Loading...
04-19-12• • SOUTH TAHOE PUBLIC UTILITY DISTRICT Richard Solbri., General Mana•er Eric W. Schafer, President Chris Cefalu, Director BOARD MEMBERS Paul Sciuto, Assistant General Mana•er James R. Jones, Vice President Randy Vo, elvesan9, Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 19, 2012 MINUTES Kelly Sheehan, Director The Board of Directors of the South Tahoe Public Utility District met in a regular session, April 19, 2012, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. BOARD OF DIRECTORS: President Schafer, Directors Jones, Vogelgesang, Sheehan. Director Cefalu was absent. STAFF: Solbrig, Sharp, Hughes, Cocking, Hussmann, Thiel, Bledsoe, P. Lavallee, Attorney Kvistad ROLL CALL Moved Jones / Second Vogelgesang /Cefalu Absent / Passed CONSENT CALENDAR to approve the Consent Calendar as submitted: a. Temporary Help for Information Systems Department and Customer Service Department - Approved Contract with Substitute Personnel or Blue Ribbon for a temporary Special Projects Technician, in the estimated amount of $24,400; b. Temporary Water Efficiency Technician - Approved contract with Substitute Personnel or Blue Ribbon for one temporary employee, in the amount of $16,468 (this position is funded by Proposition 50 grant proceeds); c. Purchase 3/4 Ton Pickup Truck: Underground Repair Sewer - Authorized purchase of one 3/4 ton pickup truck from the State of California competitively bid contract, in the amount of $25,483.23 (includes tax and delivery); REGULAR BOARD MEETING MINUTES - APRIL 19, 2012 PAGE - 2 d. Wildwood Waterline Replacement and Bal Bijou Waterline CONSENT CALENDAR Replacement Project - Approved amendments to existing (continued) Task Order No. 1 for design with Kennedy Jenks Consultants, in the amount not to exceed $6,700; e. 2011 Cathodic Protection Improvement Project - (1) Approved the Project Closeout Agreement and Release of Claims for Exaro Technologies Corporation; and (2) Authorized staff to file a Notice of Completion with the El Dorado County Clerk; f. Employee Assistance Program Renewal - Authorized execution of contract renewal with CSAC -EIA MHN, effective July 1, 2012, in the amount of $3,395 per year; g. ACWA (Association of California Water Agencies) Health Benefits Merger - Adopted Resolution No. 2907 -12 agreeing to join ACWA's Health Benefits Authority with ACWA Joint Powers Insurance Authority; h. Approved Regular Board Meeting Minutes: April 5, 2012. ITEMS FOR BOARD ACTION This recoating project includes the removal of existing coating PUBLIC HEARING: and recoating of the interiors of Christmas Valley and Cold Creek 2012 WATER TANK tanks, and the surface preparation and recoating of the exterior RECOATING PROJECT of Cold Creek tank. Bid alternatives may include the interior coat- ing at Gardner 2 tank, and exterior preparation and recoating at Christmas Valley and Gardner 2 tanks. As provided by Resolution No. 2904 -12, staff recommended that this capital project be deemed "substantially complex" meriting a retention of 10% of the total contract amount based on the following: • The project is subject to the conditions described in the criteria (d) and (e) in that the Lake Tahoe Basin is a unique area with high environmental sensitivity and special elevated regulatory require- ments from other regulatory agencies. The contractor's access to the tanks, use of the staging area, tank cleaning and the actual coatings work will require a higher degree of care and implement - tation of best management practices; • The project is further subject to the condition described in criteria (f) in that the construction schedule is a significant concern because of the limited construction season (May 1 - October 15) within the Lake Tahoe Basin, and the associated temperature requirements for the coating work. Accordingly, the project must be timely completed without the benefit of a time extension. • • c REGULAR BOARD MEETING MINUTES - APRIL 19, 2012 PAGE - 3 President Schafer opened the Public Hearing at 2:05 p.m. to receive public comments on the proposed designation. No public comments were received and the Public Hearing was closed at 2:05 p.m. Moved Jones / Second Sheehan / Cefalu Absent / Passed to find pursuant to the facts described above, the project is substantially complex and requires a 10% retention limit; and authorized staff to advertise for construction bids. Repairs to the facilities could not be made due to the difficulties encountered in obtaining permits from regulatory agencies, Lahontan and the Army Corp of Engineers. Since the window of opportunity to work in the river has passed, actions requiring exception from the Public Contract Code's competitive bidding requirement are no longer necessary. Staff will continue to pursue the necessary permits, bid the project in accordance with public bidding procedures, and complete the work during the summer. The contract with Thomas Haen Company will be terminated at the May 3 Board meeting after costs for work performed to date are finalized. Moved Vogelgesang / Second Jones / Cefalu Absent / Passed to terminate emergency action declared on January 5, 2012. Moved Schafer / Second Vogelgesang / Cefalu Absent / Passed to approve payment in the amount of $693,259.87. President Schafer: The tally of Proposition 218 protests received to date is as follows: • 1,038 valid protests (6% of District customers) • 93 invalid protests More customers are responding than in the past due to the revised form that was developed to make registering a protest easier. The deadline for protests is May 17, at 2:00 p.m. Director Jones gave a breakdown of cost sharing allocations the District will receive from the diversion of property taxes. A higher percentage will be returned to the District's service area than in past years. District Information Officer: Dennis Cocking reported on two items: 1) A bill was filed with the House of Representatives, that if passed, would provide immunity to MtBE polluters (HR 4345 Domestic Fuels Act). The District, along with ACWA and CASA, have sent letters urging revision of the bill so as not to place the nation's drinking water at risk. PUBLIC HEARING: 2012 WATER TANK RECOATING PROJECT (continued) UPPER TRUCKEE RIVER SEWER LINE PROTECTION PROJECT PAYMENT OF CLAIMS BOARD MEMBER REPORT EL DORADO COUNTY WATER AGENCY REPORT • REGULAR BOARD MEETING MINUTES - APRIL 19, 2012 PAGE - 4 2) Congressman McClintock sent a letter to the Army Corp of STAFF REPORTS Engineers on the District's behalf concerning the Corp's inability (continued) to work with the District to obtain necessary permits to address the emergency work needed to protect the sewer line in the Upper Truckee River. 2:30 P.M. ADJOURNMENT TO CLOSED SESSION ACTION / REPORT ON ITEM DISCUSSED DURING CLOSED SESSION a. Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators Present for this Closed Session: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director, Paul Hughes /Chief Financial Officer Employee Organization: Management Unit No reportable Board action was taken. b. Pursuant to Government Code Section 54957(a) /Conference with Labor Negotiators Agency Negotiators Present for this Closed Session: Richard Solbrig /General Manager, Nancy Hussmann /Human Resources Director, • Paul Hughes /Chief Financial Officer Employee Organization: Stationary Engineers No reportable Board action was taken. 3:15 P.M. © ATTEST: .411 Kathy Sh•j •, Clerk of t - Board RECONVENED TO OPEN SESSION AND MEETING ADJOURNMENT Eric W. Schafer, oar resident South Tahoe Public U ility District South Tahoe Public Utility District DATE: 1''t ' t Ci ' 1 L BOARD OF DIRECTORS MEETING GUEST SIGN -IN SHEET IN ACCORDANCE WITH THE BROWN ACT: COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY, AND IS NOT A PRECONDITION FOR ATTENDANCE.