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07-02-92 MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 2, 1992 The Board of Directors of the South Tahoe Public Utility District met in a regular session July 2, 1992, 4:00 PM, city Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Pierini, Directors Mason, Mosbacher, Onysko, Wallace ROLL CALL STAFF: Baer, Solbrig, Garton, Mamath, Brown, Swain, Schroeder, Hussmann, Hoggatt, Garcia, Gilbert, Curtis, Hydrick, Twomey, Powers, Attorney Sare GUESTS: Brian Taylor/Tahoe Daily Tribune, Jim Jones, Bob Bonadio, Le Anne Lucas, Connie Ross, Marge Springmeyer, Gary Schnakenberg, Ed McCarthy, Kevin Cole, Pembroke Gochnauer, John Hargrove, Keith Klein/City Council Le Anne Lucas/McCall Realty explained her request for the partial transfer of sewer units from APN 027-113-23 to APN 022-112-031. REQUEST TO APPEAR BEFORE BOARD: LE ANNE LUCAS/MC CALL REALTY Discussion followed due to Board mem- ber and attorney concerns re the Indemnity Agreement and the holders of the First Deed of Trust because the transfer of sewer units would reduce the value of the property. Moved Wallace/Second Mason/Onysko Abstained/Passed to allow the transfer of the sewer units to the property described (above) upon receipt of a (notarized) waiver from the note holder (of the First Deed of Trust) on the property. Bob Bonadio/Concerned Citizens for a Better So. Lake Tahoe stated his reasons for his request. REQUEST TO APPEAR BEFORE BOARD: BOB BONADIO/CONCERNED CITIZENS FOR A BETTER SO. LAKE TAHOE (Please listen to the 7/2/92 Board meeting tape for details to this portion of the meeting.) ST055940 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 2 REQUEST TO APPEAR BEFORE BOARD: BOB BONADIO (continued) (Please listen to the 7/2/92 Board meeting tape for details to this portion of the meeting.) No Board Action. None. Shod Steward - No Report 6:00 PM 6:22 PM The following Consent Calendar items were moved forward for action/discus- sion: Items 1, 3, 4, 5, 6, 7. Moved Mason/Second Mosbacher/Passed Unanimously to approve the Consent Calendar as amended: 2) Approved renewal of the CSRMA Property Insurance Policy, effective July 1, 1992. COMMENTS FROM THE AUDIENCE MEETING BREAK MEETING RESUMED CORRECTIONS TO AGENDA OR CONSENT CALENDAR CONSENT CALENDAR CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION Director Onysko felt his remarks re- lated to his computer class under Payment of Claims on Page 7 & 8 should be verbatim, rather than condensed by the Clerk. He suggested omitting his condensed remarks (by the Clerk) on a portion of Page 7 and all remarks (his and others) on Page 8 or he wanted "the REGULAR BOARD MEETING MINUTES JUNE 4, 1992 (Consent Item 1) ST055941 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 opportunity to rewrite some of the statements attributed to me (Onysko)." Moved Mosbacher/Second Mason/Onysko Abstained/Passed to have Steve (Onysko) write his own version and compare it with Pat's (Clerk) and clears it with Baer (General Manager). PAGE REGULAR BOARD MEETING MINUTES JUNE 4, 1992 (Consent Item 1 - continued) No Board Action or Discussion. Director Mason questioned the need for 300 hours of these services and was concerned about the cost for this number of hours. SPECIAL BOARD MEETING MINUTES JUNE 15, 1992 (Consent Item 1) FINANCIAL APPLICATION SOFTWARE SUPPORT (Consent Item 3) Moved Mason/Second Mosbacher/Passed Unanimously to enter into a contract with J.E. Tallerico, computer consult- ant, for support of general ledger, budgeting, fixed assets, stores/inven- tory, and payroll for the maximum amount of $8,000. Director Mosbacher asked about the budget funds for these two items. Moved Mosbacher/Second Wallace/Passed Unanimously to approve transfer of funds from the 1991/92 F.Y. budget to the 1992/93 F.Y. budget for the projects listed in Consent Items 4 and 5. Moved Mosbacher/Second Wallace/Passed Unanimously to authorize the 1992/93 F.Y. purchase of vehicles budgeted for, but not received in the 1991/92 F.Y. SKY MEADOWS WATER LINE REPLACE- MENT (Consent Item 4) ARROWHEAD WELL #2 BUILDING (SAFETY IMPROVEMENTS); CATHODIC PROTECTION FOR WATER TANKS; RE- PLACEMENT OF EJECTOR STATION #9 AT FALLEN LEAF LAKE WITH AN ELECTRIC PUMP STATION (Consent Item 5) PURCHASE OF DISTRICT VEHICLES (Consent Item 6) Chairman Pierini said he was consider- ing adding to the Agenda another action item for action/discussion of a hiring freeze. PUBLIC INFORMATION OFFICER ..