08-04-94MINUTES
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
AUGUST 4, 1994
The Board of Directors of the South Tahoe Public Utility District met in
an Executive Session at 2:17 PM at the District Office, 1275 Meadow
Crest Drive, and a Regular Session at 4:00 PM at the City Council
Chambers, 1900 Lake Tahoe Boulevard.
2:17 PM - 3:20 PM EXECUTIVE SESSION
President Wallace called the meeting to
order and immediately adjourned to
Executive Session.
BOARD OF DIRECTORS:
President Wallace, Directors Strohm,
Jones, Mosbacher
CALL TO ORDER
ROLL CALL
STAFF:
Solbrig, Sharp, Attorney Sare (who was
excused during a portion of the meeting),
Attorney Clifford (who spoke via tele-
phone).
EXECUTIVE SESSION
Litigation File #SV93-3240/
BOTTINI ET AL VS. STPUD
3:20 PM
ADJOURNMENT (MOVED TO CITY
COUNCIL CHAMBERS)
4:00 PM
RECONVENE TO REGULAR BOARD
MEETING
4:00 P.M. REGULAR BOARD MEETING
BOARD OF DIRECTORS:
President Wallace, Directors Mason, Strohm,
Jones, Mosbacher
ROLL CALL
STAFF:
Solbrig, McFarlane, Hydrick, Regan, Adams,
Hoggatt, Johnson, Sharp, Attorney Sate
GUESTS:
Jeff Delong/Tahoe Daily Tribune, Frank
DuQuite/City Council, Frank Auten, Vee
Hembrow, Marjorie Springmeyer
Marjorie Sprinqmeyer came before the Board
to remind them of an agreement to maintain
COMMENTS FROM THE AUDIENCE
ST056651
REGULAR BOARD MEETING MINUTES - AUGUST 4, 1994 PAGE - 2
either real or plastic flowers around the COMMENTS FROM THE AUDIENCE
conservancy sign located on A1 Tahoe Blvd. (continued)
Shop Steward - Mike Adams reported
relations between union members and
management is very good.
Rick Hydrick requested Consent Item 3/
Paloma Well be removed from the Consent
Calendar and be included with Action
Item 2/Meyers Exploratory Test Wells
for discussion.
CORRECTIONS TO
CONSENT CALENDAR
AGENDA
Attorney Sare requested Consent Item 4/
Regular Board Meeting Minutes: July 7,
and July 21, 1994 be brought forward for
discussion prior to Board action.
Moved Jones/Second Mason/Passed
Unanimously to approve the Consent
Calendar as amended:
CONSENT CALENDAR
1)
Determined the Meyers Exploratory Test
Wells, Paloma Well, and Christmas
Valley Tank Water Line Replacement
projects are exempt from CEQA and
authorized filing a Notice of Exemp-
tion with the E1 Dorado County Clerk;
2)
Approved purchase of a Lachat XYZ
Sampler and Auto Diluter in the amount
of $15,012.77.
CONSENT ITEMS BROUGHT FORWARD FOR ACTION/DISCUSSION
Attorney Sare requested Consent Item 4/
Regular Board Meeting Minutes: July 21,
1994, Page 5, last paragraph, the word
"reached" be changed to "addressed."
Moved Jones/Strohm/Passed Unanimously
to adopt Regular Board Meeting Minutes:
July 7, and July 21, 1994 with above noted
change.
ITEMS FOR BOARD ACTION
Presented by Rick Hydrick.
Moved Strohm, Second Jones/Passed
Unanimously to authorize land purchase
agreement in the amount of $15,000
providing the test well is successful.
MEYERS EXPLORATORY WELLS-
ACQUISITION OF BAKERSFIELD
SITE APN 34-811-05
ST056652
REGULAR BOARD MEETING MINu~S
Jim Hoggatt recommended rejecting the
only bid received for drilling the Meyers
Exploratory Wells as too high. The bid
received is for $286,155, which is far
more than the engineer's estimate of
$120,000.
Jim requested the Board authorize com-
bining the Bakersfield Well and Paloma
Well projects and advertise for bids.
Bakersfield is the best choice of test
well sites. The pilot hole can be used
as a test hole to check the quantity and
quality of water. Once the testing has
been completed and if the tests prove the
water is good, the contractor will ream
out the hole and will install casing for
new production well.
Moved Jones/Second Strohm/Passed
Unanimously to reject the bid received from
Beylik Drilling on the basis that it is not
in financial compliance with the job specs.
Moved Jones/Second Strohm/Passe~
Unan~ to authorize staff to advertise
for bids to drill exploratory pilot wells
followed by production wells if warranted
at the Paloma Well and Bakersfield Well
sites.
Moved Jones/Second Mason/Passed
Unanimousl~ to authorize staff to advertise
for bids for construciton of a pressure
reducing station.
Rick Hydrick reported an alternative
to providing fall protection ladders may
be to retrofit existing ladders with Saf-T-
Climb systems pending written consent from
OSHA.
