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09-05-91MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT SEPTEMBER 5, 1991 The Board of Directors of the South Tahoe Public Utility District met in a Regular Session, September 5, 1991, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD MEMBERS: Chairman Sinclair, Directors Mason, Pierini, Mosbacher, Onysko ROLL CALL STAFF: Baer, Solbrig, Mamath, Hoggatt, Gilbert, L. Brown, Hydrick, T. Powers, Miller, Cartwright, M. Alsbury, Sills, Garcia, Sneed, Attorney Sare GUESTS: Mr. & Mrs. Ty Baldwin, Paul Kaleta, Marjorie Springmeyer, Barrie Fischer, Keith Klein/City Council, Duane Wallace, Brian Taylor/Tahoe Daily Tribune, John Wynn, Chris Strohm, Dave Kurtzman, Mr. Berkson/Geherty & Miller, Owen and Esther Evans, Kevin Eszlinger/Sevelex None COMMENTS FROM THE AUDIENCE None (not present) SHOP STEWARD REPORT Attorney Sare requested an Executive Session as Agenda Item III.B. to counsel the Board on two action items on the agenda. CORRECTIONS TO AGENDA OR CONSENT CALENDAR Moved Mosbacher/Second Mason/Pierini, Onysko Voted No/Passed to hold an Executive Session/Item III. B. Manager Baer requested Action Item 8/Embassy Suites Sewer Units (4 sewer units) Transfer Request be deleted & an Action Item 12/Manager of Wastewater Operations Position be added to the Action Calendar. Moved Onysko/Second Mosbacher/Passed Unanimously to add an Item 12 to the Action Calendar. ST055291 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - 2 Director Onysko requested Consent Item 7/Odor Scrubber-Carbon Contract be moved to Agenda Item IV. CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION. CORRECTIONS TO AGENDA OR CONSENT CALENDAR (continued) Moved Mosbacher/Second Pierini/Passed Unanimously to approve corrections/ additions to Agenda & Consent Calendar. 4:10 PM ADJOURNMENT TO EXECUTIVE SESSION None ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION 4:20 PM RESUME REGULAR MEETING CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION 7) Director Onysko felt this item should be deferred until a replacement for the Wastewater Manager Position is filled. ODOR SCRUBBER - CARBON CONTRACT Director Pierini said many bags of carbon were just laying around and felt enough was on hand. Richard Solbrig explained why staff was recommending regeneration of 13,000 lbs. of odor scrubber carbon media and a purchase order for carbon regeneration. Jerry Sills also added comments in response to questions raised by Director Pierini. Moved Onysko/Second Pierini/Mason Voted No/Passed to table this item. Moved Onysko/Second Pierini/Passed Unanimously to approve Consent Calendar as amended: CONSENT CALENDAR 1) Approved minutes of: July 18, 1991 Public Hearing; August 1, 1991 Regular Board Mtg. 2) Authorized staff to implement two-week disconnection procedures for the accounts on Attachment A which becomes a part of these minutes by reference herein. 3) Awarded Contract to Ecoserve, Inc. in the amount of $112,195 for test- ing of Air Emissions. ST055292 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - 3 4) A) Declared a great emergency; CONSENT CALENDAR B) Authorized installation of (continued) a hypalon rubbing strip/State- line Reservoir Cover. 5) Authorized staff to obtain informal quotes for installation of Pressure Reducing Vales and accept lowest quote for an amount not to exceed $30,700 at two locations: Apache Dr. Area Mohican Dr. Area 6) Approved Thomas Haen Co. Change Order No. 5 in the amount of $4,948.36/7.7 MGD Immediate Expansion Project. ITEMS FOR BOARD ACTION Presented by Linda Brown, who re- viewed statistics & coverage from three available options. Discussion ensued on whether or not a change in the deductible amount was a decrease in Management benefits. The consensus of the Board was that it did not. Moved