(P.I.O.) RECRUITMENT (Consent Item 7) Director Mosbacher felt the Customer Service Manager could handle a portion of these tasks and the "water cops" could assume some of the P.I.O. work. She suggested the recruitment could be postponed until the new Customer Service Manager had an opportunity to adjust to her new tasks and see how much, if any, of the P.I.O. tasks she could do .... then take a second look at this position. ST055942 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 4 Attorney Sare said the latest informa- tion he had showed the tax money for Special Districts would be taken by the state to balance the state budget. Manager Baer said the information from CASA was cautiously optimistic that this would not happen. Discussion continued regarding the concerns of Board members for plans by the state to confiscate District tax dollars to balance the state budget. Moved Mosbacher/Second Onysko/Passed Unanimously to revisit the recruitment of a Public Information Officer at the first meeting in August. Chairman Pierini requested an item be added to the Action Calendar as Item No. 9/Hiring Freeze. Moved Pierini/Second Mason/Onysko Voted No/Passed to add, on an emergency basis, an Item No. 9 to the Action Calendar: Hiring freeze and/or post- ponement of replacement of any positions with direction to staff on how to proceed with any existing applications, recruitments or openings due to potential revenue shortfall created by the State of California budget crunch. PUBLIC INFORMATION OFFICER (P.I.O.) RECRUITMENT (Consent Item 7 - continued) ADDITION TO AGENDA ITEMS FOR BOARD ACTION Attorney Sare reviewed changes to the Agreement which were proposed by So. Tahoe PUD Board members and staff. Discussion followed regarding various concerns of STPUD Board members about the conditions related to the interties as reflected in the Agreement. Mr. McHenry, Kennedy/Jenks Engineers, discussed the delivery date for the meters which were on order. Moved Wallace/Second Mosbacher/Onysko Voted No/Passed to approve the Intertie Agreement, as amended. The amended Agreement becomes a part of these Minutes as Attachment 1. Moved Wallace/Second Mason/Passed Unanimously to authorize staff to implement two-week disconnection procedures for the delinquent accounts LAKESIDE PARK ASSOCIATION: INTERTIES WITH THE DISTRICT SEWER AND/OR WATER DISCONNECTION FOR DELINQUENT ACCOUNTS ST055943 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 on the updated accompanying list. The updated list becomes a part of these Minutes as Attachment 2. Presented by Carol Swain. Moved Onysko/Second Wallace/Passed Unanimously to authorize staff to proceed with RFP process for software replacement for integrated financial applications. PAGE - 5 SEWER AND/OR WATER DISCONNECTION FOR DELINQUENT ACCOUNTS (continued) SOFTWARE REPLACEMENT FOR INTEGRATED FINANCIAL APPLICATIONS Manager Baer noted the proposed in- ventory replacement costs were over budget (92/93) by $23,000, and staff was asking for authorization for the 92/93 meters. 92/93 WATER METER PARTS INVENTORY BID Linda Brown explained the bid package would include estimates for the two years: 92/93 & 93/94. This, she said, was because she was trying to lock-in prices .... for better pricing. Finance Officer Garton noted there was about a $40,000 savings from the water chemical bids which could be used to cover the estimated short-fall for the water meters. Moved Mason/Second Wallace/Passed Unanimously to authorize going to bid for water meter parts inventory. Presented by Chris Twomey who estimated an approximate cost of $10,000 for all three tasks within the proposal. WASTEWATER TREATMENT PLANT, COLD CREEK FILTER PLANT: AERIAL SURVEYING SERVICES Rick Hydrick explained the Cold Creek Filter plant was included in the aerial surveying because staff was trying to investigate the District's water source problems with a "multi-pronged,, approach. Director Mosbacher felt the District needed to select an alternative and go with it (selection of development of water sources). Twomey replied this proposed information would allow the Board to have cost information to help the Board make their decision. Director Onysko commented he shared Director Mosbacher's concern about "how far do we go with the Filter Plant". Further, he would be more inclined to approve the project if ST055944 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 6 the Filter Plant was eliminated and WASTEWATER TREATMENT PLANT, in the event the District lost $2.6 COLD CREEK FILTER PLANT: Million, this should be on the list of AERIAL SURVEYING SERVICES projects to go. He felt the consultant (continued) should be apprised of this because the negotiations involved a cost to the consultant. Moved Onysko/Second Mason/Passed Unanimously to authorize the General Manager to enter into a contract (with G.S. Concepts), if negotiations are successful. Manager Baer requested this item be deferred to the Water Supply Economic Study Workshop. Discussion followed regarding putting this well "on-line" immediately and the size/type of pump to install. AL TAHOE WELL: SELECTION PUMP CAPACITY No Board Action. Two dates were considered: July 22 & July 23. Director Onysko said he would be out of town those two days. July 24th was considered. Board members would let staff know