct a scheduling and route assessment based on historical performance; (4) track the
vehicle with a global positioning system or tracking device.
Responses to this RFQ will be scored in accordance with the criteria set forth in the following
pages.
In order to meet the target date for selection, ACWA is adhering to the following time schedule
for the selection process. The successful bidder, if any, shall assist the ACWA in meeting this
schedule. The schedule is as follows:
3/26/2010 Issuance of RFQ
4/21/2010 Deadline for Submission of Statements of Qualifications (4:00 p.m. CST) via PDF or
MS Word email submission to Iindaa @acwa.com
The above dates are subject to change. Notices of changes to items directly impacting the original RFQ or
qualifications submittal process will be posted electronically on the ACWA website: htto://www.acwa.com. If you
wish to be notified of changes to this RFQ, send a "notification of intent to submit" to Linda Anderson at
lindaa @acwa.com
1
-16-
DESIRED OUTCOMES
ACWA is seeking for its agency members the delivery of a comprehensive Fleet Optimization
System, which will result in increased productivity, reduced costs (including fuel, maintenance
and mileage) and a decrease in the number of inspections and field visits. The services provided
by the selected individual or organization must:
1 Interface with existing services which are commonly in place among Association of
California Water Agencies member organizations.
2 Establish and document current fleet and route strengths and weaknesses.
3 Provide a plan to increase employee productivity and efficiency by more effectively
utilizing our current fleet at a reduced cost to the agency.
SOQ REQUIREMENTS / LAYOUT
ACWA requests that you keep the various components of the proposal within the page limits set
for them. All page requirements are double sided (one page = one page printed on both sides).
1. Introductory Statement /Project Understanding - State how your firm's technology will be
able to assist our members in increasing their fleet's optimization and a brief overview of
how you will accomplish this.
2. Company Profile
a. Company and manufacturer Information
b. Company certifications
c. Proven customer benefits (give examples)
d. Experience with provided fleet optimization services to water agencies
3. References /Demonstrated Experience that has occurred in the last five years. Please
provide at least three, preferably five, examples of experience with this type of work,
including references. Format should be: Company name, contact, title of contact,
address, phone and the Scope of Services for the Project and the dates of the project.
4. Application Software and Hardware Solution including description of how it works
a. Software key features and benefits for:
i. Location Information /GPS
ii. Remote diagnostics
iii. Reports provided (e.g., speed violation report, activity detail report; Odd
Hours report, drive time summary report; stop detail and idle time reports;
geo -fence violation; landmark report by both landmark and vehicle; remote
emissions report; fuel efficiency report of MPG for all vehicles; begin /end
of day report; fleet performance report.
b. Manufacturer URL
5. Integration Capabilities
-17-
2
6. ACWA Specific Requirements - The table below represents our requirements. Please put
a check in the Full, Partial, or None box as appropriate. If you have only a Partial or None
response, please provide an explanation. (Replicate this table and fill in as appropriate)
ACWA Requirement
Compliance Level
Explanation
Full
Partial
None
GPS Service
Collect diagnostic and location
information from a motor
vehicle using a wireless internet
device installed in the vehicle
Analyze, deliver and post the
information to a web page
within the provider's web site
and notify the owner and a
designated 3rd party by email of
certain events or information
Provide and install in designated
agency member vehicles GPS
hardware, integrating odometer
and engine diagnostics data
Provide training to District staff
on the use of the hardware and
website
Scope of Support Service
Provide the support services,
consultation, and technical
assistance during regular
working hours which are M -F
7:00 — 5:00 PT
GPS Tracking
Automatic Vehicle Location to
be accurate to +/ -9 meters 90%
of the time
Roadside assistance and Stolen
Vehicle Recover
To include solution for trailer
tanker fleet without 12v power
supply on same system
Remote Diagnostics
Receive diagnostic trouble code
alerts from OBD II via e-mail
Speed Data
Track current real speed, speed
history and maximum speed
Remote Smog Check
3
—18—
ACWA Requirement
Compliance Level
Explanation
Full
Partial
None
The Automatic Vehicle Locator
must be accurate to +/ -9 meters
at a minimum of 90% of the time
The system must be able to
accommodate MWD's trailer
tanker fleet which has a 12 Volt
power supply
The system must be able to
receive diagnostic trouble code
alerts from OBD II via emails
The system must track current
real speed, speed history and
maximum speed on all included
vehicles
System shall be web based with
no hardware or software other
than a mapping program
required to be installed on
Agency computers
System must transmit location
information for all equipment
and must be able to transmit
information for a subset of that
equipment.
The system must include the
ability to isolate a facility and
identify all vehicles that have
used that facility and store that
information on hard disk or
other media and upload as
needed.
The system must transmit
additional information provided
by electronic sensor such as
on /off or pressure switch, OBD-II
or 11708 data connections as
well as 12 -volt only for non -
computer controlled equipment.
The system must be expandable
from an initial 100 units to 200,
400 or 600 in 20 unit blocks.
The system must include the
ability to be installed as
hardened equipment in open
environments such as backhoes
and loaders.
4
—19—
ACWA Requirement
Compliance Level
Explanation
Full
Partial
Full
The system must include all the
hardware necessary to transmit
the location information from a
vehicle to one or more District
command centers.
The system must provide routing
information and interface with
routing software.
The system must include the
ability to isolate single vehicles
on its website.
The system must include the
ability to show all vehicles at
once.
The system must include the
ability to isolate a sub -group of
vehicles
The system must include the
ability to display multiple map
screens simultaneously.
The system must include
software to give District the
ability to customize vehicle icons
and color -code vehicles.
The system must include a
continuous display of vehicle
speed, direction, and status.
The system must include the
ability for agency members to
add its own landmarks.
The system must include graphic
route playback with a broad
range of reports.
The system must provide the
ability to define geographic
boundaries with audible alarms
and report when those
boundaries have been violated.
The system must monitor inputs
such as door open, engine idle,
temperature, remote door
unlock, vehicle starter disabled.
The system must include the
ability to send preset alarms to a
list of user configurable e-mails
and /or as a Short Message
Service (SMS) to cell phones.
The system must include the
ability to expand to full two way
messaging and GPS.
5
—20—
ACWA Requirement
Compliance Level
Explanation
Full
Partial
Full
The system must include the
ability to export any report in all
major formats including Excel,
and PDF
The system must include an
internal temperature sensor for
auto protection if the unit
temperature exceeds 80°F.
The system must have a built in
motion switch for security
alarm.
The system must include an auto
switch which goes to sleep mode
when car battery is low to
prevent battery discharge.
Reports — Where they are and
where they were. Every stop;
driving speed, mileage by state,
stop duration, start and finish
time and unauthorized or after
hours use. Delay Reportts,
showing the actual arriving time
vs. planned time per preset daily
route. Search by driver or search
the entire fleet by setting the
date /time range that you are
looking for.
Management Information
Requirements
ACWA Agency members will
require a report that includes
the following information its
fleet -
t
Where the vehicles are and
were.
Every stop, driving speed,
mileage by state, stop duration.
Start and finish times for each
vehicle and any
unauthorized /after hours use.
Delay Reprots, showing the
actual arriving time vs. planned
time per preset daily route.
A report that allows a search by
driver or search the entire fleet
by setting a date /time range.
6
—21—
ACWA Requirement
Compliance Level
Explanation
Full
Partial
Full
Need the ability to create and
store history be vehicle by day
on disk or other hard medium
and upload as needed. There
will be a storage requirement of
a minimum of one month on-
line and up to one year on
demand for all standard reports.
Require the ability to provide
dispatch history in a format
compatible with Microsoft
Access or Excel.
Require a report which allows
dispatch personnel to assign a
unique identifying number to
each dispatch.
Installation Service Support
The vendor selected will
perform:
• Onsite installation
• Ongoing maintenance
• Ongoing programming, and
• Ongoing upgrades to
current software releases.
• Hardware upgrades
required by technology
changes or cellular
communications systems.
Onsite support within 24 hours
or next working day
24/7 toll -free support during life
of system.
The installation of software for
problem tracking and error
recording software which the
vendor shell also be responsible
for maintaining.
The identification of its
dedicated support personnel.
_
The maintenance of an off -site
backup of all software and
modifications, delivery of
backups will be guaranteed
within 24- hours.
Software recovery unless it can
be shown that the loss of data
was as a result of agency
member's negligence.
7
-22-
ACWA Requirement
Compliance Level
Explanation
Full
Partial
Full
Onsite installation of bug fixes
and upgrades.
Onsite training and refresher
classes
Demonstrate that all
components of the system, with
the exception of in- vehicle units
are recoverable within 24 hours
after a natural disaster.
Open cab equipment too is
hardened to environmental
elements or vandalism, and that
the equipment will be installed
in secured locations and that all
wiring will be protected.
Maximum average power
consumption will not exceed
100 mA when vehicle is running
and 35mA when vehicle is
turned off.
8
—23—
7. Pricing = Please define pricing in two separate schedules as defined below:
Schedule 1- Unprotected Units
Year
Est. Quantity
Unit Price
(AVL)
United
Price /Month
(Services)
Unit Price
(Installation)
$
$
Schedule 2 - Protected Units
Year
Est. Quantity
Unit Price
(AVL)
United
Price /Month
(Services)
Unit Price
(Installation)
$
$
Indicate the one -time cost for each of the items listed below:
Training
$
Other (please itemize and add lines as
necessary
$
$
$
8. Explain how your company will be able to expand airtime as needed and indicate as to
how the company will prevent our agency members' messages from being crowded out as
usage increases or the cost of each transmission increases dramatically after agency
members become captive through proprietary hardware purchase.
9. Include Screen Shots demonstrating the software's key components such as those
described in Item 4.a on page two of this RFQ.
10. See attached ACWA Preferred Provider Agreement. Please state any exceptions you
have to this agreement and why.
11. Appendix - you may add any additional collateral materials, resumes of key staff or other
items that you feel would make a compelling case for choosing your firm for this service,
however, we request that you keep this section limited to 20 pages.
9
-24-
MASTER AGREEMENT
[Insert Name of Company and Type of Service here]
For Members and Supporters
of the Association of California Water Agencies
This Agreement is entered into by and between _ Company, a California corporation, and the
Association of California Water Agencies (ACWA), a California non - profit corporation.
RECITALS
A. [Insert company name here], (hereinafter referred to as the "Provider") is in the business
of providing [insert type of service here] and related management products and services.
Provider is legally authorized to do business in California.
B. ACWA is an association comprised of public agency members with interests in promoting the
development, management and reasonable beneficial use of water in an environmentally
balanced manner (generally referred to as "members "); mutual water companies (generally
referred to as "affiliates "); and other agencies, businesses and associations that have similar
interests or provide products or services to public agency members (generally referred to as
"associates "). For the purposes of this Agreement, all public agency members will be
referred to as "Members ", and affiliates and associates will be referred to collectively as
"Supporters."
C. For purposes of this Agreement, Provider and ACWA may be referred to individually as
"Party" and collectively as "Parties."
D. Provider and ACWA are entering into this Program Agreement ( "Agreement ") to
implement a program (hereinafter referred to as the "Program ") to assist Members and
Supporters in retaining the services of Provider under preferred terms and conditions as
described in Section 1. A. of the Agreement,
E. Any Member or Supporter of ACWA in good standing is eligible to secure the services of,
and enter into an agreement with, the Provider for [insert type of service here] on
preferred terms as described in this Agreement.
F. Members and Supporters that elect to enter into an agreement with Provider pursuant to
this Agreement may be referred to as "Participants."
NOW THEREFORE, Provider and ACWA agree as follows:
I. SERVICES: PROVIDER
-25-
10
A. The Provider will provide the following services to Participants:
1. [insert specific description of products and /or services here]
B. In addition, Provider will be responsible for the following:
1. Customer Service — Provider will provide Members, Supporters and Participants with
information and required support in a timely manner. Provider will respond to each
inquiry within three (3) working days of receiving the inquiry, but preferably on the
day received. If appropriate, Provider will work cooperatively with ACWA to
expeditiously resolve any customer service problem or issue.
2. Information for Members and Supporters— Provider will assist ACWA in providing
information about the Program to Members and Supporters and potential members
and supporters. Provider will develop and disseminate, or provide to ACWA to
disseminate, informational materials, including printed materials that promote
participation in the Program. Such activities may include direct mail and other uses of
printed materials, participation in programs and exhibits at conferences, seminars,
workshops, region events and other appropriate and reasonable activities that Provider
and /or ACWA determines is available.
3. Reporting requirements — Provider will provide ACWA with a quarterly report, in a
format agreed to by Provider and ACWA. The report will list Participants that
received services from Provider during the quarter pursuant to Section I. A. of this
Agreement. Provider will supply ACWA with the report by the 10th working day of
the first month of the following quarter. If a customer service issue or other issue
concerning a Member, Supporter or Participant occurs and is not immediately
resolved, Provider will notify ACWA without delay.
C. Billing— Provider will be responsible for billing Participants for the services provided
pursuant to this Agreement according to the pricing established for Participants pursuant
to Section IV.
1. Provider will provide ACWA with an accounting of billings submitted to, and fees
collected from, Participants by the 10th day of the month following each quarter in
which Participants are billed. If the 10th day falls on a Saturday, Sunday or holiday, the
accounting will be due on the following business day.
2. By the end of the month, following a month in which Provider receives payment from a
Participant(s), Provider will make a payment, as determined pursuant to section VI, to
ACWA as compensation for Provider's services.
II. SERVICES: ACWA
-26-
11
A. Information dissemination to Members and Supporters —ACWA will announce the
program to Members and Supporters as an ACWA Preferred Provider Program through
one or more mailings (either by direct mail or e-mail) to ACWA Members and Supporters;
include information on the ACWA Web site; compose articles for ACWA publications and
promote this program during ACWA conferences and other appropriate events.
B. Additional information for Members and Supporters —ACWA shall assist Provider in
providing information about the Program to Members and Supporters and potential
members and supporters. Informational activities may include: direct mail, e-mail and
other uses of printed materials supplied by Provider, conferences, seminars, workshops,
region events and other appropriate and reasonable activities.
C. Member and Supporter information —ACWA agrees to supply Provider with a list of
Members and Supporters. ACWA will also provide appropriate information to Provider
concerning any Member or Supporter customer service issues or similar issues and will
work cooperatively with Provider to expeditiously resolve any such issue or problem.
III. CONFIDENTIALITY
Provider and ACWA agree to keep the terms of this Agreement confidential to the extent
permitted by law. Access to agreement terms will be limited to each Party's officers, employees
and legal counsel. Each Party will take all reasonable measures to assure that officers, employees
and legal counsel who have such access maintain the confidentiality required by this provision.
IV. PRICING
A. Provider will give Participants preferred pricing as follows:
1. Provider will provide preferred pricing to all Members and Supporters that become
Participants.
2. Provider agrees that it will match or beat any bona fide offer received by a Participant
or Participants collectively, or by ACWA if it is an offer to all eligible Members and
Supporters, for a comparable program and services within 30 days of written
notification of the offer. If Provider is unable to match or beat the offer, the Participant
or Participants (or ACWA if an offer is available to all eligible Members and Supporters)
may select the alternative vendor and terminate any and all agreements with Provider.
V. TERM
A. This Agreement will commence on [insert date], and shall be automatically renewed
annually thereafter unless a Party notifies the other Party in writing thirty (30) days in
advance that the Agreement will be terminated on the anniversary date then in effect; and
provided, however, that this Agreement, and any subsequent renewal thereof, may be
terminated by either Party upon one hundred and twenty (120) days written notice.
12
-27-
B. This Agreement also may be terminated upon written notice from one Party for material
breach or default by the other Party in the performance of its obligations under this
Agreement if such breach or default is not cured or corrected within 15 days following
receipt of notice by the offending Party of such breach or default.
C. If Provider elects to terminate this Agreement, it shall also provide written notice of its
election to do so to all Participants.
D. Provider will become and remain an Associate of ACWA throughout the term of this
Agreement and any renewal thereof. Provider will exhibit at one of the two ACWA semi-
annual conferences, but preferably at both.
VI. COMPENSATION
A. As consideration for the services provided by ACWA under this Agreement, Provider shall
pay ACWA (5%) of all payments Provider receives from any Participant for services
described herein and as required pursuant to Section I. C. 2. of this Agreement. Payments
shall be made to ACWA on a quarterly basis within thirty (30) days after the end of each
quarter.
B. Provider will pay ACWA compensation pursuant to this Agreement for any Participant for
which a contract is signed with that Participant while this Agreement is in force, even if the
Agreement has terminated by the time payment is to be made.
VII. EXCLUSIVITY
During the term of this Agreement, ACWA agrees not to endorse any other provider of
comparable services, and Provider agrees to offer services described in Section II to Members and
Supporters and potential members and supporters, pursuant to this Agreement. Nothing in this
Agreement will restrict a Member's or Supporter's ability to obtain services offered by Provider
from another provider.
VIII. LIABILITY AND INDEMNIFICATION
Provider will indemnify, defend and hold ACWA harmless from all claims, causes of action and
liabilities, of any nature whatsoever, including reasonable attorney's fees, which may be asserted
by third parties against ACWA except those that are caused by negligence or willful misconduct
on the part of ACWA, or any employee or agent of ACWA, in connection with this Agreement.
Provider also agrees that any and all obligations and liabilities incurred by any Participant will be
the obligations and liabilities only of that Participant and shall not in any manner be an obligation
or liability of any other Participant, ACWA, or ACWA Member or Supporter.
13
-28-
IX. INSURANCE
During the term of this Agreement and any agreement entered into with a Member or Supporter
pursuant to section I A, Provider will secure and maintain at Provider's own expense the following
insurance coverages and provisions:
A. General liability insurance with minimum limits of $1,000,000 each occurrence; personal
and advertising injury of $1,000,000; and general aggregate of $2,000,000.
B. Business automobile liability insurance applicable to all owned, non -owned and hired vehicles
with bodily injury and property damage limits of not less than $1,000,000 per occurrence.
C. Workers' Compensation insurance as required under California State Law.
X. REPRESENTATIONS AND WARRANTIES
A. Each Party is, and shall at all times remain, in compliance with all federal, state and local
laws, ordinances, rulings, regulations, decisions and directives in connection with the
performance of obligations pursuant to this Agreement.
B. Each Party warrants that this Agreement, and any instrument or agreement required dr
contemplated hereunder, are within the Party's respective powers, have been duly
authorized, and do not conflict with the organizational purpose of that Party or any law,
agreement or obligation by which that Party is bound.
XI. INDEPENDENT CONTRACTOR
Each Party is and shall perform its services under this Agreement as an independent contractor.
Neither Party has authority to assume or create any commitment or obligation on behalf of, or to
bind the other Party, absent prior written approval of the other Party.
XII. GOVERNING LAW
The validity, performance and construction of this Agreement will be governed and interpreted in
accordance with the laws of the State of California applicable to contracts made and to be
performed herein.
XIII. ENTIRE AGREEMENT
This Agreement embodies the entire agreement of the Parties relating to the subject matter
hereof and supersedes all prior and contemporaneous agreements, representations and
commitments between the Parties, whether written or oral. No supplement, modification or
amendment of this Agreement will be binding unless made in writing and duly executed by both
Parties.
14
-29-
XIV. ASSIGNABILITY
Neither Party shall assign this Agreement without the prior written consent of the other party,
which consent will not be unreasonably withheld. This Agreement will be binding not only upon
the Parties but also upon all assigns and interests.
XV. COMMUNICATIONS
All notices, requests, demands and other communications hereunder shall be in writing and shall
be deemed given when received. Notices will be personally delivered or mailed, certified mail,
return - receipt requested, or sent by overnight carrier to the following addresses:
If to Provider:
If to ACWA:
Association of California Water Agencies
910 K Street, Suite 100
Sacramento, CA 95814
Attention: Linda Anderson
IN WITNESS WHEREOF, each Party has caused this Agreement to be executed by its authorized
representative.
NAME OF PREFERRED PROVIDER, ASSOCIATION OF CALIFORNIA WATER
AGENCIES
Signed.
Title
Signed, Timothy Quinn
Executive Director
Date Date
15
-30-
Fleet Optimization
Company: RMJ Technologies
Product: Network Fleet's Fleet Optimization Device fits into a vehicle's engine and tracks engine
information
Description: Fleet Optimization focuses on reducing the overall operating expense of the fleet, resulting in an
increase in the cost savings component of the fleet. If properly managed, most agencies experience a ROI in as
few as four to six months.
Overall Product Benefits:
• Fuel savings as a result of reduced idle time and reduced fleet speeds as well as eliminating unauthorized
after hours usage of fleet vehicles.
• . Liability reduction as a result of eliminating after hours usage of fleet vehicles.
• Fuel and wage savings by tracking vehicle usage during business hours (enhanced dispatch).
• Fuel and wage savings as a result of fewer vehicle miles traveled (enhanced dispatch).
• Reduced fuel and maintenance savings as a result of continually monitoring engine health.
• Increased revenues as a result of being able to perform more jobs per day /per week (enhanced dispatch).
• Reduced towing costs as a result of Networkfleet Roadside Assistance.
• Wage savings as a result of having wireless odometer values and a decrease in overtime
• Time and money savings due to the exemption from California smog check (Bureau of Automotive
Repair).
• Insurance savings from having a stolen vehicle recovery and safety device installed.
• Reduced GHG emissions from pollutants such as carbon dioxide, carbon monoxide, nitrous oxides, PM10,
methane, and hydrocarbons primarily as a result of fewer miles driven and reduced idle.
• A reduced fleet size as a result of understanding vehicle utilization rates.
• A reduction in new vehicle purchase as a result of longer vehicle life with a reduction in idle.
References (Water Agencies they've worked with /their success):
Project: Implementation and Servicing of 300 GPS Vehicle Tracking Units Throughout A Fleet.
San Diego County Water Authority (June 2009 - Present)
Al Garza, System Maintenance Supervisor in Fleet Services, noted the key environmental benefits of using this
system. "It helps decrease greenhouse gases in several ways: by alerting the mechanics via email of maintenance
needs (properly maintained vehicles operate more efficiently) and monitoring the vehicles constantly, instead of
during smog checks every two years. In addition, we can manage idle time and vehicle speeds, since low speeds
create fewer pollutants, and the GPS system helps drivers select the best routes." Furthermore, "With an
estimated 10% reduction in fuel use fleet wide, the Water Authority can expect to save $25,000 a year in fuel
costs. The exemption of the bi- annual smog check saves $7,000 a year, and the included 24/7 roadside assistance
saves $3,000 a year. On top of this, there are savings realized by catching problems early and eliminating costly
repairs with the preventative Diagnostic Trouble Code (DTC) Reporting System. Overall the system will pay for
itself in less than six months the first year, and in less than three months for each following year. This will be a
huge cost savings for the Water Authority over time, which is a big plus to our budget."