Onysko/Second Pierini/Passed Unanimously to select Management Health Insurance with Principle Mutual with a $500 deductible (Option 3 presented). Manager Baer reported Rick Hydrick had not received the quotes and requested this item be deferred to the next meeting. Presented by Jim Hoggatt, who re- viewed the status of the project and recommended acceptance of the proposal from the firm of Geraghty & Miller, Inc. to determine the limits of the sludge deposits. The Operations Committee was split on their recommendation. Director Mason felt the selection should be based on who could do the best job for the District and the problem should be taken care of immediately. Director MANAGEMENT HEALTH INSURANCE CATHODIC PROTECTION IN WATER TANKS SLUDGE DEPOSIT DISCOVERY IN LOWER SHOP AREA ST055293 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - 4 Onysko was not comfortable with the method used by the District to obtain informal quotes. Attorney Sare said he had investigated the process used by staff and said it was a legal process. SLUDGE DEPOSIT DISCOVERY IN LOWER SHOP AREA (continued) Hoggatt noted he had received two proposals: S.H.& B. and Geraghty & Miller. Each proposal was sub- mitted in two separate envelopes, one with the scope of work and the other with the price quote. The envelopes with the price quotes had not been opened and he had them with him at the meeting; to be opened after the Board selected the firm. Discussion ensued regarding the legal- ities of opening the envelopes with the price quotes prior to designating the firm. Staff's concerns related to compliance with California law and the Professional Engineers Society; some Board members' concerns related to committing the District to a dollar amount and plan the District could not afford. Moved Mosbacher/Second Mason/Onysko Voted No/Passed to approve staff's recommendation for the firm of Geherty & Miller to determine the limits of the sludge deposit in the lower shop area. (The price quote of Geherty & Miller was opened. The 2nd price quote re- mained unopened and the Clerk was instructed to return it unopened.) Jim Hoggatt asked for a few moments to review the costs and the scope of work in the Geherty & Miller proposal. 5:43 PM MEETING RECESS MEETING RESUMED 5:50 PM Moved Mason/Second Mosbacher/Passed Unanimously to authorize $5,310 for Geherty & Miller to prepare a plan to submit to agencies prior to testing. Mr. Ivo Berkson/Geherty & Miller re- veiwed his firm's previous work and answered questions from Board Members. ST055294 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - 5 Presented by Bob Baer, who reviewed the three (3) options already pre- sented and reviewed, in detail, the fourth option as staff's recommenda- tion for incorporation into an Ordinance. INCREASE IN WATER CAPACITY CHARGES FOR ALL CONNECTIONS EXCEPT RESIDENTIAL Moved Mason/Second Mosbacher/Passed Unanimously to prepare the 4th option, as described in the summary, in final form (Ordinance) for Board Approval (at the Public Hearing). The Staff Summary becomes a part of these minutes by reference herein as Attach- ment B. Presented by Bob Baer. He reviewed the 9/5/91 position paper included in the Board Packets. 1992 RESIDENTIAL SEWER CONNECTIONS Director Sinclair asked for reevalua- tion of whether or not 3.2 sewer units was realistic for residential units. Moved Mosbacher/Second Mason/Passed Unanimously to authorize District staff to prepare the necessary environ- mental documentation for 227 sewer units, and recover sewer units held by deposit. Presented by Manager Baer who stated in order to move ahead we must start immediately on (1) a Facility Plan & Environmental Documents for Luther Pass Pump Station; (2) approve an ERB Facility Plan; and (3) authorize RFP's for an Export Pipeline Study, Right-of- Ways, and Environmental Documents. 