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09-19-91MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 19, 1991 The Board of Directors of the South Tahoe Public Utility District met in a regular session, September 19, 1991, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Sinclair, Director Onysko, Pierini, Mosbacher, Mason ROLL CALL STAFF: Baer, Solbrig, Mamath, B. Eppler, Schroeder, Swain, L. Brown, Schrempp, Rieger, Gilbert, Trella, Hydrick, Bird, Hoggatt, Knight, Johnson, Attorney Sare GUESTS: Brian Taylor/Tahoe Daily Tribune, Keith Klein/City Council, Tom Fay, Tim Oliver & Keith Gottschalk/City of So. Lake Tahoe, Duane Wallace, Marjorie Springmeyer, Karen Suchomel, Richard J. Johnson/Hydro-Search, Inc. Pamela Falk, representing the Skylark Mobile Home Park did not appear. Bob Eppler explained her request to the Board. REQUEST TO APPEAR BEFORE BOARD The Shop Steward reported there was a new Union representative, Paul Hillesheim. COMMENTS FROM AUDIENCE Manager Baer asked that Action Item No. 5/Gardner Mountain Intertie Change Order be deferred. Director Mosbacher requested Consent Item No. 1 be brought forward for correction. CORRECTIONS TO AGENDA OR CONSENT CALENDAR Moved Mason/Second Mosbacher/Passed Unanimously to approve corrections to Agenda and Consent Calendar. ST055281 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 2 1) Director Mosbacher made a correc- tions to the August 1, 1991 Public Hearing minutes regarding the Board members in attendance. CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION Moved Mosbacher/Second Pierini/Passed Unanimously to approve the August 1, 1991 Public Hearing Minutes, as cor- rected. Moved Mosbacher/Second Pierini/ Passed Unanimously to approve the Consent Calendar as amended: CONSENT CALENDAR 2) Authorized installation of cath- odic protection systems for 5 water tanks by Cathodic Protection Services in an amount not to exceed $24,368; 3) Accepted the J.M. Cohen contract and Task Order No. 1 for lead monitoring at Luther Pass in an amount not to exceed $5,900; 4) Approved the Thomas Haen Closeout Agreement & Release of Claims and the Notice of Completion for the submer- sible pumping units & improvements for Sunset & Middle School Wells project. ITEMS FOR BOARD ACTION Presented by Mary Rudokas who reviewed the proposed letter and the testimony she had made at the Redevelopment Agency meeting. She stated she outlined the District's concerns about the impacts on our utility district which were not addressed in the EIR/EIS. Keith Klein said he was aware of the Board's concerns that City staff said the District's dollar estimate of the impacts on the District were too high. Tim Oliver said the costs would be addressed during the design stage of the project ~fter the alternative had been chosen. Director Pierini said the District staff's interpretation of the CEQA process specifically required the CITY OF SOUTH LAKE TAHOE LOOP ROAD FINAL EIR/EIS ST055282 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 3 EIR/EIS to state the involved costs. The present EIR/EIS had not fulfilled this requirement. CITY OF SOUTH LAKE TAHOE LOOP ROAD FINAL EIR/EIS (continued) Further, Director Pierini stated he wanted the letter to include the Board's concerns about the cost impacts to District customers (some outside the Redevelopment Area) and the impacts on the two wells in the area. He also wanted the letter to request postponement of adoption of the EIR/EIS until these issues are resolved. Director Onysko wanted the letter to specifically say the EIR/EIS does not fulfill the CEQA requirements. Moved Pierini/Second Mosbacher/Passed Unanimously to incorporate the above concerns in the proposed letter to the City of South Lake Tahoe. Presented by Ken Schroeder who ex- plained the need for the emergency repairs and the condition of the 40 year old pipe. He recommended the declaration of a great emergency and the purchase of equipment in the amount of $40,000 for staff to make the necessary repairs. He said the District would then own the repair equipment & could use it for similar water line repairs in the future. 