Project: implementation and Servicing of 100 GPS Vehicle Tracking Devices Primarily to Monitor Emergency
Response Vehicles and Equipment
Metropolitan Water District of Southern California (July 2008- Present)
Implementation and servicing of 100 GPS Vehicle Tracking Devices primarily to monitor emergency response
vehicles and equipment. These devices provide location information in real time reporting every two minutes. The
solution is web -based with no software. Therefore, the assets can be managed from anywhere in the world where
you can gain internet access.
Project: Implementation and Servicing of 300 GPS Vehicle Tracking Units Throughout A Fleet.
Eastern Municipal Water District (April 2009 — Present)
These are actual numbers from Eastern (300 vehicles) over 11 months (April 1, 2009 through February 28, 2010)
• Reduction in miles driven 325,000
• Reduction in fuel usage 52,000 gallons
• Reduction in fuel cost $130,000
• Labor Efficiency (cost reduction) $700,000
• (reduction in miles /average vehicle speed x average labor rate)
• Accumulative Labor and Fuel Savings $830,000
• Miles /Gallon Performance Increase Gas: 8%
• Miles /Gallon Performance Increase Diesel: 5%
• Class A &B Vehicle Speed Violations Per week >55mph 460 to 42
• (460 in the first week of April down to 42 in the last week of February)
• Class C Vehicles Speed Violations Per week > 70 mph 2000 to 62
• (2000 in the first week of April down to 62 in the last week of February)
• Reduction in Nox 840 pounds
• Reduction in Sox 3.8 pounds
• Reduction in CO 3400 pounds
• Reduction in CO2 400,000 pounds
• Reduction in PM10 48 pounds
• Reduction in CH$ 30 pounds
*Note, the results above do not yet include savings In maintenance, insurance, towing, liability, etc. Eastern is in
the process of calculating total savings over its first full year of usage. This data should be available in May.
What they are offering ACWA members through the Preferred Provider Program:
ACWA is getting a 12 to 14% discount for their agency members on the fleet optimization devices that are added
to the vehicles. The range is tied to the vehicle wholesale price which fluctuates.
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541.0614 • wwws us
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Julie Ryan, Senior Engineer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Cold Creek Filter Plant and Ralph Tank SEZ Restoration
Projects
REQUESTED BOARD ACTION: Extend Northwest Hydraulic Consultants, Inc. (NHC)
contract for consulting services, in the amount of $5,682.04
DISCUSSION: This summer, the District completed SEZ Restoration projects, which also
included facility demolition and site improvements, at Cold Creek Filter Plant and Ralph
Tank sites. To support permitting, final construction documents, and service during
bidding and construction for these projects, the Board had previously authorized
$73,741 for NHC. During construction, a number of unanticipated work items required
additional attention by NHC, and their budget has been fully expended. To allow NHC
to complete as -built drawings and perform final site inspections for these projects, staff
recommends that the Board authorize an additional $5,682.04 for NHC. Staff will be
requesting reimbursement of these costs from the USFS under the District's existing grant
for this project.
SCHEDULE: March 2012 to June 2012
COSTS: $5,682.04
ACCOUNT NO: 2029 - 8745 /DEMOFP; 2029 - 8745 /DEMORT
BUDGETED AMOUNT REMAINING: $139,682
ATTACHMENTS: Amendment No. 3, Scope of Work and Budget
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Water
NO
NO
-33-
South Tahoe
Public Utility District
Memorandum
Date: March 14, 2012
To: Board of Directors, R. Solbrig
From: Paul Sciuto, P.E.
Re: C -Line Hydraulic Power Generation Evaluation - Consultant Recommendation
T 4ei (at
arcA
Richard Solbrig, General Manager—
Board Members
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
On February 14, 2012, staff solicited a Request for Proposal (RFP) to provide engineering
design services to complete: a condition assessment of the Districts C -Line; a feasibility
analysis of its hydraulic power generation potential; and an engineering design and
specifications for permitting and construction of the recommended hydraulic power facility.
Responses to the RFP were received from 1) HDR Inc.; 2) Carollo Engineers /Sunrise
Engineering; 3) Kennedy Jenks Consultants /Rentricity; and 4) Domenichelli and Associates.
Submitted proposals were carefully reviewed and scored by District staff using the five criteria
and point values listed on the RFP Evaluation and Selection Criteria worksheet. These criteria
included: completeness; specialized design /technical competence; approach;
capacity /capability; and familiarity with the project conditions. Following staff evaluation,
reviewer scores were compiled and are presented on the RFP Scoring Summary. From the
scoring summary, the proposals were rescored according to each reviewer's rank to provide
a total score, provided in the RFP Rankings.
On March 14th, review team members conferred to discuss the proposals. Review of the
scoring summary and RFP rankings shows that the highest scores from the review team for all
evaluation and selection criteria were awarded to the technical proposal submitted by
Carollo Engineers (CE). District staff recommends that the Board approve the selection of CE
for this project and allow staff to enter into an agreement with CE to complete this work up to
a total contract amount not exceeding two hundred thousand dollars ($200,000).
Attachments
Cc: I. Dergeohn
File
South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
ENGINEERING SERVICES
PROJECT :1029- 7915/##x##
RFP EVALUATION & SELECTION CRITERIA
Rank the technical proposals using the following criteria and enter your scores on the
accompanying scoring sheet.
CRITERIA DESCRIPTION POINTS
1
COMPLETENESS: Rank the overall completeness of the technical
proposal. Does it include all components requested in the RFP, including
transmittal letter, three (3) relevant project descriptions, project approach,
project team description, organization chart, % time availability matrix;
project work -hour requirenments; and project schedule.
SPECIALIZED DESIGN/TECHNICAL COMPETENCE: Rank the project
team in terms of professional qualifications /experience necessary to
complete the project. Does the proposal provide specific examples of
relevant experience showing proficiency in hydraulic power generation
2 feasibility analysis and engineering design appropriate for the project.
Does the project team have the relevent professional credentials (e.g. PE
in appropriate discipline) and desired level of experience required to
perform the work?
10
30
APPROACH: Rank the proposal in terms of offering unique approaches or
key considerations to completing the project. Does the proposal show that
3 the project team has a full understanding of the project scope. Does the 35
proposal provide a clear plan to complete the project in a complete and
cost effective manner.
CAPACITY /CAPABILITY: Rank the the project team on its qualifications
4 and ability to provide specialized services needed to complete the project 20
as presented in the proposal.
FAMILIARITY: Rank the project team in terms of its work experience and
5 familiarity in working withy the District. 5
TOTAL 100
CLINE HydroGen_Eval.xlsCriteria
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
RFP SCORING SUMMARY
FIRM
1
CRITERIA
2 3
4
5
TOTAL
SCORE
(HDR
Reviewer 1
9
25
32
I 18 II
5
89
Reviewer 20 10
I 23
25
15
5
78
Reviewer 3
7
24
24.5
16
3
74.5
Reviewer 40 8
1
I 27
28
I 16
IL 16 I'
�I
3.5
3.5 II
82.5
87
Reviewer 5
9
27
31.5
Reviewer 60
0
I Reviewer 71
8
10
18
10
4
50
HDR Totals
51
136
159
91
24
461
Caro llo Engineers/Sunrise Engineering
Reviewer 18 10
30
27
20
5
92
Reviewer 211
10
28
31
17
5
91 I
Reviewer 30 8 I
27
24.5
14
4.5
78
Reviewer 4
9
27
24.5
16
4.5
81
Reviewer 5I1
9 I
27
31.5
18
4
89.5
Reviewer 6
0
Reviewer 7I
10
25
30
20
5
CE/SE Totals I
56
164
168.5
105
28
KJC/Rentricity II
Reviewer 1 10
27
30
19
5
91
Reviewer 21 8
24 I
28
15
I 5 II
80 I
Reviewer-31I 9
18 I
28
12
I 4
71
Reviewer 40 10 I
24
24.5
16
4.5
1 79
Reviewer 5II 9 I
24
24.5
18
4
79.5
. Reviewer 60 f
J
I 0 I
Reviewer 7I
10
26
25
20
5
KJC/RENT Totals(
56
143
160
100
27.5
CLINE HydroGen_Eval.xis
1
3/14/2012
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
RFP SCORING SUMMARY
Fl
1
CRITERIA
2 3
4
5
TOTAL
SCORE
Domenichelli and Associates
Reviewer 1
10
25
33
15
5
88
Reviewer 2
9.5
26
32
17
5
89.5
I Reviewer 3
8
24
24.5
14
5
75.5
I Reviewer 4
9
21
24.5
14
4.5
73
I Reviewer 51
9
18
31.5
16
4
78.5
IReviewer 61
0
Reviewer 7
9
24
30
20
5
88
DMA Totals
54.5
138
175.5
96
28.5
492.5
Engineering
Reviewer 1
0
Reviewer 2
0
Reviewer 3
I 0
Reviewer 4
0
Reviewer 5
0
Reviewer 6
0
Reviewer 7
0
MI Totals
0
0
0
0
0
0
CLINE HydroGen_Eval.xls 2 3/14/2012
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
PROPSAL RANKINGS (1 =High; 4 = Low)
HDR, Inc.
FIRM
Caroilo
Engineers /Sunrise Domenichelli and
Engineering KJC /Rentricity Associates
Reviewer 1
3
1
2
(
4 1
Reviewer 21I 4
1
1
3
2
3
1
4
2
3
4
Reviewer 51
2
1
3
1
4
Reviewer 61
2
Reviewer 7
4
1
3
2
TOTAL SCORE
17
7
18
20
CLINE HydroGen_Eval.xls
1 3/14/2012 •
nhc
Ea,
northwest hydraulic consultants
07 March 2012
Julie Ryan
Senior Engineer
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, California 96150
Subject: STPUD Purchase Order #23307 and #23306 Augmentation Request
Dear Ms. Ryan:
NHC is providing engineering design, permitting, and construction support services to the South Tahoe
Public Utility District (District) to complete construction of improvements associated with the Cold
Creek Filter Plant and Ralph Tank BMP and Stream Zone Restoration Project (Project). Amendment #2
(08 September 2010) of the Scope of Work between NHC and the District for the Project defined
activities NHC would perform to obtain environmental permits, complete engineering design, and
provide construction support. District Purchase Order #23307 authorizes NHC to perform work defined
in Amendment #2 for the Ralph Tank site. District Purchase Order #23306 authorizes NHC to perform
work defined in Amendment #2 for the Cold Creek Filter Plant site.
The scope of work for Amendment #2 assumed NHC and its subcontractors would provide limited
construction support to the District through periodic site visits. At the District's request, NHC and its
subcontractors provided additional construction support services above what was originally anticipated
in the scope of work to lead construction observation tasks associated with revegetation activities at both
sites, and the placement of pervious concrete at the Cold Creek Filter Plant site (including observing a
test pour conducted by the Contractor off - site).
To cover the cost of the additional work, NHC is requesting a budget augmentation to District PO
#23307 in the amount of $682.04 and a budget augmentation to District PO #23306 of $5,000. These
augmentations would increase the total budget under District PO #23307 from $34,700 to $35,382.04
and District PO # 23306 from $44,050 to $49,550. No other revisions to the contract or scope of work,
Amendment #1, or Amendment #2 are requested.
Thank you for considering this item and please contact me with any questions.
northwest hydraulic consultants inc.
Brent C. Wolfe, P.E.
Senior Engineer
—35—
South Tahoe
Public Utility District
General Manager
Richard H. So!brig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Cruet Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Lynn Nolan, Grants Coordinator
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Department of Water Resources Grant Application
REQUESTED BOARD ACTION: Adopt Resolution No. 2906 -12 to apply to the Department
of Water Resources for Integrated Regional Water Management (IRWM) funding for the
Tahoe Sierra Integrated Regional Water Management Plan revision.
DISCUSSION: The District, acting as the lead agency for the Tahoe Sierra Integrated
Regional Wafer Management partnership, submitted an application to the Department
of Water Resources for planning grant funding to update /revise the current IRWM plan.
This is the last round of Proposition 84 IRWM Planning grant funding and the Tahoe Sierra
partnership wishes to pursue funds to allow the firm of Kennedy Jenks to complete the
plan update. This resolution is a part of that application process (and may be submitted
after the grant submission date). The IRWM process is a state -wide effort to identify
partnerships that share watersheds and water issues within an identified region. These
partnerships work toward integrating resources and information to identify priority
projects within their region. The District has been involved in this partnership since 2003
and has been successful in receiving funding from a variety of sources through the
IRWM process. The Water Conservation Program and several waterlines have been
implemented under the IRWM and future grant opportunities require an IRWM plan
update.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT REMAINING: Unbudgeted
ATTACHMENTS: Resolution 2906 -12
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES 4WI NO
CHIEF FINANCIAL OFFICER: YES NO
-37-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
RESOLUTION NO. 2906-12
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
TO APPLY TO THE DEPARTMENT OF WATER RESOURCES
FOR INTEGRATED REGIONAL WATER MANAGEMENT
FUNDING FOR THE TAHOE SIERRA
INTEGRATED REGIONAL WATER MANAGEMENT PLAN REVISIONS
BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District
that application be made to the California Department of Water Resources to obtain
an Integrated Regional Water Management Planning Grant pursuant to the Safe
Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection
Bond Act of 2006 (Public Resource Code (PRC) Section 75001 et seq.), and to enter into
an agreement to receive a grant for the:
Tahoe Sierra Integrated Regional Water Management Plan Update.
BE IF FURTHER RESOLVED that the General Manager, Assistant General Manager
and /or the Chief Financial Officer, or their designees, of the South Tahoe Public Utility
District are hereby authorized and directed to prepare the necessary data, conduct
investigations, file such application, and execute a grant agreement with California
Department of Water Resources.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
resolution was duly and regularly adopted and passed by the Board of Directors of the
South Tahoe Public Utility District at a regular meeting duly held on the
15th day of March, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Kathy Sharp, Clerk of the Board
-39-
Eric Schafer, Board President
youth Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drfie • South Lake Tahoe • CA 96150 -7401
Phone 530 544- 6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager /Engineer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Tahoe Regional Planning Agency (TRPA) Memorandum of
Understanding (MOU)
REQUESTED BOARD ACTION: Authorize execution of a new MOU between TRPA and
the District.
DISCUSSION: The District has been working with the member agencies of the Lake
Tahoe Wastewater Infrastructure Partnership to negotiate a common MOU with all
public utility districts around Lake Tahoe. In the past, each agency has had an
individual MOU with inconsistent requirements between them.
The attached MOU is the culmination of many months of work to compile an MOU
defining Exempt and Qualified Exempt work that each agency can undertake. The
MOU can be terminated by either party following a 60 -day notice in writing.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: TRPA MOU
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES 4 7/1 NO
CHIEF FINANCIAL OFFICER: YES NO
-41-
CATEGORY: Sewer & Water
• ' C � AF � S eg tk>" ffi 1, � '✓ i �' Nf A& �`f yxpF4%�� 4, � • �' � M Y �'•.
' .l pi 3 2 he Mw. i' �, k,. (' Y � '4'.< �•. d '\'� � k'+ AY # i M4 „ k l Z
'.F.:: .fib k,. ,"3 x x.. ,ea.t.V1%'4'Sr. @4 '$'3�+•.. ,.. ¢M $ai 5. T.
°ervj y..xry {
• • �" ,e 8"4 'N" ^i,F A+ 4.., 'C .^, 'R 4 y. i8y Si f k, j x
v .. 3 ,'. •:, . .. .. , ., f • — , s . a tl , ..
Note: The activities
described in this table expand upon the Exempt (E) and Qualified Exempt (QE) activities otherwise allowed in
2.3 and Subparagraph 2.3.7 of the TRPA Code of Ordinances, provided the activities are consistent with Part 1
and Part 2 (Performance Standards) of this Memorandum of Understanding.
Subsection
(General Provisions)
I-' a Line No.
Activity
Level
E
Activity
Roadways, Trails, Sidewalks & Parking Facilities
Routine non - structural maintenance provided the activities do not modify the shape or location of the facility,
create or relocate land coverage, add new structural appurtenances or modify existing drainage.
2
E
Structural maintenance, repair and replacement of existing facilities (such as pavement, curb and gutter,
compacted shoulders, culverts, pipes, vaults, and similar structures), provided no new land coverage is created and
any relocated land coverage and /or permanent land disturbance is limited to 120 square feet in low capability land
(Classes la, 1b, 1c, 2, and 3) and 500 square feet in high capability land (Classes 4, 5, 6 and 7).
3
E
Installation of vehicle barriers (such as bollards, fencing and boulders) along travel ways provided the barriers
conform to applicable highway standards and boulders are placed partially in the ground to prevent rolling and to
give a natural appearance.
4
QE
Modifications to existing facilities to improve public safety and /or environmental protection provided any new or
relocated land coverage or permanent land disturbance is limited to 240 square feet in low capability land (Classes
la, 1b, 1c, 2, and 3) and 1,000 square feet in high capability land (Classes 4, 5, 6 and 7).
Attachment B - Public Utility Districts MOU
Table of Delegated Activities
5
I
E
Erosion Control & Water Quality Protection Facilities
Routine non - structural maintenance of existing storm water treatment facilities (such as dry wells, infiltration
trenches, drop inlets, and vaults), including removal of sediment, vegetative overgrowth and organic material,
without limit on material volume or land capability, provided remov terials are deposited outside of the Tahoe
Basin or at a TRPA - approved disposal site. - `
6
E
S ' ' ' - I - • - • I - - . cilities, provided no new land coverage is
created and relocated land coverage or permanent land dis n 4 � ited to 120 square feet in low capability
land (Classes la, 1b, 1c, 2, and 3jand 500 square feet in Ito h pabili ' � (Classes 4, 5, 6 and 7).
7
QE
Modifications to existing facilities to improve effective, meet new re: • ry standards, or correct system
inefficiencies, provided new structures such as rock scope protection and ret -walls are not visible from any
TRPA - designated scenic roadway or shorezone travel unit, Class I bicycle paths, reation areas designated in the
TRPA Scenic Quality Improvement Pro: ram (SQIP).
Water Distribution and Wastewater Collection & Treatment Facilities
8
E
Testing, locating, and maintenance of e" facilities (such as mechanical and electrical equipment, piping and
plumbing, pumps and similar devices).
9
E
Structural maintenance, repair, in -kind re • e ` "- ilities, provided excavation is limited to areas under
existing pavement, road shoulder, or compact oil; no d cover is created, and relocated land coverage
or permanent land disturla� is Rinited to 120 . re f pability land (Classes la, 1b, 1c, 2, and 3) and
500 square feet in hi h r • ility land asses 4, ,;,,
10
QE
Modifications to existing cities proved the mo ions do not result in any increases in water or sewer
treatment capacity or growth ktclucing activity, and a w or relocated land coverage or permanent land
disturbance is o 240 square feet in low capabili d (Classes la, 1b, 1c, 2 or 3) and 1,000 square feet in
high cepa •' "° �+: �:�; 4, 5, 6 ' °7).
Public Service /Recreation Buildings and Facilities
11
E
Interior re ling of existin -z ' dings in accordance with Subparagraph 2.3.2.A of the TRPA Code, except that the
allowable str • I cost of the r- . el all. is increased to $80,000.
12
E
Demolition of st es, improve is or fa "`' ies less than 50 years of age in accordance with Subparagraph
2.3.2.G of the TRPA ;: except th ,r, e excavation and backfill limits are increased to the grading limits in this
MOU.
13
QE
Demolition of structures, s or facilities greater than 50 years of age that are not designated, or
pending designation, on the storic Resource Map in accordance with Subparagraph 2.3.7.A.6 of the TRPA
Code if the MOU Partner deter nes that the structure does not qualify for historic protection in accordance with
Chapter 67 based on a report prepared by a qualified professional acceptable to the appropriate State Historic
Preservation Officer (SHPO).
Attachment B - Public Utility Districts MOU
Table of Delegated Activities
14
QE
Public Service /Recreation Buildings and Facilities (continued)
Structural repair to existing structures in accordance with Subparagraph 2.3.7.A.1 of the TRPA Code, except that the
structural repair cost in 2.3.7.A.1 is increased to $42,000 per year and excavation and backfilling limits in 2.3.7.A.1.a
are increased to the : radin: limits in this MOU.
15
QE
Structural modifications to existing structures in accordance with r,m = ragraph 2.3.7.A.2 of the TRPA Code, except
that the :radin: limits in 2.3.7.A.2.c (i) are increased to the gr.. ; ; knits of this MOU.
16
QE
Structural remodeling or additions to existing structures in aria • ance with Subparagraph 2.3.7.A.3 of the TRPA
Code, except that the grading limits in 2.3.7.A.3.a (i) are • eased to the limits of this MOU, and the BMP retrofit
plan required in 2.3.7.A.a (b) is consistent with the re• ents of this
Vegetation Management and Soil Preparation for Vegetation Planting
17
E
Pruning of vegetation, including hazardous tree lim ,•oval, beyond the limits " allOwed in Subparagraph 2.3.2.H of
the TRPA Code to maintain adequate si _ ht distance alo dwa other travet f , es.
18
QE
Scarification of disturbed high capability sails (Classes 4, .,, rt; :'s preparation for vegetation with native
plant species in accordance with Subparagraph 2.3.2.H of the Code provided the scarification is less than one
acre in area and does not exceed six inches in depth.
19
QE
Hazardous tree removal around MOU Partner facilities in accordan ':1'h Subparagraph 61.1.7.A of the TRPA Code,
except that TRPA approval is • . . - quired unless the tree was planted cenic mitigation measure pursuant to a
TRPA permit includin ` •y local g• ;-4;.nme - °" -;• ance "�" h Section 2.5).
Grading (Including Grading in Combination with Other Activities)
20
E
Excavations under exist! • land rage to an amount that can be backfilled, stabilized and swept clean
within a 24 -hour period.
21
E
Excavations of Inee4se allow • . .3.2.6 of the TRPA Code, except that the volume limit of the
excavation > ipereased .> .15 cubic - "' bit ; districts.
