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02-17-94MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 17, 1994 The Board of Directors of the South Tahoe Public Utility District met in a regular session February 17, 1994, 4:00 PM, City Council Chambers, 1900 Lake Tahoe Boulevard. BOARD OF DIRECTORS: President Wallace, Directors Mason, Jones, Strohm, Mosbacher ROLL CALL STAFF: Baer, Solbrig, Taylor, Noble, Hrbacek, Hussmann, Johnson, Hydrick, Gwinn, Eddy, Garcia, Hoggatt, Rieger, and Attorney Sare. GUESTS: Jeff Delong/Tahoe Daily Tribune, Deborah Palmer, Jonny Newbre, Dave Devore, Richard Bottini, Ed Clifford/Greve, Clifford, Wengel, and Para Attorneys at Law Shop Steward No report. Moved Mosbacher/ Second Mason/Passed Unanimously to approve the Agenda and Consent Calendar as submitted. COMMENTS FROM THE AUDIENCE CORRECTIONS TO AGENDA OR CONSENT CALENDAR Moved Mason/Second Mosbacher/Passed Unanimously to approve the Consent Calendar as submitted. CONSENT CALENDAR 1) 2) 3) Authorized staff to implement two- week disconnection procedures on property located at 681 Emerald Bay Road, APN 23-151-031; Authorized two-week disconnection procedures for the delinquent accounts submitted to the Board on this date; Approved purchase of 116, 3/4" water meters for the 1994 building season; 4) Authorized Hartford Life Insurance Company's revised master application and administrative services agree- ment and authorized Board president to sign contracts on District's behalf; ST055556 REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 1994 PAGE - 2 5) Appointed Kathy Sharp as the Assistant Clerk of Board and authorized her to act in the Clerk's absence. CONSENT CALENDAR ( continue d) ITEMS FOR BOARD ACTION Attorney Sare reviewed amendments that will be made to the agreement. The Board directed Sare to make the amend- ments and continue with negotiations. LEAGUE/A. S./STPUD AGREEMENT Dan Browne appeared before the Board. He urged the Board not to give credence to the League. No Board action. Presented by Richard Solbrig. Moved Strohm/Second Mason/ Passed Unanimously to authorize John Carollo Engineers to prepare final design plans and specifications to purchase and install emergency standby generators in an amount not to exceed $105,000. STANDBY POWER PROJECT FOR LUTHER PASS PUMP STATION AND WASTEWATER TREATMENT PLANT Presented by Rick Hydrick. Moved Mason/Second Jones/Passed Unanimously to authorize John Carollo Engineers, in an amount not to exceed $18,000, to evaluate the operational performance and equipment needs of Johnson Sewage Pump Station and make recommendations for modification resulting in improved performance. JOHNSON SEWAGE PUMP STATION EVALUATION PROPOSAL Director Strohm recommended this position be filled and listed vital functions of the PIO that have been neglected since this position was vacated. Director Mosbacher proposed the position be filled on a part- time basis. PUBLIC INFORMATION OFFICER Moved Strohm/Second Jones/Mosbacher Voted No/Passed to authorize staff to begin recruitment to fill vacant position. 5:30 p.m. MEETING BREAK MEETING RESUMED 5:40 p.m. Moved Mason/Second Jones/Passed Unanimously to authorize staff to advertise for bids. AL TAHOE WELL NO. 2 LOOP LINE ST055557 REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 1994 PAGE - 3 Diane Noble made a presentation covering the criteria of dwelling unit size as standard for Ordinance, based on reduced wastewater flows and occupancy levels. SECOND READING OF ORD. 446 The second reading of the Ordinance of was amended to include language defining one bedroom as a sleeping room. Moved Mason/Second Jones/ Passed Unanimously to accept the second reading of Ordinance No. 446 as amended and to post for thirty days for public review. Moved Strohm/Second Jones/Mason Abstained/Passed to approve payment in the amount of $421,515.88. PAYMENT OF CLAIMS Attorney Sare offered to make the following changes to his contract to alleviate concerns of the Board: 1) To waive the liquidated damages clause; 2) To clarify the language pertaining to sole representation. Attorney Sare asked that the Board reaffirm the remaining two years of his contract. LEGAL SERVICES AGREEMENT Ed Clifford recommended this item be moved to discussion during executive session and then open to the public for comment and possible action. Presented by Richard Solbrig. LOTS