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04-16-92MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 16, 1992 The Board of Directors of the South Tahoe Public Utility District met in a regular session April 16, 1992, 4:00 PM, city Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Pierini, Directors Onysko Wallace, Mosbacher, Mason ROLL CALL STAFF: Baer, Solbrig, Garton, Mamath, Gilbert, Powers, Hoggatt, Hydrick, Rudokas, Swain, Trella, Twomey, Johnson, Attorney Sare GUESTS: Brian Taylor/Tahoe Daily Tribune, Keith Klein/City Council, Bob Hedley/ Better Homes Realty, Tim Pemberton and Tom Abdoo/River Ranch Development, Dena Schwarte, Rob Anderson, Rick Myers, Doborah Myers, Nancy Marchini, Jan Condon, Robert Hoffman, Ron Turner Bob Hedley/Better Homes Realty stated his reasons for requesting the partial transfer of 3 sewer units (3 of 7 units) from 606 Glorene to 423 Christie. He said the Glorene property had been con- verted to a single family residence. REQUEST TO APPEAR BEFORE BOARD Moved Mason/Second Wallace/Passed Unanimously to grant relief from Ord- inance No. 403 to allow a partial transfer of 3 sewer units from 606 Glorene to 423 Christie. None. COMMENTS FROM THE AUDIENCE Shop Steward: No Report. Margo Osti - Sierra Summit Meetinq Ms. Osti was delayed. Chairman Pierini stated he would hear her report upon her arrival. Director Mosbacher requested Consent Items 3 and 4 be brought forward for discussion; Director Onysko requested Consent Item 5 be renumbered to Agenda Item XIII. CORRECTIONS TO AGENDA OR CONSENT CALENDAR ST055114 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 PAGE - 2 Moved Mosbacher/Second Mason/Passed Unanimously to approve Consent Calendar as amended: CONSENT CALENDAR l) Approved Regular Board Meeting Minutes of 3/19/92 and 4/2/92 and Special Board Meeting Minutes of 4/2/92. 2) Authorized staff to advertise for bids to replace water lines in the Sky Meadows Court area. CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION Mary Rudokas responded to questions from Board members about the testing techniques and the approach to be taken for the I/I tests. She said the peaking factor is the key to the tests. Director Pierini questioned the assoc- iated costs and if they could be passed on to the F.L.L. residents. FALLEN LEAF LAKE FLOW MEASURE- MENTS: SYSTECH ENGINEERING SVS. (Consent Item 3) Moved Onysko/Second Mason/Passed Unanimously to approve Systech Engineer- ing Task Order No. 1 in an amount not to exceed $47,500. Director Wallace asked for and re- ceived assurance that the proposed hardware purchase was compatible with present equipment. COMPUTER HARDWARE FOR AUTO CAD (Consent Item 4) Moved Onysko/Second Mason/Passed Unanimously to authorize purchase of recommended hardware for an amount not to exceed $14,800.36. ITEMS FOR BOARD ACTION Presented by Attorney Sare who ex- plained the proposed modifications to the Agreement and the various clauses within the Agreement modifications af- fecting 440 acres in Alpine County for the River Ranch Development. Sare recommended adopting the modifications to the Agreement. DRESSLER ON-FARM IRRIGATION AGREEMENT: ALPINE COUNTY Director Onysko questioned what net loss of acreage for the disposal of effluent would the District experience under the modifications to the Agreement. Sare ST055115 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 PAGE - 3 responded, saying the property to be relieved under the modifications did not, presently, receive effluent. Onysko noted that this might be due to the present drought conditions. Sare said the maximum amount allowed under the Dressler Agreement was 2,000 acre ft. per year which the remaining land could accommodate. Discussion ensued regarding this concern. DRESSLER ON-FARM IRRIGATION AGREEMENT: ALPINE COUNTY (continued) Attorney Pemberton, representing the River Ranch Development, elaborated on the presentation made by Attorney Sare, explaining the advantages to the District contained in the modifications, (one being control of the Fredericksburg Ditch) but said the District would be losing approximately 100 acres/net of land for effluent disposal purposes. A large aerial map was used by Sare to clarify the location of the lands in question. Chairman Pierini questioned the 100' set-back restriction on the property held by the District. Jan Condon/Western Title explained the need to "clean-up" the legal descrip- tions in the original Dressler