22
QE
Excavation °Otherwise allowed in Su . , : raph 2. of the TRPA Code, except that the volume limit of the
excavation' reased to 50 ards.
MEMORANDUM OF UNDERSTANDING
for
PUBLIC UTILITY DISTRICTS
This Memorandum of Understanding (MOU) is entered between th
(TRPA) and the public utility district(s) fisted in Attachment "A,"
TRPA's authority to enter into this MOU with local governme
TRPA Compact (Public Law 96 -551) and Section 2.6 of the T
authority of the MOU Partner to enter into this MOU is
become part of the TRPA Code under Section 2.6 up
hoe Regional Planning Agency
eferred to as "MOU Partner."
orities rests in Article VI (m) of the
f Ordinances ( "Code "). The
hment "A." This MOU shall
P " °`E<:Y =;;the MOU Partner.
ed in
ing by TR
PART 1— GENE ROVIS!QNS
COMMON OBJECTIVES TRPA and
wisely use a
and enhance t
implementation Orhe T
Partner (they _ es) have a common objective to
the wate resources in the Lake Tahoe Region,
ss of gov ' ent through the efficient
onal Plan.
TERM OF AGREEMENT This Mis effectiv
shalt re in effect
ice in writing.
ttachment "A" by the Parties and
minated kither party following a 60 -day
Termsituthis MOUs1 be ed in accordance with the TRPA Code.
INTER TION rovisfrior of this MO l are subject to the interpretation and
AND SEV ITY
DISTRIBUTION
FUNCTIONS
se • ility pions of Section 1.6 of the TRPA Code.
Activi uthorized by TRPA under this MOU are described in Attachment
B (Tab Exempt (E) and Qualified Exempt (QE) Activities). These
ctivr re designated as either "Exempt" or "Qualified Exempt."
ent B modifies the scope of Exempt and Qualified Exempt activities
ise allowed in Section 2.3 of the TRPA Code. Activities that are not
Exempt or Qualified Exempt are subject to the project review requirements
of Section 2.2 of the Code and are subject to TRPA review and approval.
LOSS OF EXEMPTION Any "exempt" or "qualified exempt" activity set forth herein shall be
considered a "project" outside the scope and authorities granted under this
MOU if the TRPA Executive Director determines that the activity may have a
substantial effect on natural resources in the TRPA Region as defined in the
TRPA Code.
Page 1 of 5
-46-
COMMUNICATION
TRAINING
EXAMINATION
OF RECORDS
PROCEDURES FOR
RESOLVING DISPUTES
EMERGENCIES
The Parties shall each designate a liaison for direct communication of
matters related to this MOU. Liaisons for the Parties shall meet at least
once per year to review this MOU and to establish policy directives, training
needs, and renew communications.
TRPA shall provide initial training to the MOU Partner regarding the
provisions of this MOU. Subsequent training shall be provided for matters
affecting this MOU, including but not limited to: changes to the TRPA Code
or other provisions of the Regional Plan; policy or procedural changes; and
training needed for corrective actions or clarify MOU provisions.
Every record of activity under this `` all be open for examination in
accordance with Article VI (o) of Compact.
In the event of a dispute, difference of inte
decision regarding the terns or conditions of
first be pursued by the MOU liaisons, and if the
ation, or appeal of a
OU, settlement shall
s are unable to
resolve the dispute then by the executive officers o : ' arties. If the
executive officers are unable to resolvea dispute, the Executive
Director m minate the MOU or recommend that the Metter be heard
by the TRP g Board.
The TRPA Exec . '. Diredermay issue an emergency permit for a situation
or circumstance h poses late dander to life, property or the
e .. nt and nds ction to order to comply with the
Coma
p Cgegional P and/or of Procedure. Emergency
permit requests may bOAflede by letter, if time allows, or by telephone or in
pion, i does not . Requests shall include a description of the
natigeoWifikscatfor of the rgency and the work to be performed. Upon
the EisuAtive Director's:.deteination that an emergency does exist, initial
mit apteuval may be given orally. In the event an emergency exists and
PA o are closed, or a means of communication is not readily
ava , the Partner may proceed to take necessary action while
dilige `; continuing to contact the TRPA Executive Director.
ENVIRONMENTAL
DOCUMENTATION
RECORD KEEPING
AND REPORTING
The M ' artner shall certify that a Qualified Exempt Activity allowed
d MOU shall not have a negative impact on the environment by
ing a TRPA Initial Environmental Checklist (IEC) for the activity.
A "`'``ities requiring a TRPA Environmental Assessment (EA) or
Environmental Impact Statement (EIS) are not covered by this MOU.
The MOU Partner shall keep records of Exempt activities commenced
pursuant to this MOU for a period of thirteen months following the
cessation of the activity. The MOU Partner shall also report Qualified
Exempt (QE) activities to the TRPA liaison on a TRPA reporting form at least
three business days prior to commencement of the activity. Activities
allowed under this MOU may be subject to an annual audit by TRPA.
-47-
Page 2 of 5
AMENDMENT
ASSIGNMENT
This MOU may be amended from time to time by mutual agreement of the
Parties in writing. Proposed amendments shall be presented to the liaisons
(for approval by their respective agencies) as soon as possible to facilitate
timely consideration of proposed amendments.
None of the authorities, duties or responsibilities set forth in this MOU shall
be assigned, transferred or subcontracted to a party other than that named
in Attachment A, without written consent by TRPA.
Part 2 — PERFORMANCE ST . ARDS
The following standards shall apply to activities authori -;, tinder thL MOU. The Parties shall consult
with each other regarding any uncertainties about t . ndards. Alttive standards may be
approved by the TRPA liaison when the results ar mined to be equal or superior to these
E;
standards.
GENERAL STANDARDS
1. Project Area
Project area shall be calculated for Quaid ExenVtoctivities i
30.4.1.C.2 of the TRP M: 1 ` , $ oject areas shall not OVEOlapexcep
land coverage or I
rdance with Subparagraph
activities that do not involve
2. Land Coverage
The fol covera i. e m for Qualified Exempt activities subject to the
landt0Verage props of C �� r 30 of t -. Code:
• PtOkct Area
• AlloWeble land coverage bi probe' : a and land capability district
• Existing lend coverage byject area and land capability district
• Existing excess land coverage by project area and land capability district
• Relocated land coverage by project area and land capability district
• New land coverage by project area and land capability district
• Transferred land coverage by project area and land capability district
3. Findings
The MOU Partner shall keep, as part of their Exempt Activity records, all written findings required in
the TRPA Code for the activities allowed under this MOU.
Page 3 of 5
-48-
CONSTRUCTION AND GRADING STANDARDS
1. Sediment and Erosion Control
Appropriate measures shall be taken to control sediment and prevent erosion from graded or
unstable ground. Erosion control structures shall be installed and maintained in an operable
condition for ground disturbing activities. Sediment and erosion control measures shall, at
minimum, conform to the following provisions of the TRPA Code of Ordinances:
• Chapter 33, Grading and Construction
• Section 60.1, Water Quality Control
• Section 60.3, Source Water Protection
• Section 60.4 , Best Management Practice Requ
Erosion control structures shall be installed beforeavities comm
until disturbed sites are stabilized or winterized Subparagraph 3
winterization requirements). Erosion controtmeasures shall include rev
approved plant species and soil mulching with composted organic materials
increase soil moisture holding capacity of soils. Revagstatedereas shall be pro
disturbance and irrigated as nece , :• ensure plant groratthduring the first gro
and shall remain in place
of the TRPA Code for
tion with TRPA
necessary to
d from future
g season.
2. Vegetation Protection
Vegetation within, or adjacent to, constr
61 and other applicable of the
or adjacent to a construction site shall be fe
provisions of the TRPA Regional Ptbn, including
equipment shall enter into, and no materials sha
n ar
eat xx' tz�•e protected in accordance with Chapter
d native vegetation to remain on
rotecti ccordance with all applicable
not limited to Section 33.8 of the TRPA Code. No
placed within, areas protected by fencing.
3. Dus
Appr
disturbi
but not lim
activities co
measures s
ivities in acco
•
Subsection
T and shall
taken .to prevent the transport of fugitive dust from ground
ce with an applicable provisions of the TRPA Regional Plan, including
.3 of the TRPA Code. These measures shall be employed when
tinue until disturbed sites are stabilized.
4. Noise and Hours of
Construction, maintenance, and demolition activities creating noise in excess of the TRPA single
event noise or community noise level standards in Section 68.9 of the TRPA Code shall be
considered exempt provided that such work is conducted between the hours of 8:00 a.m. and 6:30
p.m. Emergency work to protect life or property is also exempt from the TRPA noise standards.
Page 4 of 5
-49-
MEMORANDUM OF UNDERSTANDING
for
PUBLIC UTILITY DISTRICTS
ATTACHMENT "A.
Between Tahoe Regional Planning Agen
TRPA's authority to enter into this Memorandum of Under, ' _ " °'° ,.a OU) with local governmental
authorities rests in Article VI (m) of the TRPA Compact (Pu taw 9 • and Section 2.6 of the TRPA
Code of Ordinances. The authority of the MOU Part tenter into th • U rests in
This MOU shall become effective when signed by th ies listecelow.
TAHOE REGIONAL PLANNING AGENCY
Date
Date:
-50-
tive Director
Page 5 of 5
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 54+6474 • Fax 5330 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Contract for Audit Services
REQUESTED BOARD ACTION: Authorize execution of a three year contract for audit
services with Grant Thornton LLP, in the amount of $157,500 plus $3,000 per year for
each required program under the single audit.
DISCUSSION: The District issued a request for proposals for audit services on January 19,
2012, due no later than February 17, 2012. The District received four proposals, two of
which scored very similar and much higher than the other two. The two highest scoring
and equally qualified proposers were Grant Thornton and Crowe Horwath (formerly
Perry- Smith). The cost proposals from the two firms were evaluated by staff and the
Finance Committee. The three year cost proposed by Crowe Horwath was $206,250
plus $3,000 per year for each required program under the single audit, or $48,750
greater than the cost proposed by Grant Thornton.
SCHEDULE: The contract is for audit services for fiscal years 2012, 2013, and 2014
COSTS: $157,500 plus $3,000 per year for each required program under the single audit.
ACCOUNT NO: 1039/2039 -4470
BUDGETED AMOUNT REMAINING: The appropriate amount will be budgeted each fiscal
year to cover the audit expenditures
ATTACHMENTS: Costs Proposal
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water
GENERAL MANAGER: YES 4 1J NO
CHIEF FINANCIAL OFFICER: YES NO
-51-
QGrantThornton
Cost proposal
Professional fees and billing information
Audk • Tax • Advisory
Grant Thornton LLP
100 W Lite* street Sole 770
Reno, NV 89501 -1965
T 775.786.1520
F 775.7861091
www.GranfThombo.com
Assurance Partner
Assurance Manager
Supervisors
Staff
Total
Proposed not -to- exceed audit fee
for the years ended June 30:
2011
2012
2013
$425
250
175
135
50 $ 21,250
100 25,000
100 17,500
100 13,500
350 $ 77,250
$ 47,000
49,000
51,000
Total $147,000
Our fees are directly related to the time required to complete the assignment. We devote
considerable effort to controlling the time expended while maintaining consistency with our
professional responsibilities and our desire to provide outstanding services to our clients. In
addition, we estimate and agree not to exceed out -of- pocket costs of $3,500 per year.
In committing to a discounted not -to- exceed fee, we have anticipated that support will be
provided by the District's staff to locate records for review, prepare various account analyses as
may be needed, and prepare the financial statements.
Our fee quote includes our estimate of the time necessary to audit the South Tahoe Public
Utility District. Our quote assumes that there are no other significant changes in size or level
of operations and that there are no significant audit or financial reporting issues. South Tahoe
Public Utility District may be required to have a single audit, and if that were to occur, we agree
to an additional fee of $135/hour due to the varying nature of grant compliance testing.
-53-
Gan ThsnsnUP
U.& nwibrlYmd Graft Th,,nbi hMnfwrlLW
South Tahoe
Public Utility District
General Manager
Richard H. Soil: rig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe. CA 96150 -7401
Phone 530 544-6474 • Fax 530 541 -0614 • www.stpuci.us
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Request to Appear Before the Board re: Public Records
Request for Mailing Addresses for the District's Ratepayers
REQUESTED BOARD ACTION: Consider request received from John Runnels, Citizens
Alliance for Responsible Government, to furnish customer mailing addresses and if
available, E -mail addresses.
DISCUSSION: During the January 19th Board meeting, the Board discussed in detail the
pros and cons of releasing confidential information. It was the consensus of the Board
to postpone making a decision on this request until the next time the full Board was
seated.
Staff Comments:
By letter of December 19, 2011, John Runnels submitted a Public Records Request for
the mailing addresses for District ratepayers, including email addresses. On
December 22, 2011, his request was denied pursuant to Government Code Section
6254:16, discussed below.
Mr. Runnels relayed, under the Comments from the Audience portion of the January 5,
2012 Board meeting, that he thought the public interest in disclosure of the information
clearly outweighs the public interest in nondisclosure, and requested this issue be
decided upon by a vote of the Board.
The California Public Records Act ( "Act "), was enacted by the California Legislature to
ensure that the public has access to information concerning the conduct of the
public's business. This is achieved by allowing the public to inspect and /or obtain
copies of identifiable public records. The Act defines "public records" as "any writing
containing information relating to the conduct of the public's business prepared,
owned, used, or retained by any state or local agency regardless of physical form or
characteristics." The Act was designed to allow for greater governmental
transparency by making information more readily available.
-55-
Tim Bledsoe
March 15, 2012
Page 2
At the same time, the Legislature recognized the need to exempt certain types of
government records from disclosure. There are numerous statutory exemptions as well
as a general balancing test which allows an agency to withhold records if the public
interest in non - disclosure clearly outweighs the public interest in disclosure. The interests
that justify these exemptions are primarily related to the recognition of an individual's
right to privacy (e.g. privacy in certain personnel, medical or similar records) and the
need for a government agency to perform its assigned function in a reasonably
efficient manner (e.g. maintaining confidentiality of attorney - client privileged records,
records related to pending litigation and preliminary notes or memoranda).
Government Code section 6254.16 provides that nothing in the Act shall be construed
to require disclosure of the name, home address or telephone numbers of utility
customers of local agencies, except in certain circumstances. However, the disclosure
of the name, utility usage data and home address of certain utility customers is
authorized in six specified instances. The only applicable exception in this case is where
the local agency determines that the public interest in disclosure of the information
clearly outweighs the public interest in nondisclosure. (Gov. Code, § 6254.16(f).)
As described above, pursuant to the Act, customers' personal contact information is
not disclosable. In considering the Act, California courts have consistently ruled that
individuals have a substantial privacy interest in their personal contact information.
Because Mr. Runnels, at the time of his December 19, 2011 request, presented no
information demonstrating a public interest in disclosure of customer contact
information, his request was denied by staff. In order to disclose records containing the
requested information, the Board must find that the public interest in the disclosure of
customers' contact information clearly outweighs the public interest in nondisclosure.
Comments from Reauestor, John Runnels:
Mailing addresses will be used to engage the 70% of out of town ratepayers who have
no access to daily local media coverage of STPUD activities. Providing an unbiased
report of STPUD policies and operations, a heads up to Proposition 218 notifications, and
site information for local Internet blogs to provide information, interaction, and
involvement for out of area ratepayers.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Government Code Section 6254:16
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
-56-
CATEGORY: General
From the Government Code, section 6254.16:
6254.16. Nothing in this chapter shall be construed to-require the
disclosure of the name, credit history, utility usage data, home
address, or telephone number of utility customers of local agencies,
except that disclosure of name, utility usage data, and the home
address of utility customers of local agencies shall be made
available upon request as follows:
(a) To an agent or authorized family member of the person to whom
the information pertains.
(b) To an officer or employee of another governmental agency when
necessary for the performance of its official duties.
(c) Upon court order or the request of a law enforcement agency
relative to an ongoing investigation.
(d) Upon determination by the local agency that the utility
customer who is the subject of the request has used utility services
in a manner inconsistent with applicable local utility usage
policies.
(e) Upon determination by the local agency that the utility
customer who is the subject of the request is an elected or appointed
official with authority to determine the utility usage policies of
the local agency, provided that the home address of an appointed
official shall not be disclosed without his or her consent.
(f) Upon determination by the local agency that the public
interest in disclosure of the information clearly outweighs the
public interest in nondisclosure.
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
J
1275 Meadow Chest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Paul Sciuto, Assistant General Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Upper Truckee River Sewer Line Protection Project'
REQUESTED BOARD ACTION: Continue Emergency Action
DISCUSSION: The Board declared this an emergency on January 5, 2012. Repairs to the
facilities are still underway. Public Contract Code Section 22050(c) requires the Board to
review the emergency action at every scheduled Board meeting thereafter until the
action is terminated, to determine by a 4/5 vote, that there is a need to continue the
action. An update will be given at the Board meeting.
SCHEDULE: Repairs to be completed as soon as possible.
COSTS: $250,000 (estimated)
ACCOUNT NO:
BUDGETED AMOUNT REMAINING: Unbudgeted
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: p
GENERAL MANAGER: YES 4� .A NO
CHIEF FINANCIAL OFFICER: YES /6%1 NO
-59-
CATEGORY: Sewer
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud.us
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: No Bergsohn, Project Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Upper Truckee River Sewer Line Protection Project
REQUESTED BOARD ACTION: Authorize an increase in the amount of $20,162 to
Purchase Order P24808 for added environmental permitting services; biological
monitoring; revegetation inspection; and post - construction monitoring.
DISCUSSION: The effort required to satisfy regulatory agency comments have
exceeded the level of permitting assistance in the original engineering services scope
of work (Northwest Hydraulic Consultants NHC, December 16, 2011). In addition,
unanticipated regulatory agency requirements have been imposed on the project that
were not recognized in the original scope of work.
NHC is requesting an increase of $3,640 for additional permitting assistance required to
satisfy regulatory agency comments and finalize the Lahontan Regional Water Quality
Control Board (LRWQCB) 401 Water Quality Certification and Tahoe Regional Planning
Agency (TRPA) Grading Permit required for this project.
The California Department of Fish and Game is requesting that a biologist be on -site to
monitor potential biological impacts while dewatering and watering of stream channels
during stream bed stabilization. NHC is requesting an increase of $4,400 to provide a
biologist to satisfy this requirement.
In response to concerns regarding the level of experience of the landscaping sub-
contractor, staff requested that NHC provide additional construction oversight during
revegetation. The added cost for these inspection services is estimated at $2,700.
Staff requested that NHC prepare a monitoring plan and associated budget estimate
to satisfy Special Conditions 21 and 2J of the project TRPA Grading Permit # ERSP 2012-
0219. The conditional permit items require the District to conduct 3 years of post -
construction stream restoration monitoring to confirm that the installed grade control
structures for the Upper Truckee River bed are stable and function as intended
(Condition 21); and to conduct 2 years of post - construction revegetation monitoring to
confirm that the installed vegetation is successful (Condition 2J). The District has
requested that the TRPA approve stream restoration monitoring for a 2 year period to
—61—
No Bergsohn
March 15, 2012
Page 2
be consistent with the required revegetation monitoring period. The added cost for
these monitoring services is estimated at $9,422.
As added engineering services are needed to respond to regulatory agency
requirements that were not anticipated as part of the original scope of work, District
staff recommends that the Board approve the requested cost increase for additional
engineering services, as presented in the Proposal for Monitoring Plan (NHC, March 5,
2012) and the March 7, 2012, email from Ed Wallace to No Bergsohn. Approval of the
requested increase will raise the contract ceiling to a total amount of sixty five thousand
five hundred ninety seven dollars ($65,597).
SCHEDULE: As soon as possible
COSTS: $20,162
ACCOUNT NO: 1029 -7096
BUDGETED AMOUNT REMAINING: <$50,282>
ATTACHMENTS: Proposal for Monitoring Plan, Northwest Hydraulics Consultant,
March 2012; Costs email from Ed Wallace to Ivo Bergsohn (March 7, 2012)
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES A" _ NO
CHIEF FINANCIAL OFFICER: YES '" NO
-62-
CATEGORY: Sewer
Upper Truckee River Emergency Sewer Pipeline Protection
Proposal for Photo Monitoring Plan
Stream Bed /Bank Stability and Revegetation Monitoring
March 2012
The following proposal for a Photo Monitoring Plan was prepared by Northwest Hydraulic
Consultants (NHC) for the South Tahoe Public Utility District (District) Upper Truckee River
Emergency Sewer Pipeline Protection Project (Project).
Background
The plan was prepared to satisfy Condition 2I and Condition 2J of the TRPA Grading Permit
(File # ERSP 2012 -0219) for the Project, which state:
Condition 21: The permittee shall provide to TRPA for review and approval a monitoring
plan that includes post- construction photographs and evaluation to confirm that the
grade control structures are stabilized and have been successful. This plan may include,
but is not limited to, annual reporting for a minimum of 3 years indicating that no
adverse upstream or downstream impacts have occurred (e.g. stream bed down- cutting,
stream bank erosion), success criteria, etc.
Condition 2J: The permittee shall provide to TRPA for review and approval a
revegetation success criteria and monitoring plan ;hat includes post- construction
photographs and evaluation to confirm that the revegetation has been successful. This
plan may include, but is not limited to, annual reporting up to 2 years indicating that soil
compaction in disturbed areas is similar to undisturbed, native species growth and cover,
no/limited invasive species, etc.
Stream Stability Photo Monitoring Locations
Seven photo monitoring points are proposed as shown in Figure 1 to assess the stability of the
constructed grade control structures and the stream bank stabilization.
• Photo point P -1 will be located on the existing bar between the primary and secondary
channel upstream from the existing sewer line. The picture will be taken looking in a
north easterly direction focused on the stream bank stabilization.
• Photo point P -2 will be located on the existing bar between the primary and secondary
channel immediately across from the existing manhole. The picture will be taken looking
in an easterly direction towards the existing manhole and stream bank stabilization.
UTR Emergency Sewer Pipeline Protection
Photo Monitoring Plan 1
-63-
March 2012
• Photo point P -3 will be located on the existing bar between the primary and secondary
channel downstream from the existing sewer line. The picture will be taken looking in a
north easterly direction towards grade control #3.
• Photo point P -4 will be located on the existing bar between the primary and secondary
channel downstream from the existing sewer line. The picture will be taken looking in a
south easterly direction towards grade control #1 and the stream bank stabilization.