AUGUST 4, 1994 PAGE - 3
PALOMA WELL AND MEYERS
EXPLORATORY TEST WELLS
PRESSURE REDUCING STATION
BETWEEN FLAGPOLE AND TWIN
PEAKS PRESSURE ZONES
FALL PROTECTION LADDERS FOR
CONFINED SPACE ENTRY
No action taken..
Richard Solbrig stated there has been
delays in receiving fully executed
easement agreements and will bring this
item back before the Board on August 18th.
CHRISTMAS VALLEY TANK
WATER LINE REPLACEMENT
No action taken.
President Wallace requested reconsideration
of the 60 month lease through Bank of
America for the heavy equipment financing
at Director Mosbacher's urging. The equip-
ment could possibly be financed internally,
the sewer fund has sufficient capital
outlay reserves to fund the water fund
LEASE PURCHASE OF HEAVY
DUTY CAMEL VACUIIMTRUCKAND
TEN WHEEL 10-12 YARD DUMP
TRUCK FOR UNDERGROUND
REPAIR
ST056653
REGULAR BOARD MEETING MIRu~ES - AUGUST 4, 1994
camel and dump truck purchases. Full re-
payment will be made over 60 months.
Moved Mosbacher/Second Jones/passe~
Unanimousl~ to lease purchase the uamel
vacuum and dump truck by financing it
through the sewer reserve fund at the rate
of 6% fully amortized over 60 months, un-
less the state's payment on our savings be-
comes higher than 6%, at which time it will
be brought back for renegotiation.
The Board directed Finance officer McFarlane
to withdraw the loan application to Bank of
America.
Moved Strohm/Second jones/MasonAbstained
Passed to approve payment in the amount uf
$462,667.27.
Finance Committee:. Director Strohm invited
Director Mosbacher to provide her alter-
nate plan to the Finance Committee for
consideration.
Operations Committee: The committee met
prior to the regular Board meeting to
discuss: Meyers Test Well Drilling Pro-
ject; Paloma Well Project; Construction in
Progress Updates of A1 Tahoe Loop Line,
Stateline Tanks, Christmas Valley Tank
Line, Regina Water Line, Elk's Club Well
Generator Building; Confined Space Pro-
ect/Access/Safety Ladders; Lachat Equipment
Purchase; and Flagpole/Twin Peaks Intertie.
President Wallace reported he has been
monitoring the progress of the Meyer's
Community Plan.
Director Mosbacher commented:
1) The District Information officer, Julie
Regan, did a good job producing the news-
letter that was distributed with the bills.
2) TRPA revegetation requirements may be
the reason for soaring water usage.
Director Mason announced he will be going to
Stanford for testing and may miss a few meet-
ings. President Wallace stated Bob will be
accommodated in any way possible and wished
him well.
PAGE - 4
LEASE PURCHASE OF HEAVY
DUTY CAMEL VACIIUMTRUCKAND
TEN WHEEL 10-12 YARD DUMP
TRUCK FOR UNDERGROUND
REPAIR
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER REPORTS
ST056654
REgulAR BOARD MEETING MINUTES - AUGUST 4, 1994
Assistant Manager Solbrig stated the
E1 Dorado Grand Jury notified the District
it will be part of their ongoing investiga-
tion of governmental agencies in the Tahoe
area.
PAGE - 5
STAFF REPORTS
Attorney Sara reported on three items:
1) Ordinance review is nearly complete.
He would like to get the staff and Board
involved with rewriting them. One thing
to consider is the fact that the state
limit for staff expenditures has been
placed between $20,000 - $25,000; the
Ordinance requires staff to bring before
the Board anything over $10,000. The
Ordinance should be rewritten to provide
a trigger mechanism for either the presi-
dent or another designated person to
approve $10,000 - $25,000, because during
these crunch building seasons, a lot of
things could be taken care of without the
two week waiting period to come before the
Board.
2) The land received by the District in
exchange for the transfer of some of the
on-farm operation in Alpine County was sup-
posed to have been fenced and new property
surveys performed (existing surveys were
done in error). Dale will update the Board
at the next meeting.
3) ACWA Region 3 meetings will be held
soon. Dale applied for an associate
membership with CASA. Next week he will
attend CASA's one day attorney meeting.
5:45 PM
5:55 PM
MEETING BREAK
RESUME MEETING ANDADJOURN-
MENT TO EXECUTIVE SESSION
6:00 PM
RECONVENE TO REGULAR BOARD
MEETING
ACTION ON ITEMS DISCUSSED DURING EXECUTIVE SESSION
No action taken..
The Board directed Attorney Clifford
regarding settlement negotiations.