which date was preferable. WATER SUPPLY ECONOMIC STUDY WORKSHOP DATE SELECTION No Board Action. Moved Wallace/Second Mosbacher/Passed Unanimously to approve payment in the amount of $435,790.25. Ken Schroeder outlined the reasons why he felt it was imperative to re- place the one Underground Repair position and fill the two proposed Underground Repair positions to allow the District a weekend water crew. He noted the weekend crew would also install meters at businesses which were normally closed weekends. Further, Schroeder informed the Board that water leaks had to have immediate attention and if he didn't have the crews to respond, be would have to hire an outside contractor. Manager Baer added that, right now, Schroeder was using maintenance people and paying overtime. He said an outside contractor cost more (than hiring a weekend crew). PAYMENT OF CLAIMS HIRING FREEZE AND/OR POSTPONE- MENT OR REPLACEMENT OF ANY POSITIONS ST055945 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 7 Discussion continued surrounding the HIRING FREEZE AND/OR POSTPONE- Board's concerns about the state taking MENT OR REPLACEMENT OF ANY District tax dollars to balance the POSITIONS state budget and the present unknown (continued) outcome of the Union negotiations. Director Onysko suggested, and the other Board members concurred, that Schroeder could rank the people he interviewed for the one position and then come back to the Board for permission to hire the next two highest ranked interviewees. Director Mason also asked for Schroeder to come back with ideas on how to use people from other departments. Moved Pierini/Second Mason/Passed Unanimously to institute immediately a hiring freeze and any hiring for any position have Board approval, except the one Underground Repair position. None. BOARD MEMBER COMMITTEE REPORTS None. BOARD MEMBER REPORTS Manager Reported on two items: STAFF REPORTS 1) Receipt of water applications for two 2-inch water connections along A1 Tahoe Blvd ..... a will-serve letter to the State is being written; 2) Bob Dugan from Senator Leslie's office called to ask if Baer and two Board members could have coffee with Senator Leslie on 7/3 @ 2:30 PM .... Directors Mosbacher & Pierini will attend. Past Meetings/Events 6/23/92 - TCPUD/NTPUD Joint Mtg.: Truckee River Operating Agmt/Water Rights 6/25/92 - NTPUD/Truckee River Operating Agreement 6/28/92 - Special Board Mtg./Union Nego- tiations - Instruct Designated Representatives 6/29-30 - Union Negotiations 6/30/92 - Co-Mtg. w/Douglas Wheeler re Sierra Summit 6/30-7/1- Truckee River Operating Agmt.- Technical & Legal Workshop ST055946 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE Attorney: Attorney Sare reported on two items: 1) Corrected his monthly report re foreclosure of the Condor (Bell Court Lodge). He said he would investigate the old owner's assets presently in bankruptcy to obtain the District's back fees; 2) Alpine County Schwake property line discrepancy has been resolved. 7/16/92 - 8/12-15 - 4:00 PM - Regular Board Mtg. NOTICE OF FUTURE MEETINGS - CASA (The Clerk asked if any Board members were planning to attend... none were.) 10:00 PM No Board Action Was Taken. ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9 (b) (1)/HDR CLAIM; and, Government Code Section 54957.6(a)/UNION NEGOTIATIONS - INSTRUCT DESIGNATEDREPRESENTA- TIVES 10:35 PM ADJOURNMENT ATTEST: LOU PIERINI, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT SOUTH TAHOE PUBLIC UTILITY DISTRICT ST055947 Attachment No. 2 July 2, 1992 Board Meetinq ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS JULY 2, 1992 ITEM 1. 22-241-051 2. 22-251-221 3. 22-421-041 4. 23-162-1!! 5 C~_~o ~ii 4~ 7. 23-221-201 8. 23-511-091 9. ~23-523-101 11. 23-~13-061 12. 25-302-121 13. 25-351-111 14. 25-372-231 '15 25-4C" ~ 16. 25-541-321 18. 25-643-071 19 25 ~= ~ -~O_ 25--R12--261 21. 25-843-121 22. 26-075-221 NAME Turney, Jeffrey Johnson, Betty Davis, Robert C. Tmho~ Mano= Guest SERV. ADDRESS 1987 Marconi Way 1920 Kokanee Way 555 Keys Blvd. Cove So. 5 #3 750 Roger Ave. 2187 Lake T~boe mlvd= 586 Glorene Ave. AMT.DUE $ 293.12 266.87 301.23 299.55' 359.63 1,354.14 Home Hindmarch, Robert 859 Clement St. Bussell, James 1511 Horace Greeley Peterson, Paula 1417 Meadowcrest Dr. Downey, John 3303 Marlette Cir. 1671 G!enweod and Nibouar, Vicki 3575 Bode Dr. Newman, David 1885 Viking Way O1 ~nn, T,eon~_rd_ 2189 Toiyabc Tr. Wetenkamp, Gilbert 1188 Canarsee St. 290.78 299.66 477.37 299.66 309_89 367.12 325.57 299.66 297.03 242.57 ST055948 PAGE TWO ACCOUNTS SUBMITTED FOR AUTHORIZATION OF DISCONNECTION PROCEEDINGS JULY 2, 1992 BOARD MEETING ITEM ACCT. NAME SERV. ADDRESS AMT. DUE 23. 26-084-011 ~ ~--1 ~1 --~1 27. 26-132-151 28. 26-143-071 29. 26-145-111 30. 26-241-061 31. 26-252-121 32. 26-263-061 33./ 27-092-091 37. 27-113-011 38. 27-142-321 39. 27-234-041 40. 27-323-131 41. 29-343-191 42. 29-415-241 43. 32-242-191 44. 