• Photo point P -5 will be located on the right bank of the main channel downstream from
the existing sewer line. The picture will be taken looking in a south westerly direction
towards grade control #3.
• Photo point P -6 will be located on the left bank of the existing bar between the primary
and secondary channel downstream from the existing sewer line. The picture will be
taken looking in a south westerly direction towards grade control #2.
• Photo point P -7 will be located on the existing bar between the primary and secondary
channel downstream from the existing sewer line. The picture will be taken looking in a
north easterly direction towards grade control #2.
Figure 1. Photo Monitoring Locations to Assess Stream Stability
UTR Emergency Sewer Pipeline Protection
Photo Monitoring Plan 2
-64-
March 2012
Revegetation Photo Monitoring Locations
Four photo monitoring points (seven total pictures) are proposed as shown in Figure 2 to assess
revegetation success.
• Photo point P -8 will be just east of the existing manhole. Three pictures will be taken
looking towards the north, east, and south.
• Photo point P -9 will be located roughly 250 feet east of P -8 along the access road. The
picture will be taken looking east.
• Photo point P -10 will be located roughly 250 feet east of P -9 along the access road. The
picture will be taken looking east.
• Photo point P -11 will be located roughly 250 feet east of P -10 at the intersection of
Country Club Drive and Bakersfield Street. The picture will be taken looking west
towards the existing State Parks gate.
Figure 2. Photo Monitoring Locations to Assess Revegetation Success
UTR Emergency Sewer Pipeline Protection
Photo Monitoring Plan
3 March 2012
-65-
Schedule for Observations
The duration and timing of observations and photos shall be as follows:
• One set of post- construction photos in the summer of 2012 to document the beginning of
the monitoring period after snow cover is gone.
• One set of photos taken annually for the monitoring period. Photos shall occur during the
following periods:
o Spring/Summer of 2013
o Spring/Summer of 2014
• During the monitoring period, optional photos may be taken after major runoff events to
capture any impacts to the Project. Major runoff events will be defined as flows
exceeded 1,000 cfs in the Upper Truckee River. Optional event -based photos may be
taken at different locations relative to the established photo points to document any
impacts to the Project.
Evaluation and Reporting
In addition to documenting the condition of the Project site through photo- monitoring, the
following assessments will be conducted during each site visit and summarized in the submitted
reports.
Stream Bed and Bank Stability Observations
During each photo monitoring site visit, a reconnaissance will be conducted to note any
significant changes related to the: 1) amount of cover over the sewer pipeline in the Upper
Truckee River; 2) stability of the stream bed at the constructed grade control structures; and 3)
stability of the banks in -the vicinity of the grade control structures; 4) stability of the vegetated
rock toe protection along the bank adjacent to the existing manhole; and 5) stability of the banks
upstream of the vegetated rock toe protection. Project success will be judged based on the
observed stability of the stream bank and bed stabilization measures and the avoidance of any
excessive erosion or tendency for flanking of the structures.
Revegetation Observations
The revegetation observations will be made at approximately the same time as the bed and bank
stability observations and will focus on qualitative evaluation of revegetation success in terms of
1) survival of sufficient willow pole cuttings to increase woody vegetative cover compared to
pre - project conditions; 2) adequate survival of salvaged sod to stabilize the upper bank; 3)
adequate seed germination and growth to provide cover in disturbed areas, with no significant
areas of areas of bare or exposed soil outside of trails defined by human use; 4) normal health
and vigor in revegetation plantings comparable to the SEZ in the areas adjacent to the work area;
and 5) absence of noxious weeds and invasive exotic species.
UTR Emergency Sewer Pipeline Protection
Photo Monitoring Plan 4 March 2012
-66-
Reporting
Photo monitoring reports will include the photos taken, photo annotations indicating the time and
date of each photo, and field observations regarding bank stability, bed stability, and revegetation
success. Photo monitoring reports will be submitted to STPUD for review and for STPUD
transmittal to TRPA.
Photo monitoring report submittals will occur on the following schedule:
• Post Construction Report — Summer 2012
• Year 1 Report - Summer 2013
• Year 2 Report - Summer 2014
Cost Estimate
The anticipated budget for the total photo monitoring effort is $9,422.
UTR Emergency Sewer Pipeline Protection
Photo Monitoring Plan 5 March 2012
-67-
No Bergsohn
From: EWallace @nhcweb.com
Sent: Wednesday, March 07, 2012 12:14 PM
To: No Bergsohn
Cc: bwolfe@nhcweb.com
Subject: Costs
Ivo -
These may be somewhat conservative but if we don't need the whole amount we won't use it. With respect to Item 3, we
are anticipating another round of comments with TRPA and more interaction with Lahontan and have already exceeded
our original permit coordination budget by a fair amount. So we are requesting that you consider an augmentation to our
contract for permit coordination as well as the two items you called about.
Please call with any questions
Thanks
Ed
1. Biologist on site for dewatering and rewatering - 4 days at $1100 - $4400
2. Additional revegetation inspection - 3 days at $900 - $2700
3. Additional permit coordination - 20 hours SE at $182 - $3640
Total - $10740
Ed Wallace 1 Principal
nhc
northwest hydraulic consultants
80 S Lake Avenue I Pasadena, CA 91101
Tel: 626 440 -0080 1 626 940 -8347 I Fax: 626 440 -1881
Web: www.nhcweb.com
This email and any attached files are confidential and intended for the use of the addressee. {fyou believe you have received this email in error, please not j+ the sender, delete it,
and destroy any copies. Check this email and attachments for viruses; NHC accepts no liability for virus damage caused by email.
This email message has been delivered safely and archived online by Mimecast.
youth Tahoe
Public Utility District
General Manager
Richard H. 5olbrig
Directors
Chris Cefalu
James R. Jones
any Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530541-0614. www.stpud.us
BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager /Engineer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: C -Line Hydraulic Power Generation Feasibility Analysis
REQUESTED BOARD ACTION: Approve proposal from selected consultant for
engineering planning and design services.
DISCUSSION: District staff sent a Request for Proposal (RFP) to seven engineering
consulting firms and posted the RFP on the District web page to provide the planning
and design for the C -Line Hydraulic Power Generation Feasibility Analysis. The last
C -Line hydro feasibility study was completed in June of 2001. Several factors have
changed in the interim: power costs have increased, generation technology has
improved, and power utilities are under increased pressure to produce renewal energy.
Diamond Valley Ranch improvements are expected to alter the C -Line terminus as well
cis create new power requirements in the application area via pivot rigs. The first phase
of the project will perform a condition assessment of the C -Line to determine the
remaining useful life and will look at the feasibility of hydro power generation on the
C -Line. Based on the outcome of the feasibility study the contract may move on to
design.
The District received four proposals from engineering consulting firms. Five District staff
will review the proposals and select the most qualified and competent consultant.
Staff will select a consultant, negotiate the terms of the agreement and give a
recommendation to the Board prior to, and at the Board meeting.
El Dorado County Water Agency is providing $50,000 funding for the Condition
Assessment and $50,000 for the design phase of the project.
Paul Scluto
March 15, 2012
Page 2
SCHEDULE: April 2012 to October 2012
COSTS: To be determined
ACCOUNT NO: 1029 -7915 and 1029 -8028
BUDGETED AMOUNT REMAINING: $50,000; $83,893
ATTACHMENTS: A summary of proposals and recommendation will be made available
prior to, and at the Board meeting
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
-70-
South Tahoe
Public Utility District
Memorandum
Date: March 14, 2012
To: Board of Directors, R. Solbrig
From: Paul Sciuto, P.E.
—J-Jeiv, GoA
3-1.5-1 64A 144 t9
Richard Solbrig, General Manager
Board Members
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
Re: C -Line Hydraulic Power Generation Evaluation - Consultant Recommendation
On February 14, 2012, staff solicited a Request for Proposal (RFP) to provide engineering
design services to complete: a condition assessment of the Districts C -Line; a feasibility
analysis of its hydraulic power generation potential; and an engineering design and
specifications for permitting and construction of the recommended hydraulic power facility.
Responses to the RFP were received from 1) HDR Inc.; 2) Carollo Engineers /Sunrise
Engineering; 3) Kennedy Jenks Consultants /Rentricity; and 4) Domenichelli and Associates.
Submitted proposals were carefully reviewed and scored by District staff using the five criteria
and point values listed on the RFP Evaluation and Selection Criteria worksheet. These criteria
included: completeness; specialized design /technical competence; approach;
capacity /capability; and familiarity with the project conditions. Following staff evaluation,
reviewer scores were compiled and are presented on the RFP Scoring Summary. From the
scoring summary, the proposals were rescored according to each reviewer's rank to provide
a total score, provided in the RFP Rankings.
On March 14th, review team members conferred to discuss the proposals. Review of the
scoring summary and RFP rankings shows that the highest scores from the review team for all
evaluation and selection criteria were awarded to the technical proposal submitted by
Carollo Engineers (CE). District staff recommends that the Board approve the selection of CE
for this project and allow staff to enter into an agreement with CE to complete this work up to
a total contract amount not exceeding two hundred thousand dollars ($200,000).
Attachments
Cc: I. Dergeohn
File
South Tahoe Public Utility District • 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 • Facsimile 530.541.0614 • www.stpud.us
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
ENGINEERING SERVICES
PROJECT : 1029 - 7915 /NNW
RFP EVALUATION & SELECTION CRITERIA
Rank the technical proposals using the following criteria and enter your scores on the
accompanying scoring sheet.
CRITERIA DESCRIPTION POINTS
1
COMPLETENESS: Rank the overall completeness of the technical
proposal. Does it include all components requested in the RFP, including
transmittal letter, three (3) relevant project descriptions, project approach,
project team description, organization chart, % time availability matrix;
project work -hour requirenments; and project schedule.
10
SPECIALIZED DESIGN/TECHNICAL COMPETENCE: Rank the project
team in terms of professional qualifications /experience necessary to
complete the project. Does the proposal provide specific examples of
relevant experience showing proficiency in hydraulic power generation
2 feasibility analysis and engineering design appropriate for the project. 30
Does the project team have the relevent professional credentials (e.g. PE
in appropriate discipline) and desired level of experience required to
perform the work?
APPROACH: Rank the proposal in terms of offering unique approaches or
key considerations to completing the project. Does the proposal show that
3 the project team has a full understanding of the project scope. Does the 35
proposal provide a clear plan to complete the project in a complete and
cost effective manner.
CAPACITY /CAPABILITY: Rank the the project team on its qualifications
4 and ability to provide specialized services needed to complete the project 20
as presented in the proposal.
FAMILIARITY: Rank the project team in terms of its work experience and
5 familiarity in working withy the District. 5
TOTAL 100
CLINE HydroGen_Eval.xlsCriteria
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
RFP SCORING SUMMARY
FIRM
1
CRITERIA
2 3
4
5
TOTAL
SCORE
HDR
Reviewer 1
9
25
32
18
5
89
Reviewer 2
10
23
25
15
5
78
Reviewer 3
7
24
24.5
16
3
74.5
Reviewer 4
8
27
28
16
3.5
82.5
Reviewer 5
9
27
31.5
16
3.5
87
Reviewer 6
0
Reviewer 7
8
10
18
10
4
50
HDR Totals
51
136
159
91
24
461
Carollo Engineers /Sunrise Engineering
Reviewer 1
10
30
27
20
5
92
Reviewer 2
10
28
31
17
5
91
Reviewer 3
8
27
24.5
14
4.5
78
Reviewer 4
9
27
24.5
16
4.5
81
Reviewer 5
9
27
31.5
18
4
89.5
Reviewer 6
0
Reviewer 7
10
25
30
20
5
90
CE/SE Totals
56
164
168.5
105
28
521.5
KJC /Rentricity
Reviewer 1
10
27
30
19
5
91
Reviewer 2
8
24
28
15
5
80
Reviewer 3
9
18
28
12
4
71
Reviewer 4
10
24
24.5
16
4.5
79
Reviewer 5
9
24
24.5
18
4
79.5
Reviewer 6
0
Reviewer 7
10
26
25
20
5
86
KJC /RENT Totals
56
143
160
100
27.5
486.5
CLINE HydroGen_Eval.xls
1
3/14/2012
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
RFP SCORING SUMMARY
FIRM
1
CRITERIA
2 3
4
5
TOTAL
SCORE
Domenichelli and Associates 1
Reviewer 1
10
25
33
15
5
88
Reviewer 2
9.5
26
32
17
5
89.5
Reviewer 3
8
24
24.5
14
5
75.5
Reviewer 4
9
21
24.5
14
4.5
73
Reviewer 5
9
18
31.5
16
4
78.5
Reviewer 6
0
Reviewer 7
9
24
30
20
5
88
D &A Totals
54.5
138
175.5
96
28.5
492.5
##### Engineering
Reviewer 1
0
Reviewer 2
0
Reviewer 3
0
Reviewer 4
0
Reviewer 5
0
Reviewer 6
0
Reviewer 7
0
### Totals
0
0
0
0
0
0
CLINE HydroGen_Eval.xls 2 3/14/2012
SOUTH TAHOE PUBLIC UTILITY DISTRICT
C -LINE HYDRAULIC POWER GENERATION EVALUATION
PROPSAL RANKINGS (1 =High; 4 = Low)
FIRM
Carollo
Engineers /Sunrise Domenichelli and
HDR, Inc. Engineering KJC /Rentricity Associates
Reviewer 1
3
1
2
4
Reviewer 2
4
1
3
2
Reviewer 3
3
1
4
2
Reviewer 4
1
2
3
4
Reviewer 5
2
1
3
4
Reviewer 6
2
Reviewer 7
4
1
3
2
TOTAL SCORE
17
7
18
20
CLINE HydroGen_Eval.xls 1 3/14/2012 •
youth Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544- 6474 • Fax 530 541 -0614 • wwwstpud.ue
BOARD AGENDA ITEM be
TO: Board of Directors
FROM: Paul A. Sciuto, Assistant General Manager /Engineer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: District Methyl Tertiary Butyl Ether (MtBE) Policy
REQUESTED BOARD ACTION: (1) Discuss updating the District's MtBE Policy; and
(2) Authorize staff to revise the current MtBE policy by allowing the detectable level to
be raised from 0.2 parts per billion (ppb) or micrograms per liter(pg /L) to 0.5 pg/L
DISCUSSION: The District's current policy on MtBE is the only criteria where the District
policy is more restrictive than EPA and California Department of Public Health (CDPH)
standards for drinking wafer. The current MtBE policy was adopted by the Board in
November 2003. It states that if a concentration of 0.2 parts per billion (ppb) is
detected at a District well, the well will be placed on increased observation and testing
and ultimately shut down if detections at that concentration continue.
Staff believes that raising the detectable level to 0.5 pg /L will substantially reduce
added laboratory costs required to maintain the MtBE policy and increase operational
flexibility of the water system. Increase of the detectable level to 0.5 pg/L will maintain
water quality at a level that is at least 10 times lower than the State and Federal
Maximum Contaminant Levels (MCL's).
The following are current California Drinking Water Standards for MTBE concentrations
MtBE pg/L (ppb)
Primary MCL 13
Secondary MCL (Taste and Odor) 5
CDPH DLR(Detection Reporting Limit) 3
EPA Methods 524.2 and 8260 0.5
Another factor that should be considered is that most laboratories do not report MtBE
concentrations down to 0.2 ppb. The District has had difficulty finding laboratories that
test to 0.2 ppb and it is at an increased cost per test. The laboratories used for MtBE
analysis all use EPA Methods 524.2 and 8260. They do not make any major changes to
the test method to report to 0.2 pg /L. Most laboratories have never tried to run
minimum detection limit (MDL) studies to 0.2 pg /L, since the state requirement is to
report MtBE down to 3 pg /L.
-71-
Paul Sciuto
March 15, 2012
Page 2
The District has been monitoring the progress of MtBE groundwater contamination
assessment and remediation activities at many of the Leaking Underground Storage
Tank (LUST) sites within the District's service area since 1998. The Lahontan Regional
Water Quality Control Board (LRWCB) and El Dorado County Environmental
Management Department (EDCEMD) are responsible for regulating the site
investigation and clean -up activities at these sites. There has been significant pressure
from the State Water Resources Control Board (SWRCB) and UST Clean -Up Fund on
these agencies to attain closure. This has led to a growing number of LUST sites that
have been closed with low levels of groundwater contamination (less than the
secondary MCL of 5 pg /L) remaining in place. This trend is continuing and risk -based
clean -up levels are currently being considered by the SWRCB that under certain
conditions would permit closure of LUST sites with much higher MtBE concentrations on
the order of 100s of pg /L. Because of these relatively high concentration clean up
levels compared to the District's allowable MtBE concentrations, there is the potential
for future water supply impacts.
Staff believes it is in the best interest of the District to stay more restrictive than State and
Federal standards, but to increase the allowable concentration of MtBE in our drinking
water supply to 0.5 pg /I while maintaining the delivery of safe, high quality drinking
water in a cost effective manner.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Revised MtBE Policy
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES ifoll NO
CHIEF FINANCIAL OFFICER: YES NO
-72-
South Tahoe Public Utility District
Policy Regarding Methyl Tertiary Butyl Ether (MTBE)
It is the policy of the South Tahoe Public Utility District not to supply drinking water
containing detectable concentrations of MTBE to its customers, if reasonable alternatives
exist. To achieve this goal, the following actions will be taken:
a) When MTBE is detected in any District well at a level of O720_5 parts per billion
(ppb), the well will be placed on increased observation and testing to determine if
the initial measurement is an anomaly. If the concentration of MTBE in the well
continues to increase or averages greater than O 2O_5 ppb after a minimum of five
(5) tests the Board will be notified and action will be determined.
b) The staff shall identify and utilize all reasonably available alternatives to the use
of any well in which MTBE has been detected.
c) If the staff determines that the continued operation of any District well is likely to
cause a nearby plume of MTBE to contaminate any District well, it will notify the
Board and place that well on an increased observation and testing status.
d) In the event that a water shortage is imminent, and that voluntary and mandatory
conservation measures are inadequate, standby wells will be utilized, in
accordance with the contingency plan, to the extent and for the time period
necessary to provide for customer water demand. Appropriate notice wilI be
provided to the public.
e) Staff will prepare a contingency plan and submit it to the Board for its review to
establish the priority for the utilization of wells placed on increased observation
and testing status because of MTBE concentrations found in the well. The
contingency plan shall ensure that only wells with the lowest concentrations, if
any, of MTBE are activated to meet emergency needs.
f) In an effort to determine the ongoing status of a well that has been shut down due
to detectable levels of MTBE, that well will be sampled on a monthly basis. If it
is found that concentrations of MTBE have decreased below detectable
concentrations, the well may be returned to full -time operation.
Adopted by Board 11/06/03
South Tahoe
Public Utility District
General Manager
Richard H. 5oflnig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544$474 • Fax 530 541 -0614 • www.stpudt.us
BOARD AGENDA ITEM 6f
TO: Board of Directors
FROM: Paul Hughes, Chief Financial Officer
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Appointment to the Oversight Board in accordance with
Assembly Bill 1X 26
REQUESTED BOARD ACTION: Appoint a member of the Board or senior staff to the
Oversight Board of the Successor Agency to the former South Tahoe Redevelopment
Agencies.
DISCUSSION: As part of the dissolution process of redevelopment agencies in
California, successor agencies are designated to administer the remaining debts and
obligations of the former redevelopment agencies. Each successor agency will have
an Oversight Board in place by May 1, 2012. The Oversight Board has a fiduciary
responsibility to holders of enforceable obligations and the taxing entities that benefit
from the distribution of property tax and other revenue. The Oversight Board is required
to direct the successor agency to take certain actions to wind down the affairs of the
redevelopment agency.
The Oversight Board is composed of seven members; two appointed by the City, two
appointed by the County, one appointed by the largest Special District (STPUD), one
appointed by the County Superintendent of Schools, and one appointed by the
Chancellor of the Community College.
SCHEDULE: Oversight Board must be active by May 1, 2012
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS: Redevelopment Agency Minutes of January 30, 2012 and Dissolution
Resolution
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer & Water
GENERAL MANAGER: YES AllAt yy NO
CHIEF FINANCIAL OFFICER: YES [� NO
-75-
tak
'making a positiva difference *ow."
STAFF REPORT FOR
SOUTH LAKE TAHOE CITY COUNCIL AND
SOUTH LAKE TAHOE REDEVELOPMENT AGENCY AND
SOUTH LAKE TAHOE CITY COUNCIL ACTING ON BEHALF OF
GOVERNING BOARD OF THE
SOUTH TAHOE REDEVELOPMENT SUCCESSOR AGENCY
MEETING OF JANUARY 30, 2012
TO: Honorable Mayor and City Council Members, STRA Board of Directors
and Council Members Acting on Behalf of South Tahoe Redevelopment
Successor Agency Governing Board Members
FROM: Nancy Kerry, Public Affairs/Communications Manager
Christine Vuletich, Finance Director and
Patrick Enright, City Attorney
RE: Resolutions to Dissolve South Tahoe Redevelopment Agency and
Establish the City of South Lake Tahoe Housing Agency as Required
or Authorized by State Assembly Bill 'IX 26
RECOMMENDATION:
Adopt the following resolutions, which are explained in detail in this report:
On behalf of the City Of South Lake Tahoe, to adopt the following resolutions:
1. A Resolution of the City Council of the City of South Lake Tahoe
Reestablishing the City of South Lake Tahoe Housing Authority and Makin}
an Election in Connection with Housing Assets and Functions Under Part
1.85 of Division 24 of the California Health and Safety Code and Taking
Certain Actions in Connection Therewith
2. A Resolution of the City Council of the City Of South Lake Tahoe Making
Certain Determinations Regarding the Administration of the Transient
Occupancy Tax Levied Pursuant to Ordinance No. 868 Adopted by the South
Tahoe Redevelopment Agency and Taking Certain Related Actions
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (uooessor Agency)
-- 18lry 30.2012
Page 2
3. A Resolution of the City Council of the City Of South Lake Tahoe Appointing a
City Council Member to the Oversight Board in Accordance with Califomia
Assembly Bill 1 x 26.
On behalf of the South Lake Tahoe Redevelopment Aeencv, to adopt the following
resolutions:
4. A Resolution of the South Tahoe Redevelopment Agency Pursuant to Health
and Safety Code Section 34163 Finding That No Loans of the Agency Have
Been Forgiven or Amended Since the Enactment of AB X1 26.