1993-1996 RESIDENTIAL SEWER CONNECTIONS Moved Mosbacher/Second Mason/Onysko Voted No/Passed to: A) Authorize RFP's for Facility Plan & Environmental Documents for Luther Pass Pump Station; B) Approve ERB Facility Plan (Standby Power) prepared by John Carollo Engineers; and C) Authorize RFP's for Export Pipeline Study, Right-of-Ways, & Environmental Documents. ST055295 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 7:08 PM 7:16 PM MEETING BREAK MEETING RESUMED PAGE - 6 Presented by Jim Hoggatt, who re- viewed the Change Order work and the related costs. Moved Mason/Second Pierini/Passe~ Unanimously to approve Thomas Haen Change Order No. 1 in the amount of $11,157.00. Attorney Sare reported the Contractor has not submitted the Worker's Comp. Coverage as required by California law. He said the Contractor has had ample notice and time extensions to meet the requirement. District staff had been assured the contractor, T. E. Bertag- nolli, would have the evidence of the proper insurance brought to the them prior to the Board meeting this date. He recommended the District cancel the contract and retain the bid bond. Moved Onysko/Second Pierini/Passed Unanimously to cancel the contract and retain the bid bond. Moved Pierini/Second Mason/Passed Unanimously to approve payment in the amount of $9,049.02. Presented by Manager Baer and Asst. Manager Solbrig. It was noted the resignation was received after the Agenda was published. Staff requested authorization to proceed with the recruitment process in accordance with the proposed schedule. Discussion followed regarding the job description, salary, qualifications, screening/interview process, Grade IV vs. Grade V Certificate qualifica- tion, and the recruitment schedule. Moved Onysko/Second Mason/Passed Unanimously to approve a minimum qualification of a Grade V Certificate and a selection recommendation to the Board by Oct. 17th. LUTHER PASS PUMP STATION SITE WORK LOWER SHOP PARKING LOT AND SEWER LINE PROJECT PAYMENT OF CLAIMS MANAGER OF WASTEWATER OPERATIONS POSITION ST055296 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - ¥ The Finance Committee discussed their BOARD MEMBER COMMITTEE REPORTS review of the insurance proposals. Director Pierini reported the Board Policy Committee had read the boiler plate Board Policy (obtained from CSDA) and will report on it further in October. Chairman Sinclair requested the Board consider hiring a Personnel Manager and wanted it to appear on the next Agenda. Manager Baer said this was already on his agenda to be presented to the Board in the near future. Director Sinclair voiced concerns about BOARD MEMBER REPORTS addressing problems related to multiple families living in single family dwel- lings and felt the City should lead the way. He felt a Board committee should be formed to work with the City to study the problem. It was the consensus of the Board to have the Water Committee (Onysko & Mosbacher) plus R. Baer or R. Solbrig serve on this committee. Director Sinclair voiced his concerns regarding the RAIN Account and felt the District should solicit funds for this much needed program. Director Mosbacher gave a report on a meeting she had attended with the County CEO/Paul McIntosh and their Finance Person re augmentation to Prop. 13 funds. She found out there was $56,000 collected each year (since 1978) that is our money, but is not given back to the District. She said she was told the information was given to the Finance Dept., but it had not been pursued. This year the District will receive $21,000 of the $56,000 and the balance is going to Georgetown. Director Mosbacher also reported that during a SWRCB meeting, EID had asked for water agency funds (which STPUD pays into) to furnish a county employee to the State to