34-363-101 45. 81-062-071 Valenzuela, Ruben 896 Alameda Ave. 734 ~[~d~ot~~v~ .. Fife, Leta & Sylvia 839 Sonoma Ave. Walker, Birl 838 Paloma Ave. Duckworth, Leonard Babich, Melanie Denzler, Stephen Ormaas, Robert Ball Ceurt Lcd~c Bc!! Ccurt Lcd~c Vincent, Paula McDaj Partnership Kubel, Richard Gordon, Robert N. Furuto, Minoru Yaghlegian, Dick Kearns, Kelly Bender, Douglas M. 832 Placer Ave. 947 Los Angeles Ave. 969 Cave Rock Ave. 2901 Freel Peak 312.84 207 ~ 44~.51 305.75 305.75 366.37 299.66 152.17 347.99 ~o~o Lk m~^ Bl.d 3572 Bill Ave. 3780 Forest Ave. 1145 Long Valley Ave. 1061 Echo Rd. 3928 Larch Ave. 1168 Tata Lane 1713 Erie Cir. 1628 Yqui St. 7,277.35 141.08 299.66 371.75 167.28 299.66 986.07 432.38 209.14 ST055949 Attachment No. 1 July 2, 1992 Board Meeting MEMORANDUM OF UNDERSTANDING FOR TEMPORARY WATER SERVICE This Memorandum of Understanding is made this day of , 19 , between South Tahoe Public Utility District, a California corporation organized pursuant to the California Public Utility Code, hereinafter referred to as "District" and Lakeside Park Association, a , hereinafter referred to as "Lakeside". Purpose of MOU The purpose of this Agreement is to state the terms and conditions under which temporary water service will be provided by District to Lakeside. II Terms and Condition of MOU A. Service will be provided through two existing interties (four-inch and six-inch). B. Service will continue through the term of this Agreement, uninterrupted unless canceled or temporarily suspended pursuant to the provisions of this Memorandum of Understanding. C. The Board of Directors of either party may cancel this Memorandum of Understanding by notifying the other party in writing at least 14 days prior to said cancellation. D. Service may be temporarily suspended by the District if warranted by system conditions, including but not limited to, mechanical problems, high emergency demands, health and safety -1- ST055950 purposes, and any other type emergency situations that may exist. District agrees to notify Lakeside at least 24 hours prior to any temporary suspension. E. Lakeside's water intake and pump station shall remain inoperable while the interties are open. The Lakeside pump station may have the ability to operate on a stand-by basis to provide emergency back-up supplies as described herein, or supplemental fire-flow demands. Fire-flow demands may require water from both Lakeside and the District systems. Lakeside pump station shall only become operable when activated by a lock-out system jointly controlled by Lakeside and the District. F. Lakeside may operate its wells to provide supplemental water to the distribution system, provided the operation is allowed by the California Department of Health Services. Proposed operating procedures shall be subject to the District's review and approval. G. The interties shall be metered and provided with one-directional check valve. Lakeside shall be responsible for the actual cost of purchasing and installing meters, valves, and appurtenant equipment. Temporary service may begin before meter installation if agreed to by both parties. Unmetered service will be charged at an average rate established after one full month of metered service. Unmetered service shall not exceed thirty days. H. Lakeside shall be responsible for operation and maintenance of its existing distribution system including any pressure regulating devices that may be required by the temporary -2- ST055951 service connections. The District will be responsible for maintaining its supply system to the point of the intertie down stream of the water meter. I. Lakeside shall be responsible for testing and reporting on water quality in their distribution system as required by the California Office of Drinking Water. Test results shall be provided to the District when they are completed. The District shall take water quality tests on regular basis from its system near the points of intertie, and shall supply the test results to Lakeside. Both Lakeside and the District shall have the right to obtain water samples from either distribution system for testing. All costs of the additional testing which is a direct result of this agreement shall be the responsibility of Lakeside. J. Billing for water service to Lakeside will comply with billing and payment conditions in use by the District for metered customers, during each billing period, except as provided herein. K. Charges for water, up to 500,000 gallons per day, will be at the same rate charged to metered customers of the District (currently $1.29 per 100 cubic feet). Water supplied by District in excess of 500,000 gallons served in any one day period shall be charged at a rate of $2.00 per 100 cubic feet. The higher rate shall not apply if the additional water was required for fire fighting or other emergency need recognized by Lakeside and the