The South Lake Tahoe City Council Acting on Behalf of the Governing Board of the
South Tahoe Redevelopment Successor Apencv, to adopt the following resolutions:
5. A Resolution of the Board of Directors of the Successor Agency to the South
Tahoe Redevelopment Agency Amending an Enforceable Obligation
Payment Schedule Pursuant To Health And Safety Code Section 34177 and
Taking Certain Actions In Connection Therewith
6. A Resolution of the Board of Directors of the Successor Agency to the South
Tahoe Redevelopment Agency Creating a Redevelopment Obligation
Retirement Fund Pursuant To Health And Safety Code Section 34170.5 And
Taking Certain Actions In Connection Therewith
BACKGROUND:
The complex process dissolving the South Tahoe Redevelopment Agency as required
by the passage of State Assembly Bill 1X 26 ( "AB 26) and affirmed by the California
Supreme Court has been discussed with the City Council at several public meetings
throughout 2011.
At the time of the signing of this staff report (January 26, 2012), the following pending
court and legislative actions could change some or all of the actions to be taken at the
scheduled January 30, 2012 meeting of the City Council, STRA Board of Directors, and
South Tahoe Redevelopment Successor Agency (STRSA):
• The City of Cerritos, its redevelopment agency and several other Southern
Califomia cities have filed a lawsuit in Sacramento Superior Court to invalidate
AB 26. The Plaintiffs' hearing on their motion for Stay Order /Preliminary
Injunction is scheduled for January 27, 2012. If the "Cerritos" case is granted an
injunction, the meeting of the actions stated herein scheduled for January 30,
2012 may be pobtponed pending further direction of a court.
- A Soles of Resolutions take Tahoe - Redevelopment A
and take actions on behalf of the STRSA (Successor Agency).
January 30, 2012
Page 3
• California Senator Padiilla's bill (SB 659) would delay implementation of AB 26
until April 15, 2012 has not received support and is currently stuck in committee
and is extremely unlikely to be passed. In addition, Governor Brown as already
indicated he would not sign the bill.
• California Senator Steinberg's bill (SB 654) is continuing to proceed through the
legislature, moving quickly through the Senate, and then to the Assembly and is
expected to pass. The bill will allow the transfer of the Low to Moderate Income
Housing Fund Balance to a new Successor Housing Agency. The bill is expected
to pass both houses and be signed by the Governor but not before February 1,
2012, which means the action authorized (transfer of funds), if signed into law,
would take place after dissolution of the agency.
Therefore, with these bilis and actions in mind, the dissolution of the South
Tahoe Redevelopment Agency is expected to occur on February 1, 2012.
ISSUE AND DISCUSSION:
As a result of the dissolution of the South Tahoe Redevelopment Agency (STRA), and
the City Council's direction to staff at the January 17, 2012 meeting to establish a
Successor Housing Authority, the following actions are required or authorized by AB 26
and explained in detail below:
Actions to be taken by the City Council of the City of South Lake Tahoe:
1. Reestablishing the City of South Lake Tahoe Hous.ina Authority (Attachment 1)
As directed by the City Council at the January 17, 2012 City Council meeting, the
first resolution to be adopted will Reestablish the City of South Lake Tahoe Housing
Authority.
On November 17, 1998, the City and the South Tahoe Redevelopment Agency
entered into a Memorandum of Understanding (Attachment 1A) whereby the City
would provide staffing and the Agency would providing funding (from Low to
Moderate Income Housing Fund / which represents 20% of property taxes collected
via redevelopment tax increment) to operate and manage the City's Housing
Authority. Also on November 17, 1998, the City and the South Tahoe Housing
Authority (aka City Council) entered into a Memorandum of Understanding
(Attachment 1 B) clarifying roles and responsibilities of housing staff.
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency_,
and take actions on behalf of the STRSA (Successor Agency)
January 30, 2012
Page 4
•
The attached resolution reestablishes the City as the Housing Authority, renaming it
the City of South Lake Tahoe Housing Authority, and transfers all housing rights,
powers, duties, assets and obligations as allowed by law, and functions previously
performed by the Redevelopment Agency to the City of South Lake Tahoe Housing
Authority. The resolution also authorizes the Authority to accept such transfer of all
rights, powers, duties, assets and obligations.
Should SB 654 (Steinberg) pass through both houses in the state legislature and be
signed into law as expected, staff will bring a resolution back to the City Council
and /or SLT Redevelopment Successor Agency to authorize the transfer of the
balance in the Low to Moderate Income Housing Fund as of January 30, 2012
($1.6 million) to the CSLT Housing Authority.
The City's Housing Authority will manage the following housing programs:
• First time Homebuyer Program
• Housing Rehabilitation Program
• Multi- family Inspection Program (all MFD over 8-units are inspected)
• Development of Multi- family Affordable Housing Projects
• Illegal Housing Unit Conversion Program
• Lead Based Paint Program
• Housing Hotline
Note: Regarding the City's U.S. Housing and Urban Development (HUD) funded
Lead Based Paint Program:
At the January 17, 2012 City Council meeting, staff informed the Council that the
2011 Lead Based Paint $2,000,000 grant received by the City (second funding
round), included a $200,000 contribution from RDA's future /annual housing fund set -
aside and since those funds are eliminated under AB 26, staff presumed HUD would
require a retum of the $2M grant. However, in subsequent conversations with HUD,
they have authorized the City to recalculate the program budget removing the
$200,000 housing contribution. HUD Secretary will need to approve the decision, but
it appears the community will continue to benefit from this program, which removes
lead hazards from homes, helps keeps children safe and provides local contractors
an opportunity to work.
N.o. 868 (Attachment 2)
The investors holding the 1999, 2003, 2004, 2005 and 2007 Series A Tax Allocation
Revenue Bonds for the South Tahoe Redevelopment Project Area No. 1
(collectively, the "Remaining Refunding Revenue Bonds ") have been guaranteed
payment from redevelopment property tax increment (Agency Tax Increment) as the
primary revenue. source, which is the most secure tax revenue available. To the
extent that revenues from Agency Tax Increment are insufficient for debt service for
-80-
3.
_ A ewes_ of Re.soletiositto Dissolve the Solittazike Tahoe
and take actions on behalf of the STRSA (Successor Agency)
January 30, 2012
Page 5
these bonds only, revenues from transient occupancy tax collected in the project
area were pledged as a secondary revenue source for the payment of and security
to the `Remaining Refunding Revenue Bonds" (Tax Allocation Bonds). The attached
resolution reaffirms the City Council's commitment to. the Trust Agreement, the Tax
Allocation Loan Agreement and the Transient Occupancy Tax Loan Agreement, to
continue payments to the bond holders from the primary revenue source of Agency
Tax Increment and if and when revenues are insufficient, the use of agency transient
occupancy tax as a secondary source of revenue.
J'.1=Lili'
aC C
• 1
ber to the
ers
ht C • mtttee (Attachment 3)
The attached resolution allows the Mayor and City Council to appoint one member of
the City Council to the Oversight Committee as required by AB 26. The Oversight
Committee will consist of the following members:
o One member appointed by Mayor /City Council of the City that formed the
redevelopment agency (City of South Lake Tahoe),
o One member appointed by El Dorado County Board of Supervisors,
o One member of the public appointed by the County Board of Supervisors,
o One member appointed by the County Superintendent of Education (see *note)
o One member appointed by the Chancellor of California Community Colleges
representing community college districts in county,
o One member appointed by the largest special district taxing entity (STPUD),
o One former employee of the redevelopment agency (the City is seeking
clarification of this appointment since all employees who worked in the former
redevelopment agency were employees "of the City," not the STRA).
*Note, the City has received notice that El Dorado County Superintendent Vicky Barber has
appointed herself to the Oversight Committee (see Attachment 3A).
One Action to be taken by the South Tahoe Redevel•Dment Agency Board:
4. Findin • .Th; t N • L
ns
f
•: c li
v
Been Fo
en or
Ince
the Enactment of AB X1 26 (AB 26) (Attachment 4)
AB 26 requires a finding from the South Tahoe Redevelopment Agency board as to
whether or not the Agency has forgiven any debts since the enactment of AB 26.
There have been no loans or debts forgiven by the Agency. Therefore, adoption of
the attached resolution makes that finding.
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (Staxassor Agenc97
January 30, 2012
Page 6
Azns to be taken by the South Lake Tahoe City Council Acting on Behalf
of the Successor Agency Goveming Board of Directors:
5. Amending an Enforceable Obligation Payment Schedule (Attachment 5)
The attached resolution is the Amended Enforceable Obligation Payment Schedule
(EOPS) which indicates the current amount of Outstanding Debt or Obligations
total $199,502,413, plus on -going expenses. The Amended EOPS must be fled
with State Department of Finance (DOF), State Controller's Office, County Auditor's
Office, and posted on the Agency's website. The Successor Agency may not take
any payment actions until three days after the EOPS has been received by the DOF.
The Enforceable Obligations of the (former) South Tahoe Redevelopment Agency
include the following:
• Pass - through Payments (Tax Sharing Section 33401) to Lake Tahoe Unified
School District, Lake Tahoe Community College).
o Outstanding debt or obligation: $ 9,584,556
• El Dorado County Annual Administration Fee
o Outstanding debt or obligation: $ 6,791,000
• Pass - through Payments (Section 33676), County General Fund, County ACO
Fund, County Water Agency, County Service Area #3, South Tahoe Public
Utility District, County School Superintendent.
o Outstanding debt or obligation: $ 17,119,000
• Other Statutory Payments (Section 33607), that are obligations under AB
1290 but for which annual payments are not made until assessed valued is
greater than the base year (2007 -08) value of $788,990,383. These future
payments would be made to those listed above (Section 33676) along with
the City, Tahoe Joint RCD and Happy Homestead Cemetery.
o Outstanding debt or obligation: $ 10,230,000
• The 1999, 2003, 2004, 2005 and 2007 Series A Tax Allocation Revenue
Bonds for the South Tahoe Redevelopment Project Area No. 1 (collectively,
the "Remaining Refunding Revenue Bonds ") as described in #2 above. The
primary revenue source for these bonds is (and will remain for the life of the
bonds) Tax Increment collected in Project Area No. 1.
o Outstanding debt or obligation: $ 155,201,647
• Contracted Financial Services (includes, but not limited to, trustee services,
arbitrage rebate calculations, continuing disclosure reports, pass through
calculations).
o Historical Annual expense: $ 74.000
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (Successor Agency)
January 30, 2012
Page 7
• Lawsuit Settlement/ Project Area No. 1 (Tricia Kennedy).
o Outstanding debt or obligation: $ 150,000
• 2010 -2011 SERAF Low to Moderate Income Housing Fund Loan Repayment
(AB 26 requires repayment of this loan).
o Outstanding debt or obligation: $ 426,210
• Insurance (PARSAC)
o Outstanding debt or obligation: $ 8,000 /per year
• Administration Costs to the City of South Lake Tahoe (costs to administer
Successor Agency debt, financial reporting, legal and banking fees)."
o Outstanding debt or obligation: $ 265,000 /per year
• Contracted Legal Services (Tonon & Associates; Richards/Watson /Gershon
and Boutin Jones) for legal services provided in regards to Convention Center
bankruptcy and pending resolution of lawsuit.
o Outstanding debt or obligation: $ 50,000 /per year
The $7 million loan from the City of South Lake Tahoe to the South Tahoe
Redevelopment Agency, of which approximately $3,500,000 has been repaid, is a
legal obligation of the RDA. However, the loan was invalidated by AB 26, which
states that loans between sponsoring agencies (the City) and RDAs are invalid
except for loans entered into within two years of adoption of a project area (Project
Area No. 1 was adopted in 1988 and the loan agreement was executed in 2004).
There is currently legislation pending that could validate the loan agreement, which
may provide an opportunity to amend the EOPS in the future to include the City /RDA
Loan Agreement should the City Council wish to do so (the Loan Agreement is
included as Attachment 5B).
6. Creating a Redevelopment Obliaation Retirement Fund (RORF) (Attachment 6)
AB 26 requires the Successor Agency (not the City or STRA), to adopt a resolution
establishing a RORF to receive Tax Increment revenues from the County Auditor.
The RORF will have a bank account separate from the City's bank account and will
be used to collect revenues and pay the debts and obligations of the Successor
Agency. RORF will be funded by 100% of the Tax Increment and will follow a
payment priority set forth by AB 26. The attached resolution authorizes the
Executive Director of the Successor Agency (City Manager) and Finance Officer
(Finance Director) to create and administer the RORF and authorizes the Successor
Agency Secretary (City Clerk) to file a copy with the County Auditor - Controller.
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on half of the STRSA (Sucossor Agency)
January 30,, 2012
Page 8
RO S AND R SP • NSIBI
GOVERNING BOARD
I
H . S
CC S
AG N Y ND ITS
As a reminder, the South Tahoe Redevelopment Successor Agency (RSA) will have the
following responsibilities:
• The Successor Agency will become effective February 1, 2012 and all South
Tahoe Redevelopment Agency assets, contracts, leases, books and records,
buildings, and the existing Low/Moderate Income Housing fund balance1 are
required to be transferred to the Successor Agency.
• Make payments and perform other enforceable obligations of the former RDA for
bonded indebtedness, loans borrowed, employee pension obligations,
judgments /settlements and legally enforceable agreements and contracts.
• By March 1, 2012, adopt a Recognized Obligation Payment Schedule (ROPS),
which is a permanent schedule of obligations (replaces the EOPS) and includes
a listing of any revenues pledged to debt service.
• By April 1, 2012, report to the County Auditor whether the total amount of
property tax increment available to the Successor Agency will be sufficient to
funds ROPS obligations.
• By April 15, 2012, send the adopted ROPS to the State Controller and State
Department of Finance for approval. Both of these agencies, along with the
Oversight Board, oversee and must approve all actions of the Successor Agency.
• Starting May 1, 2012, the Successor Agency may pay only the obligations on the
approved ROPS.
• Dispose of the former RDA's assets or properties expeditiously while maximizing
value.
• Wind down all affairs of the former RDA.
• Prepare administrative budgets for Oversight Board approval.
• Participate in Oversight Board meetings.
• Act at the direction of, or upon approval of, the Oversight Board.
1 California Senator Steinberg's bill (SB 654) would amend AB1X 26 by authorizing the Low - Moderate Income
Housing Fund Balance to transfer to the agency overseeing the Housing Activities of the former redevelopment
agencies. Should SB 654 become law, the estimated $ 1.6 million in the LMIH fund balance would transfer to what
will be the City's newly formed Successor Housing Authority.
-84-
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (Successor Agency)
January 30, 2012
Page 9
FINANCIAL IMPACT:
As described in Item #5 "Enforceable Obligation Schedule' and fisted in the Exhibit
attached to the resolution (Attachment 5) the total outstanding debt or obligation
estimated at this time is $199,502,413 (all Enforceable Obligations). The first calendar
year of obligation payments and debt service (January 2012 through December 2012)
total approximately $7,273,383, but that amount will be reduced in subsequent years as
a one -time repayment of the SERAF loan is eliminated and the Kennedy settlement,
which has three years remaining is eliminated.
The table below illustrates how the Successor Agency will collect revenue and
administer debt and obbgation payments for the period January to June 2012. As noted
on the table, the Successor Agency will have two small one -time fund balances and
sufficient tax increment to cover the Highest Priority Payment Obligations (Pass
through payments and Tax Allocation bond payments) during the first period.
AB 26 requires revenues, debts and obligations to be accounted for in two six month
periods each calendar year, which will result in uneven revenue and payment cycles.
TABLE 1: SUCCESSOR AGENCY, FINANCIAL OBLIGATIONS
FIRST PERIOD (January - June 2012)
Successor Agency Resources
RDA Fund Balance $ 760,280
Tax Increment Revenue (Project Area No. 1) $ 5,175,735
RDA Convention Center Project Fund Balance (fax Increment collected from
those parcels) (one -time fund balance transfer) $ 337,528
Project Area No. 2 Fund Balance (one -time fund balance transfer) $ 153,844
Low to Moderate Income Housing Fund Balance (LMIHF) $ 1,600,000
LMIHF balance expected to transfer to Housing Authority (projecting Steinberg
bill passing) $ (1,600,000)
Total Resources I $ 6,427,387
Successor Agency Obligations
Pass Thru and Debt Payment Obligations
Repay SERAF Loan (AB 26 requirement) $ 426,210
Et Dorado County Admin Fee $ 148,902
Pass Through Payments (Section 33676) $ 313,252
Pass Through Negotiated (LTUSD & LTCC) $ 150,000
Tax Allocation Bonds (next period payment is $3,656,092) $ 2,090,779
Subtotal Pass Thru and Debt Payment Obligations $ 3,129,143
Other Payment Obbaatiions
Contracted Financial Services $ 37,500
Kennedy Settlement $ 50,000
Administration Costs (City of South Lake Tahoe) $ 132,500
Contracted Legal Costs $ 50,000
Subtotal Other Payment Obligations $ 270,000
TotalObligatfons l $ $3,407,141
Available Cony Forward Fund Balance for Required Debt and Obligations
In next period (July 2012 to Dec 2012) $ 3,020,244
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (Successor Agency)
January 30, 2012
Page 10
FINANCIAL IMPACT (Continued):
As shown on the previous page, the South Tahoe Redevelopment Successor Agency
(RSA) is responsible to continue to pay the obligations of the (former) redevelopment
agency as listed and approved on the Enforceable Obligation Payment Schedule
(EOPS) and later the Recognized Obligation Payment Schedule (ROPS). There is
sufficient tax increment and fund balances available (as shown on Table 1) to cover the
debts and obligations through the first period (through June 30, 2012).
Non - "Enforceable" Obligations
As noted earlier, the loan between the City and RDA (Attachment 7) was invalidated by
AB26. However, there is pending legislation and lawsuits that could reverse the
invalidation, which may provide an opportunity to amend the EOPS /ROPS to include
this, loan. If that opportunity arises, igLd agency tax increment increases to provide
sufficient revenue to pay the debt, the City might realize the actual repayment of funds.
However, there has not been sufficient tax increment revenue to cover that debt since
the loan agreement was signed in 2004; there will be no net negative impact on the
General Fund resulting from this debt being excluded from the EOPS/ROPS.
The following is a list of obligations previously accounted for in the redevelopment
agency budgets, but are not "enforceable obligations" as defined by AB 26. They have
been and will continue to be paid through transient occupancy tax (there is no net
negative financial impact for the change in how these obligations will be funded and
budgeted).
• 2006 Lease Revenue Bonds
o Annual payment obligation: $ 1,811,544
• State Water Resources Loan (for Stateline Erosion Control Project). The City
took out this loan on behalf of' the redevelopment agency.
o Annual payment obligation: $ 209,926
• Parks and Recreation Scholarship Fund (per bond covenants).
• Annual payment obligation: $ 5,200
Employees previously funded through the redevelopment agency via a transfer of
transient occupancy tax into the agency will now be funded directly from the transient
occupancy tax received directly into the general fund.
Employees previously funded through the housing set aside funds (Low to Moderate
Income Housing Fund ( LMIHF)) will now be funded through the CSLT Housing Agency,
which will receive one -time revenues in the form of a repayment of $426,000 loan
(SERAF listed on EOPS), grants and any remaining LMIHF balances available.
However, the annual set -aside of 20% of property tax for low to moderate income
housing utilized to fund the majority of housing activities will cease as a result of AB 26.
A Series of Resolutions to Dissolve the South Lake Tahoe Redevelopment Agency,
and take actions on behalf of the STRSA (Successor Agency)
Januarys 2012
Page 11
Satitinaft
While the signatories below prepared the information in this report and attached
rissiolutions, we appreciate and recognize the dedication and hard work of other teen
ffiehiberS Who have invested time, thought, care and preparation into these and other
diktuttlents relative to dissolving the South Tahoe Redevelopment Agency, which is a
x and complicated process_. The agency has been in place since 1981 and has
coated and expended more than 00,000,000 in tax increment revenue in the
dikrokoment of various projects in and around Park Avenue, Heavenly Village,
Mr Vie, Sill Run and elsewhere and provided hundreds of affordable housing units for
the COtmmuniy. The professional attention to detail and care that has been invested by
those involved to dissolve the agency and comply with AB26 is acknowledged.
Christine Vuletich
Finance Director
A Amts:
1. Resolution of the City Council Reestablishing the City of South Lake Tahoe Housing Authority
1A 1998 MOU between the City and RDA regarding Housing Activities
1E. 1998 MOO &Mee& Cfty d Cltys Housing Author*, for Housing Responsibilities
2. Resolution of the City Council of the City Of South Lake Tahoe Making Certain Determinates
Regarding the Administration of the Transient Occupancy Tax Levied Pursuant to Ordinance No. 868
a A Resolution Of the City Council of the City Of South Lake Tahoe Appointing a Cfty Council Member
to the Oversight Board in Accofdancce With California Assembly Biti ix 26
3A Letter hem W d Barber, EbC Superintendent of Schools appointing herself fro Oversight Board
4. A Resolution of the South Tahoe Redevelopment Agency Finding That No Loans of the Agency Have
Been Forgiven or Amended since AB 26 was Enacted
5. A Resolution of the Board of Directors of the Successor Agency to the South Tahoe Redevelopment
Agency Amending an Enforceable Obligation Payment Schedule
5.8. 2004 Loan Agreement between City and RDA for repayment of $7.5M
6. A Resolution of -the Board of Directors of the Successor Agency to the South Tahoe Redevelopment
Agency Creating a Redevelopment Obligation Retirement Fund Pursuant To Health And Safety Code
Section 34170:5 And Taking Certain Actions In Connection Therewith
7. City Council Resolution 2011 -54 adopted September 27, 20911 electing to serve as the STRA
Successor Agency (attached to keep the public record on resolutions related to AB 1X 26 complete)
8. AB 26 Acronym list
-87-
Attachment 2
City Council Resolution
Making Certain Determinations Regarding the
Administration of the Transient Occupancy Tax
Levied Pursuant to Ordinance No. 868
RESOLUTION NO. 2012-11
A RIWOLITITON OP 'ilk crry COUNCIL OF THE CITY OF SOUTH
LAKE TAHOE i G CERTAIN DEITERMINATIONS IMARDiNG
THE ADMINEZRATION OF THE TRANSIENT OCCUPANY TAX
IVIED PURSUANT TO ORDINANCE NO 868 ADOPTED BY THE
SOU111 TAHOE REDE'VELOPMENT AGENCY AND TAKING
CEitTAIN RELATED ACTIONS
RECITALS
A. The South Tahoe Redevelopment Agency (the "Agency") was formed in 1981
pursuant to the Community Redevelopment Law (the "CRL"), set forth in Section 33000 et seq.
of the California Health and Safety Code ("H&S Code").