Agree- ment. Attorney Sare noted the modifications included provisions for the District to be excluded from improvement taxes gen- erated by the development which included County assessments for fire protection, road improvements & maintenance, snow removal, etc. Director Onysko opposed the modifica- tions because he had not had an opp- ortunity to visit the site and was concerned about the establishment of the value of the District's holdings within the development area. Sare noted the District was not trading lands as we did not own any of the Dressler holdings; we have an easement which enables the District to either traverse or place reclaimed water on the land. He asked for a commitment from Attorney Pemberton to have a legal description for the "lands East of the Carson River" that are ST055116 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 related to the project (River Ranch Development (meets and bounds/legal descriptions). Attorney Pemberton affirmed this request and said the work would be done by Ron Turner. PAGE - 4 DRESSLER ON-FARM IRRIGATION AGREEMENT: ALPINE COUNTY (continued) Moved Onysko to table this item to the next meetinq. Motion died for lack of a Second. Moved Wallace/Second Mosbacher/Onysko Voted No/Passed to A) Accept Agreement Modification; B) Authorize execution of Quitclaim Deed; C) Accept Grant Deed to property (with a change of the 100' set-back restriction to 50' set-back); D) A verified legal description will be provided by the proponent to include all lands which relate to this project, East of the West Fork of the Carson River. 6:02 PM MEETING BREAK 6:15 PM Presented by Mary Rudokas who stated she had reviewed the contracts in Alpine County and the related District obligations in reference to an export tunnel into Douglas County. She reported the District was obligated to deliver a minimum of 2.4 million gallons a day to Harvey Place for the next 12 years. Rudokas recommended not proceeding with this alternative due to the legal agreements between the District and Alpine County which has 12 years remaining under the agreements. MEETING RESUMED EXPORT SYSTEM ALTERNATIVE: EFFLUENT DISPOSAL IN DOUGLAS CO. The Board directed staff to contact other public service agencies to in- vestigate alternative usage of re- claimed wastewater and disposal sites in Douglas County, Nevada. The information gathered is to be passed on to the Consultant to be included in their final report. No Board Action. Chairman Pierini recognized Margo Osti in the audience who had been delayed in her arrival to speak to the Board about the Sierra Summit Conference she COMMENTS FROM THE AUDIENCE (continued) ST055117 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 PAGE - 5 had attended in Placerville. Her im- COMMRNTS FROM THE AUDIENCE pression was a governmental entity (continued) would be formed from these Summit meetings; if we became involved we might be able to help steer it. She is hope- ful the City will take a very pro-active involvement and help steer the activities. Director Mosbacher, who had attended the 4/15/92 Sierra Summit Conference in Bishop, described the meeting format, those who had attended, and the common thread of concerns addressed. She elaborated on her discussion with Mr. Wheeler/California Secretary of Resources Agency, regarding the Sierra Summit MOU. She asked Mr. Wheeler if he would be willing to come to one of our Board meetings or perhaps a joint meeting with the City. The majority of Board members felt the Sierra Summit Conference concepts were another layer of non-elected government and thought it was a bad idea. ITEMS FOR BOARD ACTION (continued) Presented by Diane Gilbert who reviewed WATER SHORTAGE AND DROUGHT the changes made at the direction of RESPONSE ORDINANCE NO. 443 Board members and indicated staff dis- agreed with one change: the change in homeowner watering hours from 8:00 PM to 6:00 PM due to large water demands during the 6:00 - 8:00 PM time period. Moved Onysko/Second Wallace/Passed Unanimously to enact Ordinance No. 443/Superseding Ordinance No. 423 in its entirety, Establishing Water Shortage and Drought Response Standards. Presented by Jim Hoggatt who reviewed the bids received for the project. He explained 2 bids were received and both had irregularities which were reviewed by legal counsel. He recom- mended awarding the bid to the low bidder, Beylick for the sum of $170,000. AL TAHOE WELL REPLACEMENT Moved Onysko/Second