District. /// -3- ST055952 L. Lakeside customers shall conform to temporary drought conservation measures established by the District, pursuant to Ordinance No. 443. Enforcement provisions shall apply to individual water users in the Lakeside service area. Lakeside shall enforce the provisions for violation of water conservation measures by its customers. Proceeds from the surcharges from Lakeside customers for violations shall be equally divided between Lakeside and the District. Notification to Lakeside customers of water conservation stages and requirements shall be provided by Lakeside in the same manner as provided by the District to its customers. M. Lakeside shall investigate a proposed alternate intertie, or other means, to provide additional fire fighting water from the District to Lakeside. The means proposed to supply additional water must be approved by the District prior to Lakeside proceeding with any proposed alternative. N. This Memorandum of Understanding will be in effect between the date of execution and May 1, 1993, unless terminated by either party prior to the termination date. This Memorandum of Understanding may be extended beyond May 1, 1993, if both parties consent to said extension. O. This Agreement is specifically conditioned upon California Department of Health Services approval to operate the District's College Well. If, for any reason whatsoever, the District cannot use College Well as a potable water source, or any /// -4- ST055953 other major water source, this Memorandum of Understanding will become null and void. District agrees to give Lakeside the appropriate notices contained herein. P. This Memorandum of Understanding shall be governed by the laws of the State of California. It constitutes the entire agreement between the parties regarding its subject matter. If any provision in this Memorandum of Understanding is held by any court to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force. Q. Payment for water use shall be made within 20 days of the billing being provided to Lakeside. If payment is not received by the District after a 10 day notice of delinquency the District will then disconnect service without further notice. R. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. In performing the conditions of this Memorandum of Understanding, both parties shall comply with applicable federal, state, county and city statutes, ordinances, and regulations. S. Lakeside shall furnish and keep in full force and effect at all times during the term of this Agreement the following insurance: /// /// -5- ST055954 1. Public liability insurance in the name of the District, in the minimum amounts of $1,000,000.00 for one person and of $2,000,000.00 for more than one person for loss from a tort resulting in bodily injury or death. 2. California Workers Compensation Insurance covering all employees of Lakeside performing services required by this Memorandum of Understanding. T. Any notice required to be given under this contract may be given by personal delivery in writing, or by registered or certified mail, postage prepaid, return receipt requested. Notice shall be deemed communicated as of mailing. Mailed notices shall be addressed as set forth below, but each party may change its address by written notice in accordance with this paragraph. SOUTH TAHOE PUBLIC UTILITY DISTRICT Post Office Box 19487 South Lake Tahoe, California 96151 LAKESIDE PARK ASSOCIATION Post Office Box 4838 South Lake Tahoe, California 96157 U. If the performance by either party or any of its obligations or undertakings under this Memorandum of Understanding is interrupted or delayed by any occurrence not occasioned by the conduct of either party to this agreementl whether that occurrence is an act of God, or public enemy, or whether that occurrence is caused by war, riot, storm, earthquake, or other natural forces, or by the acts of anyone not party to this agreement, then the parties /// /// 6 ST055955 shall be excused from any further performance for whatever period of time after the occurrence is reasonably necessary to remedy the effects of the occurrence. V. This agreement may not be assigned by either party without the prior written consent of the other party. Lakeside shall indemnify the District against any and all liability, loss, cost, damages, fees of attorneys, and other expenses which the District may sustain or incur by any action taken by Lakeside, its agents or assigns, in the performance of this contract. Lakeside further indemnifies the District against any loss alleged by any person or entity against the District related to the District's performance under this Memorandum of Understanding. ROBERT G. BAER, General Manager, South Tahoe Public Utility District Richard Beam, Lakeside Park Association -7- ST055956 1 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Director Onysko objected to