B. The City Council of the City of South Lake Tahoe (the "City") adopted Ordinance
No. 746 on June 28, 1988, approving and adopting the redevelopment plan for the South Tahoe
Redevelopment Project Area No. 1 (the "Project Area"). The redevelopment plan was amended
from time to time. The redevelopment plan, as amended, is referred to herein as the
"RedevelopMent-Phm,
C. Pursuant to the CRL and the Redevelopment Plan, the Agency undertook a
program to redevelop the Project Area.
D. Pursuant to the. CRL and the Redevelopment Plan, the Agency receives •a portion
of the revenues from the property tax levied upon the taxable property within the Project Area
each year (the "Tax Increment").
E. The CRL and the Redevelopment Plan authorized the Agency to incur bonded
indebtedness from time to time to fmance redevelopment projects within the Project Are&
F. In 1995, the Agency desired to incur bonded indebtedness to accomplish the
followkig (together, the "1995 Rowing Objectives"): (a) cause -the re of Wain. bonds
(4Pnor Agency Debt") that were issued by the South Tahoe loirt Powers Financing Authority
(the "Authority') to assist the Agency in financing improvements and betterments within the
Project Mea, and (b) finance additional redevelopment projects.
G. Based on analysis available to the Agency in 1995, the Agency determined that it
was not in a financial position to issue bonds that would yield sufficient bond proceeds to
accomplish the 1995 Financing Objectives, if the bonds were -secured only by Ta_x increment
H. As further described below, the City provided assistance to the Agency to
accomplish the 1995 Financing Objectives by (a) entering into an Amended and Restated
Project Lease, dated as of November 1, 1995 (the "1995A Bond Lease"), by and between the
City and the Authority in connection with the issuance of the Authority's Refunding Lease
Revenue Bonds, 1995 Series A ("1995A Bonds"), and (b) implementing Ordinance No. 867, as
City Council Resolution Making Certain Determinations Regarding Ordinance No. 868
Adopted January 30, 2012
adopted by the City Council on October 17, 1995 the "1995 City TOT Amendment"), which
redirected certain revenue from the levy of transient Occupancy tax ("TOT") within the Project
Area from flit City to the Agency.
I. The Authority issued the 1995A Bonds, in the aggregate principal amount of
$27,150,000, to assist the Agency in accomplishing- a part of the 1995 Twanging Objectives by
rising the proteeds from the sale of the 1995A Bonds to refund a portion •of the Prior Agency
Debt and finance redevelopment projects.
J. Pursuant to the 1995A Bond Lease, the City made appropriations from the City's
General Fund for rental payments to the Authority With respect to certain properties. Debt
service on the Authority's 1995A Bonds was payable from and seemed by a pledge of the
Authority's revenues from the City's rental payments under the 1995A Bond Lease.
K. Since the enactment of Ordinance No. 292, adopted by the City Council on June
15, 1971, the City has levied a TOT within the City (the "City TOT"). Following the adoption of
Ordinance No. 292, the City TOT became a significant source of revenue for the City's General
Fund.
• L. Pursuant-na-Section 7280.5-afthe California-Revenue and Taxation-eode-("MT
Code Section 7280.5"), the Agency is authorized to levy, by ordinance, a TOT within the Project
Area (the "Agency TOT") but only if the City amended its City TOT ordinance to provide that
any person subject to the City TOT would be entitled to a credit in the amount of Agency TOT
levied pursuant to RAU Code Section 7280.5.
M. The Agency desired to levy an Agency TOT under MT Code Section 7280.5 as
• a means to accomplithing the 1995 Financing Objectives. To that end, the City Council adopted
the 1995 City TOT Amendment pursuant to RAT Code Section 7280.5 and the Agency adopted
Ordinance No. 868, on Ogibber 17, 1995 the "Agency TOT (minima") to levy the Ageney
TOT.
N. In addition to the 1995A Bon*, the AntholitY also jaded RefundiliS Revenue
Bonds (South Tahoe RedeVelopment Ptopet Area NO; 1), 1995 Series B (Ae '199511 Bonds"), in
Or* aggregate principal =aunt of $28,555,000; to provide additional moneys to refund Prior
Iwney Debt and finance redevelopment projects.
0. The 1995B Bonds were issued purStiant to a Trust Agreement, dated as of
November 1, 1995 (the "Master Trust Agreement"), by and between the Authority and First
Interstate Bank of California, as inistee.
P. In connection with the issuance of the 1995B Bonds, the Agency entered into a
Master Tax Allocation Loan Agreement, dated as of November 1, 1995 (the "Matter TA Loan
Agreement") and a Master Transient Occupancy Tax Loan Agreement, dated as of November 1,
1995 (the "Master TOT Loan Agreement"), each by and between the Agency and the trustee for
the 1995B Bonds.
-2-
-90-
City Council Resolution Making Certain Determinations Regarding Ordinance No. 868
Adopted January 30, 2012
Q. Debt service on the 199513 Bonds was payable from and secured by revenues
from the Agency's Tax Inert as the primary source. To the extent that des from Tax
Increment were insufficient for such debt service, revenues from the Agcy T'OT were pledged
as a nary source for the payment of and security for the 1995B Bonds.
R. In connection with the adoption of the Agency TOT 4ranee and the issuance
of the 1995B Bonds, the City and the Agency entered into a Transient Occtpncy Tax
Adtiisation Agreement, dated as of November 1, 1995 (the "TOT Administration
Agreement").
S. Pursuant to the TOT Administration Agreement, the City agreed to perform all
fiu►clions incidental to the administration and collection of the Agency TOT, irieluding . the
transfer of Agency TOT revenues to the trustee for the 199513 Bonds in the amount required by
the Master TOT Loan Agreement for debt service.
T. Together, the Master . TOT Loan Agreement and the TOT Administration
Agreement, provide that any amount of Agency TOT revenues not required for debt service is
paid to the City in consideration for (a) the collection and administrative services performed by
the City in connection with the Agency TOT, (b) the City's prior advances made to the Agency
fedevelopnient purposes, and (c)--o d [ m itt the-TOT Administration Agreement:
U. Since 1995, the Master Trust Agreement, the Master TA Loan Agreement and the
Master TOT Loan Agreement have been amended from time to time in correction with the
is- trance of additional bonds to provide for the financing and refinancing of redevelopment
projects of the Agency (es so amended, the "Trust Agreement," the "TA Loan Agreement" and
the "TOT Loan Agreement," respectively).
V. As of February 1, 2012, the following bonds remain outstanding under the Trust
Agent (collectively, the "Remaining Refunding Revenue Bonds"):
(a) the Authority's Refunding Reve to Bonds (South Tahoe Red®velopm+nt Project
Area No. 1) 1999 des A, in the remainingprincipal, aineimt of $8,090,000,
(b) the Autarky's Rel dirng .Revneue Bow (South Tahoe Redeveloteuent Project
Area No. 1) 2003 Series A, in the remaining pfineipal amount of $10.,6103000,
(c) the Authr ty's Refunding Revenue Bonds (South Tahoe Redevelopment Project
Area No 1) 2004 Series A, in the r a ng principal amount of $11.270,000,
(d) the Authority's Refunding Revenue Bonds. (South Tahoe Redevelopment Project
Area No 1) 2005 Series A, in the remaining principal amount of $13.,350,100, and
(e) the Authority's Refunding Revenue Bonds (South Tahoe Redevelopment Project
Area No. 1) 2007 Series A, in the remaining principal amount of $19,630,000.
W. Pursuant to the Trust Agreement, the TA Loan Agreement, the TOT Loan.
Agreement, debt service on the Remaining Refunding Revenue Bonds is payable from and
secured by revenues from the Agency's Tax Increment as the primary source. To the extent that
revenues from Tax Increment are insufficient for such debt service, revenues from the Agency
-3-
-91-
City Council Resolution Making Certain Determinations Regarding Ordinance No. 868
Adopted January 30, 2012
TOT are pledged as a seCondary source for the payinent of and security for the Remaining
Refunding Revenue Bonds.
X In 2006, the Authority issued its Refimding Lease Revenue Bonds, Series 2006A
(the "2006A Bonds," and together with the Remaining Refunding Revenue Bonds, the "Existing
Bonds"), in the aggregate principal amount of $23,245,000, the proceeds of which were used to
refund the 1995A Skids. In such connection, the Qty and the Authority entered into a Sublease
Agreement, dated as of April 1, 2006 (the "2006A Bond Lease").
Y. Pursuant to the 20G6A Bond Lease, the City makes appropriations from the City's
General Fund for rental payments to the Authority with respect to certain properties. Debt
service on the Authority's 2006A Bonds is payable from and secured by a pledge of the
Authority's revenues froin the City's rental payments wider the 2006A Bond Lease.
Z. The TOT Administration Agreement was amended in 2006 to reflect certain
updates. As amended, the TOT Administrarion Agreement recognizes the following as third
party beneficiaries to the TOT Administration Agreement: (a) the holder of any obligation
issued under the TOT Loan Agreement (b) The Bank of New York Mellon Trust Company,
NA, as the successor trustee Under the Trust A.greenient relating to the Remaining Refunding
-Revenue Bonds, lid TOTNWMFPul5lic -FMM130fantee Corp (formerly -191BIA— -
Insurance Corporation), the bond insurer for the 2006A Bonds.
AA. The City has continued to collect the Agency TOT and make transfers to The
Bank of New York Mellon Trust Company, N.A., the successor trustee under the Trust
Agreement, as contemplated by the TOT Adrninistration Agreement.
BB. AB X1 26 and AB X1 27 were signed by the Governor of California on June 29,
2011, malcitlg significant changes to the CRL, in/Aiding adding Part 1.8 (=mewing with
Section 34161) and Part 1.85 (commencing with Section 34170) ("Part 1.8 ) to Division 24 of
the H S Code.
CC. The Calitbrnia Redevelopment liNOtigi9n and League of California Cities filed a
lawsuit in the Supreme Ccititt of Calilbrnla (Callfionia Redevelopment Association, et al
Matosantos, et al (Case No S194861)) alleging that AB X1 26 and AB X1 27 were
unconstitutional. On DeeeMber 29, 2011, the Supreme Court issued its opinion in the
Matbsantos case (the "Matpsantos Opinion") largely upholding AB X1 26 and invalidating AB
X1 27.
DD. Pursuant to AB X1 26, a redevelop:ient agency may not impose a new TOT
pursuant to R&T Code Section 7280.5, cos. cing on the effective date of AB X1 26.
AB X1 26 does not address the effect of the Agency's dissolution on the existing Agency TOT
which is pledged as a secondary source of revenues for the repayment of the Remaining
Refunding Revenue Bonds.
EE. Subsection (d) a R&T Code Section 7280.5 states: "Any pledge pursuant to
Section 33641 of the Health and Safety Code made with respect to taxes imposed under this
-4-
-92--
City Council Resolution Making Certain Determinations Regarding Ordinance No. 868
Adopted January 30, 2012
section for the payment of principal and interest on bonds of a redevelopment agency shall
constinrte the obligation of a cpntract between the redevelopment agency and the holder of the
bonds and shall be pmteeted from impairment by the United States and California Constitutions.
The provisions of this section which authorize the imposition of the taxes may not be repealed
during the time that any of the bonds remain outstanding.
FF. H&S Code Section 34175(a), added by AB X1 26, states: "It is the intent of this
part that pledges of revenues associated with ejifo ale obligations of the former
redevelopment agencies are to be honored.. It is intended that the cessation of any redevelopment
agency shall not affect either the pledge, the legal existence of that pledge, or the stream of
revenues available to meet the requirements of the pledge."
GG. The Trust Agreement, the TA Loan Agreement, the TOT Loan Agreement and the
TOT Administration tion Agreement (including the original agreements and each amendment thereto)
(collectively, the `Bond Documents ").are all duly authorized written agreements executed at the
time of and integral to the issuance of bonds, which were issued to finance or refinance
redevelopment projects of the Agency and many of which remain outstanding as of the date of
this Resolution. The Bond Documents provide for the security and repayment of such bonds.
Pursuant to R&T Code Section 7280.5 and 14&S Code Section 33641, the Bond Documents
caolieet vely alittitligatibianingntParrtrstifil
HH, Pursuant to AB X1 26, as modified by the Matosantos Opinion, the Agency will
be dissolved as of February 1, 2012, and all authority, rights, powers, duties and obligations
vested with the Agency under the CRI,, except for those provisions of the CRL that are repealed,
restricted, or revised pursuant to AB. X1 26, will be vested in a successor entity (the "Successor
Agency").
II. The City Council of the City adopted Resolution No.. 2011 -54 on September 27,
2011, pursuant to Part 1.85 of AB Xl 26 and .made an election for the City to serve as the
Successor Agency, a distinct and separate legal entity from the City.
JJ. A disruption or cessation of the achifilligtration and collection of the Agency TOT
pursuant to the TOT Administration Agent, as a whole, would materially impair the rights
and benefits of the holder of the Existing Bonds.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH LAKE
TAHOE HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
.1119,L__11. The above recitals are true and correct and are a substantive part of this
Resolution.
Section 2. To ensure that the contractual obligations owed to the bondholders of the
Existing Bonds are met and no default in the payment of an enforceable obligation occurs, upon
the dissolution of the Agency, the City will recognize the Successor Agency as the successor to
the Agency under the Agency TOT Ordinance, the TOT Loan Agreement and the TOT
Administration Agreement. The City shall continue to do so and shall continue to administer and
collect the Agency TOT pursuant to the TOT Administration Agreement in the same manner that
-5-
-93-
City Council Resolution Making Certain Determinations Regarding Ordinance No. 868
Adopted January 30, 2012
the City hone prior to the Agency's dissolution, so long as each of the 'following remains true
under the California State C,013StitUtiOti, RAT Cede Section 72$o.5 ar4 B Xi 26: (a) the
Agency TOT -Ordinance has not been repealed (by operation of law or 0th:0*e) or held itivand
pursuant to a judgment of court (b) the TOT Loan Agreement and the TOT Administration
Agreement, as a whole, remain as enforceable obligations; and (e) the TOT levied pursuant to
the Agency TOT Ordinance remains pledged as a secondary some of remment revenues for
the Reinainlng Refunding Revenue Bonds if the property taxes allocated to the Successor
Agency pursuant to AB X1 26 to pay the Magnin' g Refunding Revenue Rends are insuffieient
therefor.
Section3. If at any time the TOT Loan Agreement and the TOT Administration
Agreement are no longer operative as a whole, whether by operation of law or as the result of the
retirement of the Remaining Refunding Revenue Bonds (by payment at maturity, redemption
prior to maturity, defeasance or otherwise), the collection of the Agency TOT under the Agency
TOT Ordintmee shall cease and, pursuant to the 1995 City TOT Amendment, all TOT collected
within the Project Area shall be part of the City TOT.
Section 4. The officers and staff of the City are herby authorized and directed, jointly
and severalty, to do any and all things which they may deem necessary or advisable to effectuate
____this-Resolution,and_any_such_aetions4xevionsly taken bysuch_officeraarelereb_y_ratified and
confrmted.
PASSED AND ADOPTED by the City Council of the City of South Lake Tahoe on January
*2012, by tite folinvving vote.
AYES: Councilmember(s) FORTIER, DAVIS, COTE & GREGO
NOES: Councilmember(s)
ABSENT: Cotmcilmembet(s) SWANSON
ABSTAIN: Councihnember(s)
-94-
Attachment 5
Board of Directors of the South Tahoe
Redevelopment Successor Agency
Amen-ding an Enforceable Obligation Payment
Schedule
Attathment
2004 Loan Agreement between City and RDA
—RF.SOLUTIMI-NO. 201?-3
A RESOLUTION OF THE BOARD OF . DIRECTORS OF THE
SUCCESSOR AGENCY TO Tiff SOUTH TAMA REDEVELOPMENT
AGENCY AMENDING AN ENFORCEABLE OBLIGATION PAYMENT
SCHEDULE PURSUANT TO HE/writ op SAFETY COD SECTION
341'17 AND TAKING CERTAIN ACTIONS IN CONNECTION
THEREWITH
RECITALS:
A. AB X1 26 and AB X1 27 were signed by the Governor of California on June 29,
2011, making certain changes to the Community Redevelopment Law (Part I (commencing with
Section 33000) of Division 24 of the California Health and Safety Code) the "Redevelopment
Law"), including adding Part 1.8 (commencing with Section 34161) ("Part 1.8") and Part 1.85
(commencing with Section 34170) ("Part 1.85").
B. The California Redevelopment Association and League of California Cities filed a
lawsuit in the Supreme Court of California (California liedevelopment Association, et al. v.
Matosantos, et al. (Case No. S194861)) alleging that AB X1 26 and AB X1 27 are
unconstitutional. On December 29, 2011, the Supreme Court issued its opinion in the
Ivlatosantos case largely upholding AB X1 26, invalidating AB XI 27, and holding that AB X1
26 may be severed from AB X1 27 and enforced independently.
C. The Supreme Court generally revised the effective dates and deadlines for
perf, ce of obligations in Part 1.85 arising before May 1, 2012, to take effect four months
later.
D. As a result of the Supreme Court's decision, the South Tahoe Redevelopment
Agency (the "Redevelopment Agency"), a redevelopment agency in the City of South Lake
Tahoe (the "Chy"), created pursuant to the Redevelopment Law, was dissolved pursuant to Part
1.85 on February 1,2012.
B. By its Resolution. No 2011-54, adopted on September 27, 2011, the City Council
of the City made an election to stole as the successor agency fot the RedeVe/opment Agency
under Part 1.85 (the `Successor Agency").
F. By its Resolution No, 2011-7, the Redevelopment Agency approved an
Enforceable Obligation Payment Schedule on August 23, 2011, which the Successor Agency
desires to amend.
G. Health and Safety Code Section 34177(a) provides that successor agencies are
required to continue to make payments due for enforceable obligations. Health and Safety Code
Section 3417700(4 as modified by the Supreme Court, provides that on and after February 1,
2012, and moil a Recognized Obligation Payment Schedule becomes operative, only payments
required pursuant to an enforceable obligation payment schedule shall be made The enforceable
obligation schedule may be amended by the successor agency at any public meeting and shall be
subject to the approval of the oversight board as soon as the board has sufficient members to
form a quorum.
H. Acton WY, the Board desires to idpt this-Resolution adopting an enforceable ----- -
obligation schedule.
NOW, THEIIEFORE, TOE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY TO THE SOUTH TAHOE REDEVELOPMENT AGENCY, HEREBY FINDS,
DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
Section 1. The above recitals are true and correct and are a substantive part of this
Resolution.
Section 2. This Resolution is adopted pursuant to Health and Safety Code Section
34177.
Section 3. The Board hereby adopts the enforceable obligation payment schedule
attached as Exhibit A to this Resolution and incorporated herein by reference (the "Enforceable
Obligation Payment Schedule").
Section 4. The Secretary is hereby authorized and directed to post the Enforceable
Obligation Payment Schedule on the City's web site.
Section 5. The Enforceable Obligation Payment Schedule may be amended from
time to tune at any public meeting of the Boatd.
Section 6. The Secretary is hereby authorized and directed to transmit a copy of the
Enforceable Obligation Payment Schedule by mail or electronic mew to the County A. uditor-
Controller, the State. Controller, and the California Department of Finance (the “Department of
Finance"). A notification providing the Internet Web site location shall suffice.
Section 7. The officers. and staff of the Successor Agency are hereby authorized and
directed, jointly and severally, to do any and all things which they may deem necessary or
advisable to effectuate this Resolution, including Providing dOonnients asstaciated with the
Enforceable Obligation Payment Schedule to the Department of Finance and the State Controller
m the manner of their choosing, and any guch actions previously taken by such °Mors Are
hereby ratified and coutnned. The Board hereby designates the City of South Lake TOW
Director of Finance as the official to whom the Department of Finance may make requests for
review in conneotion with the geforceable Obligation Payment Schedule.
PASSED AND ADOPTED this 30th day of January, 2012.
AYES:
Agcy members PCfErrIXR, DAVIS' CCU 8' GBEGO
Agency members
MSENT: Agency members SWANSoN
APSTAtN Agency members
Claire Fortier, Chair
- 92=
VOMIT A
FORCEABLE OBLIGATION PAYMENT SCHEDULE
81000-01 72 \ 1420207v2.dde
Exhibit A
-98-
wma of Rsdavabpmsnt Agency >$OUth Taboo etopf0@4Pm.nt AMOY
Proleat Ares(a) 'PrOI.ct Mill' 1
:ENFORCEABLE OBLIGATION PAYMENT SCHEDULE
Per AS 211- ,SeatIon•34i67 and 34469 (')
Page 1 of _1
Project Name ! Debt ObHg .
Payee
Dgscriptlan
Total
Outstanding
Debt or
Obligation
Total Due During
Fiscal- Year
, Payments by month
Jan
Feb
Mar
A.
M
Ju
Total
1999 Refunding Revenue
Bonds - Series A
Bank of New York
a • • .
!.J., , -,�,
iii004
- nding Revenue
-.., .. - Series, .
Bank of New York
• Issues fo. tund. nqn -house lg,
.:_ ,'
21! 041: ,
' • 746 48
MEI
Mel,
Er200
Refunding Revenue
Bonds - Series A
Bank of New York
* ^'•
>, •::
•
,
I
0 • : -1l- "_ -
Bank of New Yak
321 kaye ta: fiirdrlercslg
' 29 1`.,2•2
_ 672 'J.'
833 750
-« 750
1111
CI
61
2007
Bonds - Series
f�pyeR "to fund necr.hvkisNb
40 5 : 574
1 .161 578
Contracted Financial
Serolces
Bank•ofNYMslion,
Widen, Fraser &
Associates
Trustetsefvices.•a t*Se
calculations, canllnuing,dYldosute
�.i• "• th .- ,. as =. lotion
•
75,000
$ 8,250
$ 6.250
$ 6250
$ 6250
$ 6250
8 6,250
$ 37„500
7
Pro)ect Area 1 (Park
Avenue
Tricia Kenned
t e., - t
150 0 �0
000
50 0 r r
50.0,0
piIncome
NIInsurance
10
Housing. Fund for '
2010 -11 SERAF Payment
:Lo VMod'Inccme
Housing Fuhd
Per AB X126
$ 428.210
J 428.210
$ 428,210
$ 428210•,
c s c
Administration. Costs
PAR AC
Y .r - n,�: L, . a r ,, I
9 010
8 000
City ofGauttvLake.