6:05 PM
AGUILAR-LEAL VS. STPUD
BOTTINI ET AL VS. STPUD
ADJOURNMENT
ST056655
REGULAR BOARD MR~TING MINUTES - AUGUST 4, 1994 PAGE - 6
DUANE WALLACE, PRESIDEN BOARD
SOUTH TAHOE PUBLIC UTILITY DISTRICT
KATHY SHAH/ ASSISTANT C~ERK OF BOARD
SOUTH TA~_q~PUBLIC UTILITY DISTRICT
ST056656
REGULAR BOARD MEETING MINUTES - AUGUST 4, 1994
PAGE - 4
fund camel and dump truck purchases. Full
repayment will be made over 60 months.
Moved Mosbacher/Second Jones/Passed
Unanimously to lease purchase the camel
vacuum and dump truck by financing it
through the sewer reserve fund at the rate
of 6% fully amortized over 60 months, un-
less the state's payment on our savings be-
comes higher than 6%, at which time it will
be brought back for renegotiation.
LEASE PURCHASE OF HEAVY
DUTY CAMEL VACUUM TRUCKAND
TEN WHEEL 10-12 YARD DUMP
TRUCK FOR UNDERGROUND
REPAIR
(continued)
The Board directed Finance Officer McFarlane
to withdraw the loan application to Bank of
America.
Moved Strohm/Second Jones/MasonAbstained
Passed to approve payment in the amount of
$462,667.27.
PAYMENT OF CLAIMS
Finance Committee: Director Strohm invited
Director Mosbacher to provide her alter-
nate plan to the Finance Committee for
consideration.
BOARD MEMBER STANDING
COMMITTEE REPORTS
Operations Committee: The committee met
prior to the regular Board meeting to
discuss: Meyers Test Well Drilling Pro-
ject; Paloma Well Project; Construction in
Progress Updates of A1 Tahoe Loop Line,
Stateline Tanks, Christmas Valley Tank
Line, Regina Water Line, Elk's Club Well
Generator Building; Confined Space Pro-
ect/Access/Safety Ladders; Lachat Equipment
Purchase; and Flagpole/Twin Peaks Intertie.
President Wallace reported he has been
monitoring the progress of the Meyer's
Community Plan.
BOARD MEMBER REPORTS
Director Mosbacher commented:
1) The District Information Officer, Julie
Regan, did a good job producing the news-
letter that was distributed with the bills.
2) TRPA revegetation requirements may be
the reason for soaring water usage.
Director Mason announced he has been
diagnosed with non-hodgkins lymphoma and
will be going to Stanford for testing. He
may miss a few meetings. President Wallace
stated Bob will be accommodated in any way
possible and wished him well.
ST056657
REGULAR BOARD M~TING MINUTES - AUGUST 4, 1994
PAGE - 3
Jim Hoggatt recommended rejecting the
only bid received for drilling the Meyers
Exploratory Wells as too high. The bid
received is for $286,155, which is far
more than the engineer's estimate of
$120,000.
PALOMA WELL AND MEYERS
EXPLORATORY TEST WELLS
Jim requested the Board authorize com-
bining the Bakersfield Well and Paloma
Well projects and advertise for bids.
Bakersfield is the best choice of test
well sites. The pilot hole can be used
as a test hole to check the quantity and
quality of water. Once the testing has
been completed and if the tests prove the
water is good, the contractor will ream
out the hole and will install casing for
new production well.
Moved Jones/Second Strohm/Passed
Unanimously to reject the bid received from
Beylik Drilling on the basis that it is not
in financial compliance with the job specs.
Moved Jones/Second Strohm/Passed
Unanimously to authorize staff to advertise
for bids to drill exploratory pilot wells
followed by production wells if warranted
at the Paloma Well and Bakersfield Well
sites.
Moved Jones/Second Mason/Passed
Unanimously to authorize staff to advertise
for bids for construciton of a pressure
reducing station.
Rick Hydrick reported an alternative
to providing fall protection ladders may
be to retrofit existing ladders with Saf-T-
Climb systems pending written consent from
OSHA.
PRESSURE REDUCING STATION
BETWEEN FLAGPOLE AND TWIN
PEAKS PRESSURE ZONES
FALL PROTECTION LADDERS FOR
CONFINED SPACE ENTRY
No action taken.
Richard Solbrig stated there has been
delays in receiving fully executed
easement agreements and will bring this
item back before the Board on August 18th.
CHRISTMAS VALLEY TANK
WATER LINE REPLACEMENT
ST056658
No action taken.
President Wallace requested reconsideration
of the 60 month lease through Bank of
America for the heavy equipment financing.
He proposed the equipment be financed
internally - the sewer fund has sufficient
capital outlay reserves to fund the water
LEASE PURCHASE OF HEAVY
DUTY CAMEL VACUUM TRUCKAND
TEN WHEEL 10-12 YARD DUMP
TRUCK FOR UNDERGROUND
REPAIR
DATE:
BOARD MEETING
GUEST SIGN-IN SHEET
COMPLETION OF THIS INFORMATION IS VOLUNTARY, NOT MANDATORY,
AND IS NOT A PRECONDITION FOR ATTENDANCE,
IN ACCORDANCE WITH THE BROWN ACT.
ST056659