the REQUEST TO APPEAR BEFORE BOARD: BOB BONADIO/CONCERNED CITIZENS FOR A BETTER SO. LAKE TAHOE portion of these minutes~. At the 8/6/92 Board meeting the Board agreed to allow this portion to be deleted and reference the tape as shown on the approved minutes. ~ 7/~/~ ST055957 CONSENT ITEM 1 ********************* August 6, 1992 MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JULY 2, 1992 The Board of Directors of the South Tahoe Public Utility District met in a regular session July 2, 1992, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: Chairman Pierini, Directors Mason, Mosbacher, Onysko, Wallace ROLL CALL STAFF: Baer, Solbrig, Garton, Mamath, Brown, Swain, Schroeder, Hussmann, Hoggatt, Garcia, Gilbert, Curtis, Hydrick, Twomey, Powers, Attorney Sare GUESTS: Brian Taylor/Tahoe Daily Tribune, Jim Jones, Bob Bonadio, Le Anne Lucas, Connie Ross, Marge Springmeyer, Gary Schnakenberg, Ed McCarthy, Kevin Cole, Pembroke Gochnauer, John Hargrove, Keith Klein/city Council Le Anne Lucas/McCall Realty explained her request for the partial transfer of sewer units from APN 027-113-23 to APN 022-112-031. REQUEST TO APPEAR BEFORE BOARD: LE ANNE LUCAS/MC CALL REALTY Discussion followed due to Board mem- ber and attorney concerns re the Indemnity Agreement and the holders of the First Deed of Trust because the transfer of sewer units would reduce the value of the property. LINADOPTED MINUTES Moved Wallace/Second Mason/Onysko Abstained/Passed to allow the transfer of the sewer units to the property described (above) upon receipt of a (notarized) waiver from the note holder (of the First Deed of Trust) on the property. Bob Bonadio/Concerned Citizens for a Better So. Lake Tahoe stated his reasons for his request to have the the Board reverse their previous action taken on June 18, 1992 and to require Mr. Onysko to pay for all personal expenses paid for by the District or yet to be paid under the guise of District business. REQUEST TO APPEAR BEFORE BOARD: BOB BONADIO/CONCERNED CITIZENS FOR A BETTER SO. LAKE TAHOE ST055958 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 2 His request was centered around the computer software program (like AutoCAD) class attended by Director Onysko. REQUEST TO APPEAR BEFORE BOARD: BOB BONADIO (continued) Pembroke Gochnauer said he felt the public was displeased with the Board; Jerry Orton and Ed McCarthy supported Mr. Bonadio's request. Dave Kurtzman said he hoped the Board would start functioning with the concept that "individuals" were not running the District .... it took 3 members to author- ize expenditures. He reviewed the travel procedures for school board mem- bers. Keith Klein reviewed the travel procedures for City Council members. Director Onysko defended his position on taking the class in question. Chairman Pierini asked if any one of the Board members wished to entertain a motion; none was received. No Board Action. None. COMMENTS FROM THE AUDIENCE Shop Steward - No Report 6:00 PM MEETING BREAK MEETING RESUMED 6:22 PM The following Consent Calendar items were moved forward for action/discus- sion: Items 1, 3, 4, 5, 6, 7. CORRECTIONS TO AGENDA OR CONSENT CALENDAR Moved Mason/Second Mosbacher/Passed Unanimously to approve the Consent Calendar as amended: 2) Approved renewal of the CSRMA Property Insurance Policy, effective July 1, 1992. CONSENT CALENDAR UNADOPTED MINUTES CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION Director Onysko felt his remarks re- lated to his computer class under Payment of Claims on Page 7 & 8 should be verbatim, rather than condensed by the Clerk. He suggested omitting his condensed remarks (by the Clerk) on a portion of Page 7 and all remarks (his and others) on Page 8 or he wanted "the REGULAR BOARD MEETING MINUTES JUNE 4, 1992 (Consent Item 1) ST055959 ~EGULAR BOARD MEETING MINUTES - JULY 2, 1992 opportunity to rewrite some of the statements attributed to me (Onysko).,, Moved Mosbacher/Second Mason/Onysko Abstained/Passed to have Steve (Onysko) write his own version and compare it with Pat's (Clerk) and clears it with Baer (General Manager). PAGE - REGULAR BOARD MEETING MINUTES JUNE 4, 1992 (Consent Item 1 - continued) No Board Action or Discussion. Director Mason questioned the need for 300 hours of these services and was concerned about the cost for this number of hours. SPECIAL BOARD MEETING MINUTES JUNE 15, 1992 (Consent Item 1) FINANCIAL APPLICATION SOFTWARE SUPPORT (Consent Item 3) Moved Mason/Second Mosbacher/Passed Unanimously to enter into a contract with J.E. Tallerico, computer consult- ant, for support of general ledger, budgeting, fixed assets, stores/inven- tory, and payroll for the maximum amount of $8,000. Director Mosbacher asked about the budget funds for these two items. Moved Mosbacher/Second Wallace/Passed Unanimously to approve transfer of funds from the 1991/92 F.Y. budget to the 1992/93 F.Y. budget for the