Tahoe
Apartay, Ontarnardabi
admlNetrattell aasurefrl9,
8tianetpl'tegorang,• legal; and
banking fees)
$ 265,000
$ 22;083
$ 22,083
$ 22,083
$ 22;083
$ 22,083
' $ 22,083
. $ 1,32;498
11)
Contracted Legal Services
Tenon & Assoc,,
Riehardt:Watson
Gershon, and Be•tln
Jones
Conventktn'Center'Pa t
ban tuttotoyeri9 fli e$4Fb
. ng.resollatt 'Qf 1B sUF*
!
$ 50:000
$ 8.333
' $ 8333
$ 8.333
$ 8,333
$ 8 ;333
' $ 6,333
$ 50.000
12)
$ -
13
$ -
14
IIMOMMIIIIIIIIIIMI
•$ -
'$ -
$ -
-
Totals •This Page
Totals. Page 2
Totals - Page -3
Tows • Page 4
Totals - Other Obligations
Grand total - All - .. - s
$chsduls.(EOPajwas etighneliy edaptadb, ms teeleVerepthent
I MMO* MPS): which ogee bs adopbA Me Me iltweeeeor Amy
$ 155,777,857
$ 6.621.0.81
$ 36,666
'$ 462,876
I S 36,666
$ 2. 185,445'
$ 38.666
'$ 36,688
2..794,987
,
$1t 4.t:3
E iULIC A'k)
NL B" si$INIMINIIIIIIIIIIIIIIMIE
-E:
1.111E:Elallgt111111NIEEEA Ell. .1 G 46 78
agency IN August, 201$..ThIs amsndnNgt Is vaed through June 30,
1y Mtty 1.2012.
88 :"A E l86 445'
2012 and will be the baste for the
[WM Fail 36'888•
E IINEGliall
• This Enforceable Obligaaon'Paymsnt
Roenpuaed'O beMasn'Peymsnt
Name of Redevelopment Agency.
h. T , • L..
pr000t Ares(s)
0114}Eft OBUGATION PAYMENT SCHEDULE
Per AS 26 -Seation,34167 and; UM r)
Pagel Of_1 POOPS
ProJectName / Debt Obligati
Payee
,
DescriptIOn
' Total
Outstan 5ing
• Debtor
Obligator
Total Due
During Fiscal
Year
PaYniertti-bY
Jan;
Feb
Mar
Apr
May
Jun
Total
•
.
1)
Tax Sharing Section 33401
Lake Tahoe Unified School .District
Tax.Sharing Agreement
4,792,27f.
75,000
75.400
75,001
75,00(
148 90:
2)
Tax Sharing Section 33401
Lake Tahoe COnimunity College
Tax SharInct Agreement
4,792,278
75090,
L 75,000
3)
Property Tax Adrnin Fee
Er Dorado Comity
Spunly-Yearly.Administrative Fee.
6,791,001,
144,9.02
148,902
L
4)
Section 33676 Payments
County' General 'Fund
Section '33670.PaYments
10,970109
201,000
100,500
i00,500
201,001
3.97(
5).
Section' 33676 Payments
County A,C,O.Pund
'..$0010.n 3365 Pawments
228,000
3,975
1,988
1.988
6)
Section 33678 Payments
County.WaterAciencY
Sat8on33675,Parytnerna
359,000/.
8,275
3;138
3138
6,27(
7)
Section.33676 Payments
Couriti-Seniice Area 33
SeQ9on 3364telPsYments
2521_000
5,0,40
2,500
2,500
5,001
8),
Section 33676 Payments
South-ratios PUblic Utility District .
Section '33676,13810ents
4.253,000
78.000
39.000
39;000
78.001
9)
Section 33676 Payments
County School Suatrintandent '
Section ;33076 Payments
1,051,000
19,000.
9,500
9,500
19,00(
10)
'Statutory Payments
County Senora! Pund;
,§aation;33607.5Payents
5206.000
_.0
0
.1
11)
Statutory Payment.
County &OD:Fund
Section 336075 PaYmento
11'0,000 •
0
0
.(
12)
Statutory Payments
00061Y Water-Money
Siod0013110.74 Paarnents
174.000
; 0
0
'
(
13)
Statutory Payments
County SetYlowArla 113
Attel)011.311607,.5 PeYments
122,000
: 0
0
(,
14)
StabatOryPaYments
'City Of SLT -
Seation331307.5 PsYrnests
2S$6,000
; 0
0
15)
Statutory Payments
.
South TahoiaPubile.Utifity'Distkit
_
Sesiert33607,5 Romanis
2,052.000
0
0
16)
Statutory Payments
Tahoe Jciat FteD, .Uctom--
' ' , 7.5 Pmessths
-ir`
1,7.400
. 0
0
17,
; 1. '
,-.11....!...6 Pa • - ,•-•
•
.
-.2 7.5 ft . •
•-0�Oi
0.
0
S .
El DOW* CiauM10400100
.
0
0
(
....
.... 6l
• (
0
____....._
_._
..
.
(
211
. .
•
(
. 221.s.
(
23)
(
24)
25)
:
(
26)
(
27),
28)
I—
I
1
.
Totals - Other 0814103*ns 1 43172-099 1 612,152 305428 1 0 0 0 f 30(40201 T
61z15
.. . i
NOTE: Statutory Payments (a/3-1200) ars currently. sato Ainttlartesssed Wituelare &eater, thin the baseyear value (2007.08) 0,5788,990,383. .,
PAYMENT OF CLAIMS
FOR APPROVAL
March 15, 2012
Payroll 3/6/2012 347,427.29
Total Payroll 347,427.29
ADP 407.00
American Express 23,784.38
Bank of America 0.00
BBVA Compass Bank 0.00
BNY Mellon Trust Company 0.00
Brownstein/Hyatt/Farber /Schreck legal services 14,354.71
CaIPERS actuary services 0.00
CDS- health care payments 171, 055.01
Union Bank 0.00
Total Vendor EFT 209,601.10
Accounts Payable Checks -Sewer Fund 484,215.51
Accounts Payable Checks -Water Fund 108,338.36
Accounts Payable Checks-Self-funded Insurance 38,608.50
Accounts Payable Checks - Grants Fund 0.00
Total Accounts Payable 631,162.37
Grand Total 1,188,190.76
Payroll EFTs & Checks
EFT AFLAC Medical & Dependent Care
EFT CA Employment Taxes & W/H
EFT Federal Employment Taxes & W/H
EFT CaIPERS Contributions
EFT Great West Deferred Comp
EFT Stationary Engineers Union Dues
EFT United Way Contributions
EFT Employee Direct Deposits
CHK Employee Garnishments
CHK Employee Paychecks
Total
-101-
3/6/2012
2,886.39
17,397.05
86,041.08
0.00
20,106.08
2,343.29
115.00
213,298.19
1,273.83
3,966.38
347,427.29
PAYMENT OF CLAIMS
Vendor Name Department / ProJ Name Description Acct# / Proj Code Amount Check Num Int
ACWA HEALTH BENEFITS AUTHORITY GEN & ADMIN VISION INS 1000 - 2530 2,598.40
Check Total: 2.598,40 AP-00081696 MW
ADMINISTRATIVE PROFESSIONAL ADMINISTRATION SUBSCRIPTIONS 1021 - 4830 44.50
ADMINISTRATIVE PROFESSIONAL ADMINISTRATION SUBSCRIPTIONS 2021 - 4830 44.50
Check Total: 89.90 AP- 00081697 MW
AECOM TECHNICAL SERVICES INC ENGINEERING - DVR IRRIG IMPRVS DVR IRR IMPRVMNT 1029 - 8161 - DVRIIP 152.55
Check Total: 152.55 AP- 00081698 MW
AFLAC GEN & ADMIN SUPP INS W/H 1000 - 2532 1,540.00
AFLAC GEN & ADMIN AFLAC FEE DED 1000 - 2538 121.00
Check Total: 1.661.00 AP- 00081699 MW
ALPEN SIERRA COFFEE GEN & ADMIN OFC SUPPLY ISSUE 1000 - 6081 268.45
Check Total: 268.45 AP-00081700 MW
ALPINE COUNTY DIAMOND VLY RNCH FISH 1028 - 6649 51,000.00
Check Total: 51.000.00 AP- 00081701 MW
ALPINE METALS HEAVY MAINT BUILDINGS 1004 - 6041 30.71
I
o Check Total: 30.71 AP- 00081702 MW
AME ICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 1000 - 0301 8,324.50
AMERICAN BANKERS INS CO GEN & ADMIN INSURANCE PPD 2000 - 0301 8,324.50
Check Total: 16.649.00 AP- 00081703 MW
AMERIGAS DIAMOND VLY RNCH PROPANE 1028 - 6360 99.74
Check Total: 99.74 AP- 00081704 MW
AMERIPRIDE UNIFORM SERVICES GEN & ADMIN UNIFORM PAYABLE 1000 - 2518 2,153.13
Check Total: 2.153.13 AP-00081705 MW
ANETA FLORES OPERATIONS TRAVEL/MEETINGS 1006 - 6200 65.49
Check Total: 85.49 AP-00081706 MW
ARETE SYSTEMS ENGINEERING CONTRACT SERVICE 1029 - 4405 91.87
ARETE SYSTEMS ENGINEERING CONTRACT SERVICE 2029 - 4405 91.88
ARETE SYSTEMS ENGINEERING - GIS SFTWR DEV ARETE, GIS 2029 - 8120 - GISSFT 1,706.25
Check Total: 1.890.09 AP-00081707 MW
AT &T /CALNET 2 GEN & ADMIN TELEPHONE 1000 - 6310 437.25
AT &T /CALNET 2 GEN & ADMIN SIGNAL CHARGES 1000 - 6320 31.64
User: LAVERNE
Report: OH_PMT_CLAIMS_BK
Page: 1 Current Date: 03/08/2012
Current Time: 10:07:08
AT &T /CALNET 2
AT &T /CALNET 2
AT &T /CALNET 2
BAY TOOL & SUPPLY INC
BAY TOOL & SUPPLY INC
BAY TOOL & SUPPLY INC
BENTLY AGROWDYNAMICS
BI STATE PROPANE
BLR COMM'L REAL ESTATE INC
BLR COMM'L REAL ESTATE INC
BLU I- RIBBON TEMP PERSONNEL
BLUES'ttj IBBON TEMP PERSONNEL
BMI SYSTEMS GROUP
BMI SYSTEMS GROUP
BROWN & CALDWELL CONSULTANTS
CALIF DEPT OF PUBLIC HEALTH
CALIF WATER RESOURCES CTRL BD
CAROLLO ENGINEERS
CDS GROUP HEALTH
PAYMENT OF CLAIMS
PUMPS
GEN & ADMIN
PUMPS
GEN & ADMIN
GEN &ADMIN
FINANCE
OPERATIONS
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
CUSTOMER SERVICE
CUSTOMER SERVICE
INFORMATION SYS
INFORMATION SYS
ENGINEERING - FILTER ASSMNT
PUMPS
ENGINEERING - DEMO RALPH TANK
ENGINEERING - HEADWORKS
SELF FUNDED INS
12299 on
TELEPHONE
TELEPHONE
TELEPHONE
SHOP SUPPLY INV
SMALL TOOLS INV
INV /FRT /DISCOUNT
SLUDGE DISPOSAL
PROPANE
UB SUSPENSE
UB SUSPENSE
CONTRACT SERVICE
CONTRACT SERVICE
SERVICE CONTRACT
SERVICE CONTRACT
REHAB FLTR 5&6
DUES /MEMB /CERT
RALPH TANK
HDWKS IMP PROJ
ADMIN FEE
Acct# / Proj Code
1002 - 6310
2000 - 6310
2002 - 6310
1000 -0421
1000 - 0423
1039 - 6077
1006 - 6652
1000 - 6360
1000 - 2002
2000 - 2002
1038 - 4405
2038 - 4405
1037 - 6030
2037 - 6030
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 8066 - FILTER
Check Total:
2002-6250
Check Total:
2029 - 7090 - DEMORT
Check Total:
1029 - 8033 - HDWORK
Check Total:
3000 - 6741
Check Total:
Amount
167.40
437.24
119.15
1.192.68
122.68
584.89
29.33
Check Num 1.01
AP- 00081708 MW
736.90 AP-00081709
2,302.58
2.30238 AP-00081710
258.94
258.94 AP- 00081711
48.48
48.49
96.97 AP-00081712
234.52
234.52
469& AP- 00081713
124.50
124.50
249.00 AP-00081714
4,690.43
4.690.43 AP-00081715
90.00
O00
127.00
MW
MW
MW
MW
MW
MW
MW
AP- 00081716 MW
127.00 AP- 00081717
30,819.13
30.819.13 AP-00081718
3,591.43
3.591.44 AP- 00081719
MW
MW
MW
User. LAVERNE Page: 2
Report: OH_PMT_CLAIMS_BK
Current Date: 03/08/2012
Current Time: 10:07:08
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description Acct# / Proj Code Amount Check Num Ina
CDW -G CORP INFORMATION SYS DIST.COMP SPPLIS 1037 - 4840 130.07
CDW -G CORP INFORMATION SYS STR PLN IMPL 1037 - 8078 2,223.57
CDW -G CORP INFORMATION SYS BCKUP PWR SRVR R 1037 - 8236 2,565.78
CDW-G CORP INFORMATION SYS DIST.COMP SPPLIS 2037 - 4840 130.09
Check Total: 5.049.51 AP- 00081720 MW
COCKING, DENNIS DIO TRAVEL/MEETINGS 2027 - 6200 211.64
Check Total: 211.64 AP- 00081721 MW
CUEVAS, SIMON A UNDERGROUND REP TRAVEUMEETINGS 2001 - 6200 158.00
Check Total: 1456.00 AP- 00081722 MW
CWEA PUMPS DUES/MEMB /CERT 1002 - 6250 132.00
CWEA OPERATIONS DUES /MEMB /CERT 1006 - 6250 132.00
Check Total: 264.00 AP- 00081723 MW
DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 1022 - 6079 159.25
DATCO SERVICES CORP HUMAN RESOURCES SAFETY PROGRAMS 2022 - 6079 159.25
Check Total: 318.50 AP- 00081724 MW
DIY }4$ ME CENTER UNDERGROUND REP PIPE/CVRS/MHLS 1001 - 6052 349.03
o
DIY I'�)ME CENTER UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 37.79
DIY HOME CENTER UNDERGROUND REP SMALL TOOLS 1001 - 6073 10.66
DIY HOME CENTER HEAVY MAINT BUILDINGS 1004 - 6041 31.64
DIY HOME CENTER PUMPS WELLS 2002 - 6050 79.23
Check Total: 508.35 AP- 00081725 MW
DOUGLAS DISPOSAL GEN & ADMIN REFUSE DISPOSAL 1000 - 6370 572.91
Check Total: 572.91 AP- 00081726 MW
EADOC LLC ENGINEERING - HEADWORKS HDWKS IMP PROJ 1029 - 8033 - HDWORK 5,550.00
Check Total: 5.550.00 AP- 00081727 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 6.50
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038 - 6520 6.50
Check Total: 13.Q0 AP- 00081728 MW
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 1038 - 6520 6.50
EL DORADO COUNTY CUSTOMER SERVICE SUPPLIES 2038.6520 6.50
Check Total: 13.00 AP-00081729 MW
User: LAVERNE
Page: 3 Current Date: 03/08/2012
Report: OH_PMT_CLAIMS_13K Current Time: 10:07:08
V.ndor Nems
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO COUNTY
EL DORADO HILLS CAPITAL FUND LLC
EL DORADO HILLS CAPITAL FUND LLC
EMPIRE SAFETY & SUPPLY
EMPIRE SAFETY & SUPPLY
EMPIRE SAFETY & SUPPLY
ERI4Q
ISMAN
FAST FABRICATORS LLC
FERGUSON ENTERPRISES INC.
FISHER SCIENTIFIC
FISHER SCIENTIFIC
FLYERS ENERGY LLC
GEO -LOGIC ASSOCIATES INC
GRAINGER
GRAINGER
Wpat tMOnti Pro] Name
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
GEN & ADMIN
FINANCE
PAYMENT OF CLAIMS
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
UB SUSPENSE
UB SUSPENSE
SHOP SUPPLY INV
SAFETY INVENTORY
INV /FRT /DISCOUNT
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
PUMPS
HEAVY MAINT
LABORATORY
LABORATORY
HEAVY MAINT
ENGINEERING - ERB LINER REPL
ELECTRICAL SHOP
HEAVY MAINTENANC
WELLS
BUILDINGS
LAB SUPPLIES
LAB SUPPLIES
SECONDARY EQUIP
REPLACE ERB LINE
WELLS
BUILDINGS
Acct# / Pro' Code
1038 - 6520
2038 - 6520
1038 - 6520
2038 - 6520
1038 - 6520
2038 - 6520
1000 - 2002
2000 - 2002
1000 - 0421
1000 - 0425
1039 - 6077
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
2038 - 6660 - WCPROG
Check Total:
2002 - 6050
Check Total:
1004 -6041
Amount Check Num Iyp
6.50
6.50
13.00 AP-00081730 MW
6.50
6.50
13.00 AP-00081731 MW
8.50
6.50
13.Q0 AP- 00081732 MW
52.87
69.58
122.45 AP -00081733 MW
252.91
542.34
15.38
810.63 AP-00081734 MW
200.00
200.00 AP- 00081735 MW
1,252.05
1.252.0§ AP-110081736 MW
17.77
Check Total: 17.77 AP- 00081737 MW
1007 - 4760 184.22
2007 - 4760 425.72
Check Total: 609,94 AP- 00081738 MW
1004 - 6022 145.14
Check Total: 145.14 AP- 00081739 MW
1029 - 7581 - ERBLNR
Check Total:
2003 - 6050
2004 - 6041
7,402.50
7.402.50 AP- 00081740 MW
346.44
72.15
User: LAVERNE Page: 4
Current Date: 03/08/2012
Report OH_PMT_CLAIMS_BK Current Time: 10:07:08
Vendor Name
HARDY DIAGNOSTICS
HARDY DIAGNOSTICS
HERNANDEZ, LAZARO
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
HIGH SIERRA BUSINESS SYSTEMS
Home Depot Credit Services
IDEXX DISTRIBUTION CORP.
IDEXX DISTRIBUTION CORP.
0
INSTOTEK INC.
INTERSTATE SAFETY & SUPPLY
INTERSTATE SAFETY & SUPPLY
INTERSTATE SAFETY & SUPPLY
INTERSTATE SAFETY & SUPPLY
JACK DOHENY $UPPLIES INC
JDH CORROSION CONSULTANTS
JDH CORROSION CONSULTANTS
JOHN MARENGO
KAREN BURT
PAYMENT OF CLAIMS
Department / Proj Name
LABORATORY
LABORATORY
UNDERGROUND REP
HUMAN RESOURCES
CUSTOMER SERVICE
HUMAN RESOURCES
CUSTOMER SERVICE
DIAMOND VLY RNCH
LABORATORY
LABORATORY
ENGINEERING
GEN & ADMIN
GEN & ADMIN
OPERATIONS
OPERATIONS
EQUIPMENT REP
ENGINEERING - CATH PROT -SWR
ENGINEERING - CATH PROT -WTR
Description
Acct# / ProJ Coda
LAB SUPPLIES 1007 - 4760
LAB SUPPLIES 2007 - 4760
TRAVEUMEETINGS 2001 - 6200
SERVICE CONTRACT 1022 - 6030
SERVICE CONTRACT 1038 - 6030
SERVICE CONTRACT 2022 - 6030
SERVICE CONTRACT 2038 - 6030
GROUNDS & MNTC 1028 - 6042
LAB SUPPLIES 1007 - 4760
LAB SUPPLIES 2007 - 4760
OFC EQUIP/REPAIR 1029 - 6027
SHOP SUPPLY INV 1000 - 0421
SAFETY INVENTORY 1000 -0425
LAB SUPPLIES 1006 - 4760
SAFETY /EQUIP /PHY 1006 - 6075
REPL TRK 53 1005 - 8106
CATH PROT
CATH PROT ASSES
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
CUSTOMER SERVICE
Amount Check Num IyPQ
Check Total: 418.59 AP- 00081741 MW
51.98
64.67
Check Total: 116.65 AP- 00081742 MW
158.00
Check Total: 158.00 AP- 00081743 MW
89.22
111.28
89.22
111.27
Check Total: 400.99 AP- 00081744 MW
80.63
Check Total: 80,63 AP- 00081745 MW
16.16
21.46
Check Total: 37.6 AP-00081746 MW
540.03
Check Total: 540 .93 AP- 00081747 MW
209.58
306.96
67.84
52.53
Check Total: 636.91 AP- 00081748 MW
172,196.00
Check Total: 172.19Q.00 AP- 00081749 MW
7,335.00
7,335.00
14.670.00 AP-00081750 MW
199.00
Check Total: 199.00 AP- 00081751 MW
147.00
1029 - 8133 - CATSWR
2029 - 8113 - CATWTR
Check Total:
2038 - 6660 - WCPROG
MISC LIAB CLAIMS 2038 - 4520
User: LAVERNE
Report: OH_PMT_CLAIMS_BK
Page: 5
Current Date: 03/08/2012
Current Time: 10:07:08
PAYMENT OF CLAIMS
Vendor Name Plandmont.LETRUIRMR Dambation Accts ! Proj Code
Al1lStslnI Chad /him LIM
Check Total: 147.00 AP- 00081752 MW
KELLY MOORE PAINTS PUMPS PUMP STATIONS 1002 - 6051 42.73
Check Total: 42,73 AP- 00081753 MW
KENNEDY /JENKS CONSULTANTS INC ENGINEERING - WILDWOOD WATERLN WTRLNS WILDWOOD 2029 - 8263 - WILDWD 29,198.69
Check Total: 29.198.69 AP-00081754 MW
KOFF & ASSOCIATES INC HUMAN RESOURCES CONTRACT SERVICE 1022 - 4405 3,875.00
KOFF & ASSOCIATES INC HUMAN RESOURCES CONTRACT SERVICE 2022 - 4405 3,875.00
Check Total: 7.750.00 AP -00081755 MW
LAKE TAHOE PLUMBING PUMPS PUMP STATIONS 2002 - 6051 1,292.00
Check Total: 1.292.00 AP- 00081756 MW
LAKE VALLEY FIRE DISTRICT PUMPS LAND & BUILDINGS 2002 - 5010 5,549.31
Check Total: 5.549.31 AP- 00081757 MW
LAKESIDE NAPA ELECTRICAL SHOP PUMP STATIONS 1003 - 6051 4.29
LAKESIDE NAPA EQUIPMENT REP AUTOMOTIVE 1005 - 6011 852.81
LAKESIDE NAPA EQUIPMENT REP GENERATORS 1005 - 6013 181.32
LAKEIDE NAPA DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 124.67
LAKESIDE NAPA EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 1,692.33
Check Total: 2.855.42 AP- 00081758 MW
LES SCHWAB TIRES EQUIPMENT REP AUTOMOTIVE 1005 - 6011 1,139.38
LES SCHWAB TIRES EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011 428.41
LIBERTY ENERGY
LIBERTY ENERGY
LIBERTY ENERGY
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
MC MASTER CARR SUPPLY CO
GEN & ADMIN
GEN & AMAIN
GEN & ADMIN
PUMPS
PUMPS
PUMPS
PUMPS
PUMPS
PUMPS
Check Total: 1.567.79 AP- 00081759 MW
ELECTRICITY 1000 - 6330 53,763.53
ST UGHTING EXP 1000 - 6740 1,510.74
ELECTRICITY 2000 - 6330 24,847.75
Check Total: 80.122.02 AP- 00081760 MW
PUMP STATIONS 1002 - 6051 411.26
SHOP SUPPLIES 1002 - 6071 68.79
SMALL TOOLS 1002 - 6073 34.54
PUMP STATIONS 2002 - 6051 280.21
SHOP SUPPLIES 2002 - 6071 68.77
SMALL TOOLS 2002 - 6073 34.53
User: LAVERNE
Page: 6 Current Date: 03/08/2012
Report: OH_PMT_CLAIMS_BK Current Time: 10:07:08
PAYMENT OF CLAIMS
Vendor Name Department / Proj Name Description Acct# / Proj Code AI oust Check Num IIR!