get EID's grants and water rights through. She felt the District should ask for credit in an equal amount against the County loan to the District. ST055297 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 Director Onysko asked for an opportun- ity to review the Finance Officer applications. He also stated he wanted to be involved in the screening/ interview process for the Manager of Wastewater Operations and asked for the Board's approval for his participation in the interviews. The consensus of the Board was Management position recruitment should fall under the responsibilities of the General Manager. BOARD MEMBER REPORTS (continued) Manager: Manager Baer reported specifically on three past meetings: 1) Redevelopment Staff on 8/15/91, regarding sewer units and water usage for the Fantasy Inn; 2) IVGID on 8/26/91, regarding the Clean Water Act reauthorization; 3) Lake Valley Fire Dept. on 8/29/91 regarding Luther Pass Pump Station Fire Protection. STAFF REPORTS Manager Baer distributed to Board members a report on his investigation of the backflow problems at the loca- tion in question on Harrison Street. Attorney: 1) Attorney Sare referenced his Board report and the costs related to the City's adjustment for services; the accounting thereof; and the zeroing out of the balance, annually (Fiscal Year). 2) Water Tank (Saddle Road), Mrs. Johnson's scenario/City's intention to quitclaim the property to Mrs. Johnson and/or the Forest Service. He attended the City Council Mtg. and requested they not do anything until the District decides if they need the property for a water tank. 3) Looked at the CWC/HDR Channel (Alpine County) and investigating its relationship to the Alta Pacific claim. Received a reply from Alta Pacific. They did not lower their claim nor substantiate the dollar amounts, so he will reject the claim, thus put- ting the burden of proof on them. 4) PAGE - 8 ST055298 REGULAR BOARD MEETING MINUTES - SEPTEMBER 5, 1991 PAGE - 9 5) Received a phone call from an at- torney representing Dressler and wanted the District to abandon the right to put water on approx. 300+ acres (near Hall property) in Alpine County. He told him he would look into it, but advised the Board the District could not do that. 6) While investigating the above re- quest he discovered water rights had been sold in Alpine County to a Nevada rancher by Aqueduct I. The water rights belonged to the District. He is investigating. STAFF REPORTS (continued) 8/15/91 - Continued Public Hearing PAST MEETINGS Water Connection Charge Increase 8/19/91 - TRPA/1992 Building Allocations 8/20/91 - Operations Committee/Review Air Toxic Hot Spots Study Proposals 8/21/91 - Finance Committee/Review Per- sonnel Policy Manual 8/26/91 - IVGID/Clean Water Act Reauthor- ization 8/28/91 - TRPA Budget Committee/Clean Water Act Reauthorization 8/28/91 - City SLT/So. Tahoe Refuse Rate Increase 8/29/91 - TRPA Capital Improvement Com- mittee/Clean Water Act Reauthor. 8/29/91 - Lake Valley Fire Dept./LPPS Fire Protection 9/03/91 - Plumbers & City/Dielectric Unions 9/12/91 - 9:30 AM, No. Tahoe PUD/ Clean Water Act Reauthori- zation 9/13/91 - 8:30 AM, Lahontan/Luther Pass Pump Station (Director Mosbacher volunteered to go to Bridgeport) 9/19/91 - 4:00 PM, Regular Board Meeting 8:38 PM ATTEST: NOTICE OF FUTURE MEETINGS (Public Meeting) ADJOUR NT tA~R N D SOUTH TAHOE PUBLIC UTILITY DISTRICT PAT MAMA-TH, ~LER~ OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST055299 ACCOUNTS SUBMITTED OR AUTHORIZATION OF DISCONNECTION PROCEDURES SEPTEMBER 5, 1991 BOARD MEETING ITEM 2. 3. 4. 5. 6. 7. 8. 9. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. ACCOUNT # 22-381-031 23-733-231 25-301-021 25-643-071 27-112-121 27-344-011 29-051-011 31-121-231 31-142-141 31-193-171 32-152-131 32-192-031 32-371-131 33-381-061 33-414-041 33-432-111 33-441-131 33-453-011 33-492-201 33-692-041 34-103-041 34-153-191 34-203-061 NAME Willie Youmans Nathan Sweet Albert Robello David Newman Thor Rayward Herman De Somber Tahoe Ponderosa Motel Frank Latuca Frank Latuca Mary Blackwell David Cameron Tahoe Valley Cabins Sebastian Colabianchi M. L. Carrell Bruce Petke Gary Greene Dennis Bird Daniel Martone Douglas Middleton John Orlando James Ruthren Ronald Thom Doug Bender SERVICE ADDRESS 268 Beach Dr. 2332 Washington Ave 2771 Hank Monk 1885 Viking Way 3599 Bill Ave. 1109 Glenwood Way 920 Stateline 2576 William Ave. 2529 Knox Ave 2576 Kubel Ave. 1254 Bonanza 2032 C St. 1223 Bonanza #13 580 Tehama Dr. 748 Seneca Dr. 1806 Nez Perce Dr. 1200 Mt. Shasta Cir. 1389 Mt. Olympia Cir. 741 Little Baer Ln. 987 Muskwaki Dr. 1858 Narragansett Cir. 1664 Pawnee Dr. 1638 Arrowhead Ave. DELINQ. AMT. 451.24 466.82 498.88 497.58 498.88 520.56 998.52 498.88 498.88 498.77 449.18 484.38 484.38 561.91 514.93 618.09 501.49 475.04 520.05 624.21 553.88 624.21 624.21 ST055300 PAGE 2 ITEM 24. 25 26. 27. 28. 29. 30. 32. ACCOUNT # 34-291-131 34-384-051 34-421-031 34-683-091 34-692-171 36-431-111 36-562-101 294-040-601 & 602 311-911-201 & 202 ACCOUNTS SUBMITTED OR AUTHORIZATION OF DISCONNECTION PROCEDURES SEPTEMBER 5, 1991 BOARD MEETING NAME Wah Lee Ken Lohmeier Dennis O'Connor Roy Schwartz Neil Saccoman Brian Boyer Michael Silva John Molnar Jack Miller SERVICE ADDRESS 1974 Arrowhead Ave. 1020 Modoc Way 1787 No. Upper Truckee 1514 Zapotec Dr. 1515 Ojibwa St. 2844 Blitzen Rd. 3289 Panorama Dr. 1121 Keller & 3794 Steven Ln 2565 Kubel Ave DELINQ. AMT. $ 519.78 $ 623.39 $ 624.21 $ 486.59 $ 548.67 $ 548.67 $ 454.52 $ 750.25 $ 529.08 ST055301 Attachment B 9/5/91 Minutes August 30, 1991 SUMMARY WATER CONNECTION CHARGES There currently are three alternatives for determining water connection charges before the Board. They are: Historical use and case by case evaluation over 2" connections with 3 year re-evaluation for larger connections. Metered capacity charge based on safe operating capacity of the meter size. Both of the above set administrative charges at $150 - $750 through 2" meter sizes and actual costs for the larger connections. Both are also based on the historical average residential use to determine the capacity unit charge. Service capacity charge based on the capacity of the service line in front of the meter. A fourth alternative will be submitted at the September 5 Board meeting as follows: Historical use for residences, capacity unit of one, all metered connections initially evaluated by sewer units fixture use gallons and outside use on a per square foot basis. All metered connections would be re-evaluated based on the individual structure use after 3 years. Any change of use would be a new evaluation and charge. The minimum capacity unit for metered connections is one unit. The minimum administrative charge for metered connections is $150, but if actual costs are higher, they will be assessed. Alternative approaches Nos. 1, 2, and 4 have a capacity unit of 609 gallons maximum daily use and a capacity unit charge of $1,550 based on present depreciated replacement value plus debt. The staff needs direction as to which alternative to present in final form. ST055302 Attachment A 9/5/91 Minutes ACCOUNTS SUBMITTED OR AUTHORIZATION OF DISCONNECTION PROCEDURES SEPTEMBER 5, 1991 BOARD MEETING ITEM 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. ?