4 INCH WATER LINE ON HWY. 50 & PARK AVENUE: EMERGENCY REPAIRS Moved Mosbacher/Second Mason/Passed Unanimously to declare a great emergency for the repairs on the 4 inch water line at Hwy. 50 and Park Avenue. Moved Mosbacher/Second Mason/Passed Unanimously to authorize purchase of staff recommended water line repair equipment for a cost not to exceed $40,000. Presented by Ken Schroeder who ex- plained the problems encountered in the selection of a location for the building. He stated a material dis- posal site had been uncovered and disposal of this material had to be accomplished before the contractor could start work. The associated cost amounts were reviewed. MATERIAL STORAGE BUILDING ST055283 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 4 Moved Mason/Second Pierini/Passed Unanimously to approve the Lowery Change Order in the amount of $600; the Bing Material Bill in the amount of $7,930.71; and the Ebright bill in the amount of $5,574. MATERIAL STORAGE BUILDING (continued) Director Onysko left the dais due to a potential conflict of interest. HYDROLOGICAL SERVICES FOR TEST WELLS Presented by Rick Hydrick who re- viewed the interview process used by the District and the reasons for staff's and Director Mason's recommendation of the firm of Hydro-Search, Inc. Moved Mason/Second Mosbacher/Onysko Abstained/Passed to approve the con- sulting firm of Hydro-Search, Inc. to enter into negotiations for hydro- logical services for test wells. Presented by Manager Baer who ex- plained the need for the transfer. EMBASSY SUITES: 4 SEWER UNITS TRANSFER REQUEST Director Pierini said the Board was being asked to determine there would be no increase in flow & strength due to the supposition the site will be- come a parking lot. Keith Klein responded a change of the hotel or parking lot would be extremely dif- ficult at this point in time. Moved Mason/Second Pierini/Mosbacher, Onysko Voted No/Passed for the Board to grant relief September 19, 1991 and/or grant relief from no increase flow requirements & determine future secondary parcel use will be for public improvement. Presented by Bob Eppler, who ex- plained the City's request to transfer eleven (11) sewer units. BIJOU COMMUNITY PARK REST ROOM FACILITY TRANSFER (11 SEWER UNITS) Bob Eppler noted there was a "typo" on the paperwork showing an incorrect APN number. It was established the proper APN number was APN 26-050-040. Discussion followed regarding the proper APN number. Marjorie Springmeyer presented leases she had (one was a 55 year lease) to the Board for the same piece of property covering 55 acres. She felt the lease should be recorded ST055284 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 and the public should be informed as to who really owns & has the bona fide lease. Attorney Sare said he had discussed this issue with Mrs. Springmeyer and the District did not have the authority to comply with her request. Mrs. Springmeyer also asked if a lease over 35-years triggered something. PAGE - 5 BIJOU COMMUNITY PARK REST ROOM FACILITY TRANSFER (11 SEWER UNITS) (continued) Discussion followed regarding leases, deeds, use of property, right of ownership, deed restrictions, recording and verifying ownership of property, land/sewer unit ownership. Moved Onysko/Second Pierini/Passed Unanimously to table this item. Keith Klein expressed his extreme aversion to the Board's action. Manager Baer reported there was an excellent response for this position, with a total of 67 applications re- ceived. Oral interviews (in person) will be conducted on 9/26/91 and 9/27/91. The Committee will recom- mend three candidates to the Board. FINANCE OFFICER POSITION Discussion as to whether or not this position will be an "officer" of the District and serve "at the pleasure of the Board" ensued. Attorney Sare noted at the present time the District "Treasurer" (on paper) was the County's (El Dorado) Chief Financial officer. Board action would be required if the Board decided the new Chief Financial officer was going to be the Board's Treasurer and an "officer" of the District. Attorney Sare said if this position was going to be an "officer" the candidates needed to be informed of the possibility prior to hiring. Board members discussed a time, date and guidelines for the interviews be- fore the Board. It was the consensus of the Board to wait until the candidate finalists were selected before a time and date was set for Board interviews. No Board Action. ST055285 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 6 Presented by Bob Baer, who reviewed the job description, classification, and salary range and requested author- ization to advertise for this position. PERSONNEL/SAFETY/RISK ASSESSMENT OFFICER Director Onysko expressed opposition to approving the position as described. He preferred an Administrative Assistant. Director Mosbacher agreed. Hal Bird, Employee Communication Com- mittee representative, expressed support for the position of Personnel/Safety/Risk Assessment Officer. Moved Mason/Second Pierini/Onysko Voted No/Passed to: A) Approve job description; B) Set position as