Mason/Passed Unanimously to waive the irregularities in the low bid and award the bid to low bidder, Beylick in the amount of $170,000. ST055118 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 Presented by Steve Onysko/Operations Committee, who summarized two opposite positions for Board consideration, giving pros and cons of District support of staff who invent something on District time. Attorney Sare reviewed the legal ram- ifications in developing a policy. It was the consensus of the Board to request policies from 4 other places (2 public & 2 private industries) for Board review, but staff was not to spend a large amount of time obtaining these documents. PAGE - 6 POLICY ON STAFF INVENTIONS No Board Action... Finance officer Garton asked for Board direction in pursuing this concept and suggested postponing it for one year to allow staff the time to investigate it more thoroughly. Moved Onysko/Second Mosbacher/Pierin~ Voted No/Passed to table this item. Attorney Sare advised this Bill could be ,,resurrected" by the Legislature in a closed-door session. Finance officer Garton commented on the impacts to District sewer rates if this Assembly Bill or a similar Bill was passed by the Legislation. Board members preferred to wait to enact an Ordinance until such time as an actual Bill was passed. EMERGENCY WATER AVAILABILITY FEE SEWER REVENUE ORDINANCE: EFFECTS OF AB 3214 No Board Action.... Moved Wallace/Second Mason/Onysko Abstained/Passed to authorize payment in the amount of $440,233.65 Director Mason suggested the Board Policy Committee should meet soon. Director Mosbacher commented on two items: 1) She suggested the District send a complimentary letter under chairman Pierini's signature to Supply-1 for their low-flow toilet ads and an additional letter to Meeks, admonish- PAYMENT OF CLAIMS BOARD MEMBER COMMITTEE REPORTS BOARD MRMBER REPORTS ST055119 REGULAR BOARD MEETING MINUTES - APRIL 16, 1992 lng them for consistently trying to pawn-off their high-water-use toilets with no mention of low-flow fixtures in their ads. BOARD MEMBER REPORTS (continued) 2) She objected to the new schedule for the Board agenda distribution. Manager: Manager Baer reported on four items and the past meetings: STAFF REPORTS 1) Bijou Golf Course Well; 2) Fantasy Inn plans received - he recommended forming a Board committee to be selected by Director Onysko; 3) Union Negotiations - asked for a 5/7/92 or 5/4/92 Executive Session; 4) CASA Workers' Comp Insurance committee has approved our application to join CSRMA. Past Meetinqs/Event~ 4/08/92 - League Review/Plant Conversion Mitigation Measures 4/15/92 - Congressman Doolittle Town Meeting/Staff Presentation Public Information Officer Diane Gilbert reported on three items: 1) Forest Inn is going to retrofit 175 low-flow toilets. This will enable the District to monitor for metered water data; 2) Invited the Board to attend the Business/Environment Fair at Harrah's Convention Center where the District will have a display; 3) She said she would also be par- ticipating in Earth-Day at the College on April 25, from 10:00 AM - 4:00 PM. Attorney: Attorney Sare reported on two items: 1) He had sent the Martin Brothers @ Tahoe Valley Camp Ground a will-serve letter and it now appears all 90 sewer units have been taken back; 2) He had tracked-down the State Parks Sewer Unit letter he had sent re capacity at Emerald Bay State Park and had discovered whose desk it was on for follow-up. PAGE ST055120 REGULAR BOARD MEETING MINUTES - APRIL 16 1992 PAGE - 8 4/22/92 - 5:00 PM - Business/Environ- ment Fair @ Harrah's 4/29/92 - 9:00 AM - EDWPA Day in Sac. 5/04/92 - 3:00 PM - Alpine County Com- mission @ Markleeville 7:30 PM - Public Hearing/ 1992/93 F.Y. Budgets 5/05/92 - 5:15 PM - Barton Hospital Staff & Giardia Concerns 5/07/92 - 4:00 PM - Regular Board Mtg. 4:30 PM - Public Hearing/ 1992/93 F.Y. Budgets NOTICE OF FUTURE MEETINGS ITEMS FOR BOARD ACTION (continued) Moved Mason/Second Mosbacher/Passe8 Unanimously to Adopt Resolution No. 2560 and Enact Ordinance No. 442. MANAGEMENT SALARY ADJUSTMENTS (Consent Item 5) 8:29 PM ADJOURNMENT LOU PIERINI, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT A. MAMAT , CL~RK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST055121 Date: BOARD MEETING GUEST SIGN-IN SHEET: (please print) PHONE NUI,IBER: ADDRESS, NOTE: COMPLETION OF THE ABOVE INFOR~ATION IS VOLUNTARY AND NOT A PRECONDTTION ~'OR ATT~.NDANCE. ST055122