- ACCOUNT # 22-381-031 23-733-231 25-301-021 25-643-071 27-112-121 27-344-011 29-051-011 31-121-231 31-142-141 31-193-171 32-152-131 32-192-031 32-371-131 33-381-061 33-414-041 33-432-111 33-441-131 33-453-011 33-492-201 33-692-041 34-103-041 34-153-191 34-203-061 NAME Willie Youmans Nathan Sweet Albert Robello David Newman Thor Rayward Herman De somber Tahoe Ponderosa Motel Frank Latuca Frank Latuca Mary Blackwell David Cameron Tahoe Valley Cabins Sebastian Colabianchi M. L. Carrell Bruce Petke Gary Greene Dennis Bird Daniel Martone Douglas Middleton John Orlando James Ruthren Ronald Thom Doug Bender SERVICE ADDRESS 268 Beach Dr. 2332 Washington Ave 2771 Hank Monk 1885 Viking Way 3599 Bill Ave. 1109 Glenwood Way 920 Stateline 2576 William Ave. 2529 Knox Ave 2576 Kubel Ave. 1254 Bonanza 2032 C St. 1223 Bonanza #13 580 Tehama Dr. 748 Seneca Dr. 1806 Nez Perce Dr. 1200 Mt. Shasta Cir. 1389 Mt. Olympia Cir. 741 Little Baer Ln. 987 Muskwaki Dr. 1858 Narragansett Cir. 1664 Pawnee Dr. 1638 Arrowhead Ave. DELINQ. AMT. 451.24 466.82 498.88 497.58 498.88 520.56 998.52 498.88 498.88 498.77 449.18 484.38 484.38 561.91 514.93 618.09 $ 501.49 $ 475.04 $ 520.05 $ 624.21 $ 553.88 $ 624.21 $ 624.21 ST055303 August 30, 1991 HISTORICAL USE FOR RESIDENTIAL and SEPARATELY EVALUATED USE FOR ALL METERED CONNECTIONS The prior report has determined the average residence maximum daily demand is 609 gallons. This was the basis for a capacity unit of .000514 and capacity unit charge of $1,550 for Buy In per 609 gallons. The depreciated present replacement value less obligations was $30,171,001. The HISTORICAL USE FOR RESIDENTIAL and SEPARATELY EVALUATED USE FOR ALL METERED CONNECTIONS utilizes these findings. The prior report determined the average metered maximum daily demand for 3/4", 1", 1-1/2" and 2" connections, converted these demands to capacity units and established a capacity unit charge for each of the above sized metered connections. Connections over 2" were to be separately evaluated for capacity units and charged on that basis. Over 2" connection maximum daily demand would be re-evaluated after 3 years and an additional charge or refund made based upon maximum use in the prior report. Administrative charges in the prior report were $150 for residential, $300 for 3/4", $450 for 1", $600 for 1-1/2" and $750 for 2" connections. Actual administrative charges would be assessed for over 2" connections. This HISTORICAL USE FOR RESIDENTIAL and SEPARATELY EVALUATED USE FOR ALL METERED CONNECTIONS would establish charges and conditions as follows: CONNECTION CAPACITY UNIT CHARGE ADM. CHARGE TOTAL 1. Residential per dwelling unit 2. 3/4" meter and above $1,550 $150 $1,700 1,550 per 609 gallons maximum daily use - minimum one capacity unit Actual cost - minimum $150 $1,700 minimum - use over 609 gallons at capacity unit charge plus actual adm. cost 3. Ail metered charges estimated on sewer unit gallonage use of 96 gallons per day for initial charge. If there is outside use, the gallonage for capacity unit additional charge will be determined on 0.4 gallons per square foot outside use maximum day. Calculated value based on 6/89 Boyle Report: Redevelopment Area Sewer and Water System Master Plan [Excerpts from Report (pages 25 and 26) included]. 4. The maximum daily use will be re-evaluated after 3 years. If the use within that period has changed, an additional charge at the capacity unit charge at time of first use will be assessed or a refund made. 5. The water connection permit will be for a specific structure with a fixed number of sewer units and a square footage for outside use. Any change of use will require a new water connection permit based on an initial evaluation and a 3 year re-evaluation as above. 6. There will be no credits. Experience now indicates properties from which sewer units were transferred are demanding water connections. Also keeping track of numerous credits is an administrative nightmare. The water connection belongs to the property where it was first connected. ST055304 Date: BOARD MEETING GUEST SIGN-IN SHEET: (please print) PHONE NUI,IBER: NAME. ADDRESS' NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. ST055305