projects listed in Consent Items 4 and 5. Moved Mosbacher/Second Wallace/Passed Unanimously to authorize the 1992/93 F.Y. purchase of vehicles budgeted for, but not received in the 1991/92 F.Y. Chairman Pierini said he was consider- ing adding to the Agenda another action item for action/discussion of a hiring freeze. SKY MEADOWS WATER LINE REPLACE- MENT (Consent Item 4) ARROWHEAD WELL #2 BUILDING (SAFETY IMPROVEMENTS); CATHODic PROTECTION FOR WATER TANKS; RE- PLACEMENT OF EJECTOR STATION #9 AT FALLEN LEAF LAKE WITH AN ELECTRIC PUMP STATION (Consent Item 5) PURCHASE OF DISTRICT VEHICLES (Consent Item 6) PUBLIC INFORMATION OFFICER (P.I.O.) RECRUITMENT (Consent Item 7) Director Mosbacher felt the Customer Service Manager could handle a portion of these tasks and the "water cops" could assume some of the P.I.O. work. She suggested the recruitment could be postponed until the new Customer Service Manager had an opportunity to adjust to her new tasks and see how much, if any, of the P.I.O. tasks she could do .... then take a second look at this position. UNADOPI'ED A,11NUTES ST055960 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 4 Attorney Sare said the latest informa- tion he had showed the tax money for Special Districts would be taken by the state to balance the state budget. Manager Baer said the information from CASA was cautiously optimistic that this would not happen. Discussion continued regarding the concerns of Board members for plans by the state to confiscate District tax dollars to balance the state budget. Moved Mosbacher/Second Onysko/Passed Unanimously to revisit the recruitment of a Public Information Officer at the first meeting in August. Chairman Pierini requested an item be added to the Action Calendar as Item No. 9/Hiring Freeze. Moved Pierini/Second Mason/Onysko Voted No/Passed to add, on an emergency basis, an Item No. 9 to the Action Calendar: Hiring freeze and/or post- ponement of replacement of any positions with direction to staff on how to proceed with any existing applications, recruitments or openings due to potential revenue shortfall created by the State of California budget crunch. PUBLIC INFORMATION OFFICER (P.I.O.) RECRUITMENT (Consent Item 7 - continued) ADDITION TO AGENDA ITEMS FOR BOARD ACTION Attorney Sare reviewed changes to the Agreement which were proposed by So. Tahoe PUD Board members and staff. Discussion followed regarding various concerns of STPUD Board members about the conditions related to the interties as reflected in the Agreement. Mr. McHenry, Kennedy/Jenks Engineers, discussed the delivery date for the meters which were on order. Moved Wallace/Second Mosbacher/Onysko Voted No/Passed to approve the Intertie Agreement, as amended. The amended Agreement becomes a part of these Minutes as Attachment 1. Moved Wallace/Second Mason/Passed Unanimously to authorize staff to implement two-week disconnection procedures for the delinquent accounts LAKESIDE PARK ASSOCIATION: INTERTIES WITH THE DISTRICT UNADOPTED MINUTES SEWER AND/OR WATER DISCONNECTION FOR DELINQUENT ACCOUNTS ST055961 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 on the updated accompanying list. The updated list becomes a part of these Minutes as Attachment 2. Presented by Carol Swain. Moved Onysko/Second Wallace/Passed Unanimously to authorize staff to proceed with RFP process for software replacement for integrated financial applications. PAGE SEWER AND/OR WATER DISCONNECTION ~OR DELINOUENT ACCOUNTS (continued) SOFTWARE REPLACEMENT FOR INTEGRATED FINANCIAL APPLICATIONS Manager Baer noted the proposed in- ventory replacement costs were over budget (92/93) by $23,000, and staff was asking for authorization for the 92/93 meters. 92/93 WATER METER PARTS INVENTORY BID Linda Brown explained the bid package would include estimates for the two years: 92/93 & 93/94. This, she said, was because she was trying to lock-in prices .... for better pricing. Finance Officer Garton noted there was about a $40,000 savings from the water chemical bids which could be used to cover the estimated short-fall for the water meters. Moved Mason/Second Wallace/Passed Unanimously to authorize going to bid for water meter parts inventory. Presented by Chris Twomey who estimated an approximate cost of $10,000 for all three tasks within the proposal. WASTEWATER TREATMENT PLANT, COLD CREEK FILTER PLANT: AERIAL SURVEYING SERVICES Rick Hydrick explained the Cold Creek Filter plant was included in the aerial surveying because staff was trying to investigate the District's water source problems with a "multi-pronged,, approach. Director Mosbacher felt the District needed to select an alternative and go with it (selection of development of water sources). Twomey replied this proposed information would allow the Board to have cost information to help the Board make their decision. UNADOPTED MINUTES Director Onysko commented he shared