FOR PUBLIC AUCTION Several vacant lots will be available for purchase at a public auction. Richard recommended the District purchase several lots for possible future well sites, or to offer for future trade with the USFS. Moved Jones/Second Mosbacher/Passed to authorize staff to purchase the parcels listed. Motion Amended by Jones/Second Mosbacher Passed Unanimously to increase the limit for the purchase the Henderson lot in an amount not to exceed $10,000 due to it being a buildable lot. Director Strohm reported the Finance Committee and staff have met twice and will meet one more time before they pre- sent their findings at the March 10th Long Range Planning workshop. BOARD MEMBER STANDING COMMITTEE REPORTS ST055558 REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 1994 PAGE - 4 Two differences with this finance meeting are: 1) Laverne Eddy, Shop Steward, has been included and has made a real contribution; and 2) Instead of looking at a one-year plan, they are looking now at a five-year plan. BOARD MEMBER STANDING COMMITTEE REPORTS ( continued) Director Mason reported the Operations Committee has held two meetings regarding financial obligations and made sugges- tions to staff so they can go to the Finance Committee with some recommenda- tions for the long range plan. Director Jones mentioned equipment purchases the committee felt were needed: a new camel truck, a 10-cubic yard dumptruck, and lab equipment. President Wallace reported he and Director Mosbacher spoke on the phone regarding the newspaper article about the "water crisis" The District's five-year plan answer ques- tions raised by the state. President Wallace said the Executive Com- mittee has scheduled a meeting regarding the salary survey and will soon be embark- ing on negotiations. Director Jones stated he and Diane Noble discussed the new Water Agreement (MOU) with the City. The City approved of the agreement, but would like to see the issue regarding potable and non-potable water use addressed. The Board directed Attorney Sare to meet with the City attorney so recommendations can be made at the next regular Board meeting. BOARD MEMBER REPORTS Manaqer: STAFF REPORTS Manager Baer reported on 5 items: 1) The Sierra Section of the CWPCA held their annual awards ceremony. The District was awarded Plant-of-the Year for the second year in a row. Terry Powers was awarded Most Outstanding Sierra Safety Committee; Jane Anderson was award- ed Secretary of the Year; Phyllis Knubie- Powers was awarded Outstanding Lab Analyst; and Bob Baer was awarded the Most Suppor- tive Manager. Congratulations! 2) The District has submitted a funding request to the County Water Agency for $185,000. The council for the county will be asked to put together an agreement; 3) Staff is busy preparing for the ST055559 REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 1994 PAGE - 5 March 10th Long Range Planning workshop. The time has been changed from 9:00 a.m. to 8:00 a.m.; 4) EDWPA held one meeting and another will be held 3/11/94 at EID to finalize their recommendations to present to the CWA of what they view the structure, functions, and purpose of the CWA should be. 5) As a part of the Ski Run spill miti- gation, Lahontan authorized the use of funds for the Black Bart project. STAFF REPORTS (continued) Attorney: No report. 6:50 PM ADJOURNMENT TO EXECUTIVE SESSION Pursuant to Government Code Section 54956.9(b) (1)/CWC- HDR Claim Settlement Offer; Melvin Schwake, Jr. vs. STPUD; Bottini vs. STPUD 7:40 PM RECONVENE TO REGULAR SESSION ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION Public comment was invited, none was received. Moved Strohm/Second Mason/ Passed Unanimously to accept Attorney Sare's amendments to his contract and directed Ed Clifford to assist in preparing an amendment to reflect Sare's provisions. At the time the Board is presented with the amended contract, a public affirma- tion will be made regarding the two remaining years of the contract. 7:45 PM LEGAL SERVICES AGREEMENT ADJOURNMENT DUANE WALLACE, PRESIDENT OF THE BOARD SOUTH TAHOE PUBLIC UTILITY DISTRICT ATTEST ~ KATHY S~,~-A-~fSTANT~LERK OF BOARD SOUTH TA/~gE PUBLIC UTILITY DISTRICT ST055560 Date: BOARD MEETING PHONE NUI.IBER: GUEST SIGN-IN SHEET: (please print) NAME: ADDRESS: NOTE: COMPLETION OF THE ABOVE INFO~TION IS VOLUNTARY AND NOT A PRECONDITION FOR ATTENDANCE. ST055561