Check Total: 898.10 AP-00081761 MW
MEEKS BUILDING CENTER UNDERGROUND REP SHOP SUPPLIES 1001 - 6071 352.35
MEEKS BUILDING CENTER PUMPS LUTHER PASS 1002 - 6048 147.73
MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 1002 - 6071 64.35
MEEKS BUILDING CENTER PUMPS SMALL TOOLS 1002 - 6073 16.40
MEEKS BUILDING CENTER ELECTRICAL SHOP BUILDINGS 1003 - 6041 4.08
MEEKS BUILDING CENTER HEAVY MAINT BUILDINGS 1004 - 6041 68.87
MEEKS BUILDING CENTER DIAMOND VLY RNCH GROUNDS & MNTC 1028 - 6042 239.26
MEEKS BUILDING CENTER INFORMATION SYS OFFICE SUPPLIES 1037 - 4820 17.91
MEEKS BUILDING CENTER • UNDERGROUND REP PIPE/CVRS /MHLS 2001 - 6052 92.97
MEEKS BUILDING CENTER PUMPS WELLS 2002 - 6050 478.44
MEEKS BUILDING CENTER PUMPS SHOP SUPPLIES 2002 - 6071 64.34
MEEKS BUILDING CENTER PUMPS SMALL TOOLS 2002 - 6073 16.39
MEEKS BUILDING CENTER INFORMATION SYS OFFICE SUPPLIES 2037 - 4820 17.91
Check Total: 1.581.00 AP-00081762 MW
MIRAIDA SOLUTIONS ADMINISTRATION SUPPLIES 1021 - 6520 562.50
0
MIRANDA SOLUTIONS ADMINISTRATION SUPPLIES 2021 - 6520 562.50
Check Total: 1.125,00 AP- 00081763 MW
MONTGOMERY, SEAN GEN & ADMIN UB SUSPENSE 1000 - 2002 13,198.40
MONTGOMERY, SEAN FINANCE INTEREST EXPENSE 1039 - 6710 560.93
MONTGOMERY, SEAN GEN & ADMIN UB SUSPENSE 2000 - 2002 3,911.60
MONTGOMERY, SEAN GEN & ADMIN METER SALE 2000 - 3545 286.00
MONTGOMERY, SEAN FINANCE INTEREST EXPENSE 2039 - 6710 178.41
Check Total: 18.135.34 AP-00081764 MW
MOTEL 6 PUMPS STANDBY ACCOMODA 1002 - 6083 58.98
MOTEL 6 PUMPS STANDBY ACCOMODA 2002 - 6083 58.98
Check Total: 117.96 AP- 00081765 MW
MSC INDUSTRIAL SUPPLY CO PUMPS PUMP STATIONS 1002 - 6051 60.48
Check Total: 60.48 AP- 00081766 MW
NELS TAHOE HARDWARE PUMPS PUMP STATIONS 1002 - 6051 2.76
NELS TAHOE HARDWARE HEAVY MAINT SECONDARY EQUIP 1004 - 6022 2.97
NELS TAHOE HARDWARE EQUIPMENT REP AUTOMOTIVE 1005 - 6011 7.00
User: LAVERNE
Report: OH_PMT_CLAIMS_BK
Page: 7 Current Date: 03/08/2012
Current Time: 10:07:08
PAYMgNT OF CLAIMS
Vendor Name Department / Proj j1ame Description Acet# 1 Proj Code
NELS TAHOE HARDWARE EQUIPMENT REPAIR AUTOMOTIVE 2005 - 6011
A1nourtt Check Num IYPQ
7.00
Check Total: 19.73 AP-00081767 MW
NEVADA GENERATOR SYSTEMS INC EQUIPMENT REP SFTWR GEN TSTG 1005 - 8150 197.50
Check Total: 197.50 AP- 00081768 MW
OLIN CORPORATION OPERATIONS HYPOCHLORITE 1006 - 4755 3,831.54
Check Total: 3.831.54 AP- 00081769 MW
ONTRAC LABORATORY POSTAGE EXPENSES 1007 - 4810 24.05
ONTRAC LABORATORY POSTAGE EXPENSES 2007 - 4810 14.97
ONTRAC ENGINEERING - WILDWOOD WATERLN WTRLNS WILDWOOD 2029 - 8263 - WILDWD 18.71
Check Total: 57.73 AP-00081770 MW
PDM STEEL PUMPS PUMP STATIONS 1002 - 6051 437.34
PDM STEEL PUMPS WELLS 2002 - 6050 138.80
Check Total: 576.14 AP-00081771 MW
POLYDYNE INC OPERATIONS POLYMER 1006 - 4720 16,059.06
Check Total: 16.059.06 AP- 00081772 MW
1
PRAIR 174 PUMPS SHOP SUPPLIES 1002 - 6071 115.65
ko
PRAXAIR 174 LABORATORY LAB SUPPLIES 1007 - 4760 82.75
PRAXAIR 174 PUMPS SHOP SUPPLIES 2002 - 6071 115.64
PRAXAIR 174 LABORATORY LAB SUPPLIES 2007 - 4760 82.75
Check Total: 396.79 AP -00081773 MW
PRIETO, ANTONIO UNDERGROUND REP TRAVEL/MEETINGS 2001 - 6200 31.08
Check Total: 31.08 AP- 00081774 MW
PURCHASE POWER GEN & ADMIN POSTAGE PPD 1000 - 0304 1,000.00
PURCHASE POWER GEN & ADMIN POSTAGE PPD 2000 - 0304 1,000.00
Check Total: 2.000.00 AP- 00081775 MW
RADIO SHACK HEAVY MAINT SHOP SUPPLIES 1004 - 6071 23.67
RED WING SHOE STORE
RED WING SHOE STORE
RED WING SHOE STORE
RED WING SHOE STORE
OPERATIONS
ENGINEERING
CUSTOMER SERVICE
UNDERGROUND REP
Check Total: 2187 AP- 00081776 MW
SAFETY /EQUIP /PHY 1006 - 6075 540.37
SAFETY/EQUIP /PHY 1029 - 6075 109.91
SAFETY /EQUIP /PHY 1038 - 6075 96.17
SAFETY /EQUIP/PHY 2001 - 6075 320.55
User: LAVERNE
Page: 8 Current Dote: 03/08/2012
Report: OH_PMT_CLAIMS_BK Current Time: 10:07:08
Vendor Name
RED WING SHOE STORE
RED WING SHOE STORE
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
REDWOOD PRINTING
RENO GAZETTE - JOURNAL
RENO GAZETTE- JOURNAL
RODERICK, GLENN
SACRAMENTO BEE, THE
SACRAMENTO BEE, THE
SIERWA ENVIRONMENTAL
SIERRA FOOTHILL LABORATORY
SIERRA FOOTHILL LABORATORY
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIERRA SPRINGS
SIGNS OF TAHOE
SNAP ON TOOLS
SOUNDSTRATEGIES
Department ( ProJ Names
ENGINEERING
CUSTOMER SERVICE
PAYMENT OF CLAIMS
Quorbatlen
SAFETY/EQUIP /PHY
SAFETY/EQUIP/PHY
CUSTOMER SERVICE PRINTING
ENGINEERING - WL, BAL BIJOU WL,BAL BIJOU
ENGINEERING - WILDWOOD WATERLN WTRLNS WILDWOOD
CUSTOMER SERVICE PRINTING
ENGINEERING - WL, BAL BIJOU WL,BAL BIJOU
ENGINEERING - WILDWOOD WATERLN WTRLNS WILDWOOD
PUMPS DUES /MEMB /CERT
ENGINEERING - WL, BAL BIJOU WL,BAL BIJOU
ENGINEERING - WILDWOOD WATERLN WTRLNS WILDWOOD
LABORATORY MONITORING
LABORATORY - IND CRK RES MONT MONITORING
LABORATORY MONITORING
PUMPS
DIAMOND VLY RNCH
CUSTOMER SERVICE
CUSTOMER SERVICE
CUSTOMER SERVICE
EQUIPMENT REP
DIO
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SHOP SUPPLIES
SFTW UPGR EQ REP
CONTRACT SERVICE
Acct# / ProJ Code
2029 - 6075
2038 - 6075
Check Total:
1038 - 4920
2029 - 7098 - ECBBWL
2029 - 8263 - WILDWD
2038 - 4920
Check Total:
2029 - 7098 - ECBBWL
2029 - 8263 - WILDWD
Check Total:
2002-6250
Check Total:
2029 - 7098 - ECBBWL
2029 - 8263 - WILDWD
Check Total:
1007 - 6110
Check Total:
1007 - 6110 - INDIAN
1007 - 6110
1002 - 6520
1028 - 6520
1038 - 6520
2038 - 6520
2038 - 6071
1005 -8152
1027 - 4405
Check Total:
Check Total:
Check Total:
Check Total:
Amount Check Num Imo
109.90
96.17
1.273.07 AP- 00081777 MW
128.46
639.91
639.91
128.45
1.536.73 AP -00081778 MW
94.93
94.92
189.85 AP- 00081779 MW
90.00
90.00 AP- 00081780 MW
569.64
569.64
1.139.28 • P- 00081781 MW
372.00
37200 AP- 00081782 MW
195.00
49.00
244.00 AP-00081783 MW
5.66
5.66
2.91
2.91
17.14 AP-00081784 MW
26.94
26.94 AP- 00081785 MW
3,112.90
3.112.90 AP- 00081786 MW
49.00
User: LAVERNE
Report: OH_PMT_CLAIMS_BK
Page: 9
Current Date: 03/08/2012
Current Time: 10:07:08
Vendor Name
SOUNDSTRATEGIES
SOUTH TAHOE REFUSE
SOUTH TAHOE REFUSE
SOUTH TAHOE REFUSE
SOUTHWEST GAS
SOUTHWEST GAS
STATE DEPT OF CONSERVATION
STOP LOSS INSURANCE SERVICES
SUNGARD PUBLIC SECTOR INC.
SUNGARD PUBLIC SECTOR INC.
TAHOE BASIN CONTAINER SERVICE
TAHOE BLUEPRINT
TAHOE BLUEPRINT
TAHOE MOUNTAIN NEWS
TAHOE MOUNTAIN NEWS
TAHOE PARADISE CHEVRON
TAHOE TRADING POST
TAHOE TRADING POST
TAHOE TRADING POST
TAHOE TRADING POST
TAHOE TRADING POST
PAYMENT OF CLAIMS
QuadnisniamIliamt
DIO
GEN & ADMIN
GEN & ADMIN
PUMPS
GEN & ADMIN
GEN & ADMIN
DIAMOND VLY RNCH
SELF FUNDED INS
INFORMATION SYS
INFORMATION SYS
GEN & ADMIN
ENGINEERING - WL, BAL BIJOU
ENGINEERING - WILDWOOD WATERLN
DIO - PR EXP- EXTERNAL
DIO - PR EXP- EXTERNAL
UNDERGROUND REP
UNDERGROUND REP
HEAVY MAINT
EQUIPMENT REP
UNDERGROUND REP
EQUIPMENT REPAIR
flualitian
CONTRACT SERVICE
REFUSE DISPOSAL
REFUSE DISPOSAL
PUMP STATIONS
NATURAL GAS
NATURAL GAS
REGLTRY OP PRMTS
EXCESS INSURANCE
TRAVEL/MEETINGS
TRAVEL/MEETINGS
REFUSE DISPOSAL
WL,BAL BIJOU
WTRLNS WILDWOOD
PUB RELATIONS
PUB RELATIONS
DIESEL
SAFETY /EQUIP /PHY
SAFETY /EQUIP /PHY
SAFETY /EQUIP /PHY
SAFETY /EQUIP /PHY
SAFETY /EQUIP /PHY
Acct# / Pro,/ Code
2027 - 4405
1000 - 6370
2000 - 6370
2002 - 6051
1000 - 6350
2000 - 6350
1028 - 6650
3000 - 6744
1037 - 6200
2037 - 6200
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Amount Check Num Iy t
49.00
96.00 AP- 00081787 MW
2,678.00
107.12
24.60
_2i9222 AP- 00081788 MW
10,387.48
730.56
11,118.04 AP- 00081789 MW
2,590.00
2,590.00 AP- 00081790 MW
34,613.42
34.613.42 AP- 00081791 MW
60.00
60.00
120.00 AP-00081792 MW
1000 - 6370 10,823.50
Check Total: 10.823,50 AP- 00081793 MW
2029 - 7098 - ECBBWL 1,754.13
2029 - 8263 - WILDWD 3,062.26
Check Total: 4.816.39 AP -00081794 MW
162.50
162.50
1027 - 6620 - PREEXT
2027 - 6620 - PREEXT
Check Total:
2001-4620
1001 - 6075
1004 - 6075
1005 - 6075
2001 - 6075
2005 - 6075
Check Total:
325.00 AP- 00081795 MW
87.95
87.95 AP- 00081796 MW
311.40
109.91
54.96
109.91
54.95
User: LAVERNE Page: 10
Report: OH_PMT CLAIMS_BK
Current Date: 03/08/2012
Current Time: 10:07:08
Vendor Name
TAHOE VALLEY ELECTRIC SUPPLY
THOMAS HAEN CO INC
TREBOTICH, DELORES L
TRPA
TRUE CAPACITY LLC
TRUE CAPACITY LLC
U S FOREST SERVICE
UNITyD MICRO DATA INC
UNIT MICRO DATA INC
UNIVERSAL HEALTH NETWORK
WAXIE SANITARY SUPPLY
WEDCO INC
WEDCO INC
WEDCO INC
WEDCO INC
WISE CONSULTING & TRAINING
WOODFORDS INN
Department / Proj Name
ELECTRICAL SHOP
PAYMENT OF CLAIMS
Description
BUILDINGS
DIAMOND VLY RNCH - DVR HOUSE RENOV1RANCH HS REMOD
CUSTOMER SERVICE - WTR CONS PROG WTR CONS EXPENSE
ENGINEERING - CC/BK SWR REPAIR SWR REP CC/BKFLD
HUMAN RESOURCES CONTRACT SERVICE
HUMAN RESOURCES CONTRACT SERVICE
GEN & ADMIN UB SUSPENSE
INFORMATION SYS SERVICE CONTRACT
INFORMATION SYS SERVICE CONTRACT
SELF FUNDED INS PPO FEE
GEN & ADMIN JANIT /SUPPLY INV
ELECTRICAL SHOP BUILDINGS
ELECTRICAL SHOP SHOP SUPPLIES
ELECTRICAL SHOP WELLS
ELECTRICAL SHOP PUMP STATIONS
ENGINEERING - FILTER ASSMNT REHAB FLTR 5 &6
GEN & ADMIN LAB MONITORING
Acct# / Proj Code
1003 -6041
Check Total:
Check Total:
1028 - 8130 - DVRENO
Check Total:
2038 - 6660 - WCPROG
Check Total:
1029 - 7096 - CCBKRP
Check Total:
1022 - 4405
2022 - 4405
1000 - 2002
1037 - 6030
2037 - 6030
3000 - 6742
1000 - 0422
1003 -6041
1003 - 6071
2003 - 8050
2003 - 6051
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
Check Total:
1029 - 8066 - FILTER
Check Total:
2000 - 3541
Check Total:
Amount Check Num Ina
641.13 AP-00081797 MW
2.88
2.88 AP- 00081798 MW
14,780.00
14.780.00 AP- 00081799 MW
200.00
200.00 AP- 00081800 MW
135.00
135.00 AP-00081695 MW
492.50
492.50
985.00 AP- 00081801 MW
26,931.40
26.93149 AP- 00081802 MW
110.00
110.00
220,00 AP- 00081803 MW
403.65
403.65 AP- 00081804 MW
239.72
239.72 AP-00081805 MW
209.40
240.58
176.04
794.18
1.420.20 AP-00081806 MW
2,144.00
2.144.00 AP-00081807 MW
25.00
25.00 AP- 00081808 MW
User: LAVERNE Page: 11
Report: OH_PMT_CLAIMS_BK
Current Date: 03/08/2012
Current Time: 10:07:08
Vendor None
PAl(M4NT OF CLAIMS
Department / ProJ Name De5criptioR
Acct# / ProJ Code Amount Check Num Iyp
Grand Total:
631,162.37 1
User: LAVERNE
Report: OH_PMT_CLAIMS_BK
Page: 12 Current Date: 03/08/2012
Current Time: 10:07:08
Vendor
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
WESTERN NEVADA SUPPLY
Payment of Claims Aii can Express EFT
GEN & ADMIN - BOXES/LIDS/INV
GEN & ADMIN - METERS,ETC INV
GEN & ADMIN - METERS,ETC INV
GEN & ADMIN - METERS,ETC INV
CUSTOMER SERVICE - WATER METERS/PAR
GEN & ADMIN - REPAIR CLMP INV
GEN & ADMIN - REPAIR CLMP INV
GEN & ADMIN - SADDLES INV
UNDERGROUND REP - PIPE /CVRS/MHLS
HEAVY MAINT - SHOP SUPPLIES
HEAVY MAINT - SECONDARY EQUIP
OH_PAY CLAIMS_AE - OH Payment of Claims AmerEx <1.00>
LAVERNE - LaVerne Eddy
Acct#/Proj Code
2000 - 0403
2000 - 0402
2000 - 0402
2000 - 0402
2038 - 6045
2000 - 0406
2000 - 0406
2000 - 0407
2001 - 6052
1004 - 6071
1004 - 6022
Report Total:
Amount
Inv#: 15132260- 505.02
Inv#: 15137005 4,363.88
Inv#: 15137005- 1,810.20
Inv#: 15142337 2,296.84
Inv#: 15142337- 2,137.49
Inv#: 15145544 4,717.62
Inv#: 15153231 2,337.80
Inv#: 15155176 4,445.98
Inv#: 35099361 1,004.29
Inv#: 35142721 21.12
Inv#: 35155023 144.14
23,784.38
03/08/2012
11:14:23
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Civet Drive • South Lake Tahoe. CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www stpud us
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Tim Bledsoe, Customer Service Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Liability Claim against STPUD received from Theodore and
Janice Omellas
REQUESTED BOARD ACTION: Reject Claim
DISCUSSION: Pursuant to Section 54956.9(b) of the California Government Code,
Closed Session may be held for a conference with legal counsel.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES ,2U NO
CHIEF FINANCIAL OFFICER: YES
NO
-115-
South Tahoe
Public Utility District
General Manager,
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150 -7401
Phone 530 544-6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Conference with Labor Negotiators
REQUESTED BOARD ACTION: Direct negotiators
DISCUSSION: Pursuant to Section 54957(a) of the California Government Code/
Conference with Labor Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer
Employee Organization: Management Unit
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: p CATEGORY: General
GENERAL MANAGER: YES RV NO
CHIEF FINANCIAL OFFICER: YES (2 NO
-117-
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544 -6474 • Fax 530 541 -0614 • www.stpud.us
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: Richard Solbrig, General Manager
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Conference with Labor Negotiators
REQUESTED BOARD ACTION: Direct negotiators
DISCUSSION: Pursuant to Section 54957(a) of the California Government Code/
Conference with Labor Negotiators - Present During This Closed Session Will Be:
Agency Negotiators: Austris Rungis /IEDA, Richard Solbrig /General Manager,
Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer,
Employee Organization: Stationary Engineers, Local 39
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES I NO
CHIEF FINANCIAL OFFICER: YES NO
-119-
CATEGORY: General
South Tahoe
Public Utility District
General Manager
Richard H. Solbrig
Directors
Chris Cefalu
James R. Jones
Randy Vogelgesang
Kelly Sheehan
Eric Schafer
1275 Meadow Cast Dries • South Lake Tahoe • CA 96150 -7401
Phone 530 544 -6474 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 13d
TO: Board of Directors
FROM: Nancy Hussmann, Human Resources Director
MEETING DATE: March 15, 2012
ITEM - PROJECT NAME: Public Employee Evaluation - General Manager
REQUESTED BOARD ACTION: Begin Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position.
Unrepresented Employee Position: General Manager
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT REMAINING:
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES k l NO
CHIEF FINANCIAL OFFICER: YES
NO
-121-