Management Class-6; C) Set salary range from $3,200 - 3,700/month; D) Authorize staff to advertise for position. Bob Baer presented the Personnel Policy Manual and asked for direction. PERSONNEL POLICY MANUAL Director Pierini suggested everyone read the manual and submit their comments in writing to the General Manager by October 3rd and then have a Workshop. (Date to be set at the 10/3/91 Board Meeting). No Board Action. Attorney Sare reported on current ACWA events/reports. It was the consensus of the Board to have Attorney Sare attend the Granlibakken Conference in October. ACWA REPORT No Board Action. Moved Pierini/Second Mosbacher/ Passed Unanimously to approve payment of claims in the amount of $455,398.33. PAYMENT OF CLAIMS MEETING BREAK MEETING RESUMED 6:55 PM 7:00 PM Finance: Directors Onysko & Pierini met with Management staff regarding Management Insurance. BOARD MEMBER COMMITTEE REPORTS ST055286 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 7 Water/Wastewater Operations: BOARD MEMBER COMMITTEE REPORTS Director Mason reported he had been in- (continued) volved in interviewing (for Hydrological Services). He said staff should look into the possibility of preparing an Ordinance to cover installation of meters by 1/1/92 on all new construction. Commercial Water Meters: Attorney Sare reported a rough draft of the Ordinance has been written, circulated among appropriate staff, and after their input, will re-draft and be presented on the next Agenda for the Public Hearing. Director Mosbacher reported on the following meetings she had attended: BOARD MEMBER REPORTS City Planning Meeting City Council Meeting Board of Supervisors Meeting Lahontan Meeting/Bridgeport Director Onysko asked why the Christmas Party excluded children this year. Hal Bird reported it was the consensus of a District-wide survey. Director Sinclair said he was forming an organization in town (Lake Tahoe Association for the Preservation of Property Owners and Others) to help the District & other agencies to fight any mandates (Federal, State, County) that are imposed without money to carry them out. BOARD MEMBER REPORTS Manaqer: Bob Baer reported on the Clean Water Act Reauthorization Fund (Basin-Wide Grant): 1) NTPUD Board Meeting - Their Board approved $5,000 from their operating budget to contribute to the Clean Water Act Reauthor- ization Fund; Incline Village General Improvement District Board authorized up to $13,000 for same. 2) Tahoe City PUD and Douglas County SID supported the concept, but not monetarily. 3) TTSA is not interested. 4) Both Counties (El Dorado & Douglas) support the Grant. 5) TBAG is considering assessments. 6) The TRPA Board supports the Grant. STAFF REPORTS ST055287 REGULAR BOARD MEETING MINUTES - SEPTEMBER 19, 1991 PAGE - 8 Attorney: Attorney Sare reported Attorney Weidman had wrapped up his official duties with the District, except for acting as a witness in some litigation. He still has to meet with Attorney Weidman in his Placerville office to review his files and get them trans- ported to Tahoe and indexed. STAFF REPORTS (continued) He also reported the Grant Funding (Clean Water Reauthorization) is going forward with positive support and recognition. He said the Board is to be commended for taking the initial steps to start it. 9/10/91 - TRPA Advisory Planning Commission/Loop Rd. EIR Threshold Evaluation - City of SLT Planning Commission/Loop Rd. EIR 9/12/91 - North Tahoe PUD/Clean Water Act Reauthorization - E1 Dorado County Planning Commission/Luther Pass Pump Station Storage Tank 9/13/91 - Lahontan RWQCB-Bridgeport/ Luther Pass Pump Station ACL Extension - City of SLT Assessment Center/ Redevelopment Manager Recruit- ment Interviews 9/16/91 - Fallen Leaf Lake Community Reps/Sewer System Flows - Summer, 1991 PAST MEETINGS 9/25/91 - 8:30 AM, TRPA-Finance NOTICE OF FUTURE MEETINGS Committee/Clean Water Act Reauthorization 9/26/91 - 1:00 PM, TRPA Board Meeting Clean Water Act Reauthorization 10/3/91 - 4:00 PM, Regular Board Meeting 10/4/91 - 10:00 AM, EDWPA, @ SLT Council Chambers 7:26 PM ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9(b)(1)/Discussion of significant exposure to litigation/Cross Connection Inspections None ACTION ON ITEMS DISCUSSED IN EXECUTIVE SESSION 8:00 PM ADJOURNMENT ST055288 REGULAR BOARD MEETING MINUTES - SEPTEMBER/19, 1991 PAGE - 9 NAT SJNCLAIR, CHAIRMAN OF BOARD SOUT~ TAHOE PUBLIC UTILITY DISTRICT PA T CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST055289 BOARD MEETING GUEST SIGN-IN SHEET: (please print) PHONE NUI.IBER: NAME.. NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. ST0~290