Director Mosbacher's concern about "how far do we go with the Filter Plant". Further, he would be more inclined to approve the project if ST055962 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 6 the Filter Plant was eliminated and WASTEWATER TREATMENT PLANT, in the event the District lost $2.6 COLD CREEK FILTER PLANT: Million, this should be on the list of AERIAL SURVEYING SERVICES projects to go. He felt the consultant (continued) should be apprised of this because the negotiations involved a cost to the consultant. Moved Onysko/Second Mason/Passed Unanimously to authorize the General Manager to enter into a contract (with G.S. Concepts), if negotiations are successful. Manager Baer requested this item be deferred to the Water Supply Economic Study Workshop. Discussion followed regarding putting this well "on-line" immediately and the size/type of pump to install. AL TAHOE WELL: SELECTION PUMP CAPACITY No Board Action. Two dates were considered: July 22 & July 23. Director Onysko said he would be out of town those two days. July 24th was considered. Board members would let staff know which date was preferable. WATER SUPPLY ECONOMIC STUDY WORKSHOP DATE SELECTION No Board Action. Moved Wallace/Second Mosbacher/Passed Unanimously to approve payment in the amount of $435,790.25. Ken Schroeder outlined the reasons why he felt it was imperative to re- place the one Underground Repair position and fill the two proposed Underground Repair positions to allow the District a weekend water crew. He noted the weekend crew would also install meters at businesses which were normally closed weekends. Further, Schroeder informed the Board that water leaks had to have immediate attention and if he didn't have the crews to respond, be would have to hire an outside contractor. Manager Baer added that, right now, Schroeder was using maintenance people and paying overtime. He said an outside contractor cost more (than hiring a weekend crew). PAYMENT OF CLAIMS HIRING FREEZE AND/OR POSTPONE- MENT OR REPLACEMENT OF ANY POSITIONS UNADOPTED MINUTES ST055963 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 7 Discussion continued surrounding the HIRING FREEZE AND/OR POSTPONE- Board's concerns about the state taking MENT OR REPLACEMENT OF ANY District tax dollars to balance the POSITIONS state budget and the present unknown (continued) outcome of the Union negotiations. Director Onysko suggested, and the other Board members concurred, that Schroeder could rank the people he interviewed for the one position and then come back to the Board for permission to hire the next two highest ranked interviewees. Director Mason also asked for Schroeder to come back with ideas on how to use people from other departments. Moved Pierini/Second Mason/Passed Unanimously to institute immediately a hiring freeze and any hiring for any position have Board approval, except the one Underground Repair position. None. BOARD MEMBER COMMITTEE REPORTS None. BOARD MEMBER REPORTS Manager Reported on two items: STAFF REPORTS 1) Receipt of water applications for two 2-inch water connections along A1 Tahoe Blvd ..... a will-serve letter to the State is being written; 2) Bob Dugan from Senator Leslie's office called to ask if Baer and two Board members could have coffee with Senator Leslie on 7/3 @ 2:30 PM .... Directors Mosbacher & Pierini will attend. Past Meetings/Events 6/23/92 - TCPUD/NTPUD Joint Mtg.: Truckee River Operating Agmt/Water Rights 6/25/92 - NTPUD/Truckee River Operating Agreement 6/28/92 - Special Board Mtg./Union Nego- tiations - Instruct Designated Representatives 6/29-30 - Union Negotiations 6/30/92 - Co-Mtg. w/Douglas Wheeler re Sierra Summit 6/30-7/1- Truckee River Operating Agmt.- Technical & Legal Workshop UNADOPTED MINUTES ST055964 REGULAR BOARD MEETING MINUTES - JULY 2, 1992 PAGE - 8 Attorney: Attorney Sare reported on two items: 1) Corrected his monthly report re foreclosure of the Condor (Bell Court Lodge). He said he would investigate the old owner's assets presently in bankruptcy to obtain the District's back fees; 2) Alpine County Schwake property line discrepancy has been resolved. 7/16/92 - S/ 2-15 - 4:00 PM - Regular Board Mtg. NOTICE OF FUTURE MEETINGS - CASA (The Clerk asked if any Board members were planning to attend... none were.) 10:00 PM No Board Action Was Taken. ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9(b)(1)/HDR CLAIM; and, Government Code Section 54957.6(a)/UNIONNEGOTIATIONS - INSTRUCT DESIGNATED REPRESENTA- TIVES 10:35 PM ADJOURNMENT UNADOPI'ED MINUTES LOU PIERINI, CHAIRMAN OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST: PAT A. MAMATH, CLERK OF BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ST055965 Date: BOARD MEETING PHONE NUI~IBER: GUEST SIGN-IN SHEET: (please print) NAME: ADDRESS: NOTE: COMPLETION OF THE ABOVE INFORMATION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. ST055966